Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.4081
06/05/23
Safe Relocation of Students
Rescinds:
Issued:
6.4081
12/07/21
1
Teachers who are directly responsible for a student's education or other employees who interact with
2
students on a professional basis may relocate a student from the student's present location to another
3
location when such relocation is necessary for the student's safety or the safety of others. I If relocation
4
is necessary, the process will comply with all special education laws. Such employees may also intervene
5
in a physical altercation between two (2) or more students or between a student and a district employee.
6
Reasonable or justifiable force may be used to physically relocate or intervene in a conflict if a student
7
is unwilling to cooperate.² If an employee is unable to resolve the matter with the use of reasonable or
8
justifiable force, the student shall be allowed to remain in place until local law enforcement officers or
9
school resource officers can be summoned to relocate the student or take the student into custody until a
10
parent/guardian can retrieve the student.
11
In the event that physical relocation becomes necessary, the employee shall immediately file a brief
12
report of the incident with the principal. If the student's behavior constitutes a violation of the Board's
13
zero tolerance policy, the report shall be placed in the student's permanent record. Otherwise, the report
14
shall be kept in the student's discipline record and not become a part of that student's permanent record.
15
The principal/designee shall notify the employee involved of the actions taken to address the behavior
16
of the relocated student. 1
17
The Director of Schools shall develop administrative procedures regarding the safe relocation of students
18
consistent with state law. Each principal shall fully support the employees' authority to relocate a student
19
and ensure appropriate implementation and reporting.
Legal References
Cross References
1. Public Acts of 2021, Chapter No. 77
Code of Conduct 6.300
2. TCA 39-11-603; TCA 39-11-609 to 614
Interference/Disruption of School Activities 6.306
Zero Tolerance Offenses 6.309
Special Education Students 6.500
Version Date: June 16, 2023
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.409
08/05/24
Reporting Child Abuse
Rescinds:
Issued:
6.409
07/10/23
1
General
2
The Director of Schools shall:¹
3
1. Designate one employee as the Child Abuse Coordinator (the Coordinator) and an additional
4
employee to serve as the Alternate Child Abuse Coordinator (the Alternate) for each school
5
and submit this information to the Department of Children's Services;
6
7
2. Require that the Coordinator and the Alternate receive appropriate training;
8
9
3. Supply the Coordinator with all necessary resources;
10
11
4. Ensure that all employees working directly with students annually complete the child abuse
12
training program required by state law.²
13
The Coordinator shall assist any employee with appropriately reporting and responding to instances of
14
child abuse or child sexual abuse.
15
REPORTING
16
All personnel shall be alert for any evidence of child abuse, sexual abuse, or neglect.³ If personnel
17
know or have reasonable cause to suspect child abuse, sexual abuse, or neglect, a report shall be filed
18
immediately with the Coordinator, the Department of Children's Services (DCS), and law
19
enforcement. 4 When alleged abuse involves someone employed by, previously employed by, or
20
otherwise affiliated with the school, the report may be made directly to the DCS and law enforcement
21
prior to notifying the Coordinator.³
22
The report shall include, to the extent known by the reporter:⁶
23
1. The name, address, telephone number, and age of the child;
24
25
2. The name, telephone number, and address of the parents or persons having custody of the child;
26
27
3. The nature and extent of the abuse or neglect; and
28
29
4. Any evidence to the cause or any other information that may relate to the cause or extent of the
30
abuse or neglect.
31
The Director of Schools/designee shall develop reporting procedures, including sample indicators of
32
abuse and neglect, and shall disseminate the procedures to all school personnel.
Version Date: August 13. 2024
Reporting Child Abuse
6.409
1
CONFIDENTIALITY
2
District employees shall keep all information regarding any child abuse confidential in accordance
3
with state law.
4
INVESTIGATIONS
5
School administrators and employees have a duty to cooperate, provide assistance, and information in
6
child abuse investigations⁷ including permitting DCS teams to conduct interviews while the child is at
7
school. The principal may control the time, place, and circumstances of the interview but may not
8
insist that a school employee be present even if the suspected abuser is a school employee or another
9
student. The principal is not in violation of any laws by failing to inform parent(s)/guardian(s) that the
10
child is to be interviewed even if the suspected abuser is not a member of the child's household. 8
Legal References
Cross References
1. TCA 49-6-1601: Public Acts of 2024. Chapter No.
Recommendations and File Transfers 5.203
571
Staff-Student Relations 5.610
2.
TCA 37-1-408
Interrogations and Searches 6.303
3. TCA 37-1-403(a)(1); TCA 37-1-412; TCA 37-1-
Student Discrimination, Harassment, Bullying, Cyber-
602: TCA 37-1-605(a)(4)
bullying, and Intimidation 6.304
4.
TCA 37-1-403(a)(2); TCA 49-6-1601
Title IX & Sexual Harassment 63041
5. TCA 49-6-1601(d)(1)(B)(v)
Promoting Student Welfare 6.400
6. TCA 37-1-403(b)
7.
TCA 37-1-611(b)
8.
Tenn. Op. Atty. Gen. No. 87-101 (June 9. 1987)
Page 2 of 2
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.410
07/10/23
Accidents and Illnesses
Rescinds:
Issued:
6.410
05/03/21
1
Parent(s) of all students shall provide the schools with medical authorization which shall contain the
2
following information:
3
1.
Parents' location and phone number during the school day;
4
5
2.
The name, address and phone number of the student's physician(s);
6
7
3.
Directions in the event that medical treatment is needed;
8
9
4.
Information concerning a student's particular physical disability or medical condition.
10
The authorization will be required annually and will be kept on file in the principal's office.
11
If a student suffers an injury or becomes ill, the staff member in charge shall have the responsibility to
12
render first-aid or ensure that it is rendered.
13
In the event of serious injury or illness to a student, the parent(s) will be notified as to whether to pick
14
up the child at school or meet the child at the hospital. If the parent(s) cannot be reached, the student
15
will be transported to the hospital emergency room and the physician identified by the parent(s) on the
16
emergency medical authorization form will be notified of the accident. Efforts to notify the parent(s)
17
will continue until they are reached.
18
Principals will inform the director of schools immediately of any serious injuries suffered by students
19
while under jurisdiction of the school. A report of each accident taking place in a school will be filed in
20
the offices of both the principal and the director of schools. Forms for reporting accidents will be made
21
available from the office of the director of schools. In all accidents serious enough to require medical
22
attention or requiring the student to be taken home, or in all cases that the staff member in charge deems
23
desirable, reports will be made and filed as stated above.
24
No student will be taken and left at home or sent home unless a parent, or someone designated by the
25
parent(s), is at home to accept the responsibility of the student.
26
Parents who object to the procedures contained in this policy shall submit to the principal a written
27
emergency plan for his approval.
Version Date: July 17. 2023
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.411
07/07/25
Student Wellness
Rescinds:
Issued:
6.411
07/08/24
1
The Hickman County Board recognizes the value of proper nutrition, physical activity, and other
2
health conscious practices and the impact that such practices have on student academic achievement,
3
health, and wellbeing. In order to provide an environment conducive to overall student wellness, this
4
policy shall be followed by all schools in the Hickman County School District.
5
COMMITMENT TO COORDINATED SCHOOL HEALTH
6
All schools shall implement CDC's Coordinated School Health approach to managing new and existing
7
wellness-related programs and services in schools and the surrounding community based on State law
8
and State Board of Education CSH Standards and Guidelines. The district's coordinated school health
9
coordinator shall be responsible for overseeing compliance with State Board of Education CSH
10
Standards and Guidelines in the school district.
11
SCHOOL HEALTH ADVISORY COUNCIL²,³
12
An advisory council shall be established to serve as a resource to school sites for implementing
13
policies. The council shall consist of individuals representing the school and community, including
14
parents, students, teachers, school administrators, health professionals, school food service
15
representatives, and members of the public. The primary responsibilities of the council include but are
16
not limited to:
17
1. Developing, implementing, monitoring, reviewing and as necessary, making recommendations
18
as to physical activity and nutrition;
19
2. Ensuring all schools within the district create and implement an action plan related to all
20
School Health Index modules;
21
3. Ensuring results of the action plan are annually reported to the council; and,
22
4. Ensuring school level results include measures of progress on each indicator of the School
23
Health Index.
24
The State Board of Education's Coordinated School Health and Physical Education Policies shall be
25
used as guidance by the Council to make recommendations. The Hickman County School Board may
26
consider recommendations of the Council in making policy changes or revisions.
27
Additionally, each school will have a Healthy School Team consisting of teachers, students, parents,
28
and administrators.² The Team shall hold Healthy School Team meetings during the school year to
29
assess needs and oversee planning and implementation of school health efforts.
30
The director of schools/designee will ensure compliance with the school Wellness Policy, to include an
31
assessment of the implementation of the Wellness Policy and the progress made in attaining the policy
32
goals. The assessment will be made available to the public.
Version Date: July 11. 2025
Student Wellness
6.411
1
COMMITMENT TO NUTRITION
2
All schools within the Hickman County District shall participate in and are committed to offering
3
school meals that are consistent with the USDA child nutrition programs, which may include but not
4
be limited to, the National School Lunch Program, the School Breakfast Program, the Summer Food
5
Service Program, and the After School Snack Program. 4.5,6
6
Meals shall be accessible to all students in a non-stigmatizing manner. Students will be given 10
7
minutes of breakfast and 20 minutes after sitting down for lunch to enjoy healthy meals and relax in a
8
pleasant environment. Good nutritional habits shall be encouraged. All food including vending
9
machines, fundraising items, and concessions must meet guidelines set forth by the Healthy, Hunger-
10
free Kids Act, 2010, Smart Snacks in Schools. 4,5,6 Schools shall follow the State Child Nutrition
11
Program limit on days in which non-healthy foods may be used for fundraisers.
12
It is the intent of the Hickman County School District to protect and promote student's health by
13
permitting advertising and marketing for only those foods and beverages that are permitted to be sold
14
on the school campus, consistent with the District's wellness policy. Food and beverage marketing is
15
defined as advertising and other promotions in schools. Food and beverage marketing often includes an
16
oral, written, or graphic statements made for the purpose of promoting the sale of a food or beverage
17
product made by the producer, manufacturer, seller, or any other entity with a commercial interest in
18
the product.
19
All foods offered on the school campus may meet or exceed the USDA Smart Snacks in School
20
nutrition standards including through: celebrations and parties, classroom snacks brought by parents,
21
rewards, and incentives. School cafeterias prohibit the sale of caffeinated energy drinks.
22
The school principal/designee shall be responsible for overseeing the school district's compliance with
23
the State Board of Education Rules and Regulations for sale of food items in the school district. 2,5,6
24
DISTRICT GOALS
25
The Hickman County District will promote healthy nutrition through various activities, including
26
nutrition related newsletters, informational links on the district website, healthy eating posters and
27
bulletin boards in dining areas, and informational booths at various community functions. Nutrition
28
Education will be offered as part of a standards based program designed to provide students with the
29
knowledge and skills needed to promote and protect their health as outlined in the State Board of
30
Education Health Education and Lifetime Wellness Standards. District nutrition goals, and
31
measurement of their effectiveness, are updated annually in the state Coordinated School Health
32
report.
33
COMMITMENT TO PHYSICAL ACTIVITY AND PHYSICAL EDUCATION
34
The board recognizes that physical activity is extremely important to the overall health of a child.
35
Schools shall support and promote physical activity. Physical activity may be integrated into any areas
36
of the school program.
Page 2 of 4
6.411
Student Wellness
1
Physical Education classes shall be offered as part of a standards based program designed to provide
2
developmentally appropriate moderate to vigorous physical activity as an integral part of the class. All
3
physical education classes shall comply with the State Board of Education's Physical Education
4
Standards.
5
Unstructured physical activity periods shall be offered in addition to the school district's physical
6
education program. Elementary school students shall receive a minimum of forty (40) minutes of
7
physical activity each full school day. Middle and high school students shall receive a minimum of
8
ninety (90) minutes of physical activity each full school week.
9
Physical activity will be conducted outside if weather permits. The following activities shall not be
10
considered physical activity: walking to and from class, time spent on an electronic device, and time
11
spent in a physical education class.
12
Schools shall continue to offer after school sports and activities. Physical activity shall not be
13
employed as a form of discipline. Physical activity shall not be withheld from a student as a form of
14
punishment.
15
COMMITMENT TO CURRICULUM³
16
All applicable courses of study should be based on State-approved curriculum standards.
17
SCHOOL HEALTH INDEX³
18
All schools within the district shall annually administer a baseline assessment on each of the
19
recommended School Health Index modules. Results shall be submitted to the School Health Advisory
20
Council and reported to the State Department of Education.
21
COMPLIANCE8
22
The superintendent/designee will ensure compliance with the school Wellness Policy, to include an
23
assessment of the implementation of the Wellness Policy and the progress made in attaining policy
24
goals.
25
Recordkeeping
26
Coordinated School Health will retain records to document compliance with the requirements of the
27
wellness policy.
28
Annual Notification of Policy
29
Coordinated School Health will inform families and the public each year of information about the
30
wellness policy, including updates and implementation status. This information will be made to the
31
public via district website and/or district wide communications, and actively encourage their
32
involvement.
33
Triennial Progress Assessments
34
Every three years, Coordinated School Health will evaluate compliance with the wellness policy to
35
assess the implementation of the policy and include:
Page 3 of 4
Student Wellness
6.411
1
Compliance with the wellness policy
2
How the wellness policy compares to the wellness policy assessment tool
3
Description of the progress made in attaining the goals of the wellness policy, which are the
4
annual goals found in the Coordinated School Health annual report.
5
The School Health Coordinator is responsible for managing the triennial assessment. The School
6
Health Advisory Council and the individual schools will monitor schools' compliance with the
7
wellness policy. Coordinated School Health will inform families and community members of the
8
availability of the triennial assessment via district website and/or district-wide communications.
9
Revisions and Updating the Policy
10
The School Health Advisory Council will update or modify the wellness policy based on the results of
11
the annual School Health Index and triennial assessments. The wellness policy will be assessed and
12
updated as indicated at least every three years, following the triennial assessment. The District will
13
notify the public about the content of or any updates to the wellness policy annually through the
14
district website and/or district-wide communications.
15
Community Involvement, Outreach, and Communications
16
The District is committed to being responsive to community input. Hickman School District will
17
actively communicate with representatives of the School Health Advisory Council and others can
18
participate in the development, implementation, and periodic review and update of the wellness policy
19
through a variety of means appropriate for the district.
Legal References
Cross References
1.
TCA 49-6-1022
Student Suicide Prevention 6.415
2.
State Board of Education Policy 4.204
3.
State Board of Education Policy 4.206
4.
42 USCA § 1758b; TRR/MS 0520-01-06-04
5.
TRR/MS 0520-01-06
6.
7 CFR $ 210; 7 CFR § 220
7.
TCA 49-6-1021; Public Acts of 2025. Chapter No.
306
8.
7 CFR § 210.31(f)
Page 4 of 4
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.413
07/10/23
Prevention and Treatment of Sports-
Related Concussions
Rescinds:
Issued:
6.413
05/03/21
1
A concussion is a traumatic brain injury caused by a direct or indirect blow to the head or body. In order
2
to ensure the safety of students that participate in interscholastic athletics, it is imperative that student
3
athletes, coaches, and parents are educated about the nature and treatment of sports related concussions.
4
The Board recognizes that concussions can be a serious health issue and should be treated as such.
5
The Board adopts the guidelines and other pertinent information and forms developed by the Tennessee
6
Department of Health to inform and educate coaches, school administrators, student athletes, and
7
parent(s) / guardian(s) of the nature, risk and symptoms of concussions and head injuries. These
8
guidelines and materials may be viewed on the Department of Health's website and shall be made
9
available to interested parties through the Central Office.
10
This policy shall govern all activities and those individuals involved in those activities which constitute
11
an organized athletic game or competition against another team or in practice or preparation for an
12
organized game or competition. It does not govern those activities or individuals involved in those
13
activities which are entered into for instructional purposes only or those that are incidental to a
14
nonathletic program or lesson.
15
REQUIRED TRAINING
16
The director of schools shall ensure that each school's athletic director and coaches, employed or
17
volunteer, annually complete the Concussion in Sports - What You Need to Know online course. This
18
course may be accessed online at www.nfhslearn.com
19
Prior to the annual initiation of practice or competition, the following persons must review and sign a
20
concussion and head injury information sheet approved by the Tennessee Department of Health: the
21
director of schools, licensed healthcare professionals (if appointed), each school athletic director, and
22
each coach, employed or volunteer.
23
In addition, prior to the annual initiation of practice or competition, all student athletes and their
24
parent(s)/guardian(s) shall review the concussion and head injury information sheet approved by the
25
Tennessee Department of Health. A form confirming this review shall be signed and returned by the /
26
student athlete, if the athlete is eighteen (18) years of age or older; or by the student athlete's parent (s)
27
guardian (s), for athletes younger than eighteen (18) years of age.
28
All documentation of the completion of a concussion recognition and head injury safety education course
29
program and signed concussion and head injury information sheets shall be maintained by the director
30
of schools or his/her designee for a period of three (3) years.
31
REMOVAL FROM ATHLETICS¹
Version Date: July 17. 2023
Prevention and Treatment of Sports Related Concussions
6.413
1
Any student athlete who shows signs, symptoms and/or behaviors consistent with a concussion during
2
an athletic activity or competition shall be immediately removed for evaluation by a licensed healthcare
3
professional, if available, and if not, by the coach or other designated individuals.
4
No student athlete who has been removed from an athletic activity or competition due to a concussion
5
or suspected concussion shall be allowed to return to any supervised team activities involving physical
6
exertion, including games, competitions, or practices, until the student athlete has been evaluated by and
7
received written clearance on forms approved by the Department of Health from a licensed health care
8
provider for a full or graduated return. "Health care provider" means a Tennessee licensed medical doctor
9
(M.D.), osteopathic physician (D.O.), or a clinical neuropsychologist with concussion training or a
10
physician's assistant (P.A.) with concussion training who is a member of a health care team supervised
11
by a Tennessee licensed medical doctor or osteopathic physician.²
12
This requirement for clearance prior to a student athlete returning to an athletic activity shall not apply
13
if there is a legitimate explanation other than a concussion for the signs, symptoms, and/or behaviors
14
observed.
15
The director of schools or his/her designee shall ensure that all protocols approved by the Tennessee
16
Department of Health or required by law relative to the provisions of this policy are followed and
17
implemented within each school.
Legal References
1. TCA 68-55-502
2. TCA 68-55-501
Page 2 of 2
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.414
07/10/23
Prevention and Treatment of
Rescinds:
Issued:
6.414
05/03/21
Sudden Cardiac Arrest
1
Sudden cardiac arrest (SCA) is a condition in which the heartbeat stops abruptly and unexpectedly,
2
preventing blood flow to the brain, the heart, and the rest of the body. In order to ensure the safety of
3
students that participate in interscholastic athletics, it is imperative that student athletes, coaches, and
4
parents are educated about the nature and treatment of sudden cardiac arrest. The Board recognizes that
5
sudden cardiac arrest is a serious health issue and should be treated as such.
6
The Board adopts the guidelines and other pertinent information and forms developed by the
7
Tennessee Department of Health to inform and educate coaches, school administrators, student
8
athletes, and parent(s) / guardian(s) of the nature, risk and symptoms of sudden cardiac arrest. These
9
guidelines and materials may be viewed on the Department of Health's website and shall be made
10
available to interested parties through the Central Office.
11
This policy shall govern all activities and those individuals involved in those activities which constitute
12
an organized athletic game or competition against another team or in practice or preparation for an
13
organized game or competition. It does not govern those activities or individuals involved in those
14
activities which are entered into for instructional purposes only or those that are incidental to a
15
nonathletic program or lesson.
16
REQUIRED TRAINING¹
17
The director of schools shall ensure that each school's athletic director and coaches, employed or
18
volunteer, annually complete the National Federation of State High School Associations Elective
19
Course - Sudden Cardiac Arrest online course. This course may be accessed online at
20
www.nfhslearn.com.
21
Prior to the annual initiation of practice or competition, the following persons must review and sign a
22
sudden cardiac arrest information sheet approved by the Tennessee Department of Health: each school
23
athletic director, licensed healthcare professionals (if appointed), and each coach, employed or
24
volunteer.
25
In addition, prior to the annual initiation of practice or competition, all student athletes and their
26
parent(s) / guardian(s) shall review the sudden cardiac arrest information sheet approved by the
27
Tennessee Department of Health. A form confirming this review shall be signed and returned by the
28
student athlete, if the athlete is eighteen (18) years of age or older; or by the student athlete's parent(s) /
29
guardian(s), for athletes younger than eighteen (18) years of age.
30
All documentation of the completion of a sudden cardiac arrest education course program and signed
31
sudden cardiac arrest information sheets shall be maintained by the director of schools or his/her
32
designee for a period of three (3) years.
Version Date: July 17. 2023
Prevention and Treatment of Sudden Cardiac Arrest
6.414
1
Removal from Athletics
2
Any student athlete who shows signs, symptoms and/or behaviors consistent with sudden cardiac arrest
3
during or after an athletic activity or competition shall be immediately removed for evaluation by a
4
licensed healthcare professional, if available, and if not, by a coach or other designated individuals.
5
Signs, symptoms and/or behaviors include, but are not limited to: passing out; fainting; unexplained
6
shortness of breath; chest pains; dizziness; racing heart rate; and extreme fatigue.
7
Student athletes who have been removed from an athletic activity or competition shall not return to any
8
supervised team activities involving physical exertion, including games, competitions, or practices,
9
until the student athlete has been evaluated by and received written clearance on forms approved by the
10
Department of Health from a licensed health care provider for a full or graduated return.
11
Penalties¹
12
A coach found in violation of the provisions of this policy related to removal from play and return to
13
play shall be subject to the following penalties:
14
1. For a first violation, suspension from coaching any athletic activity for the remainder of the
15
season;
16
2. For a second violation, suspension from coaching any athletic activity for the remainder of the
17
season and the next season; and
18
3. For a third violation, permanent suspension from coaching any athletic activity.
19
Legal References
1. TCA 68-6-101, et seq.
Page 2 of 2
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.415
07/10/23
Student Suicide Prevention
Rescinds:
Issued:
6.415
05/03/21
1
The Board is committed to protecting the health and well-being of all students and understands that
2
physical, behavioral, and emotional health are integral components of student achievement. Students
3
are strongly encouraged to report if they, or a friend, are feeling suicidal or in need of help. Students
4
will be provided information regarding The National Suicide Prevention Lifeline - 1-800-273-8255
5 (TALK).
6
PREVENTION¹
7
All district employees shall attend either the annual in-service training in suicide prevention or
8
participate in other equivalent training approved by the director of schools. The training shall include,
9
but not be limited to, identification of risk factors, warning signs, intervention and response
10 procedures, referrals, and postvention.
11
The director of schools shall identify a district suicide prevention coordinator responsible for planning
12
and coordinating the implementation of this policy. Each school principal shall designate a school
13
suicide prevention coordinator to act as a point of contact in each school for issues relating to suicide
14
prevention and policy implementation.
15
INTERVENTION
16
Any employee who has reason to believe that a student is at imminent risk of suicide shall report such
17
belief to the principal or designee. Belief that a student is at imminent risk of suicide shall include, but
18
not be limited to, the student verbalizing the desire to commit suicide, evidence of self-harm, or a
19
student self-refers.
20
Upon notification, the principal or designee shall ensure the student is placed under adult supervision.
21
Emergency medical services shall be contacted immediately if an in-school suicide attempt occurs. The
22
principal or designee shall contact the director of schools or designee as soon as practicable.
23
Prior to contacting the student's parent/guardian, the director of schools or designee shall determine if
24
there could be further risk of harm resulting from parent/guardian notification. If parent/guardian
25
notification could result in further risk of harm or endanger the health or well-being of the student, then
26
local law enforcement and the Department of Children's Services shall be contacted.²
27
If appropriate, the director of schools or designee shall contact the student's parent/guardian and
28
provide the following information:
Version Date: July 17. 2023
Student Suicide Prevention
6.415
1
1. Inform the parent/guardian that there is reason to believe the student is at imminent risk of
2
suicide;
3
2. Assure the parent/guardian that the student is currently safe or inform the parent/guardian that
4
emergency medical services were contacted;
5
3. Ask the parent/guardian whether he/she is aware of the student's mental state;
6
4. Ask the parent/guardian whether he/she wishes to obtain or has obtained mental health
7
counseling for the student;
8
5. Provide the names of community mental health counseling resources if appropriate.
9
The director of schools or designee will seek parental permission to communicate with outside mental
10
health care providers regarding a student. If the student is under the age of 18 and the parent/guardian
11
refuses to seek appropriate assistance, the director of schools or designee shall contact the Department
12
of Children's Services.²
13
The director of schools or designee shall document the contact with the parent/guardian by recording:
14
1. The time and date of the contact;
15
2. The individual contacted;
16
3. The parent/guardian's response; and
17
4. Anticipated follow-up.
18
The director of schools or designee shall ensure the student is under adult supervision until a
19
parent/guardian or other authorized individual accepts responsibility for the student's safety.
20
Prior to a student returning to school, the director of schools or designee and/or principal shall meet
21
with the student's parent/guardian, and student if appropriate. The parent/guardian shall provide
22
documentation from a mental health care provider stating that the student has received care and is no
23
longer a danger to themselves or others. The principal will identify an employee to periodically check
24
in with the student to ensure the student's safety and address any problems with re-entry.
25
POSTVENTION¹
26
Immediately following a student suicide death, the Crisis Team shall meet and implement the Crisis
27
Management plan. At a minimum, the Crisis Management plan shall address the following:
28
1. Verification of death;
29
2. Preparation of postvention response to include support services;
30
3. Informing faculty and staff of a student death;
31
4. Informing students that a death has occurred; and
32
5. Providing information on the resources available to students.
33
The Crisis Team shall work with teachers to identify the students most likely to be impacted by the
34
death in order to provide additional assistance and counseling if needed. Additionally, staff and faculty
35
will immediately review suicide warning signs and reporting requirements. The director of schools or
36
designee shall be responsible for all media inquiries.
Page 2 of 3
Legal References
Cross References
1. TCA 49-6-1901, et seq.
News Releases, News Conferences and Interview 1.503
2.
TCA 37-1-403
Crisis Management 3.203
Student Discrimination, Harassment, Bullying, Cyber-
bullying and Intimidation 6.304
Promoting Student Welfare 6.400
Student Wellness 6.411
Version Date: July 17. 2023
Hickman County School System
Student Suicide Prevention
6.415AP
In order to meet the needs of students and to protect the health and safety of all students
and staff, the following procedure will be followed by Hickman County Schools. Students
who exhibit suicidal thoughts and behaviors shall be evaluated by school authorities in order
to determine a student's motives and intentions. Once a student has been determined to
exhibit tendencies toward harming themselves, all precautions should be taken immediately.
Available personnel at the school to assist with students and their situation, include the
school resource officer, guidance counselors, school nurses and school administrators.
Remember to always err on the side of caution. Once the school has determined a students
is in need of evaluation then the following steps will be followed.
Never leave student alone, under any circumstance.
Take the student to the school counselor or administrator who will do the
following:
1. Call Youth Villages Crisis Line: 1-866-791-9222
2. If appropriate, designee will contact student's parent/guardian. If parent/guardian
notification could result in further risk or harm of the student, contact law
enforcement and the Department of Children's services.
3. Document contact with parent/guardian:
1. Inform the parent/guardian that there is reason to believe the student is at
risk of suicide.
2. Assure the parent/guardian that the student is safe and medical services
were contacted.
3. Ask parent/guardian whether he/she is aware of student's mental state
4. Ask the parent/guardian whether he/she wishes to obtain or has obtained
mental health counseling
5. Provide names of community mental health counseling services.
122
Hickman County School System
Student Suicide Prevention
6.415AP
Parent/Guardian Documentation
1. Time and Date
2. Name of person that was contacted
3. Summary of parent/guardian's response
4. Anticipated follow up:
123
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.500
07/10/23
Special Education Students
Rescinds:
Issued:
6.500
05/03/21
1
Special education students between the ages of three (3) and twenty-one (21), inclusive, shall receive the
2
benefit of a free appropriate public education. These students shall be educated with the general student
3
population to the maximum extent appropriate and should be placed in separate or special classes only
4
when the severity of the disability is such that education in regular classes, even with the use of
5
supplementary aids and services, cannot be accomplished satisfactorily.¹
6
Eligibility standards and options of service for special education services shall be based upon the criteria
7
specified in state regulations. 2
8
Students receiving special education services shall not be restrained except as permitted by state law and
9
regulations. 3,4 The Director of Schools shall develop administrative procedures to govern the following:
10
1. Personnel authorized to use isolation and restraint;
11
12
2. Training requirements for personnel working with special education students; and
13
14
3. Incident reporting procedures.⁴
Legal References
Cross References
1. TCA 49-10-103(c)
Special Education 4.202
2. TRR/MS 0520-01-09-.01
Compulsory Attendance Ages 6.201
3. TCA 49-10-1301 et seq.
Alternative Education 6.319
4. TRR/MS 0520-01-09-23
Version Date: July 17, 2023
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.501
07/10/23
Married and/or Pregnant
Rescinds:
Issued:
Students
6.501
05/03/21
1
Married students, pregnant students, and student-parents shall have the same educational opportunities-
2
curricular and extracurricular-as all other students. They shall be expected to assume the same
3
responsibilities and abide by the same rules and regulations governing all students. 2
4
These students shall be allowed to represent their school in all school activities. They shall further be
5
eligible for elected offices and for receiving school honors and awards.
6
Pregnant students must inform the guidance counselor and/or school principal once aware of being
7
pregnant in order that support services may be provided as needed. Upon verification by a physician that
8
the pregnancy has reached a stage where the health of the student will be impaired, health services will
9
be provided as for any other health-impaired student.
10
No student shall bring a dependent child to the school premises for the purpose of child care during
11
school hours.
Legal References
Cross References
1. 20 U.S.C. § 1703
Homebound Instruction 4.206
2. State vs. Priest 27 S. 2d 173 (1946); In I'e Goodwin,
39 S. 2d 731 (1949)
Version Date: July 17, 2023
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.502
07/10/23
Foreign Exchange Students
Rescinds:
Issued:
6.502
05/03/21
1
Any foreign student is eligible for acceptance into the foreign exchange student program, provided
2
he/she is participating through any agency endorsed by the Council on Standards for International
3
Educational Travel and is sponsored by an individual or organization and has a J-1 visa. Before approval
4
by the Board, the exchange program representative must make written application on behalf of the
5
student in the local school serving the host family by June 15 for the next academic year. No foreign
6
exchange student shall be brought into the United States by the sponsor unless he/she has been accepted
7
in writing as a student by the director of schools/designee of the school in which he/she is to be enrolled.
8
The school may accept the student after determining the following:
9
1. The student will have a sufficient command of the English language to enable them to participate
10
in the general curriculum;
11
12
2. Appropriate curriculum offerings can be provided for the student; and
13
14
3. An overcrowded situation will not be further aggravated.
15
Prior to enrolling a foreign student, the principal or designee shall require, in addition to a valid student
16
visa, the following documentation:
17
1. Citizenship;
18
19
2. Birthdate;
20
21
3. Health/immigration records, appropriate Tennessee Immunization record: i.e. green card;
22
23
4. Custody (including phone number, name and address of person responsible for the student); and
24
25
5. School records, including a transcript of academics (in English).
26
Admission requirements and all other considerations and expectations shall be the same for foreign
27
students as for United States students. Students will be accepted only in grades 9-12. No more than two
28
(2) foreign students and no more than two of the same nationality shall be placed in one school.
29
Students must have had acceptable academic achievement in their native countries and must have been
30
screened for maturity and ability to get the maximum benefit from an exchange program. Exchange
31
students must have an adequate command of the English language and be able to function without special
32
assistance in regular classes. The principal shall be responsible for assignment to the appropriate grade
33
level.
Version Date: July 17. 2023
Foreign Exchange Students
6.502
1
Each school shall name a faculty member as a student representative to serve as a liaison between the
2
school and exchange program agency and as an adviser to exchange students. Contact person in Hickman
3
County will be a counselor at the high school where the student will be enrolled.
4
The sponsoring individual/organization shall provide evidence to the school that the student will receive
5
adequate financial support for the duration of his/her stay. Schools shall not hold fund-raising events to
6
pay expenses incurred by exchange students.
7
Privately sponsored exchange students on an F-1 visa may be enrolled if an adult resident of the district
8
has temporary guardianship and the student lives in the home of that guardian. Exchange students on an
9
F-1 visa are required to pay tuition at the established district rate. F-1 visa student admission is limited
10
to secondary schools and attendance may not exceed twelve (12) months.²
11
The sponsoring organization shall abide by all regulations of the Council on Standards for International
12
Educational Travel, The State of Tennessee Department of Education, and the Hickman County Board
13
of Education. Failure to do so could result in the refusal to continue education program for the exchange
14
student in Hickman County.
15
The exchange student should be placed in the home of a host family which includes one or more students
16
attending the particular high school or a family which has close contact with the school.
17
No exchange student will be issued a diploma from Hickman County Schools. However, each student
18
will be allowed to participate in senior class activities for social interaction.
19
The area or state representative of the sponsoring organization will contact the high school counselor at
20
least once a month for updates on the student.
Legal References
Cross References
1.
22 CFR § 62.25
School Admissions 6203
2. Immigration and Nationality Act $ 214
(3)(m)(1)
Page 2 of 2
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.503
07/10/23
Homeless Students
Rescinds:
Issued:
6.503
05/03/21
1
A homeless student shall have equal access to the same free, appropriate public education as provided
2
to other children and youths.
3
Homeless students are individuals who lack a fixed, regular, and adequate nighttime residence.²
4
Homeless students include:²
5
1. Students sharing the housing of other persons due to loss of housing, economic hardship, or
6
similar reason; students living in motels, hotels, trailer parks, or camping grounds due to the lack
7
of alternative adequate accommodations; students living in emergency or transitional shelters; or
8
students abandoned in hospitals;
9
2. Students who have a primary nighttime residence that is a public or private place not designed
10
for or ordinarily used as a regular sleeping accommodations for human beings;
11
3. Students living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or
12
trains stations, or similar settings; and
13
4. Migratory students who are living in circumstances described above.
14
ENROLLMENT
15
Homeless students shall be immediately enrolled, even if the student is unable to produce records
16
normally required for enrollment (i.e. academic records, immunization records, health records, proof of
17
residency), or missed the district's application or enrollment deadlines.³ Parents/guardians are required
18
to submit contact information to the district's homeless corrdinator.³
19
PLACEMENT
20
For the purposes of this policy, school of origin shall mean the school that the student attended when
21
permanently housed or the school in which the student was last enrolled, including a preschool/pre-k
22
program.⁹ School of origin shall also include the designated receiving school at thenext grade level when
23
the student completes the final grade level served by the school or origin.⁴
24
Placement shall be determined based on the student's best interest. 5 At all times, a strong presumption
25
that keeping the student in the school of origin is in the student's best interest shall be maintained, unless
26
doing so would be contrary to a request made by the student's parent/guardian or the student in the case
27
of an unaccompanied youth. 6 When determining placement, student-centered factors, including but not
28
limited to impact of mobility on achievement, education, health, and safety shall be considered. 6 The
29
choice regarding placement shall be made regardless of whether the student lives with their homeless
30
parents/guardians or has been temporarily placed elsewhere.⁷
31
If it is not in the student's best interest to attend the school of origin, or the school requested by the
32
parent/guardian or unaccompanied youth, the director or his/her designee shall provide a written
33
explanation of the reasons for the determination, in a manner and form that is understandable to the
Version Date: July 17. 2023
Homeless Students
6.503
1
parent/guardian or unaccompanied youth. 6 The written explanation shall include a statement regarding
2
the right to appeal the placement decision. 6 If the placement decision in appealed, the district shall refer
3
the parent/guardian or unaccompanied student to the homeless coordinator, who shall carry out the
4
dispute resolution process as expeditiously as possible and in accordance with the law 8 Upon notice of
5
an appeal, the director of schools shall immediately enroll the student in the school in which enrollment
6
was sought pending a final resolution of the dispute, including all available appeals. 8
7
RECORDS
8
Records ordinarily kept by the school shall be maintained for all homeless students. Information
9
regarding a homeless student's living situation shall be treated as a student education record, and shall
10
not be considered directory information.⁹
11
SERVICES
10
12
The director of schools shall ensure that each homeless student is provided services comparable to those
13
offered to other students within the district, including transportation, special education services,
14
programs in career and technical education (CTE), programs for gifted and talented students, and school
15
nutrition.
16
The director of schools shall designate a district homeless coordinator who shall ensure this policy is
17
implemented throughout the district. The homeless coordinator shall ensure:
18
1. Homeless students are quickly identified and have access to education and support services, to
19
include Head Start and district pre-k programs;
20
2. Coordination with local social service agencies and other entities providing services to homeless
21
students;
22
3. Coordinate transportation, transfer of records, and other interdistrict activities with other school
23
districts;
24
4. Coordinate transportation to the school or origin or choice for homeless students;
25
5. Refer homeless students and their families to health care services, dental services, mental health
26
and substance abuse services, and housing services;
27
6. Assist homeless students in obtaining immunizations, medical or immunization records, and any
28
additional assistance that may be needed;
29
7. Public notice of the educational rights of homeless students is disseminated in places frequented
30
by parents/guardians of homeless students, including schools, shelters, public libraries, and soup
31
kitchens; and
32
8. Unaccompanied youth are enrolled and informed of their status and independent students.
33
The director of schools shall develop procedures to ensure that homeless students are recognized
34
administratively and that the appropriate and available services are provided for these students. The
35
director shall ensure professional development is provided to school personnel providing services to
36
homeless students.
Page 2 of 3
Homeless Students
6.503
Legal References
Cross References
1. 42 USCA §§ 11431 to 11435; McKinney-Vento
Student Transportation 3.400
Education Assistance Improvements Act of 2001, §
Parent and Family Engagement 4.502
721
Promotion and Retention 4.603
2.
McKinney-Vento Act, as amended by ESSA (Pub.
School Admissions 6.203
L. 114-95), § 725
Student Assignments 6.205
3.
McKinney-Vento Act, as amended by ESSA (Pub.
Transfers Within the System 6.206
L. 114-95, § 722(g)(3)(C)(i), § 722(g)(3)(H)
Migrant Students 6.504
4.
McKinney-Vento Act, as amended by ESSA (Pub.
L. 114-95, § 722(g)(3)(G)
5.
McKinney-Vento Act, as amended by ESSA (Pub.
L. 114-95, § 722(g)(3)(A)
6.
McKinney-Vento Act, as amended by ESSA (Pub.
L. 114-95, § 722(g)(3)(B)
7.
McKinney-Vento Act, as amended by ESSA (Pub.
L. 114-95, § 722(g)(3)(F)
8.
McKinney-Vento Act, as amended by ESSA (Pub.
L. 114-95, § 722(g)(3)(E)
9.
McKinney-Vento Act, as amended by ESSA (Pub.
L. 114-95, § 722(g)(3)(D)
10. McKinney-Vento Act, as amended by ESSA (Pub.
L. 114-95, § 722(g)(4) - (6)
Page 3 of 3

## Table 1

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Safe Relocation of Students | Descriptor Code: 6.4081 | Issued Date: 06/05/23 |
|  |  | Rescinds: 6.4081 | Issued: 12/07/21 |

## Table 2

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Reporting Child Abuse | Descriptor Code: 6.409 | Issued Date: 08/05/24 |
|  |  | Rescinds: 6.409 | Issued: 07/10/23 |

## Table 3

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Accidents and Illnesses | Descriptor Code: 6.410 | Issued Date: 07/10/23 |
|  |  | Rescinds: 6.410 | Issued: 05/03/21 |

## Table 4

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 6.411 | Issued Date: 07/07/25 |
|  | Student Wellness | Rescinds: 6.411 | Issued: 07/08/24 |

## Table 5

| 2 | All schools within the Hickman County District shall participate in and are committed to offering |
| --- | --- |
| 3 | school meals that are consistent with the USDA child nutrition programs, which may include but not |
| 4 | be limited to, the National School Lunch Program, the School Breakfast Program, the Summer Food |
| 5 | Service Program, and the After School Snack Program. 4.5,6 |
| 6 7 8 9 | Meals shall be accessible to all students in a non-stigmatizing manner. Students will be given 10 minutes of breakfast and 20 minutes after sitting down for lunch to enjoy healthy meals and relax in a pleasant environment. Good nutritional habits shall be encouraged. All food including vending machines, fundraising items, and concessions must meet guidelines set forth by the Healthy, Hunger- |
| 10 | free Kids Act, 2010, Smart Snacks in Schools. 4,5,6 Schools shall follow the State Child Nutrition |
| 11 | Program limit on days in which non-healthy foods may be used for fundraisers. |
| 12 | It is the intent of the Hickman County School District to protect and promote student's health by |
| 13 | permitting advertising and marketing for only those foods and beverages that are permitted to be sold |
| 14 | on the school campus, consistent with the District's wellness policy. Food and beverage marketing is |
| 15 | defined as advertising and other promotions in schools. Food and beverage marketing often includes an |
| 16 17 18 | oral, written, or graphic statements made for the purpose of promoting the sale of a food or beverage product made by the producer, manufacturer, seller, or any other entity with a commercial interest in the product. |
| 19 | All foods offered on the school campus may meet or exceed the USDA Smart Snacks in School |
| 20 | nutrition standards including through: celebrations and parties, classroom snacks brought by parents, |
| 21 | rewards, and incentives. School cafeterias prohibit the sale of caffeinated energy drinks. |
| 22 | The school principal/designee shall be responsible for overseeing the school district's compliance with |
| 23 | the State Board of Education Rules and Regulations for sale of food items in the school district. 2,5,6 |
| 24 | DISTRICT GOALS |
| 25 26 | The Hickman County District will promote healthy nutrition through various activities, including nutrition related newsletters, informational links on the district website, healthy eating posters and |
| 27 | bulletin boards in dining areas, and informational booths at various community functions. Nutrition |
| 28 | Education will be offered as part of a standards based program designed to provide students with the |
| 29 | knowledge and skills needed to promote and protect their health as outlined in the State Board of |
| 30 | Education Health Education and Lifetime Wellness Standards. District nutrition goals, and |
| 31 | measurement of their effectiveness, are updated annually in the state Coordinated School Health |
| 32 | report. |
| 33 | COMMITMENT TO PHYSICAL ACTIVITY AND PHYSICAL EDUCATION |
| 34 | The board recognizes that physical activity is extremely important to the overall health of a child. |
| 35 | Schools shall support and promote physical activity. Physical activity may be integrated into any areas |
| 36 | of the school program. |

## Table 6

| 1 2 3 4 | Physical Education classes shall be offered as part of a standards based program designed to provide developmentally appropriate moderate to vigorous physical activity as an integral part of the class. All physical education classes shall comply with the State Board of Education's Physical Education Standards. |
| --- | --- |
| 5 6 7 8 | Unstructured physical activity periods shall be offered in addition to the school district's physical education program. Elementary school students shall receive a minimum of forty (40) minutes of physical activity each full school day. Middle and high school students shall receive a minimum of ninety (90) minutes of physical activity each full school week. |
| 9 10 11 | Physical activity will be conducted outside if weather permits. The following activities shall not be considered physical activity: walking to and from class, time spent on an electronic device, and time spent in a physical education class. |
| 12 13 14 | Schools shall continue to offer after school sports and activities. Physical activity shall not be employed as a form of discipline. Physical activity shall not be withheld from a student as a form of punishment. |
| 15 | COMMITMENT TO CURRICULUM³ |
| 16 | All applicable courses of study should be based on State-approved curriculum standards. |
| 17 | SCHOOL HEALTH INDEX³ |
| 18 19 20 | All schools within the district shall annually administer a baseline assessment on each of the recommended School Health Index modules. Results shall be submitted to the School Health Advisory Council and reported to the State Department of Education. |
| 21 | COMPLIANCE8 |
| 22 23 24 | The superintendent/designee will ensure compliance with the school Wellness Policy, to include an assessment of the implementation of the Wellness Policy and the progress made in attaining policy goals. |
| 25 | Recordkeeping |
| 26 27 | Coordinated School Health will retain records to document compliance with the requirements of the wellness policy. |
| 28 | Annual Notification of Policy |
| 29 30 31 32 | Coordinated School Health will inform families and the public each year of information about the wellness policy, including updates and implementation status. This information will be made to the public via district website and/or district wide communications, and actively encourage their involvement. |
| 33 | Triennial Progress Assessments |
| 34 35 | Every three years, Coordinated School Health will evaluate compliance with the wellness policy to assess the implementation of the policy and include: |

## Table 7

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Prevention and Treatment of Sports- | Descriptor Code: 6.413 | Issued Date: 07/10/23 |
|  | Related Concussions | Rescinds: 6.413 | Issued: 05/03/21 |

## Table 8

| 1 | Any student athlete who shows signs, symptoms and/or behaviors consistent with a concussion during |
| --- | --- |
| 2 | an athletic activity or competition shall be immediately removed for evaluation by a licensed healthcare |
| 3 | professional, if available, and if not, by the coach or other designated individuals. |
| 4 5 6 7 8 9 10 11 | No student athlete who has been removed from an athletic activity or competition due to a concussion or suspected concussion shall be allowed to return to any supervised team activities involving physical exertion, including games, competitions, or practices, until the student athlete has been evaluated by and received written clearance on forms approved by the Department of Health from a licensed health care provider for a full or graduated return. "Health care provider" means a Tennessee licensed medical doctor (M.D.), osteopathic physician (D.O.), or a clinical neuropsychologist with concussion training or a physician's assistant (P.A.) with concussion training who is a member of a health care team supervised by a Tennessee licensed medical doctor or osteopathic physician.² |
| 12 13 14 | This requirement for clearance prior to a student athlete returning to an athletic activity shall not apply if there is a legitimate explanation other than a concussion for the signs, symptoms, and/or behaviors observed. |
| 15 16 17 | The director of schools or his/her designee shall ensure that all protocols approved by the Tennessee Department of Health or required by law relative to the provisions of this policy are followed and implemented within each school. |

## Table 9

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 6.414 | Issued Date: 07/10/23 |
|  | Prevention and Treatment of Sudden Cardiac Arrest | Rescinds: 6.414 | Issued: 05/03/21 |

## Table 10

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 6.415 | Issued Date: 07/10/23 |
|  | Student Suicide Prevention | Rescinds: 6.415 | Issued: 05/03/21 |

## Table 11

| Legal References | Cross References |
| --- | --- |
| 1. TCA 49-6-1901, et seq. | News Releases, News Conferences and Interview 1.503 |
| 2. TCA 37-1-403 | Crisis Management 3.203 |
|  | Student Discrimination, Harassment, Bullying, Cyber- |
|  | bullying and Intimidation 6.304 Student Welfare 6.400 |
|  | Promoting Student Wellness 6.411 |

## Table 12

| Hickman County | School System |
| --- | --- |
| Student Suicide Prevention | 6.415AP |

## Table 13

| Hickman County | School System |
| --- | --- |
| Student Suicide Prevention | 6.415AP |

## Table 14

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Special Education Students | Descriptor Code: 6.500 | Issued Date: 07/10/23 |
|  |  | Rescinds: 6.500 | Issued: 05/03/21 |

## Table 15

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 6.501 | Issued Date: 07/10/23 |
|  | Married and/or Pregnant Students | Rescinds: 6.501 | Issued: 05/03/21 |

## Table 16

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 6.502 | Issued Date: 07/10/23 |
|  | Foreign Exchange Students | Rescinds: 6.502 | Issued: 05/03/21 |

## Table 17

| 1 2 3 | Each school shall name a faculty member as a student representative to serve as a liaison between the school and exchange program agency and as an adviser to exchange students. Contact person in Hickman County will be a counselor at the high school where the student will be enrolled. |
| --- | --- |
| 4 5 6 | The sponsoring individual/organization shall provide evidence to the school that the student will receive adequate financial support for the duration of his/her stay. Schools shall not hold fund-raising events to pay expenses incurred by exchange students. |
| 7 8 9 10 | Privately sponsored exchange students on an F-1 visa may be enrolled if an adult resident of the district has temporary guardianship and the student lives in the home of that guardian. Exchange students on an F-1 visa are required to pay tuition at the established district rate. F-1 visa student admission is limited to secondary schools and attendance may not exceed twelve (12) months.² |
| 11 12 13 14 | The sponsoring organization shall abide by all regulations of the Council on Standards for International Educational Travel, The State of Tennessee Department of Education, and the Hickman County Board of Education. Failure to do so could result in the refusal to continue education program for the exchange student in Hickman County. |
| 15 16 | The exchange student should be placed in the home of a host family which includes one or more students attending the particular high school or a family which has close contact with the school. |
| 17 18 | No exchange student will be issued a diploma from Hickman County Schools. However, each student will be allowed to participate in senior class activities for social interaction. |
| 19 20 | The area or state representative of the sponsoring organization will contact the high school counselor at least once a month for updates on the student. |

## Table 18

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Homeless Students | Descriptor Code: 6.503 | Issued Date: 07/10/23 |
|  |  | Rescinds: 6.503 | Issued: 05/03/21 |

## Table 19

| 1 | parent/guardian or unaccompanied youth. 6 The written explanation shall include a statement regarding |
| --- | --- |
| 2 | the right to appeal the placement decision. 6 If the placement decision in appealed, the district shall refer |
| 3 | the parent/guardian or unaccompanied student to the homeless coordinator, who shall carry out the |
| 4 | dispute resolution process as expeditiously as possible and in accordance with the law 8 Upon notice of |
| 5 | an appeal, the director of schools shall immediately enroll the student in the school in which enrollment |
| 6 | was sought pending a final resolution of the dispute, including all available appeals. 8 |
| 7 | RECORDS |
| 8 9 10 | Records ordinarily kept by the school shall be maintained for all homeless students. Information regarding a homeless student's living situation shall be treated as a student education record, and shall not be considered directory information.⁹ |
| 11 | SERVICES 10 |
| 12 13 14 15 | The director of schools shall ensure that each homeless student is provided services comparable to those offered to other students within the district, including transportation, special education services, programs in career and technical education (CTE), programs for gifted and talented students, and school nutrition. |
| 16 17 | The director of schools shall designate a district homeless coordinator who shall ensure this policy is implemented throughout the district. The homeless coordinator shall ensure: |
| 18 19 | 1. Homeless students are quickly identified and have access to education and support services, to include Head Start and district pre-k programs; |
| 20 21 | 2. Coordination with local social service agencies and other entities providing services to homeless students; |
| 22 23 | 3. Coordinate transportation, transfer of records, and other interdistrict activities with other school districts; |
| 24 | 4. Coordinate transportation to the school or origin or choice for homeless students; |
| 25 26 | 5. Refer homeless students and their families to health care services, dental services, mental health and substance abuse services, and housing services; |
| 27 28 | 6. Assist homeless students in obtaining immunizations, medical or immunization records, and any additional assistance that may be needed; |
| 29 30 31 | 7. Public notice of the educational rights of homeless students is disseminated in places frequented by parents/guardians of homeless students, including schools, shelters, public libraries, and soup kitchens; and |
| 32 | 8. Unaccompanied youth are enrolled and informed of their status and independent students. |
| 33 34 35 36 | The director of schools shall develop procedures to ensure that homeless students are recognized administratively and that the appropriate and available services are provided for these students. The director shall ensure professional development is provided to school personnel providing services to homeless students. |