The Hickman County Legislative Body shall meet in regular session on Monday, November 24th,2025 at 6:00 PM, at the Hickman County Justice Center. This meeting is open to the public, and a tentative agenda is presented below. Persons desiring to speak during the public comment period should sign-up at the front of the meeting room before the meeting begins. Persons requiring special assistance to attend the meeting should contact the County Mayor's office at 931-729-2492 at least 48 hours prior to the meeting. AGENDA Call to Order by Chairman Roll Call by County Clerk Prayer/Pledge of Allegiance to the Flag of Our Country Approval of Agenda Public Comment Period Adoption of Minutes from Monday, October 27th, 2025 Special Recognitions, Memorials or Commendations: (if any) Elections, Appointments, Confirmations: 1) Elections: (if any) 2) Appointments and Confirmations: a) Notaries: (if any) b) Other Appointments/Confirmations: c) Approval of Bond Quarterly, Annual and Special Reports: Communications from County Mayor: Monthly Committee/Board Reports: 1) PLANNING COMMISSION 2) SOLID WASTE COMMITTEE 3) HEALTH SAFETY & PROPERTIES COMMITTEE 4) FINANCE COMMITTEE 5) BUDGET, FINANCE & HUMAN RESOURCES COMMITTEE 6) HEALTH FOUNDATION 7) AGRICULTURAL EXTENSION COMMITTEE 8) PUBLIC RECORDS COMMITTEE 9) ECONOMIC AND COMMUNITY DEVELOPMENT 10) BOARD OF ZONING APPEALS 11) INDUSTRIAL BOARD 12) OPIOID SETTLEMENT BOARD 13) ANIMAL SHELTER ADVISORY BOARD 14) Library Board Other Committees or Boards (if any) Approval of Committee/Board Reports Update Meeting Calendar Unfinished Business: Discussion/ Action RESOLUTION 25-32 REZONING PROPERTY LOCATED AT 9231 BATES TRAIL, TN (MAP 022, PARCEL 013.01) FROM A-1, AGRICULTURAL-FORESTRY DISTRICT TO R-1, SUBURBAN RESIDNETIAL DISTRICT. (2ND Hearing/Commission action) New Business: RESOLUTION 25-33 REQUESTING THE GENERAL ASSEMBLY OF THE STATE OF TENNESSEE TO DESIGNATE A PORTION OF HIGHWAY 100 EAST IN HICKMAN COUNTY TENNESSEE AS THE CENTERVILLE POLICE CHIEF SHANNON IRWIN MEMORIAL HIGHWAY (1st hearing / Commission will take action at next scheduled meeting RESOLUTION 25-34 REZONING PROPERTY LOCATED ON HWY 100, IN BON AQUA, TN, (MAP 019, PARCEL 038.05), FROM A-1, AGRICULTURAL FORRESTRY DISTRICT, TO R-1, SUBURBAN RESIDENTIAL DISTRICT_( 1st hearing / Commission will take action at next scheduled meeting) RESOLUTION 25-35_TO ADD A ROAD TO THE OFFICIAL, COUNTY ROAD LIST OF HICKMAN COUNTY, TENNESSEE Consideration of the Hickman County Land Use Plan Announcements and Statements: (if any) Adjournment, Respectfully Submitted: Keith Nash Chairman Hickman County Legislative Body Minutes Meeting Date: Monday, November 24th, 2025 Location: Hickman County Justice Center Start Time: 6:00 PM Clerk: Casey Dorton I. Opening & Administrative Items Call to Order: Meeting called to order by Chairman Nash at 6:00 PM. Roll Call by County Clerk: Present (13): Ron Mayberry, Ron Puckett, Ricky Murray, Keith Nash, Devin Pickard, Matthew Barnhill, Claude Calicott, Clay Chessor, Danny Clark, Todd Collins, Wayne Thomason, Steve Gianakos, Dusty Jordan. Absent (1): Jim Herron. Quorum established. Prayer/Pledge of Allegiance: Led by Commissioner Collins (Prayer) and Sheriff Jason Craft (Pledge). Approval of Agenda: Motion: Commissioner Puckett moved to amend the agenda to move Resolution 25-33 (Memorial Highway) to appear immediately after the Approval of the Agenda item. Chairman Nash noted the error regarding the hearing status on the resolution was struck. Second: Commissioner Chessor. Vote: Passed by voice vote. Resolution 25-33 (Memorial Highway): Resolution 25-33 was presented. It requests the General Assembly to designate a portion of Highway 100 East as the Center Police Chief Shannon Irwin Memorial Highway. Motion: Commissioner Puckett moved for adoption. Second: Commissioner Pickard. Vote: Passed (Adopted) by Roll Call Vote (13 Yes, 1 Absent). HICKMAN COUNTY TENNESSEE RESOLUTION NO. 25-33 REQUESTING THE GENERAL ASSEMBLY OF THE STATE OF TENNESSEE TO DESIGNATE A PORTION OF HIGHWAY 100 EAST IN HICKMAN COUNTY TENNESSEE AS THE CENTERVILLE POLICE CHIEF SHANNON IRWIN MEMORIAL HIGHWAY WHEREAS, a certain section of State Highway 100 East lies within Hickman County Tennessee; and, WHEREAS, Chief Shannon Irwin was a respected citizen of Hickman County and is tis the desire of the community and this legislative body to honor his memory and lasting contribution to our county and country; and, WHEREAS, Shamon Irwin served as Centerville Police Chief and served not only Centerville but the county with great honor and integrity; and, WHEREAS, the Hickman County Highway Commission unantmously voted to move forward with renaming a portion of Highway 100 to Centerville Police Chief Shannon Irwin Memorial Highway WHEREAS, the Hickman County Legislative Body is desirous of petitioning the General Assembly of the State of Temessee to designate such a section of highway as noted, and will pass such resolution by a two-thirds majority of it's members; NOW, THEREFORE, BE IT RESOLVED, by the Hickman Comity Legislative Body, meeting this 28th day of September, 2025 that: SECTION 1: We hereby encourage our representatives to the General Assembly of the State of Tennessee, namely Senator Kerry Roberts and Representative Jody Barrett to draft, sponsor and work for passage, legislation to designate the aforementioned section of Highway 100 East at the River Park Bridge from Highway 50 West in Hickman County the Chief Shamon Irwin Memorial Highway. SECTION 2: Said legislation should also direct the Tennessee Department of Transportation to erect suitable or feasible following the passage of the relevant state legislations. SECTION 3: The Hickman County Mayor is hereby directed to furnish certified copies of this resolution to aforementioned representatives to the Temessee General Assembly at their offices in Nashville, Temessee. SECTION 4: This resolution shall become effective upon its passage by a two-thirds majority vote, the welfare of the citizens of Hickman County requiring 11. SPONSORS: DePiD Devin Pickard COMMISSION ACTION: 13 Aye 13 (Nay Pass / Absent APPROVED: TTES COUNTY CLEANS KNoh Keith Nash, Chairperson Casey Dorton, County Clerk apr Jim Bales, County Mayor APPROVED DISAPPROVED: Jim Bales, County Mayor Steve Diallar Dang M Cly Che Kith Nad Public Comment Period: Eight individuals spoke. Topics included: Land Use Plan amendments (acreage, capacity studies) and the Bates Trail Rezoning (road safety, consistency with rules). Adoption of Minutes (Oct 27): Motion: Commissioner Clark. Second: Commissioner Chessor. Vote: Passed by voice vote. II. Elections, Appointments, and Reports Special Recognitions: None brought forth by the Chair. Elections (If any): None brought forth by the Chair. Appointments & Confirmations (Notaries): Motion: Commissioner Pickard. Second: Commissioner Gianakos. Action: Approved four notaries: Crystal R Brown, Benjamin D Knox, Shelby L Peace, Tracy Wright. Vote: Passed by Roll Call Vote (13 Yes, 1 Absent). Appointments & Confirmations (UT Extension): Motion: Commissioner Chessor. Second: Commissioner Mayberry. Action: Approved three candidates: Jonathan Lacass, Hannah McClellan, Tim Mathis. Vote: Passed by Roll Call Vote (13 Yes, 1 Absent). Communications from County Mayor: Mayor provided updates: Hickman County received the Governor's Three Star Award; a ribbon cutting was held for the Imagination Library; discussion held with South Central Railroad regarding the future use of the railway; a Disaster Relief Grant was secured for stream cleanup on the Piney River; the CDBG grant was denied; the VSO position will be converted to a full- time position split between Centerville and the East End of the county. Committee/Board Reports (Financial Summary): Motion: Commissioner Jordan moved to approve the October Financial Summary. Second: Commissioner Thomason. Vote: Passed by Roll Call Vote (13 Yes, 1 Absent). III. Budget Amendments (Acted on during Committee Reports) A. Approved Budget Amendments (Grouped Vote) The following nine Budget Amendments were approved as a group. Motion: Commissioner Gianakos. Second: Commissioner Thomason. Vote: Passed by Roll Call Vote (13 Yes, 1 Absent). Budget Amendment 26-30: School Grants & Carryover Acct # Description Debit Credit 141-71300-429-ISM Instructional Supplies and Materials $3,125.35 1141-71300-429-ISMC Instructional Supplies and Materials-consumables $3,011.31 141-71300-730-ISM CTE Instructional Equipment $16,511.28 141-72230-189-ISM Other Salaries and Wages $4,472.97 141-72230-201-ISM Social Security $110.72 141-72230-204-ISM State Retirement $4,063.02 141-72230-207-ISM Medical Supplies $6,657.78 141-76100-706-ISM Building Construction $593,708.43 141-76100-707-ISM Building Improvements $170,000.00 141-76100-706 Building Construction $759,000.00 Acct # Description Debit Credit 141-39000 Fund Balance $13,643.80 141-72120-189-OFG Other Salaries and Wages-Opioid Funding $50,000.00 141-72120-201-OFG Social Security-Opioid Funding $3,825.00 141-72120-204-OFG State Retirement-Opioid Funding $4,500.00 141-72120-599-OFG Other Charges-Opioid Funding $61,675.00 141-72120-189-BH Other Salaries and Wages-Behavioral Health Opioid $50,000.00 141-72120-201-BH Social Security-Behavioral Health Opioid $3,825.00 141-72120-204-BH State Retirement-Behavioral Health Opioid $4,500.00 141-72120-599-BH Other Charges-Behavioral Health Opioid $41,675.00 141-72120-599-PN Other Charges-Prevention Non Opioid $6,356.20 Total $900,330.43 $900,330.43 Budget Amendment 26-31: Record SpEd Transportation Costs Acct # Description Debit Credit 141-72710-146 Bus Drivers $115,000.00 141-72710-201 Social Security $8,797.50 141-72710-204 State Retirement $13,627.50 141-72710-146-SE Bus Drivers-SE $85,000.00 141-72710-189-SE Other Salaries and Wages-SE $30,000.00 141-72710-201-SE Social Security-SE $8,797.50 141-72710-204-SE State Retirement-SE $13,627.50 Total $137,425.00 $137,425.00 Budget Amendment 26-32: 2026 THSO Grant Acct # Description Debit Credit 101-47235-THSO Homeland Security Grant-TN Hwy Safety $40,000.00 101-54110-187-THSO Overtime-TN Hwy Safety $20,000.00 101-54110-431-THSO Law Enforcement Supplies-TN Hwy Safety $20,000.00 Total $40,000.00 $40,000.00 Budget Amendment 26-33: Reclassification of Inmate Drugs/Medical Supplies Acct # Description Debit Credit 101-54210-340 Medical and Dental Services $65,000.00 101-54210-413 Drugs and Medical Supplies $65,000.00 Total $65,000.00 $65,000.00 Budget Amendment 26-34: Health Grant Contract Acct # Description Debit Credit 101-55190-131 Medical Personnel $3,951.00 101-55190-163 Educational Assistant $3,951.00 Acct # Description Debit Credit Total $3,951.00 $3,951.00 Budget Amendment 26-35: Titling and Registration Reserve Acct # Description Debit Credit 101-34510 Titling and Registration Reserve $12,000.00 101-52500-140 Salary Supplement $12,000.00 Total $12,000.00 $12,000.00 Budget Amendment 26-37: Election Worker Expenses Acct # Description Debit Credit 101-39000 Fund Balance $9,000.00 101-51500-193 Election Workers $9,000.00 Total $9,000.00 $9,000.00 Budget Amendment 26-38: Solid Waste Software Billing Acct # Description Debit Credit 207-55710-791 Other Construction $1,800.00 207-55710-317 Data Processing $1,800.00 Total $1,800.00 $1,800.00 Budget Amendment 26-39: Juvenile Service Program (Safe Baby Court) Acct # Description Debit Credit 101-46110 Juvenile Service Program $100,000.00 101-53500-189 Other Salaries and Wages $25,002.00 101-53500-103 Assistant(s) $6,504.00 101-53500-201 Social Security $2,411.00 101-53500-204 Retirement $3,806.00 101-53500-207 Medical Insurance $10,335.00 101-53500-499 Other Supplies and Materials $35,000.00 101-53500-355 Travel $4,000.00 101-53500-524 Inservice Training $9,442.00 101-53500-599 Other Charges $3,500.00 Total $100,000.00 $100,000.00 B. Separately Voted Budget Amendment (BA 26-36) Budget Amendment 26-36: Open Meeting Software Motion: Commissioner Gianakos moved to approve. Second: Commissioner Jordan. Vote: Passed (8 Yes, 5 No, 1 Absent). No Votes: Puckett, Murray, Nash, Pickard, Chessor. Acct # Description Debit Credit 101-34710 Budget Appropriation Grant II $15,000.00 101-51100-719 Office Equipment $15,000.00 Total $15,000.00 $15,000.00 IV. Unfinished & New Business: Actions and Votes Resolution 25-32 (Bates Trail Rezoning): County Attorney clarified the Commission has broad discretion to deny the application based on rational grounds like community opposition. Vote: Failed by Roll Call Vote (6 Yes, 6 No, 1 Passed/Abstained). Resolution 25-34 (Hwy 100 Rezoning): Action: Introduced for the First Hearing. Action deferred to the next scheduled meeting. Resolution 25-35 (Add Road to List): Motion: Commissioner Calicott. Second: Commissioner Chessor. Action: Road being added is Pruett Cemetery Road (.02 miles/100ft). Vote: Passed by Roll Call Vote (13 Yes, 1 Absent). HICKMAN COUNTY, TENNESSEE RESOLUTION NO. 25-35 TO ADD A ROAD TO THE OFFICIAL COUNTY ROAD LIST OF HICKMAN COUNTY, TENNESSEE WHEREAS, B county legislative body has the duty to designate county roads in the county and make annual updates of such designations; and WHEREAS, the Hickman County Highway Commission has, at their regularly scheduled meeting on November 3, 2025 voted to accept the addition of Prucit Cemetery Road to the County Road List; and WHEREAS, the Hickman County Legislative is desirous of adding such road; NOW, THEREFORE, BE IT RESOLVED, by the Hickman County Legislative Body, meeting in regular session this 24th day of November, 2025, that: SECTION 1: The following road is hereby adopted and shall be formally named: Pruett Cemetery Road- 0.02 Miles (100F) SECTION 2: This resolution shall take effect from and after its passage, the public welfare requiring it. SPONSORS: Clach Claude Callicatt Jim-Herron chesson COMMISSION ACTION: 13 Aye d Nay 0 Pass / Absent COUNTY CLERK ADOPTED: ATTEST: KNoh N Casey Dorton, County Clerk COUNTY Keith Nash, Chairperson APPROVED: DISAPPROVED: Jim Bates, County Mayor Jim Bnies, County Mayor Land Use Plan Amendments: Motion to Table: Commissioner Collins moved to table the motion to amend until the next meeting. Second: Commissioner Barnhill. Vote: Motion to Table Passed by Roll Call Vote (8 Yes, 5 No, 1 Passed/Abstained). V. Adjournment Motion: Commissioner Barnhill. Second: Commissioner Thomason. Meeting was adjourned. Communication with County Mayor 1. Attended the Governor's Conference on Nov. 5. 2. On Nov. 12, there was a ribbon cutting ceremony for the Imagination Library at Jerry Dixon Walking Trail 3. The South Central Railroad will meet on the 20th to discuss a future plan for part of, or a majority of the railway through Hickman and Lewis Counties. 4. Met with Emergency Management over the Disaster Relief Grant. We are trying to get Hickman County's flood plain management squared away and have a program that will be beneficial to the county and its residents, as well as mitigate future flooding disasters. 5. Opioid Board has met several times this month. The main focus is on how the first rounds of funding are being spent. 6. Please keep our first responders in your prayers while they continue to do their jobs. NOVEMBER 2025 COMMITTEE REPORTS PLANNING COMMISSION SOLID WASTE COMMITTEE HEALTH SAFETY & PROPERTIES COMMITTEE FINANCE COMMITTEE BUDGET, FINANCE & HUMAN RESOURCES COMMITTEE HEALTH FOUNDATION AGRICULTURAL EXTENSION COMMITTEE PUBLIC RECORDS COMMITTEE ECONOMIC AND COMMUNITY DEVELOPMENT BOARD OF ZONING APPEALS INDUSTRIAL BOARD LIBRARY BOARD OPIOID SETTLEMENT BOARD ANIMAL SHELTER ADVISORY COMMITTEE OTHER Been Board HICKMAN COUNTY PLANNING COMMISSION NOVEMBER 4ᵀᴴ, 2025 MINUTES 6:30 PM The Hickman County Planning Commission met on the above date and time at the Hickman County Justice Center. 1. Call to order by Chairperson 2. Roll Call: Ten members were present: Claude Callicott, Keith Nash, Danny Clark, William Mayberry, Jeff Church, Tommy Capps, Tony Taylor, Andy Maddox, Eddie Boone, Jason Carter, Vacant Seat: one. Also present: Austin Brown (Building Commissioner), Amanda Harrington (Planning Advisor), Brooke Smith (Chief Deputy Building Commissioner), and Monica Owsley (Administrative Assistant). 3. Call for approval of minutes for the October 7th, 2025, meeting: Eddie Boone made the motion to approve minutes. Andy Maddox seconded the motion. Motion carried. 4. Call for approval of agenda for the November 4th, 2025, meeting: Danny Clark made the motion to approve agenda. Eddie Boone seconded the motion. Motion carried. 5. Public Comments: None 6. Old Business: None 7. New Business: A. A request, by Kenneth Jones, to rezone property on Hwy 100, Bon Aqua, TN, from A-1 (Agricultural Forestry District) to R-1 (Suburban Residential District). (Map 019, Parcel 038.05) Mr. Jones stated he's requesting the rezoning due to TDEC saying, "something changed" regarding the septic permit. He said septic system duplicate is encroaching on another lot. After discussion Keith Nash made the motion to approve. Danny Clark seconded the motion. (10- Yes, 0 - No, 1- Vacant Seat) 1 8. Chairperson, Director, and Planner Report: Building Commissioner Brown announced two training dates. The first on December 4th, 2025, at the Centerville City Hall (Old Court Room) at 5 pm. The second on December 9th, 2025, at the EOC; dinner will be served at 6 pm and training will begin at 6:30 pm. 9. Announcements: None 10. Adjournment: Andy Maddox made the motion to adjourn. Eddie Boone seconded the motion. Meeting adjourned. 2 Hickman County Solid Waste Meeting November 3, 2025 @ 5:00 PM Hickman County Justice Center The meeting was called to order @ 5:00 PM by Chairperson, Dusty Jordan. Roll Call was done by Secretary, Beth Davis with following committee members present: Jim Herron, Danny Clark, Matthew Barnhill, Steve Gianakos, Dusty Jordan, Ricky Murray, and Devin Pickard. Absent: Becki Bates Additional persons present was Solid Waste Director Jordan Sachs. Chairperson asked for motion to approve agenda. Barnhill made motion to approve the agenda, and it was seconded by Gianakos. All present in favor of approval with none opposed. Motion carried. The floor was opened by Chairperson Jordan for public comment. Sachs presents two cases for the committee to review. The first case was from William Allegos and he is claiming that he didn't receive the initial bill and was surprised when he received the second notice. Sachs reports that he has paid $90.00 and late fee as of date and that he has never been late previously. Sachs reports that they have received 3 notifications from people that they did not receive their initial bill. Mr. Allegos is asking for the penalties to be reimbursed. There was some discussion. After discussion motion was made by Herron to reimburse the $56.00 in late fees that have been paid. Motion was seconded by Clark. Roll call vote was done with 7-yes votes, 0-no votes, 1 were absent. Motion carried. Sachs presents the second claim from, Grahm Estes who has reported that he received his bill and got on-line the first couple weeks and attempted payment that he thought had gone through but then received a second notice. Once second notice was received he realized that the money had not come out of his account. Mr. Estes states that he is not paying until late fees are removed. Jordan request that he bring his formal claim to the board and present it to the board. Clark agreed with Jordan. Sachs was asked to contact him and have him come to next meeting. Clark also asked Sachs to pull his history and bring it to next meeting. Meeting minutes were presented from October 6, 2025 meeting for approval. Motion to approve meeting minutes was made by Gianakos and seconded by Pickard. All present in favor of approval with none opposed. Motion carried. Director's Report Meeting was turned over to Sachs who reports revenue for solid waste is currently $219,223.65. He reports that they are ahead for the year, but he is concerned that the Class III/IV landfill is directly related to line item 43110 and that only had seven years at our last inspection. That was seven years if we stayed at a steady, but we have had a significant increase. We are currently going up 10 feet above the top of the hills and making a ridge, so we aren't going to the top. Survey says we have about 78,000 cubic yards left. Sachs discusses options for saving space in that area but is already looking at options for additional space. Williamson County and Dickson County have very strict rules on what can be dumped. Barnhill discusses increasing tipping fees. There was additional discussion concerning space, but no motions were made to make any changes currently. A new permit was discussed, and the FAA property was discussed mentioned. They also discussed the valley being used, but ground water is an issue there, and it's too close to the recycle center. Sachs is looking at options currently. Expenditures to date total $1,105,680.95. Barnhill made motion to approve financial reports as submitted. Motion was seconded by Clark. Roll call vote was done with 7-yes votes, 0-no votes, 1 were absent. Motion carried. Tonnage Report No cardboard has been sold this month due to them being a man down for 2 weeks. Clark asked about cardboard coming from East Convenience Center. Sachs reports that it's compacted but not baled. He provided pictures of the cardboard on floor at center. He reports selling first load glass since he has been director. He predicts selling one load a month from now on because it will be picked up and we are no longer trucking it to Ashland City. Perry County has paid to date $35,031.79. Clark asked about a set margin being in place for their fees. Upcoming holidays are Veterans Day, Tuesday, November 11, Thanksgiving Day, Thursday, November 27 and the day after Thanksgiving, Friday, November 28. In December we will be closed on Christmas Eve and Christmas Day, and then we will be closed on New Year's Day. The department will be getting new billing software in the next year, and he is sending a budget amendment through the finance office to cover that purchase. This year the solid waste department billed out $1,040,940.00 and 70.96% were resolved on time. There were $1,092.00 in exemptions in October. In FY '25 billing collected in October was $102,825.00. There were 817 bills paid in October. The percentage of bills paid at end of October was 79.90%. He again mentioned the three complaints that had been discussed earlier in the meeting. The landfill loader is down, and we are waiting on quote to repair bores. The transfer station track hoe is down, and parts are held up in customs. The East compactors are down due. One will be covered under warranty, and the other is minor. Both should be on-line this week. We are currently relying on the old compactor. Next meeting will be December 1, 2025. Old Business Discussion about late penalty for unresolved exempt properties. The resolution is attached for review. There was discussion regarding purpose of this resolution and cost of it. They want to keep penalties in place for those who don't resolve exemption prior to deadline. Sachs discusses all the money that is involved in process that we don't recoup when people don't meet the exemption deadline. There was much discussion about how this process is currently handled. Sachs and the billing office are currently looking at almost 800 accounts that owe between $180 and $6,000 to the county. They will be making calls and making attempts to resolve these. There was discussion about a sticker system to show proof of payment to allow people to use convenience centers. There was lots of discussion about how that would be policed and especially for those who rent. New Business No new business to discuss. A motion to adjourn the meeting was made by Clark and seconded by Gianakos. All present in favor of approval with none opposed. Meeting adjourned 5:54PM. Respectfully submitted BethDavis Secretary Health, Safety, and Properties Committee Meeting November 3, 2025 Justice Center - Centerville, TN Meeting called to order by chairperson, Danny Clark @ a 6:04PM. There was no agenda sent out, but the agenda we will follow is the generic meeting agenda that we follow each meeting. There are no meeting minutes sent out for tonight for the September 2025 meeting and there was no meeting for October 2025. Roll Call was done by Beth Davis with the following commissioners present: Claude Callicott, Jim Herron, Danny Clark, Michael Wayne Thomasson, Matthew Barnhill, Keith Nash, Steve Gianakos, Dusty Jordan, Ron Mayberry, Devin Pickard, Clay Chessor, and Ricky Murray Absent: Todd Collins and Ron Puckett 12 - Present and 2 - Absent Mayor Jim Bates was also in attendance. The chairperson opened the floor for the public comment section. There was no one for public comment. Clark called upon department heads to present monthly reports: EMS Director - Allen Livengood August 2025 we had a total of 303 calls with charges totaling $98,974.29 and collections totaling $20,242.10. September 2025 we had a total of 245 calls with charges totaling $190,591.30 and collections totaling $ 107,084.87. These totals are to date as of 10/29/2025. For the month of October are currently at $103,911.69. Livengood reports that we won't be reporting numbers as they have in the past due to different format from new billing company. Numbers are also not accurate due to Medicare not paying currently. Barnhill made a motion to accept the financials as reported. Motion was seconded by Mayberry. Roll Call vote was done by Davis with all 12 members voting yes and none voting against motion. There were 2 absent. Motion Carried. We are still reporting from both companies. Once we have termed with MARS/AMB we will be bringing the bad debt to you for a write-off of those aged accounts. Those have been pooling since 2011 and we can no longer take action on these. For the AES response we had roughly $11,000 in added expenses, but we are currently able to absorb that cost. I know we will be seeking re-imbursement. Desperate situation with cardiac monitors due to age of current devices and cost of warranty we are looking to purchase new devices soon. We are still awaiting the CBDG grant that would offset the cost of some of this purchase. Danny asked if we had spoken with Carla, and Allen responded that they had both been working with Lori Fisher, but there was no decision made, Thomason asked how long we would receive money from both companies. That should be through end of year. He also asked about the warranty of our monitors and cost of repairs. Mayberry asked about when numbers should settle back into normal routine. Livengood reports that within next 3 months. Properties - Matt Howell It's all in the submitted report. EMA Director - Pete Tibbs Report has been submitted. He did want to add that his overtime and part-time budget did take a hit during the recent AES incident. Currently they have 64-hour fire training being conducted. ICS 300 starts this month. Today a drill was conducted with Life Care Center and Emergency Response agencies. That drill went very well. Banana Pudding and Gravel Grinders was this past month. Sheriff - Jason Craft No report has been submitted. 1292 calls for the month. 143 inmates currently. He commended the EMA Department for the job done at AES incident. Jody Barrett has discussed reimbursement with sheriff. The Sheriff does not have total amount for their added expenditure during that incident. He reports that new Circuit Court Judge Lane has been conducting court from 9am-9pm this past week and has brought in additional judges and opened additional court rooms to attempt and catch up the back log that is currently present. TCI inspections still show we have overcrowding and as long as we continue to show them what attempts are being made to resolve the problem we are in the clear. Clark reports he has been approached by Clerk and Master, and they have requested that Court Room C be made to look like a courtroom for the judge. Health, Safety & Properties Committee Date: 11/3/25 Financials Month August September October Total Runs 303 245 Collections 20.242.10 107,084.87 103,911.69 EOD 10-29 Charges 98,974.29 190,591.30 We are not receiving Medicare payments due to the shutdown. Vote: Director's Notes: 1.Billing Company Changes: We are on board with our new billing company, EMS MC, and closing out with AMB. We are in our 90-day wind-down with AMB and ramp-up with EMS MC period. * Collections are monies received from AMB/EMS MC * Charges are the ones made by EMS MC * The 90-day period is complete but the numbers will be coming from both places this month. Both companies' totals are in the packet. * We had a 30-day delay with new billing company with a few payers due to being unable to access certain payors. 2. Bad debits write off request (see AMB page): after the 90-day wind-down will ask the commission to write off this bad debt. These accounts are aged, and time-barred accounts. 3. AES Response: 4. Cardiac Monitors/CPR Devices: We are still waiting to hear from the CBDG (could be ?) We need new ones in place before 2026 1 OLD BUSINESS None to discuss NEW BUSINESS None to discuss The motion to adjourn was made by Mayberry and seconded by Gianakos. All present in favor with none opposed. Meeting adjourned @ 1823. Respectfully submitted Beth Davis Hickman County Maintenance Department Monthly Report October 1 - October 31, 2025 Director: Matt Howell (931)994-9383 Requests for Maintenance - 35 Maintenance Request Forms/Email 21 Text Message 4 Phone Call 4 In Person 6 Most Common Types of Requests Mechanical/Misc. 22 Electrical/HVAC 7 Plumbing 6 Most Common Departments Jall 17 Libraries 5 Admin 7 Employee PTO and Comp Time Employee Director Maint. Personnel Custodian Part Time Custodian Beginning P.T.O. Balance 140 137:23 179 0 Accrued P.T.O. 0 0 0 0 Used P.T.O. 4.5 24:30 3 0 Ending P.T.O. Balance 135.5 112:53 176 0 Beginning Comp. Balance 15:41 0 0 Accrued Comp. 0 0 0 Used Comp. 15:30 0 0 Ending Comp. Balance 0:11 0 0 Truck/Equipment Mileage/hours Notes 2015 Ford F-150 189,428 miles 2011 Chevy 2500 219,131 miles Kubota L2501 tractor 89.2 hours Notes: Maintenance Director 10/31/2025 Matt Howell CKMAN EMERGY II ENCY MANAGE COUNTY HICKMAN COUNTY EMA MONTHLY REPORT 550 Highway 100, Centerville, TN 37033 931-729-6132 (Office) September 2025 Director: Walter Pete Tibbs Operations Manager: Sarah Stewart Monthly Response Summary Total Number of Calls for the Month: Medical Calls: 2 Motor Vehicle Accidents: 0 Commercial Vehicle Accidents: 0 Structure Fires: 2 Brush Fires: 0 Tree/Utilities: 3 Canceled Calls: 0 Missing Persons: 0 Hazmat Calls: 1 Vehicle Fires: 0 Confined Space Rescues: 0 Swift-Water Rescues: 0 K9 Searches: 0 Other: 2 Number of calls in 2025 to date: 66 Total number of calls for 2024: 68 All totals are reflective of Information received at the time of report. All totals are reflective of information received at the time of report. Employee's Accrued and Used Time. Employee: Director Operations Manager Personal Time Beginning Balance: 360 74.25 Personal Time Accrued: 0 0 Personal Time Used: 0 0 End Personal Time Balance: 360 74.25 Comp Time Beginning Balance: 57.5 263.5 Comp Time Accrued: 0 Comp Time Used: 0 End Comp Time Balance: 57.5 263.5 Overtime: 0 0 Part-Time Employee: Hours worked Jason Pierce 8 Erica Woodside 0 Volunteer Personnel: Hours worked 12 current volunteers 0 Other Business EOC Activations September None EOC Usage (Non-EMA) American Legion Lions Club Meeting Behavioral Health Meeting Foster Review CASA EMS Training Banana Festival Meeting Events and Equipment Requests Stop the Bleed equipment Bathroom Trailers x2 Suicide Prevention Proclamation signing Training Grain Bin Rescue training completed (operations safety, victim extrication fundamentals, scene control) Meetings Healthcare Coalition Meeting E911 Meeting Weather Group Behavioral Health Lifecare Center Banana Pudding Festival Hickman County EMA - Director's Report September 2025 September focused on hands-on training, Interagency coordination, and logistical support for multiple community events. Key efforts included Grain Bin Rescue training, regional health and 911 coordination, sanitation support for Live Love Run and the Fall Festival, hosting the Suicide Prevention Proclamation Signing, and staging EMA assets for the upcoming National Banana Pudding Festival. Health, Safety & Properties Committee Date: 11/3/25 Financials Month August September October Total Runs 303 245 Collections 20.242.10 107,084.87 103,911.69 EOD 10-29 Charges 98,974.29 190,591.30 We are not receiving Medicare payments due to the shutdown. Vote: Director's Notes: 1.Billing Company Changes: We are on board with our new billing company, EMS MC, and closing out with AMB. We are in our 90-day wind-down with AMB and ramp-up with EMS MC period. * Collections are monies received from AMB/EMS MC * Charges are the ones made by EMS MC * The 90-day period is complete but the numbers will be coming from both places this month. Both companies' totals are in the packet. * We had a 30-day delay with new billing company with a few payers due to being unable to access certain payors. 2. Bad debits write off request (see AMB page): after the 90-day wind-down will ask the commission to write off this bad debt. These accounts are aged, and time-barred accounts. 3. AES Response: 4. Cardiac Monitors/CPR Devices: We are still waiting to hear from the CBDG (could be ?) We need new ones in place before 2026 1 Hickman Co. Ambulance Service - HIC Financial Summary - 07/01/25 to 09/30/25 AMB ATTCUCTED Medicol Birg Jul-25 Aug-25 Sep-25 Totals Beginning AR $722,790.60 $627,715.57 $566,387.00 $722,790.60 Charges $40,830.50 ($307.71) $0.00 $40,522.79 Contractual Adjustments (S47,229,50) ($3,656,79) ($10,615.28) ($61,511.57) Gress Net Charges ($5,399.00). ($3,974,50) ($10,615.28): ($20,988.78) Courtesy Discounts ($1,251.50) ($421.40) $0.00 ($1,672.90) Bad Debt Write Off ($30,26-1,85) ($45,645.46) ($38,224.09) ($114,154,40) Bankruptcy $0.00 $0.00 $0.00 $0.00 Misc Adjustments ($2,505.08) ($1,705.94) ($5,451.64) ($9,762.65) Adjusted Charges ($40,540.43) ($51,747.30) ($54,291.01) ($146,578.74) Insurance Refunds $731.75 $0.00 $1,525.49 52,257.24 Patient Refunds $0.00 $0.00 $228.94 5228.94 Returned Checks $0.00 $0.00 $0.00 $0.00 Total Refunds 5731.75 $0.00 $1,754.43 $2,486.18 Insurance Payments ($51,327.90) (54,649.86) (S8.014.78) ($63,992.54) Patient Payments ($3,938.45) ($4,951,41) (53,462.48) ($1235234) Bad Debt Recovery (5240.78) ($1,621.83) ($1,358.16) ($3,220.77) Total Payments ($55.507.13) (511,223.10) ($12,835.42): ($79,565.65) Net Payments (555,266.35) ($9,601.27) ($11,477.25) (576,344.88) Ending A/R $627,715.57 $566,367.00 $502,353.16 $502,353.16 COLLECTIONS ACTIVITY Beginning Collections $6,350,598.48 $6,380,642.53 $6,424,665.16 - Accounts Sent to Collections $31,579.53 $46,308.35 $39,480.15 $117,378.03 Adjustments ($1,294,68) (5662.89) ($1,266.06) (53,223.63) Bod Debt Recovery ($240.78) (51,521.83) ($1,358.16) ($3,220.77) Ending Collections $5,380,642.53 $6,424,666.16 $6,461,532.09 ########### OPERATING RATIOS Total # of Claims Filed 84 30. 15 129 Total Lines Filed on Claims 168 60 30 258 Runs 42 0 0 42 Denials (By Line) 52 22 10 84 Gross Days in AR 154.29 207.57 1,115.71 Avg Mileage / Transport 12.95 0 0 12.95 Avg Charge / Transport $972.15 $0.00 $0.00 $964.83 Avg Revenue / Transport $1,321.60 $0.00 $0.00 $1,894.42 A0425 Ground Mileage (ALS) 513.5 0 o 513.5 AC42S Ground Mileage (BLS) 30.2 0 0 30.2 A0427 Advanced Life Support 31 0 0 31 AC428 Basic Life Support 0 0 0 0 A0429 Basic Life Support Emergent 9 0 0 9 A0433 ALS LVL2 2 0 0 2 Ambulance Medical Billing - Printed on 10/1/2025 3:28:23 PM - Page 1 HICKMAN COUNTY AMBULANCE SERVICE TN SEPTEMBER 2025 MONTH END SUMMARY PREPARED FOR HICKMAN COUNTY AMBULANCE SERVICE TN By: EMS MC EMS MANAGEMENT & CONSULTANTS RESULTS I SERVICE I COMMUNITY EMSIMC © EMS Management & Consultants Inc. Page 1 of 7 HICKMAN COUNTY AMBULANCE SERVICE TN SEPTEMBER 2025 12 MONTH DATE OF SERVICE ANALYSIS Primary Payor Mix Net Collection Percentages Cash Per Trip 6-12 Month Mature Average 6-12 Month Mature Average 6-12 Month Mature Average Primary Payor % of Trips Primary Payor Coll % Primary Payor CPT Medicare 0% Medicare 0% Medicare $ - Medicare Advantage 0% Medicare Advantage 0% Medicare Advantage $ - Insurance 0% Insurance 0% Insurance $ - Medicaid 0% Medicaid 0% Medicaid S - Medicaid MCO 0% Medicaid MCO 0% Medicaid MCO $ - Patient 0% Patient 0% Patient $ - Facility 0% Facility 0% Facility $ - Other Govt. Payers 0% Other Govt. Payers 0% Other Govt. Payers S - TPL 0% TPL 0% TPL $ - Overall 6-12m 0% Overall 6-12m $ - DOS Trip Count Gross Charges Contr Allow Net Charges Rev Adj Payments Write Offs Refunds Balance Due Gross Chg/Trip Net Chg/Trip Cash/Trip Not Coll % 2024-10 - - - - - - - - - - - 0.0% - 2024-11 - - - - - - - - - - - - 0.0% 2024-12 - - - - - - - - - - - - 0.0% 2025-01 - - - - - - - - - - - - 0.0% 2025-02 - - - - - - - - - - - 0.0% - 2025-03 - - - - - - - - - - - - 0.0% 2025-04 - - - - - - - 0.0% - - - - - 2025-05 - - - - - - - - - - - 0.0% - 2025-06 - - - - - - - - - - - - 0.0% 2025-07 203 204,862.75 41,428.60 163,434.15 - 61,868.72 - - 101,585.43 1,009.18 805.09 304.77 37.9% 2025-03 213 208,869.20 23,015.83 185,853.37 - 30,110.86 - - 155,742.51 980.61 872.55 141.37 16.2% 2025-09 124 124,982.00 1,965.13 123,016.87 - 2,269.87 - - 120,747.00 1,007.92 992.07 18.31 1.8% Totals 540 538,713.95 66,409.56 472,304.39 - 94,249.45 - - 378,054.94 997.62 874.64 174.54 20.0% Trip Count Trend - Excluding Current Month Average Loaded Miles 250 18 16 200 14 12 150 10 8 100 6 4 50 2 0 0 2024-10 2024-11 2024-12 2025-01 2025-02 2025-03 2025-04 2025-05 2025-06 2025-07 2025-08 2024-10 2024-11 2024-12 2025-01 2025-02 2025-03 2025-04 2025-05 2025-06 2025-07 2025-08 2025-09 EMSIMC © EMS Management & Consultants Inc. Page 2 of 7 HICKMAN COUNTY AMBULANCE SERVICE TN SEPTEMBER 2025 12 MONTH DATE OF SERVICE ANALYSIS BY PRIMARY PAYOR CATEGORY MEDICARE DOS Trip Count Gross Charges Contr Allow Net Charges Rev Adj Payments Write Offs Refunds Balance Due Gross Chg/Trip Not Chg/Trip Cash/Trip Net Coll % 2024-10 - - - - - - + - - - - - 0.0% 2024-11 - - - - - - - - - - - - 0.0% 2024-12 - - - - - - - - - - - - 0.0% 2025-01 - - - - - - - - - - - - 0.0% 2025-02 - - - - - - - - - - - - 0.0% - 2025-03 - - - - - - - - - - - - 0.0% 2025-04 - - - - - - - - - - - - 0.0% 2025-05 - - - - - - - - - - - - 0.0% 2025-06 - - - - - - - - - - - - 0.0% 7,962.53 21,264.97 - 2025-07 29 29,247.50 - 13,358.04 - - 7,926.93 1,008.53 733.96 460.62 62.8% 2025-08 27 27,120.50 4,225.09 22,895.41 - 6,784.82 - - 16,110.59 1,004.46 847.98 251.29 29.6% 2025-09 18 16,676.50 - 16,076.50 - - - - 16,676.50 926.47 926.47 - 0.0% Totals 74 73,044.50 12,187.62 60,856.88 - 20,142.86 - - 40,714.02 987.09 822.39 272.20 33.1% MEDICARE ADVANTAGE DOS Trip Count Gross Charges Contr Allow Net Charges Rev Adj Payments Write Offs Refunds Balance Due Gross Chg/Trip Net Chg/Trip Cash/Trip Net Coll % 2024-10 - - - - - - - - - 0.0% - - - 2024-11 - - - - - - - - - - - 0.0% - 2024-12 - - - - - - - - - - - - 0.0% 2025-01 - - - - - - - - - - - - 0.0% 2025-02 - - - - - - - - - - - - 0.0% 2025-03 - - - - - - - - - - - 0.0% - 2025-04 - - - - - - - - - - - - 0.0% 2025-05 - - - - - - - - - - - - 0.0% 2025-06 - - - - - - - - - - - - 0.0% 2025-07 68 69,218.00 18,286.82 50,931.18 - 21,878.89 - - 29,052.29 1,017.91 748.99 321.75 43.0% 2025-08 77 75.037.70 8,730.25 65,307.45 - 9,363.91 - - 56,843.54 974.52 861.14 121.61 14.1% 2025-09 46 46,425.00 1,378.37 45,047.63 - 1,795.63 - - 43,252.00 1,009.28 979.30 39.04 4.0% Totals 191 190,681.70 28,395.44 162,286.26 - 33,038.43 - - 129,247.83 998.33 849.67 172.98 20.4% INSURANCE DOS Trip Count Gross Charges Contr Allow Net Charges Rev Adj Payments Write Offs Refunds Balance Due Gross Chg/Trip Net Chg/Trip Cash/Trip Net Coll % 2024-10 - - - - # - - - - - - - 0.0% 2024-11 - - - - - - - - - - - - 0.0% 2024-12 - - - - - - - - - - - - 0.0% 2025-01 - - - - - - - - - - - - 0.0% 2025-02 - - - - - - - - - - - - 0.0% 2025-03 - - - - - - - - - - - - 0.0% 2025-04 - - - - - - - - - - - - 0.0% 2025-05 - - - - - - - - - - - - 0.0% 2025-06 - - - - - - - - - - . - 0.0% 2025-07 36 35,348.50 4,216.24 31,132.26 - 17,890.30 - - 13,241.96 881.90 864.79 496.95 57.5% 2025-08 40 38,404.50 1,659.87 35,744.63 - 5,430.75 - - 31,313.68 960.11 918.62 135.77 14.8% 2025-09 22 21,964.50 586.76 21,377.74 - 47424 - - 20,903.50 998.39 971.72 21.56 22% Totals 93 95,717.50 6,462.87 89,254.63 - 23,795.29 - - 65,459.34 976.71 910.75 242.81 26.7% EMS!MC © EMS Management & Consultants Inc. Page 3 of 7 HICKMAN COUNTY AMBULANCE SERVICE TN SEPTEMBER 2025 12 MONTH DATE OF SERVICE ANALYSIS BY PRIMARY PAYOR CATEGORY MEDICAID DOS Trip Count Gross Charges Contr Allow Net Charges Rev Ad] Payments Write Offs Refunds Balance Due Gross Chg/Trip Net Chg/Trip Cash/Trip Net Coll % - - - - - - - 0.0% - 2024-10 - - - - - - - - - 0.0% - - - 2024-11 - - - - - - - - - 0.0% - - - - - - 2024-12 - - - - - - - - 0.0% 2025-01 - - - - - - - - - - 0.0% - - - - - 2025-02 - - - - - - - - 0.0% 2025-03 - - - - - - - - - - - 0.0% - - - - 2025-04 - - - . - - - - - - 0.0% - - 2025-05 - - - - - - - - - - - 0.0% 2025-06 - - - - - - - - - - 0.0% - 2025-07 - - - - - - - - - - 0.0% - - - - 2025-08 - - - - - - - - 0.0% - - - - 2025-09 - - - - - - 0.0% - - - - - - Totals - - - - MEDICAID MCO DOS Trip Count Contr Allow Net Charges Rev Adj Payments Write Offs Refunds Balance Due Gross Chg/Trip Net Chg/Trip Cash/Trip Not Coll % Gross Charges - - - - - 0.0% 2024-10 - - - - - - - - - - - - - 0.0% 2024-11 - - - - - - - - - - - - - 0.0% - - 2024-12 - - - - - - - - 0.0% - - 2025-01 - - - - - - - - , - - - - - 0.0% 2025-02 - - - - - - - - - - - 0.0% 2025-03 - - - - - - - 0.0% 2025-04 - - - - - - - - - - - - - - 0.0% - - - - 2025-05 - - - - - - - - 0.0% - - - - - 2025-08 - - 10,963.01 11,598.99 8,741.49 - - 2,857.50 1,025.55 527.23 397.34 75.4% 2025-07 22 22,562.00 - 8,400.62 12,853.38 6,718.38 - - 6,135.00 955.09 584.24 305.38 52.3% 2025-08 22 21,254.00 - . 6,698.00 - - - 6,698.00 1,116.33 1,116.33 - 0.0% 6 - 2025-09 6,698.00 - Totals 50 50,514.00 19,363.63 31,150.37 - 15,459.87 - - 15,590.50 1,010.28 623.01 309.20 49.6% PATIENT DOS Trip Count Gross Charges Contr Allow Not Charges Rev Adj Payments Write Offs Refunds Balance Due Gross Chg/Trip Net Chg/Trip Cash/Trip Net Coll % - - - 0.0% 2024-10 - - - - - - - - - - - - - - 0.0% - - - - - 2024-11 - - - - - - - - - - - 0.0% 2024-12 - - - 2025-01 - 1 - - # - - - - 0.0% - - - - - - , - - - 0.0% 2025-02 - - - - - - - - - - - 0.0% - - - 2025-03 - - - - - - - - - 1 - - 0.0% 2025-04 - - - - - - - - - - - , 0.0% 2025-05 - - - - - - - - 0.0% 2025-06 - - - - - - - - 2025-07 34 - 32,999.00 - - 32,999.00 970.56 970.56 - 0.0% 32,999.00 - - 27,091.50 27,091.50 - - - - 27,091.50 1,003.39 1,003.39 - 0.0% 2025-08 27 - 0.0% 28,070.50 - - 28,070.50 1,039.65 1,039.65 - 2025-09 27 28,070.50 - - - - 88,161.00 - - - - 88,161.00 1,001.83 1,001.83 - 0.0% Totals 88 88,161.00 EMSIMC © EMS Management & Consultants Inc. Page 4 of 7 which HICKMAN COUNTY AMBULANCE SERVICE TN SEPTEMBER 2025 naw 12 MONTH DATE OF SERVICE ANALYSIS BY PRIMARY PAYOR CATEGORY FACILITY DOS Trip Count Gross Charges Contr Allow Net Charges Rev Adj Payments Write Offs Refunds Balance Due Gross Chg/Trip Net Chg/Trip Cash/Trip Net Coll % 2024-10 - - - - - - - - - - - - 0.0% 2024-11 - - - 1 - - - - - - - - 0.0% 2024-12 - - - - - - - - - - - - 0.0% 2025-01 - - - - - , - - - - - - 0.0% 2025-02 - - - - - - - - - - - - 0.0% 2025-03 - - - - - - - - - - - - 0.0% 2025-04 - - - - - - - - - - - - 0.0% 2025-05 - - - 1 - - - - + - - - 0.0% 2025-06 - - - - - i - - - - - - 0.0% 2025-07 12 13,436.75 - 13,436.75 - - - - 13,436.75 1,119.73 1,119.73 - 0.0% . 2025-08 17 16,815.50 - 16,815.50 - - - $ 16,815.50 989.15 989.15 - 0.0% 2025-09 3 2,972.50 - 2,972.50 - - - - 2,972.50 990.83 990.83 - 0.0% Totals 32 33,224.75 - 33,224.75 - - - - 33,224.75 1,038.27 1,038.27 - 0.0% OTHER GOVT. PAYERS DOS Trip Count Gross Charges Contr Allow Net Charges Rev Adj Payments Write Offs Refunds Balance Due Gross Chg/Trip Net Chg/Trip Cash/Trip Net Coll % 2024-10 - - - - - - - - - - - - 0.0% 2024-11 - - - - - - - - - - - - 0.0% 2024-12 - - - - - - - - - - - - 0.0% 2025-01 - - - - - - - - t - - - 0.0% 2025-02 . - - - - - - - - - - - - 0.0% 2025-03 - - - - - - - - - - - - 0.0% 2025-04 - - - - - - - - - - - - 0.0% 2025-05 - - - - - - 1 - $ - - - 0.0% 2025-06 - - - - - - - - - - - - 0.0% 2025-07 2 2,051.00 - 2,051.00 - - - - 2,051.00 1,025.50 1,025.50 - 0.0% 2025-08 3 3,145.50 - 3,145.50 - 1,813.00 - - 1,332.50 1,048.50 1,048.50 604.33 57.6% 2025-09 2 2,174.00 - 2,174.00 - - - - 2,174.00 1,087.00 1,087.00 - 0.0% Totals 7 7,370.50 - 7,370.50 - 1,813.00 - - 5,557.50 1,052.93 1,052.93 259.00 24.6% TPL DOS Trip Count Gross Charges Contr Allow Net Charges Rev Adj Payments Write Offs Refunds Balance Due Gross Chg/Trip Not Chg/Trip Cash/Trip Net Coll % 2024-10 - - - - - - , - - - - - 0.0% 2024-11 - - - - - - - - , - - - 0.0% 2024-12 - - - - - - - - - - - - 0.0% 2025-01 - - - - - - - - - - - - 0.0% 2025-02 - - - - - - - - - 1 - - 0.0% 2025-03 - - - - - - - - - - - - 0.0% 2025-04 - - - - - - - - - - - - 0.0% 2025-05 - - - - - - - - - - - - 0.0% 2025-06 - - - - - - - - - - - - 0.0% 2025-07 - - - - - - . - - - - - 0.0% 2025-08 - - - - - - - - - - - - 0.0% 2025-09 - - - - - - - - - - - - 0.0% Totals - - , - - - - # - - - - 0.0% EMS|MC © EMS Management & Consultants Inc. Page 5 of 7 HICKMAN COUNTY AMBULANCE SERVICE TN SEPTEMBER 2025 OUTSTANDING AR AGING BY PAYOR CATEGORY AGING BY AGING DATE & CURRENT PAYOR Current Payor Current 31-60 61-90 91-120 121-180 181-365 Over 365 Total Medicare 30,072.50 1,973.50 1,698.50 - - - - 33,744.50 Medicare Advantage 95,096.70 10,853.50 690.00 - , - - 106,640.20 Insurance 44,206.98 15,344.89 - - - - - 59,551.87 Medicaid 84.43 - - - - - - 84.43 Medicaid MCO 18,405.92 1,167.15 - - - - - 19,573.07 Patient 110,761.67 5,378.95 2,908.00 - - - - 119,048.62 Facility 22,126.00 11,098.75 - - - - - 33,224.75 Other Govt. Payers 3,821.50 2,366.00 - - - - - 6,187.50 TPL - - - - - - - - Other - - - - - - - - Total 324,575.70 48,182.74 5,296.50 - - - - 378,054.94 0.0% AR Aging Percent AR by Payor Category 0.0% 1.4% 0.0% 0% 0.0% 2% L0% Medicare Medicare Advantage Current Insurance 31-60 Medicaid Medicoid MCO 61-90 Patient 91-120 Facility 121-180 Other Govt Payers 181-365 TPL Over 365 Other 0% EMSIMC © EMS Management & Consultants Inc. Page 6 of 7 HICKMAN COUNTY AMBULANCE SERVICE TN SEPTEMBER 2025 ACCOUNTS RECEIVABLE RECONCILIATION REPORT Month Beginning A/R Gross Charges Contr Allow Net Charges Rev Adj Payments Write Offs Refunds Ending A/R 2025-07 - - - - - - - - , 2025-08 - 287,355.95 5,642.86 281,713.09 - 9,019.62 - - 272,693.47 2025-09 272,693.47 251,358.00 60,766.70 190,591.30 85,229.83 - - - 378,054.94 FY Total - 538,713.95 $6,409.56 472,304.39 , 94,249.45 - - 378,054.94 EMSIMC © EMS Management & Consultants Inc. Page 7 of 7 Hickman County Maintenance Department Monthly Report October 1 - October 31, 2025 Director: Matt Howell (931)994-9383 Requests for Maintenance - 35 Maintenance Request Forms/Email 21 Text Message 4 Phone Call 4 In Person 6 Most Common Types of Requests Mechanical/Misc. 22 Electrical/HVAC 7 Plumbing 6 Most Common Departments Jail 17 Libraries 5 Admin 7 Employee PTO and Comp Time Employee Director Maint. Personnel Custodian Part Time Custodian Beginning P.T.O. Balance 140 137:23 179 0 Accrued P.T.O. 0 0 0 0 Used P.T.O. 4.5 24:30 3 0 Ending P.T.O. Balance 135.5 112:53 176 0 Beginning Comp. Balance 15:41 0 0 Accrued Comp. 0 0 0 Used Comp. 15:30 0 0 Ending Comp. Balance 0:11 0 0 Truck/Equipment Mileage/hours Notes 2015 Ford F-150 189,428 miles 2011 Chevy 2500 219,131 miles Kubota L2501 tractor 89.2 hours Notes: Maintenance Director 10/31/2025 Matt Howell ICKMAN II FIRE COUNTY THEY EMERO ENCY HICKMAN COUNTY EMA MONTHLY REPORT 550 Highway 100, Centerville, TN 37033 931-729-6132 (Office) September 2025 Director: Walter Pete Tibbs Operations Manager: Sarah Stewart Monthly Response Summary Total Number of Calls for the Month: Medical Calls: 2 Motor Vehicle Accidents: 0 Commercial Vehicle Accidents: 0 Structure Fires: 2 Brush Fires: 0 Tree/Utilities: 3 Canceled Calls: 0 Missing Persons: 0 Hazmat Calls: 1 Vehicle Fires: 0 Confined Space Rescues: 0 Swift-Water Rescues: 0 K9 Searches: 0 Other: 2 Number of calls in 2025 to date: 66 Total number of calls for 2024: 68 All totals are reflective of information received at the time of report. Other Business EOC Activations September None EOC Usage (Non-EMA) American Legion Lions Club Meeting Behavioral Health Meeting Foster Review CASA EMS Training Banana Festival Meeting Events and Equipment Requests Stop the Bleed equipment Bathroom Trailers x2 Suicide Prevention Proclamation signing Training Grain Bin Rescue training completed (operations safety, victim extrication fundamentals, scene control) Meetings Healthcare Coalition Meeting E911 Meeting Weather Group Behavioral Health Lifecare Center Banana Pudding Festival Hickman County Finance Committee Minutes Monday, November 10th, 2025 Meeting called to order by Chair, Dusty Jordan. Present: Jim Bates, Ronald Coates, Todd Collins, and Dusty Jordan. Absent: Clay Chessor, John Mullins, and Ronald Puckett. Motion made by Jim Bates and seconded by Ronald Coates to approve the agenda. All members present voting yes. Public Comment Period-none Motion made by Ronald Coates and seconded by Jim Bates to approve minutes for October 14, 2025. All members present voting yes. Motion made by Todd Collins and seconded by Ronald Coates to approve October 2025 financial report. Jim Bates-yes, Ronald Coates-yes, Clay Chessor-absent, Todd Collins-yes, Dusty Jordan-yes, John Mullins-absent, and Ronald Puckett-absent. Motion passes. Motion made by Todd Collins and seconded by Ronald Coates to accept changes to Personnel Policy. Jim Bates-yes, Ronald Coates-yes, Clay Chessor-absent, Todd Collins- yes, Dusty Jordan-yes, John Mullins-absent, and Ronald Puckett-absent. Motion passes. Adjourn: Todd Collins 2nd Ronald Coates. ** Hickman County Budget/Finance/Human Resources Committee Minutes November 10th, 2025 The meeting was called to order by Chair, Steve Gianakos. Present: Claude Callicott, Danny Clark, Todd Collins, Steve Gianakos, Dusty Jordan, Ronald Mayberry, Ricky Murray, and Wayne Thomasson. Absent: Matthew Barnhill, Clay Chessor, Jim Herron, Keith Nash, Devin Pickard, and Ronald Puckett. Motion made by Ronald Mayberry and seconded by Danny Clark to approve the agenda. All members present voting yes. Public Comment Period-none Motion made by Wayne Thomasson and seconded by Ronald Mayberry to approve the minutes for October 14th, 2025. All members present voting yes. Motion made by Todd Collins and seconded by Claude Callicott to approve budget amendment #26-30. Matthew Barnhill-absent, Claude Callicott-yes, Clay Chessor-absent, Danny Clark-yes, Todd Collins-yes, Steve Gianakos-yes, Jim Herron-absent, Dusty Jordan-yes, Ronald Mayberry-yes, Ricky Murray-yes, Keith Nash-absent, Devin Pickard-absent, Ronald Puckett-absent, and Wayne Thomasson- yes. Motion passed. Motion made by Todd Collins and seconded by Wayne Thomasson to approve budget amendment #26-31. Matthew Barnhill-absent, Claude Callicott-yes, Clay Chessor-absent, Danny Clark-yes, Todd Collins-yes, Steve Gianakos-yes, Jim Herron-absent, Dusty Jordan-yes, Ronald Mayberry-yes, Ricky Murray-yes, Keith Nash-absent, Devin Pickard-absent, Ronald Puckett-absent, and Wayne Thomasson- yes. Motion passed. Motion made by Todd Collins and seconded by Wayne Thomasson to approve budget amendment #26-32. Matthew Barnhill-absent, Claude Callicott-yes, Clay Chessor-absent, Danny Clark-yes, Todd Collins-yes, Steve Gianakos-yes, Jim Herron-absent, Dusty Jordan-yes, Ronald Mayberry-yes, Ricky Murray-yes, Keith Nash-absent, Devin Pickard-absent, Ronald Puckett-absent, and Wayne Thomasson- yes. Motion passed. Motion made by Wayne Thomasson and seconded by Todd Collins to approve budget amendment #26-33. Matthew Barnhill-absent, Claude Callicott-yes, Clay Chessor-absent, Danny Clark-yes, Todd Collins-yes, Steve Gianakos-yes, Jim Herron-absent, Dusty Jordan-yes, Ronald Mayberry-yes, Ricky Murray-yes, Keith Nash-absent, Devin Pickard-absent, Ronald Puckett-absent, and Wayne Thomasson- yes. Motion passed. Motion made by Ronald Mayberry and seconded by Todd Collins to approve budget amendment #26-34. Matthew Barnhill-absent, Claude Callicott-yes, Clay Chessor-absent, Danny Clark-yes, Todd Collins-yes, Steve Gianakos-yes, Jim Herron-absent, Dusty Jordan-yes, Ronald Mayberry-yes, Ricky Murray-yes, Keith Nash-absent, Devin Pickard-absent, Ronald Puckett-absent, and Wayne Thomasson- yes. Motion passed. Motion made by Wayne Thomasson and seconded by Dusty Jordan to approve budget amendment #26-35. Matthew Barnhill-absent, Claude Callicott-yes, Clay Chessor-absent, Danny Clark-yes, Todd Collins-yes, Steve Gianakos-yes, Jim Herron-absent, Dusty Jordan-yes, Ronald Mayberry-yes, Ricky Murray-yes, Keith Nash-absent, Devin Pickard-absent, Ronald Puckett-absent, and Wayne Thomasson- yes. Motion passed. 1 Motion made by Todd Collins and seconded by Dusty Jordan to approve budget amendment #26-36. Matthew Barnhill-absent, Claude Callicott-yes, Clay Chessor-absent, Danny Clark-yes, Todd Collins-yes, Steve Gianakos-yes, Jim Herron-absent, Dusty Jordan-yes, Ronald Mayberry-yes, Ricky Murray-no, Keith Nash-absent, Devin Pickard-absent, Ronald Puckett-absent, and Wayne Thomasson- yes. Motion fails. Motion made by Dusty Jordan and seconded by Todd Collins to approve budget amendment #26-37. Matthew Barnhill-absent, Claude Callicott-yes, Clay Chessor-absent, Danny Clark-yes, Todd Collins-yes, Steve Gianakos-yes, Jim Herron-absent, Dusty Jordan-yes, Ronald Mayberry-yes, Ricky Murray-yes, Keith Nash-absent, Devin Pickard-absent, Ronald Puckett-absent, and Wayne Thomasson- yes. Motion passed. Motion made by Dusty Jordan and seconded by Ronald Mayberry to approve budget amendment #26-38. Matthew Barnhill-absent, Claude Callicott-yes, Clay Chessor-absent, Danny Clark-yes, Todd Collins-yes, Steve Gianakos-yes, Jim Herron-absent, Dusty Jordan-yes, Ronald Mayberry-yes, Ricky Murray-yes, Keith Nash-absent, Devin Pickard-absent, Ronald Puckett-absent, and Wayne Thomasson- yes. Motion passed. Motion made by Claude Callicott and seconded by Wayne Thomasson to approve budget amendment #26-39. Matthew Barnhill-absent, Claude Callicott-yes, Clay Chessor-absent, Danny Clark-yes, Todd Collins-yes, Steve Gianakos-yes, Jim Herron-absent, Dusty Jordan-yes, Ronald Mayberry-yes, Ricky Murray-yes, Keith Nash-absent, Devin Pickard-absent, Ronald Puckett-absent, and Wayne Thomasson- yes. Motion passed. Motion made by Claude Callicott and seconded by Ronald Mayberry to send the Personnel Policy back and ask Elected Officials to attend meeting to discuss the advantages, disadvantages, and problems they are having to give the committee clarity on changes being made. All members present voting yes. Recessed for Beer Board Budget/Finance/HR resumed. Danny Clark makes the committee aware of an upcoming resolution for Smokeless Tobacco at the Jail designating revenues to upgrades at the jail. Motion to Adjourn: Claude Callicott and Dusty Jordan. All members present voting yes. 2 Hickman County Health Foundation Minutes October 27th, 2025 The meeting was called to order by Steve Hethcote. Present: Danny Clark, Crystal Fitzgerald, Steve Hethcote, Ricky Murray, and Ronald Mayberry. Absent: Ronald Puckett Vacancy: (1) Public Comment Period-None Motion made by Ronald Mayberry and seconded by Danny Clark to approve the minutes for September 22, 2025. All members present voting yes. Motion made by Danny Clark and seconded by Ronald Mayberry to approve the September 2025 financial report. Financial report including: Cash in the Bank of $218,664.39 Checks Written: None $200,000 CD renewed @3.70% for 24mth term Danny Clark-yes, Crystal Fitzgerald-yes, Steve Hethcote-yes, Ronald Mayberry-yes, Ricky Murray-yes and Ronald Puckett-absent. Motion passes. Motion made by Danny Clark and seconded by Ronald Mayberry to Adjourn. All members present voting yes. Economic and Community Development Monthly Status Report Reporting Period: Nov 2025 Prepared by: Carla Moore, Director EXECUTIVE SUMMARY Secured and advanced major funding: TNECD approved a $100,000 Broadband Ready Communities Grant for free downtown Wi-Fi and our $50,000 ThreeStar Round 2 application to support continued land use planning has been formally accepted. Still waiting approval. Strengthened community resilience and outreach: Promoted the Bernard Community Center's "RecoveryFest" on November 15 and continued regular touchpoints with local employers and regional/state partners around workforce, recovery and growth needs. Launched key Q4 economic development initiatives: Coordinated with the Planning Commission to host a countywide PILOT/TIF training on December 9 at the EOC, scheduled the Q4 Joint Economic & Community Development Board meeting for November 20 and continued prospect and site-visit work with TVA and local business leaders. KEY PROJECT UPDATES PROJECTS DESCRIPTION STATUS ACTIONS Broadband Ready Allocated by state to expand broadband Call from TNECD advised $100Kapproved Communities Grant access in rural communities. Project seeks can only support one to launch free Wi-Fi on public square and location, free WIFI on Ag pavilion facilitated by MLConnect, public square was chosen. Mainstreet, Chamber and ECD Also advised new partnership. application process this round. Three Star 2-year distinction that opens communities Applied for $75K Round 1 HickmanCounty3-Star certlfication Certification to special, no-match-required grant 3star funding supporting approvedS7K(3-Starprolectapprovedl funding opportunities for projects that align launch of Entrepreneurship with community goals Program. Mainstreet completing first quarterly report requested by TNECD. Applied for $50K Round 2 Application has been formally received at 3star funding supporting TNECD. Now waiting results. continued efforts around Land Use Planning efforts. Community Community projects to Impact low to Reapproaching new block Reapproaching grant with new language for Development Block moderate income residents grant for lower amount higher potential of approval. Grant (CDBG) $375K ($75K 3star matching funds) TDEC Brownfield $25KAwarded to clean up distressed Funds in house Still working on site Identification process. Redevelopment properties for county use Area Grant (BRAG) Accurate $567K in incentives ends 2025 Completed Property Assessor finalized local tax Energetics PILOT documents complete with signatures from County IDB officers. Accurate $600K 5 year Jobs Grant ends Dec 2025 Completed. Final report TNECD now working with AES on final Energetics ECD sent to state. Did not report and clawback process. Grant reach full goal and will owe back $300K 1 Agrana PILOT Approx $57K in annual incentives 2025- Completed Property Assessor salisfied with paperwork 2030 PERFORMANCE METRICS & IMPACT Community: Promoted "RecoveryFest" hosted by Bernard Community Center on Nov 15th. Funding & Investment: Received word from SCTDD that TNECD has approved $100K Broadband Ready Communities Grant for free Wi-Fi downtown. Applied for $50K for Round 2 of 3Star funding to support continued land use planning efforts. Application has been formally accepted. Infrastructure Progress: Permits approved (Oct 15 - Nov 15) 12 residential, 1 commercial COLLABORATIONS & PARTNERSHIPS Interdepartmental Coordination Coordinated with Planning Commission the organizing of a "countywide" PILOT training event facilitated by Attorney Tom Trent from Bradley LLP. Program also to include guest speaker Judge Bill Lane. Invites will include both IDB agencies, BZA, Commissioners and any other interested groups. Date set for evening Tuesday, Dec 9 @ EOC building. Save the Date invites sent. Regional/State/Federal Partnerships Working with TVA on potential business prospects for local opportunities. NEXT STEPS Short-Term (This/Next Month) Q4 Joint Economic Community Development Board meeting set for Nov. 20 at EOC. Co-host countywide PILOT/Training Event at EOC in Dec. Continued meetings with local business leaders for introductions and discussion on business needs. (Meat plant and whiskey barrel warehouse tour soon.) Long-Term (Next Quarter) Attend final session of TVA's Rural Leadership Institute in Dec. Partner with Chamber of Commerce to assist with increased industry participation in TVA's Wage and Salary Survey (Jan) CONCLUSION & CALL TO ACTION Our department remains focused on fielding new business and land development prospects, meeting more area business owners and discovering needs and support required. Also working to establish new ECD network and build contact database for current businesses, business prospects and owners with property for sale. 2 BOARD OF ZONING APPEALS FOR HICKMAN COUNTY, TENNESSEE MEETING MINUTES Monday, November 10th, 2025 @ 6:30 p.m. 1. ROLL CALL: PRESENT: Eric Blystad Brad Leeper George Hedrick Stephen Graves Jim Delaney ABSENT: None 2. APPROVAL OF MINUTES FOR THE MEETING OF OCTOBER 14TH, 2025: Brad Leeper made the motion to approve minutes. Motion seconded by George Hedrick. Approved (5 ~ Aye, 0 ~ No, 0 ~ Absent). 3. OLD BUSINESS: None 4. NEW BUSINESS: None. 5. HEARING OF PARTIES HAVING BUSINESS BEFORE THE BOARD: A. Consider the application, from Blanca and Alberto Garcia, for a special exception on property located at 2097 Hawks Landing, Bon Aqua, TN (Map 040, Parcel 074.00). Mrs. Garcia spoke with the Board. She wants to open a wedding/party venue in an existing bardominium on her property which is their secondary home. The space for the venue is approx. 2400 sq. ft. The main level would be the event space and the second level is living space. She said the max guest capacity would be 120 people. The building was permitted and septic and electric are existing. The property uses well water. Public Comment: Steve Cram (neighboring property owner) said he respectfully but strongly opposes this request. He stated it is a private drive shared with two other lots. He stated there was a recent judgment against the Garcias' ordering them to pay their portion of shared expenses in the drive up-keep. He said their Subdivision Restrictions do not allow commercial use. He provided a petition with signatures from 1 all the surrounding neighbors - all whom oppose the application. Jimmy Weaver (neighboring property owner) state his concerns with the shared drive and McFarlin Lane. He said the increase in traffic to the venue would bring additional traffic which causes concern with up-keep and safety. David Deal (neighboring property owner) also expressed his concern with traffic issues the venue would cause. Thomas Mullins (neighboring property owner) expressed his concerns with potential noise disturbances the venue could bring and traffic issues. Chairman Eric Blystad, reviewed the special exception criteria with the Board. Stephen Graves made the motion to deny the request based on the Board's findings (see attached). Brad Leeper seconded the motion. Motion to deny approved. (5 ~ Aye, 0 ~ No, 0~ Absent). 6. REPORTS OF OFFICERS, COMMITTEES, AND STAFF: None. 7. ANNOUNCEMENTS: Building Commissioner Brown announced two training dates. The first on December 4th, 2025, at the Centerville City Hall (Old Court Room) at 5 pm. The second on December 9th, 2025, at the EOC; dinner will be served at 6 pm and training will begin at 6:30 pm. 8. ADJOURNMENT: Stephen Graves made a motion to adjourn. Seconded by George Hedrick. Motion unanimously approved. 2 Hickman County Public Library Board Minutes November 13, 2025 The meeting was called to order at 5:07 by Chairman Brian Graham with the following members present: Ashley Barnhill, Brian Crist, Jennifer Hudgins, and Elsa Rodriguez. Buffalo River Regional Director Anne Osborne, Director Mina Dressler, East Hickman branch manager Summer Boyd as well as visitor Gayla Bunn. Minutes from the September meeting were approved as read. The motion to approve was made by Elsa Rodriguez and seconded by Jennifer Hudgins. The financial report was presented and approved. The motion to approve was made by Ashley Barnhill and seconded by Jennifer Hudgins. The Librarian's report was presented. The board learned of Fine Forgiveness Month, OSHA's visit, Termination of Bethany Sanzi and the hiring of Trevor Buchanan, the board agreed to allow both libraries to close on May 6. 2026 for the staff to attend "Customer Service-How may I help you?", and the timeline for appointments of new board members. The Regional Librarian's report was presented. Anne Osborne told us about upcoming continuing education opportunities available, LSTA Tech Grant Award contracts have been sent out, 6 members of the Buffalo River Region are attending PLMI, and if any trustees need an orientation, they can contact Anne to schedule a time. The only committee report was the Building and Grounds and to be reported in old business. The old business report was presented. Landscaping was completed in one day and they did a great job. The small flowerbed wasn't done due to plans to create a handicap van assessable parking spot there. Mina presented note for the CDs at Heritage Bank. To have the presiding library chairman, vice- chair and director as the signatures on CDs, the library by-laws would need to have an amendment stating that the library chairman, vice-chair and library director's signatures would be used for certificate of deposits. A copy of the approved amendment would need to be taken to the bank for their records. The board meeting minutes for May, when election of officers is held, would need to be taken to the bank SO the names can be recorded and new CDs issued when new officers are elected. If changing banks, because a higher interest rate was found, CDs would need to be cashed out, cashier checks issued and taken to new bank where new CDs would be issued. The savings account can remain at Heritage Bank and the interest from the new CDs can be deposited into it. It is best if changing banks, for higher interest rate, can be done at maturity of CDs as to minimize loss of interest. The new business report was presented. Mina spoke about the proposed Dress Code Policy she sent out to everyone. Jennifer Hudgins made a potion to approve the policy and Elsa Rodriguez seconded the motion. The motion passed. Mina spoke about the proposed changes to the Circulation fines. These changes would be that maximum overdue fines on DVDs would change from $20 to $1 and that we would eliminate the equipment fines due to the fact that we don't loan equipment any longer. Brian Crist made a motion to approve the changes and Jennifer Hudgins seconded the motion. The motion passed. The next meeting is January 8, 2026-5:00pm. Meeting adjourned at 5:38pm. Hickman County Opioid Settlement Board Meeting Minutes September 9th, 2025 Board Members Present: Chairman Leon Brower, Vice-Chairman VACANT, Secretary Melanie Totty Cagle, Amanda Gordon, Misty Moore, Joey Cox, and Jim Melrose. Non-voting members Present: Mayor Jim Bates and Financial Director Crystal Fitzgerald. Absent: One current member. Call to Order: The meeting was called to Order by Chairman Brower at 5:00 p.m. After roll call was taken, Chairman Brower, led the Board in the Pledge of Allegiance and Prayer, for anyone wanting to participate. Approval of the Agenda: Misty Moore made a Motion to Approve May 13th, 2025, Agenda of the Board. Seconded by Joey Cox. All approved. Agenda approved. No nays. Approval of the Minutes from August Meeting: No Meeting occurred in August of 2025. Public Comment Period: No one appeared to speak. Old Business: 1) A second vacancy still exists for the mayor to appoint. 2) No Vice-Chairman was selected at this time. A Vice-Chairman will be selected at ) the next meeting. 3) Crystal Fitzgerald, Finance Director, was present and gave a financial summary of the account held by the Opioid Account. Total Funds held are $152,215.87. A copy was provided to all members and attached to the agenda and the formal notes. 4) HOPE RECOVERY was present to answer questions regarding the Q1 and Q2 report filed and concerns by the Opioid Board members. A discussion occurred. Topics included: 1. A reminder that other donated money remains segregated from Opioid grant money. 2. Books by Jim Tanner and other items for Adopt a Class are paid for by private funds rather than Opioid grant funds. 3. Use of opioid funds by HOPE RECOVERY in other programs that receive opioid grant money needs to be carefully documented. No further Old Business. New Business: ) Four Applications for 2025 have been received to wit: 1. Pearltown Housing: $147,100.00 2. Hickman County School System: $22,000.00 3. United Way: $30,000.00 4. CASA: $15,000.00 Mike Elkins requested by email that 2024 Opioid grant funds be extended to be used through June 30th, 2026. The Board requested said request be made by formal request not be email. Review of Q1-Q3 reports from each Opioid Grant recipient needs to occur by the Board. Several Agencies have failed to follow the required reporting requirement(s) deadlines, bank records, receipts, etc. The Mayor advised that said funds can be requested back from the Agency by the Board if the Agency continued to be in non-compliance or if it was determined that said Agency was using the funds in a manner not in compliance with the intended purpose of the Opioid Settlement Fund Contract. Due to Veteran's Day and Fall Break, the October meeting will occur on October 21st, 2025, at 5:00 p.m. to meet with representatives of UT SMART to discuss the AUDIT of Q1-Q3 ) of the 2024 Grant Award recipients' reports. A copy of the Summary of UT SMART Initiative Review is attached. Applications for 2025 shall be reviewed at a later meeting of the Opioid Board. Motion to Adjourn was made by Joey Cox and Seconded by Amanda Gordon at 6:30 p.m. All in favor. Meeting Adjourned. Next Meeting will be held October 21st, 2025, at 5:00 p.m. at the Hickman County Justice Center, Courtroom C. Hickman County Opioid Settlement Board Meeting Minutes October 21st, 2025 Board Members Present: Chairman Leon Brower, Vice-Chairman VACANT, Secretary Melanie Totty Cagle, Amanda Gordon, Misty Moore, Joey Cox, and Jim Melrose. Non-voting members Present: Mayor Jim Bates and Financial Director Crystal Fitzgerald, Trevor Henderson and Clint Brasher with UT Smart Initiative. Absent: One current member. Call to Order: The meeting was called to Order by Chairman Brower at 5:00 p.m. After roll call was taken, Chairman Brower, led the Board in the Pledge of Allegiance and Prayer, for anyone wanting to participate. Approval of the Agenda and the Minutes from the September 9th, 2025 Meeting: Misty Moore made a Motion to Approve, Agenda of the Board. Seconded by Misty Moore. All approved. Agenda approved. No nays. Public Comment Period: No one appeared to speak. Old Business: 1) A second vacancy still exists for the mayor to appoint. 2) No Vice-Chairman was selected at this time. A Vice-Chairman will be selected at the next meeting. 3) Crystal Fitzgerald, Finance Director, was present and gave a financial summary of the account held by the Opioid Account. Total Funds are $152,524.59. A copy was provided to all members and attached to the agenda and the formal notes. 4) UT Smart Initiative Representatives Trevor Henderson and Clint Brasher were present to answer questions regarding the Q1, Q2, and Q3 report filed and concerns by the Opioid Board members. A discussion occurred. Topics included: 1. EDUCARE-Need to address the failure of the program to advance past just 2 persons being served and failure to meet the goals proposed in the Application 2. Hickman School Systems - Seems to be doing well 3. Pearl town Housing Initiative - Possible too many expenses in the house that are not needed for Opioid remediation; cannot quantify how many persons have been serviced from Hickman County; Concern if the Grant Money is being used to pay Rent to the Owners of the property which was not contemplated in the Application; Expenses from Amazon that are not properly documented by debit card 4. United Way - Need to address why progress has not bee made with the Program 5. Hickman County School System BH Dept. - Seems to be going well 6. Bernard Community Center - 25,000 spent on an upgraded ADA bathroom that is not an approved expense that may need to be repaid back to the Grant program 7. CASA - Seems to be going well 8. Hope in Recovery - Possible too many expenses in the Recovery Fest and other program that are not needed for Opioid remediation; cannot quantify how many persons have been serviced from Hickman County; Concern if the Grant Money is being used to pay Rent to the Owners of the Hope Church which was not contemplated in the Application; Expenses from Amazon that are not properly documented by debit card; Expenses for food, groceries, and car maintenance that were not approved by the Board; No return of funds for Jim Tanner's book; Concern over purchase of Easter items 9. VFW - Seems to be going well; However, Q# is missing and needs to be reported 10. Booker D. Foundation -- Possible expenses that are not needed for Opioid remediation; cannot quantify how many persons have been serviced from Hickman County; Concern if the Grant Money is being used to expenses for Dental, Eyeglasses and office expenses. Four Applications for 2025 have been received to wit: 1. Pearltown Housing: $147,100.00 2. Hickman County School System: $22,000.00 3. United Way: $30,000.00 4. CASA: $15,000.00 Applications for 2025 shall be reviewed at a later meeting of the Opioid Board. No further Old Business. New Business: Due to the issues stated and discussed above, each Grant Awardee will be asked to address the Board for an Audit. The Mayor will ask all Hickman County Emergency Department Heads to attend the December Meeting to discuss Community Opioid needs. The Board will consider a Navigator to administrator future grant monies such as a similar program developed in Sumner and Montgomery Counties. Until a full Audit is conducted on: 1. EDUCARE 2. Pearl Town Housing Initiative 3. Bernard Community Center 4. Hope in Recovery 5. Booker D. Foundation All grant funds shall be suspended, and each organization shall be advised to stop using any funds each organization currently has on hand. Each Organization will be advised to turn over all financial records to assist with said Audit and to attend the meeting to answer questions of the Board. A letter will be sent to the Grant Recipient to that effect. Motion made by Chairman and seconded by Melanie Cagle, all in favor. No nayes. Motion to Adjourn was made by Amanda Gordon and Seconded by Misty Moore at 7:08 p.m. All in favor. Meeting Adjourned. Next Meeting will be held November 7th, 2025 at 4:00 p.m. at the Hickman County Justice Center, Courtroom A. The Opioid Settlement Committee shall meet on October 21st, 2025 at 5:00 PM, at the Hickman County Justice Center. This meeting is open to the public, and a tentative agenda is presented below. People desiring to speak during the public comment period should sign-up at the front of the meeting room before the meeting begins. People requiring special assistance to attend the meeting should contact the County Mayor's office at 931-729-2492 at least 48 hours prior to the meeting. OPIOID SETTLEMENT COMMITTEE AGENDA Call to Order Roll Call Pledge of Allegiance/Opening Prayer Approval of the Agenda Approval of Minutes of September 9th, 2025, Meeting Public Comment Period Financial Report Old Business 1) Appointment of one Board Member by Mayor 2) Vote for Vice-Chairman 3) Review of Q1, Q2, and Q3 reports with UT Smart Representative Trevor Henderson 4) Review of Timeline for 2025 Grant Applications New Business Date and Time of Next Meeting (Note next scheduled meeting is on Veteran's Day) Adjournment Hickman County Opioid Settlement Board Meeting Minutes September 9th, 2025 Board Members Present: Chairman Leon Brower, Vice-Chairman VACANT, Secretary Melanie Totty Cagle, Amanda Gordon, Misty Moore, Joey Cox, and Jim Melrose. Non-voting members Present: Mayor Jim Bates and Financial Director Crystal Fitzgerald. Absent: One current member. Call to Order: The meeting was called to Order by Chairman Brower at 5:00 p.m. After roll call was taken, Chairman Brower, led the Board in the Pledge of Allegiance and Prayer, for anyone wanting to participate. Approval of the Agenda: Misty Moore made a Motion to Approve September 9th, 2025, Agenda of the Board. Seconded by Joey Cox. All approved. Agenda approved. No nays. Approval of the Minutes from August Meeting: No Meeting occurred in August of 2025. Public Comment Period: No one appeared to speak. Old Business: 1) A second vacancy still exists for the mayor to appoint. 2) No Vice-Chairman was selected at this time. A Vice-Chairman will be selected at the next meeting. 3) Crystal Fitzgerald, Finance Director, was present and gave a financial summary of the account held by the Opioid Account. Total Funds held are $152,215.87. A copy was provided to all members and attached to the agenda and the formal notes. 4) HOPE RECOVERY was present to answer questions regarding the Q1 and Q2 report filed and concerns by the Opioid Board members. A discussion occurred. Topics included: 1. A reminder that other donated money remains segregated from Opioid grant money. 2. Books by Jim Tanner and other items for Adopt a Class are paid for by private funds rather than Opioid grant funds. 3. Use of opioid funds by HOPE RECOVERY in other programs that receive opioid grant money needs to be carefully documented. No further Old Business. New Business: Four Applications for 2025 have been received to wit: 1. Pearltown Housing: $147,100.00 2. Hickman County School System: $22,000.00 3. United Way: $30,000.00 4. CASA: $15,000.00 Mike Elkins requested by email that 2024 Opioid grant funds be extended to be used by June 30th, 2026. The Board requested said request be made by formal request not be email. Review of Q1-Q3 reports from each Opioid Grant recipient needs to occur by the Board. Several Agencies have failed to follow the required reporting requirement(s) deadlines, bank records, receipts, etc. The Mayor advised that said funds can be requested back from the Agency by the Board if the Agency continued to be in non-compliance or if it was determined that said Agency was using the funds in a manner not in compliance with the intended purpose of the Opioid Settlement Fund Contract. Due to Veteran's Day and Fall Break, the October meeting will occur on October 21st, 2025, at 5:00 p.m. to meet with representatives of UT SMART to discuss the AUDIT of Q1-Q3 of the 2024 Grant Award recipients' reports. A copy of the Summary of UT SMART Initiative Review is attached. Applications for 2025 shall be reviewed at a later meeting of the Opioid Board. Motion to Adjourn was made by Joey Cox and Seconded by Amanda Gordon at 6:30 p.m. All in favor. Meeting Adjourned. Next Meeting will be held October 21st, 2025, at 5:00 p.m. at the Hickman County Justice Center, Courtroom C. Opiold Settlement Funds REVENUE: 101-46815 IN Abatement CouncillNo Commission) 101 48991 Opted Past Remediti lonkab take commission) EXPENDITURES: DATE DESCRIPTION CHECK DEBIT CREDIT BALANCE OFFICE Date: TW NOT 40 MO $11.00 8,961.84 100ml MY and 31/1 20, 18,380.30 11/10/2022 Child statement (Win VISA 54,258.53 3/1/2023 Opibld Abatement [County Distribution 54535185 151,344.58 205,603.11 8/9/2023 fold Subtom (Willing OF n)) ROY 215,021.57 IS at STATEMENT 245,345.86 3/19/1 n about UDER as inv) AMT AMM 248,789.00 20/19/1971 w WORLD HEATT 252,618.50 aption THE Servemed WE 255,730.25 18/10/2021 abroid (UStrank, WALL the settlement 110421F7 311W 258,695.85 miss FREE warn M Septement 149288 263,188.73 3/22/2020 Opined sellement (Wimmington) (rost) 26971 $188.70 268,377.43 0/22/2021 Opiold Settlement (County Distribution) 55383969 149,649.68 418,027.11 6/30/2024 Abatement Interest 03/23 06/21 Interest 6,606.72 424,633.83 8/6/2024 United Statement With 118520034 2,5307 427,686.90 8/6/1024 Chold's IDEA 110520746 THE 430,800.97 8/6/2020 on WITH 111/196 YOYL 434,246.37 8/6/2020 Opioid selver The loungton (@) 30060 11,788.59 446,034.91 8/10/2024 Abatement interest (July) 1,045.84 447,080.75 9/17/2021 Opiaid Setuentent (Mckinsay Subdivision settlement) 2407 18,705.85 460,786.10 8/30/2024 Abstement Interest (August) 1,019.40 461,835.50 9/30/2024 Abatement Interest (September) 1,052.97 462,888.47 10/31/2024 Abatement interest (Octover) 683.65 163,572.12 11/22/2024 Magre, Carla 1001308 (87,10) 463,485.02 11/30/2024 Abstement Interest (Novenber) 1,144.52 464,629.54 12/31/2024 Abatement Interest (December) 883.03 465,512.57 1/31/2025 Abstement filterest (Januay) 835.89 466,348.46 2/4/2025 Educare (1st Round) 1004943 (80,000.00) 386,348.46 2/4/2025 HC Board of Ed (Prevention Now) 1004945 (20,000.00) 366,348.46 2/4/2025 HC Board of Ed (Behavioral Health) 1004946 (100,000.00) 266,348.46 2/11/2025 Pearltown Housing Initiative 1005088 (50,000.00) 216,348.46 2/18/2020 United Way 1005150 (60,000.00) 156,348.40 2/25/2025 Bernard Community Center 1005187 (40,000.00) 116,348.46 2/28/2025 Abstement Interest 194.90 116,543.36 3/7/2025 CASA of Highland am 1005385 a(12,760.00) 103,843.36 3/7/2019 HOME Recovery 1085312 175,000.00 28,843.36 9/7/2025 VFW Post 4967 1005339 (8,000.00) 20,843.36 4/7/2025 Optoid Abatement (County Distribution) 8587450 119,117.61 139,960.97 1/21/2025 Optoid Spidement(US Bank) Walgreens Settlement 110701478 2,965.60 142,926.57 4/30/2025 Abstement Interest (April) 275.34 143,201.91 5/30/2025 Obstenient Interest(May) 318.38 143,520.29 6/23/2024 Opiaid Settlement (us Bank) Krogor 110741744 1642.96 145,163.25 6/23/2021 Optaid Selvement (US Bank Kroger 0110741745 1642.96 146,806.21 6/20/2015 The Booket D. Foundation 1006503 115,000.00) 131,806.21 6/30/2025 Abatement Interest (tune) 319,23 132,125.44 à 7/30/2025 Abstement interest (toly) 320.08 132,145.52 8/12/2021 Opield Settement (US Bink) Allergan Settlement 18,405.50 135,891.02 8/8/2025 Opter (Withmeton TRUSD 11978864 147,679.56 18/18/2025 Onfold BUDWAI eve