Hickman County Board of Education Descriptor Term: Descriptor Code: Issued Date: 1.803 02/05/24 Tobacco-Free Schools Rescinds: Issued: 1.803 12/07/21 1 All uses of tobacco, electronic/battery operated devices, vapor products, and all other associated 2 paraphernalia are prohibited in all of the school district's buildings and in all vehicles that are owned, 3 leased, or operated by the district.¹ Smoking and vaping shall be prohibited in any public seating areas 4 including, but not limited to, bleachers used for sporting events or public restrooms. 2 5 Employees and students in the school district will not be permitted to use these products while they are 6 participants in any class or activity in which they represent the school district. 7 Signs will be posted throughout the district's facilities to notify students, employees, and all other persons 8 visiting the school that the use of these products is forbidden. The following notice shall be prominently 9 posted (including at each ticket booth) for elementary or secondary school sporting events: Smoking is 10 prohibited by law in seating areas and in restrooms. 3 Legal References Cross References 1. 20 USCA § 6083; TCA 39-17-1604(6); TCA Community Use of School Facilities 3.206 39-17-1503(9), (10) Code of Conduct 6.300 2. TCA 39-17-1604(10) 3. TCA 39-17-1605 Version Date: February 7. 2024 Hickman County School System Tobacco Free Schools 1.803AP Hickman County School System Tobacco Free Schools Procedure The use of tobacco in any form is prohibited during school hours on school premises and school buses during transportation to and from school and school activities. Penalties: Under 18: 1st Offense: Phone call to parents 2 days ISS SRO gives petition or citation 2nd Offense Phone call to parents 3 days ISS SRO gives petition or citation 3rd Offense Phone call to parents 5 days ISS SRO gives petition or citation Over 18: 1st Offense: 2 days ISS 2nd Offense 3 days ISS 3rd Offense 5 days ISS It is recommended that the student's parents be closely involved. It is also recommended that students watch the "Spit this" video and write a one page report on why tobacco is harmful. 12 Hickman County Board of Education Descriptor Code: Issued Date: Descriptor Term: 1.804 02/05/24 Alcohol & Drugs in the Workplace Rescinds: Issued: 1.804 12/07/21 1 General 2 Any employee who violates the terms of this policy shall be subject to disciplinary action, including 3 but not limited to, suspension, dismissal, and/or referral for prosecution.¹ 4 The Director of Schools shall be responsible for providing a copy of this policy to all school district 5 employees. 6 DEFINITIONS 7 "Workplace" shall include any school building or any school premise; any school-owned or any other 8 school-approved vehicle used to transport students to and from school or school activities; and off- 9 school property during any school-sponsored or school approved activity, event, or function. 10 "Illegal drugs" shall include any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, 11 marijuana, or any other controlled substance as defined by federal law.² 12 "Unauthorized drugs" shall include, but are not limited to, inhalants; any designer, synthetic, 13 derivative, analogous, or "look-alike" substances that are manufactured, designed, or intended to 14 resemble and/or mimic the effects of illegal drugs; any legally prescribed drugs being used in a manner 15 for which they were not intended or prescribed including, but not limited to, the use of prescription 16 drugs prescribed for another individual; and any lawful substances that could result in impairment of 17 physical or mental capacity that is threatening to the health or safety of the employee or others.³ 18 "Alcohol" shall include, but is not limited to, spirits, liquor, wine, beer, and any liquid 19 containing alcohol as defined by state and federal law.⁴ 20 ALCOHOL & DRUG-FREE WORKPLACE 21 No employee while on or in the workplace shall unlawfully manufacture, distribute, dispense, possess, 22 use, or be under the influence of any illegal or unauthorized drugs¹ or any alcohol.⁵ Version Date: February 7. 2024 Alcohol & Drugs in the Workplace 1.804 Legal References Cross References 1. Drug Free Workplace Act of 1988, 41 USCA § Supervision 5.108 8103; 34 CFR §§ 84.205 - 84.215 Drug & Alcohol Testing for Employees 5.403 2. 21 USCA § 812 Drug-Free Schools 6.307 3. TCA 49-5-1003 4. TCA 57-4-102; 26 USCA § 5002 5. TCA 39-17-715 Page 2 of 2 Hickman County Board of Education Descriptor Term: Descriptor Code: Issued Date: 1.805 04/08/24 Use of Electronic Mail (e-mail) Rescinds: Issued: 1.805 12/07/21 1 Electronic mail capability among board members and district staff exists for the purpose of enhancing 2 communication to better perform tasks associated with their positions and assignments. Therefore, all 3 staff and board members who have access to the district network shall adhere to the following 4 guidelines when sending or receiving messages via systemwide-electronic mail (e-mail): 5 1. Because all computer hardware and software belong to the Board, all data including e-mail 6 communications stored or transmitted on school system computers shall be monitored. 7 Employees/ board members have no right to privacy with regard to such data. Confidentiality 8 of e- mail communication cannot be assured. E-mail correspondence may be a public record 9 under the public records law and may be subject to public inspection.¹ 10 11 2. Messages shall pertain to legitimate board/district business; e-mail shall not be used to 12 circumvent requirements of the Open Meetings Act. 2 Board Members will be allowed full 13 access to send electronic mail including group and individual addresses. 14 15 3. Staff/board members will be asked to sign an application for terms and conditions for Use of 16 the Internet. Staff/board members shall not reveal their passwords to others in the network or to 17 anyone outside of it. If anyone has reason to believe that a password has been lost or stolen or 18 that e-mail has been accessed by someone without authorization, s/he shall contact the 19 technology coordinator immediately. 20 21 4. It is the responsibility of the sender not to violate copyright laws. 22 23 5. Messages shall not be sent that contain material that may be defined by a reasonable person as 24 obscene or that are racist, sexist or promote illegal or unethical activity. 25 Any usage contrary to the above shall be reported immediately to the director of schools and may 26 result in the suspension and/or revocation of system access or if deemed necessary, appropriate 27 disciplinary action may be taken. Legal References Cross References 1. TCA 10-7-512 Use of the Internet 4.406 2. TCA 8-44-102 Version Date: April 15, 2024 Hickman County Board of Education Descriptor Code: Issued Date: Descriptor Term: 1.806 02/05/24 Advertising and Distribution of Rescinds: Issued: Materials in the Schools 1.806 12/07/21 1 No part of the school system, including the facilities, the name, the staff, and the students, shall be 2 used for advertising or promoting the interests of any commercial, political or other non-school agency 3 or organization except that: 4 1. The school may cooperate in furthering the work of any non-profit, community-wide social 5 service agency, provided that such cooperation does not restrict or impair the educational 6 programs of the schools; 7 8 2. The school may participate in radio or television programs under acceptable commercial 9 sponsorship when such programs are educationally beneficial; 10 11 3. Community, educational, charitable, recreational and other similar civic groups may advertise 12 event pertinent to students' interests or involvement. Such advertisement, including the 13 distribution of materials, shall be subject to any procedures related to time, place and manner 14 established by the principal; 15 16 4. The materials must be submitted to and screened by the principal five (5) working days prior to 17 the requested distribution date. The method of distribution will be passive distribution through 18 the designated school information center. The principal may prohibit materials that: 19 20 a. would likely to cause substantial disruption of the operation of the school; 21 b. violate the rights of others; 22 c. are obscene, lewd or sexually explicit; 23 d. students would reasonably believe to be sponsored or endorsed by the school; 24 e. are libelous; 25 f. promote unhealthy activities; 26 g. promote illegal activities; 27 h. infringe on copyright; 28 i. are advertising or commercial; 29 j. are constitutionally prohibited religious material; or 30 k. are not age appropriate. 31 32 5. The school may, upon approval of the director of schools, cooperate with any governmental 33 agency in promoting activities which advance the education or other best interests of the 34 students; 35 36 6. Political literature shall not be distributed through the school to students, nor sent home to 37 parents, nor placed in teachers' mail boxes, lounges, or on school premises; Version Date: February 7. 2024 Advertising and Distribution of Materials in the Schools 1.806 1 7. Political signs for people who are running for public office shall not be allowed on school 2 property except those being held by poll workers on election day;¹ and 3 4 8. School publications may accept and publish paid advertising under procedures established by 5 the director of school. Legal References Cross References 1. TCA 2-19-206(d) Board-Community Relations 1.500 Vendor Relations 2.809 Staff Gifts and Solicitations 5.605 Political Activities 5.606 Student Publications 6.704 Page 2 of 2 Hickman County Board of Education Descriptor Code: Issued Date: Descriptor Term: 1.808 02/05/24 Registered Sex Offenders Rescinds: Issued: 1.808 12/07/21 1 Individuals registered as sex offenders in Tennessee or any other state are prohibited from the premises 2 of any school in this district, except for the limited circumstances stated in this policy. 3 EMPLOYMENT 4 An individual listed by the state of Tennessee or any other state as a registered sex offender is ineligible 5 for employment within the school district. 6 PRESENCE ON SCHOOL PROPERTY 7 No registered sex offender, other than a student who is a registered sex offender enrolled in the school 8 in question, shall come on, about, or within 1,000 feet of a local school's property line, except as provided 9 below. 2 If any employee of the school district becomes aware of any registered sex offender's presence 10 on school property, he/she shall immediately inform the principal, who shall direct the individual to 11 leave the premises immediately. The principal shall request assistance from local law enforcement 12 authorities if offender resists the principal's directives. If the registered sex offender repeats this 13 restriction of coming on to school property, the principal may confer with legal counsel to take 14 appropriate legal action. 15 Neither this policy nor state law impose any duty upon a principal or any other employee of the local 16 school district to review the sex offender registry for individuals who may come upon the property. 17 PARENTS WHO ARE REGISTERED SEX OFFENDERS 18 A parent or legal guardian of a child who is enrolled in the school may attend a conference with school 19 officials with the written permission of the school's principal. 20 An offender may come within the 1,000 feet limit provided that the individual is dropping off or picking 21 up a child or children enrolled in the school. 22 Principals shall speak with the parent upon learning of their status as a sex offender to communicate the 23 restrictions of this policy and to establish open dialogue with the parent, as much as is possible or 24 reasonable. The principal shall take all appropriate measures to protect the privacy of the sex offender's 25 child. Version Date: February 7. 2024 Registered Sex Offenders 1.808 Legal References 1. TCA 40-39-201, et seq 2. TCA 40-39-211(a) Page 2 of 2 Hickman County School System Registered Sex Offenders 1.808AP Rights and Responsibilities Of Registered Sex Offenders Individuals registered as sex offenders in Tennessee or any other state are prohibited from the premises of any school in this district, except for the limited circumstances as a parent or guardian stated in this procedure. Rights of Parents/Guardians As a parent or guardian, a registered sex offender may: Attend a conference with school officials with the written permission or request of the school's principal, a signed contract on file, and written documentation of the parent's offender status on file. Remain in the vehicle to drop off or pick up his/her child or children enrolled in the school with the written permission or request of the school's principal, a signed contract on file, and written documentation of the parent's offender status on file. NOTE: These rights are forfeited if the victim of the offender's sexual offense is enrolled in or employed at the school as stated in Tennessee Code Annotated (T.C.A. 40-39-201 (d) (3). Responsibility of Parent/Guardian As a parent or guardian a registered sex offender must Remain at least 1,000 feet away from any school property line or school-sponsored event. Provide written notice of the parent's offender status to the school's principal or a school administrator upon enrollment of his/her child or conviction of a sexual offense. Participate in an initial conference with the principal to learn the requirements of the rights listed. Sign a contract with the principal of the school. Remain at 100% compliance of the requirements recorded in the contract or be charged with violation of T.C.A. 40-39-211. Rights of the Principal The principal may Obtain current and accurate public information about the registered sex offender as listed in T.C.A. 40-39-206 (e) (1-3), Public Information for Registered Sex Offender. Request the sex offender leave campus. Seek support from local law enforcement. Responsibilities of the Principal The principal must Protect the privacy of the child of the sex offender. Conference with the parent/guardian who is a sex offender to discuss the rights and responsibilities of all parties and develop a contract of limited involvement. Immediately report any violations to the contract to law enforcement. Instruct staff to inform the principal if he/she obtains knowledge of a registered sex offender. NOTE: Principal and staff do NOT have the responsibility for searching the sex offender registry for any person who may be on the grounds. 13 Contract with Parent/Legal Guardian-1.808AP Registered Sex Offender School: Principal: Phone: Parent Name: Phone Number(s): Address: Cell Home Work: Child/Children Information: Name Grade Address Residential Parent/Guardian Phone Numbers Directions for Completing the Contract: Principal/Designee: Provides the parent/legal guardian with a copy of Board Policy 1.808 and Administrative Procedure 1.808: Rights and Responsibilities of Registered Sex Offenders Reviews all of the rights and responsibilities listed in the document with the parent/legal guardian, and Checks the parent/legal guardian's understanding of each right and responsibility by questioning or providing the opportunity to request clarification. Parent/Legal Guardian: Reads or listens to an oral reading of Board Policy 1.808 and Administrative Procedure 1.808: Rights and Responsibilities of Registered Sex Offenders and Asks questions for clarification of the listed rights and responsibilities. Signatures: The principal/designee's signature documents that the principal/designee reviewed all items with the parent/legal guardian, checked for understanding, and provided the opportunity for him or her to ask questions for clarification. Principal/Designee Signature Date The parent/Legal Guardian's signature documents that he or she understands all of the rights and responsibilities listed in Administrative Procedure 1.808: Rights and Responsibilities of Registered Sex Offenders and agrees to comply with all responsibilities and requirements listed. Parent/Guardian Signature Date 14 Hickman County Board of Education Descriptor Term: Descriptor Code: Issued Date: 2.100 02/05/24 Fiscal Management Goals Rescinds: Issued: 2.100 02/07/22 1 General 2 The Board shall practice sound fiscal management procedures which guarantee maximum use of all 3 resources provided. The Board assumes responsibility, within its financial capabilities, for providing at 4 public expense all items of equipment, supplies and services that may be required in the interest of 5 education in the schools under its jurisdiction.¹ 6 In fiscal management, the Board seeks to achieve the following goals: 7 1. To engage in advance planning, with broad-based staff and community involvement; 8 9 2. To establish levels of funding which will provide quality education for the system's students; 10 11 3. To use the available techniques for budget development and management; 12 13 4. To provide timely and appropriate information to all staff with fiscal management 14 responsibilities; and 15 16 5. To establish efficient procedures for accounting, reporting, purchasing and delivery, payroll, 17 payment of vendors and contractors, and all other areas of fiscal management. Legal References Cross References 1. TCA 49-3-314(c); Internal School Funds Manual; School District Goals 1.700 Section 4-23 et seq. Version Date: February 7. 2024 Hickman County Board of Education Descriptor Code: Issued Date: Descriptor Term: 2.200 02/05/24 Annual Operating Budget Rescinds: Issued: 2.200 02/07/22 1 General 2 All school system budgets are the operational plans stated in financial terms which describe the programs 3 to be conducted during the fiscal year beginning July 1 ending June 30 the following year. 1 4 Central Office 5 PREPARATION PROCEDURES 6 Budget planning shall include an analysis of previous staffing, curriculum and facilities, and projections 7 requiring additional staffing, curriculum modifications, and additional facilities. 8 The budget proposal should be balanced, consistent with Board policy and contract conditions, to include 9 provisions for: 10 Programs to meet the needs of the entire student body 11 Staffing arrangements adequate for proposed programs 12 Maintenance of the district's equipment and facilities 13 Efficiency and economy 14 Budget preparation shall be the responsibility of the director of schools² and the chairman of the Board. 15 The director of schools will establish procedures for the involvement of staff, including requests from 16 department heads and principals, all of whom shall seek advice and suggestions from other staff and 17 faculty members. 18 The director of schools and the chairman of the Board shall develop a budget preparation calendar no 19 later than February 15 of the current school year. 4 The calendar shall be used as a guide for coordinating 20 the budgetary activities of individuals and groups, collecting budget data, reviewing budget problems, 21 and making budget decisions. Version Date: February 7. 2024 Annual Operating Budget 2.200 1 HEARING AND REVIEWS 2 The proposed budget will be available for inspection by various interested citizens or groups in the office 3 of the director of schools. 4 FINAL ADOPTION PROCEDURE 5 The Board shall adopt a budget and submit it to the County Commission no later than forty-five (45) 6 days prior to the actual date the budget is to be adopted by the county commissioners.³ 7 If the proposed budget is rejected, the board shall submit a revised budget proposal within ten (10) 8 business days after receiving notice of the rejection.⁴ 9 Within ten (10) days of adoption of the final budget, the director of schools shall file a copy with the 10 Commissioner of Education. 3 Legal References Cross References 1. Tennessee Internal School Uniform Accounting Role of the Board of Education 1.101 Policy Manual, Section 4-42 Executive Committee 1.301 2. TCA 49-2-203(a)(9) 3. TCA 5-9-402(d)(4) 4. TCA 5-9-402(d)(5)(C) 5. TCA 49-2-301(b)(1)(X); TRR/MS 0520-01-02- 13(2)(a) Page 2 of 2 Hickman County Board of Education Descriptor Term: Descriptor Code: Issued Date: 2.201 02/05/24 Line Item Transfer Authority Rescinds: Issued: 2.201 02/07/22 1 Central Office 2 Line-item transfers within major categories shall be made upon the recommendation of the director of 3 schools and approval by the Board. 4 Transfer between major budget categories shall be made with the approval of the County 5 Commission.¹ Legal References 1. OP Tenn. Atty. Gen. 83-464 (Oct 26, 1983) Version Date: February 7, 2024 Hickman County Board of Education Descriptor Term: Descriptor Code: Issued Date: 2.300 02/05/24 State and Federal Aid Eligibility Rescinds: Issued: Determination 2.300 02/07/22 1 General 2 In order to ensure comparability of services¹ from local and state funds in all of its schools, the Board 3 shall ensure that: 4 1. A systemwide salary schedule is adopted annually; 5 6 2. Teachers, principals, and support personnel are assigned to schools on an equivalent basis 7 according to grade levels and need; and 8 9 3. Curriculum materials and instructional supplies are provided to schools on an equivalent basis 10 according to grade levels and need. Legal References 1. 20 USCA § 6321 Version Date: February 7, 2024 Hickman County Board of Education Descriptor Code: Issued Date: Descriptor Term: 2.400 12/04/23 Revenues Rescinds: Issued: 2.400 02/07/22 1 General 2 Any money collected by any school shall be documented by a written receipt. 3 The schools may receive funds collected from activities and for events held at or in connection with 4 the school, including contracts with other schools for interschool events. To be included in this 5 accounting are all monies collected from lunch rooms, athletics, entertainments, school clubs, fees, 6 concessions and all fundraising activities. Each principal shall determine the reconciliation method to 7 be used for all events which require a ticket. 8 The purchase of items intended for resale for profit through the schools shall be subject to sales tax 9 based on the purchase price to the vendor providing the service or item. Resale items not intended to 10 generate a profit shall be determined by the principal. 11 FEES 12 School fees are to be kept to a minimum and may be expended only for the purposes for which they 13 were collected. The school shall not require any student to pay a fee to the school for any purpose, 14 except as authorized by the Board. No fees shall be required of any student as a condition to attend the 15 school or use its equipment.² School fees shall be waived for students who receive free or reduced- 16 price lunches. 3 No student will be penalized for non-payment of any materials fee. 17 EXTENDED SCHOOL PROGRAM 18 Extended school funds shall be collected at the individual schools and receipted and deposited in the 19 school bank account. The principal shall report the collections and pay the Board by school check.⁴ 20 FINES 21 A student will be held responsible for the cost of replacing any materials or property which the student 22 loses or damages,⁵ including textbooks, library books, equipment and buildings. All money collected 23 as fines shall be placed in the systemwide school fund. 24 TUITION INCOME 25 Tuition collected from non-resident students shall be placed in the systemwide school fund. Version Date: December 6, 2023 Revenues 2.400 1 RENTAL INCOME 2 The principal will collect and remit to the central office all money received for use of a particular 3 school facility or other school property. 4 GRANTS 5 Grants for educational purposes made available by the state and/or federal government may be sought 6 by the school system but only when the conditions of their availability are in harmony with the 7 purposes and policies of the Board and the laws of the state and county. Principals may apply for and 8 receive grants, but funds must be recorded in a separate restricted fund account.⁴ 9 COLLECTION OF FUNDS THROUGH ONLINE PAYMENT6 10 Approved district staff may utilize Linqconnect.com for electronic transactions. The Director of 11 Schools/designee shall determine when this type of transaction may be utilized on a case-by-case basis. 12 At the individual school level, the principal shall oversee the collection of funds and submit a plan that 13 includes the following: 14 1. Adequate supporting documentation for the electronic collection method including a plan to 15 provide a total daily receipt summary; 16 2. Methods of providing receipts to payers; 17 3. Information on maintaining and inspecting any voided receipts; and 18 4. How daily electronic collections shall be reconciled with the total daily receipt summary and 19 who will be assigned to complete this task. 20 Processing fees for these transactions shall be charged. 21 The Director of School/designee shall establish adequate internal controls to ensure compliance with 22 the Tennessee Internal School Funds Manual. Page 2 of 3 Revenues 2.400 Legal References Cross References 1. TCA 49-2-110(a) Fundraising Activities 2.601 2. TCA 49-6-3001(a); TCA 49-2-110(c) Student Activity Funds Management 2.900 3. TCA 49-2-114 Compensation Guides & Contracts 5.110 4. Tennessee Internal School Uniform Attendance of Non-Resident Students 6.204 Accounting Policy Manual, Section 4-40;4-37 Student Fees and Fines 6.709 5. TCA 37-10-101, 102 6. Tennessee Internal School Uniform Accounting Policy Manual, Section 5-8 Page 3 of 3 ## Table 1 | | Hickman County Board of | Education | | | --- | --- | --- | --- | | | Descriptor Term: Tobacco-Free Schools | Descriptor Code: 1.803 | Issued Date: 02/05/24 | | | | Rescinds: 1.803 | Issued: 12/07/21 | ## Table 2 | Hickman County | School System | | --- | --- | | Tobacco Free Schools | 1.803AP | ## Table 3 | | Hickman County Board of | Education | | | --- | --- | --- | --- | | | Descriptor Term: Alcohol & Drugs in the Workplace | Descriptor Code: 1.804 | Issued Date: 02/05/24 | | | | Rescinds: 1.804 | Issued: 12/07/21 | ## Table 4 | | Hickman County Board of | Education | | | --- | --- | --- | --- | | | Descriptor Term: Use of Electronic Mail (e-mail) | Descriptor Code: 1.805 | Issued Date: 04/08/24 | | | | Rescinds: 1.805 | Issued: 12/07/21 | ## Table 5 | | Hickman County Board of | Education | | | --- | --- | --- | --- | | | Descriptor Term: of | Descriptor Code: 1.806 | Issued Date: 02/05/24 | | | Advertising and Distribution Materials in the Schools | Rescinds: 1.806 | Issued: 12/07/21 | ## Table 6 | | Hickman County Board of | Education | | | --- | --- | --- | --- | | | Descriptor Term: Registered Sex Offenders | Descriptor Code: 1.808 | Issued Date: 02/05/24 | | | | Rescinds: 1.808 | Issued: 12/07/21 | ## Table 7 | Hickman County | School System | | --- | --- | | Registered Sex Offenders | 1.808AP | ## Table 8 | Name | Grade | Address | Residential Parent/Guardian | Phone Numbers | | --- | --- | --- | --- | --- | | | | | | | | | | | | | | | | | | | | | | | | | ## Table 9 | | Hickman County Board of | Education | | | --- | --- | --- | --- | | | Descriptor Term: | Descriptor Code: 2.100 | Issued Date: 02/05/24 | | | Fiscal Management Goals | Rescinds: 2.100 | Issued: 02/07/22 | ## Table 10 | | Hickman County Board of | Education | | | --- | --- | --- | --- | | | Descriptor Term: | Descriptor Code: 2.200 | Issued Date: 02/05/24 | | | Annual Operating Budget | Rescinds: 2.200 | Issued: 02/07/22 | ## Table 11 | | Hickman County Board of | Education | | | --- | --- | --- | --- | | | Descriptor Term: | Descriptor Code: 2.201 | Issued Date: 02/05/24 | | | Line Item Transfer Authority | Rescinds: 2.201 | Issued: 02/07/22 | ## Table 12 | | Hickman County Board of | Education | | | --- | --- | --- | --- | | | Descriptor Term: State and Federal Aid | Descriptor Code: 2.300 | Issued Date: 02/05/24 | | | Eligibility Determination | Rescinds: 2.300 | Issued: 02/07/22 | ## Table 13 | | Hickman County Board of | Education | | | --- | --- | --- | --- | | | Descriptor Term: | Descriptor Code: 2.400 | Issued Date: 12/04/23 | | | Revenues | Rescinds: 2.400 | Issued: 02/07/22 |