Monday, May 3, 2021
REGULAR BOARD MEETING MINUTES
The Hickman County Board of Education met in regular session on Monday, May 3, 2021, at
7:00 p.m. in Room 203 of the Central Office building. School board members in attendance at
the meeting were Chair Amy Bryant, Tim Hobbs, Ron Gammons, Steve Gianakos, Jane Herron,
Jim Hudgins, and Vance Willis.
Chair Amy Bryant asked the group to observe a moment of silence.
Chair Amy Bryant led the group in reciting the Pledge of Allegiance.
Ron Gammons made a motion to approve the minutes from the board meeting held on Monday,
April 5, 2021. Steve Gianakos seconded the motion.
Monday, April 5, 2021
REGULAR BOARD MEETING MINUTES
The Hickman County Board of Education met in regular session on Monday, April 5, 2021, at
7:00 p.m. in Room 203 of the Central Office building. School board members in attendance at
the meeting were Chair Amy Bryant, Tim Hobbs, Ron Gammons, Steve Gianakos, Jane Herron,
Jim Hudgins, and Vance Willis.
Chair Amy Bryant asked the group to observe a moment of silence.
Chair Amy Bryant led the group in reciting the Pledge of Allegiance.
Ron Gammons made a motion to approve the minutes from the board meeting held on Monday,
March 1, 2021. Jane Herron seconded the motion.
Steve Gianakos made a motion to amend the agenda by moving Item L. Additional
Appropriation for Employees to between items B. and C. on the agenda. And to add item P.
Soccer Game During the Day on 4/21/21 during the day at 1:00 p.m. Jim Hudgins seconded
the motion. On a voice vote, the motion was approved 7-0.
Jane Herron made a motion to approve the amended agenda. Steve Gianakos seconded the
motion.
The Hickman County Board of Education will meet in regular session on Monday, April 5, 2021, at 7:00 p.m. in Room
203 of the Central Office building. A work session will be held at 6:00 p.m. in Room 203 of the Central Office
building.
I.
Call to Order
II.
Moment of Silence
III.
Pledge of Allegiance
IV.
Approval of March 1, 2021 Regular Board Meeting Minutes
V.
Approval of Agenda
VI.
Special Recognition
A.
Employee of the Month--Ron Gammons
VII.
Communications to the Board
A.
Director's Report--Director of Schools
B.
Financial Report--Business Officer
C.
Director of Schools Evaluation Instrument--Board Chair
D.
The Bulldog Bakery--HCHS ELC Teacher
VIII.
Items Requiring Board Action
A.
Trip Requests
1. HCHS Girls Basketball-Coach and Students
B.
HCHS JROTC Event Request--Sponsor and Students
C.
Additional Appropriation for Employees--Director of Schools
D.
Budget Amendments--Business Officer
E.
2021-2022 Attendance Zones--Director of Schools
F.
CIS Job Share Request for 2021-2022-CIS Principal and K-5 Supervisor
G.
School Security Camera Systems Bid--Technology Coordinator/Business Officer
H.
EHES Playground Equipment Bid--Maintenance Director
I.
EHHS Greenhouse Glass Replacement Bid--Maintenance Director
J.
Hygiene Paper Products Bid for 2021-2022--Maintenance Director
K.
Painting Bid for 2021-2022--Maintenance Director
L.
Fire Alarm Monitoring/Service/Repair Bid for 2021-2022--Maintenance Director
M.
Revised Board Policies 6.400, 6.402 (1st Reading)--Director of Accountability
N.
Revised Board Policies 6.313, 6.316, 1.700, 4.700 (2nd Reading)--Director of Accountability
O.
Board Policy Review - 6.400--6.4081 --Director of Accountability
P.
Soccer Game during the Day--Steve Gianakos
IX.
Announcements
X.
Adjourn
On a voice vote, the motion was approved 7-0.
Ron Gammons recognized Valerie King from East Hickman Elementary School as Employee of
the Month.
Vance Willis made a motion to accept the Director's Report. Steve Gianakos seconded the
motion. On a voice vote, the motion was approved 7-0.
Ron Gammons made a motion to accept the financial report. Jim Hudgins seconded the
motion. On a voice vote, the motion was approved 7-0.
Amy Bryant reported that feedback on the Director of Schools evaluation instrument was due by
April 9, 2021.
Levi Griego presented information about the Bulldog Bakery conducted by the ELC class at
Hickman County High School.
Vance Willis made a motion to approve an overnight trip for the HCHS girls basketball team to
Bethel University on June 14-16, 2021. Jim Hudgins seconded the motion. On a voice vote,
the motion was approved 7-0.
Ron Gammons made a motion to approve the HCHS JROTC overnight event request to attend
Adventure Camp on May 22-May 27, 2021. Jim Hudgins seconded the motion. On a voice
vote, the motion was approved 7-0.
Vance Willis made a motion to approve an additional employee appropriation for up to $2,000
per licensed employee and up to $1,500 per support staff employee as approved in ESSER 2.0
application. Tim Hobbs seconded the motion. Vance Willis declared a conflict of interest but
would vote in the best interest of his constituents.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Amy Bryant made a motion to approve budget amendments 17-20. Steve Gianakos seconded
the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Steve Gianakos made a motion to accept the attendance zones for 2021-2022, as
recommended, to stay the same. Jim Hudgins seconded the motion. On a voice vote, the
motion was approved 7-0.
Amy Bryant made a motion to accept the job share proposal for Centerville Intermediate School
for 2021-2022. Ron Gammons seconded the motion. On a voice vote, the motion was
approved 7-0.
Amy Bryant made a motion to approve the school security camera systems bid award to
Hischall and for the school system to negotiate with Hischall on specific cameras to purchase
not to exceed $45,000.00. Ron Gammons seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Steve Gianakos made a motion to award option 1 of the playground equipment to Playtopia for
$35,569.00. Vance Willis seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Vance Willis made a motion to approve the bid award for the replacement of the greenhouse at
East Hickman High School to Waverly Glass for $94,130.00. Steve Gianakos seconded the
motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Amy Bryant made a motion to approve the bid award for the 2021-2022 school year hygiene
paper product to American Paper and Twine. Ron Gammons seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Amy Bryant made a motion to approve the bid award for the 2021-2021 school years painting to
Heritage Craftsman. Ron Gammons seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Amy Bryant made a motion to approve revised board policies 6.400 and 6.402 on first reading.
On a voice vote, the motion was approved 7-0.
Amy Bryant made a motion to approve revised board policies 6.313, 6.316, 1.700, and suspend
4.700 on second reading. Tim Hobbs seconded the motion. On a voice vote, the motion was
approved 7-0.
Amy Bryant made a motion to approve the review of board policies 6.400-6.408. Jim Hudgins
seconded the motion. On a voice vote, the motion was approved 7-0.
Amy Bryant made a motion to approve a soccer game to be held during the school day on April
21, 2021, at EHHS at 1:00 p.m. between HCHS and EHHS. Tim Hobbs seconded the motion.
On a voice vote, the motion was approved 7-0.
Amy Bryant announced a budget work session on April 21, 2021, at 5:30 p.m. in Room 203 of
the Central Office building.
The meeting was adjourned at 8:30 p.m.
On a voice vote, the motion was approved 7-0.
Ron Gammons made a motion to approve the agenda. Vance Willis seconded the motion.
The Hickman County Board of Education will meet in regular session on Monday, May 3, 2021, at 7:00 p.m. in the
library at Hickman County High School. A work session will be held at 6:00 p.m. in the HCHS Library.
I.
Call to Order
II.
Moment of Silence
III.
Pledge of Allegiance
IV.
Approval of April 5, 2021 Regular Board Meeting Minutes
V.
Approval of Agenda
VI.
Special Recognition
A.
Employee of the Month--Amy Bryant
B.
CES Teacher of the Year--Jim Hudgins
C.
EHES Teacher of the Year--Ron Gammons
D.
CIS Teacher of the Year--Jane Herron
E.
EHIS Teacher of the Year--Steve Gianakos
F.
EHMS Teacher of the Year--Tim Hobbs
G.
HCMS Teacher of the Year--Vance Willis
H.
EHHS Teacher of the Year--Amy Bryant
I.
HCHS Teacher of the Year--Jim Hudgins
J.
District-Level Grades PreK-4 Teacher of the Year--Jane Herron
K.
District-Level Grades 5-8 Teacher of the Year--Steve Gianakos
L.
District-Level Grades 9-12 Teacher of the Year--Tim Hobbs
VII.
Communications to the Board
A.
Director's Report--Director of Schools
B.
Financial Report--Business Officer
C.
TSBA OPEB Trust Quarterly Statement--Board Chair
VIII.
Items Requiring Board Action
A.
Trip Requests
1. Tennessee FFA State Convention--EHHS Ag Instructor & Students
B.
Out of County Tuition Rate for 2021-2022--Director of Schools
C.
Budget Amendments--Business Officer
D.
2021-2022 Work Ethic Distinction Program--Director of Schools
E.
Authorize Director of Schools to Submit Grants, Applications, Reports, Amendments, and
Addenda--Director of Schools
F.
Land Purchase--Director of Schools
G.
Declaration of Surplus Property--Transportation Director
H.
Fire Alarm Monitoring/Fire Alarm Service Repair & Equipment Replacement Bid--Maintenance
Director
I.
Concrete Pouring At Schools Bid--Maintenance Director
J.
Chromebook Units & Chrome OS Management Service License Bid--Technology Coordinator
K.
Desktop Computers & Monitors Bid--Technology Coordinator
L.
Revised Board Policies 6.400, 6.402 (2nd Reading)--Director of Accountability
M.
Board Policy Review 6.409--6.506 --Director of Accountability
IX.
Announcements
Special Called Board Meeting
May 10, 2021--Approve 2020-2021 Budgets
May 17, 2021--Budget reconsideration (if needed)
Board Retreat Date
X.
Adjourn
On a voice vote, the motion was approved 7-0.
Dillon Shelby was recognized as the May Employee of the Month.
The Teachers of the Year from each school were recognized.
CES, Heather Martin, EHES, Ella Lassan, CIS, Allie Sue Hughes, EHIS, Dereck Hale, EHMS,
Bethany Ring, HCMS, Shelby Owens, EHHS, Leanna McCaleb, HCHS, Alice Anne Jacobs
The District Level Teachers of the Year were recognized.
Grades PreK-4, Heather Martin, Grades 5-8, Bethany Ring, and Grades 9-12, Leanna McCaleb
Ron Gammons made a motion to accept the Director's Report. Tim Hobbs seconded the
motion.
Memorandum
To:
Board Members
From:
Michelle Gilbert
Date:
April 26, 2021
RE:
May Director's Report
Leave of Absence
Professional
Shelby Hoover
April 19-May 20, 2021 (FMLA)
Support Staff
Hiring
Professional
Adam Fleming
HCHS Science (2021-2022 School Year)
Support Staff
Resignation
Professional
Lauren Powell
Speech-Language EHES
Support Staff
Roger Puckett
HCMS Girls Basketball Assistant
Retirement
Professional
Janie Choate
RTI EHES
Support Staff
Doris White
HCHS Guidance Office Secretary
Mike Smithson
Athletic Director HCHS
Transfers
Professional
Support Staff
Sarah Eisenhuth
Special Ed Assistant CES to HCMS
Appointment
Professional
Support Staff
Open Positions
1 SecondaryPersonal Finance/ Economics Position
1 Secondary Math Position
2 Special Education Positions
1 Secondary Science Position
1 Alternative Learning Environment Position
2 Assistant Principal
Bus Drivers
EHMS Softball Head Coach
HCMS Volleyball Coach
HCMS Cheer Coach
HCHS Volleyball Coach
HCMS Girls Basketball Assistant Coach
* Denotes a relationship under board policy 1.108. Applicants are qualified for the positions.
On a voice vote, the motion was approved 7-0.
Ron Gammons made a motion to accept the financial report. Steve Gianakos seconded the
motion. On a voice vote, the motion was approved 7-0.
Ron Gammons made a motion to accept the TSBA OPEB quarterly statement. Jane Herron
seconded the motion. On a voice vote, the motion was approved 7-0.
Ron Gammons made a motion to approve the overnight trip request for the EHHS FFA program
to attend state convention in Gatlinburg, TN on June 29-30. Jim Hudgins seconded the motion.
On a voice vote, the motion was approved 7-0.
Steve Gianakos made a motion to approve the out of county tuition rate of $1,000.00 per
student per year for the 2021-2022 school year. Vance Willis seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Ron Gammons made a motion to approve budget amendments 21-22. Jim Hudgins seconded
the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Amy Bryant made a motion to approve the Work Ethic Distinction Program to begin in the
2021-2022 school year. Steve Gianakos seconded the motion. On a voice vote, the motion
was approved 7-0.
Ron Gammons made a motion to authorize the Director of Schools to submit grants,
applications, reports, amendments, and addenda. Vance Willis seconded the motion. On a
voice vote, the motion was approved 7-0.
No action was taken on the land purchase agenda item.
Vance Willis made a motion to accept the request to declare transportation vehicles as surplus.
Jane Herron seconded the motion. On a voice vote, the motion was approved 7-0.
Vance Willis made a motion to approve the awarding of the fire alarm monitoring and repair to
Gallagher and to award the suppression and extinguishers to State Systems. Steve Gianakos
seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Steve Gianakos made a motion to award the concrete bid for the 2021-2022 school year to
Anderson Concrete. Tim Hobbs seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Vance Willis made a motion to award the chromebook unit bid and management licenses to
Riverside Technology for the 2021-2022 school year. Ron Gammons seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Ron Gammons made a motion to award the desktop monitors and computers bid to Systems
Liquidation for the amount of $22,685.00. Tim Hobbs seconded the motion.
Aye
Nay
Pass
Absent
Amy Bryant
Ron Gammons
Steve Gianakos
Jane Herron
Tim Hobbs
Jim Hudgins
Vance Willis
On a roll call vote, the motion was approved 7-0.
Vance Willis made a motion to approve revised board policies 6.400 and 6.402 on second
reading. Jane Herron seconded the motion. On a voice vote, the motion was approved 7-0.
Amy Bryant made a motion to mark board policies 6.409-6.506 as reviewed and updated.
Steve Gianakos seconded the motion. On a voice vote, the motion was approved 7-0.
The meeting was adjourned at 7:36 p.m.

## Table 1

| I. | Call to Order |
| --- | --- |
| II. | Moment of Silence |
| III. | Pledge of Allegiance |
| IV. | Approval of March 1, 2021 Regular Board Meeting Minutes |
| V. | Approval of Agenda |

## Table 2

|  |  |
| --- | --- |
| A. | Trip Requests |
|  | 1. HCHS Girls Basketball-Coach and Students |
| B. | HCHS JROTC Event Request--Sponsor and Students |
| C. | Additional Appropriation for Employees--Director of Schools |
| D. | Budget Amendments--Business Officer |
| E. | 2021-2022 Attendance Zones--Director of Schools |
| F. | CIS Job Share Request for 2021-2022-CIS Principal and K-5 Supervisor |
| G. | School Security Camera Systems Bid--Technology Coordinator/Business Officer |
| H. | EHES Playground Equipment Bid--Maintenance Director |
| I. | EHHS Greenhouse Glass Replacement Bid--Maintenance Director |
| J. | Hygiene Paper Products Bid for 2021-2022--Maintenance Director |
| K. | Painting Bid for 2021-2022--Maintenance Director |
| L. | Fire Alarm Monitoring/Service/Repair Bid for 2021-2022--Maintenance Director |
| M. | Revised Board Policies 6.400, 6.402 (1st Reading)--Director of Accountability |
| N. | Revised Board Policies 6.313, 6.316, 1.700, 4.700 (2nd Reading)--Director of Accountability |
| O. | Board Policy Review - 6.400--6.4081 --Director of Accountability |
| P. | Soccer Game during the Day--Steve Gianakos |

## Table 3

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |
| Jim Hudgins |  |  |  |
| Vance Willis |  |  |  |
| On a roll call vote, the | motion was approved 7-0. |  |  |

## Table 4

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |
| Jim Hudgins |  |  |  |
| Vance Willis |  |  |  |
| On a roll call vote, the | motion was approved 7-0. |  |  |

## Table 5

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |
| Jim Hudgins |  |  |  |
| Vance Willis |  |  |  |
| On a roll call vote, the | motion was approved 7-0. |  |  |

## Table 6

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |
| Jim Hudgins |  |  |  |
| Vance Willis |  |  |  |
| On a roll call vote, the | motion was approved 7-0. |  |  |

## Table 7

| A. | Trip Requests |
| --- | --- |
|  | 1. Tennessee FFA State Convention--EHHS Ag Instructor & Students |
| B. | Out of County Tuition Rate for 2021-2022--Director of Schools |
| C. | Budget Amendments--Business Officer |
| D. | 2021-2022 Work Ethic Distinction Program--Director of Schools |
| E. | Authorize Director of Schools to Submit Grants, Applications, Reports, Amendments, and Addenda--Director of Schools |
| F. | Land Purchase--Director of Schools |
| G. | Declaration of Surplus Property--Transportation Director |
| H. | Fire Alarm Monitoring/Fire Alarm Service Repair & Equipment Replacement Bid--Maintenance |
| Director |  |
| I. | Concrete Pouring At Schools Bid--Maintenance Director |
| J. | Chromebook Units & Chrome OS Management Service License Bid--Technology Coordinator |
| K. | Desktop Computers & Monitors Bid--Technology Coordinator |
| L. | Revised Board Policies 6.400, 6.402 (2nd Reading)--Director of Accountability |
| M. | Board Policy Review 6.409--6.506 --Director of Accountability |

## Table 8

| To: | Board Members |
| --- | --- |
| From: | Michelle Gilbert |
| Date: | April 26, 2021 |
| RE: | May Director's Report |

## Table 9

|  |  |
| --- | --- |
| Professional Shelby Hoover | April 19-May 20, 2021 (FMLA) |
| Support Staff |  |
| Hiring |  |
| Professional Adam Fleming Support Staff | HCHS Science (2021-2022 School Year) |
| Resignation |  |
| Professional Lauren Powell Support Staff | Speech-Language EHES |
| Roger Puckett | HCMS Girls Basketball Assistant |
| Retirement |  |
| Professional Janie Choate Support Staff | RTI EHES |
| Doris White | HCHS Guidance Office Secretary |
| Mike Smithson | Athletic Director HCHS |
| Transfers |  |
| Professional |  |
| Support Staff |  |
| Sarah Eisenhuth | Special Ed Assistant CES to HCMS |
| Appointment |  |
| Professional |  |
|  |  |

## Table 10

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |
| Jim Hudgins |  |  |  |
| Vance Willis |  |  |  |
| On a roll call vote, the | motion was approved 7-0. |  |  |

## Table 11

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |
| Jim Hudgins |  |  |  |
| Vance Willis |  |  |  |
| On a roll call vote, the | motion was approved 7-0. |  |  |

## Table 12

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |
| Jim Hudgins |  |  |  |
| Vance Willis |  |  |  |
| On a roll call vote, the | motion was approved 7-0. |  |  |

## Table 13

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |
| Jim Hudgins |  |  |  |
| Vance Willis |  |  |  |
| On a roll call vote, the | motion was approved 7-0. |  |  |

## Table 14

| Aye | Nay | Pass | Absent |
| --- | --- | --- | --- |
| Amy Bryant |  |  |  |
| Ron Gammons |  |  |  |
| Steve Gianakos |  |  |  |
| Jane Herron |  |  |  |
| Tim Hobbs |  |  |  |
| Jim Hudgins |  |  |  |
| Vance Willis |  |  |  |
| On a roll call vote, the | motion was approved 7-0. |  |  |