Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
5.701
03/07/22
Substitute Teachers
Rescinds:
Issued:
5.701
12/07/21
1
Substitute teachers are those teachers used to replace teachers on leave or to fill temporary vacancies. 1,2
2
Substitute teachers may be employed and paid directly by the board of education or by a third party
3
public or private employer through an agreement between such third party employer and the board of
4
education. Substitute teachers employed by third party entities shall be subject to the same
5
unemployment benefit eligibility conditions as substitute teachers employed directly by the board of
education.
2
6
7
APPLICATION/QUALIFICATIONS
8
Criminal history record checks and fingerprinting of applicants for substitute teaching are required.³
9
Applicants with revoked licenses or certificates according to the Department of Education shall not be
10
hired.
4
11
Qualifications for substitute teachers shall be: (1) a high school diploma or GED; (2) attendance at an
12
orientation session.
13
A list of substitute teachers will be prepared by the director of schools who will maintain files which
14
may include transcripts, credentials, recommendations and other pertinent information.
15
COMPENSATION
16
If employed directly by the board of education, the compensation of substitute teachers shall be
17
determined annually by the Board.
18
Retired teachers serving as substitutes who do not have an active teaching license shall be paid the
19
same as a retired substitute teacher with an active teaching license. This only applies to teachers who
20
retired after July 1, 2011 through July 1, 2016. 5
21
CERTIFICATION
22
When substituting for a regular teacher who has been absent for twenty (20) consecutive days, a
23
substitute teacher must possess a teaching certificate with endorsement in the discipline(s) to be
24
taught. 5 When substituting for a teacher without sick leave, the substitute shall be certified and paid
25
according to the state salary schedule. 1
26
Retired teachers may substitute one hundred twenty (120) days per year without loss of retirement
27
benefits and may substitute for additional days if the director of schools certifies in writing to the
28
Division of Retirement that no other qualified personnel are available to substitute teach.
Version Date: June 20, 2022
Substitute Teachers
5.701
1
EMERGENCY NEEDS
2
All teacher aides, secretaries and clerks are approved substitute teachers for use in emergency
3
situations. Emergency use shall be defined as less than a full day due to the regular or substitute
4
teacher being unable to arrive on time or remain for the full day.
5
Said substitutes shall receive the proportionate equivalent salary regular substitute teachers would
6
receive under similar circumstances or their regular salary, if higher; however, they shall not receive
7
pay for both positions at the same time.
8
Licensed personnel can be used as a substitute teacher in another class in emergency situations in
9
which another substitute is unable to arrive on time or remain for the full day. Licensed personnel who
10
volunteer to substitute in a class in addition to their normal instructional duties and complete after-
11
school planning time will be compensated per class period in which they are utilized.
12
TRAINING AND ORIENTATION
13
The director of schools shall be responsible for ensuring that there are appropriate training and
14
development programs for substitute teachers.
15
RESPONSIBILITIES
16
Substitute teachers shall assume the same responsibilities as the regular teacher, including, but not
17
limited to, bus duty and playground supervision.
18
RE-EMPLOYMENT/TERMINATION
19
On an annual basis, the director of schools, with input from the principals, shall determine which
20
substitute teachers performed at an acceptable level. Substitute teachers who performed below an
21
acceptable level shall not be re-employed.
22
All substitutes shall be responsible for providing correct addresses and phone numbers and for
23
notifying the principal and/or third party employer if they wish to terminate their service as substitutes.
Page 2 of 3
Substitute Teachers
5.701
Legal References
Cross References
1.
TRR/MS 0520-01-02-.04(5)
Background Investigations 5.118
2.
TCA 49-5-709
3.
TCA 49-5-413(a)(2)
4.
TCA 49-2-203(a)(15)
5.
TCA 49-3-312(b)
6.
TCA 49-3-312(a); TRR/MS 0520-01-02-.04(5)(b)
7.
TCA 8-36-805
Page 3 of 3

## Table 1

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Substitute Teachers | Descriptor Code: 5.701 | Issued Date: 03/07/22 |
|  |  | Rescinds: 5.701 | Issued: 12/07/21 |

## Table 2

| 1 | EMERGENCY NEEDS |
| --- | --- |
| 2 3 4 | All teacher aides, secretaries and clerks are approved substitute teachers for use in emergency situations. Emergency use shall be defined as less than a full day due to the regular or substitute teacher being unable to arrive on time or remain for the full day. |
| 5 6 7 | Said substitutes shall receive the proportionate equivalent salary regular substitute teachers would receive under similar circumstances or their regular salary, if higher; however, they shall not receive pay for both positions at the same time. |
| 8 9 10 11 | Licensed personnel can be used as a substitute teacher in another class in emergency situations in which another substitute is unable to arrive on time or remain for the full day. Licensed personnel who volunteer to substitute in a class in addition to their normal instructional duties and complete after- school planning time will be compensated per class period in which they are utilized. |
| 12 | TRAINING AND ORIENTATION |
| 13 14 | The director of schools shall be responsible for ensuring that there are appropriate training and development programs for substitute teachers. |
| 15 | RESPONSIBILITIES |
| 16 17 | Substitute teachers shall assume the same responsibilities as the regular teacher, including, but not limited to, bus duty and playground supervision. |
| 18 | RE-EMPLOYMENT/TERMINATION |
| 19 20 21 | On an annual basis, the director of schools, with input from the principals, shall determine which substitute teachers performed at an acceptable level. Substitute teachers who performed below an acceptable level shall not be re-employed. |
| 22 23 | All substitutes shall be responsible for providing correct addresses and phone numbers and for notifying the principal and/or third party employer if they wish to terminate their service as substitutes. |