COUNTY SCHOOLS
1607
Hickman County Schools Board Agenda Item Request
4/16/25
Date:
Name of School:
Maintenance Department
Schools Janitorial Contract Bid Result
Item Request:
Explanation:
We had 1 bid for the school janitorial bid. SSC was the only bid received.
Attachments (if necessary and appropriate):
Bid results attached.
Signature of Person requesting to be placed on the agenda:
Signature of Building Principal:
Bill Lynch - Maintenance Director
The Hickman County Finance Office will be accepting bids for a 3 year
"Schools Janitorial Contract" - July 1, 2025 - June 30, 2028.
All bidders must have a minimum of 5 years in the janitorial business of
cleaning facilities of not less than 100,000 sq. ft. and up to 225,000 sq. ft.
Bidders must provide a notarized affidavit attached to the bid, that
employees must be random drug tested yearly and have security
background checks. Bidders must comply with TCA 49-5-406 local, state,
federal regulations regarding working on school properties.
All bidders must attach:
TN business license
1-million-dollar business insurance
Workers compensation insurance certificates to the bid
Background Acknowledgement Form
Iran Divestment Act Certification
Non-Boycott of Israel Certification
A conflict-of-interest disclosure form can be obtained at
https://ww.hickmank12.org/requestforproposal
Bidders are required to attend a pre-bid meeting. The pre-bid meeting will
be held at East Hickman County High School, 7700 Hwy 7, Lyles TN,
37098 on April 1, 2025, at 9:00 a.m.
Specifications and Part B specs can be found online at:
https://www.hickmank12.org/requestforproposl
Sealed bids must be mailed or hand delivered to the Hickman County
Finance Office, 114 North Central Avenue, Suite 203, Centerville, TN 37033
and clearly marked on the outside of the envelope "Schools Janitorial
Contract". Bids will be opened on April 14, 2025, at 11:00 a.m. in the
Finance Office.
The Hickman County Board of Education reserves the right to accept or
reject any and all bids or parts of the bids and to waive any informalities
that would prevent the acceptance of a better bid.
Bid Rec'd SSC 742,075.00
Present Penny Mayberry
Ming Weens
Page I 1
Service Fee Adjustments
Annual Inflation Adjustment
As a standard practice, At the end of each year of
an Agreement, the Annual Contract Price and any
other fees in the Agreement ("Service Fees") shall
be increased by an amount equal to the greater
of: (i) Consumer Price Index -W, Less Food and
Energy, for the most recently published 12-month
period, as published by the U.S. Department of
Labor, Bureau of Labor Statistics or (ii) Employment
Cost Index, Private Industry, Compensation, Not
Seasonally Adjusted - CIU2010000000000A Should
the applicable inflation rate over the most recently
published 12-month period decrease, the Service
Fees shall not change from the previous year.
SSC has agreed to waive
this inflation adjustment
at Hickman County Schools
for the next 2 years.
Labor Changes
The Annual Contract Price will be subject to change
in the event of (i) a change to existing or new federal,
state or local payroll taxes (including changes to any
payroll based taxes or withholdings such as FICA,
SUI and FUI); (ii) a change related to unionization of
Contractor employees at a Facility (whether an initial
collective bargaining agreement, amendments to
an existing collective bargaining agreement, or the
negotiation of a subsequent, successor collective
bargaining agreement); (iii) an increase in the
minimum wage rate or the enactment of any "living
wage" laws by any governmental entity; and/or (iv)
new or additional fees, taxes, assessments or other
charges or costs incurred by Contractor arising out
of changes to existing or new federal, state or local
legislation or legal requirements related to employee
medical insurance or other employee benefits. The
Annual Contract Price will be increased to account
for the change in such costs effective from the date
such changes impose additional costs on Contractor.
32
Financial Offering
Total Financial Offering
As part of the largest global support services organization, SSC
is proud to offer our clients unmatched financial resources
and stability to support their long-term goals.
SSC Services for Education has decided to keep our pricing at a flat rate for the next 2 contract years. We
have not proposed an increase from our current contract price and will be waiving our standard annual
inflation adjustment (normally a 2.8% annual increase) until 2027.
This will save Hickman County Schools $20,778 for the first year and an estimated $21,360 for the second.
The total value of these savings to Hickman County Schools is $42,138.
TOTAL ANNUAL COST
2025: $742,075
2026: $742,075
2027: $742,075
SSC also remains committed to supporting and investing into our
on-site team members to ensure that they are able to continually
deliver the highest quality service and are well rewarded for their
hard work.
We will be raising the Average Wage Rate for our hourly staff by
6.5%.
Current Hourly Average Wage Rate: $11.02/hour
Increased Hourly Average Wage Rate: $11.74/hour
SSC also recognizes the value that Unit Director, Victoria Cravens has offered
Hickman County Schools and truly the whole community. We are very
excited to be increasing her salary by 9.5%, a total raise of $5,000 per year.
Current Salary: $52,607/year
Increased Salary: $57,607/year
Financial Offering
33
Proposed Contract Price Summary
We are committed to full operational and financial transparency in our partnership with Hickman County
Schools. The table below details our proposed contract price, and below the table we have highlighted the
data and creative solutions that went into building your custom proposal package.
Custodial Staff &
Salary
FTEs
School
Summer/
Annual
Annual
Management
Days
Holiday
Days
Cost
Unit Director
$57,607
1
$57,607
Dayporter
$11.74/hr
7.1
180
25
205
$108,302
General Cleaning
$11.74/hr
18.3
180
25
205
$324,905
Management Health Care Costs
22.6%
$13,000
Hourly Health Care Costs
8.8%
$38,307
Wage Associated Taxes,
15.2%
$74,480
Insurances and Fringe Costs
Total Productive Labor
$616,600
Annual
Other Operating Costs
Cost
Janitorial Supplies
$12,375
Paper, Hand Soaps
$28,500
General Liability Insurance
$5,451
Computer Support and Updates
$2,445
Computer Leasing Charge
$1,560
Annual Cell Phone Service
$1,200
Annual Vehicle Expense, Including Insurance,
$6,486
Maintenance, and Fuel
Leased Vehicles
$9,191
Background Checks
$788
Hourly Recruiting Fee
$1,688
Employee Uniforms
$3,825
Time Tracking
$914
Regional and Corporate Support
Contribution to SSC Regional &
$28,353
Corporate Support Includes:
RVP & Regional Manager Support
Human Resources & Training
Purchasing
Accounting & Finance
Research & Development
Legal & Audit
Total Other Operating Costs
$102,775
Contribution to Pre-Tax Profit
$22,700
Total Contract Price
$742,075
34
Financial Offering

## Table 1

| Date: | 4/16/25 |
| --- | --- |
| Name of School: | Maintenance Department |
| Item Request: | Schools Janitorial Contract Bid Result |
|  |  |

## Table 2

| Service Fee Adjustments |  |
| --- | --- |
| Annual Inflation Adjustment |  |
| As a standard practice, At the end of each year of an Agreement, the Annual Contract Price and any other fees in the Agreement ("Service Fees") shall be increased by an amount equal to the greater of: (i) Consumer Price Index -W, Less Food and Energy, for the most recently published 12-month period, as published by the U.S. Department of Labor, Bureau of Labor Statistics or (ii) Employment Cost Index, Private Industry, Compensation, Not Seasonally Adjusted - CIU2010000000000A Should the applicable inflation rate over the most recently published 12-month period decrease, the Service Fees shall not change from the previous year. |  |
| SSC has agreed to waive this inflation adjustment at Hickman County Schools for the next 2 years. |  |
| Labor Changes The Annual Contract Price will be subject to change in the event of (i) a change to existing or new federal, state or local payroll taxes (including changes to any payroll based taxes or withholdings such as FICA, SUI and FUI); (ii) a change related to unionization of Contractor employees at a Facility (whether an initial collective bargaining agreement, amendments to an existing collective bargaining agreement, or the negotiation of a subsequent, successor collective bargaining agreement); (iii) an increase in the minimum wage rate or the enactment of any "living wage" laws by any governmental entity; and/or (iv) new or additional fees, taxes, assessments or other charges or costs incurred by Contractor arising out of changes to existing or new federal, state or local legislation or legal requirements related to employee medical insurance or other employee benefits. The Annual Contract Price will be increased to account for the change in such costs effective from the date such changes impose additional costs on Contractor. |  |

## Table 3

| 2025: | $742,075 |
| --- | --- |
| 2026: | $742,075 |
| 2027: | $742,075 |

## Table 4

| Custodial Staff & Management | Salary | FTEs | School Days | Summer/ Holiday | Annual Days | Annual Cost |
| --- | --- | --- | --- | --- | --- | --- |
| Unit Director | $57,607 | 1 |  |  |  | $57,607 |
| Dayporter | $11.74/hr | 7.1 | 180 | 25 | 205 | $108,302 |
| General Cleaning | $11.74/hr | 18.3 | 180 | 25 | 205 | $324,905 |
| Management Health Care Costs |  |  |  |  | 22.6% | $13,000 |
| Hourly Health Care Costs |  |  |  |  | 8.8% | $38,307 |
| Wage Associated Taxes, |  |  |  |  | 15.2% | $74,480 |
| Insurances and Fringe Costs |  |  |  |  |  |  |
| Total Productive Labor |  |  |  |  |  | $616,600 |

## Table 5

| Other Operating Costs |  | Annual Cost |
| --- | --- | --- |
| Janitorial Supplies |  | $12,375 |
| Paper, Hand Soaps |  | $28,500 |
| General Liability Insurance |  | $5,451 |
| Computer Support and Updates |  | $2,445 |
| Computer Leasing Charge |  | $1,560 |
| Annual Cell Phone Service |  | $1,200 |
| Annual Vehicle Expense, Including Insurance, |  | $6,486 |
| Maintenance, and Fuel |  |  |
| Leased Vehicles |  | $9,191 |
| Background Checks |  | $788 |
| Hourly Recruiting Fee |  | $1,688 |
| Employee Uniforms |  | $3,825 |
| Time Tracking |  | $914 |
| Regional and Corporate Support | Contribution to SSC Regional & | $28,353 |
|  | Corporate Support Includes: |  |
|  | RVP & Regional Manager Support |  |
|  | Human Resources & Training |  |
|  | Purchasing |  |
|  | Accounting & Finance |  |
|  | Research & Development |  |
|  | Legal & Audit |  |
| Total Other Operating Costs |  | $102,775 |
| Contribution to Pre-Tax Profit |  | $22,700 |
| Total Contract Price |  | $742,075 |