REGULAR BOARD MEETING
Monday, July 11, 2022 7:00 PM
Room 203 Central Office
I. Call To Order
II. Moment of Silence
III. Pledge of Allegiance
IV. Approval of June 6, 2022 Regular Board Meeting Minutes
V. Approval of Agenda
VI. Special Recognition
A. Employee of the Month
VII. Communications to the Board
A. Director's Report
B. Financial Report
C. ESSER Updates
D. School Safety Measures
E. Transportation Bus Routes
F. 2021-2022 State Assessment Results
VIII. Items Requiring Board Action
A. Budget Amendments
B. Close Out Budget Amendments
C. 2022-2023 Consolidated Application
D. Recommendation for Tenure
E. 2022-2023 Student Discipline Hearing Authority
F. 2022-2023 School Fees
G. 2022-2023 Nutrition Program Prices
H. Federal Programs Cashflow Request
I. 2022-2023 BEP Teacher Scale
J. Revised Board Policies 1.102, 3.202, 4.101, 4.212, 4.402, 4.403, 4.406, 4.600, 5.119,
5.200, 5.201, 5.701, 5.201, 6.200, 6.318, 6.409, 1.104, 1.105, 1.204 (1st Reading)
K. Board Policy Review 4.500--4.608
L. Declaration of Surplus
M. ESSER Grant Contracts
IX. Announcements
X. Adjourn
Monday, June 6, 2022
REGULAR BOARD MEETING MINUTES
The Hickman County Board of Education met in regular session on Monday, June 6, 2022, at
7:00 p.m. in Room 203 of the Central Office building. School board members in attendance at
the meeting were Chair Amy Bryant, Ron Gammons, Steve Gianakos, Tim Hobbs, and Jim
Hudgins. Jane Herron attended the meeting remotely. Vance Willis was absent from the
meeting.
Chair Amy Bryant asked the group to observe a moment of silence.
Ron Gammons led the group in the Pledge of Allegiance.
Steve Gianakos made a motion to approve the minutes from the meeting held on May 2, 2022.
Tim Hobbs seconded the motion.
Monday, May 2, 2022
REGULAR BOARD MEETING MINUTES
The Hickman County Board of Education met in regular session on Monday, May 2, 2022, at
7:00 p.m. in Room 203 of the Central Office building. School board members in attendance at
the meeting were Chair Amy Bryant, Ron Gammons, Steve Gianakos, Jane Herron, Tim Hobbs,
Jim Hudgins, and Vance Willis.
Chair Amy Bryant asked the group to observe a moment of silence.
Chair Amy Bryant led the group in the Pledge of Allegiance.
Tim Hobbs made a motion to approve the minutes from the board meeting held on Monday,
April 4, 2022. Steve Gianakos seconded the motion. On a voice vote, the motion was approved
7-0.
Ron Gammons made a motion to approve the agenda for the May 2, 2022, board meeting.
Jane Herron seconded the motion.
The Hickman County Board of Education will meet in regular session on Monday, May 2, 2022, at 7:00 p.m. in the
library of Hickman County High School. A work session will be held at 6:00 p.m. in the library of Hickman County
High School
I.
Call to Order
II.
Moment of Silence
III.
Pledge of Allegiance
IV.
Approval of April 4, 2022 Regular Board Meeting Minutes
V.
Approval of Agenda
VI.
Special Recognition
A.
Employee of the Month--Jane Herron
B.
CES Teacher of the Year--Jim Hudgins
C.
EHES Teacher of the Year--Vance Willis
D.
CIS Teacher of the Year--Jane Herron
E.
EHIS Teacher of the Year--Ron Gammons
F.
EHMS Teacher of the Year--Steve Gianakos
G.
HCMS Teacher of the Year--Tim Hobbs
H.
EHHS Teacher of the Year--Amy Bryant
I.
HCHS Teacher of the Year--Jim Hudgins
J.
Hickman County Grades PK-4 Teacher of the Year--Vance Willis
K.
Hickman County Grades 5-8 Teacher of the Year--Jane Herron
L.
Hickman County Grades 9-12 Teacher of the Year--Ron Gammons
M.
District Championship Recognition--Amy Bryant
VII.
Communications to the Board
A.
Director's Report--Director of Schools
B.
Financial Report--Business Officer
C.
ESSER Updates--ESSER Manager
D.
Administrative Reports--Director of Schools
E.
SCOPE Conference--SCOPE Attendees
F.
OPEB Quarterly Report--Director of Schools
G.
Director of Schools Evaluation--Board Chair
H.
Board of Education Self-Evaluation--Board Chair
VIII.
Items Requiring Board Action
A.
Trip Requests
1. HCHS Basketball Camp-Principal
2. EHHS International Bridge Building Competition-Sponsor and Students
3.
EHHS FBLA National Conference-Sponsor and Students
4. EHHS Football Camp-Coach and Players
5. EHMS Boys Basketball Camp--Coach and Players
B.
ESSER Plan Revisions--Director of Schools
C.
Transportation Capital Purchase--Director of Transportation
D.
Budget Amendments--Business Officer
E.
Athletic Practice During the School Day--Deputy Superintendent
F.
EHHS Cafeteria HVAC Purchase--Maintenance Director
G.
Chromebook Bid--Business Officer
H.
Student Chromebook Management Bid--Business Officer
I.
Chromebook Charging Cart Bid--Business Officer
J.
School Security Camera Systems Bid-Business Officer
K.
Cognia Accreditation-Director of Schools
L.
2022-2023 141, 143 Budgets--Director of Schools
M.
Revised Board Policy 3.3001 - (1st Reading)-Director of Accountability
N.
Revised Board Policy 1.102 - (2nd Reading)-Director of Accountability
O.
Revised Board Policy 6.206 - (2nd Reading)--Director of Accountability
P.
Board Policy Review 4.100-4.212 --Director of Accountability
IX.
Announcements
X.
Adjourn
On a voice vote, the motion was approved 7-0.
Amber Warren was recognized as the Employee of the Month for the month of May.
The Building Level Teachers of the Year were recognized.
CES, Amber Kelley
EHES, Rachel Smith
CIS, Amy Johnston
EHIS, Jennifer Lange
EHMS, Darrell Hanes
HCMS, Lynette Harris
EHHS, Cynthia Morgan
HCHS, Becky Cude
The District Level Teachers of the Year were recognized.
Grades PreK-4, Amber Kelley
Grades 5-8, Darrell Hanes
Grades 9-12, Becky Cude
The athletic teams that won a district championship were recognized, including HCMS Girls
Golf, HCMS Boys Golf, HCMS Girls Soccer, HCMS Boys Soccer, HCMS Girls Cross Country,
and EHHS Girls basketball.
Ron Gammons made a motion to accept the Director's Report. Jim Hudgins seconded the
motion.
Memorandum
To:
Board Members
From:
Michelle Gilbert
Date:
April 22, 2022
RE:
May Director's Report
Leave of Absence
Professional
Sandie Luna
April 11-May 20, 2022 (FMLA)
Support Staff
Hiring
Professional
Support Staff
Brenda Lynch
EHMS Bookkeeper
Ashanti Reynolds
Food Service
Dina Binkley
Food Service
Resignation
Professional
Tommy Stanley
HCHS Business Teacher/Head Girls Basketball Coach
Charles Price
HCHS JROTC Instructor
Support Staff
Patti Edwards
Food Service
Retirement
Professional
Pam Mitchell Clark
EHHS/HCHS Art (end of 2021-2022 year)
Don Qualls
Career Technical Education Director (June 30, 2022)
Support Staff
Transfers
Professional
Support Staff
Appointment
Professional
Support Staff
Open Positions
2 Secondary Math Positions
2 Secondary English Positions
2 Secondary Science Positions
1 Spanish Position
1 Special Education Position
1 Speech Language Position
1 Behavior Support Position
Bus Drivers
* Denotes a relationship under board policy 1.108. Applicants are qualified for the positions.
On a voice vote, the motion was approved 7-0.
The financial report was not available, and it was stated both financial reports would be included
in the June meeting.
Jane Herron made a motion to accept the ESSER updates. Tim Hobbs seconded the motion.
On a voice vote, the motion was approved 7-0.
Ron Gammons made a motion to accept the administrative reports. Steve Gianakos seconded
the motion. On a voice vote, the motion was approved 7-0.
Attendees from the SCOPE Conference presented to the Board of Education and were
presented certificates.
Ron Gammons made a motion to accept the Quarterly OPEB report. Vance Willis seconded the
motion. On a voice vote, the motion was approved 7-0.
Ron Gammons made a motion to accept the Director of Schools evaluation report for the
2021-2022 school year. Vance Willis seconded the motion. On a voice vote, the motion was
approved 7-0.
Ron Gammons made a motion to accept the Board of Education self-evaluation report for the
2021-2022 school year. Tim Hobbs seconded the motion. On a voice vote, the motion was
approved 7-0.
Steve Gianakos made a motion to approve a trip request for the HCHS Girls Basketball Team to
attend overnight team camp. Jim Hudgins seconded the motion. On a voice vote, the motion
was approved 7-0.
Steve Gianakos made a motion to approve the overnight trip request for Braylee Clark to attend
the International Bridge Building Competition in Allentown, PA, to represent EHHS. Tim Hobbs
seconded the motion. On a voice vote, the motion was approved 7-0.
Vance Willis made a motion to approve the overnight trip request for EHHS FBLA to attend the
national conference in Chicago, IL, from June 28-July 2, 2022. Jim Hudgins seconded the
motion. On a voice vote, the motion was approved 7-0.
Ron Gammons made a motion to approve the EHHS overnight football camp to be held at
EHHS. Steve Gianakos seconded the motion. On a voice vote, the motion was approved 7-0.
Steve Gianakos made a motion to approve the EHMS Boys Basketball overnight trip request for
basketball camp at Freed-Hardeman University on June 2-June 13, 2022. Ron Gammons
seconded the motion. On a voice vote, the motion was approved 7-0.
Tim Hobbs made a motion to approve the revisions to the ESSER 1.0 plan to include revisions
for summer camp. Steve Gianakos seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Steve Gianakos made a motion to approve the capital purchase of a wheel balancer for the
Department of Transportation for $19, 393.82 as presented. Jim Hudgins seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Steve Gianakos made a motion to approve budget amendments 30-33 as presented. Jim
Hudgins seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Tim Hobbs made a motion to approve the practice of allowing athletic practice during the school
day for the 2022-2023 school year. Ron Gammons seconded the motion. On a voice vote, the
motion was approved 7-0.
Jim Hudgins made a motion to approve the EHHS HVAC purchase of $20,611.00 for the unit
and $6,700 for installation. Ron Gammons seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Steve Gianakos made a motion to approve the chromebook bid for System Liquidation at
$271.00 per unit. Jane Herron seconded the motion.
Ave
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Steve Gianakos made a motion to approve the student chromebook management software bid
at $16,128.82/year to Aristotle. Jim Hudgins seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Ron Gammons made a motion to approve the charging cart bid for chromebooks to Central
Tech at $699.00/cart. Jim Hudgins seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Amy Bryant made a motion to approve the purchase of security cameras and installation for
HCHS to Bluegrass for $10,700.00 and not to exceed $50,000.00 in total. Steve Gianakos
seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Ron Gammons made a motion to not pursue Cognia accreditation. Steve Gianakos seconded
the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Vance Willis made a motion to approve the 143 budget presented for the 2022-2023 school
year. Tim Hobbs seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Vance Willis made a motion to approve the 2022-2023 141 budget with the following revisions:
1) capital outlay list as presented with the removal of projects for a total of $1,466,600.00, 2)
additional $400,000.00 to insurance for 70/30 and a $100/month HSA school-funded deposit,
and 3) increase property tax revenue to an additional $0.08 or an option to help with the capital
outlay list from the county. Jim Hudgins seconded the motion.
Amy Bryant made a motion to amend the motion to add back the original items on the capital
outlay, except for the EHHS Track, Ball Park Road Paving, and EHHS Soccer Concession
stand, which would add $348,000.00 back to the capital outlay list. Ron Gammons seconded
the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion to amend was approved 6-1.
Vance Willis made a motion to amend the original motion to change the request for an additional
$0.08 to request an additional $0.10. Steve Gianakos seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the amendment to the motion was approved 6-1.
Steve Gianakos made a motion to amend the original motion to remove the HSA #2 revision for
an additional $400,000.00 to insurance for 70/30 with the $100.00/month for HSA school-funded
deposit. Jane Herron seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion to amend the original motion failed 3-4.
Before voting on the original motion as amended, Steve Gianakos, Jane Herron, Tim Hobbs,
and Vance Willis declared a conflict of interest but would vote in the best interests of their
constituents.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 6-1.
Amy Bryant made a motion to approve revised board policy 3.3001 on first reading and revised
board policies 1.102 and 6.206 on second reading. Ron Gammons seconded the motion. On a
voice vote, the motion was approved 7-0.
Amy Bryant made a motion to approve the update and review of board policies 4.100-4.212.
Vance Willis seconded the motion. On a voice vote, the motion was approved 7-0.
Amy Bryant announced that the dates for the TSBA Conference and Convention had been
shared with the Board.
Amy Bryant scheduled and announced a special called board meeting for Monday, May 16,
2022, at 6:00 p.m. in Room 203 of the Central Office.
The meeting was adjourned at 9:00 p.m.
On a voice vote, the motion was approved 6-0.
Tim Hobbs made a motion to approve the minutes from the special called meeting held on May
16, 2022. Steve Gianakos seconded the motion.
Monday, May 16, 2022
SPECIAL CALLED BOARD MEETING MINUTES
The Hickman County Board of Education met in a special called session on Monday, May 16,
2022, at 6:00 p.m. in Room 203 of the Central Office building. School board members in
attendance at the meeting were Chair Amy Bryant, Ron Gammons, Steve Gianakos, Jane
Herron, Tim Hobbs, Jim Hudgins, and Vance Willis. Mr. Hobbs entered the meeting at 6:04 p.m.
Chair Amy Bryant asked the group to observe a moment of silence.
Vance Willis led the group in the Pledge of Allegiance.
Steve Gianakos made a motion to approve the agenda for May 16, 2022. Jim Hudgins
seconded the motion.
The Hickman County Board of Education will meet in a special called session on Monday, May 16, 2022, at 6:00 p.m.
Room 203 of the Central Office building.
I.
Call to Order
II.
Moment of Silence
III.
Pledge of Allegiance
IV.
Approval of Agenda
V.
Items Requiring Board Action
A.
Board Policy 6.204 (1st reading)--Director of Schools
B.
Board Policy 1.108 (1st reading)--Director of Schools
C.
Budget Amendments-Business Officer
D.
Reconsideration of the 2022-2023 141, 143 Budgets--Director of Schools
VI.
Announcements
VII.
Adjourn
On a voice vote, the motion was approved 6-0.
Vance Willis made a motion to approve revised board policy 6.204 on first reading. Steve
Gianakos seconded the motion. On a voice vote, the motion was approved 6-0.
Steve Gianakos made a motion to approve revised board policy 1.108 on first reading. Jane
Herron seconded the motion. Tim Hobbs entered the meeting at this time.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 5-2.
Steve Gianakos made a motion to approve budget amendment 34. Ron Gammons seconded
the motion. Jim Hudgins left the meeting.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 6-0-1.
Amy Bryant made a motion to amend the 141 budget for 2022-2023 to reflect a $0.06 increase
in revenue from property tax and to remove $240,000.00 from school capital outlay roofing
projects and place them under the county list of capital outlay projects. Steve Gianakos
seconded the motion.
Vance Willis made a motion to amend the motion to request a $0.05 increase in revenue from
property tax instead of a $0.05 increase. Ron Gammons seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion to amend the original motion was approved 6-0-1.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the amended motion for the 141 budget for 2022-2023 was approved 6-0-1.
An announcement was made that a special called meeting would be held on Wednesday, May
18, 2022, at 7:20 p.m. in Room 203 of the Central Office.
The meeting was adjourned at 7:20 p.m.
On a voice vote, the motion was approved 6-0.
Tim Hobbs made a motion to approve the minutes from the special called meeting held on May
18, 2022. Jim Hudgins seconded the motion.
Monday, May 18, 2022
SPECIAL CALLED BOARD MEETING MINUTES
The Hickman County Board of Education met in a special called session on Wednesday, May
18, 2022, at 7:30 p.m. in Room 203 of the Central Office building. School board members in
attendance at the meeting were Chair Amy Bryant, Ron Gammons, Jane Herron, Tim Hobbs,
Jim Hudgins, and Vance Willis. Steve Gianakos was absent from the meeting. Chair Amy
Bryant attended the meeting remotely.
Tim Hobbs asked the group to observe a moment of silence.
Tim Hobbs led the group in the Pledge of Allegiance.
Ron Gammons made a motion to approve the agenda. Vance Willis seconded the motion.
The Hickman County Board of Education will meet in a special called session on Monday, May 18, 2022, at 7:30 p.m.
Room 203 of the Central Office building.
I.
Call to Order
II.
Moment of Silence
III.
Pledge of Allegiance
IV.
Approval of Agenda
V.
Items Requiring Board Action
A.
Reconsideration of the 2022-2023 141 Budget (if needed)--Director of Schools
VI.
Announcements
VII.
Adjourn
On a voice vote, the motion was approved 6-0.
Vance Willis made a motion to revise the 141 budget with $0.03 increase in property tax
increase instead of $0.05. Jim Hudgins seconded the motion.
Discussion was held on the motion regarding the 141 budget. The Chair, Tim Hobbs,
recognized Steve Phillips to speak regarding the budget committee meetings.
Vance Willis withdrew his motion.
Vance Willis made a motion to revise the 2022-2023 141 budget to include moving an LPN
position back to ESSER ($32,000.00), remove $326,000.00 in capital outlay projects, requesting
$150,000.00 from the county for capital outlay from adequate facilities, remove the transfer of
$165,000.00 in the budget, and increasing the budget for local option sales tax to $250,000.00.
Jim Hudgins seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 6-0-1.
The meeting was adjourned at 8:38 p.m.
On a voice vote, the motion was approved 6-0.
Steve Gianakos made a motion to amend the agenda to EHHS Girls and Boys Basketball Trip
Requests to #2 under trip requests. Ron Gammons seconded the motion. On a voice vote, the
motion was approved 6-0.
Steve Gianakos made a motion to approve the amended meeting agenda for June 6, 2022.
Ron Gammons seconded the motion.
The Hickman County Board of Education will meet in regular session on Monday, June 6, 2022, at 7:00 p.m. in Room
203 of the Hickman County Board of Education Central Office. A work session will be held in Room 203 at 6:00 p.m.
I.
Call to Order
II.
Moment of Silence
III.
Pledge of Allegiance
IV.
Approval of May 2, 2022 Regular Board Meeting Minutes
V.
Approval of May 16, 2022 Special Called Board Meeting Minutes
VI.
Approval of May 18, 2022 Special Called Board Meeting Minutes
VII.
Approval of Agenda
VIII.
Special Recognition
A.
Employee of the Month--Jim Hudgins
B.
Principal of the Year--Ron Gammons
C.
Supervisor of the Year--Steve Gianakos
D.
Employee of the Year--Tim Hobbs
E.
Friend of Education--Amy Bryant
F.
Lifetime Transportation Award--Jim Hudgins
G.
District Championship Recognition--Tim Hobbs
H.
State Level Competitor Recognition--Steve Gianakos
IX.
Communications to the Board
A.
Director's Report--Director of Schools
B.
Financial Report--Business Officer
C.
ESSER Updates--ESSER Manager
D.
Family Resource Centers- Family Resource Centers Directors
E.
Transportation Bus Routes
X.
Items Requiring Board Action
A.
Trip Request
1.
EHHS HOSA National Competition-Sponsor and Students
2. EHHS Girls/Boys Basketball Teams-Coaches and Students
B.
Board Meeting Schedule for 2022-2023--Director of Schools
C.
Annual Agenda for 2022-2023--Director of Schools
D.
ESSER Plan Revisions--Director of Schools
E.
Recommendations for Tenure--Director of Accountability
F.
Budget Amendments--Business Officer
G.
Resolution to Grant Authority to Designate Reserves--Director of Schools
H.
Grant Executive Committee Authority to Close Out Fiscal Year--Director of Schools
I.
Authorize Director of Schools to Submit Grants, Applications, Reports, Amendments, and
Addenda--Director of Schools
J.
2022-2023 142 Federal Budget--Business Officer and Federal Programs Director
K.
2022-2023 Differentiated Pay Plan-Director of Schools
L.
2022-2023 Pay Scales--Director of Schools
M.
Personnel Decisions-Director of Schools
N.
TSSE Membership Dues--Director of Schools
O.
Capital Outlay Projects 2021-2022--Director of Schools
P.
Point of Sale Bid Approval for School Nutrition-Food Service Director
Q.
Revised Board Policy 6.204 - (2nd Reading)-Director of Schools
R.
Revised Board Policy 1.108 - (2nd Reading)--Director of Schools
S.
Revised Board Policy 3.3001 - (2nd Reading)--Director of Accountability
T.
Board Policy Review 4.300-4.408 --Director of Accountability
XI.
Announcements
XII.
Adjourn
On a voice vote, the motion was approved 6-0.
Alayna Duffel, EHES teacher, was recognized as Employee of the Month.
Jennifer Hudgins was recognized as the Principal of the Year. Julia Thomasson was recognized
as Supervisor of the Year.
Floy Ann McCutchen and Becky Malugin were recognized as the Employees of the Year.
Juanest and Eartha Cathey were recognized as the Friends of Education.
Debbie Buchanan was recognized for the Lifetime Transportation Award.
The EHHS Girls Basketball team and HCHS Volleyball teams were recognized for achieving
district championships during the school year.
Steve Gianakos made a motion to accept the Director's Report. Jim Hudgins seconded the
motion.
Memorandum
To:
Board Members
From:
Michelle Gilbert
Date:
May 28, 2022
RE:
June Director's Report
Leave of Absence
Professional
Kendra Mayberry
2022-2023 school year
Support Staff
Hiring
Professional
David Carroll
HCHS Math
Support Staff
Glenn Devore
Maintenance Technician
Tina Tidwell
EHHS Guidance Secretary
Heather Jefferson
Food Service
Tiffany Underwood
Food Service
Anissa Western
Food Service
Resignation
Professional
Anndrea Eubanks
EHIS Teacher
Cayla Moulton
EHMS Teacher/Athletic Director
Gabrielle Horner
EHMS Teacher
Paul Ewing
EHHS Teacher
Jason Terlecki
EHHS Teacher
Support Staff
Kayla Pardue
EHHS Guidance Secretary
Jennifer Chilton
HCMS Softball Coach
Retirement
Professional
Jennifer Lynn
HCMS/HCHS Choir
Judi Culver
EHIS Special Education
Support Staff
Transfers
Professional
Support Staff
Appointment
Professional
Support Staff
Open Positions
2 Secondary Math Positions
2 Secondary English Positions
2 Secondary Science Positions
1 Spanish Position
2 Special Education Positions
1 Speech Language Position
1 Behavior Support Position
Bus Drivers
* Denotes a relationship under board policy 1.108. Applicants are qualified for the positions.
On a voice vote, the motion was approved 6-0.
Jim Hudgins made a motion to accept the financial report as presented. Tim Hobbs seconded
the motion. On a voice vote, the motion was approved 6-0.
Steve Gianakos made a motion to accept the ESSER updates as presented. Jim Hudgins
seconded the motion. On a voice vote, the motion was approved 6-0.
Ron Gammons made a motion to accept the Family Resource Center End of Year Report.
Steve Gianakos seconded the motion. On a voice vote, the motion was approved 6-0.
Ron Gammons made a motion to approve the EHHS HOSA overnight trip request to attend the
national competition in Nashville, TN on June 22-24, 2022. Steve Gianakos seconded the
motion. On a voice vote, the motion was approved 6-0.
Tim Hobbs made a motion to approve the EHHS Girls Basketball overnight trip request to attend
basketball camp at the University of North Alabama in Florence, AL on June 8, 2022. Ron
Gammons seconded the motion. On a voice vote, the motion was approved 6-0.
Ron Gammons made a motion to approve the EHHS Boys Basketball overnight trip request to
attend basketball camp at Wayne County High School on June 19-June 22, 2022. Tim Hobbs
seconded the motion. On a voice vote, the motion was approved 6-0.
Steve Gianakos made a motion to approve the board meeting schedule for the 2022-2023
school year. Ron Gammons seconded the motion.
2022-2023
Hickman County Board of Education Meeting Dates
July 11, 2022
August 1, 2022
September 12, 2022 Work Session
October 3, 2022
November 7, 2022
December 5, 2022
January 9, 2023
February 6, 2023
March 6, 2023
April 3, 2023
May 1, 2023
June 5, 2023
On a voice vote, the motion was approved 6-0.
Tim Hobbs made a motion to approve the annual agenda with the addition of the review of the
safety plan. Steve Gianakos seconded the motion.
Ron Gammons made a motion to amend the motion to add the safety plan discussion at the
July work session. Jim Hudgins seconded the motion. On a voice vote, the motion was
approved 6-0.
Hickman County Board of Education
Annual Agenda 2022-2023
July 2022
Work Session
Board Meeting
Evaluation tool selected for the Director of
Student Discipline Hearing Authority
Schools for the 2022-2023 school year
Designation
Approval of School Fees
Board Policy Review
Board Policy Review
Safety Plan Review
August 2022
Work Session
Board Meeting
Board Policy Review
Board Policy Review
September 2022
Work Session
Board Meeting
Strategic Plan and Goals
October 2022
Work Session
Board Meeting
Board Policy Review
Board Policy Review
Election of Officers of the Board
Compliance Report
Textbook Certification
Approval of School Calendar
Honor Retirees
November 2022
Work Session
Board Meeting
Board Policy Review
Board Policy Review
Approval of Supplement Splitting
December 2022
Work Session
Board Meeting
January 2023
Work Session
Board Meeting
Set Date(s) for Board Retreat
Board Policy Review
Board Policy Review
February 2023
Work Session
Board Meeting
Board Policy Review
Board Policy Review
2022-2023 Budget Discussion
2022-2023 Budget Calendar
March 2023
Work Session
Board Meeting
Board Policy Review
Board Policy Review
2022-2023 Budget Discussion
Set Attendance Zones
Evaluation Distribution
April 2023
Work Session
Board Meeting
Board Policy Review
Board Policy Review
2022-2023 Budget Discussion
Textbook Adoption Approval
May 2023
Work Session
Board Meeting
Board Policy Review
Board Policy Review
Tuition Rate Approval for Out of County
Students
Teacher Tenure
2022-2023 Budget
2022-2023 Budget (141, 142, 143)
Authorize Superintendent to Submit Grants,
Applications, Reports, Amendments, and
Addenda
Recognize Teachers of the Year
June 2023
Work Session
Board Meeting
Board Policy Review
Board Policy Review
Personnel Decisions and Placement
Annual Agenda
Annual Agenda
Meeting Schedule 2022-2023
Adopt Board Meeting Schedule 2022-2023
Annual Budget 2022-2023 (if needed)
Grant Executive Committee authority to close
out fiscal year
Director of Schools Evaluation
Director of Schools Evaluation
Recognize Employee of the Year and Friend
of Education
On a voice vote, the motion was approved 6-0.
Steve Gianakos made a motion to approve the ESSER revision of adding an LPN to the plan as
presented. Tim Hobbs seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 6-0-1.
Amy Bryant made a motion to approve the recommendations for tenure as presented and read
aloud to the Board of Education. Steve Gianakos seconded the motion.
Recommendations for Tenure
June 2022
Charlotte Boehms
Patricia Qualls
Cheri Cutelle
Kendra Mayberry
Leah Isenberg
Tracy Rivers
Rebecca Powers
Allison Gilbert
Amber Warren
On a voice vote, the motion was approved 6-0.
Steve Gianakos made a motion to approve budget amendments 35-36. Jim Hudgins
seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 6-0-1.
Jim Hudgins made a motion to approve Resolution 22-01. Steve Gianakos seconded
the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 6-0-1.
Steve Gianakos made a motion to allow the the Executive Committee, with guidance from
our State Financial Consultant, Business Officer, and Finance Office Director and Assistant
Director close out the financial books, including budget amendments. Jim Hudgins seconded
the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 6-0-1.
Ron Gammons made a motion to allow authorize the Director of Schools to submit Reports,
Applications, Amendments, and Addenda including Federal applications and Budgets, and any
other grants or awards in closing the 2021-2022 school year and for the rising 2022-2023 school
year on behalf of the Hickman County School System. Jim Hudgins seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 6-0-1.
Amy Bryant made a motion to approve the 142 federal budgets as presented. Steve Gianakos
seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 6-0-1.
Steve Gianakos made a motion to approve the differentiated pay plan for 2022-2023. Tim
Hobbs seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 6-0-1.
Amy Bryant made a motion to approve the 2022-2023 pay scales as presented. Steve
Gianakos seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 6-0-1.
Steve Gianakos made a motion to approve the personnel decisions as presented. Tim Hobbs
seconded the motion. On a voice vote, the motion was approved 6-0.
Amy Bryant made a motion to approve the TSSE dues for the 2022-2023 school year for
$3,435.00. Jim Hudgins seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 4-2-1.
Jim Hudgins made a motion to approve the expenditures towards tennis court repairs (quotes
presented at $23,000 and $19,000) at both high schools, sealing and striping the HCMS/HCHS
parking lots(bid presented at $107,625.80) , and the grate drain at EHHS (bid presented at
$39,750.00) in an amount not to exceed a total of $200,000.00 from the 2021-2022 budget. Tim
Hobbs seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 6-0-1.
Steve Gianakos made a motion to approve the point of sale bid for school nutrition not to
exceed $35,000.00. Ron Gammons seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 6-0-1.
Steve Gianakos made a motion to approve revised board policy 6.204 on second reading. Jim
Hudgins seconded the motion. On a voice vote, the motion was approved 6-0.
Tim Hobbs made a motion to approve revised board policy 1.108 on second reading. Steve
Gianakos seconded the motion. Ron Gammons requested a roll call vote.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 5-1-1.
Amy Bryant made a motion to approve board policy 3.301 on second reading. Tim Hobbs
seconded the motion. On a voice vote, the motion was approved 6-0.
Amy Bryant made a motion to approve the review and update of board policies 4.300-4.408.
Jim Hudgins seconded the motion. On a voice vote, the motion was approved 6-0.
Michelle Gilbert announced that summer camp would be held from June 6-30 at six locations.
Amy Bryant announced the changes in TSBA training.
The meeting was adjourned at 8:12 p.m.
AMY BRYANT
COUNTY SCHOOLS
JANE HERRON
9589 S Lick Creek Rd, Lyles, TN 37098
1222 Hwy 100 Centerville, TN 37033
RONALD GAMMONS
STEVE GIANAKOS
6419 Rice Ln., Lyles, TN 37098
9792 Dogwood Dr. Bon Aqua, TN 37025
1807
VANCE WILLIS
TIM HOBBS
2868 Hwy 48 N, Nunnelly, TN 37137
9220 Old Bon Aqua Rd , Bon Aqua, TN 37025
Michelle Gilbert
JIM HUDGINS
Director of Schools
1297 E, Grinders Switch Rd, Centerville, TN 37033
115 MURPHREE AVENUE
CENTERVILLE, TN 37033
The Hickman County Board of Education will meet in regular session on Monday, July 11, 2022, at 7:00 p.m. in Room 203
of the Hickman County Board of Education Central Office. A work session will be held in Room 203 at 6:00 p.m.
I.
Call to Order
H.
Moment of Silence
III.
Pledge of Allegiance
IV.
June 6, 2022 Regular Board Meeting Minutes
V.
Approval of Agenda
VI.
Special Recognition
A.
Employee of the Month--Jim Hudgins
VII.
Communications to the Board
A.
Director's Report--Director of Schools
B.
Financial Report--Business Officer
C.
ESSER Updates--ESSER Manager
D.
School Safety Measures--School Safety Team
E.
Transportation Bus Routes
F.
2021-2022 State Assessment Results--Academic Supervisors
VIII.
Items Requiring Board Action
A.
Budget Amendments--Business Officer
B.
Close Out Budget Amendments--Business Officer
C.
2022-2023 Consolidated Application--Federal Programs Director
D.
Recommendation for Tenure--Secondary Supervisor
E.
2022-2023 Student Discipline Hearing Authority--Director of Schools
F.
2022-2023 School Fees--Director of Schools
G.
2022-2023 Nutrition Program Prices--Nutrition Coordinator and Business Officer
H.
Federal Programs Cashflow Request--Business Officer
I.
2022-2023 BEP Teacher Scale-Director of Schools
J.
Revised Board Policies - 1.102, 3.202, 4.101, 4.212, 4.402, 4.403, 4.406, 4.600, 5.119,
5.200, 5.201, 5.701, 5.201, 6.200, 6.318, 6.409, 1.104, 1.105, 1.204 (1st Reading)--Director of
Accountability
K.
Board Policy Review 4.500-4.608--Director of Accountability
L.
Declaration of Surplus--HCHS Basketball Program
M.
ESSER Grant Contracts-Director of Schools
IX.
Announcements
X.
Adjourn
AMY BRYANT
HOMELAND COUNT SCHOOLS
JANE HERRON
9589 S. Lick Creek Rd., Lyles, TN 37098
1222 Hwy 100, Centerville, TN 37033
RONALD GAMMONS
STEVE GIANAKOS
6419 Rice Ln., Lyles, TN 37098
9792 Dogwood Dr., Bon Aqua, TN 37025
1607
VANCE WILLIS
TIM HOBBS
2868 Hwy 48 N., Nunnelly, TN 37137
9220 Old Bon Aqua Rd , Bon Aqua, TN 37025
Michelle Gilbert
JIM HUDGINS
Director of Schools
1297 E. Grinders Switch Rd., Centerville, TN 37033
115 MURPHREE AVENUE
CENTERVILLE, TN 37033
Memorandum
To:
Board Members
From:
Michelle Gilbert
Date:
June 28, 2022
RE:
July Director's Report
Leave of Absence
Professional
Support Staff
Hiring
Professional
Cullen Homolka
EHHS Physical Education/Assistant Football Coach
Nick Bentley*
CES Physical Education
Kelly Medford
HCMS/HCHS Music
Robert Brewer*
HCHS/EHHS Career Technical Education Teacher
Tonda Gainey
EHIS ELA Teacher
Jennifer Presson
EHHS ELA Teacher
Samantha Avery
EHHS/HCHS Art Teacher
Jenny Sensing
EHIS ELA Teacher
Support Staff
Pamela Hunnicutt
EHES Sp. Ed. Assistant
Resignation
Professional
Bethany Ring
EHMS Teacher
Joseph Slaughter
EHES/EHIS Physical Education
Heather Turner
EHES Teacher
Abigail Loveless
HCMS ELA Teacher
Mason Rochelle
EHIS Physical Education Teacher
Support Staff
Preston Hall
EHMS Baseball Coach
Ray Ragan
EHHS Baseball Coach
Clay Chessor
HCHS Baseball Coach
Retirement
Professional
Support Staff
Transfers
Professional
Brandy Warren
EHMS Math to HCMS ELA
Stacia Anglin
Alternative School to CES School Counselor
Gavin Gordon
EHHS to HCHS Physical Education/Girls Basketball
Shelby Owens
HCMS ELA Teacher to Math Teacher
Chastity Lampley
HCMS ELA Teacher to Special Education
Robin DeVault
HCMS ELA Teacher to Library Steam Specialist
Support Staff
Chelsea Anglin
CES/CIS to CES Pre-K Assistant
Appointment
Professional
Joey Chilton
CTE Director
Kimberly Clark
HCMS Boys & Girls Cross-Country Coach
Gabby Poston
HCMS Girls Soccer Coach
Ben Bentley
HCHS Girls Cross-Country Coach
Support Staff
Christie Carter
HCMS Volleyball Coach
Madelyn True*
HCMS Assistant Volleyball Coach
Heather Nihoff
EHMS Volleyball Coach
Allie Burgess
EHMS Girls Basketball Coach
Adam Huffines
EHMS Asst. Football Coach
Caleb Garrett
EHMS Asst. Football Coach
Ben Green
HCMS Head Football Coach
Open Positions
2 Secondary Math Positions
2 Secondary English Positions
2 Secondary Science Positions
1 Spanish Position
2 Special Education Positions
1 Speech Language Position
1 Behavior Support Position
Bus Drivers
*
Denotes a relationship under board policy 1.108. Applicants are qualified for the positions.
Template Name:
LGC Summary
Hickman County Finance
User:
Michael Elkins
Created by:
LGC
Summary Financial Statement
Date/Time:
7/11/2022 8:46 AM
June 2022
Page 1 of 4
141
General Purpose School
Year-To-Date
Month-To-Date
Estimate
Budget Estimate
Account
Description
Actual
% of Budget
Avg/Mth
Actual
% of Avg
Revenues
40110
Current Property Tax
2,953,439.00
(3,121,833.13)
105.70 %
246,119.92
(16,631.50)
6.76 %
40120
Trustee's Collections - Prior Year
80,000.00
(69,012.55)
86.27 %
6,666.67
(153.65)
2.30 %
40125
Trustee's Collections - Bankruptcy
0.00
(1,594.63)
0.00 %
0.00
(6.00)
0.00 %
40130
Cir Clk/Clk & Master Collections-Pr Yr
45,000.00
(41,639.90)
92.53 %
3,750.00
(9,330.70)
248.82 %
40140
Interest And Penalty
21,000.00
(14,850.67)
70.72 %
1,750.00
(963.80)
55.07 %
40161
Payments In Lieu Of Taxes - T. V. A.
4,000.00
(3,035.57)
75.89 %
333.33
(274.38)
82.31 %
40162
Payments In Lieu Of Taxes-Local
6,000.00
(6,000.00)
100.00 %
500.00
0.00
0.00 %
40210
Local Option Sales Tax
2,100,000.00
(2,406,888.53)
114.61 %
175,000.00
(222,594.77)
127.20 %
40270
Business Tax
30,000.00
(41,812.09)
139.37 %
2,500.00
(7,131.03)
285.24 %
41110
Marriage Licenses
1,300.00
(1,102.00)
84.77 %
108.33
(104.50)
96.46 %
43517
Tuition Other
2,000.00
(2,900.00)
145.00 %
166.67
0.00
0.00 %
43570
Receipts From Individual Schools
30,000.00
(7,696.01)
25.65 %
2,500.00
(5,027.40)
201.10 %
43582
Community Service Fees - Adults
200.00
(109.70)
54.85 %
16.67
(5.50)
33.00 %
44120
Lease/Rentals
1,000.00
(10,601.81)
1,060.18 %
83.33
0.00
0.00 %
44170
Miscellaneous Refunds
30,000.00
(49,055.89)
163.52 %
2,500.00
(48,427.08)
1,937.08 %
44530
Sale Of Equipment
10,000.00
(11,729.10)
117.29 %
833.33
0.00
0.00 %
44560
Damages Recovered From Individuals
3,000.00
(866.11)
28.87 %
250.00
(192.08)
76.83 %
44570
Contributions & Gifts
15,000.00
(18,360.94)
122.41 %
1,250.00
0.00
0.00 %
46511
Basic Education Program
22,770,000.00
(22,458,203.39)
98.63 %
1,897,500.00
(1,733,112.84)
91.34 %
46515
Early Childhood Education
417,796.00
(417,795.99)
100.00 %
34,816.33
(97,427.20)
279.83 %
46520
School Food Service
22,000.00
(19,518.14)
88.72 %
1,833.33
0.00
0.00 %
46550
Driver Education
10,000.00
(434.45)
4.34 %
833.33
(434.45)
52.13 %
46590
Other State Education Funds
685,716.71
0.00
0.00 %
57,143.06
0.00
0.00 %
46591
Coordinated School Health
90,000.00
(76,674.23)
85.19 %
7,500.00
0.00
0.00 %
46594
Family Resource Centers
59,223.00
(59,223.30)
100.00 %
4,935.25
0.00
0.00 %
46610
Career Ladder Program
50,000.00
(54,256.78)
108.51 %
4,166.67
0.00
0.00 %
46851
State Revenue Sharing -T.V.A.
240,000.00
(201,011.04)
83.75 %
20,000.00
(50,252.76)
251.26 %
46980
Other State Grants
0.00
(271,914.00)
0.00 %
0.00
0.00
0.00 %
46981
Safe Schools
86,560.00
(85,904.41)
99.24 %
7,213.33
(85,904.11)
1,190.91 %
46990
Other State Revenues
15,000.00
(5,473.80)
36.49 %
1,250.00
(427.74)
34.22 %
47640
Rotc Reimbursement
70,000.00
(71,502.69)
102.15 %
5,833.33
(7,219.95)
123.77 %
48990
Other
88,676.79
(19,800.00)
22.33 %
7,389.73
0.00
0.00 %
49700
Insurance Recovery
10,000.00
0.00
0.00 %
833.33
0.00
0.00 %
49800
Transfers In
25,000.00
0.00
0.00 %
2,083.33
0.00
0.00 %
Total
Revenues
29,971,911.50
(29,550,800.85)
98.59 %
2,497,659.29
(2,285,621.44)
91.51 %
Expenditures
71100
Regular Instruction Program
(14,932,275.12)
13,612,300.96
91.16 %
(1,244,356.26)
1,091,825.36
87.74 %
Template Name: LGC Summary
Hickman County Finance
User:
Michael Elkins
Created by:
LGC
Summary Financial Statement
Date/Time:
7/11/2022 8:46 AM
June 2022
Page 2 of 4
141
General Purpose School
Year-To-Date
Month-To-Date
Estimate
Budget Estimate
Account
Description
Actual
% of Budget
Avg/Mth
Actual
% of Avg
71150
Alternative Instruction Program
(180,671.00)
156,357.69
86.54 %
(15,055.92)
(2,210.14)
-14.68 %
71200
Special Education Program
(3,194,103.00)
3,014,702.60
94.38 %
(266,175.25)
553,897.31
208.09 %
71300
Career and Technical Education
(1,264,794.50)
1,057,931.71
83.64 %
(105,399.54)
200,917.59
190.62 %
72110
Attendance
(175,970.00)
83,376.96
47.38 %
(14,664.17)
8,641.60
58.93 %
72120
Health Services
(386,008.00)
366,407.99
94.92 %
(32,167.33)
25,612.01
79.62 %
72130
Other Student Support
(1,020,144.00)
931,074.34
91.27 %
(85,012.00)
180,542.50
212.37 %
72210
Regular Instruction Program
(1,349,864.80)
1,244,799.10
92.22 %
(112,488.73)
207,644.72
184.59 %
72220
Special Education Program
(121,505.00)
96,245.75
79.21 %
(10,125.42)
7,861.96
77.65 %
72230
Career and Technical Education
(126,749.29)
119,800.55
94.52 %
(10,562.44)
23,251.58
220.13 %
72250
Technology
(339,567.00)
298,978.45
88.05 %
(28,297.25)
12,232.55
43.23 %
72290
Other Programs
(35,000.00)
19,010.57
54.32 %
(2,916.67)
0.00
0.00 %
72310
Board Of Education
(669,913.00)
476,022.81
71.06 %
(55,826.08)
25,294.79
45.31 %
72320
Director Of Schools
(310,564.00)
285,538.54
91.94 %
(25,880.33)
43,051.75
166.35 %
72410
Office Of The Principal
(1,853,785.00)
1,677,191.97
90.47 %
(154,482.08)
385,635.25
249.63 %
72510
Fiscal Services
(45,000.00)
45,000.00
100.00 %
(3,750.00)
0.00
0.00 %
72610
Operation Of Plant
(2,389,305.57)
2,041,427.09
85.44 %
(199,108.80)
96,537.91
48.49 %
72620
Maintenance Of Plant
(1,185,022.00)
969,355.42
81.80 %
(98,751.83)
65,840.21
66.67 %
72710
Transportation
(2,433,392.26)
1,973,157.19
81.09 %
(202,782.69)
206,006.01
101.59 %
72810
Central And Other
(257,500.00)
91,510.88
35.54 %
(21,458.33)
49,884.51
232.47 %
73100
Food Service
(77,477.96)
26,109.64
33.70 %
(6,456.50)
26,109.64
404.39 %
73300
Community Services
(132,316.00)
127,342.99
96.24 %
(11,026.33)
22,963.39
208.26 %
73400
Early Childhood Education
(473,041.00)
380,425.63
80.42 %
(39,420.08)
86,289.58
218.90 %
76100
Regular Capital Outlay
(450,000.00)
419,567.40
93.24 %
(37,500.00)
170,276.40
454.07 %
99100
Transfers Out
(165,000.00)
163,284.00
98.96 %
(13,750.00)
0.00
0.00 %
Total
Expenditures
(33,568,968.50)
29,676,920.23
88.41 %
(2,797,414.04)
3,488,106.48
124.69 %
Total
141
General Purpose School
(3,597,057.00)
126,119.38
3.51 %
(299,754.75)
1,202,485.04
401.16 %
Template Name:
LGC Summary
Hickman County Finance
User:
Michael Elkins
Created by:
LGC
Summary Financial Statement
Date/Time:
7/11/2022 8:46 AM
June 2022
Page 3 of 4.
142
School Federal Projects
Year-To-Date
Month-To-Date
Estimate
Budget Estimate
Account
Description
Actual
% of Budget
Avg/Mth
Actual
% of Avg
Revenues
44170
Miscellaneous Refunds
0.00
0.00
0.00 %
0.00
0.00
0.00 %
47131
Vocational Educ - Basic Grants To
109,612.01
(109,612.01)
100.00 %
9,134.33
(8,887.26)
97.30 %
47141
Title 1 Grants To Local Educ Agencies
1,186,986.69
(1,058,295.46)
89.16 %
98,915.56
(195,793.03)
197.94 %
47143
Special Education - Grants To States
1,038,457.86
(717,367.57)
69.08 %
86,538.16
(148,892.11)
172.05 %
47145
Special Education Preschool Grants
38,311.92
(10,490.88)
27.38 %
3,192.66
0.00
0.00 %
47146
English Language Acquisition Grants
163,325.97
(31,872.20)
19.51 %
13,610.50
(10,062.61)
73.93 %
47148
Rural Education
136,635.33
(26,547.03)
19.43 %
11,386.28
(10,390.08)
91.25 %
47189
Eisenhower Prof Development State
189,897.40
(166,717.79)
87.79 %
15,824.78
(39,149.88)
247.40 %
47301
COVID-19 Grant #1
256,012.87
(175,566.62)
68.58 %
21,334.41
0.00
0.00 %
47307
COVID-19 Grant B
2,801,712.86
(72,494.59)
2.59 %
233,476.07
0.00
0.00 %
47309
COVID-19 Grant D
288,000.00
(208,058.30)
72.24 %
24,000.00
(122,058.30)
508.58 %
47401
American Rescue Plan Act Grant #1
8,171,426.08
(780,309.84)
9.55 %
680,952.17
(520,044.93)
76.37 %
47402
American Rescue Plan Act Grant #2
202,505.77
(53,957.71)
26.65 %
16,875.48
(53,957.71)
319.74 %
47403
American Rescue Plan Act Grant #3
13,501.22
0.00
0.00 %
1,125.10
0.00
0.00 %
47404
American Rescue Plan Act Grant #4
36,654.70
(9,172.80)
25.02 %
3,054.56
(9,172.80)
300.30 %
47590
Other Federal Through State
333,914.58
(298,400.06)
89.36 %
27,826.22
(28,661.29)
103.00 %
Total
Revenues
14,966,955.26
(3,718,862.86)
24.85 %
1,247,246.27
(1,147,070.00)
91.97 %
Expenditures
71100
Regular Instruction Program
(4,960,000.07)
1,623,144.69
32.72 %
(413,333.34)
482,296.13
116.68 %
71150
Alternative Instruction Program
(75,000.00)
21,473.57
28.63 %
(6,250.00)
21,473.57
343.58 %
71200
Special Education Program
(1,018,649.33)
566,425.75
55.61 %
(84,887.44)
192,604.70
226.89 %
71300
Career and Technical Education
(86,184.46)
86,183.45
100.00 %
(7,182.04)
6,515.59
90.72 %
72110
Attendance
(100,000.00)
31,271.44
31.27 %
(8,333.33)
31,271.44
375.26 %
72120
Health Services
(63,823.20)
51,405.62
80.54 %
(5,318.60)
51,405.62
966.53 %
72130
Other Student Support
(812,102.11)
416,101.87
51.24 %
(67,675.18)
58,154.73
85.93 %
72210
Regular Instruction Program
(1,742,093.13)
905,654.98
51.99 %
(145,174.43)
490,380.46
337.79 %
72220
Special Education Program
(560,140.90)
370,638.55
66.17 %
(46,678.41)
101,266.87
216.95 %
72230
Career and Technical Education
(2,497.30)
2,497.30
100.00 %
(208.11)
2,497.30
1,200.00 %
72250
Technology
(255,000.00)
75,523.90
29.62 %
(21,250.00)
0.00
0.00 %
72610
Operation Of Plant
(2,050,548.17)
23,720.00
1.16 %
(170,879.01)
0.00
0.00 %
72710
Transportation
(3,000.00)
0.00
0.00 %
(250.00)
0.00
0.00 %
73100
Food Service
(219,416.80)
0.00
0.00 %
(18,284.73)
0.00
0.00 %
76100
Regular Capital Outlay
(3,008,003.58)
0.00
0.00 %
(250,666.97)
0.00
0.00 %
99100
Transfers Out
(10,496.21)
0.00
0.00 %
(874.68)
0.00
0.00 %
Total
Expenditures
(14,966,955.26)
4,174,041.12
27.89 %
(1,247,246.27)
1,437,866.41
115.28 %
Total
142
School Federal Projects
0.00
455,178.26
100.00 %
0.00
290,796.41
0.00 %
Template Name: LGC Summary
Hickman County Finance
User:
Michael Elkins
Created by:
LGC
Summary Financial Statement
Date/Time:
7/11/2022 8:46 AM
June 2022
Page 4 of 4
143
Central Cafeteria
Year-To-Date
Month-To-Date
Estimate
Budget Estimate
Account
Description
Actual
% of Budget
Avg/Mth
Actual
% of Avg
Revenues
43521
Lunch Payments - Children
0.00
0.00
0.00 %
0.00
0.00
0.00 %
43522
Lunch Payments - Adults
75,000.00
(30,752.11)
41.00 %
6,250.00
(240.86)
3.85 %
43523
Income From Breakfast
10,000.00
(886.10)
8.86 %
833.33
(30.50)
3.66 %
43525
A La Carte Sales
175,000.00
(148,618.65)
84.92 %
14,583.33
(469.33)
3.22 %
43570
Receipts From Individual Schools
0.00
0.00
0.00 %
0.00
0.00
0.00 %
44110
Investment Income
200.00
(129.10)
64.55 %
16.67
(15.15)
90.90 %
44170
Miscellaneous Refunds
0.00
0.00
0.00 %
0.00
0.00
0.00 %
44530
Sale Of Equipment
0.00
(9.00)
0.00 %
0.00
0.00
0.00 %
47111
USDA School Lunch Program
1,340,000.00
(1,713,678.51)
127.89 %
111,666.67
(21,133.50)
18.93 %
47112
USDA - Commodities
0.00
(88,790.56)
0.00 %
0.00
(88,790.56)
0.00 %
47113
Breakfast
560,000.00
(594,213.25)
106.11 %
46,666.67
(9,940.68)
21.30 %
47114
USDA Other
15,000.00
(35,334.26)
235.56 %
1,250.00
0.00
0.00 %
Total
Revenues
2,175,200.00
(2,612,411.54)
120.10 %
181,266.67
(120,620.58)
66.54 %
Expenditures
73100
Food Service
(2,175,200.00)
2,068,375.41
95.09 %
(181,266.67)
16,466.89
9.08 %
Total
Expenditures
(2,175,200.00)
2,068,375.41
95.09 %
(181,266.67)
16,466.89
9.08 %
Total
143
Central Cafeteria
0.00
(544,036.13)
100.00 %
0.00
(104,153.69)
0.00 %
Hickman County Board of Education
Budget Amendment No. 1
Federal Programs (Fund 142)
July 11, 2022
Account
Description
Debit
Credit
Justification
47309
-
950
Revenue
$ 30,000.00
Literacy Stipends
71100 189 -
- 950
Other Salaries & Wages
30,000.00
$ 30,000.00 $ 30,000.00
Approved:
Attest:
Amv Brvant
Michelle Gilbert
Hickman County Board of Education
Budget Amendment 35
Fund 143 - Food Service
June 6, 2022
Account
Description
Debit
Credit
Justification
73100 165 -
-
Cafeteria Personnel
$ 5,000.00
73100 599 -
-
Other Charges
$
5,000.00
To cover expenditures in
73100 204 -
-
State Retirement
$
5,000.00
excess of original budget
73100 355 -
-
Travel
$ 100.00
in food service
73100 399 -
-
Ohter Contracted Services
10,039.17
73100 119 -
-
Accountants/Bookkeepers
4,860.83
TOTALS
$ 15,000.00 $ 15,000.00
Approved:
Attest:
Amy amy Bryant Bryant
michell grevent
Michelle Gilbert
Hickman County Board of Education
Budget Amendment 36
Fund 141 - General Purpose
June 6, 2022
Account
Description
Debit
Credit
Justification
71150 207 -
-
Medical Insurance
$ 9,750.00
71150 429 -
-
Inst Supplies & Materials
187.21
71150 499 -
-
Othe Supplies & Matierials
105.54
71150 163 -
-
Educational Assistants
628.96
71150 204 -
-
State Retirement
2,636.07
71150 201 -
-
Social Security
584.82
71150 116 -
-
Teachers
12,722.96
To cover expenditures in excess
of original budget amounts
72310 506 -
-
Liability Insurance
5,000.00
72310 510 -
-
Trustees Commission
5,000.00
72250 355 -
-
Travel
788.04
72250 105 -
-
Supervisor
788.04
TOTALS
$ 19,095.82
$ 19,095.82
Approved:
Attest:
amy Bryant
Michelle Frevent
Amv Brvant
Michelle Gilbert
Hickman County Board of Education
Budget Amendment 37
Fund 142 - Federal Programs
June 9, 2022
Account
Description
Debit
Credit
Justification
47141 -
-
- 111
ATSI 2019
$ 733.50
71100 429 -
- 111
Inst Supplies & Materials
$ 733.50
To Record carryover
budget and expenditures
for ATSI 2019 Grant
TOTALS
$ 733.50 $ 733.50
Approved:
Attest:
Ony Bryant
michell
Amv Brvant
Michelle Gilbert
Hickman County Board of Education
Budget Amendment 38
Fund 141 - General Purpose
June 9, 2022
Account
Description
Debit
Credit
Justification
72120 207 -
Medical Insurance
$ 6,600.00
72120 . 131 -
Medical Personnel
$ 5,000.00
To cover expenditures in excess
72120 - 189 - CHG
Other Salaries
1,000.00
of original budget
72120 201 -
Social Security
500.00
72120 - 201 - CHG
Social Security
100.00
71100 128 -
Homebound
1,000.00
To cover expenditures In excess
71100 - 140 -
Supplements
1,000.00
of original budget
TOTALS
$ 7,600.00 $ 7,600.00
Approved:
Attest:
Owny Bryant
Amv Bryant
Michelle Gilbert
Hickman County Board of Education
Budget Amendment 39
Fund 142 - Federal Programs
June 14, 2022
Account
Description
Debit
Credit
Justification
72210 189 -
- 937
Other Salaries & Wages
75,000.00
72210 201 -
- 937
Social Security
4,650.00
72210 212 -
- 937
Medicare
1,087.50
Approved ePlan
revisions (6/14/2022) for
72210 204 -
- 937
State Retirement
7,725.00
TN All Corps Grant
72210 429 -
- 937
Instructional Supplies & Materials
32,405.24
72210 599 -
- 937
Other Charges
40,607.26
TOTALS
$ 80,737.50 $ 80,737.50
Approved:
Attest:
OunyBuyant Amv Brvant
michelle fivent
Michelle Gilbert
Hickman County Board of Education
Budget Amendment - 40
Fund 142 - Federal Programs
June 27, 2022
Account
Description
Debit
Credit
Justification
71300 204 -
- 801
State Retirement
$442.56
71300 730 -
- 801
Voc Inst Equipment
878.09
72130 201 -
- 801
Social Security
268.00
72230 204 -
- 801
State Retirement
66.40
71300 163 -
- 801
$328.50
To bring CTE Perkins
Educational Asst
Basic budget into
71300 201 -
- 801
Social Security
219.80
alignment with ePlan
72130 - 189 - PD 801
Other Salaries & Wages
725.35
72130 - 201 - PD - 801
Social Security
323.24
72130 204 -
- 801
State Retirement
21.66
72230 162 -
- 801
Clerical Personnel
36.50
72130 499 -
- 964
Other Supplies & Materials
4,000.00
To bring Project Aware
72130 399 -
- 964
Other Contracted Services
4,000.00
budget into alignment
with ePlan
TOTALS
$ 5,655.05 $ 5,655.05
Approved:
Attest:
amy Buyant
michell Fivent
Amv Brvant
Michelle Gilbert
Hickman County Board of Education
Budget Amendment 41
Fund 142 - Federal Programs
June 30, 2022
Account
Description
Debit
Credit
Justification
71100
204
930
State Retirement
$ 264.72
71100
429
930
Instructional Supplies & Mat
$ 1,065.26
71100
499
930
Other Supplies & Mat
889.84
71100
722
930
Regular Instruction Equipment
433.70
Revision to bring into
agreement with approved
71200
163
930
Educational Assitants
1,841.71
FY 2022 ePlan allowing
71200
201
930
Sociel Security
829.98
total expenditure of
71200
212
930
Employer Medicare
194.35
ESSER funds.
72120
204
930
State Retirement
315.84
72210
399
930
Other Contracted Services
748.56
99100
504
930
Indirect Cost
2,956.32
TOTALS
$ 4,770.14
$ 4,770.14
Approved:
Attest:
Michelle frivert
Amv Brvant
Michelle Gilbert
SCHOOLS
HICKMAN
COUNTY SCHOOLS
1807
Recommendations for Tenure
July 2022
(Required: Names Read Aloud and Voted upon by Board of Education)
Jennifer Cooper
Approved:
Director of Schools
*tenure reinstated after two years of employment due to previous tenure in the system
Student Discipline Hearing Authority
2022-2023
Beth Robinson--EHHS
Cynthia Hughes--EHIS
Bryan Anglin--EHMS
Tarrah Lawson--CIS
Clay Chessor--HCHS
Eric Cannon-Special Programs
Becky Malugin--Chair
East Hickman Elementary School will not have any fees
for the upcoming 2022-2023 school year.
Leigha Coble, Principal
East Hickman Intermediate School
Marcy Tidwell, Principal
Cyndi Hughes, Assistant Principal
East Hickman Intermediate School will not request any fees for the 2022-23
school year.
Sincerely,
Marcy Tidwell
Mrs. Gilbert,
East Hickman Middle School will require the following fees for the 2022-2023 school year:
A. Reward Trips; usually less than $15; voluntary; assistance is available for students who
need it.
B. Athletics: All athletes are responsible for their specific types of shoes. Football has a fee
of $250 to offset equipment and food. Cheerleaders are responsible for $400 in
equipment (uniform, shoes, bags, etc.) Golf has a $5.00 fee per member for each use of
the Centerville Municipal Golf Course.
C. Jr. Beta has membership fees of $15 per year.
Respectfully,
Buya auf
Bryan/Anglin
Principal
East Hickman Middle School
East Hickman High School Fees 2022-2023
1. Parking Fee - $10.00 ($5 for graduation and $5 for student incentives)
2. Graduation
Cap and Gown - $45.00
Lack of Credits - Students who lack up to two credits may pay $150.00 per
credit to participate in graduation. Upon completion of credit a complete
refund of funds is returned to the student.
3.
Club Dues
Varies by club - usually under $20.00
Voluntary participation
4.
Reward Trips
Varies by trip
Usually under $40.00
Voluntary participation
5.
Athletics and Band
Students purchase footwear
$200.00 Band Camp Fee for 2 weeks
Cheerleading - shoes, warm-ups, camp wear, squad classes, accessories
Athletic Camps - varies by sport
6. Credit Recovery
Students having to complete credit recovery will be required to pay $50.00 per
course.
7. Science Lab Fees
$5 per student for non-reusable materials
8. Yearbook
Averages $65 without additional options
Voluntary Participation
9. AP Courses
$90 per course
10. ACT Bootcamp in June 2023
$75 - covers the test, practice materials, and snacks
Elementary School
CENTERVILLE ELEMENTARY SCHOOL
all starts here)
Jennifer Hudgins, Principal
104 Mary Field Ave.
(931) 729-2212
Centerville, TN 37033
July 5, 2022
Dear Mrs. Gilbert,
Centerville Elementary School will not be requesting school fees for the 2022-2023
school year.
Sincerely,
Jennifer Hudgins
July 6, 2022
Centerville Intermediate School will not require any fees for the 2022-2023
school year.
HCMS School Fees
2022-2023
July 5, 2022
Hickman County Middle School will not require any school fees for the 2022-2023 school
year.
Sincerely,
Tina S. Thigpen
Hickman County High School
2022 - 23
Fees
1.
Parking Fee - $10.00
2.
Graduation
> Cap and Gown - $45 (may depend on Balfour's prices)
> Balfour provides a limited number of free caps and gowns for those in need.
> Lack of Credits- Students who lack up to two credits may pay $150 per credit to participate in
graduation. Refunds are issued when credits are recovered.
3.
Club dues
> Varies by club
> Usually under $20
> Voluntary participation
4.
Reward Trips
> Varies by trip
> Usually under $30
> Voluntary participation
5.
Various classes require students to purchase materials
> This falls under the fee waiver system >
Theater - Actual costs of scripts
Art 1 - $14; Art II- $100; Art III- $12 (various supplies)
Biology 1 - $10 (lab supplies), Biology II - $15 (covers dissections), Anatomy - $25
Accounting - $25 (covers practice sets)
Computer Applications - $5 (ink and paper)
Cosmetology - $100 - (covers supplies and labs)
Family and Consumer Science - $5 (cooking supplies)
Nutrition and Food - $10 ( cooking supplies)
Child Development - $5 (class supplies)
Athletics and Band > Students purchase footwear / Shirt and Camp Fees - $75
> Tennis players purchase uniforms > Students are responsible for camp fees > Track meet
fees - $25
Recommended Meal Charges for Students
Breakfast
$1.50
All Schools
Lunch
$2.50
Elementary & Intermediate
Lunch
$2.75
Middle & High Schools
Lunch
Breakfast
Projection of Lunch Revenues from Students
May
ADA
2874
ADA
2874
Reimbursement Rates
Projected Charges
ADP
2413
ADP
1501
$
2.50 K-5
Participation Rate
84%
52%
$
3.60
$
3.20
$
0.42
$
0.40
$
2.75
6-12
Reimb
Pay
Total
Students
FREE
RED
Pay
Free
Red
Pay
Free
Red
Pay
Free
Red
Pay
Free
Red
Pay
Total
$
297 CES
39.50%
13.70%
46.80%
249
98
34
117
$ 352.80
$
108.80
$ 49.14
$
$
13.60
$
292.50
$ 352.80
$ 122.40
$ 341.64
816.84
316
322
303 CIS
44.09%
9.00%
46.91%
254
112
23
119
$ 403.20
$
73.60
$ 49.98
$
$
9.20
$
297.50
$ 403.20
$ 82.80
$ 347.48
$
833.48
149
27
147
$ 536.40
$
86.40
$ 61.74
$
$ 10.80
$
367.50
$ 536.40
$ 97.20
$ 429.24
$
1,062.84
409
385 EHES
46.26%
8.31%
45.43%
323
369
347 EHIS
44.71%
12.19%
43.10%
291
130
35
125
$ 468.00
$
112.00
$ 52.50
$
$ 14.00
$
312.50
$ 468.00
$ 126.00
$ 365.00
$
959.00
338
318 HCMS
39.75%
9.50%
50.76%
267
106
25
136
$ 381.60
$
80.00
$ 57.12
$
$ 10.00
$
374.00
$ 381.60
$ 90.00
$ 431.12
$
902.72
$
$ 47.46
$
$ 12,00
$
310.75
$ 511.20
$ 108.00
$ 358.21
$
977.41
360
339 EHMS
49.85%
10.58%
39.57%
285
142
30
113
$ 511.20
96.00
437
411 HCHS
42.10%
4.34%
53.56%
345
145
15
185
$ 522.00
$
48.00
$ 77.70
$
$
6.00
$
508.75
$ 522.00
$ 54.00
$ 586.45
$
1,162.45
504
474 EHHS
39.75%
8.94%
51.31%
398
158
36
204
$ 568.80
$
115.20
$ 85.68
$
$
14.40
$
561.00
$ 568.80
$ 129.60
$ 646.68
$
1,345.08
$ 810.00
$ 3,505.82
$
8,059.82
2412
$ 3,744.00
$
720.00
$ 481.32
$
$ 90.00
$
3,024.50
$ 3,744.00
3055
2874
$ 529,465.00
$ 1,370,169.40
Projection of Lunch Revenues from Students
Reimbursement Rates
Projected Charges
$
1.50 K-5
$
2.26
$
1.96
$
0.32
$
0.30
$
1.50
6-12
Reimb
Pay
FREE
RED
Pay
Free
Red
Pay
Free
Red
Pay
Free
Red
Pay
Free
Red
Pay
Total
$ 137.86
$
41.16
$ 23.36
$
6.30
$
109.50
$ 137.86
$ 47.46
$ 132.86
$
318.18
316
297 CES
39.50%
13.70%
46.80%
155
61
21
73
322
303 CIS
44.09%
9.00%
46.91%
158
70
14
74
$ 158.20
$
27.44
$ 23.68
$
420
$
111.00
$ 158.20
$ 31.64
$ 134.68
$
324.52
409
385 EHES
46.26%
8.31%
45.43%
201
93
17
91
$ 210.18
$
33.32
$ 29.12
$
5.10
$
136.50
$ 210.18
$ 38.42
$ 165.62
$
414.22
$
$
117.00
$ 183.06
$ 49.72
$ 141.96
$
374.74
369
347 EHIS
44.71%
12.19%
43.10%
181
81
22
78
$ 183.06
$
43.12
$ 24.96
6.60
338
318 HCMS
39.75%
9.50%
50.76%
166
66
16
84
$ 149.16
$
31.36
$ 26.88
$
4.80
$
126.00
$ 149.16
$ 36.16
$ 152.88
$
338.20
360
339 EHMS
49.85%
10.58%
39.57%
177
88
19
70
$ 198.88
$
37.24
$ 22.40
$
5.70
$
105.00
$ 198.88
$ 42.94
$ 127.40
$
369.22
$ 209.30
$
435.30
437
411 HCHS
42.10%
4.34%
53.56%
215
91
9
115
$ 205.66
$
17.64
$ 36.80
$
2.70
$
172.50
$ 205.66
$ 20.34
504
474 EHHS
39.75%
8.94%
51.31%
248
99
22
127
$ 223.74
$
43.12
$ 40.64
$
6.60
$
190.50
$ 223.74
$ 49.72
$ 231.14
$
504.60
2874
1501
$ 1,466.74
$
274.40
$ 227.84
$
$ 42.00
$
1,068.00
$
3,078.98
3055
$ 188,700.00
$ 523,426.60
BEP SALARY SCHEDULE
HICKMAN COUNTY SCHOOLS
FY 2023
Approved June 6, 2022
MASTERS
YEARS
BACHELORS
MASTERS
+ 30/40
0
$41,600
$43,700
$45,200
1
$42,300
$44,200
$46,800
2
$43,000
$45,100
$47,700
3
$43,100
$45,300
$47,800
4
$43,200
$45,600
$47,900
5
$43,400
$46,100
$48,600
6
$44,400
$47,400
$49,100
7
$45,000
$47,700
$49,800
8
$45,300
$47,900
$50,400
9
$45,700
$48,500
$50,800
10
$46,100
$49,000
$51,300
11
$47,100
$51,400
$52,800
12
$47,400
$52,300
$53,400
13
$47,600
$52,400
$53,500
14
$47,800
$52,500
$53,700
15
$48,000
$52,700
$54,100
16
$49,900
$54,500
$56,200
17
$50,900
$55,100
$56,800
18
$51,000
$55,200
$57,100
19
$51,200
$55,300
$57,200
20
$51,300
$55,400
$58,100
21
$52,900
$57,100
$59,700
22
$53,000
$57,200
$59,900
23
$53,100
$57,300
$60,000
24
$53,200
$57,400
$60,100
25
$53,400
$57,500
$60,200
26
$53,500
$57,700
$60,300
27
$53,700
$57,800
$60,400
28
$53,800
$57,900
$60,500
29
$53,900
$58,000
$60,600
30
$54,500
$58,300
$61,200
Ed.S.
Ed.D/Ph.D.
$46,400
$48,700
$48,000
$50,300
$48,600
$51,400
$48,800
$51,600
$48,900
$51,800
$49,300
$52,000
$49,800
$52,200
$50,500
$53,200
$51,100
$54,300
$51,700
$55,300
$52,100
$56,500
$53,900
$57,700
$54,500
$58,100
$54,900
$58,400
$55,100
$59,600
$55,600
$59,900
$58,000
$62,200
$58,900
$63,400
$59,500
$64,200
$59,800
$64,300
$60,300
$65,200
$61,900
$66,900
$62,200
$67,100
$62,300
$67,300
$62,400
$67,500
$62,500
$67,700
$62,600
$67,900
$62,800
$68,200
$62,900
$68,400
$63,000
$68,600
$63,400
$70,300
COUNT SCHOOLS
1007
Misty Shelton
Director of Accountability
Hickman County Schools
115 Murphree Avenue
Centerville, Tennessee 37033
To: School Board Members
From: Misty Shelton
Date: July 2022
1st Reading: changes are either marked through or highlighted on current policies
attached
Policy 1.102 - Board Members
Public Chapter 809 revises the qualifications for school board candidates. State law now requires
that candidates be a qualified voter and resident in the county for one year prior to the
qualifying deadline for running as a candidate. This provision appears to solely apply to county
districts.
Policy 2.806 - Bids and Quotations- no changes-already in policy that HCSS follows the HC
government under the Act of 81.
More school boards will be able to increase their bidding threshold based on Public Chapter 1016.
Boards can choose to increase the threshold to $25,000. The threshold can further be increased to
$50,000 if the district has a centralized purchasing authority with a full-time purchasing agent and
the Board votes to increase the limit.
Additionally, a new state law changes bidding requirements for insurance providers. Per Public
Chapter 719, services from insurance providers are exempt from bidding requirements.
Policy 3.202 - Emergency Preparedness Plan
School districts are now required to conduct at least one virtual learning drill each year per Public
Chapter 936.
Policy 4.101 - Instructional Standards
Policy update to clarify that complaints regarding alleged violations of TCA 49-1-302 regarding
prohibited concepts are required to comply with the complaint process outlined by the TN
Department of Education's temporary emergency rule. Please note that the regulation below will
931-729-3391 ext. 2226
misty.shelton@hickmank12.org
fax 931-729-3834
The Hickman County School System does not discriminate in its educational programs, activities, or employment practices on the basis of race, sex, national
origin, religion, creed, age, marital status, or disability as required by Title VI of the Civil Rights Acts of 1964, Title IX of the Educational Amendments of 1972, and
Section 504 of the Rehabilitation Act of 1973. All necessary accommodations are made for equitable participation by constituents without regard to race, gender,
disability, economic status, or special needs as required by Section 427 of the General Education Provision Act & P.L. 107-110-NO CHILD LEFT BEHIND.
change as the Department of Education implements a permanent regulation. Once the Department
releases a final regulation, TSBA will send any recommended changes.
Additionally, TSBA added clarifying language regarding how complaints may be submitted if materials
are allegedly in violation of Public Chapter 1085.
Policy 4.210 the Credit Recovery- no changes with the newly adopted State Board uniformed grading
scale for 4.600.
The State Board of Education revised the requirements for assigning credit recovery grades. Under
the updated State Board policy, districts utilizing a locally-adopted grading scale that differs from the
uniform grading scale shall assign a letter grade of D to a student passing credit recovery.
Policy 4.212 - Virtual Education Program
Public Chapter 897 allows districts to utilize virtual instruction for up to two days each semester. This
option can only be used in certain scenarios (i.e., severe weather, serious outbreak of illness, and
assessments like EOC exams and ACT).
Policies 4.402 and 4.403 ⑉ Reconsideration of Materials
Public Chapter 744, known as the Age-Appropriate Materials Act, creates new requirements for
Boards. This Act requires school districts to: (1) maintain and post online a current list of the
materials in the school's library collection; and (2) adopt a policy for developing and
reviewing school library collections. This required policy must contain procedures for developing
a library collection, receiving and evaluating feedback, and periodically reviewing the library
collection to ensure that it contains materials appropriate for the age and maturity levels of students
who may access them and that it is suitable for and consistent with the educational mission of the
school.
To assist districts in complying with this law, TSBA has created a new model policy (4.402) and
revised an existing model policy (4.403). Model policy 4.402 contains the process for handling
complaints about textbooks and instructional materials while model policy 4.403 has been reworked
to align with this new state law and focuses solely on library materials. Please note that Boards may
revise these policies to align with local standards. TSBA encourages reaching out to the local board
attorney if there are legal concerns. Additionally, TSBA expects the state Textbook Commission and
Instructional Materials Quality Commission to release further guidance on this topic by December 1st
per Public Chapter 1137.
TSBA recommends placing current board policy 4.202 in an administrative procedure if the Director
feels there is a need to maintain this information. If not, the board could simply decide to remove
current board policy 4.402 from its manual. The board could then renumber its current board policy
4.403 to be numbered as 4.402 and adopt model policy 4.403 regarding library materials.
931-729-3391 ext. 2226
misty.shelton@hickmank12.org
fax 931-729-3834
The Hickman County School System does not discriminate In its educational programs, activities, or employment practices on the basis of race, sex, national
origin, religion, creed, age, marital status, or disability as required by Title VI of the Civil Rights Acts of 1964, Title IX of the Educational Amendments of 1972, and
Section 504 of the Rehabilitation Act of 1973. All necessary accommodations are made for equitable participation by constituents without regard to race, gender,
disability, economic status, or special needs as required by Section 427 of the General Education Provision Act & P.L. 107-110-NO CHILD LEFT BEHIND.
Policy 4.406 - Use of the Internet
Policy updated to align with the requirements of Public Chapter 1002. This new law requires Boards
to have a policy in place regarding complaints about how vendors provide access to online content.
The law requires districts to have a policy specifically allowing these complaints and stating how they
will be handled.
Policy 4.600 - Grading Systems
A new state law changes the grading scale for students in grades 9-12 beginning in the 2022-2023
school year. Instead of using a seven-point scale, grades will now be reported on a ten-point scale
for purposes of application for post secondary financial assistance. The State Board of Education is
expected to update their grading scale policy in response to this legislation, and TSBA will send out
any further recommendations as needed. The recommendation for HCSS would be to use this
grading scale throughout all grades for consistency.
Policies 5.119, 5.200, 5.201, and 5.701 - Employment of Retirees
Due to the increased vacancies across the state, the General Assembly passed Public Chapter 821
- allowing an additional option for employment of retirees to fill these roles. To clarify the options for
employing retirees, TSBA has created model policy 5.119. Additionally, information on retirees has
been removed from 5.200, 5.201, and 5.701 to help provide clarity.
Policy 5.201 - Separation Practices for Non-Tenured Teachers
Public Chapter 678 requires districts to include additional information when providing notices of
non-renewal in certain instances. If a teacher is non-renewed due to the lack of funding for the
position, the non-renewal notice must include that information as the reason for the non-renewal.
Policy 6.200 ⑉ Attendance
Per Public Chapter 878, state law no longer permits the denial of a driver's license due to poor
student academic performance.
Policy 6.204 - Attendance of Non-Resident Students- no change- it is already in policy.
In the past, state law permitted districts to decide whether or not to charge tuition to the child of a
teacher who lived out of the district but wanted to enroll his/her child in the district in which he/she
was employed. Now, Public Chapter 709 expands that discretion to include all employees. As a
result, Boards can choose to allow children of district employees to attend school tuition free even
though they do not live in the school district.
Policy 6.318 - Admission of Suspended or Expelled Students- adopt new policy
931-729-3391 ext. 2226
misty.shelton@hickmank12.org
fax 931-729-3834
The Hickman County School System does not discriminate in its educational programs, activities, or employment practices on the basis of race, sex, national
origin, religion, creed, age, marital status, or disability as required by Title VI of the Civil Rights Acts of 1964, Title IX of the Educational Amendments of 1972, and
Section 504 of the Rehabilitation Act of 1973. All necessary accommodations are made for equitable participation by constituents without regard to race, gender,
disability, economic status, or special needs as required by Section 427 of the General Education Provision Act & P.L. 107-110-NO CHILD LEFT BEHIND.
Previously, state law required that the Commissioner of Education be notified if a district denied
enrollment to a student who had been suspended or expelled from another school district. Public
Chapter 686 removes that notification requirement, and model policy 6.318 has been updated to
reflect that change.
Policy 6.409 - Reporting Child Abuse
Public Chapter 841 narrows the category of individuals who must receive training on child abuse. In
the past, state law required all school personnel to receive this training, but moving forward,
this training will only be required for employees working directly with students.
Additionally, Public Chapter 781 allows employees to first report to the Department of Children's
Services and law enforcement if an alleged instance of child abuse involves someone employed by,
previously employed by, or otherwise affiliated with the school district. The district's Child Abuse
Coordinator must still be notified; however, in those particular instances, they are not required to be
notified until the other entities are contacted.
Policies 1.104 Memberships, 1.105 School Board Legislative Involvement, 1.204 Board
Member Development Opportunities- TSBA recommends removing any mention of the National
School Boards Association from board policy.
Up for Review:
4.500 Community Instructional Resources
4.501 School Volunteers
4.502 Parent and Family Involvement
4.601 Reporting Student Progress
4.6011 Homework
4.602 Class Ranking
4.603 Promotion and Retention
4.605 Graduation Requirements
4.606 Graduation Activities
4.607 Waivers of STatute, Rules and Regulations
4.608 Transcript Alterations
Informational items that do not require any policy changes:
Public Chapter 670 - Board Member Compensation
This law requires that board member compensation for county districts be included in the budget
presented to the county commission.
View this Public Chapter by clicking here.
Public Chapter 707 - Discipline Policies & Cell Phones
931-729-3391 ext. 2226
misty.shelton@hickmank12.org
fax 931-729-3834
The Hickman County School System does not discriminate in its educational programs, activities, or employment practices on the basis of race, sex, national
origin, religion, creed, age, marital status, or disability as required by Title VI of the Civil Rights Acts of 1964, Title IX of the Educational Amendments of 1972, and
Section 504 of the Rehabilitation Act of 1973. All necessary accommodations are made for equitable participation by constituents without regard to race, gender,
disability, economic status, or special needs as required by Section 427 of the General Education Provision Act & P.L. 107-110-NO CHILD LEFT BEHIND.
Public Chapter 707 states that Boards may authorize teachers to withhold a student's cell phone for
the duration of the instructional time if the phone is a distraction to the class or student.
View this Public Chapter by clicking here.
Public Chapter 748 - Suicide Prevention Resources
All districts that issue student IDs are now required to include the number for the National Suicide
Prevention Lifeline and at least one other resource on these cards. This requirement applies to new
ID cards that are issued for grades 6-12. Additionally, this law requires districts to publish the
telephone numbers for these resources in each school.
View this Public Chapter by clicking here.
Public Chapter 951 - Foster Care Liaison
Each school district must designate a foster care liaison to facilitate compliance with state and
federal laws on students in foster care.
View this Public Chapter by clicking here.
Public Chapter 1021 - Human Trafficking Training
Previously, only teachers were required to receive training on the prevention of human trafficking.
Under this new law, however, all employees who work directly with students must receive this
training.
View this Public Chapter by clicking here.
Public Chapter 1075 - Complaints Regarding Antisemitism
This Public Chapter requires schools to evaluate complaints of antisemitism using the definition
adopted by the International Holocaust Remembrance Alliance. We wanted to make districts aware
of this new requirement.
View this Public Chapter by clicking here.
Thank you in advance for your careful consideration of these policies.
931-729-3391 ext. 2226
misty.shelton@hickmank12.org
fax 931-729-3834
The Hickman County School System does not discriminate in its educational programs, activities, or employment practices on the basis of race, sex, national
origin, religion, creed, age, marital status, or disability as required by Title VI of the Civil Rights Acts of 1964, Title IX of the Educational Amendments of 1972, and
Section 504 of the Rehabilitation Act of 1973. All necessary accommodations are made for equitable participation by constituents without regard to race, gender;
disability, economic status, or special needs as required by Section 427 of the General Education Provision Act & P. L.-107-110-NO CHILD LEFT BEHIND.
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
1.102
05/02/22
Board Members Legal Status
Rescinds:
Issued:
1.102
08/02/21
1
The legal status of board members shall be as follows: 1
2
NUMBER¹
3
The Board is composed of seven (7) members. One member shall be elected from each school district,
4
each school district being composed of one (1) County Commission district.
5
QUALIFICATIONS
6
Members of the Board shall be residents elected from districts of substantially equal population and
7
shall be citizens of recognized integrity, intelligence, and ability to administer the duties of the
8
office.
1,2
To qualify as a candidate, an individual must show proof of:
9
1. Graduation from high school or receipt of a GED or HiSET;³ and
10
11
2. Being a qualified voter and resident in the county for one (1) year prior to the qualifying
12
deadline for running as a candidate. 4
13
Members of the county legislative body and other county governmental officials shall not be eligible
14
for election as members of the county Board of Education 5
15
TERMS OF OFFICE
16
Members of the Board shall serve four (4) year terms. 1
17
METHOD OF ELECTION
18
Members of the Board shall be elected by qualified voters of Hickman County at the August election.
19
VACANCIES
20
Vacancies shall be declared to exist on account of death, resignation, removal from the district which
21
elected him, removal from the school system or through due process proceedings.⁶
22
When a vacancy occurs, the unexpired term shall be filled at the next regular or special meeting of the
23
County Commission.⁷ Such appointment shall continue until the next regular election.
Legal References
1.
TCA 49-2-201(a)(1)
Version Date: June 14, 2022
<Policy Title>
<Descriptor Code>
2.
TCA 49-2-202(a)(1)
3.
TCA 49-2-202(a)(4)
4.
Public Acts of 2022, Chapter No. 809
5.
TCA 49-2-202(a)(2)
6.
TCA 8-47-101; TCA 49-1-611; TCA 49-2-
202(e)(2); Tenn. Att'y Gen. Op. No. 21-14 (September 1,
2021)
7.
TCA 49-2-202(e)(1)
Page 2 of 2
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
3.202
03/07/22
Emergency Preparedness Plan
Rescinds:
Issued:
3.202
12/02/19
1
The director of schools shall be responsible for developing, maintaining and acquiring Board approval
2
of the district Emergency Preparedness Plan, ] which shall include procedures for bomb threats, civil
3
disturbances, armed intruders, earthquakes, fires, tornadoes or other severe weather, and medical
4
emergencies.
5
The principal of each school shall develop and implement emergency preparedness drills which shall
6
be approved by the director of schools. When appropriate, such drills shall be held in conjunction with
7
emergency response agencies. These procedures shall be in written form and distributed to all staff,
8
students and parents.
9
FIRE AND SAFETY DRILLS
10
The principal shall ensure that one fire drill requiring full evacuation is given every thirty (30) school
11
days, with two (2) fire drills occurring during the first thirty (30) full days of the school year.
12
Additionally, he/she shall ensure that four (4) fire safety educational announcements are conducted
13
throughout the year. 2
14
The principal shall ensure that three (3) additional safety drills are given during the school year. 3 These
15
drills may cover inclement weather, earthquakes, armed intruders, or other emergency drills that do not
16
require full evacuation. A record of all fire or safety drills, including the time and date, shall be kept in
17
each school's office. 3
18
ARMED INTRUDER DRILLS
19
The director of schools or his/her designee shall ensure that each school safety team conducts at least
20
one (1) armed intruder drill annually in coordination with local law enforcement.⁴
21
AED DRILLS
22
All schools shall conduct a CPR and AED drill to ensure students are aware of the steps that must be
23
taken in the event of a medical emergency. The principal shall be responsible for ensuring the drill
24
occurs.
25
The Director of Schools shall develop the necessary administrative procedures on AED and CPR
26
training, planning, notification, and maintenance to comply with state law.
27
The principal shall regularly check the quantity, locations, and conditions of fire extinguishers and
28
shall give all school personnel instructions on how to properly use fire extinguishers.
29
MEDICAL EMERGENCIES/PANDEMIC FLU⁶
Version Date: June 14, 2022
Emergency Preparedness Plan
3.202
1
In the event of medical emergencies, such as a pandemic flu outbreak, school officials shall cooperate
2
and consult with the local and state health departments and other local emergency or healthcare
3
providers in protecting students and the community from further infection. The director of schools
4
shall develop procedures for health emergencies in accordance with state law and regulations.⁶
5
REMOTE LEARNING DRILLS⁷
6
At least once each school year, a remote learning drill shall be conducted. The drill shall accurately
7
reflect how students will transition to remote learning in the event of a disruption to school operations.
8
Students shall not be asked or required to transition to remote learning at any time during the drill.
Legal References
Cross References
1.
TRR/MS 0520-01-02-.30(2); TCA 49-6-804; TCA 49-6-
Emergency Closings 1.8011
805(8)
Safety 3.201
2.
TCA 68-102-137(b)
Community Use of School Facilities 3.206
3.
TCA 68-102-137(f)
4.
TCA 49-6-807
5.
TCA 49-2-122; TCA 49-6-1208
6.
TCA 49-6-3004(a), (e); TCA 49-5-404
7.
Public Acts of 2022, Chapter No. 936
Page 2 of 2
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
4.101
05/02/22
Instructional Standards
Rescinds:
Issued:
4.101
08/02/21
1
General
2
The Board is charged with selection of the curriculum. No subjects or topics prohibited by state or
3
federal law shall be taught. ] The Director of Schools shall develop administrative procedures to
4
implement this policy.
5
STATE STANDARDS²
6
Only Tennessee state standards shall be taught within the school district. The following are prohibited:
7
1. Instructional materials, textbooks, or supplemental materials created to align exclusively with
8
Common Core; or
9
10
2. Instructional materials, textbooks, or supplemental materials that are marketed or otherwise
11
identified as Common Core textbooks or instructional materials.
12
CURRICULUM AND INSTRUCTIONAL PROGRAMMING
13
All curriculum and instructional programming implemented in the school district shall adhere to state
14
and federal laws. District employees shall not include or promote any concepts that would violate state
15
law when providing instruction, using instructional or supplemental materials, or when implementing
16
the instructional program and curriculum.
1
17
The Director shall develop procedures to ensure that the district's instructional program complies with
18
state law.
19
Complaints regarding teaching prohibited concepts in violation of state law shall be submitted per the
20
regulation developed by the Tennessee Department of Education. 3
Legal References
Cross References
Version Date: June 14, 2022
Instructional Standards
4.101
1.
TCA 49-6-2202; TCA 49-6-1304; TCA 49-6-2206;
Controversial Issues 4.800
TCA 49-6-1019
Controversial Materials 4.801
2.
TCA 49-1-302(a)(8); TCA 49-1-314
3.
TRR/MS 0520-12-04
Page 2 of 2
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
4.212
05/02/22
Virtual Education Program
Rescinds:
Issued:
4.212
10/04/21
1
General
2
The Hickman County virtual education program is a course or series of courses offered by a school
3
district to provide students a broader range of educational opportunities through the use of technology.
4
Utilizing this program is temporary and shall not replace a student's regular instructional program. 1
5
Class size ratios for the virtual education program shall comply with the requirements as outlined in
6
state law.²
7
Virtual education programs³ shall be made available to students for the following purposes:
8
1. Academic remediation, enrichment, or providing students access to a wider range of courses;
9
10
2. Continuity of educational service for students who are homebound;⁴
11
12
3. Continuity of educational service for students-who are quarantining;5 and
13
14
4. Continuity of educational service for students enrolled in an alternative school; 6 or
15
5. Continuity of educational service when the district utilizes remote instruction due to dangerous
16
or extreme weather conditions, a serious outbreak of illness affecting or endangering students or
17
staff, or during the administration of end of course examinations or other examinations as allowed
7
18
per state law.
19
ELIGIBILITY AND PARTICIPATION REQUIREMENTS
20
Students shall be eligible to utilize a virtual education program if participating in one of the above
21
educational opportunities. The following factors shall also be taken into consideration when
22
determining eligibility:
23
1. Attendance;
24
25
2. Grades; and
26
27
3. Technology survey.
28
29
Version Date: June 14, 2022
Virtual Education Programs
4.212
1
ATTENDANCE
2
Student attendance in the virtual education program shall adhere to the general requirements of board
3
policy 6.200 and any relevant administrative procedures.
4
Methods of confirming student attendance shall include two or more of the following:
5
1. Students participating in a phone call with a teacher, with parent/guardian support as
6
appropriate for the age of the student;
7
8
2. Students participating in synchronous virtual instruction;
9
10
3. Students completing work in a learning management system; or
11
12
4. Students submitting work via hard-copy or virtual formats.
13
REMOVAL FROM VIRTUAL EDUCATION PROGRAM
14
A student may be removed from the virtual education program or denied future enrollment in a virtual
15
education program based on disciplinary issues, attendance issues, or poor academic performance.
16
Before a student is removed based on poor academic performance, the following interventions shall
17
occur:
18
1. Notification of parent/guardian;
19
20
2. One-on-one assessment conducted by the principal/designee regarding any learning needs and
21
academic performance; and
22
23
3. One-on-one virtual support sessions with the student.
24
ENROLLMENT AGREEMENT
25
The Director of Schools shall work with the Board's attorney to draft an enrollment agreement for
26
students from other school districts that want access to virtual education program courses.
27
Legal References
Cross References
1. TRR/MS 0520-01-03-.05(2)
Emergency Closings 1.8011
2.
TCA 49-1-104(h); State Board of Education Policy
Homebound Instruction 4.206
3.206
Credit Recovery 4.210
Page 2 of 3
Virtual Education Programs
4.212
3. TCA 49-16-101; TRR/MS 0520-01-03-.05(2)(a)
Alternative Education 6.319
4.
TRR/MS 0520-01-02-.10; TRR/MS 0520-01-09-.07
5.
TRR/MS 0520-01-13-01(1)(d)(1)
6.
TRR/MS 0520-01-02-.09
7.
Public Acts of 2022, Chapter No. 897
Page 3 of 3
Remove + make it admin.
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
4.402
03/02/20
Selection of Instructional
Rescinds:
Issued:
Materials (Other than Textbooks)
4.402
04/02/18
1
The Board will seek to provide a wide range of instructional materials¹ on all levels of difficulty, with
2
diversity of appeal, and the presentation of different points of view, and will provide procedures for
3
review and reconsideration of allegedly inappropriate instructional materials.
4
OBJECTIVES OF SELECTION
5
In order to assure that instructional materials are an integral part of the educational program, the
6
following selection objectives are adopted:
7
1. To provide materials that will enrich and support the curriculum and personal needs of the
8
students, taking into consideration their varied interests, abilities and learning styles;
9
10
2. To provide materials that will stimulate growth in factual knowledge, literary appreciation,
11
aesthetic values and ethical standards;
12
13
3. To provide a background of information which will enable students to make intelligent
14
judgments in their daily lives;
15
16
4. To provide materials on opposing sides of controversial issues so that the students may develop
17
under guidance the practice of critical analysis;
18
19
5. To provide materials which realistically represent our pluralistic society and reflect the
20
contributions made by these groups and individuals to our American heritage;
21
22
6. To place principles above personal opinion and reason above prejudice in the selection of
23
materials of the highest quality in order to assure a comprehensive media collection appropriate
24
for the students.
25
RESPONSIBILITY FOR MATERIALS SELECTION
26
The responsibility for selection of instructional materials is delegated to the professionally trained
27
personnel employed by the school system.
28
Selection of materials involves many people, including staff, students, and members of the community
29
There is included in the Tennessee BEP an amount of money sufficient to pay two hundred dollars
30
($200) for every teacher in kindergarten through grade twelve (K-12). This money shall be used by the
31
teachers for instructional supplies and shall be given to each teacher by October 31 of each school year
Version Date: June 14, 2022
Selection of Instructional Materials (Other than Textbooks)
4.402
1
so that the teacher may spend it at any time during that school year on instructional supplies as
2
determined necessary by the teacher. 2 $200.00 BEP allocations will be distributed by August 1st of
3
each school year, unless otherwise explained by the Director of Schools.
4
SELECTION CRITERIA AND PROCEDURES
5
In selecting materials for school media centers the following practices are to be observed:
6
1. The librarian in each school is responsible for selecting books and materials for her school;
7
8
2. Selection shall be a continuing process throughout the school year as new suggestions of staff
9
members and students are evaluated and materials already purchased are reevaluated to
10
determine their current or lasting contributions to the educational program of the school; and
11
12
3. Gift materials shall be judged upon the same basis as the library media center's own purchases.
13
Gift materials meeting the selection standards may be accepted with the recommendation of the
14
library media specialist and the approval of the principal.
Legal References
Cross References
1. TSS/MS 0520-01-03-.07(3)
Controversial Materials 4.801
2. TCA 49-3-359
Page 2 of 2
Hickman County Board of Education
4.402
Descriptor Term:
Descriptor Code:
Issued Date:
03/02/20
Reconsideration of Instructional
Rescinds:
Issued:
Materials and Textbooks
4.403
01/08/18
1
The Board supports principles of intellectual freedom inherent in the First Amendment of the
2
Constitution of the United States¹ and expressed in the Library Bill of Rights of the American Library
3
Association.
4
Because opinions differ, there may be questions concerning some instructional and library materials
5
despite the quality of the selection process. If a complaint is made, the following procedure is to be
6
followed:
7
1.
Inform the complainant of the selection procedures and make no commitments.
8
2.
Request the complainant to submit a formal "Request for Reconsideration of Instructional
9
Materials".
10
3.
Inform the director of schools (and other appropriate personnel).
11
4.
Keep challenged materials available for use during the reconsideration process.
12
5.
Upon receipt of the completed form, the principal requests review of the challenged
13
materials by an ad hoc materials review committee within fifteen (15) working days, and
14
notifies the appropriate supervisor and director of schools that such review is being done.
15
The review committee is appointed by the principal, and includes certificated library media
16
personnel, representatives from classroom teachers, one or more parents, and may include
17
one or more students.
18
6.
The review committee shall take the following steps after receiving the challenged
19
materials:
20
a. Read, view or listen to the material in its entirety;
21
b. Check general acceptance of the material by reading recognized and evaluative reviews;
22
c. Determine the extent to which the material supports the curriculum;
23
d. Complete the appropriate "Checklist for Reconsideration of Instructional Materials",
24
judging the material for its strength and value; and
25
e. Present recommendation to principal for further action and to the director of schools for
26
purposes of information.
Version Date: June 14, 2022
4,402
Reconsideration of Instructional
Materials and Textbooks
1
7.
If the complainant desires further action after receiving the recommendation of the
2
committee and the decision of the principal, an appeal may be made to the Board.
Legal References
Cross References
1.
Board of Education, Island Trees Union Free
Textbooks 4.401
School District No. 26 V. Pico, 457 U.S. 853,
School and System Websites 4.407
102 S. Ct. 2799 (1982)
Controversial Materials 4.801
Page 2 of 2
Adopt + Replace
Click here to choose a school board.
Monitoring:
Descriptor Code:
Issued Date:
Descriptor Term:
4.403
Review: Annually, in
November
Library Materials
Rescinds:
Issued:
General
The [insert title of employee] shall be responsible for library collection development. Library
materials shall be reviewed to ensure the content aligns with state law.¹ The library collection shall
adhere to the following criteria:
[Note: The Board can include local standards.]
1. Materials shall be suitable for and consistent with the educational mission of the school;
2. Materials shall be appropriate for the age and maturity levels of the students who may access
them. The determining factor will be based on an assessment of any mature themes or content
(i.e., violence, sexual content, vulgar language, substance abuse);
3. Materials shall contain literary, historical, and/or artistic value and merit; and
4. The collection as a whole shall offer a variety of viewpoints.
[Insert title of employee] shall be responsible for periodically reviewing the district's library
collection in line with these established standards.
COMPLAINTS
If a complaint is made by an employee, student, or parent/guardian, this process is to be followed:
1. Inform the complainant of the selection procedures and make no commitments.
2. Request the complainant to submit a Request for Reconsideration of Library Materials form.
3. Inform the principal (and other appropriate personnel).
4. Keep challenged materials available for use during the reconsideration process.
5. Upon receipt of the completed form, the principal shall notify the Director of Schools.
6. The principal shall request review of the challenged materials by an ad hoc materials review
committee within [insert number] days. The review committee is appointed by the principal
and includes certified library media personnel, representatives from classroom teachers, one or
Version Date: 6/26/2022
Library Materials
4.403
more parents, and may include one or more students. The principal will inform the Director of
Schools of the review committee's progress.
7. The review committee shall take the following steps after receiving the challenged materials:
a. Read, view, or listen to the contested material in its entirety;
b. Check general acceptance of the material by reading recognized and evaluative reviews;
c. Determine the extent to which the material is appropriate for the age and maturity levels
of the students who have access to the materials and whether the material is suitable for,
and consistent with, the educational mission of the school;
d. Complete the appropriate Checklist for Reconsideration of Library Materials, judging
the material for its strength and value; and
e. Present a recommendation to the Director of Schools and the Board.
8. The Board shall review the recommendation presented by the review committee and make the
determination whether the material is appropriate for the age and maturity levels of the students
who have access to the materials and whether the material is suitable for, and consistent with,
the educational mission of the school.
9. If it is determined that the material is not appropriate for the age and maturity levels of the
students who have access to them or is not suitable for, and consistent with, the educational
mission of the school, the Board shall require the school to remove the material from the library
collection.
Legal References
Cross References
1. Board of Education, Island Trees Union Free
Textbooks and Instructional Materials 4.400
School District No. 26 V. Pico, 457 U.S. 853,
School and System Websites 4.407
102 S. Ct. 2799 (1982); Public Acts of 2022,
Controversial Materials 4.801
Chapter No. 744
Page 2 of 2
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
4.406
03/02/20
Use of the Internet
Rescinds:
Issued:
4.406
01/08/18
1
The Board supports the right of staff and students to have reasonable access to various information
2
formats and believes that it is incumbent upon staff and students to use this privilege in an appropriate
3
and responsible manner.
4
Employees
5
Before any employee is allowed use of the district's Internet or intranet access, the employee shall sign
6
a written agreement, developed by the director/designee that sets out the terms and conditions of such
7
use. Any employee who accesses the district's computer system for any purpose agrees to be bound by
8
the terms of that agreement, even if no signed written agreement is on file.
9
The director of schools shall develop and implement procedures for appropriate Internet use which
10
shall address the following:
11
1. Development of the Network and Internet Use Agreement.
12
2. General rules and ethics of Internet access.
13
3. Guidelines regarding appropriate instruction and oversight of student Internet use.
14
4. A uniform signature block for use by all district employees; and
15
5. Prohibited and illegal activities, including but not limited to the following: 1
16
Sending or displaying offensive messages or pictures
17
Using obscene language
18
Harassing, insulting, defaming or attacking others
19
Damaging computers, computer systems or computer networks
20
Hacking or attempting unauthorized access to any computer
21
Violation of copyright laws
22
Trespassing in another's folders, work or files
23
Intentional misuse of resources
24
Using another's password or other identifier (impersonation)
25
Use of the network for commercial purposes
26
Buying or selling personal items on the Internet
27
Students
28
The director of schools shall develop and implement procedures for appropriate Internet use by
29
students. Procedures shall address the following:
30
1. General rules and ethics of Internet use.
31
2. Prohibited or illegal activities, including, but not limited to: 1
Version Date: June 14, 2022
Use of the Internet
4.406
1
Sending or displaying offensive messages or pictures
2
Using obscene language
3
Harassing, insulting, defaming or attacking others
4
Damaging computers, computer systems or computer networks
5
Hacking or attempting unauthorized access
6
Violation of copyright laws
7
Trespassing in another's folders, work or files
8
Intentional misuse of resources
9
Using another's password or other identifier (impersonation)
10
Use of the network for commercial purposes
11
Buying or selling on the Internet
12
INTERNET SAFETY MEASURES²
13
Internet safety measures shall be implemented that effectively address the following:
14
Controlling access by students to inappropriate matter on the Internet and World Wide
15
Web
16
Safety and security of students when they are using electronic mail, chat rooms, and
17
other forms of direct electronic communications
18
Preventing unauthorized access, including "hacking" and other unlawful activities by
19
students on-line
20
Unauthorized disclosure, use and dissemination of personal information regarding
21
students
22
Restricting students' access to materials harmful to them
23
The director of schools/designee shall establish a process to ensure the district's education technology
24
is not used for purposes prohibited by law or for accessing sexually explicit materials. The process
25
shall include, but not be limited to:
26
Utilizing technology that filters, blocks or otherwise prevents internet access (for both
27
students and adults) to material that is obscene, child pornography 3 or harmful to
28
students
29
Prohibiting and preventing a use from sending, receiving, viewing, or downloading
30
materials that are deemed to be harmful to minors;⁴
31
Maintaining and securing a usage log
32
Monitoring on-line activities of students
33
The Board shall provide reasonable public notice of, and at least one (1) public hearing or meeting to
34
address and communicate, its Internet safety measures.
35
A written parental consent shall be required prior to the student being granted access to electronic
36
media involving district technological resources. The required permission/agreement form, which shall
37
specify acceptable uses, rules of on-line behavior, access privileges and penalties for policy/
38
procedural violations, must be signed by the parent/legal guardian of minor students (those under 18
39
years of age) and also by the student. This document shall be executed each year and shall be valid
40
only in the school year in which it was signed unless parent(s) provide written notice that consent is
Page 2 of 4
Use of the Internet
4.406
1
withdrawn. In order to rescind the agreement, the student's parent/guardian (or the student who is at
2
least 18 years old) must provide the director of schools with a written request.
3
Complaints alleging a violation of the internet safety measures shall be submitted to the District
4
Technology Director. All complaints shall be reviewed to determine how to appropriately respond.
5
E-MAIL
6
Users with network access shall not utilize district resources to establish electronic mail accounts
7
through third-party providers or any other nonstandard electronic mail system. All data including e-
8
mail communications stored or transmitted on school system computers shall be monitored.
9
Employees/students have no expectation of privacy with regard to such data. E-mail correspondence
10
may be a public record under the public records law and may be subject to public inspection. 5
11
INTERNET SAFETY INSTRUCTION⁶
12
Students will be given appropriate instruction in internet safety as a part of any instruction utilizing
13
computer resources. The director shall provide adequate in-service instruction on internet safety.
14
Parents and students will be provided with material to raise awareness of the dangers posed by the
15
internet and ways in which the internet may be used safely.
16
SOCIAL NETWORKING
17
1. District staff who have a presence on social networking websites are prohibited from posting
18
data, documents, photographs, or inappropriate information that is likely to create a material
19
and substantial disruption of classroom activity.
20
2. District staff are prohibited from accessing personal social networking sites on school
21
computers or during school hours except for legitimate instructional purposes.
22
3. The board discourages district staff from socializing with students on social networking
23
websites. The same relationship, exchange, interaction, information, or behavior that would be
24
unacceptable in a non-technological medium is unacceptable when done through the use of
25
technology.
26
VIOLATIONS
27
Violations of this policy or a procedure promulgated under its authority shall be handled in accordance
28
with the existing disciplinary procedures of this District.
29
VENDOR CONTRACTS³
30
Prior to entering into any contract for the provision of digital or online materials created or marketed
31
for kindergarten through grade twelve (K-12), the district shall obtain an assurance that the vendor
32
shall adhere to state law. This determination includes ensuring that the vendor filters, blocks, or
33
otherwise prevents access to pornography or obscenity and verifying that the technology prevents a
34
user from sending, receiving, viewing, or downloading materials that are harmful to minors.
Page 3 of 4
Legal References
Cross References
1.
TCA 39-14-602
Use of Electronic Mail (e-mail) 1.805
2. 47 USCA § 254 (h)(5)(A) - (C), 254(1); 47 CFR
Web Pages 4.407
§ 54.520(c)(1)(i); 20 USCA § 7131
Controversial Materials 4.801
3.
Public Acts of 2022, Chapter No. 1002
Student Publications 6.704
4.
TCA 39-17-901; Public Acts of 2022, Chapter
No. 1002
5.
TCA 10-7-512
6.
TCA 49-1-221
Version Date: June 14, 2022
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
4.600
05/04/20
Grading System
Rescinds:
Issued:
4.600
03/05/18
1
The director of schools shall develop an administrative procedure to establish a system of grading and
2
assessment for evaluating and recording student progress and to measure student performance in
3
conjunction with Board-adopted content standards for grades K-8. The grading/assessment system
4
shall follow all applicable statutes and rules and regulations of the State Board of Education. The
5
grading/assessment system shall be uniform district-wide at comparable grade levels except that the
6
director of schools shall have the authority to establish and operate ungraded and/or unstructured
7
classes in grades K-3. 1
8
The director of schools shall submit a copy of the grading, reporting and assessment systems to the
9
Board before the system is implemented. 2 These guidelines shall be communicated annually to students
10
and parents/guardians.¹
11
12
GRADING SYSTEM: GRADES NINE - TWELVE (9-12)¹
Schools teaching grades nine (9) through twelve (12) shall use the uniform grading system established
by the State Board of Education. Using the uniform grading system, students' grades shall be reported
for the purposes of application for post-secondary financial assistance administered by the Tennessee
Student Assistance Corporation.
Subject-area grades shall be expressed by the following letters with their corresponding percentage
range:
A (90-100)
B (80-89)
C (70-79)
D (60-69)
F (0-59)
This grading system shall be uniform throughout the school district for each grade.
13
Version Date: June 22, 2022
Grading System
4.600
1
The following high school courses will have weighted grades:
2
Honors English (Grades 9-12)
Trigonometry
3
Honors Biology I
Honors Algebra II
4
Honors Physical Science
Honors Geometry
5
Honors Chemistry
Dual Enrollment College Courses
6
Honors Physics
Honors American History
7
Anatomy
Honors Algebra I
8
Biology II
Calculus
9
Pre-Calculus
10
Advanced coursework grades will be weighted with additional percentage points to calculate the
11
semester average. Depending on the course taken, the following percentage points will be assigned:⁶
12
Honors Courses - three (3) percentage points;
13
14
Local and Statewide Dual Credit, Capstone Industry Certification Aligned, and Dual
15
Enrollment Courses - four (4) percentage points; and
16
17
Advanced Placement, Cambridge International, College Level Exam Program (CLEP), and
18
International Baccalaureate Courses - five (5) percentage points.
19
Student Absent for State Mandated Exams:
20
1. If a student taking high school assessed subjects is absent, the student will receive a zero or
21
incomplete. If the student is allowed to make up the exam, he or she will do SO during the
22
next scheduled administration. A locally-created exam cannot be administered in lieu of a
23
state exam.
24
2. If a student, taking a K-8 State mandated assessment, is absent or unable to be administered
25
a defined part(s) of any content area or all of the content areas, the student must take an
26
alternate exam approved by the Chief Academic Officer to substitute for the corresponding
27
content not tested.
28
Administration of the alternate exam shall be scheduled by the principal for such a time
29
which shall allow for scoring to be completed before the end of the spring semester of the
30
current school year.
Page 2 of 4
Grading System
4.600
1
Failure to complete the alternative assessment before the end of the spring semester shall
2
result in the student receiving a grade of zero which shall be counted for fifteen (15%)
3
percent of a student's final grade for the spring semester. 3
4
Conduct shall be marked as follows:
5
E
Excellent
6
S
Satisfactory
7
U
Unsatisfactory
8
Conduct grades are based on behavior and shall not be deducted from scholastic grades.
9
Attendance records will not be the sole criterion in determining the awarding of grades or the passing
10
of a course or promotion or retention.
11
Plus and minus evaluations are not to be added to letter grades. Grades are not to be changed once
12
recorded on a report card. If an erroneous grade has been recorded, correction must be made on a new
13
card.
14
Grades given at the end of each nine (9) weeks period for elementary, intermediate, middle school, and
15
high school will be determined from daily work, homework, written assignments and tests. The
16
teacher will weigh the value of grades given for various assignments and tests within the applicable
17
period in computing the grade. This procedure will enable the teacher to allow for individual student
18
differences in the grading process. Any assignments and tests required of a student must be considered
19
in the computation of his grade.
20
At the middle school level and at the high school level, grades will be determined by an average of
21
grades for each of the two 9-week periods. The grades given at the end of each nine (9) weeks period
22
shall be the grade earned by the student, as computed by the teacher, and shall not be subject to
23
manipulation, regardless of the passing or failing nature of the grade provided that said teacher has
24
documented verification on file that he/she has reasonably attempted to contact the student's parent(s)
25
or guardian(s) making them aware of the student's failing grade or grades. The final grade of the year
26
will be determined by averaging the two (2) semester grades.
27
The work of a student whose grades are satisfactory but are withheld because of failure to complete the
28
required work shall be reported as incomplete (I). If the incomplete is not removed in the time
29
designated by the teacher, it will then become an "F".
Page 3 of 4
Grading System
4.600
1
GRADES NINE - TWELVE GRADING SCALE AND LOTTERY SCHOLARSHIPS⁵
2
Schools teaching grades nine through twelve shall use the uniform grading system established by the
3
State Board of Education. Using the uniform grading system, students' grades shall be reported for the
4
purposes of application for post-secondary financial assistance administered by the Tennessee Student
5
Assistance Corporation. 1
6
Each school counselor shall provide incoming freshman with information on college core courses
7
required for lottery scholarships as well as necessary criteria (grade point average, ACT, and SAT
8
score, etc.) that must be met in order to receive a scholarship.
9
Seniors may apply for the Tennessee HOPE Scholarship by completing the Free Application for
10
Federal Student Aid (FAFSA). The FAFSA is available at the guidance office or on-line at
11
www.fafsa.ed.gov. Students shall be made aware of all applicable FAFSA deadlines and encouraged to
12
submit applications in a timely manner.
13
Elementary school counselors should explain the HOPE Scholarship and its requirements to their
14
students and impress upon them the benefits of making good grades.
15
LOTTERY SCHOLARSHIP DAY
16
Each school year, prior to scheduling courses for the following school year, schools teaching students
17
in grades 8-11 shall conduct a lottery scholarship day for students and their parents. 6
Legal References
Cross References
1.TRR/MS 0520-01-03-.05(3)
Alternative Credit Options 4.209
2.TCA 49-2-203(b)(7); TCA 49-2-301(b)(1)(H)
Credit Recovery 4.210
3.TCA 49-1-617
Reporting Student Progress 4.601
4.TCA 49-2-203(b)(7)
Honor Roll, Awards, & Class Ranking 4.602
5.TCA 49-4-904-907; SBOE Policy 3.301
Promotion and Retention 4.603
TCA 49-4-932(f)
Transcript Alterations 4.608
Page 4 of 4
New Model Policy
Click here to choose a school board.
Monitoring:
Descriptor Term:
Descriptor Code:
Issued Date:
5.119
Review: Annually, in
January
Employment of Retirees
Rescinds:
Issued:
1
General
2
The Director of Schools may hire a retired individual if certain conditions are met as provided for in
3
state law.
4
EMPLOYMENT CONTRACTS FOR UP TO 120 DAYS
5
Teachers who retire under the Tennessee Consolidated Retirement System (TCRS) may be employed
6
for up to one hundred twenty (120) days per year without loss of retirement benefits. Retired teachers
7
may substitute teach for additional days if the Director of Schools certifies in writing to the Division of
1
8
Retirement that no other qualified personnel are available to substitute teach.
9
EMPLOYMENT CONTRACTS FOR ONE YEAR
10
The Director of Schools may employ teachers retired for at least one (1) year for full-time employment
11
as a kindergarten through twelfth (K-12) grade teacher on a year-to-year basis. Retirement benefits will
12
not be lost or suspended under certain conditions which include, but are not limited to, the following: 2
13
1. The Director of Schools of the employing district shall certify in writing that no other qualified
14
individuals are available to fill the position;
15
16
2. The Commissioner of Education shall certify that the employing school district serves an area
17
that lacks qualified teachers to serve in the position to be filled;
18
19
3. The retired teacher shall hold a valid license and shall not be entitled to tenure status;
20
21
4. The retired teacher shall not be eligible to accrue additional retirement benefits, accrue leave, or
22
receive medical insurance coverage; and
23
24
5. The salary paid to the retired teacher shall not be less than the rate of compensation set by the
25
Board for teachers with no experience filling similar positions or more than eighty-five percent
26
(85%) of the rate of compensation set by the Board for teachers with comparable training and
27
years of experience filling similar positions.
Version Date: June 20, 2022
Employment of Retirees
5.119
1
ADDITIONAL EMPLOYMENT OPTION FOR RETIREES³
2
Retired members of TCRS or a similar system may be offered reemployment for up to one (1) year as
3
a kindergarten through twelfth (K-12) grade teacher, substitute teacher, or bus driver under the
4
following conditions:
5
1. The retired member has been retired for at least sixty (60) calendar days;
6
7
2. The retirement benefit payable to the retired member is reduced to seventy percent (70%) of the
8
retirement allowance;
9
10
3. The retired member's employment can't be longer than a one (1) year period; however, the
11
retired member can be reemployed for additional one (1) year periods;
12
13
4. The retired member is not drawing disability retirement benefits; and
14
15
5. The retired member can't accrue additional retirement benefits.
16
The Director of Schools shall notify TCRS of the member's reemployment and certify in writing that
17
the retired member has the required experience and training for the position and that no other qualified
18
persons are available to fill the position.
19
Once the retired member is hired by the district, the district shall pay TCRS as prescribed by state law.
20
The school district shall pay to TCRS during the period of reemployment the greater of (1) a payment
21
equal to the amount the school district would have contributed to TCRS; or (2) an amount equal to five
22
percent (5%) of the retired member's pay rate.
23
Legal References
Cross References
1.
TCA 8-36-805
Application and Employment 5.106
2.
TCA 8-36-821
Substitute Teachers 5.701
3.
Public Acts of 2022, Chapter No. 821
Page 2 of 2
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
5.200
08/02/21
Separation Practices for Tenured
Rescinds:
Issued:
Teachers
5.200
01/04/21
1
SUSPENSION PENDING AN INVESTIGATION 1
2
The director of schools may suspend a teacher at any time that may seem necessary, pending
3
investigation or final disposition of a case before the board or an appeal. If the matter under
4
investigation is not the subject of an ongoing criminal investigation or a department of children's
5
services investigation, and if no charges for dismissal have been made, a suspension pending
6
investigation shall not exceed ninety (90) days in duration. Under no circumstances shall the director
7
of schools suspend a teacher with pay. If vindicated or reinstated, the teacher shall be paid full salary
8
for the period of suspension.
9
SUSPENSION OF THREE DAYS OR LESS 2,3
10
A director of schools/designee may suspend a teacher for incompetence, inefficiency, neglect of duty,
11
unprofessional conduct and insubordination. Before an employee is suspended he/she shall be: (1)
12
provided with written notice, including the reasons for the suspension along with an explanation of the
13
evidence; (2) given an opportunity to respond to the director at a conference, if requested within five
14
(5) days; and (3) given a written decision of the suspension within ten (10) days. Both parties may be
15
represented by counsel at the conference, which shall be recorded.
16
Under no circumstances shall a director of schools suspend a tenured teacher with pay. If reinstated,
17
the tenured teacher shall be paid full salary for the period of suspension, unless suspension without pay
18
is deemed to be an appropriate penalty.
19
DISMISSAL OR SUSPENSIONS GREATER THAN THREE DAYS4
20
The Board shall maintain a list of qualified individuals who have indicated a willingness to act as
21
impartial hearing officers, as defined under Tennessee law.
22
When charges are made against a tenured teacher, charging the teacher with offenses which may
23
justify dismissal or a suspension greater than three days, the charges shall be made in writing,
24
specifically stating the offenses which are charged and shall be signed by the party or parties making
25
the charges.
26
If, in the opinion of the Board, the charges are of such nature as to warrant the release or a suspension
27
greater than three days of the teacher, the director of schools shall give the teacher a written notice of
28
this decision, a copy of the charges against the teacher, and a copy of a form provided by the
29
Commissioner of Education advising the teacher of his/her legal duties, rights and recourse.
30
A tenured teacher who has been given notice of charges against him/her may within thirty (30) days
31
after receipt of notice give written notice to the director of schools of his/her request for a hearing.
Version Date: June 20, 2022
Separation Practices for Tenured Teachers
5.200
1
The director of schools shall, within five (5) days after receipt of request, assign a hearing officer from
2
the list maintained by the Board.
3
The hearing officer shall notify the parties, or their attorney, of the officer's assignment and direct the
4
parties or the attorneys for the parties, or both, to appear before the hearing officer for simplification of
5
issues and the scheduling of the hearing. That hearing shall be set no later than thirty (30) days
6
following receipt of the initial request for a hearing. In the discretion of the hearing officer, all or part
7
of any prehearing conference may be conducted by telephone if each participant has an opportunity to
8
participate, be heard, and to address proof and evidentiary concerns. The hearing officer is empowered
9
to issue appropriate orders and to regulate the conduct of the proceedings.
10
Either party may appeal to the Board of Education an adverse ruling by giving written notice of appeal
11
within ten (10) working days of the hearing officer's delivery of the hearing officer's written findings
12
and conclusions. The director of schools shall prepare a copy of the proceedings, including all
13
transcripts and evidence, documentary or otherwise, and transmit the same to the Board within twenty
14
(20) days of the receipt of the notice of appeal.
15
The Board shall hear the appeal on the record, and no new evidence may be submitted by either party.
16
The appealing party may appear before the Board to argue why the adverse ruling should be over-
17
turned. In no event should such argument last more than fifteen (15) minutes, unless the Board should
18
vote to extend additional time. At the conclusion of the hearing, any member of the Board may vote to
19
sustain the decision of the Hearing officer, send the record back for additional evidence, revise the
20
penalty or reverse the decision. The Board shall render its decision within ten (10) working days after
21
the conclusion of the hearing. In the event that the decision of the Board is appealed to the Chancery
22
court, the Board shall transmit the entire record prepared by the director and reviewed by the Board to
23
the Chancery court for its review.
24
RESIGNATION
25
A teacher shall give the director of schools notice of resignation at least thirty (30) days before the
26
effective date of the resignation. A teacher who fails to give such notice, in the absence of justifiable
27
extenuating circumstances, shall forfeit all tenure status. The Board may waive the thirty (30) days'
28
notice requirement and permit a teacher to resign in good standing. 5
29
The conditions under which it is permissible to break a contract with the Board are as follows:
30
1. The incapacity on the part of the teacher to perform the contract as evidenced by the certified
31
statement of a physician approved by the Board;
32
2. The release by the Board of the teacher from the contract which the teacher has entered into
33
with the Board.
34
Any teacher on leave shall notify the director of schools in writing at least thirty (30) days prior to the
35
date of return if the teacher does not intend to return to the position from which he/she has taken leave.
36
Failure to render such notice may be considered a breach of contract.⁷
37
Upon a breach of contract, the Board, upon a motion recorded in its minutes, may file a complaint with
38
the State Board of Education and request the suspension of a teacher's certificate. After the State Board
Page 2 of 4
Separation Practices for Tenured Teachers
5.200
1
of Education has provided the teacher an opportunity for defense during a hearing, the State Board of
2
Education may suspend the certificate for no less than thirty (30) and no more than three hundred
3
sixty-five (365) days. 8
4
RETIREMENT
5
Retirement shall mean a termination of services under conditions which will allow the employee to
6
draw benefits from retirement plans and/or social security benefits. Employees eligible for retirement
7
benefits may elect to retire at any age according to the provisions of the retirement system.
8
Central office personnel shall assist employees in securing retirement benefits; however, it shall be the
9
responsibility of the retiring employee to provide verification of eligibility in writing from TCRS to the
10
central office. It shall be the responsibility of the retiring employee to file for benefits.
11
Teachers who retire under TCRS may be employed up to one hundred twenty (120) days per year
12
without loss of retirement benefits. Retired teachers may substitute teach for additional days if the
13
Director of Schools certifies in writing to the Division of Retirement that no other qualified personnel
14
are available to substitute teach.⁹
15
The director of schools may employ teachers retired for at least one year for full time employment as a
16
kindergarten through twelfth grade teacher on a year to year basis. Retirement benefits will not be lost
17
or suspended under certain conditions, which include but are not limited to the following: 10
18
1. The director of schools of the employing system must certify in writing that no other qualified
19
individuals are available to fill the position;
20
2. The Commissioner of Education must certify that the employing school system serves an area
21
that lacks qualified teachers to serve in the position to be filled;
22
3. The retired teacher must hold a valid license and shall not be entitled to tenure status;
23
4. The retired teacher shall not be eligible to accrue additional retirement benefits, accrue leave or
24
receive medical insurance coverage; and
25
5. The salary paid to the retired member shall not be less than the rate of compensation set by the
26
Board for teachers with no experience filling similar positions, nor more than eighty five
27
percent (85%) of the rate of compensation set by Board for teachers with comparable training
28
and years of experience filling similar positions.
Page 3 of 4
Separation Practices for Tenured Teachers
5.200
Legal References
Cross References
1.
TCA 49-5-511(a)(3)
Public Hearings 1.401
2.
TCA 49-2-301(b)(1)(EE), TCA 49-5-512(d)
Teacher Tenure 5.117
3.
TCA 49-5-511(a)(2)
Recommendations and File Transfers 5.203
4.
TCA 49-5-511-513
5.
TCA 49-5-508(a)
6.
TCA 49-5-508(c)
7.
TCA 49-5-706
8.
TCA 49-5-411(b); Public Acts of 2021, Chapter No.
493
9.
TCA 8-36-805
10. TCA 8-36-821
Page 4 of 4
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
5.201
08/02/21
Separation Practices for Non-Tenured
Teachers
Rescinds:
Issued:
5.201
11/02/20
SUSPENSION PENDING AN INVESTIGATION
1
1
2
The director of schools may suspend a teacher at any time that may seem necessary, pending
3
investigation or final disposition of a case before the board or an appeal. If the matter under
4
investigation is not the subject of an ongoing criminal investigation or a department of children's
5
services investigation, and if no charges for dismissal have been made, a suspension pending
6
investigation shall not exceed ninety (90) days in duration. Under no circumstances shall the director
7
of schools suspend a non-tenured teacher with pay. If vindicated or reinstated, the non-tenured teacher
8
shall be paid full salary for the period of suspension.
9
SUSPENSION OF THREE DAYS OR LESS²
10
A director of schools/designee may suspend a teacher for incompetence, inefficiency, neglect of duty,
11
unprofessional conduct and insubordination. Before an employee is suspended he/she shall be: (1)
12
provided with written notice, including the reasons for the suspension along with an explanation of the
13
evidence; (2) given an opportunity to respond to the director at a recorded conference, if requested
14
within five (5) days; and (3) given a written decision of the suspension within ten (10) days. Both
15
parties may be represented by counsel at the conference, which shall be recorded.
16
DISMISSAL OR SUSPENSION GREATER THAN THREE DAYS²
17
The director of schools may dismiss or suspend for more than three days any non-tenured teacher
18
during the contract year for incompetence, inefficiency, insubordination, improper conduct or
19
neglect of duty after giving the non-tenured teacher, in writing, due notice of the charges.
20
The director of schools shall give the non-tenured teacher an opportunity for a full and complete
21
hearing before an impartial hearing officer.
22
The Board will appoint an impartial hearing officer to conduct such hearings. The hearing officer will
23
hear the case and the employee shall have the right to:
24
1. be represented by counsel;
25
2. call and subpoena witnesses;
26
3. examine all witnesses; and
27
4. require that all testimony be given under oath.
28
Factual findings and decisions in all dismissal cases shall be reduced to written form and delivered to
29
the affected employee within ten (10) working days following the close of the hearing. The employee
30
may appeal the decision to the Board within ten (10) working days of the hearing officer rendering the
31
written decision to the employee. Written notice of appeal to the Board shall be given to the director of
Version Date: June 20, 2022
Separation Practices for Non-tenured Teachers
5.201
1
schools. Within twenty (20) days' of receipt of notice, the director shall prepare a copy of the
2
proceedings, transcript, documentary and other evidence presented and provide the Board a copy of the
3
same.
4
The Board shall hear the appeal. No new evidence shall be introduced. The non-tenured teacher may
5
appear in person or be represented by counsel and argue why the decision should be modified or
6
reversed. The Board shall take one of the following actions:
7
1. sustain the decision;
8
2. send the record back if additional evidence is necessary; or
9
3. revise the penalty or reverse the decision.
10
Before any decision to dismiss is made, a majority of the membership of the Board shall concur in
11
sustaining the charges. The Board shall render a decision on the appeal within ten (10) working days
12
after the conclusion of the hearing.
13
The director of schools shall also have the right to appeal any adverse ruling by the Hearing Officer in
14
same manner as the non-tenured teacher.
15
Within twenty (20) days after receipt of notice of the decision of the Board, either party may appeal to
16
the chancery court in the county where the school system is located. The Board shall provide the entire
17
record of the hearing to the court.
18
NONRENEWAL
19
Non-tenured teachers are subject to the same rules and regulations and are entitled to the privileges of
20
employment enjoyed by tenured teachers except that they have no claim upon continuing employment
21
or tenure protections.
22
The principal is responsible for discussing deficiencies as part of the evaluation process with the non-
23
tenured teacher and providing assistance for overcoming these deficiencies.
24
The director of schools is under no obligation to re-employ non-tenured teachers at the end of their
25
con- tract period. If the director of schools determines not to renew the contract of a non-tenured
26
teacher, 1 the following action shall be taken:
27
1. The Board shall be notified at the next regular board meeting; and
28
2. Written notice of non-renewal shall be sent to the teacher by certified mail or overnight carrier,
29
or by email within five (5) business days following the last instructional day for the school
30
year. 3 If the reason for nonrenewal is due only to a loss of funding for the position, then the
31
notice shall include a statement listing it as the cause for nonrenewal
32
RESIGNATION
33
A teacher shall give the director of schools notice of resignation at least thirty (30) days before the
34
effective date of the resignation. 4 The Board may waive the thirty (30) days-notice requirement and
35
permit a teacher to resign in good standing.
Page 2 of 4
Separation Practices for Non-tenured Teachers
5.201
1
The conditions under which it is permissible to break a contract with the Board are as follows: 5
2
1. The incapacity on the part of the teacher to perform the contract as evidenced by the certified
3
statement of a physician approved by the Board;
4
2. The release by the Board of the teacher from the contract which the teacher has entered into
5
with the Board.
6
Any teacher on leave shall notify the director of schools in writing at least thirty (30) days' prior to the
7
date of return if the teacher does not intend to return to the position from which he/she has taken leave.
8
Failure to render such notice may be considered a breach of contract.⁶
9
Upon a breach of contract, the Board, upon a motion recorded in its minutes, may file a complaint with
10
the State Board of Education and request the suspension of a teacher's certificate. After the State Board
11
of Education has provided the teacher an opportunity for defense during a hearing, the State Board of
12
Education may suspend the certificate for no less than thirty (30) and no more than three hundred
13
sixty-five (365) days.⁷
14
RETIREMENT
15
Retirement shall mean a termination of services under conditions which will allow the employee to
16
draw benefits from retirement plans and/or social security benefits.
17
Employees eligible for retirement benefits may elect to retire at any age according to the provisions of
18
the retirement system. Central office personnel shall assist employees in securing retirement benefits;
19
however, it shall be the responsibility of the retiring employee to provide verification of eligibility in
20
writing from TCRS to the central office. It shall be the responsibility of the retiring employee to file for
21
benefits.
22
Employees who retire under TCRS may be employed up to one hundred twenty (120) days per year
23
without loss of retirement benefits. Retired teachers may substitute teach for additional days if the
24
director of schools certifies in writing to the Division of Retirement that no other qualified personnel
25
are available to substitute teach. 8
26
The director of schools may employ teachers retired for at least one year for full time employment as a
27
kindergarten through twelfth grade teacher on a year to year basis. Retirement benefits will not be lost
28
or suspended under certain conditions, which include but are not limited to the following:
29
1. The director of schools of the employing system must certify in writing that no other qualified
30
individuals are available to fill the position;
31
2. The Commissioner of Education must certify that the employing school system serves an area
32
that lacks qualified teachers to serve in the position to be filled;
33
3. The retired teacher must hold a valid license and shall not be entitled to tenure status;
34
4. The retired teacher shall not be eligible to accrue additional retirement benefits, accrue leave or
35
receive medical insurance coverage; and
36
5. The salary paid to the retired member shall not be less than the rate of compensation set by the
37
Board for teachers with no experience filling similar positions, nor more than eighty five
38
percent (85%) of the rate of compensation set by Board for teachers with comparable training
39
and years of experience filling similar positions.
Page 3 of 4
Separation Practices for Non-tenured Teachers
5.201
1
(Note: Nonrenewal of non-tenured teachers after the contract year is not suspension or dismissal and
2
does NOT follow the suspension/dismissal procedures outlined in this policy. Rather, nonrenewal of
3
non-tenured teachers after the contract year follows the nonrenewal procedures outlined in this
4
policy.)
Legal References
Cross References
1.
TCA 49-5-511(a)(3)
Public Hearings 1.401
2.
TCA 49-2-301(b)(1)(EE); TCA 49-5-512
Teacher Tenure 5.117
3.
TCA 49-5-409; Public Acts of 2021, Chapter No. 378
Recommendations and File Transfers 5.203
4.
TCA 49-5-508
5.
TCA 49-5-411(a)
6.
TCA 49-5-706
7.
TCA 49-5-411(b); Public Acts of 2021, Chapter No.
493
8.
TCA 8-36-805
9.
TCA 8-36-821
Page 4 of 4
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
5.701
03/07/22
Substitute Teachers
Rescinds:
Issued:
5.701
12/07/21
1
Substitute teachers are those teachers used to replace teachers on leave or to fill temporary vacancies. 1,2
2
Substitute teachers may be employed and paid directly by the board of education or by a third party
3
public or private employer through an agreement between such third party employer and the board of
4
education. Substitute teachers employed by third party entities shall be subject to the same
5
unemployment benefit eligibility conditions as substitute teachers employed directly by the board of
education.
2
6
7
APPLICATION/QUALIFICATIONS
8
Criminal history record checks and fingerprinting of applicants for substitute teaching are required.³
9
Applicants with revoked licenses or certificates according to the Department of Education shall not be
10
hired.
4
11
Qualifications for substitute teachers shall be: (1) a high school diploma or GED; (2) attendance at an
12
orientation session.
13
A list of substitute teachers will be prepared by the director of schools who will maintain files which
14
may include transcripts, credentials, recommendations and other pertinent information.
15
COMPENSATION
16
If employed directly by the board of education, the compensation of substitute teachers shall be
17
determined annually by the Board.
18
Retired teachers serving as substitutes who do not have an active teaching license shall be paid the
19
same as a retired substitute teacher with an active teaching license. This only applies to teachers who
20
retired after July 1, 2011 through July 1, 2016. 5
21
CERTIFICATION
22
When substituting for a regular teacher who has been absent for twenty (20) consecutive days, a
23
substitute teacher must possess a teaching certificate with endorsement in the discipline(s) to be
24
taught. 5 When substituting for a teacher without sick leave, the substitute shall be certified and paid
25
according to the state salary schedule. 1
26
Retired teachers may substitute one hundred twenty (120) days per year without loss of retirement
27
benefits and may substitute for additional days if the director of schools certifies in writing to the
28
Division of Retirement that no other qualified personnel are available to substitute teach.
Version Date: June 20, 2022
Substitute Teachers
5.701
1
EMERGENCY NEEDS
2
All teacher aides, secretaries and clerks are approved substitute teachers for use in emergency
3
situations. Emergency use shall be defined as less than a full day due to the regular or substitute
4
teacher being unable to arrive on time or remain for the full day.
5
Said substitutes shall receive the proportionate equivalent salary regular substitute teachers would
6
receive under similar circumstances or their regular salary, if higher; however, they shall not receive
7
pay for both positions at the same time.
8
Licensed personnel can be used as a substitute teacher in another class in emergency situations in
9
which another substitute is unable to arrive on time or remain for the full day. Licensed personnel who
10
volunteer to substitute in a class in addition to their normal instructional duties and complete after-
11
school planning time will be compensated per class period in which they are utilized.
12
TRAINING AND ORIENTATION
13
The director of schools shall be responsible for ensuring that there are appropriate training and
14
development programs for substitute teachers.
15
RESPONSIBILITIES
16
Substitute teachers shall assume the same responsibilities as the regular teacher, including, but not
17
limited to, bus duty and playground supervision.
18
RE-EMPLOYMENT/TERMINATION
19
On an annual basis, the director of schools, with input from the principals, shall determine which
20
substitute teachers performed at an acceptable level. Substitute teachers who performed below an
21
acceptable level shall not be re-employed.
22
All substitutes shall be responsible for providing correct addresses and phone numbers and for
23
notifying the principal and/or third party employer if they wish to terminate their service as substitutes.
Page 2 of 3
Substitute Teachers
5.701
Legal References
Cross References
1.
TRR/MS 0520-01-02-.04(5)
Background Investigations 5.118
2.
TCA 49-5-709
3.
TCA 49-5-413(a)(2)
4.
TCA 49-2-203(a)(15)
5.
TCA 49-3-312(b)
6.
TCA 49-3-312(a); TRR/MS 0520-01-02-.04(5)(b)
7.
TCA 8-36-805
Page 3 of 3
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
5.201
08/02/21
Separation Practices for Non-Tenured
Teachers
Rescinds:
Issued:
5.201
11/02/20
SUSPENSION PENDING AN INVESTIGATION
1
1
2
The director of schools may suspend a teacher at any time that may seem necessary, pending
3
investigation or final disposition of a case before the board or an appeal. If the matter under
4
investigation is not the subject of an ongoing criminal investigation or a department of children's
5
services investigation, and if no charges for dismissal have been made, a suspension pending
6
investigation shall not exceed ninety (90) days in duration. Under no circumstances shall the director
7
of schools suspend a non-tenured teacher with pay. If vindicated or reinstated, the non-tenured teacher
8
shall be paid full salary for the period of suspension.
9
SUSPENSION OF THREE DAYS OR LESS²
10
A director of schools/designee may suspend a teacher for incompetence, inefficiency, neglect of duty,
11
unprofessional conduct and insubordination. Before an employee is suspended he/she shall be: (1)
12
provided with written notice, including the reasons for the suspension along with an explanation of the
13
evidence; (2) given an opportunity to respond to the director at a recorded conference, if requested
14
within five (5) days; and (3) given a written decision of the suspension within ten (10) days. Both
15
parties may be represented by counsel at the conference, which shall be recorded.
16
DISMISSAL OR SUSPENSION GREATER THAN THREE DAYS²
17
The director of schools may dismiss or suspend for more than three days any non-tenured teacher
18
during the contract year for incompetence, inefficiency, insubordination, improper conduct or
19
neglect of duty after giving the non-tenured teacher, in writing, due notice of the charges.
20
The director of schools shall give the non-tenured teacher an opportunity for a full and complete
21
hearing before an impartial hearing officer.
22
The Board will appoint an impartial hearing officer to conduct such hearings. The hearing officer will
23
hear the case and the employee shall have the right to:
24
1. be represented by counsel;
25
2. call and subpoena witnesses;
26
3. examine all witnesses; and
27
4. require that all testimony be given under oath.
28
Factual findings and decisions in all dismissal cases shall be reduced to written form and delivered to
29
the affected employee within ten (10) working days following the close of the hearing. The employee
30
may appeal the decision to the Board within ten (10) working days of the hearing officer rendering the
31
written decision to the employee. Written notice of appeal to the Board shall be given to the director of
Version Date: June 20, 2022
Separation Practices for Non-tenured Teachers
5.201
1
schools. Within twenty (20) days' of receipt of notice, the director shall prepare a copy of the
2
proceedings, transcript, documentary and other evidence presented and provide the Board a copy of the
3
same.
4
The Board shall hear the appeal. No new evidence shall be introduced. The non-tenured teacher may
5
appear in person or be represented by counsel and argue why the decision should be modified or
6
reversed. The Board shall take one of the following actions:
7
1. sustain the decision;
8
2. send the record back if additional evidence is necessary; or
9
3. revise the penalty or reverse the decision.
10
Before any decision to dismiss is made, a majority of the membership of the Board shall concur in
11
sustaining the charges. The Board shall render a decision on the appeal within ten (10) working days
12
after the conclusion of the hearing.
13
The director of schools shall also have the right to appeal any adverse ruling by the Hearing Officer in
14
same manner as the non-tenured teacher.
15
Within twenty (20) days after receipt of notice of the decision of the Board, either party may appeal to
16
the chancery court in the county where the school system is located. The Board shall provide the entire
17
record of the hearing to the court.
18
NONRENEWAL
19
Non-tenured teachers are subject to the same rules and regulations and are entitled to the privileges of
20
employment enjoyed by tenured teachers except that they have no claim upon continuing employment
21
or tenure protections.
22
The principal is responsible for discussing deficiencies as part of the evaluation process with the non-
23
tenured teacher and providing assistance for overcoming these deficiencies.
24
The director of schools is under no obligation to re-employ non-tenured teachers at the end of their
25
con- tract period. If the director of schools determines not to renew the contract of a non-tenured
26
teacher, 1 the following action shall be taken:
27
1. The Board shall be notified at the next regular board meeting; and
28
2. Written notice of non-renewal shall be sent to the teacher by certified mail or overnight carrier,
29
or by email within five (5) business days following the last instructional day for the school
30
year. 3 If the reason for nonrenewal is due only to a loss of funding for the position, then the
31
notice shall include a statement listing it as the cause for nonrenewal
32
RESIGNATION
33
A teacher shall give the director of schools notice of resignation at least thirty (30) days before the
34
effective date of the resignation. 4 The Board may waive the thirty (30) days-notice requirement and
35
permit a teacher to resign in good standing.
Page 2 of 4
Separation Practices for Non-tenured Teachers
5.201
1
The conditions under which it is permissible to break a contract with the Board are as follows: 5
2
1. The incapacity on the part of the teacher to perform the contract as evidenced by the certified
3
statement of a physician approved by the Board;
4
2. The release by the Board of the teacher from the contract which the teacher has entered into
5
with the Board.
6
Any teacher on leave shall notify the director of schools in writing at least thirty (30) days' prior to the
7
date of return if the teacher does not intend to return to the position from which he/she has taken leave.
8
Failure to render such notice may be considered a breach of contract.⁶
9
Upon a breach of contract, the Board, upon a motion recorded in its minutes, may file a complaint with
10
the State Board of Education and request the suspension of a teacher's certificate. After the State Board
11
of Education has provided the teacher an opportunity for defense during a hearing, the State Board of
12
Education may suspend the certificate for no less than thirty (30) and no more than three hundred
13
sixty-five (365) days.⁷
14
RETIREMENT
15
Retirement shall mean a termination of services under conditions which will allow the employee to
16
draw benefits from retirement plans and/or social security benefits.
17
Employees eligible for retirement benefits may elect to retire at any age according to the provisions of
18
the retirement system. Central office personnel shall assist employees in securing retirement benefits;
19
however, it shall be the responsibility of the retiring employee to provide verification of eligibility in
20
writing from TCRS to the central office. It shall be the responsibility of the retiring employee to file for
21
benefits.
22
Employees who retire under TCRS may be employed up to one hundred twenty (120) days per year
23
without loss of retirement benefits. Retired teachers may substitute teach for additional days if the
24
director of schools certifies in writing to the Division of Retirement that no other qualified personnel
25
are available to substitute teach. 8
26
The director of schools may employ teachers retired for at least one year for full time employment as a
27
kindergarten through twelfth grade teacher on a year to year basis. Retirement benefits will not be lost
28
or suspended under certain conditions, which include but are not limited to the following:
29
1. The director of schools of the employing system must certify in writing that no other qualified
30
individuals are available to fill the position;
31
2. The Commissioner of Education must certify that the employing school system serves an area
32
that lacks qualified teachers to serve in the position to be filled;
33
3. The retired teacher must hold a valid license and shall not be entitled to tenure status;
34
4. The retired teacher shall not be eligible to accrue additional retirement benefits, accrue leave or
35
receive medical insurance coverage; and
36
5. The salary paid to the retired member shall not be less than the rate of compensation set by the
37
Board for teachers with no experience filling similar positions, nor more than eighty five
38
percent (85%) of the rate of compensation set by Board for teachers with comparable training
39
and years of experience filling similar positions.
Page 3 of 4
Separation Practices for Non-tenured Teachers
5.201
1
(Note: Nonrenewal of non-tenured teachers after the contract year is not suspension or dismissal and
2
does NOT follow the suspension/dismissal procedures outlined in this policy. Rather, nonrenewal of
3
non-tenured teachers after the contract year follows the nonrenewal procedures outlined in this
4
policy.)
Legal References
Cross References
1.
TCA 49-5-511(a)(3)
Public Hearings 1.401
2.
TCA 49-2-301(b)(1)(EE); TCA 49-5-512
Teacher Tenure 5.117
3.
TCA 49-5-409; Public Acts of 2021, Chapter No. 378
Recommendations and File Transfers 5.203
4.
TCA 49-5-508
5.
TCA 49-5-411(a)
6.
TCA 49-5-706
7.
TCA 49-5-411(b); Public Acts of 2021, Chapter No.
493
8.
TCA 8-36-805
9.
TCA 8-36-821
Page 4 of 4
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
6.200
08/02/21
Attendance
Rescinds:
Issued:
6.200
01/04/21
1
Attendance is a key factor in student achievement and therefore, students are expected to be present
2
each day school is in session. The official school day for students begins at 8:00 a.m. and concludes at
3
3:00 p.m. unless so noted on the Board approved calendar.
1
4
The attendance supervisor shall oversee the entire attendance program which shall include:
5
1. All accounting and reporting procedures and their dissemination;
6
7
2. Alternative program options for students who severely fail to meet minimum attendance
8
requirements;
9
10
3. Ensuring that all school age children attend school;
11
12
4. Providing documentation of enrollment status upon request for students applying for new or
13
reinstatement of driver's permit or license; and
14
15
5. Notifying the Department of Safety whenever a student with a driver's permit or license
16
withdraws from school. 2
17
Student attendance records shall be given the same level of confidentiality as other student records.
18
Only authorized school officials with legitimate educational purposes may have access to student
19
information without the consent of the student or parent/guardian.³
20
Absences shall be classified as either excused or unexcused as determined by the principal/designee.
21
Excused absences shall include: 4
22
1. Personal illness;
23
24
2. Illness of immediate family member;
25
26
3. Death in the family;
27
28
4. Extreme weather conditions;
29
30
5. Religious observances; 5
31
32
6. Pregnancy;
33
Version Date: June 20, 2022
Attendance
6.200
1
7. School-endorsed activities;
2.
3
8. Summons, subpoena, or court order; or
4
5
9. Circumstances which in the judgment of the principal create emergencies over which the
6
student has no control.
7
The principal shall be responsible for ensuring that:⁶
8
1. Attendance is checked and reported daily for each class;
9
10
2. Daily absentee sheets contain sign in/sign out sheets and indicate students present or absent
11
for the majority of the day;
12
13
3. All student absences are verified;
14
15
4. Written excuses are submitted for absences and tardiness;
16
17
5. System-wide procedures for accounting and reporting are followed.
18
TRUANCY
19
General
20
Annually, the Director of Schools/designee will provide written notice to parent(s)/guardian(s) that
21
attendance at school is required. Students shall be present at least fifty percent (50%) of the scheduled
22
school day in order to be counted present. Students may attend part-time days, alternating days, or for a
23
specific amount of time as indicated in their Individualized Education Plan or 504 Plan and shall be
24
considered present for school attendance purposes. If a student is required to participate in a remedial
25
instruction program outside of the regular school day where there is no cost to the parent(s) and the
26
school system provides transportation, unexcused absences from these programs shall be reported in
27
the same manner.⁷
28
Students who are absent five (5) days without adequate excuse shall be reported to the director of
29
schools/designee who will, in turn, provide written notice to the parent(s)/guardian(s) of the student's
30
absence. If a parent does not provide documentation within adequate time excusing those absences, or
31
request an attendance hearing, then the Director of Schools shall implement the progressive truancy
32
intervention plan described below prior to referral to juvenile court.
33
The director of schools/designee shall develop appropriate administrative procedures to implement this
34
policy.
35
Progressive Truancy Intervention Plan⁸
36
Prior to referral to juvenile court, the following-progressive truancy intervention plan will be
37
implemented.
Page 2 of 7
Attendance
6.200
1
Students with three (3) unexcused absences shall be subject to the progressive truancy intervention
2
framework outlined below.
3
Tier I
4
Tier I of the progressive truancy plan shall apply to all students within the district and include
5
schoolwide prevention-oriented supports to assist with satisfactory attendance. These supports shall
6
include, but are not limited to,
7
1. A conference with the student and the student's parent/guardian;
8
9
2. An attendance contract, based on the conference, signed by the student, the parent/guardian,
10
and an attendance officer. The contract shall include:
11
12
a. A specific description of the school's attendance expectations for the student;
13
b. The period for which the contract is effective. The term of the contract must not exceed
14
ninety (90) school days or continue beyond the last day of the semester, whichever
15
comes first; and
16
c. Penalties for additional absences and alleged school offenses, including additional
17
disciplinary action and potential referral to juvenile court; and
18
19
3. Regularly scheduled follow-up meetings to discuss the student's progress.
20
If the student accumulates additional unexcused absences in violation of the attendance contract, in
21
Tier I, he/she shall be subject to Tier II.
22
Tier II
23
An individualized assessment by a school employee of the reasons a student has been absent from
24
school. This may result in referral to counseling, community-based services, or other services to
25
address the student's attendance problems.
26
Tier III
27
This tier shall be implemented if the truancy interventions under Tier II are unsuccessful.
28
Tier III interventions must include a review of the previous individualized assessment and an amended
29
attendance contract but may also result in further action including but not limited to a review of grades
30
and the discipline record, a referral to restorative justice programs, a referral to community-based
31
services, or a referral to the Department of Children's Services.
32
These interventions shall be determined by a team formed at each school. The interventions shall
33
address student needs in an age-appropriate manner. Finalized plans shall be approved by the Director
34
of Schools/designee.
Page 3 of 7
Attendance
6.200
1
NON-SCHOOL SPONSORED EXTRACURRICULAR ACTIVITY⁹
2
A principal/designee may excuse a student to participate in non-school sponsored extracurricular
3
activities. The principal shall document the approval in writing and shall excuse no more than ten (10)
4
absences each school year. No later than seven (7) business days prior to the student's absence, the
5
student shall provide documentation to the school as proof of the student's participation along with a
6
written request for the excused absence from the student's parent/guardian. The request shall include
7
the following:
8
1. Student's name and personal identification number;
9
10
2. Student's grade;
11
12
3. The dates of the student's absence;
13
14
4. The reason for the student's absence; and
15
16
5. The signatures of the student and parent/guardian.
17
RELEASED TIME COURSE¹⁰
18
A principal/designee may excuse a student to attend a course in religious moral instruction for up to
19
one (1) class period per school day. Students shall not be excused during any class which requires an
20
examination for state or federal accountability purposes.
21
The student shall submit a written consent form signed by the student's parent/guardian prior to
22
participation in the released time course. The principal/designee shall document the approval in
23
writing. The student shall provide documentation to the principal/designee as proof of the student's
24
participation in the released time course.
25
The district shall not be responsible for transporting students to and from the place of instruction.
26
Upon submission of the student's transcript from the entity that provided the released time course, the
27
student may be awarded one-half (1/2) unit of elective credit.
28
The Director of Schools shall develop procedures with secular criteria for determining whether credit
29
shall be awarded.
30
MILITARY SERVICE OF PARENT/GUARDIAN¹
31
School principals shall provide students with a one-day excused absence prior to the deployment of
32
and a one-day excused absence upon the return of a parent or custodian serving active military service.
33
Principals shall also allow up to ten (10) excused cumulative absences per year for students to visit a
34
parent or guardian during a deployment cycle. The student shall provide documentation to the school
35
as proof of his/her parent's/guardian's deployment. Students shall be permitted to make up schoolwork
36
missed during the these absences.
Page 4 of 7
Attendance
6.200
1
MAKE-UP WORK
2
All missed class work or tests (whether from excused or unexcused absence) may be made up provided
3
the student makes the request immediately upon returning to school and provided instruction time is
4
not taken from other students.
5
A grade of incomplete will be received for any work missed until the work is completed. A student
6
may have up to three (3) days to make up work from a single absence and up to five (5) days to make
7
up work from an absence longer than a single day. It is the student's responsibility to make
8
arrangements for make-up work, and if not completed in the allotted time, a grade of zero (0) will be
9
recorded for the assignments.
10
For school-sponsored activities, the student will be required to make up all work missed and will
11
receive full credit for the assignment or upon completion of a test. The student will not be counted
12
absent for a school sponsored event (school planned, school-directed, and teacher supervised).
13
STATE-MANDATED TESTS/END OF COURSE EXAMS
14
Students who are absent the day of the scheduled End of Course Exams must present a signed doctor's
15
excuse or must have been given an excused release by the principal prior to testing to receive an
16
excused absence. Students who have excused absences will be allowed to take a make-up exam that
17
will count as 15% of their grade. Excused students will receive an incomplete in the course until they
18
have taken the End of Course Exam.
19
Students who have an unexcused absence shall receive a failing grade on the course exam which shall
20
be averaged into their final grade at 15%.
21
CREDIT/PROMOTION DENIAL
22
Credit/promotion denial determinations may include student attendance, however, student attendance
23
may not be the sole criterion. 9 However, if attendance is a factor, prior to credit/promotion denial, the
24
following shall occur:
25
26
1. Parents and students shall be advised if a student is in danger of credit/promotion denial due
27
to excessive absenteeism.
28
2. Procedures in due process are available to the student when credit or promotion is denied.
29
DRIVER'S LICENSE REVOCATION²
30
More than ten (10) consecutive or fifteen (15) reported unexcused absences by a student during any
31
semester renders a student ineligible to retain a driver's permit or license, or to obtain such if of age.
32
In order to qualify for reclaiming a driver's permit or license, the student must make a passing grade in
33
at least three (3) full unit subjects or their equivalency at the conclusion of a subsequent grading
34
period.
Page 5 of 7
Attendance
6.200
1
ATTENDANCE HEARING
2
Students with excessive (more than 5) unexcused absences or those in danger of credit/promotion
3
denial shall have the opportunity to appeal to an attendance hearing committee appointed by the
4
principal. If the student chooses to appeal, the student or their parent/guardian shall be provided
5
written or actual notice of the appeal hearing and shall be given the opportunity to address the
6
committee. The committee will conduct a hearing to determine if any extenuating circumstances exist
7
or to determine if the student has met attendance requirements that will allow him/her to pass the
8
course or be promoted. Upon notification of the attendance committee decision, the principal shall
9
send-written-notifieation to the director of schools/designee and the parent(s)/guardian(s) of the student
10
of any action taken regarding the excessive unexcused absences. The notification shall advise
11
parents/guardian(s) of their right to appeal such action within two (2) school days to the director of
12
schools/designee.
13
The appeal shall be heard no later than ten (10) school days after the request for appeal is received.
14
Within five (5) school days of the director of schools/designee rendering a decision, the student's
15
parent(s)/guardian(s) may request a hearing by the Board, and the Board shall review the record.
16
Following the review, the Board may affirm or overturn the decision of the director of
17
schools/designee. The action of the Board shall be final.
18
The director of schools/designee shall ensure that this policy is posted in each school building and
19
disseminated to all students, parents, teachers and administrative staff.
Legal References
Cross References
1.
TCA 49-6-3006
School Calendar 1.800
2.
TCA 49-6-3017(c)
Extracurricular Activities 4.300
3.
20 USCA § 1232g
Interscholastic Athletics 4.301
4.
TRR/MS 0520-01-02-.17(5); State Board of
Field Trips/Excursions/Competitions 4.302
Education Policy 4.100
Reporting Student Progress 4.601
5.
TCA 49-6-2904(b)(5)
Promotion and Retention 4.603
6.
TCA 49-6-3007
Recognition of Religious Beliefs, Customs, & Holidays 4.803
7.
TCA 49-6-3021
Voluntary Pre-K Attendance 6.2011
8. TCA 49-6-3007; TCA 49-6-3009; Public
Homeless Students 6.503
-
Acts of 2021, Chapter No. 223
Students in Foster Care 6.505
9. TCA 49-2-203(b)(7); TCA 49-6-3002(b)
Students from Military Families 6.506
10. TRR/MS 0520-01-02-.17(7)
Student Records 6.600
11. TCA 49-6-3019
Page 6 of 7
Attendance
6.200
Page 7 of 7
Add New Policy
Click here to choose a school board.
Monitoring:
Descriptor Term:
Descriptor Code:
Issued Date:
6.318
Review: Annually,
Admission of Suspended or Expelled
in March
Students
Rescinds:
Issued:
1
The Board may deny admission of any student (except those in state custody) who has been expelled
2
or suspended from another school district in Tennessee or another state even though the student has
3
established residency in the district in which he/she seeks enrollment.
4
After a request for enrollment is made, the Director of Schools shall investigate the facts surrounding
5
the suspension/expulsion from the former school district and make a recommendation to the Board to
6
approve or deny the request.
7
The Board shall not deny enrollment beyond the length of the imposed suspension/expulsion.
8
A student may be dismissed if it is determined subsequent to the enrollment that the student has been
9
suspended or expelled from the former school district.
1
Legal References
Cross References
1. TCA 49-6-3401(f); Public Acts of 2022, Chapter No.
School Admissions 6.203
868; 20 USCA § 1232g(b)(4), (h)
Student Records 6.600
Version Date: June 20, 2022
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
6.409
05/03/21
Reporting Child Abuse
Rescinds:
Issued:
6.409
10/05/20
1
General
2
The Director of Schools shall:
1
3
1. Designate one employee as the Child Abuse Coordinator (the Coordinator) and an additional
4
employee to serve as the Alternate Child Abuse Coordinator (the Alternate) for each school;
5
6
2. Require that the Coordinator and the Alternate receive appropriate training;
7
8
3. Supply the Coordinator with all necessary resources;
9
4. Ensure that all employees working directly with students annually complete the child abuse
10
training program required by state law. 2
11
12
The Coordinator shall assist any employee with appropriately reporting and responding to instances of
13
child abuse or child sexual abuse.
14
REPORTING
15
All personnel shall be alert for any evidence of child abuse, sexual abuse, or neglect. 3 If personnel
16
know or have reasonable cause to suspect child abuse, sexual abuse, or neglect, a report shall be filed
17
immediately with the Coordinator, the Department of Children's Services (DCS), and law
18
enforcement. 4 When alleged abuse involves someone employed by, previously employed by, or
19
otherwise affiliated with the school, the report may be made directly to the DCS and law enforcement
20
prior to notifying the Coordinator. 5
21
The report shall include, to the extent known by the reporter: 5
22
1. The name, address, telephone number, and age of the child;
23
24
2. The name, telephone number, and address of the parents or persons having custody of the child;
25
26
3. The nature and extent of the abuse or neglect; and
27
28
4. Any evidence to the cause or any other information that may relate to the cause or extent of the
29
abuse or neglect.
30
The Director of Schools/designee shall develop reporting procedures, including sample indicators of
31
abuse and neglect, and shall disseminate the procedures to all school personnel.
Version Date: June 22, 2022
Reporting Child Abuse
6.409
1
CONFIDENTIALITY
2
District employees shall keep all information regarding any child abuse confidential in accordance
3
with state law.
4
INVESTIGATIONS
5
School administrators and employees have a duty to cooperate, provide assistance, and information in
6
child abuse investigations⁶ including permitting DCS teams to conduct interviews while the child is at
7
school. The principal may control the time, place, and circumstances of the interview but may not
8
insist that a school employee be present even if the suspected abuser is a school employee or another
9
student. The principal is not in violation of any laws by failing to inform parent(s)/guardian(s) that the
10
child is to be interviewed even if the suspected abuser is not a member of the child's household. 7
Legal References
Cross References
1. Public Acts of 2020, Chapter No. 708
Recommendations and File Transfers 5.203
2.
TCA 37-1-408
Staff-Student Relations 5.610
3. TCA 37-1-403(a)(1); TCA 37-1-412; TCA 37-1-602;
Interrogations and Searches 6.303
TCA 37-1-605(a)(4)
Student Discrimination, Harassment, Bullying, Cyber-
4. TCA 37-1-403(a)(2); Public Acts of 2020, Chapter
bullying, and Intimidation 6.304
No. 708
Title IX & Sexual Harassment 6.3041
5.
TCA 37-1-403(b)
Promoting Student Welfare 6.400
6.
TCA 37-1-611(b)
7. Tenn. Op. Atty. Gen. No. 87-101 (June 9, 1987)
Page 2 of 2
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
1.104
08/02/21
Memberships
Rescinds:
Issued:
1.104
05/06/19
1
The Board shall maintain membership in the Tennessee School Boards Association. 1 and through its
2
membership in TSBA shall be an affiliate member of the Southern Region School Boards Association
3
and the National School Boards Association.
4
The Board shall seek to participate as fully as possible in the activities of this organization.
5
Information obtained at conferences, conventions or workshops shall be shared at subsequent board
6
meetings.
7
Dues for membership in the Tennessee School Boards Association shall be included in each annual
8
budget in accordance with state statute.
9
The Board may also maintain institutional membership in other educational organizations which the
10
Board finds to be of benefit to members and school system personnel.
Legal References
Cross References
1.
TCA 49-2-2001
Board Member Development Opportunities 1.204
Version Date: June 27, 2022
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
1.105
08/02/21
School Board Legislative
Rescinds:
Issued:
Involvement
1.105
05/06/19
1
The Board will work for the passage of new laws designed to advance the cause of improving
2
education and for the repeal or modification of existing laws and the defeat of proposed laws that
3
impede this cause. To accomplish this:
4
1.
The Board shall stay informed of pending legislation and actively communicate its
5
concerns and make its position known to the elected representatives at both the state and
6
national level;
7
2.
The Board shall work with other school boards in the state, local citizen groups, and
8
other local officials in acquainting them with the board's legislative priorities and seek
9
their support;
10
3.
The Board shall annually select one (1) of its members to serve as its representative to
11
the Tennessee Legislative Network (TLN). The representative shall be a level one or
12
greater board member and have been a delegate to the TSBA convention.
13
4.
The Board shall work with its TLN representative, with TSBA, NSBA, and other
14
concerned groups in developing an annual legislative program; and
15
5.
The Board shall include in its budget appropriate resources, including travel expense,
16
necessary for its TLN representative and other board members to accomplish its desired
17
legislative goals.
Version Date: June 27, 2022
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
1.204
10/04/21
Board Member Development
Rescinds:
Issued:
Opportunities
1.204
06/03/19
1
The Board shall participate in activities designed to assist board members in improving their skills as
2
members of a policy-making body.
3
In order to control both the investment of time and funds necessary to implement this policy, the Board
4
establishes these principles and procedures for its guidance:
5
1. A calendar of school board conferences, conventions and workshops shall be maintained by the
6
board secretary and provided to each board member. At least annually the Board will identify
7
which meetings should be attended and the benefits which would be derived from participation
1
8
in such meetings;
9
10
2. Funds for participation at such meetings shall be budgeted on an annual basis. The Board as a
11
whole shall retain the authority to approve or disapprove the participation of members in
12
planned activities;
13
14
3. Reimbursement to board members for their travel expenses shall be in accord with the travel
15
expense policy for staff members;
16
17
4. When a conference, convention or workshop is not attended by the full Board, those
18
participating will be requested to share information, recommendations and materials acquired at
19
the meeting; and
20
21
5. The public shall be kept informed through the news media about the Board's continuing
22
inservice education and about the programs anticipated for short- and long-range benefits to the
23
schools.
24
The Board regards the following as the kinds of activities and services appropriate for implementing
25
this policy:
26
1. Participation in school board conferences, workshops and conventions held by the State; and
27
National school Boards Association;
28
29
2. Local and district-sponsored training sessions for board members; and
30
31
3. Subscriptions to publications addressing the concerns of board members.
Version Date: June 27, 2022
Board Member Development Opportunities
1.204
Legal References
Cross References
1. TCA 49-2-202(a)(6)
Board Evaluation 1.103
Memberships 1.104
School Board Legislative Involvement 1.105
School District Goals 1.700
School Calendar 1.800
Expenses and Reimbursements 2.804
Page 2 of 2
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
4.500
05/04/20
Community Instructional Resources
Rescinds:
Issued:
4.500
02/05/18
1
COMMUNITY RESOURCE GUIDES
2
An inventory of community resource people, agencies and establishments which have potential to
3
enhance teaching and learning shall be conducted for each school and kept current to assist in
4
instructional planning.
5
USE OF COMMUNITY RESOURCE PERSONS
6
The Board recognizes the value of community resource persons in the educational program and
7
authorizes the use of such persons with approval of the principal.
Version Date: July 5, 2022
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
4.501
05/04/20
School Volunteers
Rescinds:
Issued:
4.501
02/05/18
1
The Board endorses a volunteer program in the schools¹ and authorizes principals to develop a
2
volunteer program for each school.
3
All volunteers must be approved by the principal and shall serve under the supervision and direction of
4
the professional personnel of the school to which they are assigned. Volunteers shall assist professional
5
personnel in the performance of their teaching and administrative responsibilities. They may not teach
6
but may reinforce skills taught by the professional staff.
7
The principal shall identify appropriate tasks for volunteers and shall be responsible for planning and
8
conducting orientation programs and regular in-service training sessions.
9
Volunteers shall serve without compensation.²
10
The principal shall ensure that appropriate recognition of volunteer services is made annually.
11
The director of schools shall develop procedures to require appropriate background checks for
12
volunteers who may work closely with students without much or any supervision of district employees.
Legal References
Cross References
1. TCA 49-6-7001
Visitors to the School 1.501
2. TCA 29-20-310(e)
Version Date: July 5, 2022
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
4.502
05/04/20
Parental and Family Involvement
Rescinds:
Issued:
4.502
02/05/18
1
GENERAL EXPECTATIONS FOR PARENTAL INVOLVEMENT
2
The board is committed to increasing and ensuring the involvement of parents and other family members in the
3
education of students.
4
The board shall implement the following as required by federal or state laws or regulations:¹
5
The school district shall annually work with parents in evaluating and potentially revising the provisions
6
of this policy in improving the quality of schools. Such an evaluation shall strive to identify any barriers
7
to greater participation by parents (with particular attention to parents who are economically
8
disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial
9
or ethnic minority background).
10
The school district shall provide the coordination, technical assistance, and other necessary support to
11
assist individual schools with planning and implementing parental involvement activities.
12
The school district shall involve parents with the development of required educational or improvement
13
plans.
14
The school district shall coordinate and integrate parental involvement strategies with those associated
15
with other federal or state programs.
16
The school district shall put into operation activities and procedures for the involvement of parents in all
17
of its schools.² Those programs, activities and procedures will be planned and operated with meaningful
18
consultation with parents.
19
The school district shall ensure that activities and strategies are implemented to support this policy and
20
included in the district plan.
21
The district improvement plan shall include strategies for parental participation in the district's schools
22
which are designed to improve parent and teacher cooperation in such areas as homework, attendance,
23
discipline and higher education opportunities for students.
24
The district plan shall include procedures to enable parents to learn about the course of study of their
25
children and have access to all learning materials.
26
The district plan shall identify opportunities for parents to participate in and support classroom
27
instruction in the school. Such opportunities include, but are not limited to, organizing fundraising
28
activities, volunteering as a field trip chaperone, assisting in the library, computer lab, or on the
29
playground, offering after-school clubs, and recycling clothes.
30
If the school district's plan is not satisfactory to parents, the school district shall submit parental
31
comments regarding the plan to the State Department of Education as required.
Version Date: July 5, 2022
Parental and Family Involvement
4.502
1
The school district shall ensure Title I schools are in compliance with the Every Student Succeeds Act.
2
The director shall develop and implement any procedures necessary to accomplish the goals of this policy.
3
SCHOOL LEVEL POLICY
4
Each school shall submit to the director and board, for review and comment, its Title I school parent
5
involvement policy, which must meet state and federal requirements, including a school-parent compact. This
6
school level policy shall be developed jointly with and distributed to parents of participating students. A copy of
7
these documents shall be retained in the district office and made available on the school's (if applicable) and
8
school system's website.
9
SUPPORT FOR PROGRAM
10
If the Title I allocation is $500,000 or more to the school system, then not less than one per cent (1%) nor more
11
than five percent (5%) of that allocation shall be reserved for the purpose of promoting parent involvement.
12
Parents of students participating in the Title I programs shall be consulted on the use of these funds.
13
FAMILY-SCHOOL PARTNERSHIPS
14
Families and community members should be engaged in the education of students based on the following
15
standards:
16
Families are welcomed into the school community;
17
Families and school staff should engage in regular and meaningful communication about student
18
learning;
19
Families and school staff work together to support student learning and development;
20
Families are informed and encouraged to be advocates for students;
21
Families are full partners in the decisions that affect children and families; and
22
Community, civic, and business resources are made available to strengthen school programs, family
23
practices, and student learning.
24
Legal References
1. Every Student Succeeds Act, Pub.L. 114-95, Dec.
10, 2015, 129 Stat. 1802; TCA 49-6-7001; State
Board of Education, Tennessee Parent/Family
Involvement Policy 4.207; TCA 49-2-305
2.
TCA 49-6-7001
Page 2 of 2
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
4.600
05/04/20
Grading System
Rescinds:
Issued:
4.600
03/05/18
1
The director of schools shall develop an administrative procedure to establish a system of grading and
2
assessment for evaluating and recording student progress and to measure student performance in
3
conjunction with Board-adopted content standards for grades K-8. The grading/assessment system
4
shall follow all applicable statutes and rules and regulations of the State Board of Education. The
5
grading/assessment system shall be uniform district-wide at comparable grade levels except that the
6
director of schools shall have the authority to establish and operate ungraded and/or unstructured
7
classes in grades K-3.¹
8
The director of schools shall submit a copy of the grading, reporting and assessment systems to the
9
Board before the system is implemented. 2 These guidelines shall be communicated annually to students
10
and parents/guardians.¹
11
GUIDELINES
12
Subject-area grades shall be expressed by the letters "A", "B", "C", "D", and "F", or with their
13
corresponding numerical values.
14
A
93 100
15
B
85 92
16
C
75 84
17
D
70 74
18
F
0 69¹
19
The following high school courses will have weighted grades:
20
Honors English (Grades 9-12)
Trigonometry
21
Honors Biology I
Honors Algebra II
22
Honors Physical Science
Honors Geometry
23
Honors Chemistry
Dual Enrollment College Courses
24
Honors Physics
Honors American History
25
Anatomy
Honors Algebra I
Version Date: July 5, 2022
Grading System
4.600
1
Biology II
Calculus
2
Pre-Calculus
3
Advanced coursework grades will be weighted with additional percentage points to calculate the
4
semester average. Depending on the course taken, the following percentage points will be assigned:6
5
Honors Courses - three (3) percentage points;
6
7
Local and Statewide Dual Credit, Capstone Industry Certification Aligned, and Dual
8
Enrollment Courses - four (4) percentage points; and
9
10
Advanced Placement, Cambridge International, College Level Exam Program (CLEP), and
11
International Baccalaureate Courses - five (5) percentage points.
12
Student Absent for State Mandated Exams:
13
1. If a student taking high school assessed subjects is absent, the student will receive a zero or
14
incomplete. If the student is allowed to make up the exam, he or she will do so during the
15
next scheduled administration. A locally-created exam cannot be administered in lieu of a
16
state exam.
17
2. If a student, taking a K-8 State mandated assessment, is absent or unable to be administered
18
a defined part(s) of any content area or all of the content areas, the student must take an
19
alternate exam approved by the Chief Academic Officer to substitute for the corresponding
20
content not tested.
21
Administration of the alternate exam shall be scheduled by the principal for such a time
22
which shall allow for scoring to be completed before the end of the spring semester of the
23
current school year.
24
Failure to complete the alternative assessment before the end of the spring semester shall
25
result in the student receiving a grade of zero which shall be counted for fifteen (15%)
26
percent of a student's final grade for the spring semester.³
27
Conduct shall be marked as follows:
28
E
Excellent
29
S
Satisfactory
30
U
Unsatisfactory
Page 2 of 4
Grading System
4.600
1
Conduct grades are based on behavior and shall not be deducted from scholastic grades.
2
Attendance records will not be the sole criterion in determining the awarding of grades or the passing
3
of a course or promotion or retention.
4
Plus and minus evaluations are not to be added to letter grades. Grades are not to be changed once
5
recorded on a report card. If an erroneous grade has been recorded, correction must be made on a new
6
card.
7
Grades given at the end of each nine (9) weeks period for elementary, intermediate, middle school, and
8
high school will be determined from daily work, homework, written assignments and tests. The
9
teacher will weigh the value of grades given for various assignments and tests within the applicable
10
period in computing the grade. This procedure will enable the teacher to allow for individual student
11
differences in the grading process. Any assignments and tests required of a student must be considered
12
in the computation of his grade.
13
At the middle school level and at the high school level, grades will be determined by an average of
14
grades for each of the two 9-week periods. The grades given at the end of each nine (9) weeks period
15
shall be the grade earned by the student, as computed by the teacher, and shall not be subject to
16
manipulation, regardless of the passing or failing nature of the grade provided that said teacher has
17
documented verification on file that he/she has reasonably attempted to contact the student's parent(s)
18
or guardian(s) making them aware of the student's failing grade or grades. The final grade of the year
19
will be determined by averaging the two (2) semester grades.
20
The work of a student whose grades are satisfactory but are withheld because of failure to complete the
21
required work shall be reported as incomplete (I). If the incomplete is not removed in the time
22
designated by the teacher, it will then become an "F".
23
GRADES NINE - TWELVE GRADING SCALE AND LOTTERY SCHOLARSHIPS
24
Schools teaching grades nine through twelve shall use the uniform grading system established by the
25
State Board of Education. Using the uniform grading system, students' grades shall be reported for the
26
purposes of application for post secondary financial assistance administered by the Tennessee Student
27
Assistance Corporation.¹
Page 3 of 4
Grading System
4.600
1
Each school counselor shall provide incoming freshman with information on college core courses
2
required for lottery scholarships as well as necessary criteria (grade point average, ACT, and SAT
3
score, etc.) that must be met in order to receive a scholarship.
4
Seniors may apply for the Tennessee HOPE Scholarship by completing the Free Application for
5
Federal Student Aid (FAFSA). The FAFSA is available at the guidance office or on-line at
6
www.fafsa.ed.gov. Students shall be made aware of all applicable FAFSA deadlines and encouraged to
7
submit applications in a timely manner.
8
Elementary school counselors should explain the HOPE Scholarship and its requirements to their
9
students and impress upon them the benefits of making good grades.
10
LOTTERY SCHOLARSHIP DAY
11
Each school year, prior to scheduling courses for the following school year, schools teaching students
12
in grades 8-11 shall conduct a lottery scholarship day for students and their parents. 6
Legal References
1.
TRR/MS 0520-01-03-.05(3)
2.
TCA 49-2-203(b)(7); TCA 49-2-301(b)(1)(H)
3.
TCA 49-1-617
4.
TCA 49-2-203(b)(7)
5.
TCA 49-4-904-907; SBOE Policy 3.301
6.
TCA 49-4-932(f)
Page 4 of 4
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
4.601
05/04/20
Reporting Student Progress
Rescinds:
Issued:
4.601
02/15/18
1
Student report cards shall be provided once every nine (9) weeks during the school year. The reporting
2
procedure shall be in writing and shall be uniform for all reporting periods during each school year. 1
3
Each report shall be signed by the parents and returned promptly to the school.
4
Student progress reports shall indicate the students' conduct, attendance and academic progress and other
5
information necessary to communicate effectively with the parents.
6
In addition to the regular progress reports, principals and teachers are encouraged to confer with parents
7
on the educational progress of their children. Teachers shall consult with parents of students who are
8
working at an unsatisfactory level or whose performance shows a marked or sudden deterioration.
9
Parents shall be notified by the teacher as early in the school year as possible if the retention of a student
10
is being considered.
11
DRIVER'S LICENSE REVOCATION
12
Any student fifteen (15) years of age or older who becomes academically deficient shall be reported to
13
the Department of Safety for driver's license revocation.
14
A student shall be deemed academically deficient if he/she has not received passing grades in at least
15
three (3) full unit subjects or their equivalency at the end of semester grading.
16
A copy of the notice sent to the Department of Safety by the attendance teacher or the director of schools
17
or his/her designee shall also be mailed to the student's parent or guardian.²
18
PARENT CONFERENCES
19
At least two (2) times during the school year, conferences shall be scheduled in which parents and
20
teachers may discuss any pertinent problems or other matters of concern regarding the development and
21
education of each student. These scheduled conferences shall not use any portion of the 180 days of
22
classroom instruction. 3 The director of schools shall be responsible for scheduling and coordinating
23
systemwide conferences.
24
Conferences shall be physically accessible to all students, parents and/or guardians.⁴
Version Date: July 5, 2022
Reporting Student Progress
4.601
Legal References
Cross References
1.
TRR/MS 0520-01-03-.05(3)(a); TCA 49-6-901
School Calendar 1.800
2.
TCA 49-6-3017
Section 504 & ADA Grievance Procedures 1.802
3.
TCA 49-6-7002
Grading System 4.600
4.
28 CFR § 36.201
Promotion and Retention 4.603
Staff Time Schedules 5.602
Attendance 6.200
Page 2 of 2
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
4.6011
05/04/20
Homework
Rescinds:
Issued:
4.6011
02/05/18
1
The Board recognizes that some homework by students is desirable and necessary. To be effective,
2
homework shall be carefully planned, judiciously assigned and systematically evaluated.
3
Homework is to be assigned to reinforce and strengthen specific areas of interest and opportunities. It
4
must never be given for punishment.
5
Homework assignments should be made by the teacher in cooperation with the students and other
6
teachers, under the overall supervision of the principal. All homework shall be received by the teacher
7
making the assignment and credit given for the student's efforts.
8
Homework assignments shall take into consideration individual differences of students such as health,
9
ability, conditions of home, and educational resources at home. Homework shall not require the use of
10
reference materials not readily available in most homes, school libraries or the public library.
11
Homework shall not be in continuing conflict for time with the home and other community agencies
12
having primary responsibility for certain aspects of the student's development.
13
HOMEWORK GUIDELINES
14
Grades 1 and 2
-
If necessary, homework should not exceed fifteen (15) minutes per day.
15
Grades 3 and 4
-
If necessary, homework should not exceed thirty (30) minutes per day.
16
Grades 5 and 6
-
If necessary, homework should not exceed ten (10) minutes per subject or
17
forty-five (45) minutes per day
18
Grades 7 and 8
-
If necessary, homework should not exceed fifteen (15) minutes per subject
19
or
sixty (60) minutes per day.
20
Grades 9 to 12
-
If necessary, homework should not exceed thirty (30) minutes per subject
21
per
day.
Version Date: July 5, 2022
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
4.602
05/04/20
Class Ranking
Rescinds:
Issued:
4.602
02/05/18
1
Students must be enrolled full time at the home base school to be eligible for ranking among the top high school
2
seniors.
3
All grades (excluding those gained after the initial athletic participation grade) earned in grades 9, 10, 1 and the
4
first semester of grade 12 will be counted toward the grade point average and the rank in class.
5
Honor roll students will be determined by standards approved by the principal and faculty of each school.
6
Students who meet these standards, and who do not request otherwise, will have their names submitted to the
7
principal each nine (9) weeks for release to the local newspaper.
8
Each school department or club which presents honors or awards or conducts contests will file with the principal
9
the name of the honor, award or contest; the basis for selection of the award and honor; the method of
10
participation; and the reason for the contest.
11
The giving of any prize or medal or the making of any award by persons or agencies outside the schools must
12
have the approval of the Board.
13
To become valedictorian or salutatorian, or ranked in the top ten, a student must be enrolled in the high school at
14
least four (4) of the seven (7) semesters preceding the final semester. The final semester will not be used in
15
determining class standing.
16
Exception
17
When a new high school is opened in the school system, for the first year, a senior student must be enrolled at
18
the new high school for a majority of the first semester and have been enrolled in one of the school system's
19
other high school(s) for at least three (3) of the seven (7) semesters preceding the final semester, for the second
20
year, a senior student must have been enrolled at the new high school for three (3) semesters and have been
21
enrolled at one of the school system's other high school(s) at least one (1) semester of the seven (7) sem esters
22
preceding the final semester; for the third year, a senior student must have been enrolled at the new high school
23
for four of the five semesters preceding the final semester; for the fourth year and beyond, the provisions of the
24
proceeding paragraph apply. For those students who do not meet the exception criteria, their high school grades
25
(i.e., Hickman County and other school systems) will be compiled for a grade ranking of the class.
Cross References
Grading System 4.600
Graduation Requirements 4.605
Version Date: July 5, 2022
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
4.603
05/04/20
Promotion and Retention
Rescinds:
Issued:
4.603
04/01/19
1
PROMOTION¹
2
The director of schools/designee shall promote students to the next grade level based on the successful
3
completion of required academic work and on the satisfactory progress in each of the relevant
4
academic areas. However, no student enrolled in the third grade shall be promoted unless the student
5
has shown a basic understanding of curriculum and the ability to perform the skills required in the
6
subject of reading as demonstrated by the student's grades or standardized test results. This
7
requirement shall not apply to students who are participating in a board-approved, research-based
8
intervention prior to the beginning of the next school year or to students who have an individualized
9
education program (IEP).²
10
Students who have difficulty in achieving the requirements for promotion may be considered for
11
retention. Factors used to identify students for retention shall include:²
12
1. The student's ability to perform at the current grade level;
13
14
2. The results of local assessments, if applicable;
15
16
3. State assessments, as applicable;
17
18
4. The overall academic achievement of the student;
19
20
5. The student's chance for success with more difficult material if promoted to the next grade;
21
22
6. Attendance; and
23
24
7. Social and emotional maturity.
25
26
Students may be identified for retention after the February 1st deadline if the delay in identifying a
27
student is due to:
28
1. Date of enrollment;
29
30
2. Additional information acquired after results of local assessment, screening, or monitoring are
31
released; or
32
33
3. Decisions made by a student's IEP team or extenuating medical or psychological information
34
on a case by case basis.
Version Date: July 5, 2022
Promotion and Retention
4.603
1
When a student is considered for retention, the student's parent/guardian shall be notified within
2
fifteen (15) days, and an individualized promotion plan shall be developed to help the student avoid
3
retention. This plan will be provided to the student's parent/guardian.
4
The director shall develop procedures governing how decisions on retention will be made after the
5
student begins work on his/her individualized promotion plan.
6
K - 3 Reading Notification
7
If it is determined through a student's overall performance or a state or local assessment that a student
8
in grades kindergarten through three (K-3) is not meeting grade-level standards in reading, the
9
student's parent(s)/guardian(s) shall be notified within fifteen (15) calendar days of such
10
determination.
11
RETENTION
12
A student may be retained when, in the judgment of the student's teacher and/or the student's IEP
13
team, such retention is in the best interest of the student. However, a student shall not be retained more
14
than once in any grade.
15
If a student is retained, the director of schools/designee shall develop an individualized academic
16
remediation plan prior to the start of the next school year. A copy of the plan shall be provided to the
17
student's parent/guardian within ten (10) days of its development. This plan shall include at least one
18
of the following strategies:
19
1. Adjustment to the current instructional strategies or materials;
20
21
2. Additional instructional time;
22
23
3. Individual tutoring outside of school hours;
24
25
4. Modification to the student's classroom assignment to ensure the student receives
26
instruction from a highly effective teacher; or
27
28
5. Attendance or truancy interventions.
29
The director of schools shall develop procedures to ensure proper monitoring of students who are
30
retained and appropriate recordkeeping.
31
For the purpose of determining the effectiveness of retention toward improving student achievement,
32
the progress of retained students shall be closely monitored and reported to parent(s)/guardian(s) at
33
least three (3) times during the school year in which the student is retained.
Page 2 of 3
Promotion and Retention
4.603
Legal References
Cross References
1.
State Board of Education Policy 3.300; TRR/MS
Credit Recovery 4.210
0520-01-03-.05(3)(b)
Grading System 4.600
2.
TCA 49-6-3115; 20 USCA § 1400 et seq.
Reporting Student Progress 4.601
Attendance 6.200
Student Assignments 6.205
Page 3 of 3
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
4.605
08/02/21
Graduation Requirements
Rescinds:
Issued:
4.605
08/03/20
1
General
2
The program of studies shall include areas required by the State Board of Education.
3
Before high school graduation, every student shall:¹
4
1. Achieve the specified twenty-four (24) units of credit;
5
2. Have satisfactory records of attendance and conduct;
6
3. Take the ACT or SAT prior to graduation;² and
7
4. Pass a United States civics test. 3
8
Students achieving the minimum twenty-two credits will be awarded a state diploma. In order to receive
9
a Hickman County diploma, students shall obtain twenty-four credits.
10
SPECIAL EDUCATION STUDENTS⁴
11
Special education students who earn the prescribed twenty-four (24) credit minimum shall be awarded
12
a regular high school diploma.
13
Special Education Diploma
14
A special education diploma shall be awarded to students who have not met the requirements for a regular
15
high school diploma but have:⁵
16
1. Completed four (4) years of high school;
17
2. Made satisfactory progress on their IEP; and
18
3. Maintained satisfactory records of attendance and conduct.
19
Occupational Diploma
20
Special education students who do not meet the requirements for a regular high school diploma may be
21
awarded an occupational diploma if the student has: 1,4
22
1. Completed at least four (4) years of high school;
23
2. Made satisfactory progress on their IEP;
24
3. Maintained satisfactory records of attendance and conduct;
25
4. Completed the occupational diploma Skills, Knowledge, and Experience Mastery Assessment
26
(SKEMA); and
27
5. Has two (2) years of paid or non-paid work experience.
Version Date: July 5, 2022
Graduation Requirements
4.605
1
The decision to attain an occupational diploma shall be made at the conclusion of the student's 10th grade
2
year or two (2) academic years prior to the expected graduation date.
3
Students who have received a special education diploma or an occupational diploma shall continue to
4
make progress towards a regular high school diploma until the end of the school year in which they turn
5
twenty-two (22) years old.
6
Alternate Academic Diploma
7
Special education students who do not meet the requirements for a regular high school diploma may be
8
awarded an alternate academic diploma if the student has:4
9
1. Completed at least four (4) years of high school;
10
2. Participated in the high school alternate assessments;
11
3. Earned the prescribed twenty-two (22) credit minimum;
12
4. Made satisfactory progress on their IEP;
13
5. Maintained satisfactory records of attendance and conduct; and
14
6. Completed a transition assessment that measures postsecondary education and training,
15
employment, independent living, and community involvement.
16
STUDENT LOAD
17
All full time students in grades 9-12 shall be enrolled each semester in subjects that produce a minimum
18
of five (5) units of credit for graduation per year. Students with hardships and gifted students may appeal
19
this requirement to the director of schools and then to the board.⁶
20
EARLY GRADUATION⁷
21
High school students shall be permitted to complete an early graduation program. Students intending to
22
graduate early shall inform the school principal of this intent prior to the beginning of 9ᵗʰ grade or as
23
soon thereafter as the intent is known.
24
In order to graduate early, students must meet the following requirements:
25
1. Earn the required seventeen (17) credits;
26
2. Achieve a benchmark score for each required end-of-course exam;
27
3. Attain a cumulative GPA of at least 3.2 on a 4.0 scale;
28
4. Meet the minimum ACT or SAT benchmark score;
29
5. Obtain a qualifying benchmark score on a world language proficiency assessment; and
30
6. Complete at least two (2) types of the following courses:
31
a. AP;
32
b. IB;
33
c. Dual enrollment; or
34
d. Dual credit.
35
The director of schools shall develop administrative procedures to ensure that the early graduation
36
program is conducted in accordance with state law.
Page 2 of 3
Graduation Requirements
4.605
Legal References
Cross References
1.
TCA 49-6-6001; State Board of Education Policy 2.103;
Class Size Ratios 4.201
TRR/MS 0520-01-03-.06
Alternative Credit Options 4.209
2.
TCA 49-6-6001(b); State Board of Education Policy 2.103
Honor Roll, Awards, & Class Ranking 4.602
3.
TCA 49-6-408; State Board of Education Policy 2.103
4.
TRR/MS 0520-01-03-.06; State Board of Education Policy
2.103
5.
TCA 49-6-6005; State Board of Education Policy 2.103
6.
TRR/MS 0520-01-03-06
7.
TCA 49-6-8103; State Board of Education Policy 2.103;
Public Acts of 2021, Chapter No. 493
Page 3 of 3
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
4.606
05/04/20
Graduation Activities
Rescinds:
Issued:
4.606
04/02/18
1
Students who have met all graduation requirements on the day of graduation and students who are within
2
two (2) or fewer credits of meeting all requirements¹ and can complete the requirements during the
3
summer may participate in graduation activities. If extenuating circumstances exist at any school, the
4
matter shall be presented to the Board prior to graduation activities.
5
Students are expected to participate in all graduation activities, and graduation apparel shall be
6
determined by the administration of each school and shall be the personal expense of each student. Any
7
fees required for graduation ceremonies shall be waived for students who are eligible to receive free or
8
reduced price lunches, and in such cases, the school shall assume responsibility for payment of fees.²
9
Graduation ceremonies shall be physically accessible to all students, their parents and/or guardians, and
10
other interested citizens.³
11
Students who do not wish to participate in graduation activities shall notify the school principal in writing
12
at least five (5) days prior to the day of graduation. Non-participating students shall receive their
13
diplomas or certificates from the principal's office within one (1) week of the day of graduation.
14
Graduation activities organized by district employees shall not be religious in nature. 4 The content of
15
any students' speeches shall not reflect the endorsement, sponsorship, position, or expression of the
16
school, employees, or Board.
17
The director of schools shall develop procedures to ensure that students are recognized at graduation
18
ceremonies for the following achievements:⁵
19
Honors;
20
State Honors;
21
State Distinction;
22
District Distinction;
23
Tri-Star Scholar;
24
Students receiving a TN Seal of Biliteracy;
25
Students voluntarily completing at least ten (10) hours of community service each semester the
26
student is in attendance at a public high school;
27
Students receiving a gold or platinum medal on National Career Readiness Certificate; and
28
Students graduating with a district-developed work ethic distinction.
Version Date: July 5, 2022
Graduation Activities
4.606
Legal References
Cross References
1.
TCA 49-6-405
Section 504 & ADA Grievance Procedures 1.802
2.
TCA 49-2-114
Student Fees and Fines 6.709
3.
28 CFR § 36.201
4.
Lee v. Weisman, 505 U.S. 577(1992), 112 S. Ct.
2649, 120 L. Ed. 2d 467 (1992)
5.
TRR/MS 0520-01-03-.06(1)(b); State Board of
Education Policy 2.103; TCA 49-6-6010
Page 2 of 2
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
4.607
05/04/20
Waivers of Statute, Rules and
Regulations
Rescinds:
Issued:
4.607
02/05/18
1
If the Board determines that it is in the best interest of the school district, application may be made to
2
the commissioner of education for a waiver of any state board rule or regulation that inhibits or hinders
3
the Board's ability to implement programs designed to improve student achievement. 1 However, the
4
Board will not seek a waiver from those rules and regulations that are specifically excluded by state law.
5
Further, the Board may request from the Commissioner of Education a waiver of state law, rule or
6
regulation from maximum class sizes in the event a natural disaster has caused displaced students to
7
become enrolled in the school district.²
Legal References
1. TCA 49-1-201(d)(1)
2.
TCA 49-1-104(f)
Version Date: July 5, 2022
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
4.608
10/01/18
Transcript Alterations
Rescinds:
Issued:
1
Any student transcript alteration shall be supported by documentation. 1 This documentation shall
2
include the reason for the transcript alteration and evidence that the student earned the grade reflected
3
in the altered transcript. Anyone without authorization found to be altering transcripts shall be subject
4
to dismissal.
5
Hickman County Schools shall not retaliate against an employee who brings unauthorized transcript
6
alterations to the attention of school officials.¹
7
The Director of Schools shall develop procedures to implement this policy.
Legal References
Cross References
1. Public Acts of 2018, Chapter No. 557; TCA 49-5-
Grading System 4.600
1003(b)(3)
Version Date: July 5, 2022
AIA®
Document C132™ - 2019
Standard Form of Agreement Between Owner and Construction Manager as
Adviser
AGREEMENT made as of the
day of
in the year TWO
THOUSAND TWENTY-TWO
ADDITIONS AND DELETIONS:
(In words, indicate day, month and year.)
The author of this document has
added information needed for its
BETWEEN the Owner:
completion. The author may also
(Name, legal status, address, and other information)
have revised the text of the original
AIA standard form. An Additions and
HICKMAN COUNTY SCHOOLS
Deletions Report that notes added
114 NORTH CENTRAL AVENUE
information as well as revisions to the
SUITE 203
standard form text is available from
the author and should be reviewed. A
CENTERVILLE, TN 37033
vertical line in the left margin of this
document indicates where the author
has added necessary information
and the Construction Manager:
and where the author has added to or
(Name, legal status, address, and other information)
deleted from the original AIA text.
CODELL CONSTRUCTION COMPANY
This document has important legal
4475 ROCKWELL ROAD
consequences. Consultation with an
WINCHESTER, KY 40391
attorney is encouraged with respect
to its completion or modification.
for the following Project:
This document is intended to be used
(Name, location, and detailed description)
in conjunction with AIA Documents
A132TM-2019, Standard Form of
HICKMAN COUNTY SCHOOLS
Agreement Between Owner and
CENTERVILLE, TN 37033
Contractor, Construction Manager as
EAST HICKMAN CAMPUS, CENTERVILLE ELEMENTARY SCHOOL, HICKMAN
Adviser Edition; A232TM-2019,
COUNTY MIDDLE SCHOOL
General Conditions of the Contract
for Construction, Construction
Manager as Adviser Edition; and
The Architect:
B132TM-2019, Standard Form of
(Name, legal status, address, and other information)
Agreement Between Owner and
Architect, Construction Manager as
LYLE.COOK.MARTIN ARCHITECTS
Adviser Edition. AIA Document
310 FRANKLIN STREET
A232TM-2019 is adopted in this
CLARKSVILLE TN 37040
document by reference. Do not use
with other general conditions unless
this document is modified.
The Owner and Construction Manager agree as follows.
AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American Institute
Init.
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User Notes:
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TABLE OF ARTICLES
1
INITIAL INFORMATION
2
CONSTRUCTION MANAGER'S RESPONSIBILITIES
3
SCOPE OF CONSTRUCTION MANAGER'S BASIC SERVICES
4
SUPPLEMENTAL AND ADDITIONAL SERVICES
5
OWNER'S RESPONSIBILITIES
6
COST OF THE WORK
7
COPYRIGHTS AND LICENSES
8
CLAIMS AND DISPUTES
9
TERMINATION OR SUSPENSION
10
MISCELLANEOUS PROVISIONS
11
COMPENSATION
12
SPECIAL TERMS AND CONDITIONS
13
SCOPE OF THE AGREEMENT
ARTICLE 1 INITIAL INFORMATION
§ 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1.
(For each item in this section, insert the information or a statement such as "not applicable" or "unknown at time of
execution.")
§ 1.1.1 The Owner's program for the Project:
(Insert the Owner's program, identify documentation that establishes the Owner's program, or state the manner in
which the program will be developed.)
different scopes of work consisting of HVAC work, replacement of doors and windows,plumbing repair and upgrades
and additions of restrooms principally funded by ESSER II and ARP ESSER Federal Grants
§ 1.1.2 The Project's physical characteristics:
(Identify or describe pertinent information about the Project's physical characteristics, such as size; location;
dimensions; geotechnical reports; site boundaries; topographic surveys; traffic and utility studies; availability of
public and private utilities and services; legal description of the site, etc.)
TBD
§ 1.1.3 The Owner's budget for the Cost of the Work, as defined in Section 6.1:
(Provide total and, if known, a line item breakdown.)
Owner's budget is $4,000,000.00 inclusive of construction cost (labor, materials, and equipment, fees of any kind,
Architect's fee, Construction Manager's fee
§ 1.1.4 The Owner's anticipated design and construction milestone dates:
.1
Design phase milestone dates, if any:
TBD
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Init.
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was
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.2
Construction commencement date:
TBD
.3
Substantial Completion date or dates:
ESSER II PROJECTS MUST BE COMPLETED BY OR BEFORE JUNE 30, 2023
ARP ESSER III PROJECTS MUST BE COMPLETED BY OR BEFORE JUNE 30, 2024
.4
Other milestone dates:
TBD
§ 1.1.5 The Owner intends the following procurement method for the Project:
(Identify method such as competitive bid or negotiated contract.)
The procurement method should be competitive bid incorporating all Local, State, and Federal requirements in the
bidding documents.
§ 1.1.6 The Owner's requirements for accelerated or fast-track design and construction, multiple bid packages, or
phased construction are set forth below:
(Identify any requirements for fast-track scheduling or phased construction and, if applicable, list number and type of
bid/procurement packages.)
§ 1.1.7 The Owner's anticipated Sustainable Objective for the Project:
(Identify and describe the Owner's Sustainable Objective for the Project, if any.)
N/A
§ 1.1.7.1 If the Owner identifies a Sustainable Objective, the Owner and Construction Manager shall complete and
incorporate AIA Document E235TM-2019, Sustainable Projects Exhibit, Construction Manager as Adviser Edition,
into this Agreement to define the terms, conditions and services related to the Owner's Sustainable Objective. If
E235-2019 is incorporated into this Agreement, the Owner and Construction Manager shall incorporate the completed
E235-2019 into the agreements with the consultants and contractors performing services or Work in any way
associated with the Sustainable Objective.
§ 1.1.8 Other Project information:
(Identify special characteristics or needs of the Project not provided elsewhere.)
§ 1.1.9 The Owner identifies the following representative in accordance with Section 5.5:
(List name, address, and other contact information.)
MIKE PLUNKETT, MAINTENANCE DIRECTOR
HICKMAN COUNTY SCHOOLS
115 MURPHREE AVENUE
CENTERVILLE, TN 37033
PHONE: 931-729-3391
§ 1.1.10 The persons or entities, in addition to the Owner's representative, who are required to review the Construction
Manager's submittals to the Owner are as follows:
(List name, address, and other contact information.)
AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American Institute
Init.
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was
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JOEY CHILTON, ESSER MANAGER
115 MURPHREE AVENUE
CENTERVILLE, TN 37033
PHONE: 931-729-3391
§ 1.1.11 The Owner shall retain the following consultants and Contractors:
(List name, legal status, address, and other contact information.)
.1
Land Surveyor:
TBD
.2
Geotechnical Engineer:
TBD
.3
Civil Engineer:
TBD
.4
Contractors, as defined in Section 1.4:
TBD
.5
Separate Contractors, as defined in Section 1.4:
TBD
.6
Other, if any:
(List any other consultants retained by the Owner.)
TBD
§ 1.1.12 The Construction Manager identifies the following representative in accordance with Section 2.5:
(List name, address, and other contact information.)
JAMES C. CODELL IV, PRESIDENT
CODELL CONSTRUCTION COMPANY
4475 ROCKWELL ROAD
WINCHESTER, KY 40391
PHONE: 859/744-2222
AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American Institute
Init.
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was
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produced by AIA software at 16:10:31 ET on 07/05/2022 under Order No.2114238182 which expires on 09/20/2022, is not for resale, is licensed for one-time use
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User Notes:
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§ 1.1.13 The Construction Manager's staffing plan as required under Section 3.3.3 shall include:
(List any specific requirements and personnel to be included in the staffing plan, if known.)
TBD
§ 1.1.14 The Construction Manager's consultants retained under Basic Services, if any:
(List name, legal status, address, and other contact information of any consultants.)
N/A
§ 1.1.15 The Construction Manager's consultants retained under Supplemental Services:
N/A
§ 1.1.16 Other Initial Information on which this Agreement is based:
N/A
§ 1.2 The Owner and Construction Manager may rely on the Initial Information. Both parties, however, recognize that
the Initial Information may materially change and, in that event, the Owner and the Construction Manager shall
appropriately adjust the Construction Manager's services, schedule for the Construction Manager's services, and the
Construction Manager's compensation. The Owner shall adjust the Owner's budget for the Cost of the Work and the
Owner's anticipated design and construction milestones, as necessary, to accommodate material changes in the Initial
Information.
§ 1.3 The parties shall agree upon protocols governing the transmission and use of Instruments of Service or any other
information or documentation in digital form. The parties will use AIA Document E203ᵀM-2013, Building
Information Modeling and Digital Data Exhibit, to establish the protocols for the development, use, transmission, and
exchange of digital data.
§ 1.3.1 Any use of, or reliance on, all or a portion of a building information model without agreement to protocols
governing the use of, and reliance on, the information contained in the model and without having those protocols set
forth in AIA Document E203TM-2013, Building Information Modeling and Digital Data Exhibit, and the requisite
AIA Document G202TM-2013, Project Building Information Modeling Protocol Form, shall be at the using or relying
party's sole risk and without liability to the other party and its contractors or consultants, the authors of, or contributors
to, the building information model, and each of their agents and employees.
§ 1.4 The term "Contractors" refers to persons or entities who perform Work under contracts with the Owner that are
administered by the Construction Manager and Architect. The term "Contractors" is used to refer to such persons or
entities, whether singular or plural. The term does not include the Owner's own forces, or Separate Contractors, which
are persons or entities who perform construction under separate contracts with the Owner not administered by the
Construction Manager and Architect.
ARTICLE 2 CONSTRUCTION MANAGER'S RESPONSIBILITIES
§ 2.1 The Construction Manager shall provide the services as set forth in this Agreement.
§ 2.2 The Construction Manager shall perform its services consistent with the skill and care ordinarily provided by
construction managers practicing in the same or similar locality under the same or similar circumstances. The
Construction Manager shall perform its services as expeditiously as is consistent with such skill and care and the
orderly progress of the Project.
§ 2.3 The Construction Manager shall provide its services in conjunction with the services of an Architect as described
in AIA Document B132TM-2019, Standard Form of Agreement Between Owner and Architect, Construction Manager
as Adviser Edition. The Construction Manager shall not be responsible for actions taken by the Architect.
AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American Institute
Init.
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was
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§ 2.4 The Construction Manager shall coordinate its services with those services provided by the Owner, the
Architect, the Contractors, and the Owner's other consultants and Separate Contractors. The Construction Manager
shall be entitled to rely on, and shall not be responsible for, the accuracy and completeness of services and information
furnished by the Owner, the Architect, and the Owner's other consultants and Separate Contractors. The Construction
Manager shall provide prompt written notice to the Owner if the Construction Manager becomes aware of any error,
omission, or inconsistency in such services or information.
§ 2.5 The Construction Manager shall identify a representative authorized to act on behalf of the Construction
Manager with respect to the Project.
§ 2.6 The Construction Manager, as soon as practicable after execution of the Agreement, shall notify the Owner in
writing of the names and qualifications of its proposed key staff members. Within 14 days of receipt of the names and
qualifications of the Construction Manager's proposed key staff members, the Owner may reply to the Construction
Manager in writing, stating (1) whether the Owner has reasonable objection to a proposed key staff member or (2) that
the Owner requires additional time to review. Failure of the Owner to reply within the 14-day period shall constitute
notice of no reasonable objection. The Construction Manager shall not staff any employees on the Project to whom the
Owner has made reasonable and timely objection. The Construction Manager shall not change its key staff members
without the Owner's consent, which shall not be unreasonably withheld or delayed.
§ 2.7 Except with the Owner's knowledge and consent, the Construction Manager shall not engage in any activity, or
accept any employment, interest or contribution that would reasonably appear to compromise the Construction
Manager's judgment with respect to this Project.
§ 2.8 The Construction Manager shall maintain the following insurance until termination of this Agreement. If any of
the requirements set forth below are in addition to the types and limits the Construction Manager normally maintains,
the Owner shall pay the Construction Manager as set forth in section 11.7.
§ 2.8.1 Commercial General Liability with policy limits of not less than ONE MILLION DOLLARS 1,000,000.00 )
for each occurrence and TWO MILLION DOLLARS AND NO CENTS 2,000,000.00 ) in the aggregate for bodily
injury and property damage.
§ 2.8.2 Automobile Liability covering vehicles owned, and non-owned vehicles used, by the Construction Manager
with policy limits of not less than ONE MILLION DOLLARS AND NO CENTS ($ 1,000,000.00 ) per accident for
bodily injury, death of any person, and property damage arising out of the ownership, maintenance and use of those
motor vehicles, along with any other statutorily required automobile coverage.
§ 2.8.3 The Construction Manager may achieve the required limits and coverage for Commercial General Liability
and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided such
primary and excess or umbrella liability insurance policies result in the same or greater coverage as the coverages
required under Sections 2.8.1 and 2.8.2, and in no event shall any excess or umbrella liability insurance provide
narrower coverage than the primary policy. The excess policy shall not require the exhaustion of the underlying limits
only through the actual payment by the underlying insurers.
§ 2.8.4 Workers' Compensation at statutory limits and Employers Liability with policy limits not less than ONE
MILLION DOLLARS AND NO CENTS ($ 1,000,000.00 ) each accident, ONE MILLION DOLLARS AND NO
CENTS ($ 1,000,000.00 ) each employee, and ONE MILLION DOLLARS AND NO CENTS ($ 1,000,000.00 )
policy limit.
§ 2.8.5 Professional Liability covering negligent acts, errors and omissions in the performance of professional services
with policy limits of not less than TWO MILLION DOLLARS AND NO CENTS ($ 2,000,000.00 ) per claim and
TWO MILLION DOLLARS AND NO CENTS 2,000,000.00 ) in the aggregate.
§ 2.8.6 Additional Insured Obligations. To the fullest extent permitted by law, the Construction Manager shall cause
the primary and excess or umbrella polices for Commercial General Liability and Automobile Liability to include the
Owner as an additional insured for claims caused in whole or in part by the Construction Manager's negligent acts or
omissions. The additional insured coverage shall be primary and non-contributory to any of the Owner's insurance
policies and shall apply to both ongoing and completed operations.
AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American Institute
Init.
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§ 2.8.7 The Construction Manager shall provide certificates of insurance to the Owner that evidence compliance with
the requirements in this Section 2.8.
§ 2.9 The Construction Manager shall assist the Owner, Architect, and other Project participants in establishing
building information modeling and digital data protocols for the Project using AIA Document E203TM-2013, Building
Information Modeling and Digital Data Exhibit, to establish the protocols for the development, use, transmission, and
exchange of digital data.
§ 2.10 A centralized electronic document management system will be used on the Project, and the Construction
Manager shall be designated the Responsible Project Participant, responsible for managing and maintaining the
centralized electronic document management system.
§ 2.11 The Construction Manager shall retain all Project related documents and information it receives, and the Owner
and Architect shall have access to the documents and information. The Construction Manager shall transmit the
documents and information to the Owner at final completion.
ARTICLE 3 SCOPE OF CONSTRUCTION MANAGER'S BASIC SERVICES
§ 3.1 Definition
The Construction Manager's Basic Services consist of those described in this Article 3, and include usual and
customary Preconstruction and Construction Phase Services. Services not set forth in this Article 3 are Supplemental
or Additional Services. The Owner, Construction Manager, and Contractors may agree, in consultation with the
Architect, for the Construction Phase to commence prior to completion of the Preconstruction Phase, in which case,
both phases will proceed concurrently.
§ 3.2 Preconstruction Phase
§ 3.2.1 The Construction Manager shall review the program furnished by the Owner and any evaluation of the
Owner's program provided by the Architect, to ascertain the requirements of the Project and shall arrive at a mutual
understanding of such requirements with the Owner and Architect.
§ 3.2.2 The Construction Manager shall provide a preliminary evaluation of the Owner's program, schedule and
construction budget requirements, each in terms of the other.
§ 3.2.3 The Construction Manager shall prepare, and deliver to the Owner, for the Owner's approval, a written
Construction Management Plan that includes, at a minimum, the following: (1) preliminary evaluations required in
Section 3.2.2, (2) a Project schedule, (3) cost estimates, (4) recommendations for Project delivery method, and (5)
Contractors' scopes of Work. The Construction Manager shall periodically update the Construction Management
Plan, for the Owner's approval, over the course of the Project.
§ 3.2.4 The Construction Manager shall prepare and periodically update the Project schedule included in the
Construction Management Plan for the Architect's review and the Owner's acceptance. The Construction Manager
shall obtain the Architect's approval for the portion of the Project schedule relating to the performance of the
Architect's services. The Project schedule shall coordinate and integrate the Construction Manager's services, the
Architect's services, other Owner consultants' services, and the Owner's responsibilities and highlight items that
affect the Project's timely completion.
§ 3.2.5 The Construction Manager shall update the Project schedule to include the components of the Work, including
phasing of construction, times of commencement and completion required of each Contractor, ordering and delivery
of products, including those that must be ordered in advance of construction, obtaining the required reviews and
approvals of authorities having jurisdiction over the Project, and the occupancy requirements of the Owner.
§ 3.2.6 Based on the preliminary design and information prepared or provided by the Architect and other Owner
consultants, the Construction Manager shall prepare, for the Architect's review and Owner's approval, preliminary
estimates of the Cost of the Work or the cost of program requirements using area, volume or similar conceptual
AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American Institute
Init.
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estimating techniques, including the establishment of sufficient contingency to reasonably anticipate the development
of the Project's design documents.
§ 3.2.7 The Construction Manager shall review design documents during their development and advise the Owner and
Architect on proposed site use and improvements, selection of materials, building systems, and equipment. The
Construction Manager shall also provide recommendations to the Owner and Architect, consistent with the Project
requirements, on constructability; availability of materials and labor; sequencing for phased construction; time
requirements for procurement, installation and construction; and factors related to construction cost including, but not
limited to, costs of alternative designs or materials, preliminary budgets, life-cycle data, and possible cost reductions.
§ 3.2.8 The Construction Manager shall review recommendations for systems, materials, or equipment for the impact
upon cost, schedule, sequencing, constructability, and coordination among the Contractors. The Construction
Manager shall discuss its findings with the Owner and the Architect, and coordinate resolution, as necessary, of any
such impacts.
§ 3.2.9 As the Architect progresses with the preparation of the Schematic Design, Design Development and
Construction Documents, the Construction Manager shall prepare and update, at appropriate intervals agreed to by the
Owner, Construction Manager and Architect, an estimate of the Cost of the Work with increasing detail and
refinement. The Construction Manager shall include in the estimate those costs to allow for further development of the
design, bidding or negotiating, price escalation, and market conditions. The estimate shall be provided for the
Architect's review and the Owner's approval. The Construction Manager shall inform the Owner and Architect in the
event that the estimate of Cost of the Work exceeds the latest approved Project budget, and make recommendations for
corrective action.
§ 3.2.10 As the Architect progresses with the preparation of the Schematic Design, Design Development and
Construction Documents, the Construction Manager shall consult with the Owner and Architect and make
recommendations whenever the Construction Manager determines that the design, or details, adversely affect cost,
scope, schedule, constructability, or quality of the Project.
§ 3.2.11 The Construction Manager shall provide recommendations and information to the Owner and Architect
regarding the assignment of responsibilities for temporary Project facilities and equipment, materials and services for
common use of the Contractors. The Construction Manager shall verify that such requirements and assignment of
responsibilities are included in the proposed Contract Documents.
§ 3.2.12 The Construction Manager shall provide recommendations and information to the Owner regarding the
allocation of responsibilities for safety programs among the Contractors.
§ 3.2.13 The Construction Manager shall provide recommendations to the Owner on the division of the Project into
individual contracts for the construction of various categories of Work, including the method to be used for selecting
Contractors and awarding Contracts for Construction. The Construction Manager shall review the Drawings and
Specifications and make recommendations as required to provide that (1) the Work of the Contractors is coordinated,
(2) all requirements for the Project are assigned to the appropriate Contract, (3) the likelihood of jurisdictional disputes
is minimized, and (4) proper coordination is provided for phased construction.
§ 3.2.14 The Construction Manager shall make recommendations about, and coordinate the ordering and delivery of,
materials in support of the schedule, including those that must be ordered in advance of construction.
§ 3.2.15 The Construction Manager shall assist the Owner in selecting, retaining, and coordinating the professional
services of surveyors, geotechnical engineers, special consultants, and construction materials testing required for the
Project.
§ 3.2.16 The Construction Manager shall provide an analysis of the types and quantities of labor required for the
Project and review the availability of appropriate categories of labor required for critical phases. The Construction
Manager shall make recommendations for actions designed to minimize adverse effects of labor shortages.
AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American Institute
Init.
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§ 3.2.17 The Construction Manager shall assist the Owner in obtaining information regarding applicable requirements
for equal employment opportunity programs, and other programs as may be required by governmental and quasi-
governmental authorities for inclusion in the Contract Documents.
§ 3.2.18 Following the Owner's approval of the Drawings and Specifications, the Construction Manager shall update
and submit the latest estimate of the Cost of the Work and the Project schedule for the Architect's review and the
Owner's approval.
§ 3.2.19 The Construction Manager, in consultation with the Owner, shall develop bidders' interest in the Project and
establish bidding schedules. The Construction Manager shall assist the Owner and the Architect with the development
of the Bidding Documents, which consist of bidding requirements and proposed Contract Documents. The
Construction Manager, with the assistance of the Architect, shall issue Bidding Documents to bidders and conduct
pre-bid conferences with prospective bidders. The Construction Manager shall issue the current Project schedule with
each set of Bidding Documents. The Construction Manager shall assist the Architect with regard to questions from
bidders and with the issuance of addenda.
§ 3.2.20 The Construction Manager shall submit a list of prospective bidders for the Architect's review and the
Owner's approval.
§ 3.2.21 The Construction Manager, with the assistance of the Architect, shall review bids, and prepare bid analyses,
and make recommendations to the Owner for the Owner's award of Contracts for Construction or rejection of bids.
§ 3.2.22 The Construction Manager, with the assistance of the Architect, shall assist the Owner in preparing Contracts
for Construction. The Construction Manager shall advise the Owner on the acceptability of Subcontractors and
material suppliers proposed by Contractors.
§ 3.2.23 The Construction Manager shall assist the Owner in obtaining building permits and special permits for
permanent improvements, except for permits required to be obtained directly by the Contractors. The Construction
Manager shall verify that the Owner has paid applicable fees and assessments. The Construction Manager shall assist
the Owner and Architect in connection with the Owner's responsibility for filing documents required for the approvals
of governmental authorities having jurisdiction over the Project.
§ 3.2.24 If the Owner identified a Sustainable Objective in Article 1, the Construction Manager shall fulfill its
Preconstruction Phase responsibilities as required in AIA Document E235TM-2019, Sustainable Projects Exhibit,
Construction Manager as Adviser Edition, attached to this Agreement.
§ 3.3 Construction Phase
§ 3.3.1 The Construction Manager shall provide on-site administration of the Contracts for Construction in
cooperation with the Architect as set forth below and in AIA Document A232TM-2019, General Conditions of the
Contract for Construction, Construction Manager as Adviser Edition. If the Owner and Contractor modify AIA
Document A232-2019, those modifications shall not affect the Construction Manager's services under this
Agreement unless the Owner and the Construction Manager amend this Agreement.
§ 3.3.2 Subject to Section 4.2 and except as provided in Section 3.3.30, the Construction Manager's responsibility to
provide Construction Phase Services commences with the award of the initial Contract for Construction and
terminates on the date the Architect issues the final Certificate for Payment.
§ 3.3.3 The Construction Manager shall provide a staffing plan to include one or more representatives who shall be in
attendance at the Project site whenever the Work is being performed.
§ 3.3.4 The Construction Manager shall provide administrative, management and related services to coordinate
scheduled activities and responsibilities of the Contractors with each other and with those of the Construction
Manager, the Owner and the Architect. The Construction Manager shall coordinate the activities of the Contractors in
accordance with the latest approved Project schedule and the Contract Documents.
§ 3.3.5 The Construction Manager shall review and analyze the construction schedules provided by the Contractors to
update the Project schedule, incorporating the activities of the Owner, Architect, and Contractors on the Project,
Init.
AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American Institute
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was
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including activity sequences and durations, allocation of labor and materials, processing of Shop Drawings, Product
Data and Samples, and delivery and procurement of products, including those that must be ordered in advance of
construction. The Project schedule shall include the Owner's occupancy requirements showing portions of the Project
having occupancy priority. The Construction Manager shall update and reissue the Project schedule as required to
show current conditions. If an update indicates that the previously approved Project schedule may not be met, the
Construction Manager shall recommend corrective action to the Owner and Architect.
§ 3.3.6 The Construction Manager shall schedule and conduct meetings to discuss matters such as procedures,
progress, coordination, and scheduling of the Work, and to develop solutions to issues identified. The Construction
Manager shall prepare and promptly distribute minutes to the Owner, Architect and Contractors.
§ 3.3.7 In accordance with the Contract Documents and the latest approved Project schedule, and utilizing information
from the Contractors, the Construction Manager shall review, analyze, schedule and coordinate the overall sequence
of construction and assignment of space in areas where the Contractors are performing Work.
§ 3.3.8 The Construction Manager shall coordinate all tests and inspections required by the Contract Documents or
governmental authorities, observe the on-site testing and inspections, and arrange for the delivery of test and
inspection reports to the Owner and Architect.
§ 3.3.9 The Construction Manager shall endeavor to obtain satisfactory performance from each of the Contractors.
The Construction Manager shall recommend courses of action to the Owner when requirements of a Contract are not
being fulfilled.
§ 3.3.10 The Construction Manager shall monitor and evaluate actual costs for activities in progress and estimates for
uncompleted tasks and advise the Owner and Architect as to variances between actual costs and budgeted or estimated
costs. If a Contractor is required to submit a Control Estimate, the Construction Manager shall meet with the Owner
and Contractor to review the Control Estimate. The Construction Manager shall promptly notify the Contractor if there
are any inconsistencies or inaccuracies in the information presented. The Construction Manager shall also report the
Contractor's cost control information to the Owner.
§ 3.3.11 The Construction Manager shall develop cash flow reports and forecasts for the Project and include them in
the Construction Manager's progress reports.
§ 3.3.12 The Construction Manager shall maintain accounting records on authorized Work performed under unit costs,
additional Work performed on the basis of actual costs of labor and materials, and other Work requiring accounting
records.
§ 3.3.12.1 The Construction Manager shall develop and implement procedures for the review and processing of
Applications for Payment by Contractors for progress and final payments.
§ 3.3.12.2 Not more frequently than monthly, the Construction Manager shall review and certify the amounts due the
respective Contractors as follows:
.1
Where there is only one Contractor responsible for performing the Work, the Construction Manager
shall, within seven days after the Construction Manager receives the Contractor's Application for
Payment, review the Application, certify the amount the Construction Manager determines is due the
Contractor, and forward the Contractor's Application and Certificate for Payment to the Architect.
.2
Where there is more than one Contractor responsible for performing different portions of the Project,
the Construction Manager shall, within seven days after the Construction Manager receives each
Contractor's Application for Payment: (1) review the Applications and certify the amount the
Construction Manager determines is due each Contractor; (2) prepare a Summary of Contractors'
Applications for Payment by summarizing information from each Contractor's Application for
Payment; (3) prepare a Project Application and Certificate for Payment; (4) certify the total amount the
Construction Manager determines is due all Contractors collectively; and (5) forward the Summary of
Contractors' Applications for Payment and Project Application and Certificate for Payment to the
Architect.
AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American Institute
Init.
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was
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produced by AIA software at 16:10:31 ET on 07/05/2022 under Order No.2114238182 which expires on 09/20/2022, is not for resale, is licensed for one-time use
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only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org.
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§ 3.3.12.3 The Construction Manager's certification for payment shall constitute a representation to the Owner, based
on the Construction Manager's evaluations of the Work and on the data comprising the Contractors' Applications for
Payment, that, to the best of the Construction Manager's knowledge, information and belief, the Work has progressed
to the point indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractors are
entitled to payment in the amount certified. The foregoing representations are subject to (1) an evaluation of the Work
for conformance with the Contract Documents upon Substantial Completion; (2) results of subsequent tests and
inspections; (3) correction of minor deviations from the Contract Documents prior to completion; and (4) specific
qualifications expressed by the Construction Manager. The issuance of a Certificate for Payment shall further
constitute a recommendation to the Architect and Owner that the Contractor be paid the amount certified.
§ 3.3.12.4 The certification of an Application for Payment or a Project Application for Payment by the Construction
Manager shall not be a representation that the Construction Manager has (1) made exhaustive or continuous on-site
inspections to check the quality or quantity of the Work; (2) reviewed construction means, methods, techniques,
procedures, or sequences for a Contractor's own Work; (3) reviewed copies of requisitions received from
Subcontractors and suppliers and other data requested by the Owner to substantiate each Contractor's right to
payment; or (4) ascertained how or for what purpose that Contractor has used money previously paid on account of the
Contract Sum.
§ 3.3.13 The Construction Manager shall obtain and review the safety programs developed by each Contractor solely
and exclusively for purposes of coordinating the safety programs with those of the other Contractors and for making
recommendations for any additional safety measures to be considered in the Work of the Contractors. The
Construction Manager's responsibilities for coordination of safety programs shall not extend to direct control over or
charge of the acts or omissions of the Contractors, Subcontractors, agents or employees of the Contractors or
Subcontractors, or any other persons performing portions of the Work and not directly employed by the Construction
Manager.
§ 3.3.14 The Construction Manager shall determine in general that the Work of each Contractor is being performed in
accordance with the requirements of the Contract Documents and notify the Owner, Contractor and Architect of
defects and deficiencies in the Work. The Construction Manager shall have the authority to reject Work that does not
conform to the Contract Documents and shall notify the Architect about the rejection. The failure of the Construction
Manager to reject Work shall not constitute acceptance of the Work. The Construction Manager shall record any
rejection of Work in its daily log and include information regarding the rejected Work in its progress reports to the
Architect and Owner pursuant to Section 3.3.22.1. Upon written authorization from the Owner, the Construction
Manager may require and make arrangements for additional inspection or testing of the Work in accordance with the
provisions of the Contract Documents, whether or not the Work is fabricated, installed or completed, and the
Construction Manager shall give timely notice to the Architect of when and where the tests and inspections are to be
made so that the Architect may be present for such procedures.
§ 3.3.15 The Construction Manager shall advise and consult with the Owner and Architect during the performance of
its Construction Phase Services. The Construction Manager shall have authority to act on behalf of the Owner only to
the extent provided in this Agreement. The Construction Manager shall not have control over, charge of, or
responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and
programs in connection with the Work of each of the Contractors, since these are solely the Contractor's rights and
responsibilities under the Contract Documents. The Construction Manager shall not be responsible for a Contractor's
failure to perform the Work in accordance with the requirements of the Contract Documents. The Construction
Manager shall be responsible for the Construction Manager's negligent acts or omissions, but shall not have control
over or charge of, and shall not be responsible for, acts or omissions of the Contractors, Subcontractors, or their agents
or employees, or any other persons or entities performing portions of the Work.
§ 3.3.16 The Construction Manager shall transmit to the Architect requests for interpretations, and requests for
information of the meaning and intent of the Drawings and Specifications, and provide its written recommendation.
The Construction Manager shall assist in the resolution of questions that may arise.
§ 3.3.17 The Construction Manager shall review requests for changes, assist in negotiating Contractors' proposals,
submit recommendations to the Architect and Owner, and, if the proposed changes are accepted or required by the
Owner, prepare Change Orders or Construction Change Directives that incorporate the Architect's modifications to
the Contract Documents.
AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American Institute
Init.
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was
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produced by AIA software at 16:10:31 ET on 07/05/2022 under Order No.2114238182 which expires on 09/20/2022, is not for resale, is licensed for one-time use
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§ 3.3.18 The Construction Manager shall assist the Initial Decision Maker in the review, evaluation and
documentation of Claims, subject to Section 4.2.2.7.
§ 3.3.19 Utilizing the submittal schedules provided by each Contractor, the Construction Manager shall prepare, and
revise as necessary, a Project submittal schedule incorporating information from the Owner, Owner's consultants,
Owner's Separate Contractors and vendors, governmental agencies, and participants in the Project under the
management of the Construction Manager. The Project submittal schedule and any revisions shall be submitted to the
Architect for approval.
§ 3.3.20 The Construction Manager shall promptly review all Shop Drawings, Product Data, Samples, and other
submittals from the Contractors for compliance with the submittal requirements of the Contract, coordinate submittals
with information contained in related documents, and transmit to the Architect those that the Construction Manager
recommends for approval. The Construction Manager's actions shall be taken in accordance with the Project submittal
schedule approved by the Architect, or in the absence of an approved Project submittal schedule, with such reasonable
promptness as to cause no delay in the Work or in the activities of the Contractors, the Owner, or the Architect.
§ 3.3.20.1 If professional design services or certifications by a design professional related to systems, materials, or
equipment are specifically required of the Contractors by the Contract Documents, the Construction Manager shall
review those submittals for sequencing, constructability, and coordination impacts on the other Contractors. The
Construction Manager shall discuss its findings with the Owner and the Architect, and coordinate resolution, as
necessary, of any such impacts.
§ 3.3.21 The Construction Manager shall keep a daily log containing a record of weather, each Contractor's Work on
the site, number of workers, identification of equipment, Work accomplished, problems encountered, and other
similar relevant data as the Owner may require.
§ 3.3.21.1 The Construction Manager shall collect, review for accuracy, and compile the Contractors' daily logs; and
include them in the Construction Manager's reports prepared and submitted in accordance with section 3.3.21.2.
§ 3.3.21.2 The Construction Manager shall record the progress of the Project. On a monthly basis, or otherwise as
agreed to by the Owner, the Construction Manager shall submit written progress reports to the Owner and Architect,
showing percentages of completion and other information identified below:
.1
Work completed for the period;
.2
Project schedule status;
.3
Submittal schedule and status report, including a summary of remaining and outstanding submittals;
.4
Request for information, Change Order, and Construction Change Directive status reports;
.5
Tests and inspection reports;
.6
Status report of nonconforming and rejected Work;
.7
Daily logs;
.8
Summary of all Contractors' Applications for Payment;
.9
Cumulative total of the Cost of the Work to date including the Construction Manager's compensation
and reimbursable expenses at the job site, if any;
.10
Cash-flow and forecast reports;
.11
Photographs to document the progress of the Project;
.12
Status reports on permits and approvals of authorities having jurisdiction; and
.13
Any other items the Owner may require:
§ 3.3.21.3 In addition, for Projects constructed on the basis of the Cost of the Work, the Construction Manager shall
include the following additional information in its progress reports:
.1
Contractors' work force reports;
.2
Equipment utilization report;
.3
Cost summary, comparing actual costs to updated cost estimates; and
.4
Any other items as the Owner may require:
AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American Institute
Init.
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was
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produced by AIA software at 16:10:31 ET on 07/05/2022 under Order No.2114238182 which expires on 09/20/2022, is not for resale, is licensed for one-time use
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only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org.
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§ 3.3.22 Utilizing the documents provided by the Contractors, the Construction Manager shall make available, at the
Project site, the Contract Documents, including Change Orders, Construction Change Directives, and other
Modifications, in good order and marked currently to indicate field changes and selections made during construction,
and the approved Shop Drawings, Product Data, Samples, and similar required submittals. These shall be in electronic
form or paper copy, available to the Owner, Architect, and Contractors. Upon completion of the Project, the
Construction Manager shall deliver them to the Owner.
§ 3.3.23 The Construction Manager shall arrange for the delivery, storage, protection and security of
Owner-purchased materials, systems and equipment that are a part of the Project until such items are incorporated into
the Work.
§ 3.3.24 With the Owner's maintenance personnel, the Construction Manager shall observe the Contractors' final
testing and start-up of utilities, operational systems and equipment and observe any commissioning as the Contract
Documents may require.
§ 3.3.25 When the Construction Manager considers each Contractor's Work or a designated portion thereof
substantially complete, the Construction Manager shall, jointly with that Contractor, prepare for the Architect a list of
incomplete or unsatisfactory items and a schedule for their completion. The Construction Manager shall assist the
Architect in conducting inspections to determine whether the Work or designated portion thereof is substantially
complete.
§ 3.3.26 When the Work of all of the Contractors, or designated portion thereof, is substantially complete, the
Construction Manager shall prepare, and the Construction Manager and Architect shall execute, a Certificate of
Substantial Completion. The Construction Manager shall submit the executed Certificate to the Owner and
Contractors. The Construction Manager shall coordinate the correction and completion of the Work. Following
issuance of a Certificate of Substantial Completion of the Work or a designated portion thereof, the Construction
Manager shall perform an inspection to confirm the completion of the Work of the Contractors and make
recommendations to the Architect when the Work of all of the Contractors is ready for final inspection. The
Construction Manager shall assist the Architect in conducting the final inspection.
§ 3.3.27 The Construction Manager shall forward to the Owner, with a copy to the Architect, the following
information received from the Contractors: (1) certificates of insurance ; (2) consent of surety or sureties, if any, to
reduction in or partial release of retainage or the making of final payment; (3) affidavits, receipts, releases and waivers
of liens or bonds indemnifying the Owner against liens; and (4) any other documentation required of the Contractors
under the Contract Documents, including warranties and similar submittals.
§ 3.3.28 The Construction Manager shall coordinate receipt, and delivery to the Owner, of other items provided by the
Contractors, such as keys, manuals, and record drawings. The Construction Manager shall forward to the Architect a
final Project Application for Payment and Project Certificate for Payment, or a final Application for Payment and final
Certificate for Payment, upon the Contractors' compliance with the requirements of the Contract Documents.
§ 3.3.29 Duties, responsibilities and limitations of authority of the Construction Manager as set forth in the Contract
Documents shall not be restricted, modified or extended without written consent of the Owner, Construction Manager,
Architect, and Contractors. Consent shall not be unreasonably withheld.
§ 3.3.30 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion,
the Construction Manager shall, without additional compensation, conduct a meeting with the Owner and Architect to
review the facility operations and performance.
ARTICLE 4 SUPPLEMENTAL AND ADDITIONAL SERVICES
§ 4.1 Supplemental Services
§ 4.1.1 The services listed below are not included in Basic Services but may be required for the Project. The
Construction Manager shall provide the listed Supplemental Services only if specifically designated in the table below
as the Construction Manager's responsibility, and the Owner shall compensate the Construction Manager as provided
Init.
AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American Institute
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was
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in Section 11.2. Unless otherwise specifically addressed in this Agreement, if neither the Owner nor the Construction
Manager is designated, the parties agree that the listed Supplemental Service is not being provided for the Project.
(Designate the Construction Manager's Supplemental Services and the Owner's Supplemental Services required for
the Project by indicating whether the Construction Manager or Owner shall be responsible for providing the
identified Supplemental Service. Insert a description of the Supplemental Services in Section 4.1.2 below or attach the
description of services as an exhibit to this Agreement.)
Supplemental Services
Responsibility
(Construction Manager, Owner or
not provided)
§ 4.1.1.1
Measured drawings
N/A
§ 4.1.1.2
Tenant-related services
N/A
§ 4.1.1.3
Commissioning
N/A
§ 4.1.1.4
Development of a commissioning plan
N/A
§ 4.1.1.5 Sustainable Project Services pursuant to Section 4.1.3
N/A
§ 4.1.1.6 Furniture, furnishings and equipment delivery, and installation
N/A
coordination
§ 4.1.1.7 Furniture, furnishings and equipment procurement assistance
N/A
§ 4.1.1.8
Assistance with site selection
N/A
§ 4.1.1.9 Assistance with selection of the Architect
N/A
§ 4.1.1.10 Furnish land survey
N/A
§ 4.1.1.11 Furnish geotechnical engineering services
N/A
§ 4.1.1.12 Provide insurance advice
N/A
§ 4.1.1.13 Provide supplemental Project risk analysis and mitigation
N/A
strategies
§ 4.1.1.14 Stakeholder relationships management
N/A
§ 4.1.1.15 Owner moving coordination
N/A
§ 4.1.1.16 Coordination of Owner's Separate Contractors
N/A
§ 4.1.1.17 Other Supplemental Services
N/A
§ 4.1.2 Description of Supplemental Services
§ 4.1.2.1 A description of each Supplemental Service identified in Section 4.1.1 as the Construction Manager's
responsibility is provided below.
(Describe in detail the Construction Manager's Supplemental Services identified in Section 4.1.1 or, if set forth in an
exhibit, identify the exhibit.)
N/A
§ 4.1.2.2 A description of each Supplemental Service identified in Section 4.1.1 as the Owner's responsibility is
provided below.
(Describe in detail the Owner's Supplemental Services identified in Section 4.1.1 or, if set forth in an exhibit, identify
the exhibit.)
N/A
§ 4.1.3 If the Owner identified a Sustainable Objective in Article 1, the Construction Manager shall provide, as a
Supplemental Service, the Sustainability Services required in AIA Document E235TM-2019, Sustainable Projects
Exhibit, Construction Manager as Adviser Edition, attached to this Agreement. The Owner shall compensate the
Construction Manager as provided in Section 11.2.
§ 4.2 Construction Manager's Additional Services
§ 4.2.1 The Construction Manager may provide Additional Services after execution of this Agreement, without
invalidating this Agreement. Except for services required due to the fault of the Construction Manager, any Additional
Services provided in accordance with this Section 4.2 shall entitle the Construction Manager to compensation
pursuant to Section 11.3.
Init.
AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American Institute
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was
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produced by AIA software at 16:10:31 ET on 07/05/2022 under Order No.2114238182 which expires on 09/20/2022, is not for resale, is licensed for one-time use
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§ 4.2.2 Upon recognizing the need to perform the following Additional Services, the Construction Manager shall
notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need. The
Construction Manager shall not proceed to provide the following Additional Services until the Construction Manager
receives the Owner's written authorization:
.1
Services necessitated by a change in the Initial Information, previous instructions or approvals given by
the Owner, or a material change in the Project including size, quality, complexity, the Owner's
schedule or budget for Cost of the Work, or procurement or delivery method, or bid packages in
addition to those listed in Section 1.1.6. Services necessitated by sections 6.4 and 6.6 shall not be
considered additional services;
.2
Services necessitated by the enactment or revision of codes, laws, regulations or official interpretations
after the date of this Agreement;
.3
Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure of
performance on the part of the Owner or the Owner's other consultants or contractors;
.4
Preparation of documentation for alternate bid or proposal requests proposed by the Owner;
.5
Preparation for, and attendance at, a public presentation, meeting or hearing;
.6
Preparation for, and attendance at, a dispute resolution proceeding or legal proceeding, except where
the Construction Manager is party thereto;
.7
Consultation concerning replacement of Work resulting from fire or other cause during construction
and furnishing services required in connection with the replacement of such Work; or
.8
Assistance to the Initial Decision Maker.
§ 4.2.3 To avoid delay in the Construction Phase, the Construction Manager shall provide the following Additional
Services, notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the
need. If, upon receipt of the Construction Manager's notice, the Owner determines that all or parts of the services are
not required, the Owner shall give prompt written notice to the Construction Manager of the Owner's determination.
The Owner shall compensate the Construction Manager for the services provided prior to the Construction Manager's
receipt of the Owner's notice:
.1
Providing assistance to the Initial Decision Maker in evaluating an extensive number of Claims
submitted by a Contractor or others in connection with the Work.
.2
Services required in an emergency to coordinate the activities of a Contractor or Contractors in the
event of risk of personal injury or serious property damage, consistent with Section 3.3.15.
§ 4.2.4 Except for services required under Section 3.3.30, Construction Phase Services provided more than 60 days
after (1) the date of Substantial Completion of the Work, or (2) the anticipated date of Substantial Completion
identified in the Initial Information, whichever is earlier, shall be compensated as Additional Services to the extent the
Construction Manager incurs additional cost in providing those Construction Phase Services.
§ 4.2.5 If the services covered by this Agreement have not been completed within ( ) months of the date of this
Agreement, through no fault of the Construction Manager, extension of the Construction Manager's services beyond
that time shall be compensated as Additional Services.
ARTICLE 5 OWNER'S RESPONSIBILITIES
§ 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner
regarding requirements for and limitations on the Project, including a written program, which shall set forth the
Owner's objectives; schedule; constraints and criteria; special equipment; systems; and site requirements.
§ 5.2 The Owner shall establish the Owner's budget for the Project, including (1) the budget for the Cost of the Work
as defined in Section 6.1; (2) the Owner's other costs; and (3) reasonable contingencies related to all of these costs.
The Owner shall update the Owner's budget for the Project as necessary throughout the duration of the Project until
final completion. If the Owner significantly increases or decreases the Owner's budget for the Cost of the Work, the
Owner shall notify the Construction Manager and Architect. The Owner and the Architect, in consultation with the
Construction Manager, shall thereafter agree to a corresponding change in the Project's scope and quality.
§ 5.3 The Owner acknowledges that accelerated, phased, or fast-track design and construction provides a benefit, but
also carries with it the risk of additional costs. If the Owner selects accelerated, phased or fast-track scheduling, the
Owner agrees to include in the budget for the Project sufficient contingencies to cover such costs.
AIA Document C132TM - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American Institute
Init.
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was
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produced by AIA software at 16:10:31 ET on 07/05/2022 under Order No.2114238182 which expires on 09/20/2022, is not for resale, is licensed for one-time use
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only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org.
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§ 5.4 The Owner shall retain an Architect to provide services, duties and responsibilities as described in AIA
Document B132-2019, Standard Form of Agreement Between Owner and Architect, Construction Manager as
Adviser Edition. The Owner shall provide the Construction Manager with a copy of the scope of services in
the agreement executed between the Owner and Architect, and any further modifications to the Architect's scope of
services in the agreement.
§ 5.5 The Owner shall identify a representative authorized to act on the Owner's behalf with respect to the Project. The
Owner shall render decisions pertaining to documents the Construction Manager submits in a timely manner in order
to avoid unreasonable delay in the orderly and sequential progress of the Construction Manager's services.
§ 5.6 Unless provided by the Construction Manager, the Owner shall furnish surveys to describe physical
characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the
site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and
adjoining property and structures; designated wetlands; adjacent drainage; rights-of-way, restrictions, easements,
encroachments, zoning, deed restrictions, boundaries, and contours of the site; locations, dimensions, and other
necessary data with respect to existing buildings, other improvements and trees; and information concerning available
utility services and lines, both public and private, above and below grade, including inverts and depths. All the
information on the survey shall be referenced to a Project benchmark.
§ 5.7 Unless provided by the Construction Manager, the Owner shall furnish services of geotechnical engineers,
which may include test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of
hazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for
anticipating subsoil conditions, with written reports and appropriate recommendations.
§ 5.8 The Owner shall provide the Supplemental Services designated as the Owner's responsibility in Section 4.1.1.
§ 5.9 If the Owner identified a Sustainable Objective in Article 1, the Owner shall fulfill its responsibilities as required
in AIA Document E235TM-2019, Sustainable Projects Exhibit, Construction Manager as Adviser Edition, attached to
this Agreement.
§ 5.10 The Owner shall coordinate the services of its own consultants with those services provided by the Construction
Manager. Upon the Construction Manager's request, the Owner shall furnish copies of the scope of services in the
contracts between the Owner and the Owner's consultants. The Owner shall furnish the services of consultants other
than those designated as the responsibility of the Construction Manager in this Agreement, or authorize the
Construction Manager to furnish them as an Additional Service, when the Construction Manager requests such
services and demonstrates that they are reasonably required by the scope of the Project. The Owner shall require that
its consultants and contractors maintain insurance, including professional liability insurance, as appropriate to the
services or work provided.
§ 5.11 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as
structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials.
§ 5.12 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be
reasonably necessary at any time for the Project to meet the Owner's needs and interests.
§ 5.13 The Owner shall provide prompt written notice to the Construction Manager and Architect if the Owner
becomes aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Architect's
Instruments of Service or any fault or defect in the Construction Manager's services.
§ 5.14 The Owner reserves the right to perform construction and operations related to the Project with the Owner's
own forces, and to award contracts in connection with the Project which are not part of the Construction Manager's
responsibilities under this Agreement. The Construction Manager shall notify the Owner if any such independent
action will interfere with the Construction Manager's ability to perform the Construction Manager's responsibilities
under this Agreement. When performing construction or operations related to the Project, the Owner agrees to be
subject to the same obligations and to have the same rights as the Contractors.
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§ 5.15 The Owner shall communicate with the Contractors and the Construction Manager's consultants through the
Construction Manager about matters arising out of or relating to the Contract Documents. The Owner and
Construction Manager shall include the Architect in all communications that relate to or affect the Architect's services
or professional responsibilities. The Owner shall promptly notify the Architect of the substance of any direct
communications between the Owner and the Construction Manager otherwise relating to the Project. Communications
by and with the Architect's consultants shall be through the Architect.
§ 5.16 Before executing the Contracts for Construction, the Owner shall coordinate the Construction Manager's duties
and responsibilities set forth in the Contracts for Construction with the Construction Manager's services set forth in
this Agreement. The Owner shall provide the Construction Manager a copy of the executed agreements between the
Owner and Contractors, including the General Conditions of the Contracts for Construction.
§ 5.17 The Owner shall provide the Construction Manager access to the Project site prior to commencement of the
Work and shall obligate the Contractors to provide the Construction Manager access to the Work wherever it is in
preparation or progress.
§ 5.18 Within 15 days after receipt of a written request from the Construction Manager, the Owner shall furnish the
requested information as necessary and relevant for the Construction Manager to evaluate, give notice of, or enforce
lien rights.
ARTICLE 6 COST OF THE WORK
§ 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all
elements of the Project designed or specified by the Architect and shall include the Contractors' general conditions
costs, overhead and profit. The Cost of the Work also includes the reasonable value of labor, materials, and equipment,
donated to, or otherwise furnished by, the Owner. The Cost of the Work includes the compensation of the Construction
Manager and Construction Manager's Consultants during the Construction Phase only, including compensation for
reimbursable expenses at the job site, if any. The Cost of the Work does not include the compensation of the Architect;
the costs of the land, rights-of-way, financing, or contingencies for changes in the Work; or other costs that are the
responsibility of the Owner.
§ 6.2 The Owner's budget for the Cost of the Work is provided in Initial Information, and shall be adjusted throughout
the Project as required under Sections 5.2 and 6.4. Evaluations of the Owner's budget for the Cost of the Work, and the
estimates of the Cost of the Work prepared by the Construction Manager, represent the Construction Manager's
judgment as a person or entity familiar with the construction industry. It is recognized, however, that neither the
Construction Manager nor the Owner has control over the cost of labor, materials; or equipment; the Contractors'
methods of determining bid prices; or competitive bidding, market, or negotiating conditions. Accordingly, the
Construction Manager cannot and does not warrant or represent that bids or negotiated prices will not vary from the
Owner's budget for the Cost of the Work, or from any estimate of the Cost of the Work, or evaluation, prepared or
agreed to by the Construction Manager.
§ 6.3 If the Architect is providing cost estimating services as a Supplemental Service, and a discrepancy exists
between the Construction Manager's cost estimates and the Architect's cost estimates, the Construction Manager and
the Architect shall work together to reconcile the cost estimates.
§ 6.4 If the Construction Manager's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the
Work, the Construction Manager, in consultation with the Architect, shall make appropriate recommendations to the
Owner to adjust the Project's size, quality, or budget for the Cost of the Work, and the Owner shall cooperate with the
Construction Manager and Architect in making such adjustments.
§ 6.5 If the Construction Manager's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the
Work, the Owner shall
.1
give written approval of an increase in the budget for the Cost of the Work;
.2
terminate in accordance with Section 9.5;
.3
in consultation with the Construction Manager and Architect, revise the Project program, scope, or
quality as required to reduce the Cost of the Work; or
.4
implement any other mutually acceptable alternative.
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§ 6.6 If the Owner chooses to revise the Project program, scope, or quality to reduce the Cost of the Work pursuant to
Section 6.5.3, or if the bids or proposals received from the prospective Contractors, in the aggregate, exceed the
Owner's budget for the Cost of the Work, and the Owner chooses to revise the Project program, scope, or quality to
reduce the Cost of the Work, the Construction Manager shall cooperate with the Owner and Architect to develop the
necessary revisions, update the cost estimate, and obtain additional bids. The Construction Manager will perform the
services described in Sections 6.4 and 6.6 without additional compensation.
ARTICLE 7 COPYRIGHTS AND LICENSES
The Construction Manager and the Construction Manager's consultants, if any, shall not own or claim a copyright in
the Instruments of Service. The Construction Manager, the Construction Manager's consultants, if any, and the Owner
warrant that in transmitting Instruments of Service, or any other information, the transmitting party is the copyright
owner of such information or has permission from the copyright owner to transmit such information for its use on the
Project.
ARTICLE 8 CLAIMS AND DISPUTES
§ 8.1 General
§ 8.1.1 The Owner and Construction Manager shall commence all claims and causes of action against the other and
arising out of or related to this Agreement, whether in contract, tort, or otherwise, in accordance with the requirements
of the binding dispute resolution method selected in this Agreement and within the period specified by applicable law,
but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and
Construction Manager waive all claims and causes of action not commenced in accordance with this Section 8.1.1.
§ 8.1.2 To the extent damages are covered by property insurance, the Owner and Construction Manager waive all
rights against each other and against the contractors, consultants, agents, and employees of the other for damages,
except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A232-2019,
General Conditions of the Contract for Construction. The Owner or the Construction Manager, as appropriate, shall
require of the contractors, consultants, agents, and employees of any of them, similar waivers in favor of the other
parties enumerated herein.
§ 8.1.3 The Construction Manager shall indemnify and hold the Owner and the Owner's officers and employees
harmless from and against damages, losses and judgments arising from claims by third parties, including reasonable
attorneys' fees and expenses recoverable under applicable law, but only to the extent they are caused by the negligent
acts or omissions of the Construction Manager, its employees and its consultants in the performance of professional
services under this Agreement. The Construction Manager's obligation to indemnify and hold the Owner and the
Owner's officers and employees harmless does not include a duty to defend. The Construction Manager's duty to
indemnify the Owner under this Section 8.1.3 shall be limited to the available proceeds of the insurance coverage
required by this Agreement.
§ 8.1.4 The Construction Manager and Owner waive consequential damages for claims, disputes, or other matters in
question, arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all
consequential damages due to either party's termination of this Agreement, except as specifically provided in Section
9.7.
§ 8.2 Mediation
§ 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to
mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien
arising out of the Construction Manager's services, the Construction Manager may proceed in accordance with
applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by
binding dispute resolution.
§ 8.2.2 The Owner and Construction Manager shall endeavor to resolve claims, disputes and other matters in question
between them by mediation, which, unless the parties mutually agree otherwise, shall be administered by the
American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the
date of this Agreement. A request for mediation shall be made in writing, delivered to the other party to this
Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently
with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation
shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a
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period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If
an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the
arbitrator(s) and agree upon a schedule for later proceedings.
§ 8.2.3 The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place
where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall
be enforceable as settlement agreements in any court having jurisdiction thereof.
§ 8.2.4 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding
dispute resolution shall be the following:
(Check the appropriate box.)
[
]
Arbitration pursuant to Section 8.3 of this Agreement
[ ]
Litigation in a court of competent jurisdiction in the State of Tennessee, County of Hickman
[
]
Other: (Specify)
If the Owner and Construction Manager do not select a method of binding dispute resolution, or do not subsequently
agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of
competent jurisdiction.
§ 8.3 Arbitration
§ 8.3.1 If the parties have selected arbitration as the method for binding dispute resolution in this Agreement, any
claim, dispute or other matter in question arising out of or related to this Agreement subject to, but not resolved by,
mediation shall be subject to arbitration, which, unless the parties mutually agree otherwise, shall be administered by
the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the
date of this Agreement. A demand for arbitration shall be made in writing, delivered to the other party to this
Agreement, and filed with the person or entity administering the arbitration.
§ 8.3.1.1 A demand for arbitration shall be made no earlier than concurrently with the filing of a request for mediation,
but in no event shall it be made after the date when the institution of legal or equitable proceedings based on the claim,
dispute or other matter in question would be barred by the applicable statute of limitations. For statute of limitations
purposes, receipt of a written demand for arbitration by the person or entity administering the arbitration shall
constitute the institution of legal or equitable proceedings based on the claim, dispute or other matter in question.
§ 8.3.2 The foregoing agreement to arbitrate, and other agreements to arbitrate with an additional person or entity duly
consented to by parties to this Agreement, shall be specifically enforceable in accordance with applicable law in any
court having jurisdiction thereof.
§ 8.3.3 The award rendered by the arbitrator(s) shall be final, and judgment may be entered upon it in accordance with
applicable law in any court having jurisdiction thereof.
§ 8.3.4 Consolidation or Joinder
§ 8.3.4.1 Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any
other arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration
permits consolidation; (2) the arbitrations to be consolidated substantially involve common questions of law or fact;
and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s).
§ 8.3.4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in a
common question of law or fact whose presence is required if complete relief is to be accorded in arbitration, provided
that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional
person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not
described in the written consent.
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§ 8.3.4.3 The Owner and Construction Manager grant to any person or entity made a party to an arbitration conducted
under this Section 8.3, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner
and Construction Manager under this Agreement.
§ 8.4 The provisions of this Article 8 shall survive the termination of this Agreement.
ARTICLE 9 TERMINATION OR SUSPENSION
§ 9.1 If the Owner fails to make payments to the Construction Manager in accordance with this Agreement, such
failure shall be considered substantial nonperformance and cause for termination or, at the Construction Manager's
option, cause for suspension of performance of services under this Agreement. If the Construction Manager elects to
suspend services, the Construction Manager shall give seven days' written notice to the Owner before suspending
services. In the event of a suspension of services, the Construction Manager shall have no liability to the Owner for
delay or damage caused the Owner because of such suspension of services. Before resuming services, the Owner shall
pay the Construction Manager all sums due prior to suspension and any expenses incurred in the interruption and
resumption of the Construction Manager's services. The Construction Manager's fees for the remaining services and
the time schedules shall be equitably adjusted.
§ 9.2 If the Owner suspends the Project, the Construction Manager shall be compensated for services performed prior
to notice of such suspension. When the Project is resumed, the Construction Manager shall be compensated for
expenses incurred in the interruption and resumption of the Construction Manager's services. The Construction
Manager's fees for the remaining services and the time schedules shall be equitably adjusted.
§ 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the
Construction Manager, the Construction Manager may terminate this Agreement by giving not less than seven days'
written notice.
§ 9.4 Either party may terminate this Agreement upon not less than seven days' written notice should the other party
fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the
termination.
§ 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Construction
Manager for the Owner's convenience and without cause.
§ 9.6 If the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Construction Manager
terminates this Agreement pursuant to Section 9.3, the Owner shall compensate the Construction Manager for services
performed prior to termination, Reimbursable Expenses incurred, and costs attributable to termination, including the
costs attributable to the Construction Manager's termination of consultant agreements.
§ 9.7 In addition to any amounts paid under Section 9.6, if the Owner terminates this Agreement for its convenience
pursuant to Section 9.5, or the Construction Manager terminates this Agreement pursuant to Section 9.3, the Owner
shall pay to the Construction Manager the following termination fee:
(Set forth below the amount of any termination fee, or the method for determining any termination fee.)
§ 9.8 Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of
Substantial Completion.
ARTICLE 10 MISCELLANEOUS PROVISIONS
§ 10.1 This Agreement shall be governed by the law of the place where the Project is located, excluding that
jurisdiction's choice of law rules. If the parties have selected arbitration as the method of binding dispute resolution, the
Federal Arbitration Act shall govern Section 8.3.
§ 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A232-2019, General
Conditions of the Contract for Construction, except for purposes of this Agreement, the term "Work" shall include the
work of all Contractors under the administration of the Construction Manager and the Architect.
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§ 10.3 The Owner and Construction Manager, respectively, bind themselves, their agents, successors, assigns, and
legal representatives to this Agreement. Neither the Owner nor the Construction Manager shall assign this Agreement
without the written consent of the other, except that the Owner may assign this Agreement to a lender providing
financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement,
including any payments due to the Construction Manager by the Owner prior to the assignment.
§ 10.4 If the Owner requests the Construction Manager to execute certificates, the proposed language of such
certificates shall be submitted to the Construction Manager for review at least 14 days prior to the requested dates of
execution. If the Owner requests the Construction Manager to execute consents reasonably required to facilitate
assignment to a lender, the Construction Manager shall execute all such consents that are consistent with this
Agreement, provided the proposed consent is submitted to the Construction Manager for review at least 14 days prior
to execution. The Construction Manager shall not be required to execute certificates or consents that would require
knowledge, services, or responsibilities beyond the scope of this Agreement.
§ 10.5 Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor
of, a third party against either the Owner or Construction Manager.
§ 10.6 Unless otherwise required in this Agreement, the Construction Manager shall have no responsibility for the
discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic
substances in any form at the Project site.
§ 10.7 The Construction Manager shall have the right to include photographic or artistic representations of the design
of the Project among the Construction Manager's promotional and professional materials. The Construction Manager
shall provide professional credit for the Architect and the Contractors in the Construction Manager's promotional
materials for the Project. The Construction Manager shall be given reasonable access to the completed Project to make
such representations. However, the Construction Manager's materials shall not include the Owner's confidential or
proprietary information if the Owner has previously advised the Construction Manager in writing of the specific
information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for
the Construction Manager in the Owner's promotional materials for the Project. This Section 10.7 shall survive the
termination of this Agreement unless the Owner terminates this Agreement for cause pursuant to Section 9.4.
§ 10.8 If the Construction Manager or Owner receives information specifically designated as "confidential" or
"business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to
any other person except as set forth in Section 10.8.1. This Section 10.8 shall survive the termination of this
Agreement.
§ 10.8.1 The receiving party may disclose "confidential" or "business proprietary" information after 7 days' notice to
the other party, when required by law, arbitrator's order, or court order, including a subpoena or other form of
compulsory legal process issued by a court or governmental entity, or to the extent such information is reasonably
necessary for the receiving party to defend itself in any dispute. The receiving party may also disclose such
information to its employees, consultants, or contractors in order to perform services or work solely and exclusively
for the Project, provided those employees, consultants and contractors are subject to the restrictions on the disclosure
and use of such information as set forth in this Section 10.8.
§ 10.9 The invalidity of any provision of the Agreement shall not invalidate the Agreement or its remaining
provisions. If it is determined that any provision of the Agreement violates any law, or is otherwise invalid or
unenforceable, then that provision shall be revised to the extent necessary to make that provision legal and
enforceable. In such case the Agreement shall be construed, to the fullest extent permitted by law, to give effect to the
parties' intentions and purposes in executing the Agreement.
ARTICLE 11 COMPENSATION
§ 11.1 For the Construction Manager's Basic Services described under Article 3, the Owner shall compensate the
Construction Manager as follows:
§ 11.1.1 For Preconstruction Phase Services in Section 3.2:
(Insert amount of, or basis for, compensation, including stipulated sums, multiples or percentages.)
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2% of the Current Construction Budgetbillable and payable as provide in Attached Owner's Article 12 Special Terms
and Conditions.
§ 11.1.2 For Construction Phase Services in Section 3.3:
(Insert amount of, or basis for, compensation, including stipulated sums, multiples or percentages.)
Two Hundred Forty Thousand Dollars and No Cents ($240,000.00) (Six Percent (6%) of the Current Construction
Budget) to be separated as follows:
Line Item 1 -One Hundred Thirty-Nine Thousand, Five Hundred Dollars and No Cents ($139,500.00) to be paid in
equal monthly payments to cover On-Site Services cost
Line Item 2 -One Hundred Thousand, Five Hundred Dollars and No Cents ($100,500.00) to be billed by percentage of
completion of work.
§ 11.2
§ 11.3
§ 11.4
§ 11.5
Employee or Category
Rate ($0.00)
§ 11.6 Compensation for Reimbursable Expenses
(Paragraphs deleted)
§ 11.6.1.
§ 11.6.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Construction Manager
and the Construction Manager's consultants plus NA percent ( NA %) of the expenses incurred.
§ 11.7 Construction Manager's Insurance. If the types and limits of coverage required in Section 2.8 are in addition to
the types and limits the Construction Manager normally maintains, the Owner shall pay the Construction Manager for
the additional costs incurred by the Construction Manager for the additional coverages as set forth below.
(Insert the additional coverages the Construction Manager is required to obtain in order to satisfy the requirements
set forth in Section 2.8, and for which the Owner shall reimburse the Construction Manager.)
§ 11.8 Payments to the Construction Manager
§ 11.8.1 Initial Payment
§ 11.8.1.1 An initial payment of ZERO DOLLARS AND ZERO CENTS ($ 0.00 ) shall be made upon execution of
this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the
final invoice.
§ 11.8.2 Progress Payments
§ 11.8.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed.
Payments are due and payable upon presentation of the Construction Manager's invoice. Amounts unpaid thirty (30
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) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate
prevailing from time to time at the principal place of business of the Construction Manager.
(Insert rate of monthly or annual interest agreed upon.)
% Current Percentage Rate per the Tennessee Prompt Payment Act
§ 11.8.2.2 The Owner shall not withhold amounts from the Construction Manager's compensation to impose a penalty
or liquidated damages on the Construction Manager, or to offset sums requested by or paid to Contractors for the cost
of changes in the Work, unless the Construction Manager agrees or has been found liable for the amounts in a binding
dispute resolution proceeding.
§ 11.8.2.3 Records of Reimbursable Expenses, expenses pertaining to Supplemental and Additional Services,
and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times.
ARTICLE 12 SPECIAL TERMS AND CONDITIONS
Special terms and conditions that modify this Agreement are as follows:
(Include other terms and conditions applicable to this Agreement.)
n/a
ARTICLE 13 SCOPE OF THE AGREEMENT
§ 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Construction
Manager and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement
may be amended only by written instrument signed by both the Owner and Construction Manager.
§ 13.2 This Agreement is comprised of the following documents identified below:
.1
AIA Document C132ᵀM-2019, Standard Form Agreement Between Owner and Construction Manager
as Adviser
.2
.3
Exhibits:
(Check the appropriate box for any exhibits incorporated into this Agreement.)
[
]
AIA Document E235TM-2019, Sustainable Projects Exhibit, Construction Manager as Adviser
Edition, dated as indicated below:
(Insert the date of the E235-2019 incorporated into this agreement.)
[
]
Other Exhibits incorporated into this Agreement:
(Clearly identify any other exhibits incorporated into this Agreement, including any exhibits identified
in Section 4.1.2.)
.4
Other documents:
(List other documents, if any, forming part of the Agreement.)
Owner's Article 12 Special Terms and Conditions
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This Agreement is entered into as of the day and year first written above.
OWNER (Signature)
CONSTRUCTION MANAGER (Signature)
(Printed name and title)
(Printed name and title)
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Additions and Deletions Report for
AIA® Document C132™ - 2019
This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added
to the standard form AIA document in order to complete it, as well as any text the author may have added to or deleted from the original
AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text.
Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part
of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by
AIA software at 16:10:31 ET on 07/05/2022.
PAGE 1
AGREEMENT made as of the
day of
in the year TWO THOUSAND TWENTY-TWO
HICKMAN COUNTY SCHOOLS
114 NORTH CENTRAL AVENUE
SUITE 203
CENTERVILLE, TN 37033
CODELL CONSTRUCTION COMPANY
4475 ROCKWELL ROAD
WINCHESTER, KY 40391
HICKMAN COUNTY SCHOOLS
CENTERVILLE, TN 37033
EAST HICKMAN CAMPUS, CENTERVILLE ELEMENTARY SCHOOL, HICKMAN COUNTY MIDDLE
SCHOOL
LYLE.COOK.MARTIN ARCHITECTS
310 FRANKLIN STREET
CLARKSVILLE TN 37040
PAGE 2
different scopes of work consisting of HVAC work, replacement of doors and windows.plumbing repair and upgrades
and additions of restrooms principally funded by ESSER II and ARP ESSER Federal Grants
TBD
Owner's budget is $4,000,000.00 inclusive of construction cost (labor, materials, and equipment, fees of any kind,
Architect's fee, Construction Manager's fee
Additions and Deletions Report for AIA Document C132ᵀ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All
rights reserved. The "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without
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TBD
PAGE 3
TBD
ESSER II PROJECTS MUST BE COMPLETED BY OR BEFORE JUNE 30, 2023
ARP ESSER III PROJECTS MUST BE COMPLETED BY OR BEFORE JUNE 30, 2024
TBD
The procurement method should be competitive bid incorporating all Local, State, and Federal requirements in the
bidding documents.
N/A
MIKE PLUNKETT, MAINTENANCE DIRECTOR
HICKMAN COUNTY SCHOOLS
115 MURPHREE AVENUE
CENTERVILLE, TN 37033
PHONE: 931-729-3391
PAGE 4
JOEY CHILTON, ESSER MANAGER
115 MURPHREE AVENUE
CENTERVILLE, TN 37033
PHONE: 931-729-3391
TBD
TBD
TBD
TBD
TBD
Additions and Deletions Report for AIA Document C132TM - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All
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TBD
...
JAMES C. CODELL IV, PRESIDENT
CODELL CONSTRUCTION COMPANY
4475 ROCKWELL ROAD
WINCHESTER, KY 40391
PHONE: 859/744-2222
PAGE 5
TBD
N/A
N/A
N/A
PAGE 6
§ 2.8.1 Commercial General Liability with policy limits of not less than ONE MILLION DOLLARS ($ 1,000,000.00 )
for each occurrence and TWO MILLION DOLLARS AND NO CENTS ($ 2,000,000.00 ) in the aggregate for bodily
injury and property damage.
§ 2.8.2 Automobile Liability covering vehicles owned, and non-owned vehicles used, by the Construction Manager
with policy limits of not less than ONE MILLION DOLLARS AND NO CENTS ($ 1,000,000.00 ) per accident for
bodily injury, death of any person, and property damage arising out of the ownership, maintenance and use of those
motor vehicles, along with any other statutorily required automobile coverage.
§ 2.8.4 Workers' Compensation at statutory limits and Employers Liability with policy limits not less than ONE
MILLION DOLLARS AND NO CENTS ($ 1,000,000.00 ) each accident, ONE MILLION DOLLARS AND NO
CENTS ($ 1,000,000.00 ) each employee, and ONE MILLION DOLLARS AND NO CENTS ($ 1,000,000.00 )
policy limit.
§ 2.8.5 Professional Liability covering negligent acts, errors and omissions in the performance of professional services
with policy limits of not less than TWO MILLION DOLLARS AND NO CENTS ($ 2,000,000.00 ) per claim and
TWO MILLION DOLLARS AND NO CENTS ($ 2,000,000.00 ) in the aggregate.
PAGE 7
§ 2.10 A centralized electronic document management system will be used on the Project, and the Construction
Manager shall be designated the Responsible Project Participant in section 3.5 of E203-2013, Participant, responsible
for managing and maintaining the centralized electronic document management system. The centralized electronic
document management system shall include all items listed in Article 3 of E203, and the following:
(List any items to be included that are not listed in Article 3 of E203 2013.)
PAGE 14
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§ 4.1.1.1 Measured drawings
N/A
§ 4.1.1.2
Tenant-related services
N/A
§ 4.1.1.3
Commissioning
N/A
§ 4.1.1.4 Development of a commissioning plan
N/A
§ 4.1.1.5 Sustainable Project Services pursuant to Section 4.1.3
N/A
§ 4.1.1.6 Furniture, furnishings and equipment delivery, and installation
N/A
coordination
§ 4.1.1.7 Furniture, furnishings and equipment procurement assistance
N/A
§ 4.1.1.8 Assistance with site selection
N/A
§ 4.1.1.9 Assistance with selection of the Architect
N/A
§ 4.1.1.10 Furnish land survey
N/A
§ 4.1.1.11 Furnish geotechnical engineering services
N/A
§ 4.1.1.12 Provide insurance advice
N/A
§ 4.1.1.13 Provide supplemental Project risk analysis and mitigation
N/A
strategies
§ 4.1.1.14 Stakeholder relationships management
N/A
§ 4.1.1.15 Owner moving coordination
N/A
§ 4.1.1.16 Coordination of Owner's Separate Contractors
N/A
§ 4.1.1.17 Other Supplemental Services
N/A
N/A
N/A
PAGE 19
[
Litigation in a court of competent jurisdiction in the State of Tennessee, County of Hickman
PAGE 22
2% of the Current Construction Budgetbillable and payable as provide in Attached Owner's Article 12 Special Terms
and Conditions.
Two Hundred Forty Thousand Dollars and No Cents ($240,000.00) (Six Percent (6%) of the Current Construction
Budget) to be separated as follows:
Line Item 1 -One Hundred Thirty-Nine Thousand, Five Hundred Dollars and No Cents ($139,500.00) to be paid in
equal monthly payments to cover On-Site Services cost
Line Item 2 -One Hundred Thousand, Five Hundred Dollars and No Cents ($100,500.00) to be billed by percentage of
completion of work.
§ 11.2 For the Construction Manager's Supplemental Services designated in Section 4.1.1, and for any Sustainability
Services required pursuant to Section 4.1.3, the Owner shall compensate the Construction Manager as follows:
(Insert amount of, or basis for, compensation. If necessary, list specific services to which particular methods of
compensation apply.)
§ 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.2, the
Owner shall compensate the Construction Manager as follows:
(Insert amount of, or basis for, compensation.)
Additions and Deletions Report for AIA Document C132TM - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All
rights reserved. The "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without
4
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§ 11.4 Compensation for Supplemental and Additional Services of the Construction Manager' consultants when not
included in Sections 11.2 or 11.3, shall be the amount invoiced to the Construction Manager plus percent ( %), or
as follows:
(Insert amount of, or basis for computing, Construction Manager's consultants' compensation for Supplemental or
Additional Services.)
§ 11.5 The hourly billing rates for services of the Construction Manager and the Construction Manager's consultants
are set forth below. The rates shall be adjusted in accordance with the Construction Manager's and Construction
Manager's consultants' normal review practices.
(If applicable, attach an exhibit of hourly billing rates or insert them below.)
§ 11.6.1 Reimbursable Expenses are in addition to compensation for Basic, Supplemental, and Additional Services and
include expenses incurred by the Construction Manager and the Construction Manager's consultants directly related to the
Project, as follows:
.1
Transportation and authorized out of town travel and subsistence;
.2
Long distance services, dedicated data and communication services, teleconferences, Project web sites,
and extranets;
.3
Permitting and other fees required by authorities having jurisdiction over the Project;
.4
Printing, reproductions, plots, and standard form documents;
.5
Postage, handling, and delivery;
.6
Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner;
.7
Professional photography, and presentation materials requested by the Owner;
.8
If required by the Owner, and with the Owner's prior written approval, the Construction Manager's
consultants' expenses of professional liability insurance dedicated exclusively to this Project, or the
expense of additional insurance coverage or limits in excess of that normally maintained by the
Construction Manager's consultants;
.9
All taxes levied on professional services and on reimbursable expenses;
.10
Site office expenses; and
.11 Other similar Project related expenditures.
§ 11.6.1.
§ 11.6.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Construction Manager
and the Construction Manager's consultants plus NA percent ( NA %) of the expenses incurred.
§ 11.8.1.1 An initial payment of ZERO DOLLARS AND ZERO CENTS ($ 0.00 ) shall be made upon execution of
this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the
final invoice.
§ 11.8.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed.
Payments are due and payable upon presentation of the Construction Manager's invoice. Amounts unpaid thirty ( 30
) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate
prevailing from time to time at the principal place of business of the Construction Manager.
PAGE 23
% Current Percentage Rate per the Tennessee Prompt Payment Act
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rights reserved. The "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without
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n/a
.2
AIA Document E203ᵀ 2013, Building Information Modeling and Digital Data Exhibit, dated as
indicated below:
(Insert the date of the E203 2013 incorporated into this Agreement.)
Owner's Article 12 Special Terms and Conditions
Additions and Deletions Report for AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All
rights reserved. The "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without
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Certification of Document's Authenticity
AIA® Document D401 TM - 2003
Frances L. Jones
I, , hereby certify, to the best of my knowledge, information and belief, that I created the attached final document
simultaneously with its associated Additions and Deletions Report and this certification at 16:10:31 ET on 07/05/2022
under Order No. 2114238182 from AIA Contract Documents software and that in preparing the attached final
document I made no changes to the original text of AIA Document C132ᵀ - 2019, Standard Form of Agreement
Between Owner and Construction Manager as Adviser, as published by the AIA in its software, other than those
additions and deletions shown in the associated Additions and Deletions Report.
Frances L. Jones
(Signed)
Corporate Secretary
(Title)
July 5, 2022
(Dated)
AIA Document D401 TM - 2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved. The "American Institute of Architects,"
"AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was produced by AIA
1
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ARTICLE 12. SPECIAL TERMS AND CONDITIONS
Special terms and conditions that modify this agreement are as follows. These special terms and
conditions shall, as the case may be, modify, delete, add to and replace by substitution certain
provisions of the AIA® Document C132ᵀ - 2019 and AIA® Document A232ᵀ - 2019 and all
documents incorporated therein ("Agreement"). For any article, paragraph, sub-paragraph,
clause or language of the Agreement that is deleted, modified, added to or otherwise changed
by this Article 12, the unaltered provisions of that article, paragraph, sub-paragraph, clause or
language shall remain in full force or effect. If, however, and to the extent the conditions set
forth below are inconsistent with the Agreement or any other documents, including, but not
limited to, any incorporated document(s), the conditions set forth below shall supersede and
control.
$ 12.1 PROJECT
Owner's Project involves different scopes of work to upgrade and maintain its facilities at three
sites: (1) East Hickman campus; (2) Centerville Elementary School; and (3) Hickman County
Middle School.
$ 12.2 CONTRACT EXTENSION
It is expressly understood by the Construction Manager that notwithstanding any other provision
in the Contract Documents, neither the Contract Time nor the Contract Sum will be modified
without the consent of Owner. Unless otherwise agreed in writing, the Contract Time will not be
extended beyond June 30, 2024. Construction Manager shall ensure that all contracts for Work
on the Project include the provisions of this section.
$ 12.3 COMPENSATION
Notwithstanding any other provision in the Contract documents, under no circumstance will
Construction Manager receive compensation for Additional Services nor will Construction
Manager incur any additional costs to Owner without Owner's consent. Construction Manager
agrees that compensation of the Construction Manager, architect, any contractors or
subcontractors engaged for Work on the Project, insurance and any other costs expended by
Owner for the Project will not exceed the federal grant funding received by Owner for the Project.
$ 12.4 MATERIALS
Construction Manager shall ensure that contracts with contractors or subcontractors for Work
on the Project require that all materials incorporated in Work on the Project(s) will be new and
unused and, when not specified in detail in the Contract Documents, all materials incorporated
in the Work must be of a suitable grade and quality for the purpose intended. All contractors
and subcontractors must be required to furnish, use, install, employ and protect each item of
materials in strict compliance with the specifications, recommendations and instructions of the
manufacturer or supplier, unless those specifications, recommendations or instructions deviate
1
from accepted construction practices or the Contract Documents, in which case the contractor
or subcontractor shall inform Construction Manager who shall inform Owner. Construction
Manager shall direct the contractor or subcontractor to proceed as Owner directs.
$ 12.5 PROGRESS PAYMENTS
Preconstruction fee required pursuant to AIA Document C132-2019 $ 11.1.1 will be paid upon
Owner's receipt of Construction Manager's invoice to be presented upon receipt of bids for
construction.
Progress payments required pursuant to AIA® Document C132ᵀM-2019 $ 11.1.2, shall be paid by
Owner, monthly. Line Item 1, $139,500.00, shall be billed monthly by Construction Manager,
who will present billing for $5,812.50 monthly. Line Item 2, a total of $100,500.00, shall be billed
monthly by Construction Manager in amounts equal to the cumulative percentage of completion
of construction billed by Contractors and Suppliers monthly.
$ 12.6 PROTOCOLS
Any requirement for protocols in AIA® Document C132ᵀM-2019 §§ 1.3 and 1.3.1 are superseded
by AIA® Document C132ᵀM-2019 $2.10.
$ 12.7 TERMINATION BY OWNER
Construction Manager shall ensure that bidding documents and contracts with contractors or
subcontractors for Work on the Project shall include, in addition to the permissible causes for
termination listed in AIA® Document A232ᵀᵐ-2019 $ 14.2., a provision that Owner may terminate
any contract if the Contractor fails to perform Work pursuant to the Contract according to, at
minimum, reasonable industry standards. Owner may terminate any contract without penalty if
funding anticipated for the Project is withdrawn or not appropriated to the Owner.
§ 12.8 NO TERMINATION FEE
No termination fee shall be required of Owner.
$ 12.9 INDEMNITY, LIMITATION OF LIABILITY AND DISCLAIMER OF WARRANTY.
.1
Pursuant to Article II, Section 29 of the Tennessee Constitution, Owner is
prohibited from lending its credit to private entities and, therefore, prohibits an
agreement by Owner to indemnify a third party or agree to a limitation of liability
provision.. Any indemnity or hold harmless provision contained in this Agreement
requiring Owner to indemnify or hold harmless Construction Manager or any
other person or entity and any disclaimer of warranties or other limitation of
liability in favor of Construction Manager is enforceable only to the extent
permitted by Tennessee law, provided, in addition, that Owner's monetary limits
of liability under any such provision is limited to the monetary limits of liability
2
provided for in the Tennessee Governmental Tort Liability Act ("TGTLA", at Tenn.
Code Ann. $ 29-20-101 et seq). No provision of this Agreement shall act or be
deemed a waiver by Owner of any immunity, including its rights or privileges or of
any provision of the TGTLA. Owner reserves all rights afforded to local
governments under law for all general and implied warranties. No provision of
this Agreement shall constitute a debt or pledge of the full faith and credit of the
Owner nor shall any provision of this Agreement act or be deemed a waiver by
Owner of its rights or privileges as a sovereign entity. Construction Manager shall
ensure that all contracts for Work on the Project shall include the terms of this
$12.9.1.
.2
Constructor Manager agrees to indemnify, hold harmless, protect and pay Owner
and Owner's agents, representatives, and any affiliated or related entities against
any and all claims, loss, liability, damage, cost, and expenses, including reasonable
attorney fees and litigation cost, that is determined by a court of law to have
occurred in whole or in part as a result of or due to the negligence or fault of
Construction Manager, its agents, consultants, employees or representatives with
regard to Construction Manager's responsibilities set forth in the Agreement and
the Contract Documents.
12.10 LIENS PROHIBITED
Construction Manager agrees that Owner's property is public property belonging to a political
subdivision of the state of Tennessee and acknowledges that any contractors, subcontractors,
agents or sub-consultant, whether skilled or unskilled, shall not, in any manner have, claim or
acquire any lien upon the Project, nor upon any of the land upon which said improvements are
so erected, built, or situated. Construction Manager shall ensure that all bidders certify their
compliance with the terms of this section and that all contracts for Work on the Project include
the requirements described in this section.
12.11 NON-DISCRIMINATION
Construction Manager hereby agrees, warrants, and assures that no person shall be excluded
from participation in, be denied benefits of, or be otherwise subject to discrimination in the
performance of this Agreement on the grounds of disability, age, race, color, religion, sex,
national origin, or any other classification protected by federal or Tennessee constitutional or
statutory law. Construction Manager shall ensure that all bidders certify their compliance with
the terms of this section and that all contracts for Work on the Project include compliance with
the statutory requirements described in this section.
12.12 BACKGROUND CHECKS
Construction Manager hereby agrees, warrants and assures that its services do not require its
employees or agents to have direct contact with school children or to come on or about school
3
property when children are present. Construction Manager acknowledges that if such contact or
presence is required for any reason, Construction Manager shall comply with all provisions of
Tennessee Code Annotated $ 49-5-413(d) for each employee who may have direct contact with
school children or who will come on or about school property when children are present.
Construction Manager shall ensure that all contracts for Work on the Project shall include
compliance with the statutory requirements described in this section.
12.13 IDENTIFICATION TAGS
Construction Manager shall ensure that contracts for Work on the Project require all construction
workers, whether contractor's own forces, or the forces of another contractor or subcontractors,
wear identification tags on the front of their persons during all times that they are on Owner's
property. Such identification tags shall have identification of the construction worker by number
or other identifying medium in a typeface large enough to be seen from a reasonable distance.
12.14 NO PERSONAL LIABILITY
No board member, administrator, official, agent or employee of Owner shall be personally liable
to Construction Manager or to any contractor, subcontractor or other person or entity, including
a third-party beneficiary, for any amount which may become due under the Agreement or on any
obligations under the terms of the Agreement.
12.15 CERTIFICATION REGARDING ISRAEL
By execution of the Agreement, Construction Manager certifies that its company is not currently
engaged in and will not for the duration of the contract engage in, a boycott of Israel.
Construction Manager shall ensure that all contracts for Work on the Project include compliance
with the statutory requirements described in this section.
12.16 OPEN RECORDS
Notwithstanding any other provision of the Contract Documents, the Parties acknowledge and
agree that Owner is subject to and will comply with the Tennessee Open Records Act, set out in
T.C.A. 10-7-503 et seq., including disclosure of the Contract Documents and any other
documents or records subject to release pursuant to the Tennessee Open Records Act.
Construction Manager shall ensure that all contracts for Work on the Project include the
provisions of this section.
12.17 MODIFICATION OF AGREEMENT
No change, alteration or modification of the Agreement shall be effective unless in writing and
signed by a duly authorized agent of the respective parties hereto.
4
12.18 CONTRACT REQUIREMENTS
Construction Manager hereby agrees, warrants and assures that its services shall not include any
construction Work on the Project and further, Construction Manager acknowledges that
Construction Manager must comply with all provisions required of contractors if such
construction work permitted by Tennessee state law becomes necessary. Construction Manager
shall ensure that bid documents inform potential contractors and subcontractors of all
requirements in sections 1-9 below and shall ensure that these provisions are included in the
contracts of all contractors and subcontractors who perform Work on the Project.
1. PREVAILING WAGE REQUIREMENT
(1) Minimum wages.
(i) All laborers and mechanics employed or working upon the site of the work
(or under the United States Housing Act of 1937 or under the Housing Act
of 1949 in the construction or development of the project), will be paid
unconditionally and not less often than once a week, and without
subsequent deduction or rebate on any account (except such payroll
deductions as are permitted by regulations issued by the Secretary of
Labor under the Copeland Act (29 CFR part 3)), the full amount of wages
and bona fide fringe benefits (or cash equivalents thereof) due at time of
payment computed at rates not less than those contained in the wage
determination of the Secretary of Labor which is attached hereto and
made a part hereof, regardless of any contractual relationship which may
be alleged to exist between the contractor and such laborers and
mechanics. Contributions made or costs reasonably anticipated for bona
fide fringe benefits under section 1(b)(2) of the Davis-Bacon Act on behalf
of laborers or mechanics are considered wages paid to such laborers or
mechanics, subject to the provisions of paragraph (a)(1)(iv) of this section;
also, regular contributions made or costs incurred for more than a weekly
period (but not less often than quarterly) under plans, funds, or programs
which cover the particular weekly period, are deemed to be constructively
made or incurred during such weekly period. Such laborers and mechanics
shall be paid the appropriate wage rate and fringe benefits on the wage
determination for the classification of work actually performed, without
regard to skill, except as provided in $ 5.5(a)(4). Laborers or mechanics
performing work in more than one classification may be compensated at
the rate specified for each classification for the time actually worked
therein: Provided, That the employer's payroll records accurately set forth
the time spent in each classification in which work is performed. The wage
determination (including any additional classification and wage rates
conformed under paragraph (a)(1)(ii) of this section) and the Davis-Bacon
5
poster (WH-1321) shall be posted at all times by the contractor and its
subcontractors at the site of the work in a prominent and accessible place
where it can be easily seen by the workers.
(ii)
(A) The contracting officer shall require that any class of laborers or
mechanics, including helpers, which is not listed in the wage
determination and which is to be employed under the contract shall be
classified in conformance with the wage determination. The
contracting officer shall approve an additional classification and wage
rate and fringe benefits therefore only when the following criteria have
been met:
(1) The work to be performed by the classification requested is not
performed by a classification in the wage determination; and
(2) The classification is utilized in the area by the construction industry;
and
(3) The proposed wage rate, including any bona fide fringe benefits,
bears a reasonable relationship to the wage rates contained in the
wage determination.
(B) If the contractor and the laborers and mechanics to be employed in the
classification (if known), or their representatives, and the contracting
officer agree on the classification and wage rate (including the amount
designated for fringe benefits where appropriate), a report of the
action taken shall be sent by the contracting officer to the
Administrator of the Wage and Hour Division, U.S. Department of
Labor, Washington, DC 20210. The Administrator, or an authorized
representative, will approve, modify, or disapprove every additional
classification action within 30 days of receipt and so advise the
contracting officer or will notify the contracting officer within the 30-
day period that additional time is necessary.
(C) In the event the contractor, the laborers or mechanics to be employed
in the classification or their representatives, and the contracting officer
do not agree on the proposed classification and wage rate (including
the amount designated for fringe benefits, where appropriate), the
contracting officer shall refer the questions, including the views of all
interested parties and the recommendation of the contracting officer,
to the Administrator for determination. The Administrator, or an
authorized representative, will issue a determination within 30 days of
6
receipt and so advise the contracting officer or will notify the
contracting officer within the 30-day period that additional time is
necessary.
(D) The wage rate (including fringe benefits where appropriate)
determined pursuant to paragraphs (a)(1)(ii) (B) or (C) of this section,
shall be paid to all workers performing work in the classification under
this contract from the first day on which work is performed in the
classification.
(iii) Whenever the minimum wage rate prescribed in the contract for a class of
laborers or mechanics includes a fringe benefit which is not expressed as
an hourly rate, the contractor shall either pay the benefit as stated in the
wage determination or shall pay another bona fide fringe benefit or an
hourly cash equivalent thereof.
(iv) If the contractor does not make payments to a trustee or other third
person, the contractor may consider as part of the wages of any laborer or
mechanic the amount of any costs reasonably anticipated in providing
bona fide fringe benefits under a plan or program, Provided, That the
Secretary of Labor has found, upon the written request of the contractor,
that the applicable standards of the Davis-Bacon Act have been met. The
Secretary of Labor may require the contractor to set aside in a separate
account assets for the meeting of obligations under the plan or program.
(2) Withholding. The Hickman County Schools Board of Education shall upon its
own action or upon written request of an authorized representative of the
Department of Labor withhold or cause to be withheld from the contractor
under this contract or any other Federal contract with the same prime
contractor, or any other federally-assisted contract subject to Davis-Bacon
prevailing wage requirements, which is held by the same prime contractor, so
much of the accrued payments or advances as may be considered necessary
to pay laborers and mechanics, including apprentices, trainees, and helpers,
employed by the contractor or any subcontractor the full amount of wages
required by the contract. In the event of failure to pay any laborer or
mechanic, including any apprentice, trainee, or helper, employed or working
on the site of the work (or under the United States Housing Act of 1937 or
under the Housing Act of 1949 in the construction or development of the
project), all or part of the wages required by the contract, the U.S. Department
of Education may, after written notice to the contractor, sponsor, applicant,
or owner, take such action as may be necessary to cause the suspension of any
further payment, advance, or guarantee of funds until such violations have
ceased.
7
(3) Payrolls and basic records.
(i) Payrolls and basic records relating thereto shall be maintained by the
contractor during the course of the work and preserved for a period of
three years thereafter for all laborers and mechanics working at the site of
the work (or under the United States Housing Act of 1937, or under the
Housing Act of 1949, in the construction or development of the project).
Such records shall contain the name, address, and social security number
of each such worker, his or her correct classification, hourly rates of wages
paid (including rates of contributions or costs anticipated for bona fide
fringe benefits or cash equivalents thereof of the types described in
section 1(b)(2)(B) of the Davis-Bacon Act), daily and weekly number of
hours worked, deductions made and actual wages paid. Whenever the
Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that the wages of
any laborer or mechanic include the amount of any costs reasonably
anticipated in providing benefits under a plan or program described in
section 1(b)(2)(B) of the Davis-Bacon Act, the contractor shall maintain
records which show that the commitment to provide such benefits is
enforceable, that the plan or program is financially responsible, and that
the plan or program has been communicated in writing to the laborers or
mechanics affected, and records which show the costs anticipated or the
actual cost incurred in providing such benefits. Contractors employing
apprentices or trainees under approved programs shall maintain written
evidence of the registration of apprenticeship programs and certification
of trainee programs, the registration of the apprentices and trainees, and
the ratios and wage rates prescribed in the applicable programs.
(ii)
(A) The contractor shall submit weekly for each week in which any contract
work is performed a copy of all payrolls to the U.S. Department of
Education if the agency is a party to the contract, but if the agency is
not such a party, the contractor will submit the payrolls to the
applicant, sponsor, or owner, as the case may be, for transmission to
the U.S. Department of Education. The payrolls submitted shall set out
accurately and completely all of the information required to be
maintained under 29 CFR 5.5(a)(3)(i), except that full social security
numbers and home addresses shall not be included on weekly
transmittals. Instead the payrolls shall only need to include an
individually identifying number for each employee (e.g., the last four
digits of the employee's social security number). The required weekly
payroll information may be submitted in any form desired. Optional
8
Form WH-347 is available for this purpose from the Wage and Hour
Division
Web
site
at
http://www.dol.gov/esa/whd/forms/wh347instr.htm or its successor
site. The prime contractor is responsible for the submission of copies
of payrolls by all subcontractors. Contractors and subcontractors shall
maintain the full social security number and current address of each
covered worker, and shall provide them upon request to the U.S.
Department of Education if the agency is a party to the contract, but if
the agency is not such a party, the contractor will submit them to the
applicant, sponsor, or owner, as the case may be, for transmission to
the U.S. Department of Education, the contractor, or the Wage and
Hour Division of the Department of Labor for purposes of an
investigation or audit of compliance with prevailing wage
requirements. It is not a violation of this section for a prime contractor
to require a subcontractor to provide addresses and social security
numbers to the prime contractor for its own records, without weekly
submission to the sponsoring government agency (or the applicant,
sponsor, or owner).
(B) Each payroll submitted shall be accompanied by a "Statement of
Compliance," signed by the contractor or subcontractor or his or her
agent who pays or supervises the payment of the persons employed
under the contract and shall certify the following:
(1) That the payroll for the payroll period contains the information
required to be provided under § 5.5 (a)(3)(ii) of Regulations, 29 CFR
part 5, the appropriate information is being maintained under $ 5.5
(a)(3)(i) of Regulations, 29 CFR part 5, and that such information is
correct and complete;
(2) That each laborer or mechanic (including each helper, apprentice,
and trainee) employed on the contract during the payroll period
has been paid the full weekly wages earned, without rebate, either
directly or indirectly, and that no deductions have been made
either directly or indirectly from the full wages earned, other than
permissible deductions as set forth in Regulations, 29 CFR part 3;
(3) That each laborer or mechanic has been paid not less than the
applicable wage rates and fringe benefits or cash equivalents for
the classification of work performed, as specified in the applicable
wage determination incorporated into the contract.
9
(C) The weekly submission of a properly executed certification set forth on
the reverse side of Optional Form WH-347 shall satisfy the requirement
for submission of the "Statement of Compliance" required
by paragraph (a)(3)(ii)(B) of this section.
(D) The falsification of any of the above certifications may subject the
contractor or subcontractor to civil or criminal prosecution under
section 1001 of title 18 and section 231 of title 31 of the United States
Code.
(iii) The contractor or subcontractor shall make the records required
under paragraph (a)(3)(i) of this section available for inspection, copying,
or transcription by authorized representatives of the U.S. Department of
Education or the Department of Labor, and shall permit such
representatives to interview employees during working hours on the job.
If the contractor or subcontractor fails to submit the required records or
to make them available, the Federal agency may, after written notice to
the contractor, sponsor, applicant, or owner, take such action as may be
necessary to cause the suspension of any further payment, advance, or
guarantee of funds. Furthermore, failure to submit the required records
upon request or to make such records available may be grounds for
debarment action pursuant to 29 CFR 5.12.
(4) Apprentices and trainees -
(i) Apprentices. Apprentices will be permitted to work at less than the
predetermined rate for the work they performed when they are employed
pursuant to and individually registered in a bona fide apprenticeship
program registered with the U.S. Department of Labor, Employment and
Training Administration, Office of Apprenticeship Training, Employer and
Labor Services, or with a State Apprenticeship Agency recognized by the
Office, or if a person is employed in his or her first 90 days of probationary
employment as an apprentice in such an apprenticeship program, who is
not individually registered in the program, but who has been certified by
the Office of Apprenticeship Training, Employer and Labor Services or a
State Apprenticeship Agency (where appropriate) to be eligible for
probationary employment as an apprentice. The allowable ratio of
apprentices to journeymen on the job site in any craft classification shall
not be greater than the ratio permitted to the contractor as to the entire
work force under the registered program. Any worker listed on a payroll at
an apprentice wage rate, who is not registered or otherwise employed as
stated above, shall be paid not less than the applicable wage rate on the
wage determination for the classification of work actually performed. In
10
addition, any apprentice performing work on the job site in excess of the
ratio permitted under the registered program shall be paid not less than
the applicable wage rate on the wage determination for the work actually
performed. Where a contractor is performing construction on a project in
a locality other than that in which its program is registered, the ratios and
wage rates (expressed in percentages of the journeyman's hourly rate)
specified in the contractor's or subcontractor's registered program shall be
observed. Every apprentice must be paid at not less than the rate specified
in the registered program for the apprentice's level of progress, expressed
as a percentage of the journeymen hourly rate specified in the applicable
wage determination. Apprentices shall be paid fringe benefits in
accordance with the provisions of the apprenticeship program. If the
apprenticeship program does not specify fringe benefits, apprentices must
be paid the full amount of fringe benefits listed on the wage determination
for the applicable classification. If the Administrator determines that a
different practice prevails for the applicable apprentice classification,
fringes shall be paid in accordance with that determination. In the event
the Office of Apprenticeship Training, Employer and Labor Services, or a
State Apprenticeship Agency recognized by the Office, withdraws approval
of an apprenticeship program, the contractor will no longer be permitted
to utilize apprentices at less than the applicable predetermined rate for
the work performed until an acceptable program is approved.
(ii) Trainees. Except as provided in 29 CFR 5.16, trainees will not be permitted
to work at less than the predetermined rate for the work performed unless
they are employed pursuant to and individually registered in a program
which has received prior approval, evidenced by formal certification by the
U.S. Department of Labor, Employment and Training Administration. The
ratio of trainees to journeymen on the job site shall not be greater than
permitted under the plan approved by the Employment and Training
Administration. Every trainee must be paid at not less than the rate
specified in the approved program for the trainee's level of progress,
expressed as a percentage of the journeyman hourly rate specified in the
applicable wage determination. Trainees shall be paid fringe benefits in
accordance with the provisions of the trainee program. If the trainee
program does not mention fringe benefits, trainees shall be paid the full
amount of fringe benefits listed on the wage determination unless the
Administrator of the Wage and Hour Division determines that there is an
apprenticeship program associated with the corresponding journeyman
wage rate on the wage determination which provides for less than full
fringe benefits for apprentices. Any employee listed on the payroll at a
11
trainee rate who is not registered and participating in a training plan
approved by the Employment and Training Administration shall be paid not
less than the applicable wage rate on the wage determination for the
classification of work actually performed. In addition, any trainee
performing work on the job site in excess of the ratio permitted under the
registered program shall be paid not less than the applicable wage rate on
the wage determination for the work actually performed. In the event the
Employment and Training Administration withdraws approval of a training
program, the contractor will no longer be permitted to utilize trainees at
less than the applicable predetermined rate for the work performed until
an acceptable program is approved.
(iii) Equal employment opportunity. The utilization of apprentices, trainees
and journeymen under this part shall be in conformity with the equal
employment opportunity requirements of Executive Order 11246, as
amended, and 29 CFR part 30.
(5) Compliance with Copeland Act requirements. The contractor shall comply with
the requirements of 29 CFR part 3, which are incorporated by reference in this
contract.
(6) Subcontracts. The contractor or subcontractor shall insert in any subcontracts
the clauses contained in 29 CFR 5.5(a)(1) through (10) and such other clauses
as the U.S. Department of Education may by appropriate instructions require,
and also a clause requiring the subcontractors to include these clauses in any
lower tier subcontracts. The prime contractor shall be responsible for the
compliance by any subcontractor or lower tier subcontractor with all the
contract clauses in 29 CFR 5.5.
(7) Contract termination: debarment. A breach of the contract clauses in 29 CFR
5.5 may be grounds for termination of the contract, and for debarment as a
contractor and a subcontractor as provided in 29 CFR 5.12.
(8) Compliance with Davis-Bacon and Related Act requirements. All rulings and
interpretations of the Davis-Bacon and Related Acts contained in 29 CFR parts
1, 3, and 5 are herein incorporated by reference in this contract.
(9) Disputes concerning labor standards. Disputes arising out of the labor
standards provisions of this contract shall not be subject to the general
disputes clause of this contract. Such disputes shall be resolved in accordance
with the procedures of the Department of Labor set forth in 29 CFR parts 5, 6,
and 7. Disputes within the meaning of this clause include disputes between
the contractor (or any of its subcontractors) and the contracting agency, the
U.S. Department of Labor, or the employees or their representatives.
12
(10) Certification of eligibility.
(i) By entering into this contract, the contractor certifies that neither it (nor
he or she) nor any person or firm who has an interest in the contractor's
firm is a person or firm ineligible to be awarded Government contracts
by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1).
(ii) No part of this contract shall be subcontracted to any person or firm
ineligible for award of a Government contract by virtue of section 3(a) of
the Davis-Bacon Act or 29 CFR 5.12(a)(1).
(iii) The penalty for making false statements is prescribed in the U.S. Criminal
Code, 18 U.S.C. 1001.
2. WORK HOURS AND OVERTIME REQUIREMENT
(1) Overtime requirements. No contractor or subcontractor contracting for any
part of the contract work which may require or involve the employment of
laborers or mechanics shall require or permit any such laborer or mechanic in
any workweek in which he or she is employed on such work to work in excess
of forty hours in such workweek unless such laborer or mechanic receives
compensation at a rate not less than one and one-half times the basic rate of
pay for all hours worked in excess of forty hours in such workweek.
(2) Violation; liability for unpaid wages; liquidated damages. In the event of any
violation of the clause set forth in paragraph (b)(1) of this section the
contractor and any subcontractor responsible therefor shall be liable for the
unpaid wages. In addition, such contractor and subcontractor shall be liable to
the United States (in the case of work done under contract for the District of
Columbia or a territory, to such District or to such territory), for liquidated
damages. Such liquidated damages shall be computed with respect to each
individual laborer or mechanic, including watchmen and guards, employed in
violation of the clause set forth in paragraph (b)(1) of this section, in the sum
of $27 for each calendar day on which such individual was required or
permitted to work in excess of the standard workweek of forty hours without
payment of the overtime wages required by the clause set forth in paragraph
(b)(1) of this section.
(3) Withholding for unpaid wages and liquidated damages. The Hickman County
Schools Board of Education shall upon its own action or upon written request
of an authorized representative of the Department of Labor withhold or cause
to be withheld, from any moneys payable on account of work performed by
the contractor or subcontractor under any such contract or any other Federal
contract with the same prime contractor, or any other federally-assisted
13
contract subject to the Contract Work Hours and Safety Standards Act, which
is held by the same prime contractor, such sums as may be determined to be
necessary to satisfy any liabilities of such contractor or subcontractor for
unpaid wages and liquidated damages as provided in the clause set forth
in paragraph (b)(2) of this section.
(4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts
the clauses set forth in paragraph (b)(1) through (4) of this section and also a
clause requiring the subcontractors to include these clauses in any lower tier
subcontracts. The prime contractor shall be responsible for compliance by any
subcontractor or lower tier subcontractor with the clauses set forth
in paragraphs (b)(1) through (4) of this section.
3. EQUAL EMPLOYMENT OPPORTUNITY.
During the performance of this contract, the contractor agrees as follows:
(1) The Construction Manager, if applicable, and all contractors and
subcontractors will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, gender
identity, or national origin. The Construction Manager, contractors and
subcontractors will take affirmative action to ensure that applicants are
employed, and that employees are treated during employment, without
regard to their race, color, religion, sex, sexual orientation, gender identity, or
national origin. Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer, recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The
Construction Manager, contractors and subcontractors will post in
conspicuous places, available to employees and applicants for employment,
notices to be provided by the contracting officer setting forth the provisions
of this nondiscrimination clause.
(2) The Construction Manager, if applicable, and all contractors and
subcontractors will, in all solicitations or advertisements for employees placed
by or on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex,
sexual orientation, gender identity, or national origin.
(3) The Construction Manager, if applicable, and all contractors and
subcontractors will not discharge or in any other manner discriminate against
any employee or applicant for employment because such employee or
applicant has inquired about, discussed, or disclosed the compensation of the
employee or applicant or another employee or applicant. This provision shall
14
not apply to instances in which an employee who has access to the
compensation information of other employees or applicants as a part of such
employee's essential job functions discloses the compensation of such other
employees or applicants to individuals who do not otherwise have access to
such information, unless such disclosure is in response to a formal complaint
or charge, in furtherance of an investigation, proceeding, hearing, or action,
including an investigation conducted by the employer, or is consistent with the
Construction Manager's, contractors' and subcontractors' legal duty to furnish
information.
(4) The Construction Manager, if applicable, and all contractors and
subcontractors will send to each labor union or representative of workers with
which it has a collective bargaining agreement or other contract or
understanding, a notice to be provided by the agency contracting officer,
advising the labor union or workers' representative of the Construction
Manager's, contractors' and subcontractors' commitments under section 202
of Executive Order 11246 of September 24, 1965, and shall post copies of the
notice in conspicuous places available to employees and applicants for
employment.
(5) The Construction Manager, if applicable, and all contractors and
subcontractors will comply with all provisions of Executive Order 11246 of
September 24, 1965, and of the rules, regulations, and relevant orders of the
Secretary of Labor.
(6) The Construction Manager, if applicable, and all contractors and
subcontractors will furnish all information and reports required by Executive
Order 11246 of September 24, 1965, and by the rules, regulations, and orders
of the Secretary of Labor, or pursuant thereto, and will permit access to his
books, records, and accounts by the contracting agency and the Secretary of
Labor for purposes of investigation to ascertain compliance with such rules,
regulations, and orders.
(7) In the event of the Construction Manager's, if applicable, and any contractors'
and a subcontractors' non-compliance with the nondiscrimination clauses of
this contract or with any of such rules, regulations, or orders, this contract may
be canceled, terminated or suspended in whole or in part and the Construction
Manager, contractors and subcontractors may be declared ineligible for
further Government contracts in accordance with procedures authorized in
Executive Order 11246 of September 24, 1965, and such other sanctions may
be imposed and remedies invoked as provided in Executive Order 11246 of
September 24, 1965, or by rule, regulation, or order of the Secretary of Labor,
or as otherwise provided by law.
15
(8) The Construction Manager, if applicable, and all contractors and
subcontractors will include the provisions of paragraphs (1) through (8) in
every subcontract or purchase order unless exempted by rules, regulations, or
orders of the Secretary of Labor issued pursuant to section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding
upon each subcontractor or vendor. The Construction Manager, contractors
and subcontractors will take such action with respect to any subcontract or
purchase order as may be directed by the Secretary of Labor as a means of
enforcing such provisions including sanctions for noncompliance: Provided,
however, that in the event the Construction Manager, contractors and
subcontractors becomes involved in, or is threatened with, litigation with a
subcontractor or vendor as a result of such direction, the Construction
Manager, contractors and subcontractors may request the United States to
enter into such litigation to protect the interests of the United States.
4. ENVIRONMENTAL PROTECTION
The Construction Manager, if applicable, and all contractors and subcontractors
will comply with the Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water
Pollution Control Act (33 U.S.C. 1251-1387), as amended, and with all applicable
standards, orders or regulations issued pursuant thereto. The Construction
Manager, contractors and subcontractors will bind subcontractors and vendors
to the same requirements.
5. DEBARMENT AND SUSPENSION
The Construction Manager, if applicable, and all contractors and subcontractors
agree that neither they nor their subcontractors and vendors are listed on the
governmentwide exclusions in the System for Award Management (SAM), in
accordance with the OMB guidelines at 2 CFR 180 that implement Executive
Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp.,
p. 235), "Debarment and Suspension."
6. BYRD ANTI-LOBBYING AMENDMENT
Construction Manager, if applicable, and all contractors and subcontractors will
file the certifications, including any lower tier disclosures, that are required by 31
U.S.C. 1252 that it will not and has not used Federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, officer or employee of Congress,
or an employee of a member of Congress in connection with obtaining any Federal
contract, grant or any other award covered by 31 U.S.C. 1352.
16
7. PROCUREMENT OF RECOVERED MATERIALS
Construction Manager, if applicable, and all contractors and subcontractors will
comply with section 6002 of the Solid Waste Disposal Act, as amended by the
Resource Conservation and Recovery Act, by, but not limited to, procuring only
items designated in guidelines of the Environmental Protection Agency (EPA) at
40 CFR part 247 that contain the highest percentage of recovered materials
practicable, consistent with maintaining a satisfactory level of competition, where
the purchase price of the item exceeds $10,000 or the value of the quantity
acquired during the preceding fiscal year exceeded $10,000; procuring solid waste
management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of
recovered materials identified in the EPA guidelines.
8. DOMESTIC PREFERENCES FOR PROCUREMENTS
As appropriate and to the extent consistent with law, the Construction Manager,
if applicable, and all contractors and subcontractors will exercise a preference for
the purchase, acquisition, or use of goods, products, or materials produced in the
United States (including but not limited to iron, aluminum, steel, cement, and
other manufactured products), and will include this requirement in all
subcontracts and purchase orders for work or products.
9. PROHIBITION ON TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES
OR EQUIPMENT
Construction Manager, if applicable, and all contractors and subcontractors will
not procure or obtain telecommunications or video surveillance equipment,
services, or systems that use telecommunications equipment or services
prohibited by 2 C.F.R. 200.216.
17
CODECON-02
JJACKSON2
ACORD®
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE
1/19/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME:
Energy Insurance Agency, Inc.
P o Box 55268
(A/C, PHONE No, Ext): (859) 273-1549
(A/C, FAX No): (859) 272-0075
Lexington, KY 40555
ADDRESS: E-MAIL eia@energyinsagency.com
INSURER(S) AFFORDING COVERAGE
NAIC #
INSURER A : National Trust Insurance Company
20141
INSURED
INSURER B : FCCI Insurance Company
10178
Codell Construction Company
INSURER C : Kentucky Employers Mutual Ins.
10320
4475 Rockwell Road
INSURER D : Arch Specialty Insurance Co.
21199
Winchester, KY 40392
INSURER E:
INSURER F :
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
ADDL
SUBR
POLICY EFF
POLICY EXP
LTR
TYPE OF INSURANCE
INSD
WVD
POLICY NUMBER
(MM/DD/YYYY)
(MM/DD/YYYY)
LIMITS
A
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
$
1,000,000
CLAIMS-MADE
OCCUR
CPP100030538-03
10/1/2021
10/1/2022
DAMAGE TO RENTED
$
300,000
PREMISES Ea occurrence)
MED EXP (Any one person)
$
5,000
PERSONAL & ADV INJURY
$
1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$
2,000,000
POLICY
PRO-
JECT
LOC
PRODUCTS - COMP/OP AGG
$
2,000,000
OTHER:
$
B
COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY
$
1,000,000
(Ea accident)
ANY AUTO
CA100030539-03
10/1/2021
10/1/2022
BODILY INJURY (Per person)
$
OWNED
SCHEDULED
AUTOS ONLY
AUTOS
BODILY INJURY (Per accident)
$
HIRED
NON-OWNED
PROPERTY DAMAGE
AUTOS ONLY
AUTOS ONLY
(Per accident)
$
$
A
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
$
10,000,000
EXCESS LIAB
CLAIMS-MADE
UMB100030540-03
10/1/2021
10/1/2022
AGGREGATE
$
10,000,000
DED
RETENTION $
10,000
$
c
WORKERS COMPENSATION
PER
OTH-
AND EMPLOYERS' LIABILITY
STATUTE
ER
Y/N
383944
1/1/2022
1/1/2023
ANY PROPRIETOR/PARTNER/EXECUTIVE
E.L. EACH ACCIDENT
$
1,000,000
OFFICER/MEMBER EXCLUDED?
N/A
(Mandatory in NH)
E.L. DISEASE - EA EMPLOYEE
$
1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT
$
1,000,000
D
Professional Lia
PDCPP0012905
4/3/2021
4/3/2022
Professional
1,000,000
A
Equipment Floater
CPP100030538-03
10/1/2021
10/1/2022
Leased & Rented
300,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
HICKMAN COUNTY SCHOOLS
CENTERVILLE, TN 37033
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Hickman County Schools
ACCORDANCE WITH THE POLICY PROVISIONS.
114 North Central Avenue Ste 203
Centerville, TN 37033
AUTHORIZED REPRESENTATIVE
700m
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
POLICY NUMBER: CPP100030538-03
COMMERCIAL GENERAL LIABILITY
CGL 084 (10 13)
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS -
AUTOMATIC STATUS WHEN REQUIRED IN CONSTRUCTION
AGREEMENT WITH YOU - ONGOING OPERATIONS AND
PRODUCTS-COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE FORM
SCHEDULE (OPTIONAL)
Name of Additional Insured Persons or Organizations
(As required by written contract or agreement per Paragraph A. below.)
Locations of Covered Operations
(As per the written contract or agreement, provided the location is within the "coverage territory".)
(Information required to complete this Schedule, if not shown above, will be shown in the Declarations.)
A. Section II - Who Is An Insured is amended to include as an additional insured:
1. Any person or organization for whom you are performing operations when you and such person or
organization have agreed in writing in a contract or agreement in effect during the term of this policy that
such person or organization be added as an additional insured on your policy; and
2. Any other person or organization you are required to add as an additional insured under the contract or
agreement described in Paragraph 1. above; and
CGL 084 (10 13) Includes copyrighted material of the Insurance Services Offices, Inc. with its permission.
Page 1 of 3
Copyright 2013 FCCI Insurance Group.
Insured Copy
3. The particular person or organization, if any, scheduled above.
Such person(s) or organization(s) is an additional insured only with respect to liability for "bodily injury",
"property damage" or "personal and advertising injury" occurring after the execution of the contract or
agreement described in Paragraph 1. above and caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your behalf in the performance of your ongoing operations for
the additional insured; or
3. "Your work" performed for the additional insured and included in the "products-completed operations
hazard" if such coverage is specifically required in the written contract or agreement.
However, the insurance afforded to such additional insured(s) described above:
1. Only applies to the extent permitted by law;
2. Will not be broader than that which you are required by the contract or agreement to provide for such
additional insured;
3. Will not be broader than that which is afforded to you under this policy; and
4. Nothing herein shall extend the term of this policy.
B. The insurance provided to the additional insured does not apply to "bodily injury", "property damage" or
"personal and advertising injury" arising out of the rendering of, or the failure to render, any professional
architectural, engineering or surveying services, including:
1. The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports,
surveys, field orders, change orders or drawings and specifications; or
2. Supervisory, inspection, architectural or engineering activities.
C. This insurance is excess over any other valid and collectible insurance available to the additional insured
whether on a primary, excess, contingent or any other basis; unless the written contract or agreement
requires that this insurance be primary and non-contributory, in which case this insurance will be primary and
non-contributory relative to insurance on which the additional insured is a Named Insured.
D. With respect to the insurance afforded to these additional insureds, the following is added to Section III -
Limits of Insurance:
The most we will pay on behalf of the additional insured is the amount of insurance:
1. Required by the contract or agreement described in Paragraph A.1.; or
2. Available under the applicable Limits of Insurance shown in the Declarations;
whichever is less.
This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations.
E. Section IV - Commercial General Liability Conditions is amended as follows:
The Duties In The Event of Occurrence, Offense, Claim or Suit condition is amended to add the following
additional conditions applicable to the additional insured:
An additional insured under this endorsement must as soon as practicable:
CGL 084 (10 13) Includes copyrighted material of the Insurance Services Offices, Inc. with its permission.
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Copyright 2013 FCCI Insurance Group.
Insured Copy
1. Give us written notice of an "occurrence" or an offense which may result in a claim or "suit" under this
insurance, and of any claim or "suit" that does result;
2. Send us copies of all legal papers received in connection with the claim or "suit", cooperate with us in the
investigation or settlement of the claim or defense against the "suit", and otherwise comply with all policy
conditions; and
3. Tender the defense and indemnity of any claim or "suit" to any provider of other insurance which would
cover the additional insured for a loss we cover under this endorsement and agree to make available all
such other insurance. However, this condition does not affect Paragraph C. above.
We have no duty to defend or indemnify an additional insured under this endorsement until we receive from
the additional insured written notice of a claim or "suit".
F. This endorsement does not apply to any additional insured or project that is specifically identified in any other
additional insured endorsement attached to the Commercial General Liability Coverage Form.
CGL 084 (10 13) Includes copyrighted material of the Insurance Services Offices, Inc. with its permission.
Page 3 of 3
Copyright 2013 FCCI Insurance Group.
Insured Copy
total School United Accounting Puley Menad
Accileable Less and Exhit/Ms-Appendix A
Brea 1
PROPOSED FUNDRAISING ACTIVITIES
Fund/account name EHMS Volleyball Team
Proposed fundraising activities: Car Wasn I Bake ak
Purposed Uses of funds raised
New Equipment
Expected student involvement (school-wide or specific school organization)
Middle School Volleyball Team
Method by which school will receive profit Cash
Requested by Heather Nihoff
Date 5/9/22
Name/Title
Approved by Bryang Principal
Date 6/1/22
Approved by michelle Fievent
Date
6/9/22
Director of Schools*
The Director of Schools must approve all fundraising activities that involve the participation
1 the general student population in the marketing process of the fundraising effort.
A-4
Fundraiser Request
The activity sponsor is to complete the fundraiser request form and submit it to the building principal.
Endraising Activity: Sponsorship Packages
Activity Fund/Account Name: EHMS Fostball
Activity sponsor:
MARIO FRAZIER
Proposed fundraising activity:
Helmets, uniforms and pads
Purposed uses of funds raised: Buy Helmets, and pads
Expected student involvement (school-wide or specific school organization): Football Team
Length of project:
5/23/2022
to
8/1/2022
Method by which school will receive profit:
Cash ac Check
Requested by:
m Jg Spopsor's Name 711 & Title Head fastball coach
5/23/2022
Buyalhyl Principal
Date
5/23/22
Date
michell Liverit
Director of Schools
6/1/22
Date
for The Director of Schools must approve all fundraising activities that involve the participation of the general school population in the marketing process of the
sing effort.
Fundraiser Summary Report
The following section is to be completed at the conclusion of the project.
Total Collections
$
Less Total Expenses
$
Total Fundraiser Profit
$
Less Intended Purchases with
fundraiser Profit
$
Difference
$
Explain the intended disposition
of balance (disposition of excess proceeds or a change in authorized purpose
must be approved by the Director of Schools)
Completed by:
Sponsor's Name & Title
Date
Principal/Bookkeeper
Date
Director of Schools
Date
PROPOSED FUNDRAISING ACTIVITIES
East Hickman High School
7700 Hwy 7, Lyles, TN 37098
Phone 931-670-1366 Fax 931-670-1039
Fund/Account Name East Hickman Volleyball
Account Number
Proposed fundraising activities: Calendar Fundraiser- Pick a date and Donate
Purposed Uses of funds raised:
Funds to be used to pay for tournaments and buy new equiqment for
the program.
Expected Student involvement (school-wide or specific school organization): Volleyball Team- 19 girls
Method by which school will receive profit: Cash App, Venmo, or Cash or Check paid directly to the parents
Jogo Nordike 6/8/22
Requested by: Maya Homer/ Head Volleyball Coach
06/08/2022
Name/Title
Date
Approved by: Kumberly Williams
6/8/2002
Principal
Date
Approved by: michelle Devert
6/9/22
Director of Schools*
Date
* The Director of Schools must approve all fundraising activities that involve the participation
of the general student population in the marketing process of the fundraising effort.
revised 4/2019
PROPOSED FUNDRAISING ACTIVITIES
East Hickman High School
7700 Hwy 7, Lyles, TN 37098
Phone 931-670-1366 Fax 931-670-1039
Fund/Account Name
EHHS Football
Account Number 601
Proposed fundraising activities:
Collecting Football Dues
Purposed Uses of funds raised:
Apparel + Camp
Expected Student involvement (school-wide or specific school organization):
Method by which school will receive profit: Athletes turning in money
Jogo nordike 6/8/22
Requested
by: Child Head Football Coach 6/8/22
Name/Title
Date
Approved by: Kimbuly Principal Williams
6/8/22
Date
Approved by: Michille Drevent
6/9/22
Director of Schools*
Date
* The Director of Schools must approve all fundraising activities that involve the participation
of the general student population in the marketing process of the fundraising effort.
revised 4/2019
AMY BRYANT
9539 S Lick Creek Rd, Lylas, TN 37098
COUNT UNITED
JANE HERRON
1222 Hwy 100., Centerville, TN 37033
RONALD GAMMONS
STEVE GIANAKOS
6419 Rice Ln Lyles, TN 37093
*
x
9792 Dogwood Dr. Bon Aqua, TN 37025
OM HOBBS
1807
VANCE WILLIS
9220 Old Bon Aqua Rd, Bon Aqua. TN 37025
2968 Hwy 48 N., Nunnelly. TN 37137
JIM HUDGINS
Michelle Gilbert
Director of Schools
1297 E Grinders Switch Rd Centerville, TN 37033
115 MURPHREE AVENUE
CENTERVILLE. TN 37033
School Support Organization
Request For Fundraising Activities
Organization HCHS BASKETBALL PROGRAM
Proposed Fundraising Activity "CALINDAR" fundraiser
Date(s) 6/24/22- 7/22/22
Location(s)
HCHS
Requested By JASOH Hunt, PRESIDENT -.Anove the has In 6-17-22
President/Chair of Organization
Date
Recommended By R: Pn
6/20/22
Principal
Date
Approved Michill Devent
6/21/20
Director of Schools or Designee
Date
Not Approved
Director of Schools or Designee
Date
** A ** signed copy will be mailed to the organization and forwarded to the school**

## Table 1

| I. | Call to Order |
| --- | --- |
| II. | Moment of Silence |
| III. | Pledge of Allegiance |
| IV. | Approval of April 4, 2022 Regular Board Meeting Minutes |
| V. | Approval of Agenda |
| VI. | Special Recognition |

## Table 2

| A. | Employee of the Month--Jane Herron |
| --- | --- |
| B. | CES Teacher of the Year--Jim Hudgins |
| C. | EHES Teacher of the Year--Vance Willis |
| D. | CIS Teacher of the Year--Jane Herron |
| E. | EHIS Teacher of the Year--Ron Gammons |

## Table 3

| A. | Director's Report--Director of Schools |
| --- | --- |
| B. | Financial Report--Business Officer |
| C. | ESSER Updates--ESSER Manager |
| D. | Administrative Reports--Director of Schools |
| E. | SCOPE Conference--SCOPE Attendees |
| F. | OPEB Quarterly Report--Director of Schools |
| G. | Director of Schools Evaluation--Board Chair |
| H. | Board of Education Self-Evaluation--Board Chair |

## Table 4

| A. | Trip Requests |
| --- | --- |
|  | 1. HCHS Basketball Camp-Principal |
|  | 2. EHHS International Bridge Building Competition-Sponsor and Students |
|  | 3. EHHS FBLA National Conference-Sponsor and Students |
|  | 4. EHHS Football Camp-Coach and Players |
|  | 5. EHMS Boys Basketball Camp--Coach and Players |

## Table 5

| To: | Board Members |
| --- | --- |
| From: | Michelle Gilbert |
| Date: | April 22, 2022 |
| RE: | May Director's Report |

## Table 6

| Leave of Absence |  |
| --- | --- |
| Professional |  |
| Sandie Luna | April 11-May 20, 2022 (FMLA) |
| Support Staff |  |
| Hiring |  |
| Professional |  |
| Support Staff |  |
| Brenda Lynch | EHMS Bookkeeper |
| Ashanti Reynolds | Food Service |
| Dina Binkley | Food Service |
| Resignation |  |
| Professional Tommy Stanley Charles Price | HCHS Business Teacher/Head Girls Basketball Coach HCHS JROTC Instructor |
| Support Staff Patti Edwards | Food Service |
| Retirement |  |
| Professional Pam Mitchell Clark Don Qualls | EHHS/HCHS Art (end of 2021-2022 year) Career Technical Education Director (June 30, 2022) |
| Support Staff |  |
| Transfers |  |
| Professional |  |
| Support Staff |  |
| Appointment |  |
| Professional |  |

## Table 7

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |
| Jim Hudgins |  |  |  |
| Vance Willis |  |  |  |
| On a roll call vote, the | motion was approved 7-0. |  |  |

## Table 8

| Aye Nay | Pass | Absent |
| --- | --- | --- |
| Amy Bryant |  |  |
| Ron Gammons |  |  |
| Steve Gianakos |  |  |
| Jane Herron |  |  |
| Tim Hobbs |  |  |
| Jim Hudgins |  |  |
| Vance Willis |  |  |
| On a roll call vote, the motion was approved 7-0. |  |  |

## Table 9

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |

## Table 10

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |
| Jim Hudgins |  |  |  |
| Vance Willis |  |  |  |
| On a roll call vote, the | motion was approved 7-0. |  |  |

## Table 11

| Ave | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |
| Jim Hudgins |  |  |  |
| Vance Willis |  |  |  |
| On a roll call vote, | the motion was approved 7-0. |  |  |

## Table 12

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |
| Jim Hudgins |  |  |  |
| Vance Willis |  |  |  |
| On a roll call vote, the | motion was approved 7-0. |  |  |

## Table 13

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant Ron Gammons Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |
| Vance Willis |  |  | Jim Hudgins |

## Table 14

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |

## Table 15

| I. | Call to Order |
| --- | --- |
| II. | Moment of Silence |
| III. | Pledge of Allegiance |
| IV. | Approval of Agenda |
| V. | Items Requiring Board Action |
|  | A. Reconsideration of the 2022-2023 141 Budget (if needed)--Director of Schools |
| VI. | Announcements |
| VII. | Adjourn |

## Table 16

| A. | Employee of the Month--Jim Hudgins |
| --- | --- |
| B. | Principal of the Year--Ron Gammons |
| C. | Supervisor of the Year--Steve Gianakos |
| D. | Employee of the Year--Tim Hobbs |
| E. | Friend of Education--Amy Bryant |
| F. | Lifetime Transportation Award--Jim Hudgins |
| G. | District Championship Recognition--Tim Hobbs |
| H. | State Level Competitor Recognition--Steve Gianakos |

## Table 17

| A. | Director's Report--Director of Schools |
| --- | --- |
| B. | Financial Report--Business Officer |
| C. | ESSER Updates--ESSER Manager |
| D. | Family Resource Centers- Family Resource Centers Directors |
| E. | Transportation Bus Routes |

## Table 18

| To: | Board Members |
| --- | --- |
| From: | Michelle Gilbert |
| Date: | May 28, 2022 |
| RE: | June Director's Report |

## Table 19

| Tina Tidwell | EHHS Guidance Secretary |
| --- | --- |
| Heather Jefferson | Food Service |
| Tiffany Underwood | Food Service |
| Anissa Western | Food Service |

## Table 20

| Professional |  |
| --- | --- |
| Anndrea Eubanks | EHIS Teacher |
| Cayla Moulton | EHMS Teacher/Athletic Director |
| Gabrielle Horner | EHMS Teacher |
| Paul Ewing | EHHS Teacher |
| Jason Terlecki | EHHS Teacher |
| Support Staff |  |
| Kayla Pardue | EHHS Guidance Secretary |
| Jennifer Chilton | HCMS Softball Coach |

## Table 21

| Evaluation tool selected for the Director of Schools for the 2022-2023 school year | Student Discipline Hearing Authority Designation |
| --- | --- |
|  | Approval of School Fees |
| Board Policy Review | Board Policy Review |
| Safety Plan Review |  |

## Table 22

| Work Session | Board Meeting |
| --- | --- |
| Board Policy Review | Board Policy Review |
|  |  |

## Table 23

| Work Session | Board Meeting |
| --- | --- |
| Strategic Plan and Goals |  |

## Table 24

| Work Session | Board Meeting |
| --- | --- |
| Board Policy Review | Board Policy Review |
|  | Election of Officers of the Board |
|  | Compliance Report |
|  | Textbook Certification |
|  | Approval of School Calendar |
|  | Honor Retirees |

## Table 25

| Work Session | Board Meeting |
| --- | --- |
| Board Policy Review | Board Policy Review |
|  | Approval of Supplement Splitting |

## Table 26

| Work Session | Board Meeting |
| --- | --- |
| Set Date(s) for Board Retreat |  |
| Board Policy Review | Board Policy Review |

## Table 27

| Work Session | Board Meeting |
| --- | --- |
| Board Policy Review | Board Policy Review |
| 2022-2023 Budget Discussion | 2022-2023 Budget Calendar |

## Table 28

| Work Session | Board Meeting |
| --- | --- |
| Board Policy Review | Board Policy Review |
| 2022-2023 Budget Discussion | Set Attendance Zones |
| Evaluation Distribution |  |

## Table 29

| Work Session | Board Meeting |
| --- | --- |
| Board Policy Review | Board Policy Review |
| 2022-2023 Budget Discussion | Textbook Adoption Approval |

## Table 30

| Work Session | Board Meeting |
| --- | --- |
| Board Policy Review | Board Policy Review |
|  | Tuition Rate Approval for Out of County Students |
|  | Teacher Tenure |
| 2022-2023 Budget | 2022-2023 Budget (141, 142, 143) |
|  | Authorize Superintendent to Submit Grants, Applications, Reports, Amendments, and Addenda |

## Table 31

| Work Session | Board Meeting |
| --- | --- |
| Board Policy Review | Board Policy Review |
|  | Personnel Decisions and Placement |
| Annual Agenda | Annual Agenda |
| Meeting Schedule 2022-2023 | Adopt Board Meeting Schedule 2022-2023 |
|  | Annual Budget 2022-2023 (if needed) |
|  | Grant Executive Committee authority to close out fiscal year |
| Director of Schools Evaluation | Director of Schools Evaluation |
|  | Recognize Employee of the Year and Friend of Education |

## Table 32

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |
| Jim Hudgins |  |  |  |

## Table 33

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |
| Jim Hudgins |  |  |  |

## Table 34

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |
| Jim Hudgins |  |  |  |

## Table 35

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant | Ron Gammons |  |  |
| Steve Gianakos Jane Herron |  |  |  |
|  | Tim Hobbs |  |  |
| Jim Hudgins |  |  |  |
| On a roll call vote, the | motion was approved 4-2-1. |  | Vance Willis |

## Table 36

| Aye Nay | Pass | Absent |
| --- | --- | --- |
| Amy Bryant |  |  |
| Ron Gammons |  |  |
| Steve Gianakos |  |  |
| Jane Herron |  |  |
| Tim Hobbs |  |  |
| Jim Hudgins |  |  |

## Table 37

| Aye Nay | Pass | Absent |
| --- | --- | --- |
| Amy Bryant Ron Gammons Steve Gianakos Jane Herron Tim Hobbs Jim Hudgins |  |  |

## Table 38

|  |  |  |
| --- | --- | --- |
|  | A. | Budget Amendments--Business Officer |
|  | B. | Close Out Budget Amendments--Business Officer |
|  | C. | 2022-2023 Consolidated Application--Federal Programs Director |
|  | D. | Recommendation for Tenure--Secondary Supervisor |
|  | E. | 2022-2023 Student Discipline Hearing Authority--Director of Schools |
|  | F. | 2022-2023 School Fees--Director of Schools |
|  | G. | 2022-2023 Nutrition Program Prices--Nutrition Coordinator and Business Officer |
|  | H. | Federal Programs Cashflow Request--Business Officer |
|  | I. | 2022-2023 BEP Teacher Scale-Director of Schools |
|  | J. | Revised Board Policies - 1.102, 3.202, 4.101, 4.212, 4.402, 4.403, 4.406, 4.600, 5.119, 5.200, 5.201, 5.701, 5.201, 6.200, 6.318, 6.409, 1.104, 1.105, 1.204 (1st Reading)--Director of Accountability |
|  | K. | Board Policy Review 4.500-4.608--Director of Accountability |
|  | L. | Declaration of Surplus--HCHS Basketball Program |
|  | M. | ESSER Grant Contracts-Director of Schools |

## Table 39

| To: | Board Members |
| --- | --- |
| From: | Michelle Gilbert |
| Date: | June 28, 2022 |
| RE: | July Director's Report |

## Table 40

|  |  |
| --- | --- |
| Cullen Homolka | EHHS Physical Education/Assistant Football Coach |
| Nick Bentley* | CES Physical Education |
| Kelly Medford | HCMS/HCHS Music |
| Robert Brewer* | HCHS/EHHS Career Technical Education Teacher |
| Tonda Gainey | EHIS ELA Teacher |
| Jennifer Presson | EHHS ELA Teacher |
| Samantha Avery | EHHS/HCHS Art Teacher |
| Jenny Sensing | EHIS ELA Teacher |
| Support Staff |  |
|  |  |

## Table 41

| Professional |  |
| --- | --- |
| Bethany Ring | EHMS Teacher |
| Joseph Slaughter | EHES/EHIS Physical Education |
| Heather Turner | EHES Teacher |
| Abigail Loveless | HCMS ELA Teacher |
| Mason Rochelle | EHIS Physical Education Teacher |

## Table 42

| Preston Hall | EHMS Baseball Coach |
| --- | --- |
| Ray Ragan | EHHS Baseball Coach |
| Clay Chessor | HCHS Baseball Coach |

## Table 43

|  |  |
| --- | --- |
| Brandy Warren | EHMS Math to HCMS ELA |
| Stacia Anglin | Alternative School to CES School Counselor |
| Gavin Gordon | EHHS to HCHS Physical Education/Girls Basketball |
| Shelby Owens | HCMS ELA Teacher to Math Teacher |
| Chastity Lampley | HCMS ELA Teacher to Special Education |
| Robin DeVault | HCMS ELA Teacher to Library Steam Specialist |

## Table 44

| Professional |  |
| --- | --- |
| Joey Chilton | CTE Director |
| Kimberly Clark | HCMS Boys & Girls Cross-Country Coach |
| Gabby Poston | HCMS Girls Soccer Coach |
| Ben Bentley | HCHS Girls Cross-Country Coach |

## Table 45

| Christie Carter | HCMS Volleyball Coach |
| --- | --- |
| Madelyn True* | HCMS Assistant Volleyball Coach |
| Heather Nihoff | EHMS Volleyball Coach |
| Allie Burgess | EHMS Girls Basketball Coach |
| Adam Huffines | EHMS Asst. Football Coach |
| Caleb Garrett | EHMS Asst. Football Coach |
| Ben Green | HCMS Head Football Coach |

## Table 46

| 141 General | Purpose School |  | Year-To-Date |  |  | Month-To-Date |  |
| --- | --- | --- | --- | --- | --- | --- | --- |
| Account | Description | Budget Estimate | Actual | % of Budget | Estimate Avg/Mth | Actual | % of Avg |
| Revenues |  |  |  |  |  |  |  |
| 40110 | Current Property Tax | 2,953,439.00 | (3,121,833.13) | 105.70 % | 246,119.92 | (16,631.50) | 6.76 % |
| 40120 | Trustee's Collections - Prior Year | 80,000.00 | (69,012.55) | 86.27 % | 6,666.67 | (153.65) | 2.30 % |
| 40125 | Trustee's Collections - Bankruptcy | 0.00 | (1,594.63) | 0.00 % | 0.00 | (6.00) | 0.00 % |
| 40130 | Cir Clk/Clk & Master Collections-Pr Yr | 45,000.00 | (41,639.90) | 92.53 % | 3,750.00 | (9,330.70) | 248.82 % |
| 40140 | Interest And Penalty | 21,000.00 | (14,850.67) | 70.72 % | 1,750.00 | (963.80) | 55.07 % |
| 40161 | Payments In Lieu Of Taxes - T. V. A. | 4,000.00 | (3,035.57) | 75.89 % | 333.33 | (274.38) | 82.31 % |
| 40162 | Payments In Lieu Of Taxes-Local | 6,000.00 | (6,000.00) | 100.00 % | 500.00 | 0.00 | 0.00 % |
| 40210 | Local Option Sales Tax | 2,100,000.00 | (2,406,888.53) | 114.61 % | 175,000.00 | (222,594.77) | 127.20 % |
| 40270 | Business Tax | 30,000.00 | (41,812.09) | 139.37 % | 2,500.00 | (7,131.03) | 285.24 % |
| 41110 | Marriage Licenses | 1,300.00 | (1,102.00) | 84.77 % | 108.33 | (104.50) | 96.46 % |
| 43517 | Tuition Other | 2,000.00 | (2,900.00) | 145.00 % | 166.67 | 0.00 | 0.00 % |
| 43570 | Receipts From Individual Schools | 30,000.00 | (7,696.01) | 25.65 % | 2,500.00 | (5,027.40) | 201.10 % |
| 43582 | Community Service Fees - Adults | 200.00 | (109.70) | 54.85 % | 16.67 | (5.50) | 33.00 % |
| 44120 | Lease/Rentals | 1,000.00 | (10,601.81) | 1,060.18 % | 83.33 | 0.00 | 0.00 % |
| 44170 | Miscellaneous Refunds | 30,000.00 | (49,055.89) | 163.52 % | 2,500.00 | (48,427.08) | 1,937.08 % |
| 44530 | Sale Of Equipment | 10,000.00 | (11,729.10) | 117.29 % | 833.33 | 0.00 | 0.00 % |
| 44560 | Damages Recovered From Individuals | 3,000.00 | (866.11) | 28.87 % | 250.00 | (192.08) | 76.83 % |
| 44570 | Contributions & Gifts | 15,000.00 | (18,360.94) | 122.41 % | 1,250.00 | 0.00 | 0.00 % |
| 46511 | Basic Education Program | 22,770,000.00 | (22,458,203.39) | 98.63 % | 1,897,500.00 | (1,733,112.84) | 91.34 % |
| 46515 | Early Childhood Education | 417,796.00 | (417,795.99) | 100.00 % | 34,816.33 | (97,427.20) | 279.83 % |
| 46520 | School Food Service | 22,000.00 | (19,518.14) | 88.72 % | 1,833.33 | 0.00 | 0.00 % |
| 46550 | Driver Education | 10,000.00 | (434.45) | 4.34 % | 833.33 | (434.45) | 52.13 % |
| 46590 | Other State Education Funds | 685,716.71 | 0.00 | 0.00 % | 57,143.06 | 0.00 | 0.00 % |
| 46591 | Coordinated School Health | 90,000.00 | (76,674.23) | 85.19 % | 7,500.00 | 0.00 | 0.00 % |
| 46594 | Family Resource Centers | 59,223.00 | (59,223.30) | 100.00 % | 4,935.25 | 0.00 | 0.00 % |
| 46610 | Career Ladder Program | 50,000.00 | (54,256.78) | 108.51 % | 4,166.67 | 0.00 | 0.00 % |
| 46851 | State Revenue Sharing -T.V.A. | 240,000.00 | (201,011.04) | 83.75 % | 20,000.00 | (50,252.76) | 251.26 % |
| 46980 | Other State Grants | 0.00 | (271,914.00) | 0.00 % | 0.00 | 0.00 | 0.00 % |
| 46981 | Safe Schools | 86,560.00 | (85,904.41) | 99.24 % | 7,213.33 | (85,904.11) | 1,190.91 % |
| 46990 | Other State Revenues | 15,000.00 | (5,473.80) | 36.49 % | 1,250.00 | (427.74) | 34.22 % |
| 47640 | Rotc Reimbursement | 70,000.00 | (71,502.69) | 102.15 % | 5,833.33 | (7,219.95) | 123.77 % |
| 48990 | Other | 88,676.79 | (19,800.00) | 22.33 % | 7,389.73 | 0.00 | 0.00 % |
| 49700 | Insurance Recovery | 10,000.00 | 0.00 | 0.00 % | 833.33 | 0.00 | 0.00 % |
| 49800 | Transfers In | 25,000.00 | 0.00 | 0.00 % | 2,083.33 | 0.00 | 0.00 % |
|  | Total Revenues | 29,971,911.50 | (29,550,800.85) | 98.59 % | 2,497,659.29 | (2,285,621.44) | 91.51 % |
| Expenditures |  |  |  |  |  |  |  |
| 71100 | Regular Instruction Program | (14,932,275.12) | 13,612,300.96 | 91.16 % | (1,244,356.26) | 1,091,825.36 | 87.74 % |

## Table 47

| 141 General | Purpose School |  | Year-To-Date |  |  | Month-To-Date |  |
| --- | --- | --- | --- | --- | --- | --- | --- |
| Account | Description | Budget Estimate | Actual | % of Budget | Estimate Avg/Mth | Actual | % of Avg |
| 71150 | Alternative Instruction Program | (180,671.00) | 156,357.69 | 86.54 % | (15,055.92) | (2,210.14) | -14.68 % |
| 71200 | Special Education Program | (3,194,103.00) | 3,014,702.60 | 94.38 % | (266,175.25) | 553,897.31 | 208.09 % |
| 71300 | Career and Technical Education | (1,264,794.50) | 1,057,931.71 | 83.64 % | (105,399.54) | 200,917.59 | 190.62 % |
| 72110 | Attendance | (175,970.00) | 83,376.96 | 47.38 % | (14,664.17) | 8,641.60 | 58.93 % |
| 72120 | Health Services | (386,008.00) | 366,407.99 | 94.92 % | (32,167.33) | 25,612.01 | 79.62 % |
| 72130 | Other Student Support | (1,020,144.00) | 931,074.34 | 91.27 % | (85,012.00) | 180,542.50 | 212.37 % |
| 72210 | Regular Instruction Program | (1,349,864.80) | 1,244,799.10 | 92.22 % | (112,488.73) | 207,644.72 | 184.59 % |
| 72220 | Special Education Program | (121,505.00) | 96,245.75 | 79.21 % | (10,125.42) | 7,861.96 | 77.65 % |
| 72230 | Career and Technical Education | (126,749.29) | 119,800.55 | 94.52 % | (10,562.44) | 23,251.58 | 220.13 % |
| 72250 | Technology | (339,567.00) | 298,978.45 | 88.05 % | (28,297.25) | 12,232.55 | 43.23 % |
| 72290 | Other Programs | (35,000.00) | 19,010.57 | 54.32 % | (2,916.67) | 0.00 | 0.00 % |
| 72310 | Board Of Education | (669,913.00) | 476,022.81 | 71.06 % | (55,826.08) | 25,294.79 | 45.31 % |
| 72320 | Director Of Schools | (310,564.00) | 285,538.54 | 91.94 % | (25,880.33) | 43,051.75 | 166.35 % |
| 72410 | Office Of The Principal | (1,853,785.00) | 1,677,191.97 | 90.47 % | (154,482.08) | 385,635.25 | 249.63 % |
| 72510 | Fiscal Services | (45,000.00) | 45,000.00 | 100.00 % | (3,750.00) | 0.00 | 0.00 % |
| 72610 | Operation Of Plant | (2,389,305.57) | 2,041,427.09 | 85.44 % | (199,108.80) | 96,537.91 | 48.49 % |
| 72620 | Maintenance Of Plant | (1,185,022.00) | 969,355.42 | 81.80 % | (98,751.83) | 65,840.21 | 66.67 % |
| 72710 | Transportation | (2,433,392.26) | 1,973,157.19 | 81.09 % | (202,782.69) | 206,006.01 | 101.59 % |
| 72810 | Central And Other | (257,500.00) | 91,510.88 | 35.54 % | (21,458.33) | 49,884.51 | 232.47 % |
| 73100 | Food Service | (77,477.96) | 26,109.64 | 33.70 % | (6,456.50) | 26,109.64 | 404.39 % |
| 73300 | Community Services | (132,316.00) | 127,342.99 | 96.24 % | (11,026.33) | 22,963.39 | 208.26 % |
| 73400 | Early Childhood Education | (473,041.00) | 380,425.63 | 80.42 % | (39,420.08) | 86,289.58 | 218.90 % |
| 76100 | Regular Capital Outlay | (450,000.00) | 419,567.40 | 93.24 % | (37,500.00) | 170,276.40 | 454.07 % |
| 99100 | Transfers Out | (165,000.00) | 163,284.00 | 98.96 % | (13,750.00) | 0.00 | 0.00 % |
|  | Total Expenditures | (33,568,968.50) | 29,676,920.23 | 88.41 % | (2,797,414.04) | 3,488,106.48 | 124.69 % |
| Total 141 | General Purpose School | (3,597,057.00) | 126,119.38 | 3.51 % | (299,754.75) | 1,202,485.04 | 401.16 % |

## Table 48

| 142 School | Federal Projects |  | Year-To-Date |  |  | Month-To-Date |  |
| --- | --- | --- | --- | --- | --- | --- | --- |
| Account | Description | Budget Estimate | Actual | % of Budget | Estimate Avg/Mth | Actual | % of Avg |
| Revenues |  |  |  |  |  |  |  |
| 44170 | Miscellaneous Refunds | 0.00 | 0.00 | 0.00 % | 0.00 | 0.00 | 0.00 % |
| 47131 | Vocational Educ - Basic Grants To | 109,612.01 | (109,612.01) | 100.00 % | 9,134.33 | (8,887.26) | 97.30 % |
| 47141 | Title 1 Grants To Local Educ Agencies | 1,186,986.69 | (1,058,295.46) | 89.16 % | 98,915.56 | (195,793.03) | 197.94 % |
| 47143 | Special Education - Grants To States | 1,038,457.86 | (717,367.57) | 69.08 % | 86,538.16 | (148,892.11) | 172.05 % |
| 47145 | Special Education Preschool Grants | 38,311.92 | (10,490.88) | 27.38 % | 3,192.66 | 0.00 | 0.00 % |
| 47146 | English Language Acquisition Grants | 163,325.97 | (31,872.20) | 19.51 % | 13,610.50 | (10,062.61) | 73.93 % |
| 47148 | Rural Education | 136,635.33 | (26,547.03) | 19.43 % | 11,386.28 | (10,390.08) | 91.25 % |
| 47189 | Eisenhower Prof Development State | 189,897.40 | (166,717.79) | 87.79 % | 15,824.78 | (39,149.88) | 247.40 % |
| 47301 | COVID-19 Grant #1 | 256,012.87 | (175,566.62) | 68.58 % | 21,334.41 | 0.00 | 0.00 % |
| 47307 | COVID-19 Grant B | 2,801,712.86 | (72,494.59) | 2.59 % | 233,476.07 | 0.00 | 0.00 % |
| 47309 | COVID-19 Grant D | 288,000.00 | (208,058.30) | 72.24 % | 24,000.00 | (122,058.30) | 508.58 % |
| 47401 | American Rescue Plan Act Grant #1 | 8,171,426.08 | (780,309.84) | 9.55 % | 680,952.17 | (520,044.93) | 76.37 % |
| 47402 | American Rescue Plan Act Grant #2 | 202,505.77 | (53,957.71) | 26.65 % | 16,875.48 | (53,957.71) | 319.74 % |
| 47403 | American Rescue Plan Act Grant #3 | 13,501.22 | 0.00 | 0.00 % | 1,125.10 | 0.00 | 0.00 % |
| 47404 | American Rescue Plan Act Grant #4 | 36,654.70 | (9,172.80) | 25.02 % | 3,054.56 | (9,172.80) | 300.30 % |
| 47590 | Other Federal Through State | 333,914.58 | (298,400.06) | 89.36 % | 27,826.22 | (28,661.29) | 103.00 % |
|  | Total Revenues | 14,966,955.26 | (3,718,862.86) | 24.85 % | 1,247,246.27 | (1,147,070.00) | 91.97 % |
| Expenditures |  |  |  |  |  |  |  |
| 71100 | Regular Instruction Program | (4,960,000.07) | 1,623,144.69 | 32.72 % | (413,333.34) | 482,296.13 | 116.68 % |
| 71150 | Alternative Instruction Program | (75,000.00) | 21,473.57 | 28.63 % | (6,250.00) | 21,473.57 | 343.58 % |
| 71200 | Special Education Program | (1,018,649.33) | 566,425.75 | 55.61 % | (84,887.44) | 192,604.70 | 226.89 % |
| 71300 | Career and Technical Education | (86,184.46) | 86,183.45 | 100.00 % | (7,182.04) | 6,515.59 | 90.72 % |
| 72110 | Attendance | (100,000.00) | 31,271.44 | 31.27 % | (8,333.33) | 31,271.44 | 375.26 % |
| 72120 | Health Services | (63,823.20) | 51,405.62 | 80.54 % | (5,318.60) | 51,405.62 | 966.53 % |
| 72130 | Other Student Support | (812,102.11) | 416,101.87 | 51.24 % | (67,675.18) | 58,154.73 | 85.93 % |
| 72210 | Regular Instruction Program | (1,742,093.13) | 905,654.98 | 51.99 % | (145,174.43) | 490,380.46 | 337.79 % |
| 72220 | Special Education Program | (560,140.90) | 370,638.55 | 66.17 % | (46,678.41) | 101,266.87 | 216.95 % |
| 72230 | Career and Technical Education | (2,497.30) | 2,497.30 | 100.00 % | (208.11) | 2,497.30 | 1,200.00 % |
| 72250 | Technology | (255,000.00) | 75,523.90 | 29.62 % | (21,250.00) | 0.00 | 0.00 % |
| 72610 | Operation Of Plant | (2,050,548.17) | 23,720.00 | 1.16 % | (170,879.01) | 0.00 | 0.00 % |
| 72710 | Transportation | (3,000.00) | 0.00 | 0.00 % | (250.00) | 0.00 | 0.00 % |
| 73100 | Food Service | (219,416.80) | 0.00 | 0.00 % | (18,284.73) | 0.00 | 0.00 % |
| 76100 | Regular Capital Outlay | (3,008,003.58) | 0.00 | 0.00 % | (250,666.97) | 0.00 | 0.00 % |
| 99100 | Transfers Out | (10,496.21) | 0.00 | 0.00 % | (874.68) | 0.00 | 0.00 % |
|  | Total Expenditures | (14,966,955.26) | 4,174,041.12 | 27.89 % | (1,247,246.27) | 1,437,866.41 | 115.28 % |
| Total 142 | School Federal Projects | 0.00 | 455,178.26 | 100.00 % | 0.00 | 290,796.41 | 0.00 % |

## Table 49

| 143 Central | Cafeteria |  | Year-To-Date |  |  | Month-To-Date |  |
| --- | --- | --- | --- | --- | --- | --- | --- |
| Account | Description | Budget Estimate | Actual | % of Budget | Estimate Avg/Mth | Actual | % of Avg |
| Revenues |  |  |  |  |  |  |  |
| 43521 | Lunch Payments - Children | 0.00 | 0.00 | 0.00 % | 0.00 | 0.00 | 0.00 % |
| 43522 | Lunch Payments - Adults | 75,000.00 | (30,752.11) | 41.00 % | 6,250.00 | (240.86) | 3.85 % |
| 43523 | Income From Breakfast | 10,000.00 | (886.10) | 8.86 % | 833.33 | (30.50) | 3.66 % |
| 43525 | A La Carte Sales | 175,000.00 | (148,618.65) | 84.92 % | 14,583.33 | (469.33) | 3.22 % |
| 43570 | Receipts From Individual Schools | 0.00 | 0.00 | 0.00 % | 0.00 | 0.00 | 0.00 % |
| 44110 | Investment Income | 200.00 | (129.10) | 64.55 % | 16.67 | (15.15) | 90.90 % |
| 44170 | Miscellaneous Refunds | 0.00 | 0.00 | 0.00 % | 0.00 | 0.00 | 0.00 % |
| 44530 | Sale Of Equipment | 0.00 | (9.00) | 0.00 % | 0.00 | 0.00 | 0.00 % |
| 47111 | USDA School Lunch Program | 1,340,000.00 | (1,713,678.51) | 127.89 % | 111,666.67 | (21,133.50) | 18.93 % |
| 47112 | USDA - Commodities | 0.00 | (88,790.56) | 0.00 % | 0.00 | (88,790.56) | 0.00 % |
| 47113 | Breakfast | 560,000.00 | (594,213.25) | 106.11 % | 46,666.67 | (9,940.68) | 21.30 % |
| 47114 | USDA Other | 15,000.00 | (35,334.26) | 235.56 % | 1,250.00 | 0.00 | 0.00 % |
|  | Total Revenues | 2,175,200.00 | (2,612,411.54) | 120.10 % | 181,266.67 | (120,620.58) | 66.54 % |
| Expenditures |  |  |  |  |  |  |  |
| 73100 | Food Service | (2,175,200.00) | 2,068,375.41 | 95.09 % | (181,266.67) | 16,466.89 | 9.08 % |
|  | Total Expenditures | (2,175,200.00) | 2,068,375.41 | 95.09 % | (181,266.67) | 16,466.89 | 9.08 % |
| Total 143 | Central Cafeteria | 0.00 | (544,036.13) | 100.00 % | 0.00 | (104,153.69) | 0.00 % |

## Table 50

| Account |  | Description | Debit | Credit |  | Justification |
| --- | --- | --- | --- | --- | --- | --- |
| 47309 - 950 |  | Revenue | $ 30,000.00 |  |  | Literacy Stipends |
| 71100 189 - - 950 |  | Other Salaries & Wages |  | 30,000.00 |  |  |
|  |  |  | $ 30,000.00 | $ 30,000.00 |  |  |

## Table 51

| Account |  | Description | Debit | Credit |  | Justification |
| --- | --- | --- | --- | --- | --- | --- |
| 73100 165 - - |  | Cafeteria Personnel | $ 5,000.00 |  |  |  |
| 73100 599 - - |  | Other Charges | $ 5,000.00 |  |  | in |
| 73100 204 - - |  | State Retirement | $ 5,000.00 |  |  | To cover expenditures excess of original budget |
| 73100 355 - - |  | Travel |  | $ 100.00 |  | in food service |
| 73100 399 - - |  | Ohter Contracted Services |  | 10,039.17 |  |  |
| 73100 119 - - |  | Accountants/Bookkeepers |  | 4,860.83 |  |  |
|  |  |  |  |  |  |  |
|  |  | TOTALS | $ 15,000.00 | $ 15,000.00 |  |  |

## Table 52

| Account |  | Description | Debit | Credit |  | Justification |
| --- | --- | --- | --- | --- | --- | --- |
| 71150 207 - - |  | Medical Insurance | $ 9,750.00 |  |  |  |
| 71150 429 - - |  | Inst Supplies & Materials | 187.21 |  |  |  |
| 71150 499 - - |  | Othe Supplies & Matierials | 105.54 |  |  |  |
| 71150 163 - - |  | Educational Assistants | 628.96 |  |  |  |
| 71150 204 - - |  | State Retirement | 2,636.07 |  |  |  |
| 71150 201 - - |  | Social Security |  | 584.82 |  |  |
| 71150 116 - - |  | Teachers |  | 12,722.96 |  | To cover expenditures in excess |
| 72310 506 - - |  | Liability Insurance | 5,000.00 |  |  | of original budget amounts |
| 72310 510 - - |  | Trustees Commission |  | 5,000.00 |  |  |
| 72250 355 - - |  | Travel | 788.04 |  |  |  |
| 72250 105 - - |  | Supervisor |  | 788.04 |  |  |
|  |  | TOTALS | $ 19,095.82 | $ 19,095.82 |  |  |
|  |  |  |  |  |  |  |

## Table 53

| Account |  | Description |  | Debit | Credit |  | Justification |
| --- | --- | --- | --- | --- | --- | --- | --- |
| 47141 - - - 111 71100 429 - - 111 |  | ATSI 2019 Inst Supplies & Materials |  | $ 733.50 | $ 733.50 |  | To Record carryover budget and expenditures for ATSI 2019 Grant |
|  |  | TOTALS |  | $ 733.50 | $ 733.50 |  |  |
|  |  |  |  |  |  |  |  |

## Table 54

| Account |  | Description | Debit | Credit |  | Justification |
| --- | --- | --- | --- | --- | --- | --- |
| 72120 207 - |  | Medical Insurance | $ 6,600.00 |  |  |  |
| 72120 . 131 - |  | Medical Personnel |  | $ 5,000.00 |  | To in |
| 72120 - 189 - CHG |  | Other Salaries |  | 1,000.00 |  | cover expenditures excess of original budget |
| 72120 201 - |  | Social Security |  | 500.00 |  |  |
| 72120 - 201 - CHG |  | Social Security |  | 100.00 |  |  |
| 71100 128 - |  | Homebound | 1,000.00 |  |  | To cover expenditures In excess |
| 71100 - 140 - |  | Supplements |  | 1,000.00 |  | of original budget |
|  |  | TOTALS | $ 7,600.00 | $ 7,600.00 |  |  |
|  |  |  |  |  |  |  |

## Table 55

| Account |  | Description |  | Debit | Credit |  | Justification |
| --- | --- | --- | --- | --- | --- | --- | --- |
| 72210 189 - - 937 |  | Other Salaries & Wages |  | 75,000.00 |  |  |  |
| 72210 201 - - 937 |  | Social Security |  | 4,650.00 |  |  |  |
| 72210 212 - - 937 |  | Medicare |  | 1,087.50 |  |  | Approved ePlan revisions for |
| 72210 204 - - 937 |  | State Retirement |  |  | 7,725.00 |  | (6/14/2022) TN All Corps Grant |
| 72210 429 - - 937 |  | Instructional Supplies & Materials |  |  | 32,405.24 |  |  |
| 72210 599 - - 937 |  | Other Charges |  |  | 40,607.26 |  |  |
|  |  | TOTALS |  | $ 80,737.50 | $ 80,737.50 |  |  |
|  |  |  |  |  |  |  |  |

## Table 56

| Account |  | Description |  | Debit | Credit |  | Justification |
| --- | --- | --- | --- | --- | --- | --- | --- |
| 71300 204 - - 801 |  | State Retirement |  | $442.56 |  |  |  |
| 71300 730 - - 801 |  | Voc Inst Equipment |  | 878.09 |  |  |  |
| 72130 201 - - 801 |  | Social Security |  | 268.00 |  |  |  |
| 72230 204 - - 801 |  | State Retirement |  | 66.40 |  |  | CTE Perkins |
| 71300 163 - - 801 |  | Educational Asst |  |  | $328.50 |  | To bring Basic budget into |
| 71300 201 - - 801 |  | Social Security |  |  | 219.80 |  | alignment with ePlan |
| 72130 - 189 - PD 801 |  | Other Salaries & Wages |  |  | 725.35 |  |  |
| 72130 - 201 - PD - 801 |  | Social Security |  |  | 323.24 |  |  |
| 72130 204 - - 801 |  | State Retirement |  |  | 21.66 |  |  |
| 72230 162 - - 801 |  | Clerical Personnel |  |  | 36.50 |  |  |
| 72130 499 - - 964 |  | Other Supplies & Materials |  | 4,000.00 |  |  | To bring Project Aware |
| 72130 399 - - 964 |  | Other Contracted Services |  |  | 4,000.00 |  | budget into alignment with ePlan |
|  |  | TOTALS |  | $ 5,655.05 | $ 5,655.05 |  |  |
|  |  |  |  |  |  |  |  |

## Table 57

|  | Account |  |  | Description |  | Debit | Credit |  | Justification |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| 71100 | 204 | 930 |  | State Retirement |  | $ 264.72 |  |  |  |
| 71100 | 429 | 930 |  | Instructional Supplies & Mat |  |  | $ 1,065.26 |  |  |
| 71100 | 499 | 930 |  | Other Supplies & Mat |  | 889.84 |  |  |  |
| 71100 | 722 | 930 |  | Regular Instruction Equipment |  | 433.70 |  |  | Revision to bring into with |
| 71200 | 163 | 930 |  | Educational Assitants |  | 1,841.71 |  |  | agreement approved FY 2022 ePlan allowing |
| 71200 | 201 | 930 |  | Sociel Security |  | 829.98 |  |  | total expenditure of |
| 71200 | 212 | 930 |  | Employer Medicare |  | 194.35 |  |  | ESSER funds. |
| 72120 | 204 | 930 |  | State Retirement |  | 315.84 |  |  |  |
| 72210 | 399 | 930 |  | Other Contracted Services |  |  | 748.56 |  |  |
| 99100 | 504 | 930 |  | Indirect Cost |  |  | 2,956.32 |  |  |
|  |  |  |  | TOTALS |  | $ 4,770.14 | $ 4,770.14 |  |  |
|  |  |  |  |  |  |  |  |  |  |

## Table 58

| Breakfast | $1.50 | All Schools |
| --- | --- | --- |
| Lunch | $2.50 | Elementary & Intermediate |
| Lunch | $2.75 | Middle & High Schools |

## Table 59

|  | Lunch |  | Breakfast |
| --- | --- | --- | --- |
| May | ADA | 2874 | ADA 2874 |
|  | ADP | 2413 | ADP 1501 |
|  | Participation Rate | 84% | 52% |

## Table 60

|  | Reimb |  |  | Pay |  |  | Total |  |  |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| Free | Red | Pay | Free | Red | Pay | Free | Red | Pay | Total |
| $ 352.80 | $ 108.80 | $ 49.14 | $ | $ 13.60 | $ 292.50 | $ 352.80 | $ 122.40 | $ 341.64 | $ 816.84 |
| $ 403.20 | $ 73.60 | $ 49.98 | $ | $ 9.20 | $ 297.50 | $ 403.20 | $ 82.80 | $ 347.48 | $ 833.48 |
| $ 536.40 | $ 86.40 | $ 61.74 | $ | $ 10.80 | $ 367.50 | $ 536.40 | $ 97.20 | $ 429.24 | $ 1,062.84 |
| $ 468.00 | $ 112.00 | $ 52.50 | $ | $ 14.00 | $ 312.50 | $ 468.00 | $ 126.00 | $ 365.00 | $ 959.00 |
| $ 381.60 | $ 80.00 | $ 57.12 | $ | $ 10.00 | $ 374.00 | $ 381.60 | $ 90.00 | $ 431.12 | $ 902.72 |
| $ 511.20 | $ 96.00 | $ 47.46 | $ | $ 12,00 | $ 310.75 | $ 511.20 | $ 108.00 | $ 358.21 | $ 977.41 |
| $ 522.00 | $ 48.00 | $ 77.70 | $ | $ 6.00 | $ 508.75 | $ 522.00 | $ 54.00 | $ 586.45 | $ 1,162.45 |
| $ 568.80 | $ 115.20 | $ 85.68 | $ | $ 14.40 | $ 561.00 | $ 568.80 | $ 129.60 | $ 646.68 | $ 1,345.08 |
| $ 3,744.00 | $ 720.00 | $ 481.32 | $ | $ 90.00 | $ 3,024.50 | $ 3,744.00 | $ 810.00 | $ 3,505.82 | $ 8,059.82 |
|  |  |  |  |  | $ 529,465.00 |  |  |  | $ 1,370,169.40 |

## Table 61

|  |  |  |  |  |  |  |  |  |  | Reimb |  |  | Pay |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
|  |  | FREE | RED | Pay |  | Free | Red | Pay | Free | Red | Pay | Free | Red | Pay | Free | Red | Pay | Total |
| 316 | 297 CES | 39.50% | 13.70% | 46.80% | 155 | 61 | 21 | 73 | $ 137.86 | $ 41.16 | $ 23.36 |  | $ 6.30 | $ 109.50 | $ 137.86 | $ 47.46 | $ 132.86 | $ 318.18 |
| 322 | 303 CIS | 44.09% | 9.00% | 46.91% | 158 | 70 | 14 | 74 | $ 158.20 | $ 27.44 | $ 23.68 |  | $ 420 | $ 111.00 | $ 158.20 | $ 31.64 | $ 134.68 | $ 324.52 |
| 409 | 385 EHES | 46.26% | 8.31% | 45.43% | 201 | 93 | 17 | 91 | $ 210.18 | $ 33.32 | $ 29.12 |  | $ 5.10 | $ 136.50 | $ 210.18 | $ 38.42 | $ 165.62 | $ 414.22 |
| 369 | 347 EHIS | 44.71% | 12.19% | 43.10% | 181 | 81 | 22 | 78 | $ 183.06 | $ 43.12 | $ 24.96 |  | $ 6.60 | $ 117.00 | $ 183.06 | $ 49.72 | $ 141.96 | $ 374.74 |
| 338 | 318 HCMS | 39.75% | 9.50% | 50.76% | 166 | 66 | 16 | 84 | $ 149.16 | $ 31.36 | $ 26.88 |  | $ 4.80 | $ 126.00 | $ 149.16 | $ 36.16 | $ 152.88 | $ 338.20 |
| 360 | 339 EHMS | 49.85% | 10.58% | 39.57% | 177 | 88 | 19 | 70 | $ 198.88 | $ 37.24 | $ 22.40 |  | $ 5.70 | $ 105.00 | $ 198.88 | $ 42.94 | $ 127.40 | $ 369.22 |
| 437 | 411 HCHS | 42.10% | 4.34% | 53.56% | 215 | 91 | 9 | 115 | $ 205.66 | $ 17.64 | $ 36.80 |  | $ 2.70 | $ 172.50 | $ 205.66 | $ 20.34 | $ 209.30 | $ 435.30 |
| 504 | 474 EHHS | 39.75% | 8.94% | 51.31% | 248 | 99 | 22 | 127 | $ 223.74 | $ 43.12 | $ 40.64 |  | $ 6.60 | $ 190.50 | $ 223.74 | $ 49.72 | $ 231.14 | $ 504.60 |
| 3055 | 2874 |  |  |  | 1501 |  |  |  | $ 1,466.74 | $ 274.40 | $ 227.84 | $ | $ 42.00 | $ 1,068.00 |  |  |  | $ 3,078.98 |
|  |  |  |  |  |  |  |  |  |  |  |  |  |  | $ 188,700.00 |  |  |  | $ 523,426.60 |

## Table 62

|  | MASTERS |  | MASTERS + 30/40 |  |
| --- | --- | --- | --- | --- |
|  | $43,700 |  | $45,200 |  |
|  | $44,200 |  | $46,800 |  |
|  | $45,100 |  | $47,700 |  |
|  | $45,300 |  | $47,800 |  |
|  | $45,600 |  | $47,900 |  |
|  | $46,100 |  | $48,600 |  |
|  | $47,400 |  | $49,100 |  |
|  | $47,700 |  | $49,800 |  |
|  | $47,900 |  | $50,400 |  |
|  | $48,500 |  | $50,800 |  |
|  | $49,000 |  | $51,300 |  |
|  | $51,400 |  | $52,800 |  |
|  | $52,300 |  | $53,400 |  |
|  | $52,400 |  | $53,500 |  |
|  | $52,500 |  | $53,700 |  |
|  | $52,700 |  | $54,100 |  |
|  | $54,500 |  | $56,200 |  |
|  | $55,100 |  | $56,800 |  |
|  | $55,200 |  | $57,100 |  |
|  | $55,300 |  | $57,200 |  |
|  | $55,400 |  | $58,100 |  |
|  | $57,100 |  | $59,700 |  |
|  | $57,200 |  | $59,900 |  |

## Table 63

| YEARS |  | BACHELORS |  |
| --- | --- | --- | --- |
| 0 |  | $41,600 |  |
| 1 |  | $42,300 |  |
| 2 |  | $43,000 |  |
| 3 |  | $43,100 |  |
| 4 |  | $43,200 |  |
| 5 |  | $43,400 |  |
| 6 |  | $44,400 |  |
| 7 |  | $45,000 |  |
| 8 |  | $45,300 |  |
| 9 |  | $45,700 |  |
| 10 |  | $46,100 |  |
| 11 |  | $47,100 |  |
| 12 |  | $47,400 |  |
| 13 |  | $47,600 |  |
| 14 |  | $47,800 |  |
| 15 |  | $48,000 |  |
| 16 |  | $49,900 |  |
| 17 |  | $50,900 |  |
| 18 |  | $51,000 |  |
| 19 |  | $51,200 |  |
| 20 |  | $51,300 |  |
| 21 |  | $52,900 |  |
| 22 |  | $53,000 |  |

## Table 64

| 23 |  | $53,100 |  | $57,300 |  | $60,000 |  |
| --- | --- | --- | --- | --- | --- | --- | --- |
| 24 |  | $53,200 |  | $57,400 |  | $60,100 |  |
| 25 |  | $53,400 |  | $57,500 |  | $60,200 |  |
| 26 |  | $53,500 |  | $57,700 |  | $60,300 |  |
| 27 |  | $53,700 |  | $57,800 |  | $60,400 |  |
| 28 |  | $53,800 |  | $57,900 |  | $60,500 |  |
| 29 |  | $53,900 |  | $58,000 |  | $60,600 |  |
| 30 |  | $54,500 |  | $58,300 |  | $61,200 |  |

## Table 65

| Ed.S. |  | Ed.D/Ph.D. |
| --- | --- | --- |
| $46,400 |  | $48,700 |
| $48,000 |  | $50,300 |
| $48,600 |  | $51,400 |
| $48,800 |  | $51,600 |
| $48,900 |  | $51,800 |
| $49,300 |  | $52,000 |
| $49,800 |  | $52,200 |
| $50,500 |  | $53,200 |
| $51,100 |  | $54,300 |
| $51,700 |  | $55,300 |
| $52,100 |  | $56,500 |
| $53,900 |  | $57,700 |
| $54,500 |  | $58,100 |
| $54,900 |  | $58,400 |
| $55,100 |  | $59,600 |
| $55,600 |  | $59,900 |
| $58,000 |  | $62,200 |
| $58,900 |  | $63,400 |
| $59,500 |  | $64,200 |
| $59,800 |  | $64,300 |
| $60,300 |  | $65,200 |
| $61,900 |  | $66,900 |
| $62,200 |  | $67,100 |

## Table 66

| $62,300 |  | $67,300 |
| --- | --- | --- |
| $62,400 |  | $67,500 |
| $62,500 |  | $67,700 |
| $62,600 |  | $67,900 |
| $62,800 |  | $68,200 |
| $62,900 |  | $68,400 |
| $63,000 |  | $68,600 |
| $63,400 |  | $70,300 |

## Table 67

| 4.500 | Community Instructional Resources |
| --- | --- |
| 4.501 | School Volunteers |
| 4.502 | Parent and Family Involvement |
| 4.601 | Reporting Student Progress |
| 4.6011 | Homework |
| 4.602 | Class Ranking |
| 4.603 | Promotion and Retention |
| 4.605 | Graduation Requirements |
| 4.606 | Graduation Activities |
| 4.607 | Waivers of STatute, Rules and Regulations |
| 4.608 | Transcript Alterations |

## Table 68

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Board Members Legal Status | Descriptor Code: 1.102 | Issued Date: 05/02/22 |
|  |  | Rescinds: 1.102 | Issued: 08/02/21 |

## Table 69

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Emergency Preparedness Plan | Descriptor Code: 3.202 | Issued Date: 03/07/22 |
|  |  | Rescinds: 3.202 | Issued: 12/02/19 |

## Table 70

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Standards | Descriptor Code: 4.101 | Issued Date: 05/02/22 |
|  | Instructional | Rescinds: 4.101 | Issued: 08/02/21 |

## Table 71

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 4.212 | Issued Date: 05/02/22 |
|  | Virtual Education Program | Rescinds: 4.212 | Issued: 10/04/21 |

## Table 72

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 4.402 | Issued Date: 03/02/20 |
|  | Selection of Instructional Materials (Other than Textbooks) | Rescinds: 4.402 | Issued: 04/02/18 |

## Table 73

|  | Hickman County Board of | Education 4.402 |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Reconsideration of Instructional | Descriptor Code: | Issued Date: 03/02/20 |
|  | Materials and Textbooks | Rescinds: 4.403 | Issued: 01/08/18 |

## Table 74

|  | Click here to choose a school board. |  |  |
| --- | --- | --- | --- |
| Monitoring: Review: Annually, in | Descriptor Term: | Descriptor Code: 4.403 | Issued Date: |
| November | Library Materials | Rescinds: | Issued: |

## Table 75

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Use of the Internet | Descriptor Code: 4.406 | Issued Date: 03/02/20 |
|  |  | Rescinds: 4.406 | Issued: 01/08/18 |

## Table 76

| 1 | agreement, |
| --- | --- |
| 2 | least 18 years old) must provide the director of schools with a written request. |
| 3 | Complaints alleging a violation of the internet safety measures shall be submitted to the District |
| 4 | Technology Director. All complaints shall be reviewed to determine how to appropriately respond. |
| 5 | E-MAIL |
| 6 | Users with network access shall not utilize district resources to establish electronic mail accounts |
| 7 | through third-party providers or any other nonstandard electronic mail system. All data including e- |
| 8 | mail communications stored or transmitted on school system computers shall be monitored. |
| 9 | Employees/students have no expectation of privacy with regard to such data. E-mail correspondence |
| 10 | may be a public record under the public records law and may be subject to public inspection. 5 |
| 11 | INTERNET SAFETY INSTRUCTION⁶ |
| 12 | Students will be given appropriate instruction in internet safety as a part of any instruction utilizing |
| 13 | computer resources. The director shall provide adequate in-service instruction on internet safety. |
| 14 | Parents and students will be provided with material to raise awareness of the dangers posed by the |
| 15 | internet and ways in which the internet may be used safely. |
| 16 | SOCIAL NETWORKING |
| 17 18 19 | 1. District staff who have a presence on social networking websites are prohibited from posting data, documents, photographs, or inappropriate information that is likely to create a material and substantial disruption of classroom activity. |
| 20 21 | 2. District staff are prohibited from accessing personal social networking sites on school computers or during school hours except for legitimate instructional purposes. |
| 22 23 24 25 | 3. The board discourages district staff from socializing with students on social networking websites. The same relationship, exchange, interaction, information, or behavior that would be unacceptable in a non-technological medium is unacceptable when done through the use of technology. |
| 26 | VIOLATIONS |
| 27 | Violations of this policy or a procedure promulgated under its authority shall be handled in accordance |
| 28 | with the existing disciplinary procedures of this District. |
| 29 | VENDOR CONTRACTS³ |
| 30 | Prior to entering into any contract for the provision of digital or online materials created or marketed |
| 31 | for kindergarten through grade twelve (K-12), the district shall obtain an assurance that the vendor |
| 32 | shall adhere to state law. This determination includes ensuring that the vendor filters, blocks, or |
| 33 | otherwise prevents access to pornography or obscenity and verifying that the technology prevents a |
| 34 | user from sending, receiving, viewing, or downloading materials that are harmful to minors. |

## Table 77

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 4.600 | Issued Date: 05/04/20 |
|  | Grading System | Rescinds: 4.600 | Issued: 03/05/18 |

## Table 78

| Honors English (Grades 9-12) | Trigonometry |
| --- | --- |
| Honors Biology I | Honors Algebra II |
| Honors Physical Science | Honors Geometry |
| Honors Chemistry | Dual Enrollment College Courses |
| Honors Physics | Honors American History |
| Anatomy | Honors Algebra I |
| Biology II | Calculus |
| Pre-Calculus |  |

## Table 79

| E | Excellent |
| --- | --- |
| S | Satisfactory |
| U | Unsatisfactory |

## Table 80

| Legal References | Cross References |
| --- | --- |
| 1.TRR/MS 0520-01-03-.05(3) | Alternative Credit Options 4.209 |
| 2.TCA 49-2-203(b)(7); TCA 49-2-301(b)(1)(H) | Credit Recovery 4.210 |
| 3.TCA 49-1-617 | Reporting Student Progress 4.601 |
| 4.TCA 49-2-203(b)(7) | Honor Roll, Awards, & Class Ranking 4.602 |
| 5.TCA 49-4-904-907; SBOE Policy 3.301 | Promotion and Retention 4.603 |
| TCA 49-4-932(f) | Transcript Alterations 4.608 |

## Table 81

|  | Click here to choose a school | board. |  |
| --- | --- | --- | --- |
| Monitoring: Review: Annually, in | Descriptor Term: | Descriptor Code: 5.119 | Issued Date: |
| January | Employment of Retirees | Rescinds: | Issued: |

## Table 82

| Legal References | Cross References |
| --- | --- |
| 1. TCA 8-36-805 2. TCA 8-36-821 3. Public Acts of 2022, Chapter No. 821 | Application and Employment 5.106 Substitute Teachers 5.701 |

## Table 83

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Separation Practices for Tenured | Descriptor Code: 5.200 | Issued Date: 08/02/21 |
|  | Teachers | Rescinds: 5.200 | Issued: 01/04/21 |

## Table 84

| 1 | The director of schools shall, within five (5) days after receipt of request, assign a hearing officer from |
| --- | --- |
| 2 | the list maintained by the Board. |
| 3 | The hearing officer shall notify the parties, or their attorney, of the officer's assignment and direct the |
| 4 | parties or the attorneys for the parties, or both, to appear before the hearing officer for simplification of |
| 5 | issues and the scheduling of the hearing. That hearing shall be set no later than thirty (30) days |
| 6 | following receipt of the initial request for a hearing. In the discretion of the hearing officer, all or part |
| 7 | of any prehearing conference may be conducted by telephone if each participant has an opportunity to |
| 8 | participate, be heard, and to address proof and evidentiary concerns. The hearing officer is empowered |
| 9 | to issue appropriate orders and to regulate the conduct of the proceedings. |
| 10 | Either party may appeal to the Board of Education an adverse ruling by giving written notice of appeal |
| 11 | within ten (10) working days of the hearing officer's delivery of the hearing officer's written findings |
| 12 | and conclusions. The director of schools shall prepare a copy of the proceedings, including all |
| 13 | transcripts and evidence, documentary or otherwise, and transmit the same to the Board within twenty |
| 14 | (20) days of the receipt of the notice of appeal. |
| 15 | The Board shall hear the appeal on the record, and no new evidence may be submitted by either party. |
| 16 | The appealing party may appear before the Board to argue why the adverse ruling should be over- |
| 17 | turned. In no event should such argument last more than fifteen (15) minutes, unless the Board should |
| 18 | vote to extend additional time. At the conclusion of the hearing, any member of the Board may vote to |
| 19 | sustain the decision of the Hearing officer, send the record back for additional evidence, revise the |
| 20 | penalty or reverse the decision. The Board shall render its decision within ten (10) working days after |
| 21 | the conclusion of the hearing. In the event that the decision of the Board is appealed to the Chancery |
| 22 | court, the Board shall transmit the entire record prepared by the director and reviewed by the Board to |
| 23 | the Chancery court for its review. |
| 24 | RESIGNATION |
| 25 | A teacher shall give the director of schools notice of resignation at least thirty (30) days before the |
| 26 | effective date of the resignation. A teacher who fails to give such notice, in the absence of justifiable |
| 27 | extenuating circumstances, shall forfeit all tenure status. The Board may waive the thirty (30) days' |
| 28 | notice requirement and permit a teacher to resign in good standing. 5 |
| 29 | The conditions under which it is permissible to break a contract with the Board are as follows: |
| 30 31 | 1. The incapacity on the part of the teacher to perform the contract as evidenced by the certified statement of a physician approved by the Board; |
| 32 33 | 2. The release by the Board of the teacher from the contract which the teacher has entered into with the Board. |
| 34 | Any teacher on leave shall notify the director of schools in writing at least thirty (30) days prior to the |
| 35 | date of return if the teacher does not intend to return to the position from which he/she has taken leave. |
| 36 | Failure to render such notice may be considered a breach of contract.⁷ |
| 37 | Upon a breach of contract, the Board, upon a motion recorded in its minutes, may file a complaint with |
| 38 | the State Board of Education and request the suspension of a teacher's certificate. After the State Board |

## Table 85

|  |  |
| --- | --- |
| 2 | Education may suspend the certificate for no less than thirty (30) and no more than three hundred |
| 3 | sixty-five (365) days. 8 |
| 4 | RETIREMENT |
| 5 | Retirement shall mean a termination of services under conditions which will allow the employee to |
| 6 | draw benefits from retirement plans and/or social security benefits. Employees eligible for retirement |
| 7 | benefits may elect to retire at any age according to the provisions of the retirement system. |
| 8 | Central office personnel shall assist employees in securing retirement benefits; however, it shall be the |
| 9 | responsibility of the retiring employee to provide verification of eligibility in writing from TCRS to the |
| 10 | central office. It shall be the responsibility of the retiring employee to file for benefits. |
| 11 12 13 14 | Teachers who retire under TCRS may be employed up to one hundred twenty (120) days per year without loss of retirement benefits. Retired teachers may substitute teach for additional days if the Director of Schools certifies in writing to the Division of Retirement that no other qualified personnel are available to substitute teach.⁹ |
| 15 16 17 | The director of schools may employ teachers retired for at least one year for full time employment as a kindergarten through twelfth grade teacher on a year to year basis. Retirement benefits will not be lost or suspended under certain conditions, which include but are not limited to the following: 10 |
| 18 19 | 1. The director of schools of the employing system must certify in writing that no other qualified individuals are available to fill the position; |
| 20 21 | 2. The Commissioner of Education must certify that the employing school system serves an area that lacks qualified teachers to serve in the position to be filled; |
| 22 | 3. The retired teacher must hold a valid license and shall not be entitled to tenure status; |
| 23 24 | 4. The retired teacher shall not be eligible to accrue additional retirement benefits, accrue leave or receive medical insurance coverage; and |
| 25 26 27 28 | 5. The salary paid to the retired member shall not be less than the rate of compensation set by the Board for teachers with no experience filling similar positions, nor more than eighty five percent (85%) of the rate of compensation set by Board for teachers with comparable training and years of experience filling similar positions. |

## Table 86

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Separation Practices for Non-Tenured | Descriptor Code: 5.201 | Issued Date: 08/02/21 |
|  | Teachers | Rescinds: 5.201 | Issued: 11/02/20 |

## Table 87

|  |  |
| --- | --- |
| 2 3 | 1. The incapacity on the part of the teacher to perform the contract as evidenced by the certified statement of a physician approved by the Board; |
| 4 5 | 2. The release by the Board of the teacher from the contract which the teacher has entered into with the Board. |
| 6 7 8 | Any teacher on leave shall notify the director of schools in writing at least thirty (30) days' prior to the date of return if the teacher does not intend to return to the position from which he/she has taken leave. Failure to render such notice may be considered a breach of contract.⁶ |
| 9 | Upon a breach of contract, the Board, upon a motion recorded in its minutes, may file a complaint with |
| 10 | the State Board of Education and request the suspension of a teacher's certificate. After the State Board |
| 11 | of Education has provided the teacher an opportunity for defense during a hearing, the State Board of |
| 12 | Education may suspend the certificate for no less than thirty (30) and no more than three hundred |
| 13 | sixty-five (365) days.⁷ |
| 14 | RETIREMENT |
| 15 16 | Retirement shall mean a termination of services under conditions which will allow the employee to draw benefits from retirement plans and/or social security benefits. |
| 17 18 19 20 21 | Employees eligible for retirement benefits may elect to retire at any age according to the provisions of the retirement system. Central office personnel shall assist employees in securing retirement benefits; however, it shall be the responsibility of the retiring employee to provide verification of eligibility in writing from TCRS to the central office. It shall be the responsibility of the retiring employee to file for benefits. |
| 22 23 24 25 | Employees who retire under TCRS may be employed up to one hundred twenty (120) days per year without loss of retirement benefits. Retired teachers may substitute teach for additional days if the director of schools certifies in writing to the Division of Retirement that no other qualified personnel are available to substitute teach. 8 |
| 26 27 28 | The director of schools may employ teachers retired for at least one year for full time employment as a kindergarten through twelfth grade teacher on a year to year basis. Retirement benefits will not be lost or suspended under certain conditions, which include but are not limited to the following: |
| 29 30 | 1. The director of schools of the employing system must certify in writing that no other qualified individuals are available to fill the position; |
| 31 32 | 2. The Commissioner of Education must certify that the employing school system serves an area that lacks qualified teachers to serve in the position to be filled; |
| 33 | 3. The retired teacher must hold a valid license and shall not be entitled to tenure status; |
| 34 35 | 4. The retired teacher shall not be eligible to accrue additional retirement benefits, accrue leave or receive medical insurance coverage; and |
| 36 37 38 39 | 5. The salary paid to the retired member shall not be less than the rate of compensation set by the Board for teachers with no experience filling similar positions, nor more than eighty five percent (85%) of the rate of compensation set by Board for teachers with comparable training and years of experience filling similar positions. |

## Table 88

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Substitute Teachers | Descriptor Code: 5.701 | Issued Date: 03/07/22 |
|  |  | Rescinds: 5.701 | Issued: 12/07/21 |

## Table 89

| 1 | EMERGENCY NEEDS |
| --- | --- |
| 2 3 4 | All teacher aides, secretaries and clerks are approved substitute teachers for use in emergency situations. Emergency use shall be defined as less than a full day due to the regular or substitute teacher being unable to arrive on time or remain for the full day. |
| 5 6 7 | Said substitutes shall receive the proportionate equivalent salary regular substitute teachers would receive under similar circumstances or their regular salary, if higher; however, they shall not receive pay for both positions at the same time. |
| 8 9 10 11 | Licensed personnel can be used as a substitute teacher in another class in emergency situations in which another substitute is unable to arrive on time or remain for the full day. Licensed personnel who volunteer to substitute in a class in addition to their normal instructional duties and complete after- school planning time will be compensated per class period in which they are utilized. |
| 12 | TRAINING AND ORIENTATION |
| 13 14 | The director of schools shall be responsible for ensuring that there are appropriate training and development programs for substitute teachers. |
| 15 | RESPONSIBILITIES |
| 16 17 | Substitute teachers shall assume the same responsibilities as the regular teacher, including, but not limited to, bus duty and playground supervision. |
| 18 | RE-EMPLOYMENT/TERMINATION |
| 19 20 21 | On an annual basis, the director of schools, with input from the principals, shall determine which substitute teachers performed at an acceptable level. Substitute teachers who performed below an acceptable level shall not be re-employed. |
| 22 23 | All substitutes shall be responsible for providing correct addresses and phone numbers and for notifying the principal and/or third party employer if they wish to terminate their service as substitutes. |

## Table 90

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Separation Practices for Non-Tenured | Descriptor Code: 5.201 | Issued Date: 08/02/21 |
|  | Teachers | Rescinds: 5.201 | Issued: 11/02/20 |

## Table 91

|  |  |
| --- | --- |
| 2 3 | 1. The incapacity on the part of the teacher to perform the contract as evidenced by the certified statement of a physician approved by the Board; |
| 4 5 | 2. The release by the Board of the teacher from the contract which the teacher has entered into with the Board. |
| 6 7 8 | Any teacher on leave shall notify the director of schools in writing at least thirty (30) days' prior to the date of return if the teacher does not intend to return to the position from which he/she has taken leave. Failure to render such notice may be considered a breach of contract.⁶ |
| 9 | Upon a breach of contract, the Board, upon a motion recorded in its minutes, may file a complaint with |
| 10 | the State Board of Education and request the suspension of a teacher's certificate. After the State Board |
| 11 | of Education has provided the teacher an opportunity for defense during a hearing, the State Board of |
| 12 | Education may suspend the certificate for no less than thirty (30) and no more than three hundred |
| 13 | sixty-five (365) days.⁷ |
| 14 | RETIREMENT |
| 15 16 | Retirement shall mean a termination of services under conditions which will allow the employee to draw benefits from retirement plans and/or social security benefits. |
| 17 18 19 20 21 | Employees eligible for retirement benefits may elect to retire at any age according to the provisions of the retirement system. Central office personnel shall assist employees in securing retirement benefits; however, it shall be the responsibility of the retiring employee to provide verification of eligibility in writing from TCRS to the central office. It shall be the responsibility of the retiring employee to file for benefits. |
| 22 23 24 25 | Employees who retire under TCRS may be employed up to one hundred twenty (120) days per year without loss of retirement benefits. Retired teachers may substitute teach for additional days if the director of schools certifies in writing to the Division of Retirement that no other qualified personnel are available to substitute teach. 8 |
| 26 27 28 | The director of schools may employ teachers retired for at least one year for full time employment as a kindergarten through twelfth grade teacher on a year to year basis. Retirement benefits will not be lost or suspended under certain conditions, which include but are not limited to the following: |
| 29 30 | 1. The director of schools of the employing system must certify in writing that no other qualified individuals are available to fill the position; |
| 31 32 | 2. The Commissioner of Education must certify that the employing school system serves an area that lacks qualified teachers to serve in the position to be filled; |
| 33 | 3. The retired teacher must hold a valid license and shall not be entitled to tenure status; |
| 34 35 | 4. The retired teacher shall not be eligible to accrue additional retirement benefits, accrue leave or receive medical insurance coverage; and |
| 36 37 38 39 | 5. The salary paid to the retired member shall not be less than the rate of compensation set by the Board for teachers with no experience filling similar positions, nor more than eighty five percent (85%) of the rate of compensation set by Board for teachers with comparable training and years of experience filling similar positions. |

## Table 92

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 6.200 | Issued Date: 08/02/21 |
|  | Attendance | Rescinds: 6.200 | Issued: 01/04/21 |

## Table 93

| 1 2. | 7. School-endorsed activities; |
| --- | --- |
| 3 | 8. Summons, subpoena, or court order; or |
| 4 5 6 | 9. Circumstances which in the judgment of the principal create emergencies over which the student has no control. |
| 7 | The principal shall be responsible for ensuring that:⁶ |
| 8 | 1. Attendance is checked and reported daily for each class; |
| 9 10 11 | 2. Daily absentee sheets contain sign in/sign out sheets and indicate students present or absent for the majority of the day; |
| 12 13 | 3. All student absences are verified; |
| 14 15 | 4. Written excuses are submitted for absences and tardiness; |
| 16 17 | 5. System-wide procedures for accounting and reporting are followed. |
| 18 | TRUANCY |
| 19 | General |
| 20 21 22 23 24 25 26 27 | Annually, the Director of Schools/designee will provide written notice to parent(s)/guardian(s) that attendance at school is required. Students shall be present at least fifty percent (50%) of the scheduled school day in order to be counted present. Students may attend part-time days, alternating days, or for a specific amount of time as indicated in their Individualized Education Plan or 504 Plan and shall be considered present for school attendance purposes. If a student is required to participate in a remedial instruction program outside of the regular school day where there is no cost to the parent(s) and the school system provides transportation, unexcused absences from these programs shall be reported in the same manner.⁷ |
| 28 29 30 31 32 | Students who are absent five (5) days without adequate excuse shall be reported to the director of schools/designee who will, in turn, provide written notice to the parent(s)/guardian(s) of the student's absence. If a parent does not provide documentation within adequate time excusing those absences, or request an attendance hearing, then the Director of Schools shall implement the progressive truancy intervention plan described below prior to referral to juvenile court. |
| 33 34 | The director of schools/designee shall develop appropriate administrative procedures to implement this policy. |
| 35 | Progressive Truancy Intervention Plan⁸ |
| 36 37 | Prior to referral to juvenile court, the following-progressive truancy intervention plan will be implemented. |

## Table 94

|  |  |
| --- | --- |
| 2 3 4 | All missed class work or tests (whether from excused or unexcused absence) may be made up provided the student makes the request immediately upon returning to school and provided instruction time is not taken from other students. |
| 5 6 7 8 9 | A grade of incomplete will be received for any work missed until the work is completed. A student may have up to three (3) days to make up work from a single absence and up to five (5) days to make up work from an absence longer than a single day. It is the student's responsibility to make arrangements for make-up work, and if not completed in the allotted time, a grade of zero (0) will be recorded for the assignments. |
| 10 11 12 | For school-sponsored activities, the student will be required to make up all work missed and will receive full credit for the assignment or upon completion of a test. The student will not be counted absent for a school sponsored event (school planned, school-directed, and teacher supervised). |
| 13 | STATE-MANDATED TESTS/END OF COURSE EXAMS |
| 14 15 16 17 18 | Students who are absent the day of the scheduled End of Course Exams must present a signed doctor's excuse or must have been given an excused release by the principal prior to testing to receive an excused absence. Students who have excused absences will be allowed to take a make-up exam that will count as 15% of their grade. Excused students will receive an incomplete in the course until they have taken the End of Course Exam. |
| 19 20 | Students who have an unexcused absence shall receive a failing grade on the course exam which shall be averaged into their final grade at 15%. |
| 21 | CREDIT/PROMOTION DENIAL |
| 22 23 24 25 | Credit/promotion denial determinations may include student attendance, however, student attendance may not be the sole criterion. 9 However, if attendance is a factor, prior to credit/promotion denial, the following shall occur: |
| 26 27 | 1. Parents and students shall be advised if a student is in danger of credit/promotion denial due to excessive absenteeism. |
| 28 | 2. Procedures in due process are available to the student when credit or promotion is denied. |
| 29 | DRIVER'S LICENSE REVOCATION² |
| 30 31 | More than ten (10) consecutive or fifteen (15) reported unexcused absences by a student during any semester renders a student ineligible to retain a driver's permit or license, or to obtain such if of age. |
| 32 33 34 | In order to qualify for reclaiming a driver's permit or license, the student must make a passing grade in at least three (3) full unit subjects or their equivalency at the conclusion of a subsequent grading period. |

## Table 95

| Legal References | Cross References |
| --- | --- |
| 1. TCA 49-6-3006 | School Calendar 1.800 |
| 2. TCA 49-6-3017(c) | Extracurricular Activities 4.300 |
| 3. 20 USCA § 1232g | Interscholastic Athletics 4.301 |
| 4. TRR/MS 0520-01-02-.17(5); State Board of | Field Trips/Excursions/Competitions 4.302 |
| Education Policy 4.100 | Reporting Student Progress 4.601 |
| 5. TCA 49-6-2904(b)(5) | Promotion and Retention 4.603 |
| 6. TCA 49-6-3007 | Recognition of Religious Beliefs, Customs, & Holidays 4.803 |
| 7. TCA 49-6-3021 | Voluntary Pre-K Attendance 6.2011 |
| 8. TCA 49-6-3007; TCA 49-6-3009; Public | Homeless Students 6.503 |
| - Acts of 2021, Chapter No. 223 | Students in Foster Care 6.505 |
| 9. TCA 49-2-203(b)(7); TCA 49-6-3002(b) | Students from Military Families 6.506 |
| 10. TRR/MS 0520-01-02-.17(7) | Student Records 6.600 |
| 11. TCA 49-6-3019 |  |

## Table 96

| Attendance | 6.200 |
| --- | --- |
|  |  |

## Table 97

|  | Click here to choose a school board. |  |  |
| --- | --- | --- | --- |
| Monitoring: Review: Annually, | Descriptor Term: Admission of Suspended or Expelled | Descriptor Code: 6.318 | Issued Date: |
| in March | Students | Rescinds: | Issued: |

## Table 98

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Reporting Child Abuse | Descriptor Code: 6.409 | Issued Date: 05/03/21 |
|  |  | Rescinds: 6.409 | Issued: 10/05/20 |

## Table 99

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Memberships | Descriptor Code: 1.104 | Issued Date: 08/02/21 |
|  |  | Rescinds: 1.104 | Issued: 05/06/19 |

## Table 100

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: School Board Legislative | Descriptor Code: 1.105 | Issued Date: 08/02/21 |
|  | Involvement | Rescinds: 1.105 | Issued: 05/06/19 |

## Table 101

| 4 5 6 | 1. | The Board shall stay informed of pending legislation and actively communicate its concerns and make its position known to the elected representatives at both the state and national level; |
| --- | --- | --- |
| 7 8 9 | 2. | The Board shall work with other school boards in the state, local citizen groups, and other local officials in acquainting them with the board's legislative priorities and seek their support; |
| 10 11 12 | 3. | The Board shall annually select one (1) of its members to serve as its representative to the Tennessee Legislative Network (TLN). The representative shall be a level one or greater board member and have been a delegate to the TSBA convention. |
| 13 14 | 4. | The Board shall work with its TLN representative, with TSBA, NSBA, and other concerned groups in developing an annual legislative program; and |
| 15 16 17 | 5. | The Board shall include in its budget appropriate resources, including travel expense, necessary for its TLN representative and other board members to accomplish its desired legislative goals. |

## Table 102

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Board Member Development | Descriptor Code: 1.204 | Issued Date: 10/04/21 |
|  | Opportunities | Rescinds: 1.204 | Issued: 06/03/19 |

## Table 103

| Legal References | Cross References |
| --- | --- |
| 1. TCA 49-2-202(a)(6) | Board Evaluation 1.103 Memberships 1.104 School Board Legislative Involvement 1.105 School District Goals 1.700 School Calendar 1.800 Expenses and Reimbursements 2.804 |

## Table 104

|  |  |
| --- | --- |
|  | Page |

## Table 105

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Community Instructional Resources | Descriptor Code: 4.500 | Issued Date: 05/04/20 |
|  |  | Rescinds: 4.500 | Issued: 02/05/18 |

## Table 106

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: School Volunteers | Descriptor Code: 4.501 | Issued Date: 05/04/20 |
|  |  | Rescinds: 4.501 | Issued: 02/05/18 |

## Table 107

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Parental and Family Involvement | Descriptor Code: 4.502 | Issued Date: 05/04/20 |
|  |  | Rescinds: 4.502 | Issued: 02/05/18 |

## Table 108

| 16 | Families are welcomed into the school community; |
| --- | --- |
| 17 18 | Families and school staff should engage in regular and meaningful communication about student learning; |
| 19 | Families and school staff work together to support student learning and development; |
| 20 | Families are informed and encouraged to be advocates for students; |
| 21 | Families are full partners in the decisions that affect children and families; and |
| 22 23 24 | Community, civic, and business resources are made available to strengthen school programs, family practices, and student learning. |

## Table 109

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 4.600 | Issued Date: 05/04/20 |
|  | Grading System | Rescinds: 4.600 | Issued: 03/05/18 |

## Table 110

| A |  | 93 100 |
| --- | --- | --- |
| B |  | 85 92 |
| C |  | 75 84 |
| D |  | 70 74 |
| F |  | 0 69¹ |

## Table 111

| Honors English (Grades 9-12) | Trigonometry |
| --- | --- |
| Honors Biology I | Honors Algebra II |
| Honors Physical Science | Honors Geometry |
| Honors Chemistry | Dual Enrollment College Courses |
| Honors Physics | Honors American History |
| Anatomy | Honors Algebra I |

## Table 112

| E | Excellent |
| --- | --- |
| S | Satisfactory |
| U | Unsatisfactory |

## Table 113

| 1 | Conduct grades are based on behavior and shall not be deducted from scholastic grades. |
| --- | --- |
| 2 3 | Attendance records will not be the sole criterion in determining the awarding of grades or the passing of a course or promotion or retention. |
| 4 5 6 | Plus and minus evaluations are not to be added to letter grades. Grades are not to be changed once recorded on a report card. If an erroneous grade has been recorded, correction must be made on a new card. |
| 7 8 9 10 11 12 | Grades given at the end of each nine (9) weeks period for elementary, intermediate, middle school, and high school will be determined from daily work, homework, written assignments and tests. The teacher will weigh the value of grades given for various assignments and tests within the applicable period in computing the grade. This procedure will enable the teacher to allow for individual student differences in the grading process. Any assignments and tests required of a student must be considered in the computation of his grade. |
| 13 14 15 16 17 18 19 | At the middle school level and at the high school level, grades will be determined by an average of grades for each of the two 9-week periods. The grades given at the end of each nine (9) weeks period shall be the grade earned by the student, as computed by the teacher, and shall not be subject to manipulation, regardless of the passing or failing nature of the grade provided that said teacher has documented verification on file that he/she has reasonably attempted to contact the student's parent(s) or guardian(s) making them aware of the student's failing grade or grades. The final grade of the year will be determined by averaging the two (2) semester grades. |
| 20 21 22 | The work of a student whose grades are satisfactory but are withheld because of failure to complete the required work shall be reported as incomplete (I). If the incomplete is not removed in the time designated by the teacher, it will then become an "F". |
| 23 | GRADES NINE - TWELVE GRADING SCALE AND LOTTERY SCHOLARSHIPS |
| 24 25 26 27 | Schools teaching grades nine through twelve shall use the uniform grading system established by the State Board of Education. Using the uniform grading system, students' grades shall be reported for the purposes of application for post secondary financial assistance administered by the Tennessee Student Assistance Corporation.¹ |

## Table 114

| 1. | TRR/MS 0520-01-03-.05(3) |
| --- | --- |
| 2. | TCA 49-2-203(b)(7); TCA 49-2-301(b)(1)(H) |
| 3. | TCA 49-1-617 |
| 4. | TCA 49-2-203(b)(7) |
| 5. | TCA 49-4-904-907; SBOE Policy 3.301 |
| 6. | TCA 49-4-932(f) |

## Table 115

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Reporting Student Progress | Descriptor Code: 4.601 | Issued Date: 05/04/20 |
|  |  | Rescinds: 4.601 | Issued: 02/15/18 |

## Table 116

| Legal References | Cross References |
| --- | --- |
| 1. TRR/MS 0520-01-03-.05(3)(a); TCA 49-6-901 | School Calendar 1.800 |
| 2. TCA 49-6-3017 | Section 504 & ADA Grievance Procedures 1.802 |
| 3. TCA 49-6-7002 | Grading System 4.600 |
| 4. 28 CFR § 36.201 | Promotion and Retention 4.603 |
|  | Staff Time Schedules 5.602 |
|  | Attendance 6.200 |

## Table 117

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Homework | Descriptor Code: 4.6011 | Issued Date: 05/04/20 |
|  |  | Rescinds: 4.6011 | Issued: 02/05/18 |

## Table 118

| 14 | Grades 1 and 2 - | If necessary, homework should not exceed fifteen (15) minutes per day. |
| --- | --- | --- |
| 15 | Grades 3 and 4 - | If necessary, homework should not exceed thirty (30) minutes per day. |
| 16 17 | Grades 5 and 6 - | If necessary, homework should not exceed ten (10) minutes per subject or forty-five (45) minutes per day |
| 18 19 | Grades 7 and 8 - or | If necessary, homework should not exceed fifteen (15) minutes per subject sixty (60) minutes per day. |
| 20 21 | Grades 9 to 12 - per | If necessary, homework should not exceed thirty (30) minutes per subject day. |

## Table 119

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Class Ranking | Descriptor Code: 4.602 | Issued Date: 05/04/20 |
|  |  | Rescinds: 4.602 | Issued: 02/05/18 |

## Table 120

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Promotion and Retention | Descriptor Code: 4.603 | Issued Date: 05/04/20 |
|  |  | Rescinds: 4.603 | Issued: 04/01/19 |

## Table 121

| 1 | When a student is considered for retention, the student's parent/guardian shall be notified within |
| --- | --- |
| 2 | fifteen (15) days, and an individualized promotion plan shall be developed to help the student avoid |
| 3 | retention. This plan will be provided to the student's parent/guardian. |
| 4 5 | The director shall develop procedures governing how decisions on retention will be made after the student begins work on his/her individualized promotion plan. |
| 6 | K - 3 Reading Notification |
| 7 8 9 10 | If it is determined through a student's overall performance or a state or local assessment that a student in grades kindergarten through three (K-3) is not meeting grade-level standards in reading, the student's parent(s)/guardian(s) shall be notified within fifteen (15) calendar days of such determination. |
| 11 | RETENTION |
| 12 13 14 | A student may be retained when, in the judgment of the student's teacher and/or the student's IEP team, such retention is in the best interest of the student. However, a student shall not be retained more than once in any grade. |
| 15 16 17 18 | If a student is retained, the director of schools/designee shall develop an individualized academic remediation plan prior to the start of the next school year. A copy of the plan shall be provided to the student's parent/guardian within ten (10) days of its development. This plan shall include at least one of the following strategies: |
| 19 20 | 1. Adjustment to the current instructional strategies or materials; |
| 21 22 | 2. Additional instructional time; |
| 23 24 | 3. Individual tutoring outside of school hours; |
| 25 26 27 | 4. Modification to the student's classroom assignment to ensure the student receives instruction from a highly effective teacher; or |
| 28 | 5. Attendance or truancy interventions. |
| 29 30 | The director of schools shall develop procedures to ensure proper monitoring of students who are retained and appropriate recordkeeping. |
| 31 32 33 | For the purpose of determining the effectiveness of retention toward improving student achievement, the progress of retained students shall be closely monitored and reported to parent(s)/guardian(s) at least three (3) times during the school year in which the student is retained. |

## Table 122

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Graduation Requirements | Descriptor Code: 4.605 | Issued Date: 08/02/21 |
|  |  | Rescinds: 4.605 | Issued: 08/03/20 |

## Table 123

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Graduation Activities | Descriptor Code: 4.606 | Issued Date: 05/04/20 |
|  |  | Rescinds: 4.606 | Issued: 04/02/18 |

## Table 124

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Waivers of Statute, Rules and | Descriptor Code: 4.607 | Issued Date: 05/04/20 |
|  | Regulations | Rescinds: 4.607 | Issued: 02/05/18 |

## Table 125

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 4.608 | Issued Date: 10/01/18 |
|  | Transcript Alterations | Rescinds: | Issued: |

## Table 126

| AGREEMENT made as of the day of in the year TWO |  |
| --- | --- |
| THOUSAND TWENTY-TWO | ADDITIONS AND DELETIONS: |
| (In words, indicate day, month and year.) | The author of this document has added information needed for its |
| BETWEEN the Owner: | completion. The author may also |
| (Name, legal status, address, and other information) | have revised the text of the original AIA standard form. An Additions and |
| HICKMAN COUNTY SCHOOLS 114 NORTH CENTRAL AVENUE SUITE 203 CENTERVILLE, TN 37033 | Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this |
| and the Construction Manager: (Name, legal status, address, and other information) | document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. |
| CODELL CONSTRUCTION COMPANY 4475 ROCKWELL ROAD WINCHESTER, KY 40391 | This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. |
| for the following Project: (Name, location, and detailed description) HICKMAN COUNTY SCHOOLS CENTERVILLE, TN 37033 EAST HICKMAN CAMPUS, CENTERVILLE ELEMENTARY SCHOOL, HICKMAN COUNTY MIDDLE SCHOOL The Architect: (Name, legal status, address, and other information) LYLE.COOK.MARTIN ARCHITECTS 310 FRANKLIN STREET CLARKSVILLE TN 37040 | This document is intended to be used in conjunction with AIA Documents A132TM-2019, Standard Form of Agreement Between Owner and Contractor, Construction Manager as Adviser Edition; A232TM-2019, General Conditions of the Contract for Construction, Construction Manager as Adviser Edition; and B132TM-2019, Standard Form of Agreement Between Owner and Architect, Construction Manager as Adviser Edition. AIA Document A232TM-2019 is adopted in this document by reference. Do not use with other general conditions unless this document is modified. |

## Table 127

| 1 | INITIAL INFORMATION |
| --- | --- |
| 2 | CONSTRUCTION MANAGER'S RESPONSIBILITIES |
| 3 | SCOPE OF CONSTRUCTION MANAGER'S BASIC SERVICES |
| 4 | SUPPLEMENTAL AND ADDITIONAL SERVICES |
| 5 | OWNER'S RESPONSIBILITIES |
| 6 | COST OF THE WORK |
| 7 | COPYRIGHTS AND LICENSES |
| 8 | CLAIMS AND DISPUTES |
| 9 | TERMINATION OR SUSPENSION |
| 10 | MISCELLANEOUS PROVISIONS |
| 11 | COMPENSATION |
| 12 | SPECIAL TERMS AND CONDITIONS |
| 13 | SCOPE OF THE AGREEMENT |

## Table 128

|  | .2 | Construction commencement date: |
| --- | --- | --- |
|  |  | TBD |
|  | .3 | Substantial Completion date or dates: |
|  |  | ESSER II PROJECTS MUST BE COMPLETED BY OR BEFORE JUNE 30, 2023 ARP ESSER III PROJECTS MUST BE COMPLETED BY OR BEFORE JUNE 30, 2024 |
|  | .4 | Other milestone dates: |
|  |  | TBD |

## Table 129

|  | .1 | Land Surveyor: |
| --- | --- | --- |
|  |  | TBD |
|  | .2 | Geotechnical Engineer: |
|  |  | TBD |
|  | .3 | Civil Engineer: |
|  |  | TBD |
|  | .4 | Contractors, as defined in Section 1.4: |
|  |  | TBD |
|  | .5 | Separate Contractors, as defined in Section 1.4: |
|  |  | TBD |
|  | .6 | Other, if any: (List any other consultants retained by the Owner.) |
|  |  | TBD |

## Table 130

|  | § 2.4 The Construction Manager shall coordinate its services with those services provided by the Owner, the Architect, the Contractors, and the Owner's other consultants and Separate Contractors. The Construction Manager shall be entitled to rely on, and shall not be responsible for, the accuracy and completeness of services and information furnished by the Owner, the Architect, and the Owner's other consultants and Separate Contractors. The Construction Manager shall provide prompt written notice to the Owner if the Construction Manager becomes aware of any error, omission, or inconsistency in such services or information. |
| --- | --- |
|  | § 2.5 The Construction Manager shall identify a representative authorized to act on behalf of the Construction Manager with respect to the Project. |
|  | § 2.6 The Construction Manager, as soon as practicable after execution of the Agreement, shall notify the Owner in writing of the names and qualifications of its proposed key staff members. Within 14 days of receipt of the names and qualifications of the Construction Manager's proposed key staff members, the Owner may reply to the Construction Manager in writing, stating (1) whether the Owner has reasonable objection to a proposed key staff member or (2) that the Owner requires additional time to review. Failure of the Owner to reply within the 14-day period shall constitute notice of no reasonable objection. The Construction Manager shall not staff any employees on the Project to whom the Owner has made reasonable and timely objection. The Construction Manager shall not change its key staff members without the Owner's consent, which shall not be unreasonably withheld or delayed. |
|  | § 2.7 Except with the Owner's knowledge and consent, the Construction Manager shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Construction Manager's judgment with respect to this Project. |
|  | § 2.8 The Construction Manager shall maintain the following insurance until termination of this Agreement. If any of the requirements set forth below are in addition to the types and limits the Construction Manager normally maintains, the Owner shall pay the Construction Manager as set forth in section 11.7. |
|  | § 2.8.1 Commercial General Liability with policy limits of not less than ONE MILLION DOLLARS 1,000,000.00 ) for each occurrence and TWO MILLION DOLLARS AND NO CENTS 2,000,000.00 ) in the aggregate for bodily injury and property damage. |
|  | § 2.8.2 Automobile Liability covering vehicles owned, and non-owned vehicles used, by the Construction Manager with policy limits of not less than ONE MILLION DOLLARS AND NO CENTS ($ 1,000,000.00 ) per accident for bodily injury, death of any person, and property damage arising out of the ownership, maintenance and use of those motor vehicles, along with any other statutorily required automobile coverage. |
|  | § 2.8.3 The Construction Manager may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided such primary and excess or umbrella liability insurance policies result in the same or greater coverage as the coverages required under Sections 2.8.1 and 2.8.2, and in no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy. The excess policy shall not require the exhaustion of the underlying limits only through the actual payment by the underlying insurers. |
|  | § 2.8.4 Workers' Compensation at statutory limits and Employers Liability with policy limits not less than ONE MILLION DOLLARS AND NO CENTS ($ 1,000,000.00 ) each accident, ONE MILLION DOLLARS AND NO CENTS ($ 1,000,000.00 ) each employee, and ONE MILLION DOLLARS AND NO CENTS ($ 1,000,000.00 ) policy limit. |
|  | § 2.8.5 Professional Liability covering negligent acts, errors and omissions in the performance of professional services with policy limits of not less than TWO MILLION DOLLARS AND NO CENTS ($ 2,000,000.00 ) per claim and TWO MILLION DOLLARS AND NO CENTS 2,000,000.00 ) in the aggregate. |
|  | § 2.8.6 Additional Insured Obligations. To the fullest extent permitted by law, the Construction Manager shall cause the primary and excess or umbrella polices for Commercial General Liability and Automobile Liability to include the Owner as an additional insured for claims caused in whole or in part by the Construction Manager's negligent acts or omissions. The additional insured coverage shall be primary and non-contributory to any of the Owner's insurance policies and shall apply to both ongoing and completed operations. |
|  | AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was produced by AIA software at 16:10:31 ET on 07/05/2022 under Order No.2114238182 which expires on 09/20/2022, is not for resale, is licensed for one-time only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. |

## Table 131

|  | the requirements in this Section 2.8. |
| --- | --- |
|  | § 2.9 The Construction Manager shall assist the Owner, Architect, and other Project participants in establishing building information modeling and digital data protocols for the Project using AIA Document E203TM-2013, Building Information Modeling and Digital Data Exhibit, to establish the protocols for the development, use, transmission, and exchange of digital data. |
|  | § 2.10 A centralized electronic document management system will be used on the Project, and the Construction Manager shall be designated the Responsible Project Participant, responsible for managing and maintaining the centralized electronic document management system. |
|  | § 2.11 The Construction Manager shall retain all Project related documents and information it receives, and the Owner and Architect shall have access to the documents and information. The Construction Manager shall transmit the documents and information to the Owner at final completion. |
|  | ARTICLE 3 SCOPE OF CONSTRUCTION MANAGER'S BASIC SERVICES |
|  | § 3.1 Definition The Construction Manager's Basic Services consist of those described in this Article 3, and include usual and customary Preconstruction and Construction Phase Services. Services not set forth in this Article 3 are Supplemental or Additional Services. The Owner, Construction Manager, and Contractors may agree, in consultation with the Architect, for the Construction Phase to commence prior to completion of the Preconstruction Phase, in which case, both phases will proceed concurrently. |
|  | § 3.2 Preconstruction Phase § 3.2.1 The Construction Manager shall review the program furnished by the Owner and any evaluation of the Owner's program provided by the Architect, to ascertain the requirements of the Project and shall arrive at a mutual understanding of such requirements with the Owner and Architect. |
|  | § 3.2.2 The Construction Manager shall provide a preliminary evaluation of the Owner's program, schedule and construction budget requirements, each in terms of the other. |
|  | § 3.2.3 The Construction Manager shall prepare, and deliver to the Owner, for the Owner's approval, a written Construction Management Plan that includes, at a minimum, the following: (1) preliminary evaluations required in Section 3.2.2, (2) a Project schedule, (3) cost estimates, (4) recommendations for Project delivery method, and (5) Contractors' scopes of Work. The Construction Manager shall periodically update the Construction Management Plan, for the Owner's approval, over the course of the Project. |
|  | § 3.2.4 The Construction Manager shall prepare and periodically update the Project schedule included in the Construction Management Plan for the Architect's review and the Owner's acceptance. The Construction Manager shall obtain the Architect's approval for the portion of the Project schedule relating to the performance of the Architect's services. The Project schedule shall coordinate and integrate the Construction Manager's services, the Architect's services, other Owner consultants' services, and the Owner's responsibilities and highlight items that affect the Project's timely completion. |
|  | § 3.2.5 The Construction Manager shall update the Project schedule to include the components of the Work, including phasing of construction, times of commencement and completion required of each Contractor, ordering and delivery of products, including those that must be ordered in advance of construction, obtaining the required reviews and approvals of authorities having jurisdiction over the Project, and the occupancy requirements of the Owner. |
|  | § 3.2.6 Based on the preliminary design and information prepared or provided by the Architect and other Owner consultants, the Construction Manager shall prepare, for the Architect's review and Owner's approval, preliminary estimates of the Cost of the Work or the cost of program requirements using area, volume or similar conceptual |
|  | AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American |

## Table 132

|  | § 3.3.12.3 The Construction Manager's certification for payment shall constitute a representation to the Owner, based on the Construction Manager's evaluations of the Work and on the data comprising the Contractors' Applications for Payment, that, to the best of the Construction Manager's knowledge, information and belief, the Work has progressed to the point indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractors are entitled to payment in the amount certified. The foregoing representations are subject to (1) an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion; (2) results of subsequent tests and inspections; (3) correction of minor deviations from the Contract Documents prior to completion; and (4) specific qualifications expressed by the Construction Manager. The issuance of a Certificate for Payment shall further constitute a recommendation to the Architect and Owner that the Contractor be paid the amount certified. |
| --- | --- |
|  | § 3.3.12.4 The certification of an Application for Payment or a Project Application for Payment by the Construction Manager shall not be a representation that the Construction Manager has (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work; (2) reviewed construction means, methods, techniques, procedures, or sequences for a Contractor's own Work; (3) reviewed copies of requisitions received from Subcontractors and suppliers and other data requested by the Owner to substantiate each Contractor's right to payment; or (4) ascertained how or for what purpose that Contractor has used money previously paid on account of the Contract Sum. |
|  | § 3.3.13 The Construction Manager shall obtain and review the safety programs developed by each Contractor solely and exclusively for purposes of coordinating the safety programs with those of the other Contractors and for making recommendations for any additional safety measures to be considered in the Work of the Contractors. The Construction Manager's responsibilities for coordination of safety programs shall not extend to direct control over or charge of the acts or omissions of the Contractors, Subcontractors, agents or employees of the Contractors or Subcontractors, or any other persons performing portions of the Work and not directly employed by the Construction Manager. |
|  | § 3.3.14 The Construction Manager shall determine in general that the Work of each Contractor is being performed in accordance with the requirements of the Contract Documents and notify the Owner, Contractor and Architect of defects and deficiencies in the Work. The Construction Manager shall have the authority to reject Work that does not conform to the Contract Documents and shall notify the Architect about the rejection. The failure of the Construction Manager to reject Work shall not constitute acceptance of the Work. The Construction Manager shall record any rejection of Work in its daily log and include information regarding the rejected Work in its progress reports to the Architect and Owner pursuant to Section 3.3.22.1. Upon written authorization from the Owner, the Construction Manager may require and make arrangements for additional inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not the Work is fabricated, installed or completed, and the Construction Manager shall give timely notice to the Architect of when and where the tests and inspections are to be made so that the Architect may be present for such procedures. |
|  | § 3.3.15 The Construction Manager shall advise and consult with the Owner and Architect during the performance of its Construction Phase Services. The Construction Manager shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Construction Manager shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work of each of the Contractors, since these are solely the Contractor's rights and responsibilities under the Contract Documents. The Construction Manager shall not be responsible for a Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Construction Manager shall be responsible for the Construction Manager's negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractors, Subcontractors, or their agents or employees, or any other persons or entities performing portions of the Work. |
|  | § 3.3.16 The Construction Manager shall transmit to the Architect requests for interpretations, and requests for information of the meaning and intent of the Drawings and Specifications, and provide its written recommendation. The Construction Manager shall assist in the resolution of questions that may arise. |
|  | § 3.3.17 The Construction Manager shall review requests for changes, assist in negotiating Contractors' proposals, submit recommendations to the Architect and Owner, and, if the proposed changes are accepted or required by the Owner, prepare Change Orders or Construction Change Directives that incorporate the Architect's modifications to the Contract Documents. |
|  | AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was produced by AIA software at 16:10:31 ET on 07/05/2022 under Order No.2114238182 which expires on 09/20/2022, is not for resale, is licensed for one-time |

## Table 133

|  | § 3.3.22 Utilizing the documents provided by the Contractors, the Construction Manager shall make available, at the Project site, the Contract Documents, including Change Orders, Construction Change Directives, and other Modifications, in good order and marked currently to indicate field changes and selections made during construction, and the approved Shop Drawings, Product Data, Samples, and similar required submittals. These shall be in electronic form or paper copy, available to the Owner, Architect, and Contractors. Upon completion of the Project, the Construction Manager shall deliver them to the Owner. |
| --- | --- |
|  | § 3.3.23 The Construction Manager shall arrange for the delivery, storage, protection and security of Owner-purchased materials, systems and equipment that are a part of the Project until such items are incorporated into the Work. |
|  | § 3.3.24 With the Owner's maintenance personnel, the Construction Manager shall observe the Contractors' final testing and start-up of utilities, operational systems and equipment and observe any commissioning as the Contract Documents may require. |
|  | § 3.3.25 When the Construction Manager considers each Contractor's Work or a designated portion thereof substantially complete, the Construction Manager shall, jointly with that Contractor, prepare for the Architect a list of incomplete or unsatisfactory items and a schedule for their completion. The Construction Manager shall assist the Architect in conducting inspections to determine whether the Work or designated portion thereof is substantially complete. |
|  | § 3.3.26 When the Work of all of the Contractors, or designated portion thereof, is substantially complete, the Construction Manager shall prepare, and the Construction Manager and Architect shall execute, a Certificate of Substantial Completion. The Construction Manager shall submit the executed Certificate to the Owner and Contractors. The Construction Manager shall coordinate the correction and completion of the Work. Following issuance of a Certificate of Substantial Completion of the Work or a designated portion thereof, the Construction Manager shall perform an inspection to confirm the completion of the Work of the Contractors and make recommendations to the Architect when the Work of all of the Contractors is ready for final inspection. The Construction Manager shall assist the Architect in conducting the final inspection. |
|  | [X] § 3.3.27 The Construction Manager shall forward to the Owner, with a copy to the Architect, the following information received from the Contractors: (1) certificates of insurance ; (2) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (3) affidavits, receipts, releases and waivers of liens or bonds indemnifying the Owner against liens; and (4) any other documentation required of the Contractors under the Contract Documents, including warranties and similar submittals. |
|  | § 3.3.28 The Construction Manager shall coordinate receipt, and delivery to the Owner, of other items provided by the Contractors, such as keys, manuals, and record drawings. The Construction Manager shall forward to the Architect a final Project Application for Payment and Project Certificate for Payment, or a final Application for Payment and final Certificate for Payment, upon the Contractors' compliance with the requirements of the Contract Documents. |
|  | § 3.3.29 Duties, responsibilities and limitations of authority of the Construction Manager as set forth in the Contract Documents shall not be restricted, modified or extended without written consent of the Owner, Construction Manager, Architect, and Contractors. Consent shall not be unreasonably withheld. |
|  | § 3.3.30 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Construction Manager shall, without additional compensation, conduct a meeting with the Owner and Architect to review the facility operations and performance. |
|  | ARTICLE 4 SUPPLEMENTAL AND ADDITIONAL SERVICES § 4.1 Supplemental Services |
|  | § 4.1.1 The services listed below are not included in Basic Services but may be required for the Project. The Construction Manager shall provide the listed Supplemental Services only if specifically designated in the table below as the Construction Manager's responsibility, and the Owner shall compensate the Construction Manager as provided |
| Init. / | AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was produced by AIA software at 16:10:31 ET on 07/05/2022 under Order No.2114238182 which expires on 09/20/2022, is not for resale, is licensed for one-time only, and be used in accordance with the AIA Contract Documents Terms of Service. To violations, e-mail |

## Table 134

| Supplemental Services | Responsibility (Construction Manager, Owner or not provided) |
| --- | --- |
| § 4.1.1.1 Measured drawings | N/A |
| § 4.1.1.2 Tenant-related services | N/A |
| § 4.1.1.3 Commissioning | N/A |
| § 4.1.1.4 Development of a commissioning plan | N/A |
| § 4.1.1.5 Sustainable Project Services pursuant to Section 4.1.3 | N/A |
| § 4.1.1.6 Furniture, furnishings and equipment delivery, and installation coordination | N/A |
| § 4.1.1.7 Furniture, furnishings and equipment procurement assistance | N/A |
| § 4.1.1.8 Assistance with site selection | N/A |
| § 4.1.1.9 Assistance with selection of the Architect | N/A |
| § 4.1.1.10 Furnish land survey | N/A |
| § 4.1.1.11 Furnish geotechnical engineering services | N/A |
| § 4.1.1.12 Provide insurance advice | N/A |
| § 4.1.1.13 Provide supplemental Project risk analysis and mitigation strategies | N/A |
| § 4.1.1.14 Stakeholder relationships management | N/A |
| § 4.1.1.15 Owner moving coordination | N/A |
| § 4.1.1.16 Coordination of Owner's Separate Contractors | N/A |
| § 4.1.1.17 Other Supplemental Services | N/A |
|  |  |

## Table 135

| [ ] | Arbitration pursuant to Section 8.3 of this Agreement |
| --- | --- |
| [X] [ ] | Litigation in a court of competent jurisdiction in the State of Tennessee, County of Hickman |
| [ ] | Other: (Specify) |

## Table 136

|  |  |
| --- | --- |
|  | ARTICLE 9 TERMINATION OR SUSPENSION |
|  | § 9.1 If the Owner fails to make payments to the Construction Manager in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Construction Manager's option, cause for suspension of performance of services under this Agreement. If the Construction Manager elects to suspend services, the Construction Manager shall give seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the Construction Manager shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Owner shall pay the Construction Manager all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Construction Manager's services. The Construction Manager's fees for the remaining services and the time schedules shall be equitably adjusted. |
|  | § 9.2 If the Owner suspends the Project, the Construction Manager shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Construction Manager shall be compensated for expenses incurred in the interruption and resumption of the Construction Manager's services. The Construction Manager's fees for the remaining services and the time schedules shall be equitably adjusted. |
|  | § 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Construction Manager, the Construction Manager may terminate this Agreement by giving not less than seven days' written notice. |
|  | § 9.4 Either party may terminate this Agreement upon not less than seven days' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. |
|  | § 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Construction Manager for the Owner's convenience and without cause. |
|  | § 9.6 If the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Construction Manager terminates this Agreement pursuant to Section 9.3, the Owner shall compensate the Construction Manager for services performed prior to termination, Reimbursable Expenses incurred, and costs attributable to termination, including the costs attributable to the Construction Manager's termination of consultant agreements. |
|  | § 9.7 In addition to any amounts paid under Section 9.6, if the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Construction Manager terminates this Agreement pursuant to Section 9.3, the Owner shall pay to the Construction Manager the following termination fee: (Set forth below the amount of any termination fee, or the method for determining any termination fee.) |
|  | § 9.8 Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of Substantial Completion. |
|  | ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement shall be governed by the law of the place where the Project is located, excluding that jurisdiction's choice of law rules. If the parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern Section 8.3. |
|  | § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A232-2019, General Conditions of the Contract for Construction, except for purposes of this Agreement, the term "Work" shall include the work of all Contractors under the administration of the Construction Manager and the Architect. |
|  | AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American of Architects," "AIA," the AIA and "AIA Contract Documents" are trademarks and not be used without This document |

## Table 137

|  | § Manager, respectively, themselves, agents, successors, assigns, legal representatives to this Agreement. Neither the Owner nor the Construction Manager shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement, including any payments due to the Construction Manager by the Owner prior to the assignment. |
| --- | --- |
|  | § 10.4 If the Owner requests the Construction Manager to execute certificates, the proposed language of such certificates shall be submitted to the Construction Manager for review at least 14 days prior to the requested dates of execution. If the Owner requests the Construction Manager to execute consents reasonably required to facilitate assignment to a lender, the Construction Manager shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Construction Manager for review at least 14 days prior to execution. The Construction Manager shall not be required to execute certificates or consents that would require knowledge, services, or responsibilities beyond the scope of this Agreement. |
|  | § 10.5 Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Owner or Construction Manager. |
|  | § 10.6 Unless otherwise required in this Agreement, the Construction Manager shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. |
|  | § 10.7 The Construction Manager shall have the right to include photographic or artistic representations of the design of the Project among the Construction Manager's promotional and professional materials. The Construction Manager shall provide professional credit for the Architect and the Contractors in the Construction Manager's promotional materials for the Project. The Construction Manager shall be given reasonable access to the completed Project to make such representations. However, the Construction Manager's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Construction Manager in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Construction Manager in the Owner's promotional materials for the Project. This Section 10.7 shall survive the termination of this Agreement unless the Owner terminates this Agreement for cause pursuant to Section 9.4. |
|  | § 10.8 If the Construction Manager or Owner receives information specifically designated as "confidential" or "business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except as set forth in Section 10.8.1. This Section 10.8 shall survive the termination of this Agreement. |
|  | § 10.8.1 The receiving party may disclose "confidential" or "business proprietary" information after 7 days' notice to the other party, when required by law, arbitrator's order, or court order, including a subpoena or other form of compulsory legal process issued by a court or governmental entity, or to the extent such information is reasonably necessary for the receiving party to defend itself in any dispute. The receiving party may also disclose such information to its employees, consultants, or contractors in order to perform services or work solely and exclusively for the Project, provided those employees, consultants and contractors are subject to the restrictions on the disclosure and use of such information as set forth in this Section 10.8. |
|  | § 10.9 The invalidity of any provision of the Agreement shall not invalidate the Agreement or its remaining provisions. If it is determined that any provision of the Agreement violates any law, or is otherwise invalid or unenforceable, then that provision shall be revised to the extent necessary to make that provision legal and enforceable. In such case the Agreement shall be construed, to the fullest extent permitted by law, to give effect to the parties' intentions and purposes in executing the Agreement. |
|  | ARTICLE 11 COMPENSATION § 11.1 For the Construction Manager's Basic Services described under Article 3, the Owner shall compensate the Construction Manager as follows: |
|  | § 11.1.1 For Preconstruction Phase Services in Section 3.2: (Insert amount of, or basis for, compensation, including stipulated sums, multiples or percentages.) |
|  | AIA Document C132™ - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American |

## Table 138

|  |  | and Conditions. |
| --- | --- | --- |
|  |  | § 11.1.2 For Construction Phase Services in Section 3.3: (Insert amount of, or basis for, compensation, including stipulated sums, multiples or percentages.) |
|  |  | Two Hundred Forty Thousand Dollars and No Cents ($240,000.00) (Six Percent (6%) of the Current Construction Budget) to be separated as follows: |
|  |  | Line Item 1 -One Hundred Thirty-Nine Thousand, Five Hundred Dollars and No Cents ($139,500.00) to be paid in equal monthly payments to cover On-Site Services cost |
|  |  | Line Item 2 -One Hundred Thousand, Five Hundred Dollars and No Cents ($100,500.00) to be billed by percentage of completion of work. |
|  |  | § 11.2 |
|  |  | § 11.3 |
|  |  | § 11.4 |
|  |  | § 11.5 |
|  |  | Employee or Category Rate ($0.00) |
|  |  | § 11.6 Compensation for Reimbursable Expenses (Paragraphs deleted) |
|  |  | § 11.6.1. |
|  |  | § 11.6.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Construction Manager and the Construction Manager's consultants plus NA percent ( NA %) of the expenses incurred. |
|  |  | § 11.7 Construction Manager's Insurance. If the types and limits of coverage required in Section 2.8 are in addition to the types and limits the Construction Manager normally maintains, the Owner shall pay the Construction Manager for the additional costs incurred by the Construction Manager for the additional coverages as set forth below. (Insert the additional coverages the Construction Manager is required to obtain in order to satisfy the requirements set forth in Section 2.8, and for which the Owner shall reimburse the Construction Manager.) |
|  |  | § 11.8 Payments to the Construction Manager |
|  |  | § 11.8.1 Initial Payment |
|  |  | § 11.8.1.1 An initial payment of ZERO DOLLARS AND ZERO CENTS ($ 0.00 ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the final invoice. |
|  |  | § 11.8.2 Progress Payments |
|  |  | § 11.8.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Construction Manager's invoice. Amounts unpaid thirty (30 |
|  | Init. | AIA Document C132TM - 2019. Copyright © 1973, 1980, 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. The "American of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was |

## Table 139

|  |  | ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Construction Manager. (Insert rate of monthly or annual interest agreed upon.) |
| --- | --- | --- |
|  |  | % Current Percentage Rate per the Tennessee Prompt Payment Act |
|  |  | § 11.8.2.2 The Owner shall not withhold amounts from the Construction Manager's compensation to impose a penalty or liquidated damages on the Construction Manager, or to offset sums requested by or paid to Contractors for the cost of changes in the Work, unless the Construction Manager agrees or has been found liable for the amounts in a binding dispute resolution proceeding. |
|  |  | § 11.8.2.3 Records of Reimbursable Expenses, expenses pertaining to Supplemental and Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. |
|  |  | ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: (Include other terms and conditions applicable to this Agreement.) |
|  |  | n/a |
|  |  | ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Construction Manager and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the Owner and Construction Manager. |
|  |  | § 13.2 This Agreement is comprised of the following documents identified below: .1 AIA Document C132ᵀM-2019, Standard Form Agreement Between Owner and Construction Manager as Adviser |
|  |  | .2 |
|  |  | .3 Exhibits: (Check the appropriate box for any exhibits incorporated into this Agreement.) |
|  |  | [ ] AIA Document E235TM-2019, Sustainable Projects Exhibit, Construction Manager as Adviser Edition, dated as indicated below: (Insert the date of the E235-2019 incorporated into this agreement.) |
|  |  | [ ] Other Exhibits incorporated into this Agreement: (Clearly identify any other exhibits incorporated into this Agreement, including any exhibits identified in Section 4.1.2.) |
|  |  | .4 Other documents: (List other documents, if any, forming part of the Agreement.) |
|  |  | Owner's Article 12 Special Terms and Conditions |

## Table 140

| OWNER (Signature) | CONSTRUCTION MANAGER (Signature) |
| --- | --- |
| (Printed name and title) | (Printed name and title) |

## Table 141

| § 4.1.1.1 | Measured drawings | N/A |
| --- | --- | --- |
| § 4.1.1.2 | Tenant-related services | N/A |
| § 4.1.1.3 | Commissioning | N/A |
| § 4.1.1.4 | Development of a commissioning plan | N/A |
| § 4.1.1.5 | Sustainable Project Services pursuant to Section 4.1.3 | N/A |
| § 4.1.1.6 | Furniture, furnishings and equipment delivery, and installation coordination | N/A |
| § 4.1.1.7 | Furniture, furnishings and equipment procurement assistance | N/A |
| § 4.1.1.8 | Assistance with site selection | N/A |
| § 4.1.1.9 | Assistance with selection of the Architect | N/A |
| § 4.1.1.10 | Furnish land survey | N/A |
| § 4.1.1.11 | Furnish geotechnical engineering services | N/A |
| § 4.1.1.12 | Provide insurance advice | N/A |
| § 4.1.1.13 | Provide supplemental Project risk analysis and mitigation strategies | N/A |
| § 4.1.1.14 | Stakeholder relationships management | N/A |
| § 4.1.1.15 | Owner moving coordination | N/A |
| § 4.1.1.16 | Coordination of Owner's Separate Contractors | N/A |
| § 4.1.1.17 | Other Supplemental Services | N/A |

## Table 142

| .1 | Transportation and authorized out of town travel and subsistence; |
| --- | --- |
| .2 | Long distance services, dedicated data and communication services, teleconferences, Project web sites, and extranets; |
| .3 | Permitting and other fees required by authorities having jurisdiction over the Project; |
| .4 | Printing, reproductions, plots, and standard form documents; |
| .5 | Postage, handling, and delivery; |
| .6 | Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; |
| .7 | Professional photography, and presentation materials requested by the Owner; |
| .8 | If required by the Owner, and with the Owner's prior written approval, the Construction Manager's consultants' expenses of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits in excess of that normally maintained by the Construction Manager's consultants; |
| .9 | All taxes levied on professional services and on reimbursable expenses; |
| .10 | Site office expenses; and |
| .11 | Other similar Project related expenditures. |

## Table 143

|  | INSURER(S) AFFORDING COVERAGE | NAIC # |
| --- | --- | --- |
| INSURER A : | National Trust Insurance Company | 20141 |
| INSURER B : | FCCI Insurance Company | 10178 |
| INSURER C : | Kentucky Employers Mutual Ins. | 10320 |
| INSURER D : | Arch Specialty Insurance Co. | 21199 |
| INSURER E: |  |  |
| INSURER F : |  |  |

## Table 144

|  | THIS IS TO CERTIFY THAT THE POLICIES INDICATED. NOTWITHSTANDING ANY CERTIFICATE MAY BE ISSUED OR MAY EXCLUSIONS AND CONDITIONS OF SUCH | OF POLICIES. | REQUIREMENT, PERTAIN, | INSURANCE LISTED BELOW HAVE TERM OR CONDITION OF THE INSURANCE AFFORDED BY LIMITS SHOWN MAY HAVE BEEN | BEEN ISSUED ANY CONTRACT THE POLICIES REDUCED BY | TO THE INSURED OR OTHER DESCRIBED PAID CLAIMS. | NAMED ABOVE FOR DOCUMENT WITH RESPECT HEREIN IS SUBJECT | THE POLICY PERIOD TO WHICH THIS TO ALL THE TERMS, |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
| INSR LTR | TYPE OF INSURANCE | ADDL INSD | SUBR WVD | POLICY NUMBER | POLICY EFF (MM/DD/YYYY) | POLICY EXP (MM/DD/YYYY) | LIMITS |  |
| A | [X] COMMERCIAL GENERAL LIABILITY |  |  |  |  |  | EACH OCCURRENCE | $ 1,000,000 |
|  | [X] CLAIMS-MADE OCCUR |  |  | CPP100030538-03 | 10/1/2021 | 10/1/2022 | DAMAGE TO RENTED PREMISES Ea occurrence) | $ 300,000 |
|  |  |  |  |  |  |  | MED EXP (Any one person) | $ 5,000 |
|  |  |  |  |  |  |  | PERSONAL & ADV INJURY | $ 1,000,000 |
|  | GEN'L AGGREGATE LIMIT APPLIES PER: |  |  |  |  |  | GENERAL AGGREGATE | $ 2,000,000 |
|  | [X] [X] PRO- POLICY JECT LOC |  |  |  |  |  | PRODUCTS - COMP/OP AGG | $ 2,000,000 |
|  | OTHER: |  |  |  |  |  |  | $ |
| B | AUTOMOBILE LIABILITY |  |  |  |  |  | COMBINED SINGLE LIMIT (Ea accident) | $ 1,000,000 |
|  | [X] ANY AUTO |  |  | CA100030539-03 | 10/1/2021 | 10/1/2022 | BODILY INJURY (Per person) | $ |
|  | OWNED SCHEDULED AUTOS ONLY AUTOS |  |  |  |  |  | BODILY INJURY (Per accident) | $ |
|  | HIRED NON-OWNED AUTOS ONLY AUTOS ONLY |  |  |  |  |  | PROPERTY DAMAGE (Per accident) | $ |
|  |  |  |  |  |  |  |  | $ |
| A | [X] [X] UMBRELLA LIAB OCCUR |  |  |  |  |  | EACH OCCURRENCE | $ 10,000,000 |
|  | EXCESS LIAB CLAIMS-MADE |  |  | UMB100030540-03 | 10/1/2021 | 10/1/2022 | AGGREGATE | $ 10,000,000 |
|  | [X] DED RETENTION $ 10,000 |  |  |  |  |  |  | $ |
| c | WORKERS COMPENSATION AND EMPLOYERS' LIABILITY |  |  |  |  |  | [X] PER OTH- STATUTE ER |  |
|  | Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE |  |  | 383944 | 1/1/2022 | 1/1/2023 | E.L. EACH ACCIDENT | $ 1,000,000 |
|  | OFFICER/MEMBER EXCLUDED? (Mandatory in NH) | N/A |  |  |  |  | E.L. DISEASE - EA EMPLOYEE | $ 1,000,000 |
|  | If yes, describe under DESCRIPTION OF OPERATIONS below |  |  |  |  |  | E.L. DISEASE - POLICY LIMIT | $ 1,000,000 |
| D A | Professional Lia Equipment Floater |  |  | PDCPP0012905 CPP100030538-03 | 4/3/2021 10/1/2021 | 4/3/2022 10/1/2022 | Professional Leased & Rented | 1,000,000 300,000 |

## Table 145

| Requested by | Heather Nihoff | Date | 5/9/22 |
| --- | --- | --- | --- |
|  | Name/Title |  |  |
| Approved by | Bryang Principal | Date | 6/1/22 |
| Approved by | michelle Fievent Director of Schools* | Date | 6/9/22 |

## Table 146

| Total Collections | $ |
| --- | --- |
| Less Total Expenses | $ |
| Total Fundraiser Profit | $ |
| Less Intended Purchases with |  |
| fundraiser Profit | $ |
| Difference | $ Explain the intended |

## Table 147

| Fund/Account Name East | Hickman Volleyball |
| --- | --- |
| Account Number |  |
| Proposed fundraising activities: | Calendar Fundraiser- Pick a date and Donate |
|  |  |
| Purposed Uses of funds raised: | Funds to be used to pay for tournaments and buy new equiqment for |
| the program. |  |

## Table 148

| Requested by: | Maya Homer/ Head Volleyball Coach | 06/08/2022 |
| --- | --- | --- |
|  | Name/Title | Date |
| Approved by: | Kumberly Williams | 6/8/2002 |
|  | Principal | Date |
| Approved by: | michelle Devert | 6/9/22 |
|  | Director of Schools* | Date |

## Table 149

| Requested by: | Child Head Football Coach | 6/8/22 |
| --- | --- | --- |
|  | Name/Title | Date |
| Approved by: | Kimbuly Williams | 6/8/22 |
|  | Principal | Date |
| Approved by: | Michille Drevent Director of Schools* | 6/9/22 Date |