Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
Migrant Students
6.504
07/10/23
Rescinds:
Issued:
6.504
05/03/21
1
The Board directs the administration to identify migratory students in the district, as required by law,
2
and to develop written administrative procedures for ensuring that migrant students receive services for
3
which they are eligible. In developing and implementing a program to address the needs of migratory
4
students the district will:¹
5
1. Identify migratory students and assess the educational and related health and social needs of each
6
student.
7
8
2. Provide a full range of services to migrant students including applicable Title I programs, special
9
education, gifted education, vocational education, language programs, counseling programs,
10
elective classes, fine arts classes, etc.
11
12
3. Provide migratory children with the opportunity to meet the same statewide assessment standards
13
that all students are expected to meet.
14
15
4. To the extent feasible, provide advocacy and outreach programs to migratory students and their
16
families and professional development for district staff.
17
18
5. Provide parents an opportunity for meaningful participation in the program.
19
If a migrant student is identified by the district, the director of schools or designee will notify the
20
Tennessee Department of Education and request assistance if needed.
Legal References
Cross References
1. 20 USCA §§ 6318, 6391, 6399
School Admissions 6.203
Homeless Students 6.503
Version Date: July 17, 2023
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.505
07/10/23
Students in Foster Care
Rescinds:
Issued:
6.505
05/03/21
1
The Hickman County School System shall provide all students in foster care, to include those awaiting
2
foster care placement, with a free and appropriate public education.
3
ENROLLMENT
4
Students in foster care, to include those awaiting foster care placement, shall be immediately enrolled,
5
even if the student is unable to produce records normally required for enrollment (i.e. academic records,
6
immunization records, health records, proof of residency), or missed the district's application or
7
enrollment deadlines.¹
8
PLACEMENT
9
The district and the child welfare agency shall determine whether placement in a particular school is in
10
a student's best interest. Other parties, including the student, foster parents, and biological parents (if
11
appropriate), shall be consulted. If the child has an IEP or a Section 504 plan, then the relevant school
12
staff members shall participate in the best interest decision process. This determination shall be made as
13
quickly as possible to prevent educational disruption.
14
Placement shall be determined based on the student's best interest. At all times, a strong presumption
15
that keeping the student in the school of origin is in the student's best interest shall be maintained 2 For
16
the purposes of this policy, school of origin shall mean the school in which the student was enrolled,
17
including a preschool/pre-k program, at the time of placement in foster care or at the time of a placement
18
change if the student is already placed in foster care.³
19
When determining placement, student-centered factors including, but not limited to, the following shall
20
be considered:
21
1. Preferences of the student;
22
2. Preferences of the student's parent(s) or education decision maker(s);
23
3. The student's attachment to the school, including meaningful relationships with staff and peers;
24
4. Placement of the student's siblings;
25
5. Influence of the school climate on the student, including safety;
26
6. The availability and quality of the services in the school to meet the student's educational needs;
27
7. History of school transfers and how they have impacted the student;
28
8. How the length of the commute would impact the student;
29
9. Whether the student is receiving special education and related services, and if so, the availability
30
of those required services in a school other than the school of origin; and
31
10. Whether the student is an EL and is receiving language services, and, if so, the availability of
32
those required services in a school other than the school of origin.
Version Date: July 17, 2023
Students in Foster Care
6.505
1
Transportation costs should not be considered when determining a student's best interest.
2
If it is not in the student's best interest to attend the school of origin, the director or his/her designee shall
3
provide a written explanation of the reasons for the determination. The written explanation shall include
4
a statement regarding the right to appeal the placement decision. If the placement decision is appealed,
5
the district shall refer the student to the district coordinator for children in foster care, who shall carry
6
out the dispute resolution process as expeditiously as possible and in accordance with the law. 2 Until the
7
dispute is resolved, to the extent feasible, the student shall remain in his/her school of origin.²
8
TRANSPORTATION3,4
9
The district shall collaborate with the local child welfare agency to develop and implement clear and
10
written procedures governing how transportation to a student's school or origin shall be provided,
11
arranged, and funded. This transportation will be provided for the duration of the student's time in
12
foster care.
13
The director of schools shall develop administrative procedures to provide for transportation of
14
students in foster care. 5 These procedures must ensure that:
15
1. Students in foster care needing transportation to their schools of origin will promptly receive
16
that transportation in a cost-effective manner and in accordance with federal law; and
17
2. If there are additional costs incurred in providing transportation to the school of origin, the
18
district will provide such transportation if:
19
a. the local child welfare agency agrees to reimburse the district for the cost of such
20
transportation;
21
b. the district agrees to pay for the cost; or
22
c. the district and local child welfare agency agree to share the cost. 4
23
The district will ensure that a student in foster care, to include a student awaiting foster care placement,
24
remains in his/her school of origin while any disputes regarding transportation costs are being
25
resolved.
Legal References
Cross References
Page 2 of 3
Students in Foster Care
6.505
1. Elementary and Secondary Education Act
Attendance 6.200
(ESEA), as amended by ESSA (Pub. L. 114-
School Admissions 6.203
95) § 1111(g)(1)(E)(ii)-(ii)
2. Elementary and Secondary Education Act
(ESEA), as amended by ESSA (Pub. L. 114-
95), § 1111 (g)(1)(E)(i)-(iv)
3. Elementary and Secondary Education Act
(ESEA), as amended by ESSA (Pub. L. 114-
95), § 1111 (g)(1)(E)
4. Elementary and Secondary Education Act
(ESEA), as amended by ESSA (Pub. L. 114-
95), § 1112 (c)(5); § 475(4)(A) of the Social
Security Act, 42 U.S.C. § 675(4)(A)
5. Elementary and Secondary Education Act
(ESEA), as amended by ESSA (Pub. L. 114-
95), § 1112 (c)(5)(B)(i)
Page 3 of 3
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.506
07/10/23
Students from Military Families
Rescinds:
Issued:
6.503
05/03/21
1
General
2
The Director of Schools shall develop the necessary administrative procedures to ensure that students
3
with parent(s)/guardian(s) in the armed services are identified and that appropriate and available
4
services are provided for these students. 1
5
RELOCATION OF MILITARY SERVICE MEMBER²
6
A student who does not currently reside within the school district shall be allowed to enroll if he/she is
7
a dependent child of a service member who is being relocated to Tennessee on military orders. To be
8
eligible for enrollment, the student will need to provide documentation that he/she will be a resident of
9
the school district on relocation.
10
Within fifteen (15) days of enrollment, the parent(s)/guardian(s) of the student shall provide proof of
11
residency within the school district.
12
ABSENCES
13
Principals shall provide students with a one (1) day excused absence prior to the deployment of and a
14
one (1) day excused absence upon the return of a parent/guardian serving active military service.
15
Principals shall also allow up to ten (10) excused cumulative absences per year for students to visit a
16
parent/guardian during a deployment cycle. The student shall provide documentation to the school as
17
proof of his/her parent's/guardian's deployment. Students shall be permitted to make up school work
18
missed during these absences.³
Legal References
Cross References
1.
State Board of Education Policy 2.103
Attendance 6.200
2.
TCA 49-6-3101
School Admissions 6.203
3.
TCA 49-6-3019
Attendance of Non-Resident Students 6.506
Version Date: July 17, 2023
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.600
07/07/25
Student Records
Rescinds:
Issued:
6.600
08/07/23
1
A cumulative record shall be kept for each student enrolled in school. The folder shall contain a health
2
record, attendance record, and scholarship record; shall be kept current; and shall accompany the student
3
through his/her school career.¹
4
The name used on the record of the student entering the school system must be the same as that shown
5
on the birth certificate, unless evidence is presented that such name has been legally changed. If the
6
parent does not have, or cannot obtain a birth certificate, then the name used on the records of such
7
student shall be as shown on documents which are acceptable as proof of date of birth.
8
The name used on the records of a student entering the system from another school must be the same as
9
that shown on records from the school previously attended unless evidence is presented that such name
10
has been legally changed as prescribed by law.
11
When a student transfers to another school within the school district or to a school outside of the school
12
district, copies of the student's records, including the student's disciplinary records, shall be sent to the
13
transfer school within five (5) business days of the date on which the student's records request was
14
received by the school.²
15
All records shall be remitted in accordance with the Family Education Rights and Privacy Act (FERPA).³
16
ACCESS TO STUDENT RECORDS
17
Student records shall be confidential. Authorized school officials shall have access to and permit access
18
to student education records for legitimate educational purposes.⁴ A "legitimate educational interest" is
19
the official's need to know information in order to:
20
1. Perform required administrative tasks;
21
2. Perform a supervisory or instructional task directly related to the student's education;
22
3. Perform a service or benefit for the student or the student's family such as health care, counseling,
23
student job placement, or student financial aid.
24
Authorized school officials may release information from or permit access to a student's education record
25
without the parent(s) or eligible student's* prior written consent in the following instances:
26
1. To comply with a judicial order or lawfully issued subpoena. The school system will make a
27
reasonable effort to notify the student's parent(s) or the eligible student before making a
28
disclosure;⁵
29
Version Date: July 11, 2025
Student Records
6.600
1
2. If the disclosure is an item of directory information;6
2
3
3. To comply with the requirements of child abuse reports to the extent known by the school
4
officials including the name, address, and age of the child; the name and address of the person
5
responsible for the care of the child, and the facts requiring the report;⁷
6
7
4. When certain federal and state officials need information in order to audit or enforce legal
8
conditions related to federally-supported education programs in the school system;⁸
9
10
5. When the school system has entered into a contract or written agreement for an organization to
11
conduct scientific research on the system's behalf to develop tests or improve instruction,
12
provided that the studies are conducted in a manner which will not permit the personal
13
identification of students and their parents by individuals other than representatives of the
14
organization and the information will be destroyed when no longer needed for the purpose for
15
which the study was conducted;⁹
16
17
6. To appropriate officials if the parent(s) claim the student as a dependent as defined by the
18
Internal Revenue Code; 10
19
20
7. To accrediting organizations to carry out their accrediting functions;¹¹
21
22
8. When a student seeks or intends to enroll in another school district or a post-secondary school.
23
Parent(s) of students or eligible students have a right to obtain copies of records transferred
24
under this provision; 12
25
26
9. To financial institutions or government agencies that provide or may provide financial aid to a
27
student in order to establish eligibility, to determine the amount of financial aid, to establish
28
conditions for the receipt of financial aid, and to enforce financial aid agreements; 13
29
30
10. To make the needed disclosure in a health or safety emergency when warranted by the serious-
31
ness of the threat to the student or other persons, when the information is necessary and needed
32
to meet the emergency, when time is an important and limiting factor, and when the persons to
33
whom the information is to be disclosed are qualified and in a position to deal with the
34
emergency;¹⁴
35
36
11. To the Attorney General or his designee for official purposes related to the investigation or
37
prosecution of an act of domestic or international terrorism. An educational agency that, in
38
good faith, produces education records in accordance with an order issued under this Act shall
39
not be liable to any person for that production;
40
41
12. To any agency caseworker or other representative of a state or local child welfare agency or
42
tribal organization authorized to access the student's educational records when such agencies or
43
organizations are legally responsible for the care and protection of the student; 16
44
Authorized school officials may release information from a student's education record if the student's
45
parent(s) or the eligible student gives written consent for the disclosure. The written consent must
46
include:¹⁷
Page 2 of 4
6.600
Student Records
1
1. A specification of the records to be released;
2
3
2. The reasons for the disclosure;
4
5
3. The person, organization, or class of persons or organizations to whom the disclosure is to be
6
made;
7
8
4. The signature of the parent(s) or eligible student;
9
10
5. The date of the consent and, if appropriate, a date when the consent is to be terminated. The
11
student's parent(s) or the eligible student* may obtain a copy of any records disclosed under
12
this provision.
13
The school system will maintain an accurate record of all requests to disclose information from or to
14
permit access to a student's education records. The system will maintain an accurate record of
15
information it discloses and access it permits. The system will maintain this record as long as it maintains
16
the student's education record. 18
17
The record will include at least: 18
18
1. The name of the person or agency that makes the request;
19
20
2. The interest the person or agency has in the information;
21.
22
3. The date the person or agency makes the request; and
23
24
4. Whether the request is granted and, if it is, the date access is permitted or the disclosure is
25
made.
26
* The student becomes an "eligible student" when he/she reaches age 18 or enrolls in a post-secondary
27
school, at which time all of the above rights become the student's right.
Legal References
Cross References
Page 3 of 4
Student Records
6.600
1.
20 USCA § 1232g
School District Records 1.407
2. TCA 49-6-3001(c)(1); Public Acts of 2025, Chapter
Promotion and Retention 4.603
No. 156
Testing Programs 4.700
3.
TCA 49-1-701
Attendance 6.200
4.
TCA 10-7-504(a)(4); 20 USCA § 1232g
Withdrawals 6.207
5.
20 USCA § 1232g(b)(2)(B)
Child Custody/Parental Access 6.209
6. 20 USCA § 1232g(b)(2); TCA 10-7-504(a)(4)(A)
Bus Safety and Conduct 6.308
7.
TCA 37-1-403
Corporal Punishment 6.314
8.
20 USCA § 1232g(b)(3)
Disciplinary Hearing Authority 6.317
9. 20 USCA § 1232g(b)(1)(F)
Admission of Suspended/Expelled Students 6.318
10. 20 USCA § 1232g(b)(1)(H)
AIDS 6.404
11. 20 USCA § 1232g(b)(1)(G)
12. TRR/MS 0520-01-03-.03(9)
13. 20 USCA § 1232g(b)(1)(D)
14. 20 USCA § 1232g(b)(1)(I)
15. 20 USCA § 1232g(i)
16. 20 USCA § 1232g
17. 34 CFR § 99.30
18. 34 CFR § 99.32(a)
Page 4 of 4
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.601
08/07/23
Student Records Annual Notification of
Rights
Rescinds:
Issued:
6.601
06/07/21
1
Within the first three weeks of each school year, the school system shall notify parent(s) of students and
2
eligible students* of each student's privacy rights.¹ For students enrolling after the above period, this
3
information shall be given to the student's parent(s) or the eligible student at the time of enrollment.²
4
The notice shall include the right of the student's parent(s) or the eligible student to:
5
1. Inspect and review the student's education records;
6
2. Seek correction of items in the record which are believed to be inaccurate, misleading or in
7
violation of the student's rights, including the right to a hearing upon request;
8
3. File a complaint with the appropriate state or federal officials when the school system violates
9
laws and regulations relative to student records;
10
4. Obtain a copy of this policy and a copy of the student's educational records;
11
5. Exercise control over other people's access to the records, except when prior written consent is
12
given, or under circumstances as provided by law or regulations, or where the school system has
13
designated certain information as "directory information." Parent(s) of students or eligible
14
students have two weeks after notification to advise the school system in writing of items they
15
designate not to be used as directory information. The records custodian shall mark the
16
appropriate student records for which directory information is to be limited, and this designation
17
shall remain in effect until it is modified by the written direction of the student's parent(s) or the
18
eligible student.
19
DIRECTORY INFORMATION
20
"Directory information" means information contained in an education record of a student which would
21
not generally be considered harmful or an invasion of privacy if disclosed. It includes, but is not limited
22
to the student's name, address, telephone number, e-mail address, photograph, date and place of birth,
23
dates of attendance, grade level, enrollment status, participation in officially recognized activities and
24
sports, weight and height of members of athletic teams, degrees, honors and awards received, and the
25
most recent educational agency or institution attended. 3
26
Student directory information for 11th and 12th graders shall be made available upon request to persons
27
or groups which make students aware of occupational and educational options, including official
28
recruiting representatives of the military forces of the State and the United States.⁴
29
*The student becomes an "eligible student" when he/she reaches age 18 or enrolls in a post-secondary
30
school, at which time all of the above rights become the student's rights.⁵
Version Date: August 15, 2023
Student Records Annual Notification of Rights
6.601
Legal References
1. 34 CFR §§ 99.4, 99.7
2.
34 CFR § 99.7
3.
34 CFR § 99.3
4.
TCA 49-6-406; 10 USCA § 503(c)
5.
34 CFR §§ 99.3, 99.5; TCA 49-1-704
Page 2 of 2
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.6011
08/07/23
Rights and Responsibilities of
Rescinds:
Issued:
6.6011
02/06/23
Students of Legal Age
1
Every student eighteen (18) years of age or older shall be an eligible student as defined in Hickman
2
County Board of Education policy 6.601 and 6.6011. Such students, like all other students, shall
3
comply with the rules established, pursue the prescribed course of study, and submit to the authority of
4
teachers and other in a position of authority.
5
FIELD TRIPS/ATHLETIC PROGRAMS
6
Approved forms for participation shall be required of all students. The form should indicate that the
7
signature is that of the parent or guardian or the eligible student. Sponsors and/or coaches shall be
8
required to confirm the ages of those students signing their own forms.
9
ATTENDANCE
10
Notes submitted for attendance-related reasons, normally signed by parents/guardians, may be signed
11
by eligible students.
12
DISCIPLINE PROCEDURES
13
Discipline procedures and proceedings shall conform to the requirements established in board policies
14
for student discipline. Notification of discipline infractions shall continue to be communicated with
15
parents and/or guardians. Eligible students, however, are permitted to represent themselves upon
16
reinstatement to school following a suspension. If a student wants to represent himself or herself
17
without parental involvement, he or she shall sign a statement to that effect.
18
WITHDRAWAL FROM SCHOOL
19
Eligible students may withdraw from school without parent/guardian approval. Efforts shall be made to
20
contact parents/guardians and the students for a conference and explanation of the consequences that
21
may result from dropping out of school. Assistance shall be provided for educational opportunities that
22
are available to the student.
23
REPORT CARDS
24
Progress reports, reports cards, and other documents communicating student progress will be made
25
available to parents.
26
RESIDENCE REQUIREMENTS
Version Date: August 15, 2023
Rights and Responsibilities of Students of Legal Age
6.6011
1
The regulations pertaining to residence requirements shall pertain to eligible students.
2
FINANCIAL RESPONSIBILITY
3
Eligible students can be held financially responsible for damage to school property.
Cross References
Attendance 6.200
Student Records Annual Notification of Rights 6.601 Field
Trips, Excursions, Competitions 4.302 Interscholastic
Athletics 4.301
Athletic Regulations 4.3011
Textbooks 4.401
Reporting Student Progress 4.601
Interrogations and Searches 6.303
Discipline Procedures 6.313
Page 2 of 2
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
6.602
08/07/23
Student Records Inspection & Correction
Procedure
Rescinds:
Issued:
6.602
06/07/21
1
INSPECTION PROCEDURE
2
Parent(s) of students and eligible students* may inspect and review the student's education records upon written
3
request.¹
4
Parent(s) or eligible students shall submit to the records custodian a request which identifies as precisely as
5
possible the record(s) to inspect, and this inspection must be completed within 45 days from the receipt of the
6
request.
7
The right to inspect and review educational records includes the right to a response from school officials
8
concerning requests for explanation and interpretation of the data. School officials shall presume that the parent
9
has the authority to inspect and reviewrecords relating to his/her child unless the school sys - tem has been advised
10
that the parent does not have the authority under applicable state law governing guardianship, separation, and
11
divorce.²
12
When a record contains information about students other than the parent's child or the eligible student, the
13
parent(s) or eligible student may not inspect and review that information.²
14
FEES FOR COPIES
15
A reasonable fee for copies provided to parent(s) or eligible students all be determined by the director of schools.
16
If the fee represents an unusual hardship, it may be waived in part or entirely by the records custodian. 3
17
CORRECTION PROCEDURES
18
Parent(s) of students or eligible students may seek to change any part of the student's record they believe to be
19
incorrect.⁴ The director of schools shall develop an acceptable procedure to establish an orderly process to review
20
and potentially correct an education record.
21
*The student becomes an "eligible student" when he/she reaches age 18 or enrolls in a post-secondary school, at
22
which time all of the above rights become the student's rights.
Legal References
1.
34 CFR §§ 99.3, 99.10; TCA 49-1-704
2.
34 CFR § 99.4
3.
34 CFR § 99.11
4.
34 CFR §§ 99.20, 99.21, 99.22
Version Date: August 15, 2023
Hickman County School System
Inspection and Correction
6.602AP
Procedures
Parents or eligible students may inspect and review the student's education records upon written
request.
Procedure to inspect records:
Submit an inspection request to the records custodian and identify as precisely as
possible the records to inspect. When the student reaches age 18 or enrolls in
postsecondary school, rights become the student's rights.
Inspection of the records must be complete within 45 days from the receipt of the
transcript request.
Parents have the authority to inspect and review records unless that parent does not have
the authority under applicable state law governing guardianship, separation, and divorce.
Correction procedures:
Parents of students or eligible students may seek to change any part of the student's record they
believe to be incorrect. If there is a name change, change of address, change of contact
information the parent should fill out a new enrollment form at the school the child attends. If the
child has a name change the same process should be followed along with proof from the birth
certificate of new name.
124
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.6031
08/07/23
Directory Information Procedure
Rescinds:
Issued:
6.6031
06/07/21
1
Statistical information not identified with a particular student may be released to any person, agency, or
2
the public. 1
3
"Directory Information" relating to a student includes the following: name, address, telephone listing,
4
date and place of birth, major field of study, participation in officially recognized activities and sports,
5
weight and height of members of athletic teams, dates of attendance, degrees and awards received and
6
the most recent or previous educational agency or institution attended by the student. 2
7
Within the first three weeks of each school year, the school district will notify parents and eligible
8
students* of the items it proposes to designate as "directory information." For students enrolling after
9
this notice is published, a list of the directory items will be given to the student's parent(s) or eligible
10
student at the time and place of enrollment. 3
11
After the parent(s) or eligible students have been notified, they will have two weeks to advise the school
12
system in writing (a letter to the director of schools' office) of any or all of the items they refuse to permit
13
the school system to designate as directory information about that student. At the end of the two-week
14
period, each student's records will be appropriately marked by the records custodian to indicate the items
15
the school system will designate as directory information about that student. This designation will
16
remain in effect until it is modified by the written direction of the student's parent(s) or the eligible
17
student.³
18
Student directory information for 11th and 12th graders shall be made available upon request to persons
19
or groups which make students aware of occupational and educational options, including official
20
recruiting representatives of the military forces of the State and the United States. 4
21
The student becomes an "eligible student" when he/she reaches age 18 or enrolls in a post-secondary
22
school, at which time all of the above rights become the student's rights.
Legal References
1.
TCA 10-7-504(b)
2.
20 USCA 1232g(a)(5)(A)
3.
20 USCA 1232g(a)(5)(B)
4.
TCA 49-6-406
Version Date: August 15, 2023
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
6.604
08/07/23
Media Access to Students
Rescinds:
Issued:
6.604
06/07/21
1
School administrators shall be authorized to grant permission and set parameters for media access to
2
students in their respective schools. Media representatives shall be required to report to the
3
administration for prior approval before accessing students involved in instructional programs and
4
activities not attended by the general public. The media may interview and photograph students involved
5
in instructional programs and school activities including athletic events. Such media access shall not be
6
unduly disruptive and shall comply with Board policies.
7
Each year parents/guardians will be given the option to withhold permission for public news media
8
interviews or photographs of their child at school.
9
Specific parental/guardian permission must be obtained if the story or photograph covers topics of a
10
sensitive nature.
11
If any student is to be filmed or videotaped and will be identified or a primary subject of the filming or
12
videotaping, prior written consent/release/waiver will be obtained from the student's parent/guardian.
13
District employees may release student information to the media only in accordance with applicable
14
provisions of the education records law and Board policies governing directory information and
15
personally identifiable information.
16
Parents will be advised of the Board's media access to students policy at the time of the student's
17
registration and each fall in the student/parent handbook.
Legal References
Cross References
1.
20 USCA § 1232g; TRR/MS 0520-01-03-.03(1)
News Releases, News Conferences, and Interviews 1.503
Version Date: August 15, 2023
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
Student Publications
6.704
08/07/23
Rescinds:
Issued:
6.704
06/07/21
1
STUDENT RIGHTS
2
The student shall be allowed to responsibly express himself/herself and to disseminate his/her views in
3
writing.¹
4
Any student may submit articles and editorials for school-sponsored publications. The procedure for
5
submission of materials shall be published and distributed to all students.
6
STANDARDS
7
School-sponsored publications shall adhere to commonly accepted community standards, and no printed
8
material may be distributed which:
9
1. Is obscene³
10
2. Is libelous
11
3. May create a material and substantial disruption of the normal school activity or appropriate
12
discipline in the school.
13
CONTROL AND SUPERVISION
14
Student publications shall be underthe control of the principal. Each school shall have a faculty sponsor
15
who reviews all publications proposed to be distributed in the school by a student or school group. 2
16
DISTRIBUTION
17
School authorities shall regulate the time, manner, place and duration for the distribution of publications
18
on school grounds.
19
As it pertains to the school, distribution shall be defined as any manner of disseminating written or
20
printed materials equally, systematically or merely at random to several or many persons on school
21
grounds.
22
APPEALS
23
If a request for distributing any portion of a student publication is denied by the faculty sponsor, the
24
decision may be appealed to the principal, then to the director of schools, and ultimately to the Board.
Version Date: August 15, 2023
Student Publications
6.704
Legal References
Cross References
1. U.S. Constitution, Amendment 1
Use of Copyrighted Materials 4.404
2. Tinker v. Des Moines Independent Community
Use of the Internet 4.406
District, 393 U.S. 503 (1969)
Web Pages 4.407
3. Shamley V. Northwest Ind. School District, 462
Controversial Issues 4.800
F. 2d 960, 970-71, 5th Cir., 1972
Page 2 of 2
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
6.709
08/07/23
Student Fees and Fines
Rescinds:
Issued:
6.709
06/07/21
1
School fees are defined as follows:
2
1. Fees for activities that occur during regular school hours, including field trips;
3
2. Fees for activities and supplies required to participate in all courses offered for credit or grades;
4
3. Equipment and supplies required to participate in interscholastic athletics and marching band, if
5
taken for credit;
6
4. Fees or tuition for courses taken for credit or grade during summer school;
7
5. Fees required for graduation ceremonies;
8
6. Fees for a copy of the student's records; and
9
7. Refundable deposits for locks or other security devices required for protection of school
10
property when used in conjunction with courses taken for credit or a grade.
11
School fees are not:¹
12
1. Fines for overdue library books;
13
2. Fines for the abuse of school parking privileges and other school rules developed for the safe
14
and efficient operation of the school;
15
3. Charges for lost, damaged, or destroyed textbooks, library books, workbooks, or other school
16
property;
17
4. Charges for debts owed the school;
18
5. Refundable deposits for locks or other security devices required for protection of school
19
property when used in not-for-credit extracurricular activities;
20
6. Costs to participate in not-for-credit extracurricular activities, including athletics; and
21
7. Tuition for non-resident students.
22
No fee will be charged any student as a condition to attending school, 2 but students shall be responsible
23
for normal school supplies, such as pencils and paper.
24
School fees shall be waived for students who receive free or reduced-price school lunches. The
25
application for determining eligibility for free or reduced-price lunches or a form supplied by the State
26
Department of Education shall be used to verify student eligibility for fee waivers.
27
At the beginning of the school year, each principal shall be responsible for providing to all students
28
and their parents or guardians written notice of the required student fees and the process for fee waiver
29
for students who receive free or reduced-price lunches. The parent or guardian of an eligible student
30
must sign the appropriate application for free or reduced-price lunches and the waiver of school fees,
31
but may pay for all or a portion of the school fees.
32
Written notice of approval or denial of request for fee waivers shall be provided to all parents or
33
guardians. Any denial shall contain specific grounds for denial and an opportunity for the parent or
34
guardian to meet with appropriate school personnel.
Version Date: August 15, 2023
Student Fees and Fines
6.709
1
Persons collecting fees shall be provided a list containing only the names of those students eligible for
2
waivers and for whom they are responsible for collecting fees. Any records related to this program
3
which identify particular students shall be maintained in strictest confidence.
4
Prior to the beginning of school each year, the Board, upon the recommendation of the principals and
5
superintendent, shall approve all student fees for the upcoming school year. Additional fees may be
6
approved during the year as needed. The superintendent shall be responsible for maintaining copies of
7
all correspondence relating to this program.
8
No employee may charge a student for any service rendered on the school premises. Tutoring one's
9
own student for pay is prohibited.
10
FINES³
11
Students who destroy, damage, or lose school property, including but not limited to buildings, school
12
buses, books, equipment, and records, will be responsible for the actual cost of replacing or repairing
13
such materials or equipment.
14
The grades, grade cards, diploma or transcript of a student who is responsible for vandalism or theft or
15
who has otherwise incurred a debt to a school may be held until the student or the student's
16
parent/guardian has paid for the damages. When the student and parent are unable to pay the debt, the
17
district shall provide a program of voluntary work for the minor. Upon completion of the work, the
18
student's grades, diploma, and/or transcripts shall be released. Such sanctions shall not be imposed if
19
the student is not at fault.
20
Failure to remit the cost of replacing or repairing such materials or to make satisfactory arrangements
21
with the administration for payment may result in suspension of the student. If payment is not
22
remitted, the matter will be referred to the Board for final disposition.
23
Textbooks are available free to students as a loan. Parent(s) will accept full responsibility for the
24
proper care, preservation, return, or replacement of textbooks issued to the student(s). The condition
25
of each book and a book number shall be recorded by the teacher issuing it.
26
The life of the book is considered to be six (6) years. Charges for lost books will be the remaining life
27
of the book. Damage fines will be based on the wear beyond that normally expected for one year. For
28
one year's wear there will be no charge.
29
Fines may be assessed for overdue, damaged, or lost library books. In no event will the fine exceed the
30
current cost of replacing the book.
Legal References
Cross References
Page 2 of 3
Student Fees and Fines
6.709
1. TCA 49-2-114; TRR/MS 0520-01-02-16
Revenues 2.400
2. TCA 49-6-3001(a); TCA 49-2-110(c)
Textbooks 4.401
3. TCA 37-10-101, 102
Care of School Property 6.311
4. TRR/MS 0520-01-02-16
Page 3 of 3

## Table 1

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Migrant Students | Descriptor Code: 6.504 | Issued Date: 07/10/23 |
|  |  | Rescinds: 6.504 | Issued: 05/03/21 |

## Table 2

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 6.505 | Issued Date: 07/10/23 |
|  | Students in Foster Care | Rescinds: 6.505 | Issued: 05/03/21 |

## Table 3

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Students from Families | Descriptor Code: 6.506 | Issued Date: 07/10/23 |
|  | Military | Rescinds: 6.503 | Issued: 05/03/21 |

## Table 4

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Student Records | Descriptor Code: 6.600 | Issued Date: 07/07/25 |
|  |  | Rescinds: 6.600 | Issued: 08/07/23 |

## Table 5

| 1 2 | 2. If the disclosure is an item of directory information;6 |
| --- | --- |
| 3 4 5 6 | 3. To comply with the requirements of child abuse reports to the extent known by the school officials including the name, address, and age of the child; the name and address of the person responsible for the care of the child, and the facts requiring the report;⁷ |
| 7 8 9 | 4. When certain federal and state officials need information in order to audit or enforce legal conditions related to federally-supported education programs in the school system;⁸ |
| 10 11 12 13 14 15 | 5. When the school system has entered into a contract or written agreement for an organization to conduct scientific research on the system's behalf to develop tests or improve instruction, provided that the studies are conducted in a manner which will not permit the personal identification of students and their parents by individuals other than representatives of the organization and the information will be destroyed when no longer needed for the purpose for which the study was conducted;⁹ |
| 16 |  |
| 17 18 19 | 6. To appropriate officials if the parent(s) claim the student as a dependent as defined by the Internal Revenue Code; 10 |
| 20 21 | 7. To accrediting organizations to carry out their accrediting functions;¹¹ |
| 22 23 24 25 | 8. When a student seeks or intends to enroll in another school district or a post-secondary school. Parent(s) of students or eligible students have a right to obtain copies of records transferred under this provision; 12 |
| 26 27 28 29 | 9. To financial institutions or government agencies that provide or may provide financial aid to a student in order to establish eligibility, to determine the amount of financial aid, to establish conditions for the receipt of financial aid, and to enforce financial aid agreements; 13 |
| 30 31 32 33 34 35 | 10. To make the needed disclosure in a health or safety emergency when warranted by the serious- ness of the threat to the student or other persons, when the information is necessary and needed to meet the emergency, when time is an important and limiting factor, and when the persons to whom the information is to be disclosed are qualified and in a position to deal with the emergency;¹⁴ |
| 36 37 38 39 40 | 11. To the Attorney General or his designee for official purposes related to the investigation or prosecution of an act of domestic or international terrorism. An educational agency that, in good faith, produces education records in accordance with an order issued under this Act shall not be liable to any person for that production; |
| 41 42 43 | 12. To any agency caseworker or other representative of a state or local child welfare agency or tribal organization authorized to access the student's educational records when such agencies or organizations are legally responsible for the care and protection of the student; 16 |
| 44 45 46 | Authorized school officials may release information from a student's education record if the student's parent(s) or the eligible student gives written consent for the disclosure. The written consent must include:¹⁷ |

## Table 6

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Student Records Annual Notification of | Descriptor Code: 6.601 | Issued Date: 08/07/23 |
|  | Rights | Rescinds: 6.601 | Issued: 06/07/21 |

## Table 7

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 6.6011 | Issued Date: 08/07/23 |
|  | Rights and Responsibilities of Students of Legal Age | Rescinds: 6.6011 | Issued: 02/06/23 |

## Table 8

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Student Records Inspection & Correction | Descriptor Code: 6.602 | Issued Date: 08/07/23 |
|  | Procedure | Rescinds: 6.602 | Issued: 06/07/21 |

## Table 9

| Hickman County | School System |
| --- | --- |
| Inspection and Correction Procedures | 6.602AP |

## Table 10

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 6.6031 | Issued Date: 08/07/23 |
|  | Directory Information Procedure | Rescinds: 6.6031 | Issued: 06/07/21 |

## Table 11

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Media Access to Students | Descriptor Code: 6.604 | Issued Date: 08/07/23 |
|  |  | Rescinds: 6.604 | Issued: 06/07/21 |

## Table 12

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Student Publications | Descriptor Code: 6.704 | Issued Date: 08/07/23 |
|  |  | Rescinds: 6.704 | Issued: 06/07/21 |

## Table 13

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Student Fees and Fines | Descriptor Code: 6.709 | Issued Date: 08/07/23 |
|  |  | Rescinds: 6.709 | Issued: 06/07/21 |

## Table 14

| 1 2 3 | Persons collecting fees shall be provided a list containing only the names of those students eligible for waivers and for whom they are responsible for collecting fees. Any records related to this program which identify particular students shall be maintained in strictest confidence. |
| --- | --- |
| 4 | Prior to the beginning of school each year, the Board, upon the recommendation of the principals and |
| 5 | superintendent, shall approve all student fees for the upcoming school year. Additional fees may be |
| 6 | approved during the year as needed. The superintendent shall be responsible for maintaining copies of |
| 7 | all correspondence relating to this program. |
| 8 9 | No employee may charge a student for any service rendered on the school premises. Tutoring one's own student for pay is prohibited. |
| 10 | FINES³ |
| 11 12 13 | Students who destroy, damage, or lose school property, including but not limited to buildings, school buses, books, equipment, and records, will be responsible for the actual cost of replacing or repairing such materials or equipment. |
| 14 15 16 17 18 19 | The grades, grade cards, diploma or transcript of a student who is responsible for vandalism or theft or who has otherwise incurred a debt to a school may be held until the student or the student's parent/guardian has paid for the damages. When the student and parent are unable to pay the debt, the district shall provide a program of voluntary work for the minor. Upon completion of the work, the student's grades, diploma, and/or transcripts shall be released. Such sanctions shall not be imposed if the student is not at fault. |
| 20 21 22 | Failure to remit the cost of replacing or repairing such materials or to make satisfactory arrangements with the administration for payment may result in suspension of the student. If payment is not remitted, the matter will be referred to the Board for final disposition. |
| 23 24 25 | Textbooks are available free to students as a loan. Parent(s) will accept full responsibility for the proper care, preservation, return, or replacement of textbooks issued to the student(s). The condition of each book and a book number shall be recorded by the teacher issuing it. |
| 26 27 28 | The life of the book is considered to be six (6) years. Charges for lost books will be the remaining life of the book. Damage fines will be based on the wear beyond that normally expected for one year. For one year's wear there will be no charge. |
| 29 30 | Fines may be assessed for overdue, damaged, or lost library books. In no event will the fine exceed the current cost of replacing the book. |