Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
2.403
08/05/24
Surplus Property Sales
Rescinds:
Issued:
2.403
04/08/24
1
The Director of Schools shall prepare a list of unusable items for Board approval. 1 The list shall contain
2
the following information: name of item, date of purchase, and reason for disposal (vehicles will list VIN
3
and mileage).
4
All unusable items shall be sold to the highest bidder after advertising in a newspaper of general
5
circulation at least seven (7) days prior to the sale.² Notice shall also be published on a news and
6
information website in accordance with state law. 3 The sales will occur via online auction in accordance
7
with state law. 2
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Surplus property which has no value or has a value of less than five hundred dollars ($500) may be
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disposed of without the necessity of bids. In order for such disposal without bids, the Director of Schools
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and the Board Chair shall agree in written form that the property is of no value or is of less value than
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five hundred dollars ($500). 4
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If reasonable attempts to dispose of surplus properties fail to produce monetary return to the district, the
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Board shall approve other methods of disposal.⁵
14
Surplus equipment will be auctioned off (i.e. Gov.planet) by the district whenever it becomes available.
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The Board shall approve all surplus equipment prior to disposal. Buses will be stored in a secured
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location until they are sold.
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DISPOSITION OF EQUIPMENT PURCHASED WITH FEDERAL DOLLARS⁶
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When equipment that was purchased with federal dollars is no longer needed for the original project or
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program or for other activities currently or previously supported by a federal agency, disposition of the
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equipment shall be made as follows:
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1. Items of equipment with a current per-unit fair market value of less than $5,000-$10,000 may
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be retained, sold, or otherwise disposed of with no further obligation to the awarding agency; or
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2. Items of equipment with a current per unit fair market value in excess of $5,000 $10,000 may
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be retained or sold, and the awarding agency shall have a right to an amount calculated by
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multiplying the current market value or proceeds from sale by the awarding agency's share of
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the equipment.
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Version Date: June 10, 2025
Surplus Property Sales
2.403
Legal References
Cross References
1.
TCA 49-6-2006(b)(3): TCA 49-6-2208
Duties of Officers 1.201
2.
TCA 49-6-2007(b)
Inventories 2.702
3.
Public Acts of 2024, Chapter No. 793;Public Acts
Textbooks and Instructional Materials 4.400
of 2025, Chapter No. 105
4.
TCA 49-6-2007(d)
5. TCA 12-2-403(a)
6.
2 CFR § 200.313(e)
Page 2 of 2
Hickman County School System
News and Information Website for
2.403.2AP
Legal Notices
When a legal notice is required to be published in a newspaper of general circulation, whether by
state law or board policy, the notice shall also be published on a news and information website.
To be classified as a news and information website, the following criteria shall apply to the website:
1. Has a URL;
2. Has been published continuously for the previous twelve-month period;
3. Has been published using recognized standards of professional journalism;
4. Must have content revised on a regular basis not less than three (3) times per week;
5. Has a fixed title or name and date lines and complies with and abides by all copyright laws;
6. Does not serve primarily as a platform to promote the interests or opinions of a special
interest group, individual, or cause;
7. Is principally devoted to the dissemination of local or general news with at least fifty percent
(50%) of all editorial content reported being original, excluding advertisements;
8. Exists and is registered pursuant to state law with the Secretary of State;
9. Must have an office of publication based in the county in which the notice is required to be
published;
10. Is available and open to the public where business is transacted during usual business hours;
11. Maintain a telephone number and email listing; and
12. Includes in each updated publication the contact information of the news and information
website.
To ensure compliance, the District shall publish any legal notice on the
https://hickmancountytimes.come/ website.
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## Table 1

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Surplus Property Sales | Descriptor Code: 2.403 | Issued Date: 08/05/24 |
|  |  | Rescinds: 2.403 | Issued: 04/08/24 |

## Table 2

| Hickman County | School System |
| --- | --- |
| News and Information Website for Legal Notices | 2.403.2AP |