HICKMAN COUNTY
1807
Hickman County Schools Board Agenda Item Request
4/16/25
Date:
Maintenance Department
Name of School:
Item Request:
Annual Paving & Patching Results
Explanation:
We had 1 bid for the annual paving & patching. Sessions Paving was
the only bid.
Attachments (if necessary and appropriate):
Bid results attached.
Signature of Person requesting to be placed on the agenda:
Signature of Building Principal:
Bill Lynch - Maintenace Director
The Hickman County Finance Office will be accepting sealed bids for "Annual
Paving and Patching".
Bid prices must be good for July 1, 2025 - June 30, 2026.
All bidders are required to submit a conflict-of-interest disclosure form that can be
obtained at https://www.hickmank12.org/requestforproposal.
Specifications may be found at https://www.hickmank12.org/requestforproposal,
or by contacting the building maintenance office at 931-729-3391 ext. 3.
Bidders must meet TCA 49-5-406 and all other state, federal and local guidelines
and laws regarding working on school properties.
Bidders are required to attach:
TN Paving contractor's license
1-million-dollar liability insurance
workers compensation insurance
A conflict-of-interest disclosure form can be obtained at
https://ww.hickmank12.org/requestforproposal.
Iran Divestment Act Certification
Non-Boycott of Israel Certification
Background Acknowledgement Form
Sealed bids must be mailed, or hand delivered to the Hickman County Finance
Office, 114 North Central Ave, Suite 203, Centerville, TN 37033 and clearly marked
"Annual Paving, Patching, and Striping Bid" on the outside of the mailing
envelope.
Bids will be opened on April 15, 2025, at 10:00 a.m. in the Finance Office.
The Hickman County Board of Education reserves the right to accept and reject
any and all bids or parts of bids, and to waive any informalities that may prevent
the acceptance of a better bid.
Present Penny Mayberry
Bid Rec'd Sessions Paving
muty sems
PAVING
Bid Specifications: Bid form (use this form to bid please).
Scope:
All paving costs include cleaning, milling, key joints, and tie ins, removal of any
vegetation, cleaning of loose sand and millings and the application of the required
tack coats per the standard DOT specifications and laying of topcoat as per each of
the line items below. Any low drains, utility covers, riser are to be included, unless
the paving grade is milled down near the level surface of the finished and final
topping. There are not to be any trip hazards and water is not to pond on the
surface and be subject to freezing ice hazards. Must be smooth and graded level
to travel with properly pitched draining.
GENERAL ANNUAL PAVING BID:
OVERLAY:
Price per square yard for 2-inch overlay rolled to 1.5-inch thickness
$ $18.70
per square yard.
Eighteen dollars and Seventy Cents
BINDER /PAVING:
Repaving to include 2-inch of CW grade to (220# per square yard) with binder and
additional 1.5-inch finished rolled (165# per square yard) topcoat.
$ 47.50
per square yard.
Forty Seven Dollars and Fifty Cents.
MILLING:
Sawing/Demo or Milling existing pavement by the square yard removed down to
4-inches, to include sawing and hauling off/disposal of the excess debris.
$
15.00
per square yard.
Fifteen Dollars.
Sessions Paving Company
leg Robert, Hutcheron President
PATCH PAVING:
To saw cut, remove all loose broken materials, including the removal of any wet
earth, ensuring solid dry compaction layer is exposed, adding back a minimum of
4-inches of pug and rock material rolled with 2-inches of CW binder, and 1.5-
inches of topcoat rolled to smooth level seams to grade.
$ 220.00
per square yard.
Two Hundred and Twenty Dollars.
GENERAL GRADING/DITCHING/DRAINS/CURTAIN DRAINS:
General Earth removal "during a paving work", such as undercutting, drainpipe
curtain drains nstallation, ditching cubic for removal of excess clay dirt.
$ 200.00
per square yard. ok
Note: Any drainpipe, RNH curtain drain installation,
or similar necessary work to be negotiated. Pricing is only
for undercutting or removal stone. of excess material
to be replaced with RNH
Sessions Priving Company
leg Robert A. Hattheron President
Hickman County Government
Conflict of Interest Disclosure Form
The County Financial Management System of 1981 contains the most stringent conflict of
interest provisions. TCA $5-21-121 provides:
(a) The director, purchasing agent, members of the committee, members of the county
legislative body or other officials, employees, or members of the board of education or
highway commission shall not be financially interested or have any personal beneficial
interest, either directly or indirectly, in the purchase of any supplies, materials,
equipment or contractual services for the county.
(b) No firm, corporation, partnership, association or individual furnishing any such
supplies, materials, equipment or contractual services, shall give or offer, nor shall the
director or purchasing agent or any assistant or employee accept or receive directly or
indirectly from any person, firm, corporation, partnership or association to whom any
contract may be awarded, by rebate, gift or other otherwise, any money or other things
of value whatsoever, or any promise, obligation or contract for future reward or
compensation.
Date: 4/15/2025 Name: Sessions Paving Company
Please describe below any relationships, transactions, positions you hold (volunteer or
otherwise), or circumstances that you believe could contribute to a conflict of interest:
I have no conflict of interest to report.
I have the following conflict of interest to report (please specify any boards or committees
you (and/or your spouse) sit on, the name of your employer and any businesses you or your
spouse may own.
I hereby certify that the information set forth above is true and complete to the best of my
knowledge.
Date: 4/15/2025
Signature: Robert 1.,Hutcheron
President
IRAN DIVESTMENT ACT CERTIFICATION
I understand that under the Iran Divestment Act, T.C.A. 12-12-101 - 12-12-113,
political subdivisions in Tennessee are prohibited from entering into any
procurement or contract over $1,000 with a person who engages in investment
activities in Iran. The state's chief procurement officer, as required by T.C.A. 12-
12-106, has created a list of persons who engage in investment activities in Iran.
Any person who is on the list is ineligible to contract with any political subdivision
of the State of Tennessee, and any such contract will be considered void under
T.C.A. 12-12-110. The list is published on the Tennessee Department of General
Services' website at:
https://www.tn.gov/content/dam/tn/generalservices/documents/cpo/lirary/copo
-library/public-information-
library/List of persons pursuant to Tenn. Code Ann. 12-12-
106 Iran Divestment Act updated with NY06-07-23.pdf
CERTIFICATION
By submission of this bid, each bidder and each person signing on behalf of any
bidder certifies, and in the case of a joint bid each party thereto certifies as to its
own organization, under penalty of perjury, that to the best of its knowledge and
belief that each bidder is not on the list created pursuant to T.C.A 12-12-106.
Bidder Name:
Sessions Paving Company
Bidder Signature: Robert A. Hutcheron President
Date:
4/15/2025
State of Tennessee
Non-Boycott of Israel Certification
The Bidder certifies that it is not currently engaged in and will not for the duration of the
contract engage in a boycott of Israel as defined by Tenn. Code § 12-4-119. This provision shall
not apply to contracts with a total value of less than two hundred fifty thousand dollars
($250,000) or to contractors with less than ten (10) employees.
According to the law, a boycott of Israel means engaging in refusals to deal, terminating
business activities, or other commercial actions that are intended to limit commercial relations
with Israel, or companies doing business in or with Israel or authorized by, licensed by, or
organized under the laws of the State of Israel to do business, or persons or entities doing
business in Israel, when such actions are taken:
1. In compliance with, or adherence to, calls for a boycott of Israel, or
2. In a manner that discriminates on the basis of nationality, national origin, religion, or
other unreasonable basis, and is not based on a valid business reason. Tenn. Code § 12-
4-119
Sessions Paving Com pany
Signature: leg Robert A. Hutcheson
Print:
Robert N. Hutcheson President
Date:
4/15/2025
Phone/Email: (615)356-0600 rn nhutcheson@cosionspaing.c
Background Check Acknowledgement Form
Contractor is required to meet al TCA 49-5-406, local, state, and federal laws
regarding "workers on school properties." The Hickman County Board of
Education further requires that no prior felons, drug offenders, or sexual
registered offenders work on any school properties.
Contractors will be required to wear contractor provided identification when on
school premises. The contractor may be asked to provide proof of background
check.
Sessions Paving Company
Signature: leg Robert.A Antibeion
Print:
Robert N. Hutcheson
Title:
President
Date:
4/15/2025
CONTRACTOR DRUG-FREE WORKPLACE AFFIDAVIT
STATE OF TENNESSEE
COUNTY OF DAVIDSON
1. Now comes the Affiant, who being duly sworn, deposes and says:
2. He/she is the principal officer for
SESSIONS PAVING COMPANY
(Name and Address of Bidding Entity
P.O. Box 90266 (6535 Robertson Avenue)
Nashville, TN 37209
3.
That the bidding entity has submitted a bid to
Hickman (Owner) County, TN
for the construction of
Annual Paving, Patching, and Stripging
(Name of Project)
Good for 7/1/2025- 6/30/2026
4. That the bidding entity employs no less than five (5) employees.
5.
That the Affiant certifies that the bidding entity has in effect, at the time of submission of its bid to
perform the construction referred to above, a drug-free workplace program that complies with
§ 50-9-113, Tennessee Code Annotated.
6.
That this affidavit is made on personal knowledge.
Further Affiant saith not.
Huttlesm
AFFIANT
President
STATE OF TENNESSEE
COUNTY OF DAVIDSON
Before me personally appeared
Robert N. Hutcheson
, with whom I am personally
acquainted (or proved to me on the basis of satisfactory evidence), and who acknowledges that such
person executed the foregoing affidavit for the purposes therein contained.
Witness my hand and seal at office this
15th day of
April
2025
,
Jean m. Starkeyou SEAN
M.
STATE
STARKEY
Notary Public
OF
My commission expires January 22, 2029
TENNESSEE
COUNTY PUBLIC OF DAVIDSON
NOTARY
STATE OF TENNESSEE
DEPARTMENT OF
COMMERCE AND INSURANCE
SESSIONS PA VING COMPANY
ID NUMBER 6962
LIC STATUS ACTIVE
EXPIRATION DATE: Jenuary 31. 2026
BOARD FOR LICENSING CONTRACTORS
CONTRACTOR
THIS IS TO CERTIFY THAT ALL REQUIREMENTS
THE STATE OF TENNESSEE HAVE BEEN MET
SESSIONS PAVING COMPANY
P.O. BOX 90266
NASHVILLE. TN 37209-0266
State of Tennessee
13728925
BOARD FOR LICENSING CONTRACTORS
CONTRACTOR
SESSIONS PAVING COMPANY
This is to certify that all requirements of the Tiate of Tennessee have been met.
ID NUMBER: 6962
LIC STATUS: ACTIVE
EXPIRATION DATE: January 31, 2026
THE ACRICULTURE GREAT 30 THE STATE DEALTH
UNLIMITED; BC; CE-A; CE-B; HC-D: HRA; MU
1790
IN-1313
DEPARTMENT OF
COMMERCE AND INSURANCE
Client#: 614030
22SESSIPAV
DATE (MM/DD/YYYY)
ACORD.
TM
CERTIFICATE OF LIABILITY INSURANCE
03/30/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
PORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME:
Wendy Nowlin
McGriff, a MMA LLC Company
PHONE
FAX
(A/C, No. Ext):
615 346-0323
(A/C, No):
8777677417
3322 West End Ave., Suite 300
E-MAIL
ADDRESS:
wmnowlin@mcgriff.com
Nashville, TN 37203
INSURER(S) AFFORDING COVERAGE
NAIC #
INSURER A: Charter Oak Fire Insurance Company
25615
INSURED
INSURER B : Travelers Property Casualty Co of Amer
25674
Sessions Paving Company
INSURER C : MidSouth Mutual Insurance Company
12839
6535 Robertson Avenue
INSURER D: Travelers Indemnity Company
25658
P. O. Box 90266
INSURER E:
Nashville, TN 37209
INSURER F :
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
ADDL SUBR
POLICY EFF
POLICY EXP
LTR
TYPE OF INSURANCE
INSR
WVD
(MM/DD/YYYY)
LIMITS
POLICY NUMBER
(MM/DD/YYYY)
A
COMMERCIAL GENERAL LIABILITY
DTCO7890P35ACOF
04/01/2025
04/01/2026
EACH OCCURRENCE
$1,000,000
DAMAGE TO RENTED
CLAIMS-MADE
OCCUR
PREMISES (Ea occurrence)
$300,000
PD Ded:500
MED EXP (Any one person)
$5,000
PERSONAL & ADV INJURY
$1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$2,000,000
PRO-
PRODUCTS - COMP/OP AGG
$2,000,000
POLICY
JECT
LOC
$
OTHER:
P
AUTOMOBILE LIABILITY
8108M9623792526G
04/01/2026
COMBINED SINGLE LIMIT
04/01/2025
(Ea accident)
$1,000,000
BODILY INJURY (Per person)
$
ANY AUTO
OWNED
SCHEDULED
BODILY INJURY (Per accident)
$
AUTOS ONLY
AUTOS
HIRED
NON-OWNED
PROPERTY DAMAGE
$
AUTOS ONLY
AUTOS ONLY
(Per accident)
$
B
UMBRELLA LIAB
OCCUR
CUP2J5568542526
04/01/2025
04/01/2026
EACH OCCURRENCE
$5,000,000
EXCESS LIAB
CLAIMS-MADE
AGGREGATE
$5,000,000
$
DED
RETENTION $10000
WORKERS COMPENSATION
PER
OTH-
C
WC052562025
01/01/2025
01/01/2026
STATUTE
ER
AND EMPLOYERS' LIABILITY
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE
E.L. EACH ACCIDENT
$1,000,000
OFFICER/MEMBER EXCLUDED?
N
N/A
(Mandatory in NH)
E.L. DISEASE - EA EMPLOYEE
$1,000,000
If yes, describe under
E.L. DISEASE - POLICY LIMIT
$1,000,000
DESCRIPTION OF OPERATIONS below
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Re: Proof of Coverage
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
Sessions Paving Company
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
6535 Robertson Avenue
ACCORDANCE WITH THE POLICY PROVISIONS.
P.O. Box 90266
Nashville, TN 37209-0000
AUTHORIZED REPRESENTATIVE
Mason H Pope
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03)
1 of 1 The ACORD name and logo are registered marks of ACORD
#S36939693/M36939586
WMN

## Table 1

| Date: | 4/16/25 |
| --- | --- |
| Name of School: | Maintenance Department |
| Item Request: | Annual Paving & Patching Results |

## Table 2

| (a) | The director, purchasing agent, members of the committee, members of the county legislative body or other officials, employees, or members of the board of education or highway commission shall not be financially interested or have any personal beneficial interest, either directly or indirectly, in the purchase of any supplies, materials, equipment or contractual services for the county. |
| --- | --- |
| (b) | No firm, corporation, partnership, association or individual furnishing any such supplies, materials, equipment or contractual services, shall give or offer, nor shall the director or purchasing agent or any assistant or employee accept or receive directly or indirectly from any person, firm, corporation, partnership or association to whom any contract may be awarded, by rebate, gift or other otherwise, any money or other things of value whatsoever, or any promise, obligation or contract for future reward or compensation. |

## Table 3

| Bidder Name: | Sessions Paving Company |
| --- | --- |
| Bidder Signature: | Robert A. Hutcheron President |
| Date: | 4/15/2025 |

## Table 4

| Signature: | Sessions Paving Company leg Robert.A Antibeion |
| --- | --- |
| Print: | Robert N. Hutcheson |
| Title: | President |
| Date: | 4/15/2025 |

## Table 5

| CONTACT NAME: Wendy Nowlin |  |  |
| --- | --- | --- |
| PHONE (A/C, No. Ext): 615 346-0323 | FAX (A/C, No): | 8777677417 |
| E-MAIL ADDRESS: wmnowlin@mcgriff.com |  |  |

## Table 6

|  |  |  |
| --- | --- | --- |
|  | INSURER(S) AFFORDING COVERAGE | NAIC # |
| INSURER A: | Charter Oak Fire Insurance Company | 25615 |
| INSURER B : | Travelers Property Casualty Co of Amer | 25674 |
| INSURER C : | MidSouth Mutual Insurance Company | 12839 |
| INSURER D: | Travelers Indemnity Company | 25658 |
| INSURER E: |  |  |
| INSURER F : |  |  |

## Table 7

|  | EXCLUSIONS AND CONDITIONS OF |  | POLICIES. |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- | --- |
| INSR LTR | TYPE OF INSURANCE | INSR | ADDL SUBR WVD | POLICY NUMBER | POLICY EFF (MM/DD/YYYY) | POLICY EXP (MM/DD/YYYY) |  |
| A | [X] COMMERCIAL GENERAL LIABILITY |  |  | DTCO7890P35ACOF | 04/01/2025 | 04/01/2026 | EACH OCCURRENCE |
|  | [X] CLAIMS-MADE OCCUR |  |  |  |  |  | DAMAGE TO RENTED PREMISES (Ea occurrence) |
|  | [X] PD Ded:500 |  |  |  |  |  | MED EXP (Any one person) |
|  |  |  |  |  |  |  | PERSONAL & ADV INJURY |
|  | GEN'L AGGREGATE LIMIT APPLIES PER: |  |  |  |  |  | GENERAL AGGREGATE |
|  | [X] PRO- POLICY JECT LOC |  |  |  |  |  | PRODUCTS - COMP/OP AGG |
|  | OTHER: |  |  |  |  |  |  |
| P | AUTOMOBILE LIABILITY |  |  | 8108M9623792526G | 04/01/2025 | 04/01/2026 | COMBINED SINGLE LIMIT (Ea accident) |
|  | [X] ANY AUTO |  |  |  |  |  | BODILY INJURY (Per person) |
|  | OWNED SCHEDULED AUTOS ONLY AUTOS |  |  |  |  |  | BODILY INJURY (Per accident) |
|  | [X] [X] HIRED NON-OWNED AUTOS ONLY AUTOS ONLY |  |  |  |  |  | PROPERTY DAMAGE (Per accident) |
|  |  |  |  |  |  |  |  |
| B | [X] [X] UMBRELLA LIAB OCCUR |  |  | CUP2J5568542526 | 04/01/2025 | 04/01/2026 | EACH OCCURRENCE |
|  | EXCESS LIAB CLAIMS-MADE |  |  |  |  |  | AGGREGATE |
|  | [X] DED RETENTION $10000 |  |  |  |  |  |  |
| C | WORKERS COMPENSATION |  |  | WC052562025 | 01/01/2025 | 01/01/2026 | [X] PER STATUTE ER |
|  | AND EMPLOYERS' LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE |  |  |  |  |  | E.L. EACH ACCIDENT |
|  | OFFICER/MEMBER EXCLUDED? N (Mandatory in NH) | N/A |  |  |  |  | E.L. DISEASE - EA EMPLOYEE |
|  | If yes, describe under DESCRIPTION OF OPERATIONS below |  |  |  |  |  | E.L. DISEASE - POLICY LIMIT |
|  |  |  |  |  |  |  |  |

## Table 8

| LIMITS |  |
| --- | --- |
|  | $1,000,000 |
|  | $300,000 |
|  | $5,000 |
|  | $1,000,000 |
|  | $2,000,000 |
|  | $2,000,000 |
|  | $ |
|  | $1,000,000 |
|  | $ |
|  | $ |
|  | $ |
|  | $ |
|  | $5,000,000 |
|  | $5,000,000 |
|  | $ |
| OTH- |  |
|  | $1,000,000 |
|  | $1,000,000 |
|  | $1,000,000 |
|  |  |