SHERRI BAKER
DOUG LANE
9037 E 40 Rd., Bon Aqua, TN 37025
2059 Lake Dr., Centerville, TN 37033
PIPPA TAYLOR
6585 Oak Hill Rd., Lyles, TN 37098
COUNTY SCHOOLS
CHRISTY MAYS
450 Hwy 50, Centerville, TN 37033
TIM HOBBS
9220 Old Bon Aqua Rd., Bon Aqua, TN 37025
JANE HERRON
PO Box 13, Nunnelly, TN 37137
TABITHA CUDE
4141 Lewis Rd., Centerville, TN 37033
*
*
1807
Dr. Belinda Anderson
Interim Director of Schools
115 MURPHREE AVENUE
CENTERVILLE, TN 37033
REGULAR BOARD MEETING
Monday, March 2, 2026 6:30 PM
Central Office - Room 203
I. Call To Order
II. Public Comment
Citizens that would like an opportunity to speak to the Board of Education during public
comment should sign up on the sheet provided at the meeting location. Anyone desiring to
speak on any subject may speak for 3 minutes without prior school board notification. The
sign-up sheet will be available from 5:30 p.m. - 6:30 p.m.
III. Moment of Silence
IV. Pledge of Allegiance
V. Agenda for March 2, 2026
VI. Special Called Session Minutes for February 7, 2026
VII. Regular Meeting Minutes for February 9, 2026
VIII. Special Recognition
A. Employee of the Month
IX. Consent Agenda Items
A. Board Chair's Report
1. Chair's Countersigned Warrants
B. Personnel Report
C. Financial Report
D. Attendance Report
E. Family Engagement Policy and School-Parent Compacts for Title I Schools
X. Information
A. School Based Therapy
XI. Items Requiring Board Action
A. Trip Requests
1. HCHS Volleyball Trip Request
2. HCHS JROTC 7th Brigade Drill Competition Request
3. EHHS Senior Trip Request
B. Approve the Distance Learning and Telemedicine (DLT) Grant
C. Approve Resolution 26-1 for DLT Agency Relationship.
D. Budget Amendments
E. Board Policies
1. Revised Board Policy 1.901 (2nd Reading)
2. Board Policies Review - 1.803--2.400
F. Board Member Resignation Letter
G. Director of Schools Contract
H. Consultant Discussion
XII. Announcements
A. Regular Board Meeting for April 13, 2026
XIII. Closing Comments
A. Legislative Representative
B. Board Chair, Board Members, Student Representatives and Interim Director of
Schools
XIV. Adjourn
DOUG LANE
2059 Lake Drive, Centerville, TN 37033
HOMELAND COUNTY SCHOOLS
CHRISTY MAYS
450 Hwy. 50, Centerville, TN 37033
PIPPA TAYLOR
SHERRI BAKER
6585 Oak Hill Rd , Lyles, TN 37098
9037 E 40 Rd., Bon Aqua, TN 37025
1807
TIM HOBBS
JANE HERRON
9220 Old Bon Aqua Rd., Bon Aqua, TN 37025
PO Box 13, Nunnelly, TN 37137
Dr. Belinda Anderson
TABITHA CUDE
4141 Lewis Rd., Centerville, TN 37033
Interim Director of Schools
115 Murphree Avenue
Centerville, TN 37033
The Hickman County Board of Education will meet in regular session on Monday, March 2, 2026 at
6:30 p.m. in RM 203 of the Central Office Complex.
I.
Call to Order
II.
Public Comment
Citizens that would like an opportunity to speak to the Board of Education during public comment
should sign up on the sheet provided at the meeting location. Anyone desiring to speak on any
subject may speak for 3 minutes without prior school board notification. The sign-up sheet will be
available from 5:30 p.m. - 6:30 p.m.
III.
Moment of Silence
IV.
Pledge of Allegiance
V.
Agenda for March 2, 2026
VI.
Special Called Session Minutes for February 7, 2026
VII.
Regular Meeting Minutes for February 9, 2026
VIII.
Special Recognition
A. Employee of the Month-Doug Lane
IX.
Consent Agenda Items
A.
Board Chair's Report
1. Chair's Countersigned Warrants
B.
Personnel Report
C.
Financial Report
D.
Attendance Report
E.
Family Engagement Policy and School-Parent Compacts for Title I Schools
X.
Items Requiring Board Action
A.
Trip Requests
1. HCHS Volleyball Trip-Coach and Players
2. HCHS JROTC 7th Brigade Drill Competition Request-Instructor and Cadets
3. EHHS Senior Trip Request-Sponsor and Students
B.
Approve the Distance Learning and Telemedicine (DLT) Grant-Business Officer/D.Newsom
C.
Approve Resolution 26-1 for DLT Agency Relationship-Business Officer/D.Newsom
D.
Budget Amendments-Business Officer
E.
Board Policies
1. Revised Board Policy 1.901 (2ⁿᵈ Reading)-Misty Shelton
2. Board Policies Review 1.803-2.400-Misty Shelton
F.
Board Member Resignation Letter-Board Chair
G.
Director of Schools Contract-Board Chair
XI.
Announcements
A.
Regular Board Meeting for April 13, 2026-Board Chair
XII.
Closing Comments
A.
Legislative Representative-Christy Mays
B.
Board Chair, Board Members, Student Representatives, and Interim Director of Schools
XIII. Adjourn
HICKMAN COUNTY BOARD OF EDUCATION
SPECIAL CALLED BOARD MEETING February 7, 2026
The Hickman county Board of Education met on February 7, 2026, at 10:00 AM in
Central Office - Room 203.
Present: Sherri Baker, Tabitha Cude, Jane Herron, Tim Hobbs, Doug Lane,
Christy Mays, Pippa Taylor.
I. Call To Order
II. Agenda for February 7, 2026
Motion to approve the Agenda for February 7, 2026.
Motion made by Tabitha Cude.
Motion seconded by Doug Lane.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
III. 10 am - Interview of Candidates
IV. 12 p.m. - 3 p.m. - Lunch and Recess for 1 on 1 Closed Door Interviews
V. 3 p.m. - Board Reconvenes - Public Comments at this time.
Citizens that would like an opportunity to speak to the Board of Education
during public comment should sign up on the sheet provided at the meeting
location.
Anyone desiring to speak on any subject may speak for 3 minutes without prior
school board notification. The sign-up sheet will be available from 10:00
a.m. - 3:00 p.m, public comment will be at 3:00 p.m.
VI. Items Requiring Board Action
A. Discuss and Roll Call Vote on Candidates for Director of Schools
Motion to wait until Monday, February 9 to vote.
Motion made by Doug Lane.
Motion seconded by Sherri Baker.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
HICKMAN COUNTY BOARD OF EDUCATION
SPECIAL CALLED BOARD MEETING February 7, 2026
VII. Adjourn
Motion to adjourn.
Motion made by Doug Lane.
Motion seconded by Tabitha Cude.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
HICKMAN COUNTY BOARD OF EDUCATION
REGULAR BOARD MEETING February 9, 2026
The Hickman county Board of Education met on February 9, 2026, at 6:30 PM in
Central Office - Room 203.
Present: Sherri Baker, Tabitha Cude, Jane Herron, Tim Hobbs, Doug Lane,
Christy Mays, Pippa Taylor.
I. Call To Order
II. Public Comment
Citizens that would like an opportunity to speak to the Board of Education
during public comment should sign up on the sheet provided at the meeting
location. Anyone desiring to speak on any subject may speak for 3 minutes
without prior school board notification. The sign-up sheet will be available
from 5:30 p.m. - 6:30 p.m.
III. Moment of Silence
IV. Pledge of Allegiance
V. Agenda for February 9, 2026
Motion to approve the Agenda for February 9, 2026 with the addendums of H,
Change Order and I, Director's Discussion and Voting.
Motion made by Jane Herron.
Motion seconded by Pippa Taylor.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
VI. Regular Meeting Minutes for January 12, 2026
Motion to approve the Regular Meeting Minutes for January 12, 2026.
Motion made by Tabitha Cude.
Motion seconded by Sherri Baker.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
VII. Special Called Session Minutes for January 22, 2026
HICKMAN COUNTY BOARD OF EDUCATION
REGULAR BOARD MEETING February 9, 2026
Motion for accepting Special Called Session Minutes for January 22, 2026.
Motion made by Christy Mays.
Motion seconded by Pippa Taylor.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
VIII. Special Recognition
A. Athletic Recognitions
1. HCHS Girls' Cross-Country Team
2. HCHS Soccer - Lalayla Haney - TSSAA Award Recognition
B. Employee of the Month
IX. Consent Agenda Items
Motion to approve the Consent Agenda Items.
Motion made by Doug Lane.
Motion seconded by Pippa Taylor.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
A. Board Chair's Report
1. Chair's Countersigned Warrants
B. Personnel Report
C. Financial Report
D. Attendance Report
E. OPEB Quarterly Report
X. Information
A. Two Mascots, One Heart: School Spotlight
XI. Items Requiring Board Action
HICKMAN COUNTY BOARD OF EDUCATION
REGULAR BOARD MEETING February 9, 2026
A. Trip Requests
1. EHHS FFA
Motion to approve the EHHS FFA trip.
Motion made by Doug Lane.
Motion seconded by Tabitha Cude.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
2. EHHS FBLA
Motion to approve EHHS FBLA trip.
Motion made by Christy Mays.
Motion seconded by Pippa Taylor.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
3. HCHS - JAG (Jobs for America's Graduates)
Motion to approve HCHS - JAG (Jobs for America's Graduates) trip.
Motion made by Jane Herron.
Motion seconded by Pippa Taylor.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
4. EHHS Welding
Motion to approve EHHS Welding trip.
Motion made by Tabitha Cude.
HICKMAN COUNTY BOARD OF EDUCATION
REGULAR BOARD MEETING February 9, 2026
Motion seconded by Sherri Baker.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
5. HCHS Construction
Motion to approve HCHS Construction skills competition.
Motion made by Christy Mays.
Motion seconded by Tabitha Cude.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
B. EHHS Prom Request
Motion to approve EHHS Prom Request.
Motion made by Sherri Baker.
Motion seconded by Pippa Taylor.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
C. Approve Bid for Chromebook Units and Chrome OS Management Service License
Motion to Approve Bid for Chromebook Units and Chrome OS Management Service
License.
Motion made by Doug Lane.
Motion seconded by Tabitha Cude.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
HICKMAN COUNTY BOARD OF EDUCATION
REGULAR BOARD MEETING February 9, 2026
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
D. Approve Recommendation for New Student Information System (SIS)
Motion to Approve Recommendation for New Student Information System (SIS),
Synergy.
Motion made by Tabitha Cude.
Motion seconded by Christy Mays.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
E. Approve Revised Disciplinary Hearing Authority for 2025-2026
Motion to Approve Revised Disciplinary Hearing Authority for 2025-2026.
Motion made by Doug Lane.
Motion seconded by Jane Herron.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
F. Budget Amendments
Motion to approve Budget Amendments #25, #26, #27, and #28.
Motion made by Tabitha Cude.
Motion seconded by Sherri Baker.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
HICKMAN COUNTY BOARD OF EDUCATION
REGULAR BOARD MEETING February 9, 2026
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
G. Board Policies
1. Revised Board Policies 1.901, 2.804 (1st Reading)
Motion to approve Revised Board Policies 1.901.
Motion made by Doug Lane.
Motion seconded by Jane Herron.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
Motion to approve 2.804 (1st Reading)
Motion made by Sherri Baker.
Motion seconded by Tim Hobbs.
Motion Result: Failed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
2. Revised Board Policy 1.404 (2nd Reading)
Motion to approve XI.G.2. Revised Board Policy 1.404 (2nd Reading)
Motion made by Tabitha Cude.
Motion seconded by Sherri Baker.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
3. Board Policies Review 1.503--1.802
HICKMAN COUNTY BOARD OF EDUCATION
REGULAR BOARD MEETING February 9, 2026
Motion to mark Board Policies Review 1.503--1.802 for review.
Motion made by Jane Herron.
Motion seconded by Doug Lane.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
H. Change Order for ISM Project at EHHS
Motion to approve Change Order for ISM Project at EHHS.
Motion made by Christy Mays.
Motion seconded by Pippa Taylor.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
I. Director Discussion and Voting
Baker - Anderson
Mays - Anderson
Herron - Tidwell
Hobbs - Tidwell
Lane - Anderson
Taylor - Tidwell
Cude - TIdwell
Motion to proceed with the vote for Director of Schools.
Motion made by Sherri Baker.
Motion seconded by Pippa Taylor.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
HICKMAN COUNTY BOARD OF EDUCATION
REGULAR BOARD MEETING February 9, 2026
XII. Announcements
A. Regular Board Meeting for March 2, 2026
XIII. Closing Comments
A. Legislative Representative
B. Board Chair, Board Members, Student Representatives, and Interim Director
of Schools
XIV. Adjourn
Motion to Adjourn.
Motion made by Doug Lane.
Motion seconded by Christy Mays.
Motion Result: Passed
Sherri Baker:
Yea
Tabitha Cude:
Yea
Jane Herron:
Yea
Tim Hobbs:
Yea
Doug Lane:
Yea
Christy Mays:
Yea
Pippa Taylor:
Yea
Yea: 7, Nay: 0
Date/Time:
1/23/2026 2:18 PM
Hickman County Finance
User:
Penny Rochelle
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
General Purpose
141
Payment Number
Vendor Name
Vendor ID
Payment Date
Cash Account
Amount
41004267
Hickman Co Trustee
2722
01/23/2026
141- -11140
$1,050.00
41004268
Hickman Co. General Sessions
2858
01/23/2026
141- -11140
$839.58
41004269
Hickman County Trustee
2937
01/23/2026
141- -11140
$390,589.15
41004270
Maury County General Sessions
3800
01/23/2026
141- -11140
$654.48
41004271
Metropolitan Life
3677
01/23/2026
141- -11140
$120.00
41004272
Tennessee Child Support
1312
01/23/2026
141- -11140
$791.00
Recelpting Unit
41004273
Tennessee Farmers Life
5297
01/23/2026
141- -11140
$925.00
Insurance
141 Total:
$394,969.21
Bank Total:
$394,969.21
Bank Payment Count:
7
Date/Time: 1/23/2026 2:21 PM
Hickman County Finance
User:
Penny Rochelle
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
Federal
142
Payment Number
Vendor Name
Vendor ID
Payment Date
Cash Account
Amount
42001033
Hickman County Trustee
2937
01/23/2026
142-010-11140
$3,253.77
142-010 Total:
$3,253.77
42001033
Hickman County Trustee
2937
01/23/2026
142-101-11140
$10,942.25
142-101 Total:
$10,942.25
42001033
Hickman County Trustee
2937
01/23/2026
142-170-11140
$1,537.70
142-170 Total:
$1,537.70
42001033
Hickman County Trustee
2937
01/23/2026
142-201-11140
$1,533.51
142-201 Total:
$1,533.51
42001033
Hickman County Trustee
2937
01/23/2026
142-601-11140
$610.34
142-601 Total:
$610.34
42001033
Hickman County Trustee
2937
01/23/2026
142-801-11140
$278.40
142-801 Total:
$278.40
42001033
Hickman County Trustee
2937
01/23/2026
142-901-11140
$11,544.17
42001034
Tennessee Farmers Life
5297
01/23/2026
142-901-11140
$30.00
Insurance
142-901 Total:
$11,574.17
42001033
Hickman County Trustee
2937
01/23/2026
142-911-11140
$255.92
142-911 Total:
$255.92
Bank Total:
$29,986.06
Bank Payment Count:
2
Date/Time: 1/23/2026 2:25 PM
Hickman County Finance
User:
Penny Rochelle
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
Cafeteria
143
Payment Number
Vendor Name
Vendor ID
Payment Date
Cash Account
Amount
43000717
American Fidelity Assurance Co
636
01/23/2026
143- -11140
$1,557.47
43000718
Ameritas Life Insurance Corp.
7442
01/23/2026
143-
-11140
$81.42
43000719
Beam Insurance Administrators
7435
01/23/2026
143- -11140
$428.41
LLC
43000720
Hickman Co Trustee
2722
01/23/2026
143-
-11140
$1,790.02
43000721
Hickman County Trustee
2937
01/23/2026
143-
-11140
$17,737.16
43000722
Tennessee Farmers Life
5297
01/23/2026
143-
-11140
$25.00
Insurance
143 Total:
$21,619.48
Bank Total:
$21,619.48
Bank Payment Count:
6
Date/Time:
2/3/2026 9:19 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
General Purpose
141
Payment Number
Vendor Name
Vendor ID
Payment Date Cash Account
Amount
41004274
County Of Hickman Misc Acct
1633
02/03/2026
141- -11140
$52,438.44
41004275
Hickman Co Trustee
2722
02/03/2026
141- -11140
$1,713.85
41004276
Perkins, Teresa
9229
02/03/2026
141- -11140
$202.28
141 Total:
$54,354.57
Bank Total:
$54,354.57
Bank Payment Count:
3
Date/Time: 2/3/2026 9:22 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
Federal
142
Payment Number
Vendor Name
Vendor ID
Payment Date Cash Account
Amount
42001035
County Of Hickman Misc Acct
1633
02/03/2026
142-901-11140
$390.19
142-901 Total:
$390.19
Bank Total:
$390.19
Bank Payment Count:
1
Date/Time:
2/6/2026 9:10 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
General Purpose
141
Payment Number
Vendor Name
Vendor ID
Payment Date
Cash Account
Amount
41004277
County Of Hickman Misc Acct
1633
02/06/2026
141- -11140
$190,306.88
41004278
Kistler, Angela
516
02/06/2026 141- -11140
$350.00
141 Total:
$190,656.88
Bank Total:
$190,656.88
Bank Payment Count:
2
Date/Time:
2/6/2026 9:14 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
Federal
142
Payment Number
Vendor Name
Vendor ID
Payment Date Cash Account
Amount
42001036
County Of Hickman Misc Acct
1633
02/06/2026
142-010-11140
$399.81
142-010 Total:
$399.81
42001036
County Of Hickman Misc Acct
1633
02/06/2026
142-101-11140
$2,443.30
142-101 Total:
$2,443.30
42001036
County Of Hickman Misc Acct
1633
02/06/2026
142-170-11140
$367.36
142-170 Total:
$367.36
42001036
County Of Hickman Misc Acct
1633
02/06/2026
142-201-11140
$303.60
142-201 Total:
$303.60
42001036
County Of Hickman Misc Acct
1633
02/06/2026
142-601-11140
$118.51
142-601 Total:
$118.51
42001036
County Of Hickman Misc Acct
1633
02/06/2026
142-901-11140
$1,033.33
142-901 Total:
$1,033.33
Bank Total:
$4,665.91
Bank Payment Count:
1
Date/Time:
2/6/2026 9:17 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
Cafeteria
143
Payment Number
Vendor Name
Vendor ID
Payment Date Cash Account
Amount
43000723
County Of Hickman Misc Acct
1633
02/06/2026 143- -11140
$9,613.46
143 Total:
$9,613.46
Bank Total:
$9,613.46
Bank Payment Count:
1
Date/Time:
2/9/2026 11:02 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
General Purpose
141
Payment Number
Vendor Name
Vendor ID
Payment Date
Cash Account
Amount
41004279
Amazon
727
02/09/2026
141- -11140
$3,532.58
41004280
Anderson, Belinda
8051
02/09/2026
141- -11140
$339.10
41004281
AT & T
7542
02/09/2026
141- -11140
$240.52
41004282
Bennett & DeCamp PLLC
8071
02/09/2026
141- -11140
$1,951.50
41004283
Bon Aqua Lyles Utility Distric
851
02/09/2026
141- -11140
$2,721.70
41004284
Ferrellgas
7446
02/09/2026
141- -11140
$2,718.11
41004285
Hermitage Hall
2916
02/09/2026
141- -11140
$840.00
41004286
Hickman County Trustee
2937
02/09/2026
141- -11140
$4,134.83
41004287
Lumen/Centurylink
4577
02/09/2026
141- -11140
$54.67
41004288
Main Street Emporium
7541
02/09/2026
141- -11140
$158.25
41004289
Meriwether Lewis Electric Coop.
3694
02/09/2026
141- -11140
$40,943.79
41004290
Pace Analytical National
2230
02/09/2026
141- -11140
$378.00
41004291
Save A Lot
4820
02/09/2026
141- -11140
$110.87
41004292
Tennessee B&E Unit
144
02/09/2026
141- -11140
$400.00
41004293
Town Of Centerville
5315
02/09/2026
141- -11140
$12,051.28
41004294
Townsend Systems
8953
02/09/2026
141- -11140
$3,943.00
41004295
TreviPay-Walmart
8999
02/09/2026
141- -11140
$636.56
41004296
UPS
8274
02/09/2026
141- -11140
$25.00
41004297
Youth Town of Tennessee, Inc.
6951
02/09/2026
141- -11140
$1,740.00
141 Total:
$76,919.76
Bank Total:
$76,919.76
Bank Payment Count:
19
Date/Time:
2/9/2026 11:10 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
Federal
142
Payment Number
Vendor Name
Vendor ID
Payment Date
Cash Account
Amount
42001039
Brain Pop, Llc
1159
02/09/2026
142-101-11140
$3,270.00
42001046
Cathey, Vince
9230
02/09/2026
142-101-11140
$204.45
142-101 Total:
$3,474.45
42001042
J.W. Pepper & Son
3242
02/09/2026
142-401-11140
$1,339.99
142-401 Total:
$1,339.99
42001037
Amazon
727
02/09/2026
142-801-11140
$117.90
42001038
Boehms, Charlotte
1209
02/09/2026
142-801-11140
$23.20
42001040
Cengage Learning
2115
02/09/2026
142-801-11140
$394.35
42001041
Collins, Todd
1430
02/09/2026
142-801-11140
$23.20
42001043
Morgan, Cindi
3731
02/09/2026
142-801-11140
$23.20
42001045
Quizlet, Inc.
9149
02/09/2026
142-801-11140
$410.30
42001047
Williams, Myles
6681
02/09/2026
142-801-11140
$23.20
142-801 Total:
$1,015.35
42001044
National Institute For Excellence
4172
02/09/2026
142-959-11140
$31,025.00
In Teaching
142-959 Total:
$31,025.00
Bank Total:
$36,854.79
Bank Payment Count:
11
Date/Time: 2/9/2026 11:13 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
Cafeteria
143
Payment Number
Vendor Name
Vendor ID
Payment Date
Cash Account
Amount
43000724
Town Of Centerville
5315
02/09/2026 143- -11140
$147.38
143 Total:
$147.38
Bank Total:
$147.38
Bank Payment Count:
1
Date/Time: 2/12/2026 11:37 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
Cafeteria
143
Payment Number
Vendor Name
Vendor ID
Payment Date
Cash Account
Amount
43000725
Gordon Food Service, Inc.
2488
02/12/2026
143- -11140
$104,329.43
43000726
Matrix Mechanical Solutions,
7974
02/12/2026
143- -11140
$128.00
LLC
43000727
Murfreesboro Pure Milk Co, Inc.
7552
02/12/2026
143- -11140
$3,260.40
43000728
Optimus Pest Solutions
47
02/12/2026
143- -11140
$240.00
43000729
Pepsi Cola
6726
02/12/2026
143- -11140
$1,278.00
43000730
Prairie Farms Dairy
18
02/12/2026
143- -11140
$14,946.01
43000731
Quill, LLC
4574
02/12/2026
143- -11140
$959.54
43000732
SNA Depository
4878
02/12/2026
143- -11140
$78.00
43000733
Volco
5841
02/12/2026
143- -11140
$3,886.17
143 Total:
$129,105.55
Bank Total:
$129,105.55
Bank Payment Count:
9
Date/Time: 2/12/2026 11:24 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
General Purpose
141
Payment Number
Vendor Name
Vendor ID
Payment Date
Cash Account
Amount
41004298
Amazon
727
02/12/2026
141- -11140
$593.53
41004299
AT & T
7542
02/12/2026
141- -11140
$159.08
41004300
Baker, Sherri
7798
02/12/2026
141- -11140
$124.70
41004301
Brewer, Robert G.
7665
02/12/2026
141- -11140
$139.20
41004302
Cashier's Office
1736
02/12/2026
141- -11140
$385.00
41004303
Central States Bus Sales, Inc.
1326
02/12/2026
141- -11140
$1,645.77
41004304
County Of Hickman Misc Acct
1633
02/12/2026
141- -11140
$6,923.98
41004305
Cross, Emily
1744
02/12/2026
141- -11140
$58.00
41004306
Gross, Debbie
2675
02/12/2026
141- -11140
$181.98
41004307
Hibbs, Polly
3038
02/12/2026
141- -11140
$43.50
41004308
Hickman Co Trustee
2722
02/12/2026
141- -11140
$265,887.79
41004309
Hickman County Trustee
2937
02/12/2026
141- -11140
$281.32
41004310
Hobbs & Associates, LLC
8996
02/12/2026
141- -11140
$1,218.81
41004311
Howell, Felicity Lasha
2984
02/12/2026
141- -11140
$74.24
41004312
Wesbrooks, Brandy M.
9231
02/12/2026
141- -11140
$37.15
41004313
Main Street Emporium
7541
02/12/2026
141- -11140
$20.75
41004314
McManus, Christy
8120
02/12/2026
141- -11140
$220.84
41004315
Monica Ogles PT
7756
02/12/2026
141- -11140
$3,518.60
41004316
Oriental Trading Co., Inc.
6258
02/12/2026
141- -11140
$148.13
41004317
Rietveid, Stephanie
993
02/12/2026
141- -11140
$1,575.00
41004318
Soliant Health, LLC
8569
02/12/2026
141- -11140
$1,673.40
41004319
The King's Daughter's School
7928
02/12/2026
141- -11140
$5,250.00
41004320
Town Of Centerville
5315
02/12/2026
141- -11140
$9,465.45
41004321
TreviPay-Walmart
8999
02/12/2026
141- -11140
$988.86
41004322
Triple J Truck Repair LLC
9155
02/12/2026
141- -11140
$2,406.00
41004323
Visa
8268
02/12/2026
141- -11140
$113.01
41004324
Whitaker, Wesley
7554
02/12/2026
141- -11140
$150.80
141 Total:
$303,284.89
Bank Total:
$303,284.89
Bank Payment Count:
27
Date/Time: 2/12/2026 11:30 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
Federal
142
Payment Number
Vendor Name
Vendor ID
Payment Date
Cash Account
Amount
42001048
Amazon
727
02/12/2026
142-010-11140
$132.99
42001051
Hickman Co Trustee
2722
02/12/2026
142-010-11140
$150.20
142-010 Total:
$283.19
42001051
Hickman Co Trustee
2722
02/12/2026
142-101-11140
$1,231.05
42001052
Rochester 100 Inc.
4736
02/12/2026
142-101-11140
$1,837.50
142-101 Total:
$3,068.55
42001051
Hickman Co Trustee
2722
02/12/2026
142-170-11140
$82.70
142-170 Total:
$82.70
42001048
Amazon
727
02/12/2026
142-201-11140
$2,950.18
42001049
BER, Inc.
1241
02/12/2026
142-201-11140
$295.00
42001051
Hickman Co Trustee
2722
02/12/2026
142-201-11140
$150.20
42001053
Tennessee Arts Academy
6120
02/12/2026
142-201-11140
$489.00
Foundation
142-201 Total:
$3,884.38
42001050
England, Miranda
8975
02/12/2026
142-801-11140
$23.20
42001051
Hickman Co Trustee
2722
02/12/2026
142-801-11140
$82.70
142-801 Total:
$105.90
42001051
Hickman Co Trustee
2722
02/12/2026
142-901-11140
$2,568.64
42001054
Wilson, Anita
7954
02/12/2026
142-901-11140
$1,232.50
142-901 Total:
$3,801.14
42001051
Hickman Co Trustee
2722
02/12/2026
142-911-11140
$82.70
142-911 Total:
$82.70
Bank Total:
$11,308.56
Bank Payment Count:
7
Date/Time: 2/17/2026 11:19 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
Federal
142
Payment Number
Vendor Name
Vendor ID
Payment Date Cash Account
Amount
42001057
Mayberry, Kimberly D.
4108
02/17/2026
142-010-11140
$137.75
142-010 Total:
$137.75
42001055
Amazon
727
02/17/2026
142-401-11140
$530.64
42001056
Bandwagon Music & Repair
8558
02/17/2026
142-401-11140
$15,512.65
42001058
Wenger Corp.
8517
02/17/2026
142-401-11140
$5,302.00
142-401 Total:
$21,345.29
Bank Total:
$21,483.04
Bank Payment Count:
4
Date/Time: 2/17/2026 11:15 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
General Purpose
141
Payment Number
Vendor Name
Vendor ID
Payment Date
Cash Account
Amount
41004325
Ace Hardware
635
02/17/2026
141- -11140
$348.28
41004326
Amazon
727
02/17/2026
141- -11140
$68.99
41004327
AT & T
7542
02/17/2026
141- -11140
$65.54
41004328
Brewer Chemicals & Equip, LLC
861
02/17/2026
141- -11140
$420.00
41004329
Central States Bus Sales, Inc.
1326
02/17/2026
141- -11140
$6,248.81
41004330
Karco Parts
3364
02/17/2026
141- -11140
$11.75
41004331
Kelsan, Inc.
3379
02/17/2026
141- -11140
$7,091.46
41004332
Kimball Midwest
3428
02/17/2026
141- -11140
$2,379.63
41004333
Lumber Yard, The
3652
02/17/2026
141- -11140
$69.35
41004334
Matrix Mechanical Solutions,
7974
02/17/2026
141- -11140
$2,334.53
LLC
41004335
Mid-South Bus Center, Inc
3706
02/17/2026
141- -11140
$3,066.72
41004336
Mills Appliances
5239
02/17/2026
141- -11140
$1,999.99
41004337
Napa Auto Parts
4125
02/17/2026
141- -11140
$101.22
41004338
O'Reilly Auto Parts
4265
02/17/2026
141- -11140
$501.67
41004339
Owen's Oil Co., Inc.
4257
02/17/2026
141- -11140
$879.20
41004340
Pace Analytical National
2230
02/17/2026
141- -11140
$378.00
41004341
Plusoptix, Inc.
9048
02/17/2026
141- -11140
$106.00
41004342
Prince Hardware, LLC
4321
02/17/2026
141- -11140
$1,407.46
41004343
SSC Service Solutions
4832
02/17/2026
141- -11140
$61,838.58
Compass Group USA, Inc.
41004344
Herrera, Tammy
8538
02/17/2026
141- -11140
$37.70
41004345
Tennessee Book Company
5286
02/17/2026
141- -11140
$484.00
41004346
Trane U.S. Inc
5383
02/17/2026
141- -11140
$755.04
41004347
TreviPay-Walmart
8999
02/17/2026
141- -11140
$257.16
41004348
Unifirst Corp.
5758
02/17/2026
141- -11140
$678.86
141 Total:
$91,529.94
Bank Total:
$91,529.94
Bank Payment Count:
24
Date/Time: 2/17/2026 11:28 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
Cafeteria
143
Payment Number
Vendor Name
Vendor ID
Payment Date Cash Account
Amount
43000734
Prince Hardware, LLC
4321
02/17/2026 143- -11140
$425.26
143 Total:
$425.26
Bank Total:
$425.26
Bank Payment Count:
1
Date/Time: 2/19/2026 10:29 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
General Purpose
141
Payment Number
Vendor Name
Vendor ID
Payment Date
Cash Account
Amount
41004349
Amazon
727
02/19/2026
141- -11140
$151.71
41004350
Duley, L.C.S.W., Joe
1814
02/19/2026
141- -11140
$1,040.00
41004351
Gordon Food Service, Inc.
2488
02/19/2026
141- -11140
$60.61
41004352
Hobbs, Tim
3117
02/19/2026
141- -11140
$290.74
41004353
Hudgins, Jennifer Thrasher
3019
02/19/2026
141- -11140
$98.60
41004354
Interpreters Unlimited, Inc.
6501
02/19/2026
141- -11140
$260.00
41004355
Lyle-Cook-Martin
7919
02/19/2026
141- -11140
$7,980.00
41004356
O'Reilly Auto Parts
4265
02/19/2026
141- -11140
$2,232.79
41004357
Optimus Pest Solutions
47
02/19/2026
141- -11140
$750.00
41004358
Parent Institute, The
4328
02/19/2026
141- -11140
$836.10
41004359
Porter, Savannah
8555
02/19/2026
141- -11140
$120.00
41004360
Quill, LLC
4574
02/19/2026
141- -11140
$191.36
41004361
Rj Young Company
4691
02/19/2026
141- -11140
$4,391.55
41004362
RJ Young Company, LLC.
4605
02/19/2026
141- -11140
$4,191.49
41004363
Stellar Therapy Services, LLC
8260
02/19/2026
141- -11140
$6,002.50
41004364
Tennessee Bureau Of
5491
02/19/2026
141- -11140
$100.00
Investigation
41004365
Tennessee School Board Assoc.
61
02/19/2026
141- -11140
$350.00
41004366
Town Of Centerville
5315
02/19/2026
141- -11140
$2,970.75
41004367
Verizon Wireless
5823
02/19/2026
141- -11140
$68.04
41004368
Zayo Education
2141
02/19/2026
141- -11140
$2,136.98
141 Total:
$34,223.22
Bank Total:
$34,223.22
Bank Payment Count:
20
Date/Time: 2/19/2026 10:33 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
Federal
142
Payment Number
Vendor Name
Vendor ID
Payment Date
Cash Account
Amount
42001060
Rj Young Company
4691
02/19/2026
142-010-11140
$254.12
42001061
RJ Young Company, LLC.
4605
02/19/2026
142-010-11140
$254.12
142-010 Total:
$508.24
42001060
Rj Young Company
4691
02/19/2026
142-101-11140
$189.48
42001061
RJ Young Company, LLC.
4605
02/19/2026
142-101-11140
$189.48
42001062
Cathey, Vince
9230
02/19/2026
142-101-11140
$195.75
142-101 Total:
$574.71
42001059
J.W. Pepper & Son
3242
02/19/2026
142-401-11140
$8,038.17
142-401 Total:
$8,038.17
Bank Total:
$9,121.12
Bank Payment Count:
4
Date/Time: 2/19/2026 10:38 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
Cafeteria
143
Payment Number
Vendor Name
Vendor ID
Payment Date
Cash Account
Amount
43000735
Rj Young Company
4691
02/19/2026
143- -11140
$336.83
43000736
RJ Young Company, LLC.
4605
02/19/2026
143- -11140
$336.83
143 Total:
$673.66
Bank Total:
$673.66
Bank Payment Count:
2
Date/Time: 2/23/2026 10:26 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
General Purpose
141
Payment Number
Vendor Name
Vendor ID
Payment Date
Cash Account
Amount
41004369
Brewer, Robert G.
7665
02/23/2026
141- -11140
$155.00
41004370
Carter, David
1639
02/23/2026
141- -11140
$688.40
41004371
CNB Computers USA, Inc.
6586
02/23/2026
141- -11140
$349.00
41004372
Ferrellgas
7446
02/23/2026
141- -11140
$1,553.10
41004373
Harvill, Nancy
2758
02/23/2026
141- -11140
$5,522.35
41004374
Hickman Co Trustee
2722
02/23/2026
141- -11140
$1,713.85
41004375
Pace Analytical National
2230
02/23/2026
141- -11140
$378.00
41004376
Republic Service, LLC #840
4739
02/23/2026
141- -11140
$4,330.44
41004377
Soliant Health, LLC
8569
02/23/2026
141- -11140
$2,091.75
41004378
Townsend Systems
8953
02/23/2026
141- -11140
$8,957.00
41004379
West, John
5995
02/23/2026
141- -11140
$125.00
141 Total:
$25,863.89
Bank Total:
$25,863.89
Bank Payment Count:
11
Date/Time: 2/23/2026 10:31 AM
Hickman County Finance
User:
Misty Weems
Payment Register By Account Control
Page 1 of 1
Bank Name
Bank Number
Federal
142
Payment Number
Vendor Name
Vendor ID
Payment Date
Cash Account
Amount
42001063
Amazon
727
02/23/2026
142-101-11140
$359.94
142-101 Total:
$359.94
42001064
B & E Electronics, Inc.
856
02/23/2026
142-401-11140
$9,372.52
42001065
Music & Arts
9054
02/23/2026
142-401-11140
$5,760.00
42001066
Taylor Music, Inc.
5689
02/23/2026
142-401-11140
$4,575.00
142-401 Total:
$19,707.52
42001063
Amazon
727
02/23/2026
142-901-11140
$85.78
142-901 Total:
$85.78
Bank Total:
$20,153.24
Bank Payment Count:
4
DOUG LANE
2059 Lake Drive, Centerville, TN 37033
HOMELAND COUNT SCHOOLS
CHRISTY MAYS
450 Hwy. 50, Centerville, TN 37033
PIPPA TAYLOR
SHERRI BAKER
6585 Oak Hill Rd, Lyles, TN 37098
*
9037 E 40 Rd., Bon Aqua, TN 37025
1807
TIM HOBBS
JANE HERRON
9220 Old Bon Aqua Rd., Bon Aqua, TN 37025
PO Box 13, Nunnelly, TN 37137
Dr. Belinda Anderson
TABITHA CUDE
4141 Lewis Rd., Centerville, TN 37033
Interim Director of Schools
115 Murphree Avenue
Centerville, TN 37033
Memorandum
To:
Board Members
From:
Dr. Belinda Anderson
Date:
1/24/2026
Re:
March Personnel Report
Leave of Absence
Professional
Support Staff
Hiring
Professional
Support Staff
Amber Slate
EHES Assistant
Resignation
Professional
Support Staff
Christy Fisher
EHES Assistant
Ben Green
HCMS Head Football Coach
Glenda Jones
School Nutrition
Ashleigh Harless
School Nutrition
Retirement
Professional
Support Staff
Transfers
Professional
Support Staff
Appointment
Professional
Support Staff
Open Positions
www.hickmank12.org
Click On Employment Opportunities
*Denotes a relationship under board policy 1.108. Applicants are qualified for the positions
Template Name: LGC Summary
Hickman County Finance
User:
Michael Elkins
Created by:
LGC
Summary Financial Statement
Date/Time:
3/2/2026 11:42 AM
February 2026
Page 1 of 4
141
General Purpose School
Year-To-Date
Month-To-Date
Estimate
Account
Description
Budget Estimate
Actual
% of Budget
Avg/Mth
Actual
% of Avg
Revenues
40110
Current Property Tax
2,773,333.00
(1,572,736.73)
56.71%
231,111.08
0.00
0.00%
40120
Trustee's Collections - Prior Year
75,000.00
(37,406.98)
49.88%
6,250.00
0.00
0.00%
40125
Trustee's Collections - Bankruptcy
500.00
(37.25)
7.45%
41.67
0.00
0.00%
40130
Cir Clk/Clk & Master Collections-Pr Yr
40,000.00
(15,175.63)
37.94%
3,333.33
0.00
0.00%
40140
Interest And Penalty
15,000.00
(3,867.94)
25.79%
1,250.00
0.00
0.00%
40161
Payments In Lieu Of Taxes - T. V. A.
3,500.00
(1,460.14)
41.72%
291.67
0.00
0.00%
40162
Payments In Lieu Of Taxes-Local
6,000.00
(6,000.00)
100.00%
500.00
0.00
0.00%
40210
Local Option Sales Tax
2,975,000.00
(1,804,374.60)
60.65%
247,916.67
0.00
0.00%
40270
Business Tax
45,000.00
(9,646.12)
21.44%
3,750.00
0.00
0.00%
41110
Marriage Licenses
1,300.00
(845.50)
65.04%
108.33
0.00
0.00%
43570
Receipts From Individual Schools
30,000.00
(6,318.33)
21.06%
2,500.00
0.00
0.00%
43582
Community Service Fees - Adults
200.00
(5.00)
2.50%
16.67
0.00
0.00%
44120
Lease/Rentals/PPP
7,500.00
(420.00)
5.60%
625.00
0.00
0.00%
44170
Miscellaneous Refunds
30,000.00
(30,614.84)
102.05%
2,500.00
0.00
0.00%
44530
Sale Of Equipment
15,000.00
0.00
0.00%
1,250.00
0.00
0.00%
44560
Damages Recovered From Individuals
3,000.00
(360.00)
12.00%
250.00
0.00
0.00%
44570
Contributions & Gifts
20,000.00
(19,025.00)
95.13%
1,666.67
0.00
0.00%
44990
Other Local Revenues
30,000.00
0.00
0.00%
2,500.00
0.00
0.00%
46175
On-Behalf Contributions For OPEB
40,000.00
0.00
0.00%
3,333.33
0.00
0.00%
46510
Tennessee Investment in Student
25,081,234.00
(15,320,578.23)
61.08%
2,090,102.83
0.00
0.00%
46515
Early Childhood Education
445,000.00
(179,526.02)
40.34%
37,083.33
0.00
0.00%
46520
School Food Service
22,000.00
0.00
0.00%
1,833.33
0.00
0.00%
46550
Driver Education
10,000.00
0.00
0.00%
833.33
0.00
0.00%
46590
Other State Education Funds
818,936.60
(578,936.60)
70.69%
68,244.72
0.00
0.00%
46610
Career Ladder Program
37,500.00
(18,644.38)
49.72%
3,125.00
0.00
0.00%
46790
Other Vocational
1,601,845.29
(66,580.74)
4.16%
133,487.11
0.00
0.00%
46851
State Revenue Sharing -T.V.A.
220,000.00
(99,092.62)
45.04%
18,333.33
0.00
0.00%
46980
Other State Grants
0.00
0.00
0.00%
0.00
0.00
0.00%
46990
Other State Revenues
100,000.00
(144,527.03)
144.53%
8,333.33
0.00
0.00%
47640
Rotc Reimbursement
65,000.00
(27,592.72)
42.45%
5,416.67
0.00
0.00%
48990
Other
4,000.00
(34,758.90)
868.97%
333.33
0.00
0.00%
49700
Insurance Recovery
0.00
(3,119.75)
0.00%
0.00
0.00
0.00%
49800
Transfers In
10,000.00
0.00
0.00%
833.33
0.00
0.00%
Total
Revenues
34,525,848.89
(19,981,651.05)
57.87%
2,877,154.07
0.00
0.00%
Expenditures
71100
Regular Instruction Program
(17,370,800.60)
11,070,699.99
63.73%
(1,447,566.72)
1,393,733.75
96.28%
71150
Alternative Instruction Program
(317,021.00)
122,413.71
38.61%
(26,418.42)
19,980.57
75.63%
Template Name: LGC Summary
Hickman County Finance
User:
Michael Elkins
Created by:
LGC
Summary Financial Statement
Date/Time:
3/2/2026 11:42 AM
February 2026
Page 2 of 4
141
General Purpose School
Year-To-Date
Month-To-Date
Estimate
Account
Description
Budget Estimate
Actual
% of Budget
Avg/Mth
Actual
% of Avg
71200
Special Education Program
(3,672,408.00)
1,867,313.38
50.85%
(306,034.00)
260,614.41
85.16%
71300
Career and Technical Education
(1,974,778.43)
607,742.50
30.78%
(164,564.87)
88,682.38
53.89%
72110
Attendance
(225,221.00)
100,536.99
44.64%
(18,768.42)
11,711.79
62.40%
72120
Health Services
(970,868.99)
477,040.91
49.14%
(80,905.75)
64,051.98
79.17%
72130
Other Student Support
(1,249,822.00)
652,795.75
52.23%
(104,151.83)
87,235.39
83.76%
72210
Regular Instruction Program
(1,709,956.00)
798,541.95
46.70%
(142,496.33)
107,338.97
75.33%
72220
Special Education Program
(564,492.00)
282,843.84
50.11%
(47,041.00)
34,738.64
73.85%
72230
Career and Technical Education
(221,945.22)
101,874.27
45.90%
(18,495.44)
12,363.15
66.84%
72250
Technology
(559,224.00)
347,486.81
62.14%
(46,602.00)
14,668.97
31.48%
72290
Other Programs
(35,000.00)
30,497.82
87.14%
(2,916.67)
0.00
0.00%
72310
Board Of Education
(697,742.00)
468,708.84
67.18%
(58,145.17)
4,670.05
8.03%
72320
Director Of Schools
(338,617.00)
166,202.28
49.08%
(28,218.08)
12,931.58
45.83%
72410
Office Of The Principal
(2,116,218.00)
1,058,612.73
50.02%
(176,351.50)
135,106.32
76.61%
72510
Fiscal Services
(50,000.00)
0.00
0.00%
(4,166.67)
0.00
0.00%
72610
Operation Of Plant
(2,704,798.00)
1,789,793.77
66.17%
(225,399.83)
174,143.74
77.26%
72620
Maintenance Of Plant
(1,381,503.00)
842,796.18
61.01%
(115,125.25)
38,885.06
33.78%
72710
Transportation
(2,006,898.00)
1,034,252.86
51.53%
(167,241.50)
90,296.29
53.99%
72810
Central And Other
(318,544.00)
70,143.02
22.02%
(26,545.33)
910.16
3.43%
73100
Food Service
(46,696.00)
0.00
0.00%
(3,891.33)
0.00
0.00%
73300
Community Services
(114,189.00)
50,368.78
44.11%
(9,515.75)
6,654.90
69.94%
73400
Early Childhood Education
(535,338.00)
263,037.05
49.13%
(44,611.50)
35,826.68
80.31%
76100
Regular Capital Outlay
(1,623,892.64)
450,440.30
27.74%
(135,324.39)
14,446.10
10.68%
Total
Expenditures
(40,805,972.88)
22,654,143.73
55.52%
(3,400,497.74)
2,608,990.88
76.72%
Total
141
General Purpose School
(6,280,123.99)
2,672,492.68
42.55%
(523,343.67)
2,608,990.88
498.52%
Template Name: LGC Summary
Hickman County Finance
User:
Michael Elkins
Created by:
LGC
Summary Financial Statement
Date/Time:
3/2/2026 11:42 AM
February 2026
Page 3 of 4
142
School Federal Projects
Year-To-Date
Month-To-Date
Estimate
Account
Description
Budget Estimate
Actual
% of Budget
Avg/Mth
Actual
% of Avg
Revenues
44170
Miscellaneous Refunds
0.00
0.00
0.00%
0.00
0.00
0.00%
47131
Vocational Educ - Basic Grants To
120,564.65
(35,521.58)
29.46%
10,047.05
0.00
0.00%
47141
Title 1 Grants To Local Educ Agencies
1,305,024.91
(420,247.58)
32.20%
108,752.08
0.00
0.00%
47143
Special Education - Grants To States
1,085,813.68
(349,011.26)
32.14%
90,484.47
0.00
0.00%
47145
Special Education Preschool Grants
53,018.44
(9,776.05)
18.44%
4,418.20
0.00
0.00%
47146
English Language Acquisition Grants
0.00
(35,776.33)
0.00%
0.00
0.00
0.00%
47148
Rural Education
84,010.08
(24,555.14)
29.23%
7,000.84
0.00
0.00%
47189
Eisenhower Prof Development State
238,626.68
(41,715.05)
17.48%
19,885.56
0.00
0.00%
47309
COVID-19 Grant D
74,500.00
0.00
0.00%
6,208.33
0.00
0.00%
47401
American Rescue Plan Act Grant #1
0.00
0.00
0.00%
0.00
0.00
0.00%
47590
Other Federal Through State
136,548.80
0.00
0.00%
11,379.07
0.00
0.00%
Total
Revenues
3,098,107.24
(916,602.99)
29.59%
258,175.60
0.00
0.00%
Expenditures
71100
Regular Instruction Program
(875,779.05)
455,376.98
52.00%
(72,981.59)
73,512.63
100.73%
71200
Special Education Program
(814,441.23)
344,129.37
42.25%
(67,870.10)
48,849.14
71.97%
71300
Career and Technical Education
(102,677.25)
39,511.93
38.48%
(8,556.44)
2,353.78
27.51%
72130
Other Student Support
(31,418.79)
12,792.48
40.72%
(2,618.23)
1,083.78
41.39%
72210
Regular Instruction Program
(935,379.28)
370,900.62
39.65%
(77,948.27)
62,684.63
80.42%
72220
Special Education Program
(306,890.89)
147,703.07
48.13%
(25,574.24)
20,279.76
79.30%
72230
Career and Technical Education
(5,240.17)
339.29
6.47%
(436.68)
0.00
0.00%
72710
Transportation
(26,280.58)
7,886.95
30.01%
(2,190.05)
1,726.95
78.85%
Total
Expenditures
(3,098,107.24)
1,378,640.69
44.50%
(258,175.60)
210,490.67
81.53%
Total
142
School Federal Projects
0.00
462,037.70
100.00%
0.00
210,490.67
0.00%
Template Name: LGC Summary
Hickman County Finance
User:
Michael Elkins
Created by:
LGC
Summary Financial Statement
Date/Time:
3/2/2026 11:42 AM
February 2026
Page 4 of 4
143
Central Cafeteria
Year-To-Date
Month-To-Date
Estimate
Account
Description
Budget Estimate
Actual
% of Budget
Avg/Mth
Actual
% of Avg
Revenues
43521
Lunch Payments - Children
0.00
(517.40)
0.00%
0.00
0.00
0.00%
43522
Lunch Payments - Adults
22,000.00
(13,220.49)
60.09%
1,833.33
0.00
0.00%
43523
Income From Breakfast
2,500.00
(2,192.88)
87.72%
208.33
0.00
0.00%
43525
A La Carte Sales
265,000.00
(120,302.49)
45.40%
22,083.33
0.00
0.00%
43570
Receipts From Individual Schools
0.00
0.00
0.00%
0.00
0.00
0.00%
44110
Investment Income
1,000.00
(92.47)
9.25%
83.33
0.00
0.00%
44170
Miscellaneous Refunds
0.00
0.00
0.00%
0.00
0.00
0.00%
47111
USDA School Lunch Program
1,800,000.00
(930,548.84)
51.70%
150,000.00
0.00
0.00%
47113
Breakfast
750,000.00
(343,615.76)
45.82%
62,500.00
0.00
0.00%
47114
USDA Other
0.00
(4,887.54)
0.00%
0.00
0.00
0.00%
Total
Revenues
2,840,500.00
(1,415,377.87)
49.83%
236,708.33
0.00
0.00%
Expenditures
73100
Food Service
(2,957,934.00)
2,191,600.09
74.09%
(246,494.50)
182,356.72
73.98%
Total
Expenditures
(2,957,934.00)
2,191,600.09
74.09%
(246,494.50)
182,356.72
73.98%
Total
143
Central Cafeteria
(117,434.00)
776,222.22
660.99%
(9,786.17)
182,356.72
1,863.
1ssrtn07.p 70-4
Hickman County School District
03/02/26
Page:1
05.26.02.00.00
Director's Monthly Membership Attendance Report
9:06 AM
School District: Hickman County
District No.
410
Date
03/02/26
Month of School
School Name:
Centerville Elementary School
School No.
005
No. of Days In Session: 14
Prepared By:
Phone:
Begin Date: 02/01/26 End Date: 02/28/26
Grade
Net Enrollment to Date
End of Month
Average Daily
Average Daily
Membership
Attendance
Membership
Male
Female
Total
K
47
39
86
92
81.6426
91.2857
01
69
51
120
132
121.2855
131.5714
02
52
45
97
107
98.6426
106.9285
03
.0000
.0000
04
.0000
.0000
05
.0000
.0000
06
.0000
.0000
07
.0000
.0000
08
.0000
.0000
09
.0000
.0000
10
.0000
.0000
11
.0000
.0000
12
.0000
.0000
K-12
168
135
303
331
301.5708
329.7857
GRAND TOTAL
168
135
303
331
301.5708
329.7857
1ssrtn07.p 70-4
Hickman County School District
03/02/26
Page:2
05.26.02.00.00
Director's Monthly Membership Attendance Report
9:06 AM
School District: Hickman County
District No.
410
Date
03/02/26
Month of School
School Name:
Centerville Intermediate
School No.
007
No. of Days In Session: 14
Prepared By:
Phone:
Begin Date: 02/01/26 End Date: 02/28/26
Grade
Net Enrollment to Date
End of Month
Average Daily
Average Daily
Membership
Attendance
Membership
Male
Female
Total
K
.0000
.0000
01
.0000
.0000
02
.0000
.0000
03
53
56
109
117
110.7856
117.0000
04
40
54
94
103
96.4998
103.3571
05
57
48
105
111
102.5712
111.0000
06
.0000
.0000
07
.0000
.0000
08
.0000
.0000
09
.0000
.0000
10
.0000
.0000
11
.0000
.0000
12
.0000
.0000
K-12
150
158
308
331
309.8567
331.3571
GRAND TOTAL
150
158
308
331
309.8567
331.3571
1ssrtn07.p 70-4
Hickman County School District
03/02/26
Page: 3
05.26.02.00.00
Director's Monthly Membership Attendance Report
9:06 AM
School District: Hickman County
District No.
410
Date
03/02/26
Month of School
School Name:
East Hickman Elementary School
School No.
015
No. of Days In Session: 14
Prepared By:
Phone:
Begin Date: 02/01/26 End Date: 02/28/26
Grade
Net Enrollment to Date
End of Month
Average Daily
Average Daily
Membership
Attendance
Membership
Male
Female
Total
K
57
57
114
117
111.2855
117.4285
01
49
45
94
106
98.3570
106.0000
02
48
50
98
103
94.7855
101.3571
03
.0000
.0000
04
.0000
.0000
05
.0000
.0000
06
.0000
.0000
07
.0000
.0000
08
.0000
.0000
09
.0000
.0000
10
.0000
.0000
11
.0000
.0000
12
.0000
.0000
K-12
154
152
306
326
304.4281
324.7856
I
GRAND TOTAL
154
152
306
326
304.4281
324.7856
1ssrtn07.p 70-4
Hickman County School District
03/02/26
Page: 4
05.26.02.00.00
Director's Monthly Membership Attendance Report
9:06 AM
School District: Hickman County
District No.
410
Date
03/02/26
Month of School
School Name:
East Hickman Intermediate
School No.
016
No. of Days In Session: 14
Prepared By:
Phone:
Begin Date: 02/01/26 End Date: 02/28/26
Grade
Net Enrollment to Date
End of Month
Average Daily
Average Daily
Membership
Attendance
Membership
Male
Female
Total
K
.0000
.0000
01
.0000
.0000
02
.0000
.0000
03
41
43
84
92
85.4284
92.0000
04
57
49
106
115
109.0713
115.0000
05
59
55
114
125
118.9284
125.0000
06
.0000
.0000
07
.0000
.0000
08
.0000
.0000
09
.0000
.0000
10
.0000
.0000
11
.0000
.0000
12
.0000
.0000
K-12
157
147
304
332
313.4282
332.0000
GRAND TOTAL
157
147
304
332
313.4282
332.0000
1ssrtn07.p 70-4
Hickman County School District
03/02/26
Page: 5
05.26.02.00.00
Director's Monthly Membership Attendance Report
9:06 AM
School District: Hickman County
District No.
410
Date
03/02/26
Month of School
School Name:
East Hickman Middle School
School No.
017
No. of Days In Session: 14
Prepared By:
Phone:
Begin Date: 02/01/26 End Date: 02/28/26
Grade
Net Enrollment to Date
End of Month
Average Daily
Average Daily
Membership
Attendance
Membership
Male
Female
Total
K
.0000
.0000
01
.0000
.0000
02
.0000
.0000
03
.0000
.0000
04
.0000
.0000
05
.0000
.0000
06
63
54
117
135
127.6427
134.4285
07
41
49
90
101
90.0712
100.6428
08
59
44
103
112
106.0713
112.0000
09
.0000
.0000
10
.0000
.0000
11
.0000
.0000
12
.0000
.0000
K-12
163
147
310
348
323.7852
347.0714
GRAND TOTAL
163
147
310
348
323.7852
347.0714
1ssrtn07.p 70-4
Hickman County School District
03/02/26
Page: 6
05.26.02.00.00
Director's Monthly Membership Attendance Report
9:06 AM
School District: Hickman County
District No.
410
Date
03/02/26
Month of School
School Name:
East Hickman High School
School No.
018
No. of Days In Session: 14
Prepared By:
Phone:
Begin Date: 02/01/26 End Date: 02/28/26
Grade
Net Enrollment to Date
End of Month
Average Daily
Average Daily
Membership
Attendance
Membership
Male
Female
Total
K
.0000
.0000
01
.0000
.0000
02
.0000
.0000
03
.0000
.0000
04
.0000
.0000
05
.0000
.0000
06
.0000
.0000
07
.0000
.0000
08
.0000
.0000
09
56
49
105
111
102.5712
111.0714
10
50
42
92
96
87.6427
96.0000
11
50
40
90
100
93.2141
100.0000
12
50
29
79
81
74.5713
80.9285
K-12
206
160
366
388
357.9994
387.9999
GRAND TOTAL
206
160
366
388
357.9994
387.9999
1ssrtn07.p 70-4
Hickman County School District
03/02/26
Page: 7
05.26.02.00.00
Director's Monthly Membership Attendance Report
9:06 AM
School District: Hickman County
District No.
410
Date
03/02/26
Month of School
School Name:
Hickman County Learning Academ
School No.
019
No. of Days In Session: 14
Prepared By:
Phone:
Begin Date: 02/01/26 End Date: 02/28/26
Grade
Net Enrollment to Date
End of Month
Average Daily
Average Daily
Membership
Attendance
Membership
Male
Female
Total
K
.0000
.0000
01
.0000
.0000
02
.0000
.0000
03
.0000
.0000
04
.0000
.0000
05
.0000
.0000
06
2
1.6428
2.0000
07
3
2.1428
2.8571
08
1
1
2
5
4.6428
5.0000
09
1
1
5
4.5000
5.0000
10
2
2
5
4.3571
4.7142
11
1
2
3
5
4.5000
4.5000
12
4
4
9
8.5000
9.0000
K-12
5
7
12
34
30.2856
33.0714
GRAND TOTAL
5
7
12
34
30.2856
33.0714
1ssrtn07.p 70-4
Hickman County School District
03/02/26
Page: 8
05.26.02.00.00
Director's Monthly Membership Attendance Report
9:06 AM
School District: Hickman County
District No.
410
Date
03/02/26
Month of School
School Name:
Hickman County Middle School
School No.
020
No. of Days In Session: 14
Prepared By:
Phone:
Begin Date: 02/01/26 End Date: 02/28/26
Grade
Net Enrollment to Date
End of Month
Average Daily
Average Daily
Membership
Attendance
Membership
Male
Female
Total
K
.0000
.0000
01
.0000
.0000
02
.0000
.0000
03
.0000
.0000
04
.0000
.0000
05
.0000
.0000
06
54
46
100
114
107.6427
114.0000
07
56
51
107
114
105.2855
112.9285
08
59
53
112
130
121.9284
128.6428
09
.0000
.0000
10
.0000
.0000
11
.0000
.0000
12
.0000
.0000
K-12
169
150
319
358
334.8567
355.5714
GRAND TOTAL
169
150
319
358
334.8567
355.5714
lssrtn07.p 70-4
Hickman County School District
03/02/26
Page: :9
05.26.02.00.00
Director's Monthly Membership Attendance Report
9:06 AM
School District: Hickman County
District No.
410
Date
03/02/26
Month of School
School Name:
Hickman County High School
School No.
030
No. of Days In Session: 14
Prepared By:
Phone:
Begin Date: 02/01/26 End Date: 02/28/26
Grade
Net Enrollment to Date
End of Month
Average Daily
Average Daily
Membership
Attendance
Membership
Male
Female
Total
K
.0000
.0000
01
.0000
.0000
02
.0000
.0000
03
.0000
.0000
04
.0000
.0000
05
.0000
.0000
06
.0000
.0000
07
.0000
.0000
08
.0000
.0000
09
64
27
91
98
86.6426
97.4285
10
37
43
80
92
81.7855
92.2857
11
50
37
87
94
86.9998
94.2857
12
57
49
106
109
97.4283
109.0000
K-12
208
156
364
393
352.8564
392.9999
GRAND TOTAL
208
156
364
393
352.8564
392.9999
1ssrtn07.p 70-4
Hickman County School District
03/02/26
Page 10
05.26.02.00.00
Director's Monthly Membership Attendance Report
9:06 AM
School District: Hickman County
District No.
410
Date
03/02/26
Month of School
School Name:
HC SPED SERVICE SCHOOL
School No.
999
No. of Days In Session: 19
Prepared By:
Phone:
Begin Date: 02/01/26 End Date: 02/28/26
Grade
Net Enrollment to Date
End of Month
Average Daily
Average Daily
Membership
Attendance
Membership
Male
Female
Total
K
.0000
.0000
01
.0000
.0000
02
.0000
.0000
03
2
2
2
.0000
.0000
04
1
1
1
.0000
.0000
05
1
2
3
2
.0000
.0000
06
.0000
.0000
07
.0000
.0000
08
1
1
1
.0000
.0000
09
.0000
.0000
10
.0000
.0000
-
11
.0000
.0000
12
.0000
.0000
K-12
4
3
7
6
.0000
.0000
GRAND TOTAL
4
3
7
6
.0000
.0000
.
1ssrtn07.p 70-4
Hickman County School District
03/02/26
Page: 11
05.26.02.00.00
Director's Monthly Membership Attendance Report
9:06 AM
School District: Hickman County
District No. 410
Date
03/02/26
Month of School
School Name:
District Summary
School No.
No. of Days In Session: 19
Prepared By:
Phone:
Begin Date: 02/01/26 End Date: 02/28/26
Grade
Net Enrollment to Date
End of Month
Average Daily
Average Daily
Membership
Attendance
Membership
Male
Female
Total
K
104
96
200
209
192.9282
208.7142
01
118
96
214
238
219.6425
237.5714
02
100
95
195
210
193.4282
208.2857
03
96
99
195
211
196.2140
209.0000
04
98
103
201
219
205.5712
218.3571
05
117
105
222
238
221.4997
236.0000
06
117
100
217
251
236.9283
250.4285
07
97
100
197
218
197.4996
216.4285
08
119
99
218
248
232.6425
245.6428
09
121
76
197
214
193.7139
213.4999
10
89
85
174
193
173.7853
192.9999
11
101
79
180
199
184.7140
198.7857
12
107
82
189
199
180.4996
198.9285
K-12
1,384
1,215
2,599
2,847
2629.0675
2834.6427
GRAND TOTAL
1,384
1,215
2,599
2,847
2629.0675
2834.6427
End of report
East Hickman Intermediate School
Parent and Family Engagement Policy
The Purpose
EHIS's Parent & Family Engagement Policy was constructed to encourage family engagement, create a common
vision among children, families, teachers, community members, and administrators.
The Plan
Standard 1: Welcoming ALL Families We want to welcome and value families, teachers, and administrators in the
planning, revision, and carrying out of programs, communication, and meetings to make the atmosphere at EHIS a
positive, welcoming, and safe learning environment. We have phone conferences when needed, two scheduled
Parent-Teacher conferences with childcare provided, and annual 504 and IEP Meetings. We have Open
House/Orientation, Family Nights, and Eagle Strut. Leadership Committees meet monthly. Families may access
and/or communicate through EHIS's website, electronic marquee, Facebook, Remind, Skylert, Skyward, cell phone
texts, email messages, newsletters, and surveys.
Standard 2: Communicating Effectively We include technical assistance for readily available communication for
families, teachers, community members, administrators and staff. Families receive communications via EHIS's
website, electronic marquee, Facebook, Remind, Skylert, Skyward, email messages, cell phone texts, and
every-nine-week phone calls. Information related to school programs, meetings, and other activities is shared with
families in a language the families can understand.
Standard 3: Supporting Student Success We encourage regular opportunities for families to strengthen their
knowledge and skills to help their children to succeed academically. Fall/Spring Family Nights have book fairs, prizes,
games, and family workshops to help educate families on learning strategies and curriculum. Families are invited to
serve as members of the School-wide Leadership Committee and can bring any concerns relating to the education of
their children. The purpose of scheduled or requested Parent-Teacher Conferences, 504 meetings, and IEP meetings
are to discuss the child's progress, share concerns, and make suggestions between families and teachers.
Newsletters from administrators are sent home regarding end-of-year testing and outlining how families can help
prepare their child. An Open House and Orientation are provided to help explain how the school functions.
Explanations of the curriculum, forms of assessments, and achievement levels are communicated to families. An
annual meeting with flexible and varied times is held to inform families of the school's participation in & explain
requirements of Title I.
Standard 4: Speaking Up for Every Child We provide information to families to enable them to be advocates for
children, ensuring fairness and equal opportunities in the children's education. School and district calendar of events
are given to families telling of yearly events. Sign-in sheets, meeting agendas, and minutes are kept on file to assess
family participation. Reasonable opportunities are provided for families with limited English proficiencies and/or
disabilities. Family members have the opportunity to be a part of the Leadership Team and School Improvement
Planning.
Standard 5: Sharing Power We strive to have family involvement in the making of policies, procedures, and
activities planning. Families are invited to serve as members of the School-Wide Leadership Committee and are able
to bring any concerns relating to the education of their children. We make Family-School Compacts and surveys to
gain insight from all stakeholders. There is a Suggestion Corner at Open House/Orientation and Family Nights where
families can voice praises, concerns, and opinions written and verbally. Families are included in committee meetings
to review/revise the Family Engagement Policy and the School Improvement Plan.
Standard 6: Collaborating with Community We reach out to the community, students, families, and staff by
expanding our learning opportunities, community services/events, and civic participation. Surveys are sent to all
stakeholders for the purpose of using data to plan the next year. Families are able to eat Thanksgiving and Christmas
lunches with their children. Each classroom is adopted by a community organization who provides support throughout
the year. Adopt a Classroom Local churches make weekend snack bags for eligible students. Friday Friends During
our annual Career Day, a wide range of careers are brought on-site where children engage and interact with
community members. Hickman County 4-H agent provides monthly instruction to 4th and 5th grade students, and our
students interact with high school 4-H members. Community members, family members, and district employees are
proctors during our TCAP TNReady testing.
Revised 08/2025
East Hickman Intermediate School
School-Family Compact
The School-Family Compact has outlined how families, the school staff, and students will share
the responsibility for improving student academic achievement. The purpose of this compact is
to develop a partnership to connect learning at home and learning at school.
I,
, as a teacher at East Intermediate, will strive to:
Provide high quality curriculum and instruction to enable students to meet the state's
academic achievement standards.
Determine each student's educational needs and adjust instruction to accommodate those
needs.
Have high expectations for myself, students, and other staff members.
Have an annual meeting to review the School-Family Compact and school-level Family
Engagement Policy.
Hold parent-teacher conferences twice a year and more often if needed.
Maintain open lines of communication with students and families.
Provide frequent progress reports to families.
Provide opportunities for families to volunteer at school.
Show respect and caring for all students and provide a safe environment.
We,
, as family, will strive to:
See that my child attends school regularly and is on time with his/her supplies and dressed in
proper school attire.
Monitor my child's homework.
Check with my child for information sent home, promptly read it and sign it.
Attend school functions and parent-teacher conferences.
Encourage the positive use of leisure time.
Provide a quiet place for my child to complete homework assignments, study, and read.
Communicate with the teacher frequently to find out how my child is doing in school.
I,
, as a student at East Intermediate, will strive to:
Come to school prepared with my homework and supplies and dressed in proper school attire.
Show respect for myself, my school, and other people.
Work to resolve conflicts in positive, nonviolent ways.
Work hard to do my best in class.
Revised 08/2025
East Hickman Intermediate School School-Family Compact
The School-Family Compact has outlined how families, the school staff, and students
will share the responsibility for improving student academic achievement. The purpose
of this compact is to develop a partnership to connect learning at home and learning at
school.
I,
, as a teacher at East Intermediate, will strive to:
Provide high quality curriculum and instruction to enable students to meet the state's
academic achievement standards.
Determine each student's educational needs and adjust instruction to accommodate
those needs.
Have high expectations for myself, students, and other staff members.
Have an annual meeting to review the School-Family Compact and school-level
Family Engagement Policy.
Hold parent-teacher conferences twice a year and more often if needed.
Maintain open lines of communication with students and families.
Provide frequent progress reports to families.
Provide opportunities for families to volunteer at school.
Show respect and caring for all students and provide a safe environment.
We,
, as family, will strive to:
See that my child attends school regularly and is on time with his/her supplies and
dressed in proper school attire.
Monitor my child's homework.
Check with my child for information sent home, promptly read it and sign it.
Attend school functions and parent-teacher conferences.
Encourage the positive use of leisure time.
Provide a quiet place for my child to complete homework assignments, study, and
read.
Communicate with the teacher frequently to find out how my child is doing in school.
I,
, as a student at East Intermediate, will strive to:
Come to school prepared with my homework and supplies and dressed in proper
school attire.
Show respect for myself, my school, and other people.
Work to resolve conflicts in positive, nonviolent ways.
Work hard to do my best in class.
Revised 08/04/2025
Centerville Intermediate School
Family Engagement Policy
2025-2026
The mission of Centerville Intermediate School is to create an atmosphere where every child is valued and
nurtured toward success. Our vision is to guarantee that every student departs our school with a quality
education and the ability to thrive productively as a responsible student and successful citizen.
How are parents included in the ongoing formulation of the Family Engagement Policy and
programs for parent involvement?
Our school policy will be reviewed and updated annually. This process will take place during a Leadership
Team meeting in which parents are included as stakeholders, providing an integral part of the process. The
policy will be made available to parents at registration or enrollment, at the annual Title I meeting, in student
handbooks, in the front office, and can also be accessed on our school's website.
How will our plan be shared with families?
An annual Title I meeting will be held at the beginning of the school year to explain the school-wide program.
Additionally, letters explaining the program will be sent home and information will be on the school website.
Teachers will also discuss any questions and concerns at parent/teacher conferences.
How will CIS explain the Title I program to parents of participating students?
A Title I Annual Meeting will be held at the beginning of the school year with a presentation of Title I
Services. This will include how students are identified to participate in the program, the services that will be
provided, and an introduction of those providing Title I services.
What activities will be provided at CIS to assist parents in becoming more involved in the education
of their children?
Parents are invited to after school and school wide events/activities throughout the school year.
Parents will be informed of events through multiple avenues listed in the next section.
How will parents be informed of school activities?
Written communication including school/classroom newsletters
Skylert calls
CIS website
School Marquee
Parent/ Teacher Conferences
Facebook
How will parents at CIS be provided with information about curriculum, assessments, and
proficiency levels?
CIS will hold an annual Open House at the beginning of the school year. Where parents will be invited to
visit their child's classrooms and meet his/her teachers.
The curriculum at CIS follows the TN State Standards. Aimsweb is used to measure student progress as
well as MasteryConnect assessments within classrooms and an end of year summative assessment (TN
Ready).
Centerville Intermediate School
Family Engagement Policy
2025-2026
How will parents utilize opportunities as stakeholders at CIS?
Parents are invited to serve as members of the School-wide Leadership Committee and are to
bring to the committee any concerns relating to the education of their children.
Parent/Teacher Conferences are scheduled each semester at times convenient to parents'
attendance. Parents may also request conferences as needed.
CIS teachers keep in constant contact with parents through the following: E-mails, letters, phone
calls, Graded paper folders, Class Dojo, classwork folders, progress reports, report cards,
Facebook, etc.
How can parents be involved at CIS and how will this help student achievement?
Parents are invited to attend all school activities throughout the year such as:
Parent Involvement Activities
Academic Activities
Open House
Title I Meeting
Back to School Bash
Parent/Teacher Conferences
Walk the Dawg
Family Reading Night
Boo Bash
STEM Night
Book Fair
Art Show
Career Day
Awards Day
Field Day
The partnership between home and school will naturally have a positive impact on student achievement.
What materials are provided for parents?
Parent-School Compacts
Invitations and reminders to special events
Transitional material brochures (e.g. beginning school and moving to middle school)
These materials are distributed to CIS by the local LEA and are prepared in languages parents can
understand.
How is the school-parent compact developed and distributed?
The compact is addressed during our annual School-wide Leadership Committee meeting each spring. The
committee, composed of an administrator, teachers, and parents, reviews and offers suggestions to improve
the effectiveness of this document. It is available to all students and their parents at the beginning of the
school year. The CIS family engagement policy is posted to the school website. The importance of this
document is discussed at our annual Title meeting. It is also provided in a language and format that parents
understand.
Centerville
Intermediate
2025-2026
School Parent
JOINTLY DEVELOPED
Compact
Our School-Parent Compact is developed by our School
Leadership Team. Our team is composed of
administration, faculty, community members, and
parents. We value your input and welcome your
feedback. You may contribute at our monthly
Leadership Meetings or by email to
rose.korte@hickmank12.org
BUILDING RELATIONSHIPS
We know that relationships are the key to success, and
we offer many opportunities to meet our CIS families
including the following:
WHAT IS A SCHOOL-PARENT COMPACT?
Host Meet the Teacher/Open House
Parent Teacher Conferences
A School-Parent Compact is a written agreement
between families, students, and teachers. It outlines
Family Engagement Activities
the necessary steps that must be taken by all to be
Leadership Team
certain students meet the rigorous academic
Family Reading Night
standards.
Art Show/STEM
Effective School-Parent Compacts:
Link goals to the School Improvement Plan
COMMUNICATION ABOUT STUDENT
Focus on student learning
LEARNING
Describe how teachers will help students develop
skills using high-quality instruction
Communication is vital to the success of everyone
Share strategies that families can use at home
involved in your child's education. We have multiple
Explain how teachers and parents will
ways of communicating with you including the
communicate about student progress
following:
Daily Take-Home folder
Skyward Parent Portal
Weekly Graded Papers folder/Progress Reports
Class Dojo/Remind messaging Apps
Monthly school newsletter
School website and Facebook page updates
Parent Teacher Conferences
Emails/Phone calls
School marquee
CENTERVILLE INTERMEDIATE SCHOOL
CENTERVILLE INTERMEDIATE SCHOOL
-GOALS-
- COMMUNITY PARTNERSHIPS -
Hickman County School System sets overall goals for
Centerville Intermediate School recognizes the
the district and Centerville Intermediate School aligns
importance of the role the community plays in the
education of our students. Community involvement
its goals to the district. The Centerville Intermediate
School goals for 2025-2026 are:
helps strengthen the bond between students, teachers,
and parents with our local businesses and community
Create a culture of high expectations for all
members. Some of our partnership activities include
students
but are not limited to:
Provide high quality instruction through an
engaging and rigorous curriculum
MLEC grants
Nurture partnerships with families and
Adopt-A-Class Program
members of the community to help improve
Career Day
student achievement
Women's Club Poetry Contest
Farm Bureau Poster Contest
4-H
Aware Program
TOGETHER FOR SUCCESS!
-TEACHERS, PARENTS, AND STUDENTS -
CENTERVILLE INTERMEDIATE SCHOOL
Communication between families and schools is
- PARENTS -
necessary for student success. As parents and teachers
share information with each other about a student, the
Teamwork between teachers and parents is crucial for
better equipped both will be to help that student
success. There are many things that can be done at
achieve academically. We can achieve our goals when
home to help your child be successful.
we all work together!
Check your child's homework folder daily.
Check your child's homework.
CENTERVILLE INTERMEDIATE SCHOOL
Make math learning fun!! Use items at home
- STUDENTS -
to review multiplication facts (dice, playing
cards, etc.)
Centerville Intermediate offers many positive incentives
Read for 20 minutes every day. You can read
to encourage excellent behavior. We have high
with your child, or they can read
expectations for all of our students. Our rules are as
independently. Ask them questions about
follows:
what you have been reading.
Attend Family Reading Night and Parent
Follow all school safety rules
Teacher Conferences
Be respectful and responsible
Keep a routine for homework/school work
Complete all classroom and
review (a quick nightly review will be much
homework assignments
easier than waiting until the night before the
Make attendance a priority
test.
Always give your best effort
Do you have questions about your child's progress?
Contact your child's teacher at (931) 729-2748 or by email
All school emails are as follows:
firstname.lastname@hickmank12.org
EAST HICKMAN ELEMENTARY
Family Engagement Policy
2025-2026
East Hickman Elementary School involves families in our Family Engagement Policy in an
organized, ongoing, and timely way. Families and parents are a vital part of our school
leadership team. As a part of this team, families and parents are invited to monthly leadership
meetings. During these meetings, parents are involved in the planning, review, and improvement
of programs for Family Engagement and the Family Engagement Policy.
An annual meeting to which all families are invited will be held at the beginning of the school
year to explain the Title I, Part A School-Wide Program. At this meeting, the program is
explained and parents are encouraged to ask questions. Letters explaining the program will be
sent home to those who were unable to attend the orientation. An additional meeting will be held
to offer more flexibility.
East Hickman Elementary School makes the school level policy and plan available to the local
community in a variety of ways, including a district website and an East Hickman Elementary
School website, in the school office, and in our school handbook.
East Hickman Elementary School provides families with timely information about the school
through: parent/family workshops, school-wide/grade level specific events, activities throughout
the school year, and newsletters for parents and families. Upcoming events and other important
information is provided on the district website, the school website, the digital sign located in the
front of the school, phone calls, emails, class Dojo, and communication folders.
At the beginning of the year Open House, East Hickman Elementary School provides families
with descriptions and explanations of the curriculum used at the school, the state standards being
taught, the forms of academic assessment used to measure student progress, and the proficiency
levels students are expected to meet. Families are also provided with individual student updates
throughout the school year. Through RTI letters, Interventionists give updates to the students'
families when there are any changes.
East Hickman Elementary School provides families with opportunities for regular meetings, if
requested, to formulate suggestions, to participate in decisions relating to the education of their
children, and to respond to any suggestions as soon as practically possible. Family members are
invited to serve as members of the Leadership Team and share concerns. Parent-Teacher
Conferences are held to inform the parent/guardian of their child's progress and to discuss any
EAST HICKMAN ELEMENTARY
Family Engagement Policy
2025-2026
concerns. Parents/Guardians may also request conferences as needed. Teachers provide email
addresses, letters, accept phone calls, and assignment books/agendas or homework folders to
keep in constant contact with parents.
For the upcoming 2025-2026 school year, parents and families will have several opportunities to
assist in their child's learning and EHES will provide any needed assistance to parents. These
include, but are not limited to: Open House, Kindergarten Orientation, Parent/Family
Workshops, Family Reading/Math Night, and Parent-Teacher Conferences.
East Hickman Elementary uses the following methods to communicate to the families in a
language they understand: School-Parent/Family Compacts, invitations and reminders to
workshops and events, academic brochures, and ClassDojo.
East Hickman Elementary School revises the School-Parent/Family compact during our annual
School-wide Leadership Committee meeting in the fall. The committee, composed of a
supervisor, administrators, teachers, parents, and community members are presented with the
compact and asked to review and improve its effectiveness. It is distributed to all students and
their families at the beginning of the school year or at registration. The importance of this
document is also discussed at our annual Orientations and Open Houses.
East Hickman Elementary
School-Parent/Family Compact
2025-2026
Date: September 2025
The School-Parent/Family Compact has outlined how parents, school staff, and students will
share the responsibility for improving student academic achievement. The purpose of this
compact is to develop a partnership to connect learning at home with learning at school.
East Elementary School teachers will strive to:
Provide high quality curriculum and instruction to enable students to meet the state's
academic achievement standards.
Determine each student's educational needs and adjust instruction to accommodate those
needs.
Have high expectations for ourselves, students, and other staff members.
Have an annual meeting to review the School-Parent/Family Compact and the school
level Family Engagement Policy.
Hold parent/teacher conferences twice a year and more often if needed or requested.
Provide open lines of meaningful communication with students and parents.
Provide frequent progress reports to parents.
Provide reasonable opportunities for parents to volunteer at school.
Show respect and care for all students and provide a safe environment.
East Elementary School parent/guardians, will strive to:
See that my child attends school regularly, is on time with his/her supplies, and is dressed
in proper school attire.
Monitor my child's homework.
Check with my child for information sent home, promptly read it, and sign it.
Attend school functions and parent/teacher conferences.
Encourage the positive use of leisure time.
Provide a quiet place for my child to complete homework assignments, study, and read.
Communicate with the teacher frequently to find out how my child is doing in school.
READ 20 minutes daily, either with your child or to them, to help support and encourage
growth throughout the school year, including summer.
East Elementary School students will strive to:
Come to school prepared with my homework, supplies, and dressed in proper school
attire.
Show respect for myself, my school, and other people.
Work to resolve conflicts in positive, nonviolent ways.
Work hard to do my best in class.
Centerville
ELEMENTARY
BULLDOGS
Centerville Elementary School
Family Engagement Policy
2025 - 2026
The mission of Centerville Elementary School is to provide opportunities for
knowledge to all students while nurturing the skills necessary for students to
become life-long learners and better understand their role as a citizen.
We believe a strong foundation for students begins in elementary school with all
stakeholders working together as a team to support the child. At CES, we believe it is
our job to inform and support parents as they support their child in their educational
journey.
We know that parent involvement in our schools can have a dramatic effect on the
academic achievement of our students. This plan is developed with the goal of
developing a strong partnership with all families so that our children will be provided
with the best possible education.
So that parents will better understand our programs and how they may become
actively involved, we have addressed key areas. Please feel free to discuss any
questions, comments, or suggestions you may have about this with your child's
principal, teacher, or district supervisors. We welcome your input and suggestions!
Family Involvement with the Policy Development
Made up of faculty representatives, families and community members, the Leadership
Team annually reviews and updates the Family Engagement policy. It is placed on the
school's website and, upon request, a copy will be given to parents.
School's Use of Funds
CES will use its allocation of family engagement funds to purchase supplies to promote
communication between home and school, provide materials and training to help
parents to work with their children to improve their children's achievement.
Family Involvement in How Family Involvement Funds Will Be Used
As part of Hickman County School System's meeting held each spring with parents to
review and update the School/Family Compact and Family Involvement Plan. Funds are
budgeted and expended based upon the goals and priorities set through that meeting
and school improvement plan.
Specific examples of ways parent involvement funds will be spent include but are
not limited to:
Family Engagement materials purchased; examples: books and
at-home learning materials
Books and literacy resources to give away at Parent Teacher
Conferences and family engagement events
Ink, masters, and paper to make copies for materials to print
classroom and principal newsletters, flyers, RTI data notification
letters, and notes to keep parents informed.
School-wide take home folder for every child to foster uniformed
parent communication.
Annual Meeting about the Title 1 Program, Curriculum, and Academic Assessments
By the end of September, Centerville Elementary School will hold an annual meeting for
all parents attending that school. Parents are notified of the meeting through
communication sent home through students, newsletters from the principal, postings
on the school sign, through the school website, and announcements in other languages
when we have families where English is not their primary language. The annual Title 1
meeting will:
Provide an explanation of the school's curriculum
Review the assessments used to measure students' progress
Provide and overview of the Family Engagement Policy and School/Parent
Compact
Introduce staff members
Resources available for parents
Flexible Schedule of Meetings
The leadership, teachers, and staff of Hickman County Schools have a strong belief in
the importance of parental involvement and therefore have put measures in place to
offer parent meetings on a flexible schedule. Parent Teacher Conferences are held
twice during the year. Additional conferences with teachers are encouraged and may
be set up by prior appointment during teachers' planning times and before or after
school. Parents may obtain information about upcoming events and their child's
academic or social progress through phone calls, notes to teachers, email, school
website, and participation in other family activities.
Involvement of Family in Planning, Review, and Improvement of Title I Programs
Centerville Elementary believes in involving parents in all aspects of its Title I program.
Leadership team meetings are held on the third Thursday of each month, usually at
3:30. The meetings will be advertised on the school facebook page. The Leadership
Team Meetings are made up of staff, community members and parents. This team
helps to guide and lead the school in improvement. Each year, the school wide plan,
including the school involvement plan, is reviewed, and evaluated. The Leadership
Team gathers input from all stakeholders to make decisions for the future of the
school.
Submission of Parent Concerns About Our Title Plan
Our school policy will be reviewed and updated annually. This process will take place
during a Leadership Team meeting in which parents are included as stakeholders,
providing an integral part of the process. The policy will be made available to parents at
registration or enrollment, at the annual Title I meeting, in student handbooks, in the
front office and can also be accessed on our school's website.
School-Parent Compacts
We revise School-Parent Compacts in consultation with our Leadership Team and any
parental comments received by teachers throughout the year. At the annual Title I
meeting each year, the school-parent compacts will be explained. Additionally, the
compact will be maintained on the school website. Teachers will also discuss any
questions and concerns at parent/teacher conferences.
Building Teachers' and Parents' Capacity for Strong Parental Involvement
To ensure effective involvement of parents and to support a partnership among
Centerville Elementary School, parents, and the community to improve student
academic achievement, Centerville Elementary School shall:
Involve parents in jointly developing the Family/Community in creating the
School Improvement Plan and Family Engagement Plan.
Provide materials and education to help parents work with their children to
improve their achievement, in: local and state assessments, helping their
children with homework, use of technology, and various curriculum approaches.
Provide continuing professional development for teachers to be implemented
toward the goal of furthering their understanding and valuing of the
contributions of parents; conferencing techniques; establishing positive
relationships with families; how communication between home and school may
be strengthened; and other family-related activities.
Make concerted efforts to involve and inform parents of future kindergarten
students of CES.
The LEA and school, to the extent practicable, provide full opportunities for
participation of parents with limited English, parents with disabilities, and
parents of migratory children, including providing information and school
reports in a format, to the extent practicable, in a language parents understand.
Conduct an annual evaluation of the content and effectiveness of the parental
involvement policy in improving the academic quality of the school served by
Title I A:
Identify barriers to greater parental participation in parent involvement
activities;
Use the findings of the evaluation to design strategies for more effective
parent involvement;
Participation of LEP Parents, Parents with Disabilities, and Parents of Migratory
Children
Centerville Elementary School provides opportunities for the participation of parents
with limited English proficiency and parents with disabilities. We have a system wide
bilingual teacher who is available to assist in verbal communications with students and
parents with limited English proficiency. Individual academic assessments, and the
interpretation of those results, will be interpreted for parents in a language they can
understand. Every effort is made to accommodate parents with disabilities. The
Hickman County School System policy for homebound is followed as needs exist for
homebound services. Parents requiring such assistance should contact the Office of
Special Programs administration for referral forms and assistance with the application
process. Homebound services are provided through the central office of the Hickman
County School System.
CENTERVILLE ELEMENTARY
2025-2026
JOINTLY DEVELOPED
SCHOOL-PARENT COMPACT
The families, students, and staff of Centerville
Elementary School developed the School-Parent
Compact. The CES Leadership Team meets once a
month. The Leadership Team is composed of teachers,
community members and school families.
Centerville
ELEMENTARY
Families are welcomed to contribute more comments
BULLDOGS
and suggestions at any time. If you would like to
contribute, please contact Amy McAbee at
931-729-2212 or amy.mcabee@hickmank12.org
WHAT IS A SCHOOL-PARENT COMPACT?
BUILDING RELATIONSHIPS
A School-Parent Compact is an agreement that
families, students, and teachers develop together. It
Centerville Elementary works hard to build
explains how families and teachers will work
relationships with families of CES students. Each year
together to make sure all students reach grade level
we typically engage families with the following:
standards.
Open House
Effective School-Parent Compacts:
Book Fair
Career Night
Link goals to the School Improvement Plan
Parent Teacher Conferences
Focus on student learning
Family Engagement Activities
Describe how teachers will help students develop
Leadership Team
skills using high-quality instruction
Share strategies that families can use at home
Explain how teachers and parents will
communicate about student progress
COMMUNICATION ABOUT STUDENT LEARNING
Centerville Elementary School is committed to two-way
communication with families about student learning.
Some of the ways that you can expect us to reach you
are:
Daily Take-Home folder
Weekly Graded Papers folder/Progress Reports
Class Dojo/Remind messaging Apps
Weekly classroom newsletter
Monthly principal newsletter
School website and Facebook page updates
Parent Teacher Conferences
Emails/Phone calls
CENTERVILLE ELEMENTARY SCHOOL
- TEACHERS -
Centerville Elementary School will support students
and families for success in reading and math. We will
CENTERVILLE ELEMENTARY SCHOOL GOALS
provide parents with:
Hickman County School System sets overall goals for
the district and Centerville Elementary School aligns its
Monthly Principal Newsletters
goals to the district. The Centerville Elementary School
Weekly classroom newsletters
School website with links to the reading book and
goals for 2024 - 2025 are:
online activities for building math and reading
Create a culture of high expectations for all
skills
students and provide opportunities to build
Family Engagement Nights
instructional leadership, administrator capacity
Materials, such as, vocabulary/math flash cards
and developing teacher leaders.
to use at home to build skills
Provide high quality instruction through an
Free books for reading at home
engaging and rigorous curriculum that will
positively impact learning and improve student
achievement in literacy
Nurture partnerships with families and members of
CENTERVILLE ELEMENTARY SCHOOL
the community to help improve student
- PARENTS -
achievement.
Families joined Centerville Elementary School staff to
develop ideas about how families can support
students at home in reading and math. Families are
welcomed to add to the list
TOGETHER FOR SUCCESS!
Have fun with math! Use items in the kitchen to
-TEACHERS, PARENTS AND STUDENTS -
count, subtract, and add!
Communication between families and schools is
Attend Family Engagement Nights and Parent
necessary for student success. As parents and teachers
Teacher Conferences
share information with each other about a student, the
Play words games (even in the car) and find ways
better equipped both will be to help that student
to use new vocabulary words in everyday
achieve academically. We can achieve our goals when
conversation
we all work together!
Use the weekly classroom newsletter to guide
conversation about topics or activities happening
at school
Keep a routine for homework/school work review
CENTERVILLE ELEMENTARY SCHOOL
- STUDENTS -
Centerville Elementary School students joined staff and
families to develop ideas about how to reach reading
and math goals. Students thought of the following
ideas on making connections at home with skills they
have learned at school.
Talk to family about new vocabulary words
Look over the classroom newsletter and discuss
Do you have questions about your child's progress?
Contact your child's teacher at (931) 729-2212 or by email.
new words, topics or activities
All school emails are as follows:
Share reading stories with family
firstname.lastname@hickmank12.org
COUNTY SCHOOLS
1807
Hickman County Schools Board Agenda Item Request
Date:
2-9-26
Name of School:
Hickman County High School
Item Request:
HCHS Volleyball Overnight Trip
Explanation:
The HCHS Volleyball team would like permission
to attend the UNA Volleyball team camp on
July 17-18th. We will be traveling by School
Vans with multiple Coaches chaperoning,
Attachments (if necessary and appropriate):
Signature of Person requesting to be placed on the agenda:
Bachel Hudgins
Signature of Building Principal:
Roby Emeson
WITH COUNTY V SCHDIES
1807
Hickman County Schools Board Agenda Item Request
Date:
2 March 2026
Name of School:
Hickman County High School
Item Requested:
7th Brigade Drill Competition
Explanation:
; JROTC request approval to attend the BrigadeRaider and Drill Competition in @ North Harding High School
Dates for the event are 13-15 March at North Harding High School. HCHS JROTC
competes with other JROTC programs across the 7th Brigade footprint which expands across 7
states and 321 schools. We will stay in barracks in Ft. Knox and have at least 1 female
Chapparone for the event.
Attachments (if necessary and appropriate):
Signature of Person requesting to be placed on the agenda:
Seneca Moore
Signature of Building Principal
Cadets attending Paul C. Gray in Radcliff KY. On 13-15 February
Males
Renzo Arcega
1
Amanda Adcox - Female Chapprone
Michael Adcox
2
Braxton Touton (Alt)
3
Gage King
4
Instructors
Gennadiy Karavan
5
MAJ (RET) Seneca Moore
Matthew Moore
6
1SG (RET) Christopher Turk
Logan French (Alt)
7
Jimmy Morrison
8
Ryan Brashears
9
Females
Isabella Barber
10
Emma Brashears
11
Tiffany Vaillancourt
12
Shyla Roeder
13
Angila Nix
14
Abby Hernandez
15
Jasmine Simmons
16
Zarabella Orlow
17
Lilly Avril
18
Camila Zapien
19
Amber Lynch (Alt)
20
2/12/26, 4:12 PM
Your location to Fort Knox, Kentucky - Google Maps
Google Maps
Your location to Fort Knox, Kentucky
Drive 205 miles, 3 hr 53 min
This route has restricted usage or private roads.
Your destination is in a different time zone.
Your location
Get on I-40 E in Dickson from TN-100 E and TN-46 N
29 min (21.1 mi)
1. Head toward School Rd
128 ft
2. Turn left onto School Rd
472 ft
3. Turn left onto Vineyard Field Dr
305 ft
4. Turn right onto Bulldog Blvd/School Rd
0.3 mi
5. Turn right onto State Hwy 48 N/TN-100 E
i
Continue to follow TN-100 E
i
Pass by DG Market (on the left in 0.6 mi)
14.1 mi
6. Turn left onto TN-46 N
6.3 mi
7. Slight right to merge onto I-40 E
0.3 mi
Follow I-40 E and I-65 N to Elizabethtown Bypass in
Elizabethtown. Take exit 136 from Western Kentucky
Pkwy
2 hr 24 min (165 mi)
8. Merge onto I-40 E
32.9 mi
9. Keep left to stay on I-40 E
1.9 mi
10. Use the left 2 lanes to take exit 208B for I-65 N
toward Louisville
0.4 mi
11. Continue onto I-65 N
1.8 mi
12. Keep left to stay on I-65 N, follow signs for I-24
W/Clarksville/Louisville
i
Entering Kentucky
126 mi
13. Take exit 91 A-B for Western Kentucky Pkwy W
toward Paducah
https://ww.gogle.com/maps/dir/35.8121472.87.4315776/For+Knox tKentucky/@36.8438126.87.9988488 489m/am=tdata=3m11e34m104m9lt
1/2
2/12/26, 4:12 PM
Your location to Fort Knox, Kentucky - Google Maps
0.8 mi
14. Merge onto Western Kentucky Pkwy
0.6 mi
15. Take exit 136 for US-31W Bypass N toward Ft
Knox/Patton Museum/US-62 Truck W
0.4 mi
Take KY-361 to your destination in Fort Knox
25 min (18.7 mi)
16. Merge onto Elizabethtown Bypass
2.1 mi
17. Take the exit toward Radcliff
0.3 mi
18. Use any lane to turn slightly left onto KY-
361/Patriot Pkwy
7.2 mi
19. Use the left 2 lanes to turn left onto KY-313
N/KY-361
3.9 mi
20. Turn right onto KY-361/Bullion Blvd/Knox Ave
i
Continue to follow KY-361/Bullion Blvd
4.2 mi
21. Continue straight onto Bullion Blvd
Partial restricted usage road
0.5 mi
22. Make a U-turn
Partial restricted usage road
0.3 mi
23. Turn right
Restricted usage road
0.1 mi
Fort Knox
Kentucky
https://www.gogle.com/maps/dir/358121472,-87.4315776/Fort-Knox.+Kentucky/@36.8438126-87.988488.489m/amet/data=l0m11e34n104m.
2/2
MICHAEL COUNTY 131
1807
Hickman County Schools Board Agenda Item Request
Date:
02/18/26
Name of School:
East Hickman High School
Item Request:
Senior Field trip permission
Explanation:
Requesting school board permission to
take a trip to Dolly Wood or Holiday
World on Thursday may 14,2026. 14, 2026.
Currently, seniors are voting on
the destination.
Charter bus will be used to transport
students and chaperones , Final destination
Attachments (if necessary and appropriate):
will be Presented at board meeting.
Signature of Person requesting to be placed on the agenda:
Sracy Peth Dentor sponsor
Signature CAR of Building Principal:
RUS Project Designation:
TN0780-A16
DISTANCE LEARNING AND TELEMEDICINE
GRANT AGREEMENT
dated as of December 16, 2025 between
COUNTY OF HICKMAN,
as Grantee
and
THE UNITED STATES OF AMERICA
as Grantor
UNITED STATES DEPARTMENT OF AGRICULTURE RURAL UTILITIES SERVICE
DISTANCE LEARNING AND TELEMEDICINE GRANT AGREEMENT
THIS DISTANCE LEARNING AND TELEMEDICINE GRANT AGREEMENT (this
"Agreement,") dated as of December 16, 2025, between COUNTY OF HICKMAN, as Grantee
(hereinafter the "Grantee,") a Public Body existing under the laws of Tennessee, and the UNITED
STATES OF AMERICA, as Grantor (hereinafter the "Government,") acting through the
Administrator of the Rural Utilities Service ("RUS.")
WHEREAS, the Grantee has applied for financial assistance ("Application") to RUS to finance a
Project providing distance learning and/or telemedicine services in rural areas as described in a scope of work
plan (the scope of work plan and any revisions thereto, all as approved in writing by RUS, hereinafter the
"Scope of Work Plan;")
WHEREAS, RUS is willing to extend financial assistance, in the form of a grant (the "Grant") to
the Grantee, pursuant to Title VII of the Federal Agriculture Improvement and Reform Act of 1996 (7 U.S.C.
$ 950aaa), the Notice of Funding Opportunity ("NOFO") published on www.grants.gov on January 6, 2025,
and all applicable federal regulations, on the terms and conditions stated herein; and
WHEREAS, the Grantee is willing to secure its other obligations to RUS on the terms stated herein;
THEREFORE, for and in consideration of the premises and the mutual covenants herein contained,
the parties agree and bind themselves as follows:
ARTICLE I - DEFINITIONS
SECTION 1.1 Definitions
The terms defined herein include both the plural and the singular. Unless otherwise specifically
provided, all accounting terms not otherwise defined herein shall have the meanings assigned to them, and
all determinations and computations herein provided for shall be made in accordance with Accounting
Requirements.
"Accounting Requirements" shall mean compliance with U.S. Generally Accepted Accounting
Principles (GAAP) acceptable to RUS as well as compliance with the requirements of 2 C.F.R. part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (and
by adoption, 48 C.F.R. § 31.2 of the Federal Acquisition Regulations).
"Advance" or "Advances" shall mean an advance or advances made by RUS pursuant to this
Agreement.
"Application" shall have the meaning as defined in the second paragraph hereof.
"DLT Regulations" shall mean the specific RUS Regulations promulgated at 7 C.F.R. part 1734,
Distance Learning and Telemedicine Loan and Grant Program, as amended from time to time.
"Expiration Date" shall have the meaning as defined in Section 3.1(b) hereof.
"Laws" shall have the meaning as defined in Section 2.1(e) hereof.
"Matching Contribution" shall have the meaning as defined in Section 4.2(d) hereof.
"Project" shall have the meaning as defined in Section 3.2(a) hereof.
"Release of Funds Date" shall mean the date funds are first made available as evidenced by the
notice sent by the Agency to the Awardee.
"RUS Regulations" shall mean the rules, regulations and bulletins of general applicability published
by RUS from time to time, as such rules, regulations and bulletins exist at the date of applicability thereof,
and shall also include any rule and regulations of other Federal entities which RUS is required by law to
implement. Any reference to specific RUS Regulations shall mean the version of and cite to such regulation
effective at the date of applicability thereof.
"Scope of Work Plan" shall have the meaning as defined in the second paragraph of this Agreement.
ARTICLE II - REPRESENTATIONS AND WARRANTIES
SECTION 2.1 Representations and Warranties of Grantee
Recognizing that RUS is relying hereon, the Grantee represents and warrants, as of the date of this
Agreement, as follows:
(a)
Organization; Power, Etc. The Grantee: (i) is the type of organization specified in the first
paragraph hereof, duly organized, validly existing, and in good standing under the laws of
the State identified in the first paragraph hereof; (ii) is duly qualified to do business and is
in good standing in each jurisdiction in which the transaction of its business make such
qualification necessary; (iii) has all requisite and legal power to own and operate its assets
and to carry on its business and to enter into and perform its obligations under this
Agreement; (iv) has duly and lawfully obtained and maintained all material licenses,
certificates, permits, authorizations and approvals which are necessary to the conduct of its
business or required by applicable Laws; and (v) is eligible to obtain the financial
assistance from RUS contemplated by this Agreement.
(b)
Authority. The execution, delivery and performance by the Grantee of this Agreement and
the performance of the transactions contemplated hereby have been duly authorized by all
necessary action and do not violate any provision of law or any charter, articles of
incorporation, organizational documents or bylaws of the Grantee or result in a breach of,
or constitute a default under, any agreement, security agreement, note or other instrument
to which the Grantee is a party or by which it may be bound. The Grantee has not received
any notice from any other party to any of the foregoing that a default has occurred or that
any event or condition exists that with the giving of notice or lapse of time or both would
constitute such a default.
(c)
Consents. No consent, approval, authorization, order, filing, qualification, license, or
permit of any governmental authority is necessary in connection with the execution,
delivery, performance or enforcement of this Agreement, except such as have been
obtained and are in full force and effect.
(d)
Binding Agreement. This Agreement is, when executed and delivered, the legal, valid, and
binding obligation of the Grantee, enforceable in accordance with its terms, subject only to
limitations on enforceability imposed in equity or by applicable bankruptcy, insolvency,
reorganization, moratorium or similar laws affecting creditors' rights generally.
(e)
Compliance with Laws. The Grantee is in compliance in all material respects with all
federal, state and local laws, rules, regulations, ordinances, codes and orders (collectively,
"Laws.")
(f)
Information Submitted with Application. All information, reports, and other documents and
data submitted to RUS in connection with the Application were, at the time the same were
furnished, complete, and correct in all material respects. Any financial statements or data
submitted to RUS in connection with the Application present fairly, in all material respects,
the financial position of the Grantee and the results of its operations in conformity with
Accounting Requirements. Since the date thereof, there has been no material adverse
change in the financial condition or operations of the Grantee.
(g)
Principal Place of Business. The principal place of business and chief executive office of
the Grantee is at the address specified in Schedule I hereto.
(h)
Ratification. By executing this Agreement, the Grantee affirms and ratifies all statements,
representations and written documents that it has submitted to RUS in connection with the
Grant.
(i)
Recipient and Subrecipient Reporting. The Grantee has the necessary processes and
systems in place to comply with the reporting requirements for first-tier, sub-awards, and
executive compensation under the Federal Funding Accountability and Transparency Act
of 2006, unless Grantee is exempt from such reporting requirements pursuant to 2 C.F.R.
part 170.
ARTICLE III - THE GRANT
SECTION 3.1
Grant Amount and Expiration Date
(a)
Grant Amount. RUS agrees to make and the Grantee agrees to accept, on the terms and
conditions stated in this Agreement, the Grant, in the maximum amount specified in
Schedule I hereto.
(b)
Expiration Date. The Grant, and the obligation of RUS to advance the Grant, or any portion
thereof, shall expire on a date three (3) years from the Release of Funds date (the "Expiration
Date"). No portion of the Grant will be advanced by RUS to the Grantee after the
Expiration Date. RUS, in its sole discretion, may approve a one-time extension of the
Expiration Date, not to exceed 12 months, provided that the Grantee notify RUS, in writing at
least ten days prior to the Expiration Date, of the reasons and need for an extension, together
with a suggested, revised Expiration Date.
SECTION 3.2
Project
(a)
Grant Purpose. The Grant has been made solely to finance the project specifically
described in the Application and Scope of Work Plan (hereinafter the "Project") to furnish
or improve distance learning and/or telemedicine services in rural areas.
(b)
Changes to Project. The Grantee shall obtain the prior written approval of RUS for any
material change to the scope, budget, design, construction, delivery of services, or
objectives of the Project, including, but not limited to any changes to discrete budget line
items, or the amount of Grant funds allocated thereto, within the overall Project. Such
approved material changes shall be set forth in a revised Scope of Work Plan submitted to
RUS.
ARTICLE IV - CONDITIONS OF FUNDING
SECTION 4.1
General Conditions
In connection with the execution and delivery of this Agreement, each of the following conditions
shall be satisfied (all documents, certificates and other evidence of such conditions are to be satisfactory to
RUS in its discretion):
(a)
Legal Matters. All legal matters incident to the consummation of the transactions hereby
contemplated shall be satisfactory to counsel for RUS.
(b)
Executed Grant Agreement. RUS shall receive duly executed originals of this Agreement.
(c)
Articles of Incorporation, Charter, Bylaws and Organizational Documents. With respect
to corporate and cooperative grantees, RUS shall have received copies of the Grantee's
articles of incorporation or charter and bylaws. With respect to limited liability companies
or similar grantees, RUS shall have received copies of the Grantee's organization
documents.
(d)
Authorizations. RUS shall have received evidence satisfactory to it that all documents and
proceedings of the Grantee necessary for duly authorizing the execution, delivery and
performance of this Agreement have been obtained and are in full force and effect.
(e)
Approvals. RUS shall have received evidence satisfactory to it that the Grantee has duly
registered when and where required by law with all state, Federal and other public
authorities and regulatory bodies and obtained all authorizations, certificates, permits,
licenses, franchises and approvals necessary for, or required as a condition of, the validity
and enforceability of this Agreement and for the construction and operation of the Project.
(f)
Opinion of Counsel. For Grants in the amount of $500,000 or more, RUS shall receivean
opinion of counsel for the Grantee, licensed in the Grantee's state of incorporation, in form
and content acceptable to RUS.
(g)
ACH. That Grantee agrees to use of the Automated Clearing House (ACH) Payment
System that deposits funds directly into the bank account Grantee designates.
SECTION 4.2
Conditions to Advances
The obligations of RUS to approve any Advance of the Grant is subject to the satisfaction of each
of the following conditions precedent on or before the date of such Advance (all documents, certificates and
other evidence of such conditions precedent are to be satisfactory to RUS in its discretion):
(a)
Continuing Representations and Warranties. That the representations and warranties of the
Grantee contained in this Agreement be true and correct on and as of the date of such
Advance as though made on and as of such date.
(b)
Requisitions and Supporting Documentation. That RUS shall have received not more
frequently than once a month, a completed Standard Form 270, Request for Advance or
Reimbursement (hereinafter "Request for Advance,") bearing the original signature of the
officer, employee, or agent of the Grantee authorized to receive, disburse, or receive and
disburse the Grant, and supporting documentation from the Grantee in accordance with
RUS Regulations and DLT Regulations. All Advances shall be limited to the minimum
amounts required for the Grantee's immediate disbursement needs and shall be requested
by the Grantee only for actual immediate cash requirements of the Grantee. All Advances
shall either be provided on a reimbursement basis, supported by documentation including,
but not limited to, paid invoices, employee timesheets or lease agreements, or based on
unpaid invoices for eligible grant purposes.
(c)
Certification of Authority. That RUS has received from the Grantee a duly authorized and
executed certification of authority designating an officer, employee, or agent of the Grantee
as the person or persons authorized to execute and submit, on behalf of the Grantee, the
Request for Advance.
(d)
Matching Contribution. Evidence that the Grantee has provided or made provision for the
entire matching contribution, as defined and set forth in 7 C.F.R. § 1734.22 ("Matching
Contribution,") to the Project as set forth on Schedule I, or that the Grantee has provided
or made provision for a pro rata Matching Contribution in an amount at least equal to the
percentage (as specified in Schedule I) of the requested Advance, which evidence may be
in the form of documentation including, but not limited to, paid invoices, employee
timesheets, lease agreements, or bank deposit slips.
(e)
Compliance with Agreement. That the Grantee is in material compliance with the
Agreement.
(f)
Additional Documents. The Grantee agrees to provide RUS with such additional
documents as RUS may request.
(g)
Additional Conditions. The Grantee has met all additional conditions specified in Schedule
I hereto.
ARTICLE V - AFFIRMATIVE COVENANTS
SECTION 5.1
Generally
Unless otherwise agreed to in writing by RUS, while this Agreement is in effect, the Grantee shall
duly observe each of the affirmative covenants contained in this Article V.
SECTION 5.2 Use of Advances
The Grantee shall expend the Grant funds only for approved purposes as set forth in the DLT
Regulations, the Scope of Work Plan, the Request(s) for Advance, and in accordance with the Accounting
Requirements. The Grant shall not be expended to cover any costs incurred in connection with the Project
prior to the date of receipt by RUS of the Application. The Grantee acknowledges that RUS approval for any
Request for Advance shall not be a waiver of any provision or requirement contained or cited herein, but shall
be subject to a subsequent compliance review.
SECTION 5.3 Unused and Disallowed Advances
(a)
The Grantee shall return to RUS forthwith all or any advanced portion of the Grant not
disbursed by the Grantee for the Project or not needed to complete the Project with any
interest earned.
(b)
The Grantee shall reimburse RUS for any advanced funds whose original expenditure has
been disallowed by a RUS grant audit. Disallowances shall be satisfied, as directed by
RUS, by either administrative offset against requests for Advances or repaying the
disallowed amount directly to the United States Treasury.
SECTION 5.4
Financial Books
(a)
The Grantee shall maintain, at its premises, such books, documents, papers, or other
records and supporting documents, including, but not limited to, invoices, receipts, and bills
of sale, adequate to identify the purposes for which, and the manner in which Grant and
other funds were expended on the Project. The Grantee shall maintain all such records and
copies of forms or financial reports, submitted to RUS in connection with the Grant, for
the longest of: (i) three years from the date the Grantee submits its final Project
Performance Activity Report; (ii) three years from resolution of disputed items with RUS; or
(iii) three years from disposition of property acquired with Grant funds during the term of
the Grant.
(b)
The Grantee will maintain complete, accurate, and current disclosure of the financial
results of each Project in accordance with the DLT Regulations and Accounting
Requirements. The source and application of funds shall be readily identified by the
continuous maintenance of updated records, with all accounting records being supported
by source documentation. Established procedures shall be used for determining the
reasonableness, allowability, and allocation of costs in accordance with the DLT
Regulations and the Accounting Requirements.
SECTION 5.5
Rights of Inspection and Compliance Reviews
(a)
The Grantee shall afford RUS, the Office of Inspector General of USDA and the General
Accounting Office, through its representatives, reasonable opportunity, at all times during
business hours and upon prior notice, to have access to and right to inspect the Project, and
any and all books, records, accounts, including electronic books, records, accounts and
electronic mail messages, regardless of the physical form or characteristics, and any and
all invoices, contracts, leases, payrolls, canceled checks, statements and other documents
and papers of every kind belonging to or in any way pertaining to the Grant and to make
copies or extracts therefrom.
(b)
The Grantee shall afford RUS, reasonable opportunity, at all times during business hours
and upon prior notice, to conduct a compliance review to determine compliance with this
Agreement and to determine whether expenditures and disbursements of the Grant were
for approved purposes, and/or in accordance with the Grantee's Request(s) for Advance
and the supporting documentation thereto.
SECTION 5.6
Annual Audits
(a)
Non-Federal Entities, which include Grantees that are States, local governments, Indian
tribes, institutions of higher education, or nonprofit organizations, shall provide RUS with
an audit pursuant to 2 C.F.R. part 200, Subpart F (Audit Requirements). The Grantee must
follow subsection 200.502 in determining federal awards expended. All RUS loans impose
an ongoing compliance requirement for the purpose of determining federal awards
expended during a fiscal year. In addition, the Grantee must include the value of new
federal loans made along with any grant expenditures from all federal sources during the
Grantee's fiscal year. Therefore, the audit submission requirement for this program begins
in the Grantee's fiscal year that the loan is made and thereafter, based on the balance of
federal loan(s) at the beginning of the audit period. All required audits must be submitted
within the earlier of: (i) 30 calendar days after receipt of the auditor's report; or (ii) nine
months after the end of the Grantee's audit period.
(b)
For all other entities, Grantees shall provide RUS with an audit within 120 days after the
as of audit date in accordance with 7 C.F.R. part 1773, Policy on Audits of RUS Borrowers.
Note that with respect to Advances that contain loan funds, the audit is required after an
Advance has been made, and, thereafter, from the close of each subsequent fiscal year until
the loan is repaid in full. With respect to Advances that only contain grant funds, the audit
is required until all grant funds have been expended or rescinded. While an audit is
required, Grantees must also submit a report on compliance and internal controls over
financial reporting, as well as a report on compliance with aspects of contractual
agreements and regulatory requirements.
SECTION 5.7 Project Performance and Financial Reporting
(a)
Annual Financial Report and Project Performance Activity Report. No later than January
31st of the following year in which all or any portion of the Grant is first advanced and
continuing in subsequent years until completion of the Project, the Grantee must submit
the following information to RUS, as directed by the agency:
(i)
An annual, completed SF 425-Federal Financial Report; and
(ii)
An annual Project Performance Activity Report, which contains the following:
(A)
a comparison of actual accomplishments to the objectives established for
the period;
(B)
a description of any problems, delays, or adverse conditions which have
occurred, or are anticipated, and which may affect the attainment of
overall Project objectives, prevent the meeting of time schedules or
objectives, or preclude the attainment of particular Project work
elements during established time periods, accompanied by a statement
of action taken or planned to resolve the situation; and
(C)
objectives and timetables established for the next reporting period.
(b)
Final Financial Report and Final Project Performance Activity Report. No later than one hundred twenty
(120) days after the Expiration Date, termination of the Grant, the Project completion, or the final
disbursement of the Grant by the Grantee, whichever event occurs first, the Grantee must submit a Final
SF 425-Financial Report and a Final Project Performance Activity Report which only covers an evaluation
of the success of the Project in meeting the objectives of the program.
SECTION 5.8 Miscellaneous Information to be Provided to RUS
The Grantee shall furnish to RUS such information regarding the condition, financial or
otherwise, or operations of the Grantee as RUS may, from time to time, reasonably request.
SECTION 5.9 Obligations with Respect to the Construction, Operation and Maintenance of the
Project
(a)
Project Management and Operation. The Grantee shall be responsible for managing the
day-to-day operations of the Project and will operate the Project in an efficient and
economic manner as well as maintaining the Project in good repair. The Grantee shall
provide the service described in the Application and, if the Project is owned, leased, or
operated by participants other than the Grantee, the Grantee shall monitor such participants
and ensure the Project is operated in accordance with representations in the Application.
(b)
Construction in Accordance with Scope of Work Plan. The Grantee shall cause the Project
to be constructed and completed in accordance and within the time frame and budget set
forth in the Scope of Work Plan approved by RUS.
(c)
Procurement Requirements. The Grantee shall conduct all procurement transactions in
accordance with 2 CFR §§ 200.317-326, unless it has received written approval otherwise.
(d)
General Insurance Requirements. In addition to the fidelity bond coverage required in
Subsection 4.1(h), the Grantee shall take out and maintain insurance on the Project and any
other property acquired with the Grant in accordance with 2 C.F.R. § 200.310.
SECTION 5.10 Compliance with Laws
The Grantee will comply with all applicable federal statutes, regulations and requirements that
govern the Application, the Project, and use of federal grant funds for this Grant.
SECTION 5.11 Additional Project Funding
The Grantee shall ensure that adequate funding is in place to complete the Project and will, after
obtaining the prior written approval of RUS, obtain loans or funds or receive binding commitments for
supplemental funding in an amount needed to ensure completion of the Project.
SECTION 5.12 Matching Contribution
The Grantee shall provide the entire Matching Contribution prior to the end of the term of this
Agreement and in accordance with 2 C.F.R. § 200.306, if applicable.
SECTION 5.13 SAM Registration and Unique Entity Identifier
The Grantee shall comply with the additional requirements set forth in Attachment 1 regarding
System for Award Management (SAM) and Unique Entity Identifier. For the purposes of this Agreement the
term "you" in Attachment 1 shall mean "Grantee" as defined hereunder. The Grantee's Unique Entity
Identifier is listed in Schedule I hereto.
SECTION 5.14 Subawards and Executive Compensation
The Grantee shall comply with the additional requirements set forth in Attachment 2 regarding
Subawards, if not restricted under Section 6.4, and Executive Compensation. For the purposes of this
Agreement the term "you" in Attachment 2 shall mean "Grantee" as defined hereunder.
SECTION 5.15 Buy American
(a)
Funding to Non-Federal Entities. Awardees that are Non-Federal Entities, defined pursuant to 2 CFR
200.1 as any State, local government, Indian tribe, Institution of Higher Education, or nonprofit
organization, shall be governed by the requirements of Section 70914 of the Build America, Buy
America Act (BABAA) within the IIJA. Any requests for waiver of these requirements must be
submitted pursuant to USDA's guidance available online at https://www.usda.gov/ocfo/federal-
financial-assistance-policy/USDABuyAmericaWaiver.
(b)
Funding to All Other Entities. Awardees that are not Non-Federal Entities shall be governed by the
Agency's Buy American requirement at 7 CFR part 1787. Any requests for waiver of these
requirements must be submitted pursuant to those regulations.
SECTION 5.16 Additional Affirmative Covenants
The Grantee shall comply with the additional affirmative covenants set forth in Schedule I hereto.
ARTICLE VI - NEGATIVE COVENANTS
SECTION 6.1 General
Unless otherwise agreed to in writing by RUS, while this Agreement is in effect, the Grantee shall
duly observe each of the negative covenants set forth in this Article VI.
SECTION 6.2 Contracts
The Grantee shall not, without the prior written consent of RUS, enter into any contract or contracts
for the operation or maintenance of the Project and shall not enter into any contract for the use by others of
the Project.
SECTION 6.3
Historic Preservation
The Grantee shall not, without the prior written consent of RUS, use any Advance to construct any
facility which shall involve any district, site, building, structure or object which is included in, or eligible for
inclusion in, the National Register of Historic Places maintained by the Secretary of the Interior pursuant to
the Historic Sites Act of 1935 and the National Historic Preservation Act of 1966.
SECTION 6.4 Prohibition Against Internal Confidentiality Agreements
(a)
The Grantee shall not require its employees, contractors, or subrecipients to sign or comply
with internal confidentiality agreements or statements prohibiting or otherwise restricting
them from lawfully reporting that waste, fraud, or abuse to a designated investigative or
law enforcement representative of a Federal department or agency authorized to receive
such information.
(b)
The Grantee shall notify its employees, contractors, or subrecipients that the prohibitions
and restrictions of any internal confidentiality agreements that may currently be in effect
that are inconsistent with paragraph (a) of this section are no longer in effect.
(c)
The prohibition in paragraph (a) above does not contravene requirements imposed by a
Federal department or agency governing the nondisclosure of classified information.
(d)
If RUS determines that the Grantee is not in compliance with paragraph (a) or (b) of this
section:
(1)
RUS shall cease to make Grant funds available under this Agreement and shall
prohibit the Grantee's use of Grant funds under this award; and
(2)
RUS may pursue other remedies available due to the Grantee's material failure to
comply with award terms and conditions.
SECTION 6.5 Additional Negative Covenants
The Grantee shall comply with the additional negative covenants set forth in Schedule I hereto.
ARTICLE VII - TERMINATION, SUSPENSION AND OTHER REMEDIES
SECTION 7.1 Termination of the Grant
(a)
Termination of the Grant by RUS. RUS, in its sole discretion, may terminate the Grant, in
whole or part if:
(i)
RUS does not receive this Agreement, duly executed on behalf of the Grantee,
within one hundred twenty (120) days from the date hereof;
(ii)
all conditions to the Grant, and all conditions to advance are not satisfied within
one hundred twenty (120) days from the date hereof;
(iii)
RUS has determined that the Grantee has failed to materially comply with the terms
and conditions of this Agreement;
(iv)
RUS has determined the award no longer effectuates the program goals or agency
priorities;
(v)
In the case of a partial termination by the Grantee, the RUS has determined that
the remaining portion of the award will not accomplish the purposes for which the
award was made;
(vi)
any representation or warranty made by the Grantee in the Application, Scope of
Work Plan, request for Advance, this Agreement, any certification, or other
supporting documentation thereunder, shall prove to be incorrect in any material
respect at the time made;
(vii)
the Grantee shall forfeit or otherwise be deprived of its charter, articles of
organization, franchises, permits, easements, consents, or licenses required to
carry on any material portion of its business, or an event occurs which can
reasonably be expected to result in its dissolution or termination;
(viii)
a court having proper jurisdiction shall enter a decree or order for relief with
respect to the Grantee in an involuntary case under any applicable bankruptcy,
insolvency, or other similar law now or hereafter in effect: (A) appointing a
receiver, liquidator, assignee, custodian, trustee, sequestrator, or similar official
or (B) ordering the winding up or liquidation of its affairs; or the Grantee shall
commence a voluntary case under any applicable bankruptcy insolvency or other
similar law now or hereafter in effect, or consent to the appointment or taking
possession by a receiver, liquidator, assignee, custodian or trustee, of a substantial
part of its property, or make any general assignment for the benefit of creditors;
and/or
(ix)
Grantee has filed for dissolution or liquidation, or upon the dissolution or
liquidation of the Grantee.
(b)
Termination of the Grant by the Grantee. The Grantee may terminate the Grant by providing
written notification to RUS, setting forth the reasons for such termination, the effective date,
and, in the case of a partial termination, the portion of Grant funds to be terminated. In the
case of a partial termination, if RUS determines that the remaining portion of the Grant will
not accomplish the Project, then RUS may terminate the Grant in its entirety, and request
reimbursement of all advanced Grant funds.
(c)
Mutual Termination of the Grant. RUS and the Grantee may mutually agree, in writing, to
terminate the Grant upon certain conditions, specifying the effective date of the termination,
and in the case of a partial termination of the Grant, any unadvanced portion of the Grant to
be terminated and any advanced portion of the Grant to be returned to RUS.
(d)
Effect of Termination. Upon termination of the Grant: (1) the Grantee shall not incur any
new obligations after the effective date of the termination with respect to the Grant, (2) the
Grantee shall cancel as many outstanding obligations as possible, and seek to mitigate the
costs of any outstanding obligations, and (3) any unadvanced portion of the Grant not
required for Approved Purposes shall not be available for advance by RUS and any
advanced portion of the Grant not required by the Grantee for Approved Purposes or for
completion of the Project shall be immediately returned to RUS.
(e)
Notice of Termination. Written notice of termination shall be sent to the Grantee as
provided for in Section 8.1 hereof, setting forth the reason(s) for termination, which
termination shall be effective as of the date of receipt of such notice.
SECTION 7.2 Suspension of Advances
RUS may suspend the Grant, in whole or in part, for the reasons specified in Section 7.1 hereof as
a basis for Grant termination.
(a)
Suspension Procedure. RUS shall issue to the Grantee a suspension notice stating the
reasons for the suspension, any corrective action required to be taken by the Grantee and
the effective date of the suspension. The suspension shall remain in effect until the Grantee
has taken all corrective actions required by RUS and RUS terminates the suspension.
(b)
Effect of Suspension. New obligations shall not be incurred by the Grantee during the
suspension, following the date of notice of suspension, unless specifically authorized by
RUS, in writing. RUS will allow necessary allowable costs which the Grantee could not
reasonably avoid during the suspension, if the obligations were properly incurred prior to
the date of the suspension and not in anticipation of the suspension or termination. During
the suspension, appropriate adjustments shall be made to the Grant by RUS in order that
credit not be given to the Grantee for disbursements made in payment of unauthorized
obligations incurred by the Grantee during the suspension. RUS may also make
adjustments by disallowing all or part of the costs of the Project that are not in compliance
with this Agreement or RUS may withhold subsequent Advances.
SECTION 7.3 Misrepresentation and Misappropriation
(a)
Upon a determination by RUS that the Grantee did not utilize the Grant in the manner and
exclusively for the Project as approved by RUS, RUS may, in its sole discretion:
(i)
Disallow all or a part of the expenditures and disbursements of the Grant and
require the Grantee to deposit such funds in an account to be applied toward other
approved Project purposes or to reimburse the Government;
(ii)
Suspend making Advances; and/or
(iii)
Take any other action RUS determines to be necessary including, without
limitation, exercising any right or remedy available herein or at law.
(b)
If any representation or warranty made by the Grantee in the Application, Scope of Work
Plan, request for Advance, this Agreement, any certification, or other supporting
documentation thereunder shall prove to be incorrect in any material respect at the time
made, RUS may, in its sole discretion:
(i)
Suspend making Advances;
(ii)
Require the Grantee to reimburse the Government for all or any part of the Grant;
(iii)
Terminate the Grant; and/or
(iv)
Take any other action RUS determines to be necessary including, without
limitation, exercising any right or remedy available herein or at law.
ARTICLE VIII - MISCELLANEOUS
SECTION 8.1 Notices
All notices, requests and other communications provided for herein including, without limitation,
any modifications of, or waivers, requests or consents under, this Agreement shall be given or made in writing
(including, without limitation, by telecopy) and delivered to the intended recipient at the "Address for
Notices" specified below; or, as to any party, at such other address as shall be designated by such party in a
notice to each other party. Receipt of all such communications shall be deemed to have occurred when
transmitted by telecopier or personally delivered or, in the case of a mailed notice, upon receipt, in each case
given or addressed as provided for herein. The Addresses for Notices of the respective parties are as follows:
RUS
Grantee
Rural Utilities Service
See Schedule I
United States Department of Agriculture
1400 Independence Avenue, S.W.
Washington, D.C. 20250-1590
Attention: Administrator
With a copy to:
With a copy to:
See Schedule I
See Schedule I
SECTION 8.2 Expenses
To the extent allowed by law, the Grantee shall pay all costs and expenses of RUS, including
reasonable fees of counsel, incurred in connection with the enforcement of the Agreement or with the
preparation for such enforcement if RUS has reasonable grounds to believe that such enforcement may be
necessary.
SECTION 8.3 No Waiver
No failure on the part of RUS to exercise, and no delay in exercising, any right hereunder shall
operate as a waiver thereof nor shall any single or partial exercise by RUS of any right hereunder preclude
any other or further exercise thereof or the exercise of any other right.
SECTION 8.4 Governing Law
This Agreement shall be governed by and construed in accordance with applicable federal law, and
in the absence of controlling federal law, by the laws of the State identified in the first paragraph herein,
except those that would render such choice of law ineffective.
SECTION 8.5 Successors and Assigns
(a)
This Agreement shall be binding upon and inure to the benefit of the Grantee and RUS and
their respective successors and assigns, except that the Grantee may not assign or transfer
its rights or obligations hereunder without the prior written consent of RUS.
(b)
Pursuant to federal claims collection laws, RUS' claims hereunder may be transferred to
other agencies of the United States of America; in the event of such transfer, all security
interests, rights and remedies hereby granted or conferred on RUS shall pass to and inure
to the benefit of any such successor agency.
SECTION 8.6 Complete Agreement; Waivers and Amendments
Subject to RUS Regulations, this Agreement is intended by the parties to be a complete and final
expression of their agreement. However, RUS reserves the right to waive its rights to compliance with any
provision of this Agreement. No amendment, modification, or waiver of any provision hereof, and no consent
to any departure of the Grantee herefrom, shall be effective unless approved in writing by RUS in the form
of either a RUS Regulation or other writing signed by or on behalf of RUS, and then such waiver or consent
shall be effective only in the specific instance and for the specific purpose for which given.
SECTION 8.7 Headings
The headings and sub-headings contained in the titling of this Agreement are intended to be used
for convenience only and do not constitute part of this Agreement.
SECTION 8.8 Severability
If any term, provision or condition, or any part thereof, of this Agreement shall for any reason be
found or held invalid or unenforceable by any governmental agency or court of competent jurisdiction, such
invalidity or unenforceability shall not affect the remainder of such term, provision or condition nor any other
term, provision or condition, and this Agreement shall survive and be construed as if such invalid or
unenforceable term, provision or condition had not been contained therein.
SECTION 8.9 Schedules and Attachments
Each Schedule and Attachment attached hereto and referred to herein is each an integral part of this
Agreement.
SECTION 8.10 Authority of Representatives of RUS
In the case of any consent, approval or waiver from RUS that is required under this Agreement, such
consent, approval or waiver must be in writing and signed by an authorized RUS representative to be
effective. As used in this section, "authorized RUS representative" means the Administrator of RUS, and also
means a person to whom the Administrator has officially delegated specific or general authority to take the
action in question.
SECTION 8.11 Amendment of Laws and RUS Regulations
Nothing contained herein shall restrict in any way RUS' right to amend, rescind or supplement any
of the RUS Regulations or to seek such changes to existing Laws.
SECTION 8.12 Interest on Disallowed Amounts
Disallowed and reimbursable Advance amounts hereunder shall accrue interest payable to RUS from
the date RUS delivers to the Grantee a written demand for payment. Interest shall accrue at a rate equal to the
lesser of (a) twelve percent (12%) per annum or (b) the maximum interest rate permissible by law.
Termination of the Grant will not affect the right of RUS to disallow expenditures and recover, in full, any
amount on the basis of a subsequent audit or other review or the Grantee's obligation to return any disallowed
expenditures.
SECTION 8.13 No Third-Party Beneficiary
This Agreement is exclusively between RUS and the Grantee and does not nor is intended to create any
privity of contract with any other party not a party hereto, nor to imply a contract in law or fact. Any funds
advanced by RUS to the Grantee are intended to finance the Grantee's Project. Any approvals given by RUS to
the Grantee are solely for the benefit of RUS. RUS is not obligated to advance grant funds on any contract, or
otherwise, between the Grantee and any other party, nor intends to assume, at any time, direct obligations for
payment for work, goods, or other performance under such contracts. The obligation to pay any amounts due
under such contracts is solely the responsibility of the Grantee. Nothing herein, express or implied, is intended
to, or shall confer upon, any other person any right, benefit, or remedy of any nature whatsoever under or by
reason of the Grant Agreement between RUS and the Grantee.
SECTION 8.14 Disposition of Grant Property
Unless otherwise agreed to in writing by RUS, any and all dispositions of Grant property shall be
made in accordance with federal regulations at 2 C.F.R. part 200.
SECTION 8.15 Term
This Agreement shall remain in effect until one of the following three events has occurred:
(a)
The Grantee and RUS replace this Agreement with another written agreement;
(b)
All of the Grantee's obligations under this Agreement have been discharged; or
(c)
This Agreement has been terminated pursuant to the provisions of Article VII hereof.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as
of the day and year first above written.
COUNTY OF HICKMAN
by:
[Digital (or Electronic) Signature]
[Name, Position - Please Print]
UNITED STATES OF AMERICA
KARL
Digitally signed by KARL
ELMSHAEUSER
ELMSHAEUSER
Date: 2025.12.30 08:55:43 -05'00'
by Administrator of the Rural Utilities Service
[Digital Signature]
SCHEDULE I
1.
Article II Representations and Warranties
a. Section 2.1(g) Grantee's address:
County of Hickman
115 Murphree Avenue
Centerville, Tennessee 37033-1443
2.
Article III The Grant
a. Section 3.1(a) Maximum Grant Amount: $532,328
3.
Article IV Conditions of Grant Funds Release
a. Section 4.2(d) Matching Contribution amount is $79,926
b. Section 4.2(d) Matching Contribution shall be equal to at least 15.01% of each Advance (with credit given
for those contributions exceeding 15.01% toward the next Advance). Evidence that the pro-rata share of the
Matching Contribution has been made or will be made must be presented with the request for each Advance.
c. Section 4.2(g) Additional Conditions:
4.
Article V Affirmative Covenants
a. Section 5.14 Grantee's Unique Entity Identifier: U6DSGBRPSWN5
b. Section 5.16 Additional Affirmative Covenants: None
5.
Article VI Negative Covenants
a.
Section 6.5 Additional Negative Covenants:
(a)
Grantee may not subaward any part of the Grant without the express, prior written
approval of RUS.
6.
Article VIII Miscellaneous
a. Section 8.1 Grantee's address for purposes of notification: Copy sent to:
Dr. Belinda Anderson
Interim Director of Schools
County of Hickman
115 Murphree Avenue
Centerville, Tennessee 37033-1443
john.mullins@hickmank12.org
b. Section 8.1 RUS' copy address for purposes of notifications: Copy sent to:
Aylene Mafnas, Deputy Assistant Administrator
Portfolio Mgmt. Risk Assessment Div./RUS/USDA
Stop #1590, Room 4121 South Building
1400 Independence Avenue, SW
Washington, DC 20250-1590
TelecomPMRA@usda.gov
ATTACHMENT 1
SYSTEM FOR AWARD MANAGEMENT AND UNIVERSAL IDENTIFIER REQUIREMENTS
A. Requirement for System for Award Management
Unless you are exempted from this requirement under 2 C.F.R. § 25.110, you as the recipient must maintain
current information in SAM. This includes information on your immediate and highest level owner and
subsidiaries, as well as on all of your predecessors that have been awarded a Federal contract or Federal
financial assistance within the last three years, if applicable, until you submit the final financial report required
under this Federal award or receive the final payment, whichever is later. This requires that you review and
update the information at least annually after the initial registration, and more frequently if required by
changes in your information or another Federal award term.
B. Requirement for Unique Entity Identifier
If you are authorized to make subawards under this Federal award, you:
a. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may
receive a subaward from you unless the entity has provided its Unique Entity Identifier to you.
Subrecipients are not required to obtain an active SAM registration, but must obtain a Unique Entity
Identifier.
2. May not make a subaward to an entity unless the entity has provided its Unique Entity Identifier to you.
C. Definitions
For purposes of this award term:
1. System for Award Management (SAM) means the Federal repository into which a recipient must provide
information required for the conduct of business as a recipient. Additional information about registration
procedures may be found at the SAM Internet site (currently athttp://www.sam.gov).
2. Unique Entity Identifier means the identifier assigned by SAM to uniquely identify business entities.
3. Entity includes non-Federal entities as defined 2 C.F.R.200 and also includes all of the following for the
purposes of this part:
a. A foreign organization;
b. A foreign public entity;
c. A domestic for-profit organization; and
d. A Federal agency.
4. Subaward has the meaning given in 2 C.F.R. 200.1.
5. Subrecipient has the meaning given in 2 C.F.R. 200.1.
ATTACHMENT 2
REPORTING SUBAWARDS AND EXECUTIVE COMPENSATION.
a. Reporting of first-tier subawards.
1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each
action that obligates $25,000 or more in Federal funds that does not include Recovery funds (as defined in
section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub.L. 111-5) for a subaward
to an entity (see definitions in paragraph e. of this award term).
2. Where and when to report.
i. You must report each obligating action described in paragraph a.l. of this award term to http://www.fsrs.gov.
PLEASE NOTE: Currently underway is a consolidation of eight federal procurement systems, including the
Sub-award Reporting System (FSRS), into one system, the System for Award Management (SAM).
Therefore, please note that the Sub-award Reporting System (FSRS) will soon be consolidated into and
accessed through SAM.gov.
ii. For subaward information, report no later than the end of the month following the month in which the
obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must
be reported by no later than December 31, 2010.)
3. What to report. You must report the information about each obligating action that the submission instructions
posted at http://www.fsrs.gov specify.
b. Reporting Total Compensation of Recipient Executives.
1. Applicability and what to report. You must report total compensation for each of your five most highly
compensated executives for the preceding completed fiscal year, if--
i. the total Federal funding authorized to date under this award is $25,000 or more;
ii. in the preceding fiscal year, you received--
(A)
80 percent or more of your annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 C.F.R. §
170.320 (and subawards); and
(B)
$25,000,000 or more in annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 C.F.R. §
170.320 (and subawards); and
iii. The public does not have access to information about the compensation of the executives through periodic
reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d))
or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the
compensation information, see the U.S. Security and Exchange Commission total compensation filings at
http://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this
award term:
i. As part of your registration profile at http://www.sam.gov.
ii. By the end of the month following the month in which this award is made, and annually thereafter.
c. Reporting of Total Compensation of Subrecipient Executives.
1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for
each first-tier subrecipient under this award, you shall report the names and total compensation of each of the
subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal
year, if--
i. in the subrecipient's preceding fiscal year, the subrecipient received--
(A)
80 percent or more of its annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 C.F.R. §
170.320 (and subawards); and
(B)
$25,000,000 or more in annual gross revenues from Federal procurement contracts (and
subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and
ii. The public does not have access to information about the compensation of the executives through periodic
reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d))
or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the
compensation information, see the U.S. Security and Exchange Commission total compensation filings at
http://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. You must report subrecipient executive total compensation described in paragraph
c.1. of this award term:
i. To the recipient.
ii. By the end of the month following the month during which you make the subaward. For example, if a
subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and
31), you must report any required compensation information of the subrecipient by November 30 of that year.
d. Exemptions
If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from
the requirements to report:
i. Subawards, and
ii. The total compensation of the five most highly compensated executives of any subrecipient.
e. Definitions. For purposes of this award term:
1. Entity means all of the following, as defined in 2 C.F.R. part 25:
i. A Governmental organization, which is a State, local government, or Indian tribe;
ii. A foreign public entity;
iii. A domestic or foreign nonprofit organization;
iv. A domestic or foreign for-profit organization;
V. A Federal agency, but only as a subrecipient under an award or subaward to a non-Federal entity.
2. Executive means officers, managing partners, or any other employees in management positions.
3. Subaward:
i. This term means a legal instrument to provide support for the performance of any portion of the substantive
project or program for which you received this award and that you as the recipient award to an eligible
subrecipient.
ii. The term does not include your procurement of property and services needed to carry out the project or program
(for further explanation, see 2 C.F.R. part 200, Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards).
iii.A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient
considers a contract.
4. Subrecipient means an entity that:
i. Receives a subaward from you (the recipient) under this award; and
ii. Is accountable to you for the use of the Federal funds provided by the subaward.
5. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's
or subrecipient's preceding fiscal year and includes the following (for more information see 17 C.F.R. §
229.402(c)(2)):
i. Salary and bonus.
ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial
statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial
Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments.
iii. Earnings for services under non-equity incentive plans. This does not include group life, health,
hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are
available generally to all salaried employees.
iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans.
V. Above-market earnings on deferred compensation which is not tax-qualified.
vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination
payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive
exceeds $10,000.
RUS Project Designation:
TN0780-A16
DISTANCE LEARNING AND TELEMEDICINE
GRANT AGREEMENT
dated as of December 16, 2025 between
COUNTY OF HICKMAN,
as Grantee
and
THE UNITED STATES OF AMERICA
as Grantor
UNITED STATES DEPARTMENT OF AGRICULTURE RURAL UTILITIES SERVICE
DISTANCE LEARNING AND TELEMEDICINE GRANT AGREEMENT
THIS DISTANCE LEARNING AND TELEMEDICINE GRANT AGREEMENT (this
"Agreement,") dated as of December 16, 2025, between COUNTY OF HICKMAN, as Grantee
(hereinafter the "Grantee,") a Public Body existing under the laws of Tennessee, and the UNITED
STATES OF AMERICA, as Grantor (hereinafter the "Government,") acting through the
Administrator of the Rural Utilities Service ("RUS.")
WHEREAS, the Grantee has applied for financial assistance ("Application") to RUS to finance a
Project providing distance learning and/or telemedicine services in rural areas as described in a scope of work
plan (the scope of work plan and any revisions thereto, all as approved in writing by RUS, hereinafter the
"Scope of Work Plan;")
WHEREAS, RUS is willing to extend financial assistance, in the form of a grant (the "Grant") to
the Grantee, pursuant to Title VII of the Federal Agriculture Improvement and Reform Act of 1996 (7 U.S.C.
§ 950aaa), the Notice of Funding Opportunity ("NOFO") published on www.grants.gov on January 6, 2025,
and all applicable federal regulations, on the terms and conditions stated herein; and
WHEREAS, the Grantee is willing to secure its other obligations to RUS on the terms stated herein;
THEREFORE, for and in consideration of the premises and the mutual covenants herein contained,
the parties agree and bind themselves as follows:
ARTICLE I - DEFINITIONS
SECTION 1.1 Definitions
The terms defined herein include both the plural and the singular. Unless otherwise specifically
provided, all accounting terms not otherwise defined herein shall have the meanings assigned to them, and
all determinations and computations herein provided for shall be made in accordance with Accounting
Requirements.
"Accounting Requirements" shall mean compliance with U.S. Generally Accepted Accounting
Principles (GAAP) acceptable to RUS as well as compliance with the requirements of 2 C.F.R. part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (and
by adoption, 48 C.F.R. § 31.2 of the Federal Acquisition Regulations).
"Advance" or "Advances" shall mean an advance or advances made by RUS pursuant to this
Agreement.
"Application" shall have the meaning as defined in the second paragraph hereof.
"DLT Regulations" shall mean the specific RUS Regulations promulgated at 7 C.F.R. part 1734,
Distance Learning and Telemedicine Loan and Grant Program, as amended from time to time.
"Expiration Date" shall have the meaning as defined in Section 3.1(b) hereof.
"Laws" shall have the meaning as defined in Section 2.1(e) hereof.
"Matching Contribution" shall have the meaning as defined in Section 4.2(d) hereof.
"Project" shall have the meaning as defined in Section 3.2(a) hereof.
"Release of Funds Date" shall mean the date funds are first made available as evidenced by the
notice sent by the Agency to the Awardee.
"RUS Regulations" shall mean the rules, regulations and bulletins of general applicability published
by RUS from time to time, as such rules, regulations and bulletins exist at the date of applicability thereof,
and shall also include any rule and regulations of other Federal entities which RUS is required by law to
implement. Any reference to specific RUS Regulations shall mean the version of and cite to such regulation
effective at the date of applicability thereof.
"Scope of Work Plan" shall have the meaning as defined in the second paragraph of this Agreement.
ARTICLE II - REPRESENTATIONS AND WARRANTIES
SECTION 2.1 Representations and Warranties of Grantee
Recognizing that RUS is relying hereon, the Grantee represents and warrants, as of the date of this
Agreement, as follows:
(a)
Organization; Power, Etc. The Grantee: (i) is the type of organization specified in the first
paragraph hereof, duly organized, validly existing, and in good standing under the laws of
the State identified in the first paragraph hereof; (ii) is duly qualified to do business and is
in good standing in each jurisdiction in which the transaction of its business make such
qualification necessary; (iii) has all requisite and legal power to own and operate its assets
and to carry on its business and to enter into and perform its obligations under this
Agreement; (iv) has duly and lawfully obtained and maintained all material licenses,
certificates, permits, authorizations and approvals which are necessary to the conduct of its
business or required by applicable Laws; and (v) is eligible to obtain the financial
assistance from RUS contemplated by this Agreement.
(b)
Authority. The execution, delivery and performance by the Grantee of this Agreement and
the performance of the transactions contemplated hereby have been duly authorized by all
necessary action and do not violate any provision of law or any charter, articles of
incorporation, organizational documents or bylaws of the Grantee or result in a breach of,
or constitute a default under, any agreement, security agreement, note or other instrument
to which the Grantee is a party or by which it may be bound. The Grantee has not received
any notice from any other party to any of the foregoing that a default has occurred or that
any event or condition exists that with the giving of notice or lapse of time or both would
constitute such a default.
(c)
Consents. No consent, approval, authorization, order, filing, qualification, license, or
permit of any governmental authority is necessary in connection with the execution,
delivery, performance or enforcement of this Agreement, except such as have been
obtained and are in full force and effect.
(d)
Binding Agreement. This Agreement is, when executed and delivered, the legal, valid, and
binding obligation of the Grantee, enforceable in accordance with its terms, subject only to
limitations on enforceability imposed in equity or by applicable bankruptcy, insolvency,
reorganization, moratorium or similar laws affecting creditors' rights generally.
(e)
Compliance with Laws. The Grantee is in compliance in all material respects with all
federal, state and local laws, rules, regulations, ordinances, codes and orders (collectively,
"Laws.")
(f)
Information Submitted with Application. All information, reports, and other documents and
data submitted to RUS in connection with the Application were, at the time the same were
furnished, complete, and correct in all material respects. Any financial statements or data
submitted to RUS in connection with the Application present fairly, in all material respects,
the financial position of the Grantee and the results of its operations in conformity with
Accounting Requirements. Since the date thereof, there has been no material adverse
change in the financial condition or operations of the Grantee.
(g)
Principal Place of Business. The principal place of business and chief executive office of
the Grantee is at the address specified in Schedule I hereto.
(h)
Ratification. By executing this Agreement, the Grantee affirms and ratifies all statements,
representations and written documents that it has submitted to RUS in connection with the
Grant.
(i)
Recipient and Subrecipient Reporting. The Grantee has the necessary processes and
systems in place to comply with the reporting requirements for first-tier, sub-awards, and
executive compensation under the Federal Funding Accountability and Transparency Act
of 2006, unless Grantee is exempt from such reporting requirements pursuant to 2 C.F.R.
part 170.
ARTICLE III - THE GRANT
SECTION 3.1
Grant Amount and Expiration Date
(a)
Grant Amount. RUS agrees to make and the Grantee agrees to accept, on the terms and
conditions stated in this Agreement, the Grant, in the maximum amount specified in
Schedule I hereto.
(b)
Expiration Date. The Grant, and the obligation of RUS to advance the Grant, or any portion
thereof, shall expire on a date three (3) years from the Release of Funds date (the "Expiration
Date"). No portion of the Grant will be advanced by RUS to the Grantee after the
Expiration Date. RUS, in its sole discretion, may approve a one-time extension of the
Expiration Date, not to exceed 12 months, provided that the Grantee notify RUS, in writing at
least ten days prior to the Expiration Date, of the reasons and need for an extension, together
with a suggested, revised Expiration Date.
SECTION 3.2
Project
(a)
Grant Purpose. The Grant has been made solely to finance the project specifically
described in the Application and Scope of Work Plan (hereinafter the "Project") to furnish
or improve distance learning and/or telemedicine services in rural areas.
(b)
Changes to Project. The Grantee shall obtain the prior written approval of RUS for any
material change to the scope, budget, design, construction, delivery of services, or
objectives of the Project, including, but not limited to any changes to discrete budget line
items, or the amount of Grant funds allocated thereto, within the overall Project. Such
approved material changes shall be set forth in a revised Scope of Work Plan submitted to
RUS.
ARTICLE IV - CONDITIONS OF FUNDING
SECTION 4.1
General Conditions
In connection with the execution and delivery of this Agreement, each of the following conditions
shall be satisfied (all documents, certificates and other evidence of such conditions are to be satisfactory to
RUS in its discretion):
(a)
Legal Matters. All legal matters incident to the consummation of the transactions hereby
contemplated shall be satisfactory to counsel for RUS.
(b)
Executed Grant Agreement. RUS shall receive duly executed originals of this Agreement.
(c)
Articles of Incorporation, Charter, Bylaws and Organizational Documents. With respect
to corporate and cooperative grantees, RUS shall have received copies of the Grantee's
articles of incorporation or charter and bylaws. With respect to limited liability companies
or similar grantees, RUS shall have received copies of the Grantee's organization
documents.
(d)
Authorizations. RUS shall have received evidence satisfactory to it that all documents and
proceedings of the Grantee necessary for duly authorizing the execution, delivery and
performance of this Agreement have been obtained and are in full force and effect.
(e)
Approvals. RUS shall have received evidence satisfactory to it that the Grantee has duly
registered when and where required by law with all state, Federal and other public
authorities and regulatory bodies and obtained all authorizations, certificates, permits,
licenses, franchises and approvals necessary for, or required as a condition of, the validity
and enforceability of this Agreement and for the construction and operation of the Project.
(f)
Opinion of Counsel. For Grants in the amount of $500,000 or more, RUS shall receivean
opinion of counsel for the Grantee, licensed in the Grantee's state of incorporation, in form
and content acceptable to RUS.
(g)
ACH. That Grantee agrees to use of the Automated Clearing House (ACH) Payment
System that deposits funds directly into the bank account Grantee designates.
SECTION 4.2
Conditions to Advances
The obligations of RUS to approve any Advance of the Grant is subject to the satisfaction of each
of the following conditions precedent on or before the date of such Advance (all documents, certificates and
other evidence of such conditions precedent are to be satisfactory to RUS in its discretion):
(a)
Continuing Representations and Warranties. That the representations and warranties of the
Grantee contained in this Agreement be true and correct on and as of the date of such
Advance as though made on and as of such date.
(b)
Requisitions and Supporting Documentation. That RUS shall have received not more
frequently than once a month, a completed Standard Form 270, Request for Advance or
Reimbursement (hereinafter "Request for Advance,") bearing the original signature of the
officer, employee, or agent of the Grantee authorized to receive, disburse, or receive and
disburse the Grant, and supporting documentation from the Grantee in accordance with
RUS Regulations and DLT Regulations. All Advances shall be limited to the minimum
amounts required for the Grantee's immediate disbursement needs and shall be requested
by the Grantee only for actual immediate cash requirements of the Grantee. All Advances
shall either be provided on a reimbursement basis, supported by documentation including,
but not limited to, paid invoices, employee timesheets or lease agreements, or based on
unpaid invoices for eligible grant purposes.
(c)
Certification of Authority. That RUS has received from the Grantee a duly authorized and
executed certification of authority designating an officer, employee, or agent of the Grantee
as the person or persons authorized to execute and submit, on behalf of the Grantee, the
Request for Advance.
(d)
Matching Contribution. Evidence that the Grantee has provided or made provision for the
entire matching contribution, as defined and set forth in 7 C.F.R. § 1734.22 ("Matching
Contribution,") to the Project as set forth on Schedule I, or that the Grantee has provided
or made provision for a pro rata Matching Contribution in an amount at least equal to the
percentage (as specified in Schedule I) of the requested Advance, which evidence may be
in the form of documentation including, but not limited to, paid invoices, employee
timesheets, lease agreements, or bank deposit slips.
(e)
Compliance with Agreement. That the Grantee is in material compliance with the
Agreement.
(f)
Additional Documents. The Grantee agrees to provide RUS with such additional
documents as RUS may request.
(g)
Additional Conditions. The Grantee has met all additional conditions specified in Schedule
I hereto.
ARTICLE V - AFFIRMATIVE COVENANTS
SECTION 5.1
Generally
Unless otherwise agreed to in writing by RUS, while this Agreement is in effect, the Grantee shall
duly observe each of the affirmative covenants contained in this Article V.
SECTION 5.2 Use of Advances
The Grantee shall expend the Grant funds only for approved purposes as set forth in the DLT
Regulations, the Scope of Work Plan, the Request(s) for Advance, and in accordance with the Accounting
Requirements. The Grant shall not be expended to cover any costs incurred in connection with the Project
prior to the date of receipt by RUS of the Application. The Grantee acknowledges that RUS approval for any
Request for Advance shall not be a waiver of any provision or requirement contained or cited herein, but shall
be subject to a subsequent compliance review.
SECTION 5.3 Unused and Disallowed Advances
(a)
The Grantee shall return to RUS forthwith all or any advanced portion of the Grant not
disbursed by the Grantee for the Project or not needed to complete the Project with any
interest earned.
(b)
The Grantee shall reimburse RUS for any advanced funds whose original expenditure has
been disallowed by a RUS grant audit. Disallowances shall be satisfied, as directed by
RUS, by either administrative offset against requests for Advances or repaying the
disallowed amount directly to the United States Treasury.
SECTION 5.4
Financial Books
(a)
The Grantee shall maintain, at its premises, such books, documents, papers, or other
records and supporting documents, including, but not limited to, invoices, receipts, and bills
of sale, adequate to identify the purposes for which, and the manner in which Grant and
other funds were expended on the Project. The Grantee shall maintain all such records and
copies of forms or financial reports, submitted to RUS in connection with the Grant, for
the longest of: (i) three years from the date the Grantee submits its final Project
Performance Activity Report; (ii) three years from resolution of disputed items with RUS; or
(iii) three years from disposition of property acquired with Grant funds during the term of
the Grant.
(b)
The Grantee will maintain complete, accurate, and current disclosure of the financial
results of each Project in accordance with the DLT Regulations and Accounting
Requirements. The source and application of funds shall be readily identified by the
continuous maintenance of updated records, with all accounting records being supported
by source documentation. Established procedures shall be used for determining the
reasonableness, allowability, and allocation of costs in accordance with the DLT
Regulations and the Accounting Requirements.
SECTION 5.5
Rights of Inspection and Compliance Reviews
(a)
The Grantee shall afford RUS, the Office of Inspector General of USDA and the General
Accounting Office, through its representatives, reasonable opportunity, at all times during
business hours and upon prior notice, to have access to and right to inspect the Project, and
any and all books, records, accounts, including electronic books, records, accounts and
electronic mail messages, regardless of the physical form or characteristics, and any and
all invoices, contracts, leases, payrolls, canceled checks, statements and other documents
and papers of every kind belonging to or in any way pertaining to the Grant and to make
copies or extracts therefrom.
(b)
The Grantee shall afford RUS, reasonable opportunity, at all times during business hours
and upon prior notice, to conduct a compliance review to determine compliance with this
Agreement and to determine whether expenditures and disbursements of the Grant were
for approved purposes, and/or in accordance with the Grantee's Request(s) for Advance
and the supporting documentation thereto.
SECTION 5.6
Annual Audits
(a)
Non-Federal Entities, which include Grantees that are States, local governments, Indian
tribes, institutions of higher education, or nonprofit organizations, shall provide RUS with
an audit pursuant to 2 C.F.R. part 200, Subpart F (Audit Requirements). The Grantee must
follow subsection 200.502 in determining federal awards expended. All RUS loans impose
an ongoing compliance requirement for the purpose of determining federal awards
expended during a fiscal year. In addition, the Grantee must include the value of new
federal loans made along with any grant expenditures from all federal sources during the
Grantee's fiscal year. Therefore, the audit submission requirement for this program begins
in the Grantee's fiscal year that the loan is made and thereafter, based on the balance of
federal loan(s) at the beginning of the audit period. All required audits must be submitted
within the earlier of: (i) 30 calendar days after receipt of the auditor's report; or (ii) nine
months after the end of the Grantee's audit period.
(b)
For all other entities, Grantees shall provide RUS with an audit within 120 days after the
as of audit date in accordance with 7 C.F.R. part 1773, Policy on Audits of RUS Borrowers.
Note that with respect to Advances that contain loan funds, the audit is required after an
Advance has been made, and, thereafter, from the close of each subsequent fiscal year until
the loan is repaid in full. With respect to Advances that only contain grant funds, the audit
is required until all grant funds have been expended or rescinded. While an audit is
required, Grantees must also submit a report on compliance and internal controls over
financial reporting, as well as a report on compliance with aspects of contractual
agreements and regulatory requirements.
SECTION 5.7 Project Performance and Financial Reporting
(a)
Annual Financial Report and Project Performance Activity Report. No later than January
31st of the following year in which all or any portion of the Grant is first advanced and
continuing in subsequent years until completion of the Project, the Grantee must submit
the following information to RUS, as directed by the agency:
(i)
An annual, completed SF 425-Federal Financial Report; and
(ii)
An annual Project Performance Activity Report, which contains the following:
(A)
a comparison of actual accomplishments to the objectives established for
the period;
(B)
a description of any problems, delays, or adverse conditions which have
occurred, or are anticipated, and which may affect the attainment of
overall Project objectives, prevent the meeting of time schedules or
objectives, or preclude the attainment of particular Project work
elements during established time periods, accompanied by a statement
of action taken or planned to resolve the situation; and
(C)
objectives and timetables established for the next reporting period.
(b)
Final Financial Report and Final Project Performance Activity Report. No later than one hundred twenty
(120) days after the Expiration Date, termination of the Grant, the Project completion, or the final
disbursement of the Grant by the Grantee, whichever event occurs first, the Grantee must submit a Final
SF 425-Financial Report and a Final Project Performance Activity Report which only covers an evaluation
of the success of the Project in meeting the objectives of the program.
SECTION 5.8 Miscellaneous Information to be Provided to RUS
The Grantee shall furnish to RUS such information regarding the condition, financial or
otherwise, or operations of the Grantee as RUS may, from time to time, reasonably request.
SECTION 5.9 Obligations with Respect to the Construction, Operation and Maintenance of the
Project
(a)
Project Management and Operation. The Grantee shall be responsible for managing the
day-to-day operations of the Project and will operate the Project in an efficient and
economic manner as well as maintaining the Project in good repair. The Grantee shall
provide the service described in the Application and, if the Project is owned, leased, or
operated by participants other than the Grantee, the Grantee shall monitor such participants
and ensure the Project is operated in accordance with representations in the Application.
(b)
Construction in Accordance with Scope of Work Plan. The Grantee shall cause the Project
to be constructed and completed in accordance and within the time frame and budget set
forth in the Scope of Work Plan approved by RUS.
(c)
Procurement Requirements. The Grantee shall conduct all procurement transactions in
accordance with 2 CFR §§ 200.317-326, unless it has received written approval otherwise.
(d)
General Insurance Requirements. In addition to the fidelity bond coverage required in
Subsection 4.1(h), the Grantee shall take out and maintain insurance on the Project and any
other property acquired with the Grant in accordance with 2 C.F.R. § 200.310.
SECTION 5.10 Compliance with Laws
The Grantee will comply with all applicable federal statutes, regulations and requirements that
govern the Application, the Project, and use of federal grant funds for this Grant.
SECTION 5.11 Additional Project Funding
The Grantee shall ensure that adequate funding is in place to complete the Project and will, after
obtaining the prior written approval of RUS, obtain loans or funds or receive binding commitments for
supplemental funding in an amount needed to ensure completion of the Project.
SECTION 5.12 Matching Contribution
The Grantee shall provide the entire Matching Contribution prior to the end of the term of this
Agreement and in accordance with 2 C.F.R. § 200.306, if applicable.
SECTION 5.13 SAM Registration and Unique Entity Identifier
The Grantee shall comply with the additional requirements set forth in Attachment 1 regarding
System for Award Management (SAM) and Unique Entity Identifier. For the purposes of this Agreement the
term "you" in Attachment 1 shall mean "Grantee" as defined hereunder. The Grantee's Unique Entity
Identifier is listed in Schedule I hereto.
SECTION 5.14 Subawards and Executive Compensation
The Grantee shall comply with the additional requirements set forth in Attachment 2 regarding
Subawards, if not restricted under Section 6.4, and Executive Compensation. For the purposes of this
Agreement the term "you" in Attachment 2 shall mean "Grantee" as defined hereunder.
SECTION 5.15 Buy American
(a)
Funding to Non-Federal Entities. Awardees that are Non-Federal Entities, defined pursuant to 2 CFR
200.1 as any State, local government, Indian tribe, Institution of Higher Education, or nonprofit
organization, shall be governed by the requirements of Section 70914 of the Build America, Buy
America Act (BABAA) within the IIJA. Any requests for waiver of these requirements must be
submitted pursuant to USDA's guidance available online at https://www.usda.gov/ocfo/federal-
financial-assistance-policy/USDABuyAmericaWaiver.
(b)
Funding to All Other Entities. Awardees that are not Non-Federal Entities shall be governed by the
Agency's Buy American requirement at 7 CFR part 1787. Any requests for waiver of these
requirements must be submitted pursuant to those regulations.
SECTION 5.16 Additional Affirmative Covenants
The Grantee shall comply with the additional affirmative covenants set forth in Schedule I hereto.
ARTICLE VI - NEGATIVE COVENANTS
SECTION 6.1 General
Unless otherwise agreed to in writing by RUS, while this Agreement is in effect, the Grantee shall
duly observe each of the negative covenants set forth in this Article VI.
SECTION 6.2 Contracts
The Grantee shall not, without the prior written consent of RUS, enter into any contract or contracts
for the operation or maintenance of the Project and shall not enter into any contract for the use by others of
the Project.
SECTION 6.3 Historic Preservation
The Grantee shall not, without the prior written consent of RUS, use any Advance to construct any
facility which shall involve any district, site, building, structure or object which is included in, or eligible for
inclusion in, the National Register of Historic Places maintained by the Secretary of the Interior pursuant to
the Historic Sites Act of 1935 and the National Historic Preservation Act of 1966.
SECTION 6.4 Prohibition Against Internal Confidentiality Agreements
(a)
The Grantee shall not require its employees, contractors, or subrecipients to sign or comply
with internal confidentiality agreements or statements prohibiting or otherwise restricting
them from lawfully reporting that waste, fraud, or abuse to a designated investigative or
law enforcement representative of a Federal department or agency authorized to receive
such information.
(b)
The Grantee shall notify its employees, contractors, or subrecipients that the prohibitions
and restrictions of any internal confidentiality agreements that may currently be in effect
that are inconsistent with paragraph (a) of this section are no longer in effect.
(c)
The prohibition in paragraph (a) above does not contravene requirements imposed by a
Federal department or agency governing the nondisclosure of classified information.
(d)
If RUS determines that the Grantee is not in compliance with paragraph (a) or (b) of this
section:
(1)
RUS shall cease to make Grant funds available under this Agreement and shall
prohibit the Grantee's use of Grant funds under this award; and
(2)
RUS may pursue other remedies available due to the Grantee's material failure to
comply with award terms and conditions.
SECTION 6.5 Additional Negative Covenants
The Grantee shall comply with the additional negative covenants set forth in Schedule I hereto.
ARTICLE VII - TERMINATION, SUSPENSION AND OTHER REMEDIES
SECTION 7.1
Termination of the Grant
(a)
Termination of the Grant by RUS. RUS, in its sole discretion, may terminate the Grant, in
whole or part if:
(i)
RUS does not receive this Agreement, duly executed on behalf of the Grantee,
within one hundred twenty (120) days from the date hereof;
(ii)
all conditions to the Grant, and all conditions to advance are not satisfied within
one hundred twenty (120) days from the date hereof;
(iii)
RUS has determined that the Grantee has failed to materially comply with the terms
and conditions of this Agreement;
(iv)
RUS has determined the award no longer effectuates the program goals or agency
priorities;
(v)
In the case of a partial termination by the Grantee, the RUS has determined that
the remaining portion of the award will not accomplish the purposes for which the
award was made;
(vi)
any representation or warranty made by the Grantee in the Application, Scope of
Work Plan, request for Advance, this Agreement, any certification, or other
supporting documentation thereunder, shall prove to be incorrect in any material
respect at the time made;
(vii)
the Grantee shall forfeit or otherwise be deprived of its charter, articles of
organization, franchises, permits, easements, consents, or licenses required to
carry on any material portion of its business, or an event occurs which can
reasonably be expected to result in its dissolution or termination;
(viii)
a court having proper jurisdiction shall enter a decree or order for relief with
respect to the Grantee in an involuntary case under any applicable bankruptcy,
insolvency, or other similar law now or hereafter in effect: (A) appointing a
receiver, liquidator, assignee, custodian, trustee, sequestrator, or similar official
or (B) ordering the winding up or liquidation of its affairs; or the Grantee shall
commence a voluntary case under any applicable bankruptcy insolvency or other
similar law now or hereafter in effect, or consent to the appointment or taking
possession by a receiver, liquidator, assignee, custodian or trustee, of a substantial
part of its property, or make any general assignment for the benefit of creditors;
and/or
(ix)
Grantee has filed for dissolution or liquidation, or upon the dissolution or
liquidation of the Grantee.
(b)
Termination of the Grant by the Grantee. The Grantee may terminate the Grant by providing
written notification to RUS, setting forth the reasons for such termination, the effective date,
and, in the case of a partial termination, the portion of Grant funds to be terminated. In the
case of a partial termination, if RUS determines that the remaining portion of the Grant will
not accomplish the Project, then RUS may terminate the Grant in its entirety, and request
reimbursement of all advanced Grant funds.
(c)
Mutual Termination of the Grant. RUS and the Grantee may mutually agree, in writing, to
terminate the Grant upon certain conditions, specifying the effective date of the termination,
and in the case of a partial termination of the Grant, any unadvanced portion of the Grant to
be terminated and any advanced portion of the Grant to be returned to RUS.
(d)
Effect of Termination. Upon termination of the Grant: (1) the Grantee shall not incur any
new obligations after the effective date of the termination with respect to the Grant, (2) the
Grantee shall cancel as many outstanding obligations as possible, and seek to mitigate the
costs of any outstanding obligations, and (3) any unadvanced portion of the Grant not
required for Approved Purposes shall not be available for advance by RUS and any
advanced portion of the Grant not required by the Grantee for Approved Purposes or for
completion of the Project shall be immediately returned to RUS.
(e)
Notice of Termination. Written notice of termination shall be sent to the Grantee as
provided for in Section 8.1 hereof, setting forth the reason(s) for termination, which
termination shall be effective as of the date of receipt of such notice.
SECTION 7.2 Suspension of Advances
RUS may suspend the Grant, in whole or in part, for the reasons specified in Section 7.1 hereof as
a basis for Grant termination.
(a)
Suspension Procedure. RUS shall issue to the Grantee a suspension notice stating the
reasons for the suspension, any corrective action required to be taken by the Grantee and
the effective date of the suspension. The suspension shall remain in effect until the Grantee
has taken all corrective actions required by RUS and RUS terminates the suspension.
(b)
Effect of Suspension. New obligations shall not be incurred by the Grantee during the
suspension, following the date of notice of suspension, unless specifically authorized by
RUS, in writing. RUS will allow necessary allowable costs which the Grantee could not
reasonably avoid during the suspension, if the obligations were properly incurred prior to
the date of the suspension and not in anticipation of the suspension or termination. During
the suspension, appropriate adjustments shall be made to the Grant by RUS in order that
credit not be given to the Grantee for disbursements made in payment of unauthorized
obligations incurred by the Grantee during the suspension. RUS may also make
adjustments by disallowing all or part of the costs of the Project that are not in compliance
with this Agreement or RUS may withhold subsequent Advances.
SECTION 7.3 Misrepresentation and Misappropriation
(a)
Upon a determination by RUS that the Grantee did not utilize the Grant in the manner and
exclusively for the Project as approved by RUS, RUS may, in its sole discretion:
(i)
Disallow all or a part of the expenditures and disbursements of the Grant and
require the Grantee to deposit such funds in an account to be applied toward other
approved Project purposes or to reimburse the Government;
(ii)
Suspend making Advances; and/or
(iii)
Take any other action RUS determines to be necessary including, without
limitation, exercising any right or remedy available herein or at law.
(b)
If any representation or warranty made by the Grantee in the Application, Scope of Work
Plan, request for Advance, this Agreement, any certification, or other supporting
documentation thereunder shall prove to be incorrect in any material respect at the time
made, RUS may, in its sole discretion:
(i)
Suspend making Advances;
(ii)
Require the Grantee to reimburse the Government for all or any part of the Grant;
(iii)
Terminate the Grant; and/or
(iv)
Take any other action RUS determines to be necessary including, without
limitation, exercising any right or remedy available herein or at law.
ARTICLE VIII - MISCELLANEOUS
SECTION 8.1 Notices
All notices, requests and other communications provided for herein including, without limitation,
any modifications of, or waivers, requests or consents under, this Agreement shall be given or made in writing
(including, without limitation, by telecopy) and delivered to the intended recipient at the "Address for
Notices" specified below; or, as to any party, at such other address as shall be designated by such party in a
notice to each other party. Receipt of all such communications shall be deemed to have occurred when
transmitted by telecopier or personally delivered or, in the case of a mailed notice, upon receipt, in each case
given or addressed as provided for herein. The Addresses for Notices of the respective parties are as follows:
RUS
Grantee
Rural Utilities Service
See Schedule I
United States Department of Agriculture
1400 Independence Avenue, S.W.
Washington, D.C. 20250-1590
Attention: Administrator
With a copy to:
With a copy to:
See Schedule I
See Schedule I
SECTION 8.2 Expenses
To the extent allowed by law, the Grantee shall pay all costs and expenses of RUS, including
reasonable fees of counsel, incurred in connection with the enforcement of the Agreement or with the
preparation for such enforcement if RUS has reasonable grounds to believe that such enforcement may be
necessary.
SECTION 8.3 No Waiver
No failure on the part of RUS to exercise, and no delay in exercising, any right hereunder shall
operate as a waiver thereof nor shall any single or partial exercise by RUS of any right hereunder preclude
any other or further exercise thereof or the exercise of any other right.
SECTION 8.4 Governing Law
This Agreement shall be governed by and construed in accordance with applicable federal law, and
in the absence of controlling federal law, by the laws of the State identified in the first paragraph herein,
except those that would render such choice of law ineffective.
SECTION 8.5 Successors and Assigns
(a)
This Agreement shall be binding upon and inure to the benefit of the Grantee and RUS and
their respective successors and assigns, except that the Grantee may not assign or transfer
its rights or obligations hereunder without the prior written consent of RUS.
(b)
Pursuant to federal claims collection laws, RUS' claims hereunder may be transferred to
other agencies of the United States of America; in the event of such transfer, all security
interests, rights and remedies hereby granted or conferred on RUS shall pass to and inure
to the benefit of any such successor agency.
SECTION 8.6 Complete Agreement; Waivers and Amendments
Subject to RUS Regulations, this Agreement is intended by the parties to be a complete and final
expression of their agreement. However, RUS reserves the right to waive its rights to compliance with any
provision of this Agreement. No amendment, modification, or waiver of any provision hereof, and no consent
to any departure of the Grantee herefrom, shall be effective unless approved in writing by RUS in the form
of either a RUS Regulation or other writing signed by or on behalf of RUS, and then such waiver or consent
shall be effective only in the specific instance and for the specific purpose for which given.
SECTION 8.7 Headings
The headings and sub-headings contained in the titling of this Agreement are intended to be used
for convenience only and do not constitute part of this Agreement.
SECTION 8.8 Severability
If any term, provision or condition, or any part thereof, of this Agreement shall for any reason be
found or held invalid or unenforceable by any governmental agency or court of competent jurisdiction, such
invalidity or unenforceability shall not affect the remainder of such term, provision or condition nor any other
term, provision or condition, and this Agreement shall survive and be construed as if such invalid or
unenforceable term, provision or condition had not been contained therein.
SECTION 8.9 Schedules and Attachments
Each Schedule and Attachment attached hereto and referred to herein is each an integral part of this
Agreement.
SECTION 8.10 Authority of Representatives of RUS
In the case of any consent, approval or waiver from RUS that is required under this Agreement, such
consent, approval or waiver must be in writing and signed by an authorized RUS representative to be
effective. As used in this section, "authorized RUS representative" means the Administrator of RUS, and also
means a person to whom the Administrator has officially delegated specific or general authority to take the
action in question.
SECTION 8.11 Amendment of Laws and RUS Regulations
Nothing contained herein shall restrict in any way RUS' right to amend, rescind or supplement any
of the RUS Regulations or to seek such changes to existing Laws.
SECTION 8.12 Interest on Disallowed Amounts
Disallowed and reimbursable Advance amounts hereunder shall accrue interest payable to RUS from
the date RUS delivers to the Grantee a written demand for payment. Interest shall accrue at a rate equal to the
lesser of (a) twelve percent (12%) per annum or (b) the maximum interest rate permissible by law.
Termination of the Grant will not affect the right of RUS to disallow expenditures and recover, in full, any
amount on the basis of a subsequent audit or other review or the Grantee's obligation to return any disallowed
expenditures.
SECTION 8.13 No Third-Party Beneficiary
This Agreement is exclusively between RUS and the Grantee and does not nor is intended to create any
privity of contract with any other party not a party hereto, nor to imply a contract in law or fact. Any funds
advanced by RUS to the Grantee are intended to finance the Grantee's Project. Any approvals given by RUS to
the Grantee are solely for the benefit of RUS. RUS is not obligated to advance grant funds on any contract, or
otherwise, between the Grantee and any other party, nor intends to assume, at any time, direct obligations for
payment for work, goods, or other performance under such contracts. The obligation to pay any amounts due
under such contracts is solely the responsibility of the Grantee. Nothing herein, express or implied, is intended
to, or shall confer upon, any other person any right, benefit, or remedy of any nature whatsoever under or by
reason of the Grant Agreement between RUS and the Grantee.
SECTION 8.14 Disposition of Grant Property
Unless otherwise agreed to in writing by RUS, any and all dispositions of Grant property shall be
made in accordance with federal regulations at 2 C.F.R. part 200.
SECTION 8.15 Term
This Agreement shall remain in effect until one of the following three events has occurred:
(a)
The Grantee and RUS replace this Agreement with another written agreement;
(b)
All of the Grantee's obligations under this Agreement have been discharged; or
(c)
This Agreement has been terminated pursuant to the provisions of Article VII hereof.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as
of the day and year first above written.
COUNTY OF HICKMAN
by:
[Digital (or Electronic) Signature]
[Name, Position - Please Print]
UNITED STATES OF AMERICA
KARL
Digitally signed by KARL
ELMSHAEUSER
ELMSHAEUSER
Date: 2025.12.30 08:55:43-05'00'
by Administrator of the Rural Utilities Service
[Digital Signature]
SCHEDULE I
1.
Article II Representations and Warranties
a. Section 2.1(g) Grantee's address:
County of Hickman
115 Murphree Avenue
Centerville, Tennessee 37033-1443
2.
Article III The Grant
a. Section 3.1(a) Maximum Grant Amount: $532,328
3.
Article IV Conditions of Grant Funds Release
a. Section 4.2(d) Matching Contribution amount is $79,926
b. Section 4.2(d) Matching Contribution shall be equal to at least 15.01% of each Advance (with credit given
for those contributions exceeding 15.01% toward the next Advance). Evidence that the pro-rata share of the
Matching Contribution has been made or will be made must be presented with the request for each Advance.
c. Section 4.2(g) Additional Conditions:
4.
Article V Affirmative Covenants
a. Section 5.14 Grantee's Unique Entity Identifier: U6DSGBRPSWN5
b. Section 5.16 Additional Affirmative Covenants: None
5.
Article VI Negative Covenants
a. Section 6.5 Additional Negative Covenants:
(a)
Grantee may not subaward any part of the Grant without the express, prior written
approval of RUS.
6.
Article VIII Miscellaneous
a. Section 8.1 Grantee's address for purposes of notification: Copy sent to:
Dr. Belinda Anderson
Interim Director of Schools
County of Hickman
115 Murphree Avenue
Centerville, Tennessee 37033-1443
john.mullins@hickmank12.org
b. Section 8.1 RUS' copy address for purposes of notifications: Copy sent to:
Aylene Mafnas, Deputy Assistant Administrator
Portfolio Mgmt. Risk Assessment Div./RUS/USDA
Stop #1590, Room 4121 South Building
1400 Independence Avenue, SW
Washington, DC 20250-1590
TelecomPMRA@usda.gov
ATTACHMENT 1
SYSTEM FOR AWARD MANAGEMENT AND UNIVERSAL IDENTIFIER REQUIREMENTS
A. Requirement for System for Award Management
Unless you are exempted from this requirement under 2 C.F.R. § 25.110, you as the recipient must maintain
current information in SAM. This includes information on your immediate and highest level owner and
subsidiaries, as well as on all of your predecessors that have been awarded a Federal contract or Federal
financial assistance within the last three years, if applicable, until you submit the final financial report required
under this Federal award or receive the final payment, whichever is later. This requires that you review and
update the information at least annually after the initial registration, and more frequently if required by
changes in your information or another Federal award term.
B. Requirement for Unique Entity Identifier
If you are authorized to make subawards under this Federal award, you:
a. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may
receive a subaward from you unless the entity has provided its Unique Entity Identifier to you.
Subrecipients are not required to obtain an active SAM registration, but must obtain a Unique Entity
Identifier.
2. May not make a subaward to an entity unless the entity has provided its Unique Entity Identifier toyou.
C. Definitions
For purposes of this award term:
1. System for Award Management (SAM) means the Federal repository into which a recipient must provide
information required for the conduct of business as a recipient. Additional information about registration
procedures may be found at the SAM Internet site (currently athttp://www.sam.gov).
2. Unique Entity Identifier means the identifier assigned by SAM to uniquely identify business entities.
3. Entity includes non-Federal entities as defined 2 C.F.R.200 and also includes all of the following for the
purposes of this part:
a. A foreign organization;
b. A foreign public entity;
c. A domestic for-profit organization; and
d. A Federal agency.
4. Subaward has the meaning given in 2 C.F.R. 200.1.
5. Subrecipient has the meaning given in 2 C.F.R. 200.1.
ATTACHMENT 2
REPORTING SUBAWARDS AND EXECUTIVE COMPENSATION.
a. Reporting of first-tier subawards.
1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each
action that obligates $25,000 or more in Federal funds that does not include Recovery funds (as defined in
section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub.L. 111-5) for a subaward
to an entity (see definitions in paragraph e. of this award term).
2. Where and when to report.
i. You must report each obligating action described in paragraph a.l. of this award term to http://www.fsrs.gov.
PLEASE NOTE: Currently underway is a consolidation of eight federal procurement systems, including the
Sub-award Reporting System (FSRS), into one system, the System for Award Management (SAM).
Therefore, please note that the Sub-award Reporting System (FSRS) will soon be consolidated into and
accessed through SAM.gov.
ii. For subaward information, report no later than the end of the month following the month in which the
obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must
be reported by no later than December 31, 2010.)
3. What to report. You must report the information about each obligating action that the submission instructions
posted at http://www.fsrs.gov specify.
b. Reporting Total Compensation of Recipient Executives.
1. Applicability and what to report. You must report total compensation for each of your five most highly
compensated executives for the preceding completed fiscal year, if--
i. the total Federal funding authorized to date under this award is $25,000 or more;
ii. in the preceding fiscal year, you received--
(A)
80 percent or more of your annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 C.F.R. §
170.320 (and subawards); and
(B)
$25,000,000 or more in annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 C.F.R. §
170.320 (and subawards); and
iii. The public does not have access to information about the compensation of the executives through periodic
reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d))
or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the
compensation information, see the U.S. Security and Exchange Commission total compensation filings at
http://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this
award term:
i. As part of your registration profile at http://www.sam.gov.
ii. By the end of the month following the month in which this award is made, and annually thereafter.
c. Reporting of Total Compensation of Subrecipient Executives.
1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for
each first-tier subrecipient under this award, you shall report the names and total compensation of each of the
subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal
year, if--
i. in the subrecipient's preceding fiscal year, the subrecipient received--
(A)
80 percent or more of its annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 C.F.R. §
170.320 (and subawards); and
(B)
$25,000,000 or more in annual gross revenues from Federal procurement contracts (and
subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and
ii. The public does not have access to information about the compensation of the executives through periodic
reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d))
or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the
compensation information, see the U.S. Security and Exchange Commission total compensation filings at
http://www.sec.gov/answers/execomp.htm.).
2. Where and when to report. You must report subrecipient executive total compensation described in paragraph
c.1. of this award term:
i. To the recipient.
ii. By the end of the month following the month during which you make the subaward. For example, if a
subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and
31), you must report any required compensation information of the subrecipient by November 30 of that year.
d. Exemptions
If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from
the requirements to report:
i. Subawards, and
ii. The total compensation of the five most highly compensated executives of any subrecipient.
e. Definitions. For purposes of this award term:
1. Entity means all of the following, as defined in 2 C.F.R. part 25:
i. A Governmental organization, which is a State, local government, or Indian tribe;
ii. A foreign public entity;
iii. A domestic or foreign nonprofit organization;
iv. A domestic or foreign for-profit organization;
V. A Federal agency, but only as a subrecipient under an award or subaward to a non-Federal entity.
2. Executive means officers, managing partners, or any other employees in management positions.
3. Subaward:
i. This term means a legal instrument to provide support for the performance of any portion of the substantive
project or program for which you received this award and that you as the recipient award to an eligible
subrecipient.
ii. The term does not include your procurement of property and services needed to carry out the project or program
(for further explanation, see 2 C.F.R. part 200, Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards).
iii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient
considers a contract.
4. Subrecipient means an entity that:
i. Receives a subaward from you (the recipient) under this award; and
ii. Is accountable to you for the use of the Federal funds provided by the subaward.
5. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's
or subrecipient's preceding fiscal year and includes the following (for more information see 17 C.F.R. §
229.402(c)(2)):
i. Salary and bonus.
ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial
statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial
Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments.
iii. Earnings for services under non-equity incentive plans. This does not include group life, health,
hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are
available generally to all salaried employees.
iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans.
V. Above-market earnings on deferred compensation which is not tax-qualified.
vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination
payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive
exceeds $10,000.
RUS Project Designation:
TN0780-A16
DISTANCE LEARNING AND TELEMEDICINE
GRANT AGREEMENT
dated as of December 16, 2025 between
COUNTY OF HICKMAN,
as Grantee
and
THE UNITED STATES OF AMERICA
as Grantor
UNITED STATES DEPARTMENT OF AGRICULTURE RURAL UTILITIES SERVICE
DISTANCE LEARNING AND TELEMEDICINE GRANT AGREEMENT
THIS DISTANCE LEARNING AND TELEMEDICINE GRANT AGREEMENT (this
"Agreement,") dated as of December 16, 2025, between COUNTY OF HICKMAN, as Grantee
(hereinafter the "Grantee,") a Public Body existing under the laws of Tennessee, and the UNITED
STATES OF AMERICA, as Grantor (hereinafter the "Government,") acting through the
Administrator of the Rural Utilities Service ("RUS.")
WHEREAS, the Grantee has applied for financial assistance ("Application") to RUS to finance a
Project providing distance learning and/or telemedicine services in rural areas as described in a scope of work
plan (the scope of work plan and any revisions thereto, all as approved in writing by RUS, hereinafter the
"Scope of Work Plan;")
WHEREAS, RUS is willing to extend financial assistance, in the form of a grant (the "Grant") to
the Grantee, pursuant to Title VII of the Federal Agriculture Improvement and Reform Act of 1996 (7 U.S.C.
§ 950aaa), the Notice of Funding Opportunity ("NOFO") published on www.grants.gov on January 6, 2025,
and all applicable federal regulations, on the terms and conditions stated herein; and
WHEREAS, the Grantee is willing to secure its other obligations to RUS on the terms stated herein;
THEREFORE, for and in consideration of the premises and the mutual covenants herein contained,
the parties agree and bind themselves as follows:
ARTICLE I - DEFINITIONS
SECTION 1.1 Definitions
The terms defined herein include both the plural and the singular. Unless otherwise specifically
provided, all accounting terms not otherwise defined herein shall have the meanings assigned to them, and
all determinations and computations herein provided for shall be made in accordance with Accounting
Requirements.
"Accounting Requirements" shall mean compliance with U.S. Generally Accepted Accounting
Principles (GAAP) acceptable to RUS as well as compliance with the requirements of 2 C.F.R. part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (and
by adoption, 48 C.F.R. § 31.2 of the Federal Acquisition Regulations).
"Advance" or "Advances" shall mean an advance or advances made by RUS pursuant to this
Agreement.
"Application" shall have the meaning as defined in the second paragraph hereof.
"DLT Regulations" shall mean the specific RUS Regulations promulgated at 7 C.F.R. part 1734,
Distance Learning and Telemedicine Loan and Grant Program, as amended from time to time.
"Expiration Date" shall have the meaning as defined in Section 3.1(b) hereof.
"Laws" shall have the meaning as defined in Section 2.1(e) hereof.
"Matching Contribution" shall have the meaning as defined in Section 4.2(d) hereof.
"Project" shall have the meaning as defined in Section 3.2(a) hereof.
"Release of Funds Date" shall mean the date funds are first made available as evidenced by the
notice sent by the Agency to the Awardee.
"RUS Regulations" shall mean the rules, regulations and bulletins of general applicability published
by RUS from time to time, as such rules, regulations and bulletins exist at the date of applicability thereof,
and shall also include any rule and regulations of other Federal entities which RUS is required by law to
implement. Any reference to specific RUS Regulations shall mean the version of and cite to such regulation
effective at the date of applicability thereof.
"Scope of Work Plan" shall have the meaning as defined in the second paragraph of this Agreement.
ARTICLE II - REPRESENTATIONS AND WARRANTIES
SECTION
2.1 Representations and Warranties of Grantee
Recognizing that RUS is relying hereon, the Grantee represents and warrants, as of the date of this
Agreement, as follows:
(a)
Organization; Power, Etc. The Grantee: (i) is the type of organization specified in the first
paragraph hereof, duly organized, validly existing, and in good standing under the laws of
the State identified in the first paragraph hereof; (ii) is duly qualified to do business and is
in good standing in each jurisdiction in which the transaction of its business make such
qualification necessary; (iii) has all requisite and legal power to own and operate its assets
and to carry on its business and to enter into and perform its obligations under this
Agreement; (iv) has duly and lawfully obtained and maintained all material licenses,
certificates, permits, authorizations and approvals which are necessary to the conduct of its
business or required by applicable Laws; and (v) is eligible to obtain the financial
assistance from RUS contemplated by this Agreement.
(b)
Authority. The execution, delivery and performance by the Grantee of this Agreement and
the performance of the transactions contemplated hereby have been duly authorized by all
necessary action and do not violate any provision of law or any charter, articles of
incorporation, organizational documents or bylaws of the Grantee or result in a breach of,
or constitute a default under, any agreement, security agreement, note or other instrument
to which the Grantee is a party or by which it may be bound. The Grantee has not received
any notice from any other party to any of the foregoing that a default has occurred or that
any event or condition exists that with the giving of notice or lapse of time or both would
constitute such a default.
(c)
Consents. No consent, approval, authorization, order, filing, qualification, license, or
permit of any governmental authority is necessary in connection with the execution,
delivery, performance or enforcement of this Agreement, except such as have been
obtained and are in full force and effect.
(d)
Binding Agreement. This Agreement is, when executed and delivered, the legal, valid, and
binding obligation of the Grantee, enforceable in accordance with its terms, subject only to
limitations on enforceability imposed in equity or by applicable bankruptcy, insolvency,
reorganization, moratorium or similar laws affecting creditors' rights generally.
(e)
Compliance with Laws. The Grantee is in compliance in all material respects with all
federal, state and local laws, rules, regulations, ordinances, codes and orders (collectively,
"Laws.")
(f)
Information Submitted with Application. All information, reports, and other documents and
data submitted to RUS in connection with the Application were, at the time the same were
furnished, complete, and correct in all material respects. Any financial statements or data
submitted to RUS in connection with the Application present fairly, in all material respects,
the financial position of the Grantee and the results of its operations in conformity with
Accounting Requirements. Since the date thereof, there has been no material adverse
change in the financial condition or operations of the Grantee.
(g)
Principal Place of Business. The principal place of business and chief executive office of
the Grantee is at the address specified in Schedule I hereto.
(h)
Ratification. By executing this Agreement, the Grantee affirms and ratifies all statements,
representations and written documents that it has submitted to RUS in connection with the
Grant.
(i)
Recipient and Subrecipient Reporting. The Grantee has the necessary processes and
systems in place to comply with the reporting requirements for first-tier, sub-awards, and
executive compensation under the Federal Funding Accountability and Transparency Act
of 2006, unless Grantee is exempt from such reporting requirements pursuant to 2 C.F.R.
part 170.
ARTICLE III - THE GRANT
SECTION 3.1
Grant Amount and Expiration Date
(a)
Grant Amount. RUS agrees to make and the Grantee agrees to accept, on the terms and
conditions stated in this Agreement, the Grant, in the maximum amount specified in
Schedule I hereto.
(b)
Expiration Date. The Grant, and the obligation of RUS to advance the Grant, or any portion
thereof, shall expire on a date three (3) years from the Release of Funds date (the "Expiration
Date"). No portion of the Grant will be advanced by RUS to the Grantee after the
Expiration Date. RUS, in its sole discretion, may approve a one-time extension of the
Expiration Date, not to exceed 12 months, provided that the Grantee notify RUS, in writing at
least ten days prior to the Expiration Date, of the reasons and need for an extension, together
with a suggested, revised Expiration Date.
SECTION 3.2
Project
(a)
Grant Purpose. The Grant has been made solely to finance the project specifically
described in the Application and Scope of Work Plan (hereinafter the "Project") to furnish
or improve distance learning and/or telemedicine services in rural areas.
(b)
Changes to Project. The Grantee shall obtain the prior written approval of RUS for any
material change to the scope, budget, design, construction, delivery of services, or
objectives of the Project, including, but not limited to any changes to discrete budget line
items, or the amount of Grant funds allocated thereto, within the overall Project. Such
approved material changes shall be set forth in a revised Scope of Work Plan submitted to
RUS.
ARTICLE IV - CONDITIONS OF FUNDING
SECTION 4.1
General Conditions
In connection with the execution and delivery of this Agreement, each of the following conditions
shall be satisfied (all documents, certificates and other evidence of such conditions are to be satisfactory to
RUS in its discretion):
(a)
Legal Matters. All legal matters incident to the consummation of the transactions hereby
contemplated shall be satisfactory to counsel for RUS.
(b)
Executed Grant Agreement. RUS shall receive duly executed originals of this Agreement.
(c)
Articles of Incorporation, Charter, Bylaws and Organizational Documents. With respect
to corporate and cooperative grantees, RUS shall have received copies of the Grantee's
articles of incorporation or charter and bylaws. With respect to limited liability companies
or similar grantees, RUS shall have received copies of the Grantee's organization
documents.
(d)
Authorizations. RUS shall have received evidence satisfactory to it that all documents and
proceedings of the Grantee necessary for duly authorizing the execution, delivery and
performance of this Agreement have been obtained and are in full force and effect.
(e)
Approvals. RUS shall have received evidence satisfactory to it that the Grantee has duly
registered when and where required by law with all state, Federal and other public
authorities and regulatory bodies and obtained all authorizations, certificates, permits,
licenses, franchises and approvals necessary for, or required as a condition of, the validity
and enforceability of this Agreement and for the construction and operation of the Project.
(f)
Opinion of Counsel. For Grants in the amount of $500,000 or more, RUS shall receivean
opinion of counsel for the Grantee, licensed in the Grantee's state of incorporation, in form
and content acceptable to RUS.
(g)
ACH. That Grantee agrees to use of the Automated Clearing House (ACH) Payment
System that deposits funds directly into the bank account Grantee designates.
SECTION 4.2
Conditions to Advances
The obligations of RUS to approve any Advance of the Grant is subject to the satisfaction of each
of the following conditions precedent on or before the date of such Advance (all documents, certificates and
other evidence of such conditions precedent are to be satisfactory to RUS in its discretion):
(a)
Continuing Representations and Warranties. That the representations and warranties of the
Grantee contained in this Agreement be true and correct on and as of the date of such
Advance as though made on and as of such date.
(b)
Requisitions and Supporting Documentation. That RUS shall have received not more
frequently than once a month, a completed Standard Form 270, Request for Advance or
Reimbursement (hereinafter "Request for Advance,") bearing the original signature of the
officer, employee, or agent of the Grantee authorized to receive, disburse, or receive and
disburse the Grant, and supporting documentation from the Grantee in accordance with
RUS Regulations and DLT Regulations. All Advances shall be limited to the minimum
amounts required for the Grantee's immediate disbursement needs and shall be requested
by the Grantee only for actual immediate cash requirements of the Grantee. All Advances
shall either be provided on a reimbursement basis, supported by documentation including,
but not limited to, paid invoices, employee timesheets or lease agreements, or based on
unpaid invoices for eligible grant purposes.
(c)
Certification of Authority. That RUS has received from the Grantee a duly authorized and
executed certification of authority designating an officer, employee, or agent of the Grantee
as the person or persons authorized to execute and submit, on behalf of the Grantee, the
Request for Advance.
(d)
Matching Contribution. Evidence that the Grantee has provided or made provision for the
entire matching contribution, as defined and set forth in 7 C.F.R. § 1734.22 ("Matching
Contribution,") to the Project as set forth on Schedule I, or that the Grantee has provided
or made provision for a pro rata Matching Contribution in an amount at least equal to the
percentage (as specified in Schedule I) of the requested Advance, which evidence may be
in the form of documentation including, but not limited to, paid invoices, employee
timesheets, lease agreements, or bank deposit slips.
(e)
Compliance with Agreement. That the Grantee is in material compliance with the
Agreement.
(f)
Additional Documents. The Grantee agrees to provide RUS with such additional
documents as RUS may request.
(g)
Additional Conditions. The Grantee has met all additional conditions specified in Schedule
I hereto.
ARTICLE V - AFFIRMATIVE COVENANTS
SECTION 5.1
Generally
Unless otherwise agreed to in writing by RUS, while this Agreement is in effect, the Grantee shall
duly observe each of the affirmative covenants contained in this Article V.
SECTION 5.2 Use of Advances
The Grantee shall expend the Grant funds only for approved purposes as set forth in the DLT
Regulations, the Scope of Work Plan, the Request(s) for Advance, and in accordance with the Accounting
Requirements. The Grant shall not be expended to cover any costs incurred in connection with the Project
prior to the date of receipt by RUS of the Application. The Grantee acknowledges that RUS approval for any
Request for Advance shall not be a waiver of any provision or requirement contained or cited herein, but shall
be subject to a subsequent compliance review.
SECTION 5.3 Unused and Disallowed Advances
(a)
The Grantee shall return to RUS forthwith all or any advanced portion of the Grant not
disbursed by the Grantee for the Project or not needed to complete the Project with any
interest earned.
(b)
The Grantee shall reimburse RUS for any advanced funds whose original expenditure has
been disallowed by a RUS grant audit. Disallowances shall be satisfied, as directed by
RUS, by either administrative offset against requests for Advances or repaying the
disallowed amount directly to the United States Treasury.
SECTION 5.4
Financial Books
(a)
The Grantee shall maintain, at its premises, such books, documents, papers, or other
records and supporting documents, including, but not limited to, invoices, receipts, and bills
of sale, adequate to identify the purposes for which, and the manner in which Grant and
other funds were expended on the Project. The Grantee shall maintain all such records and
copies of forms or financial reports, submitted to RUS in connection with the Grant, for
the longest of: (i) three years from the date the Grantee submits its final Project
Performance Activity Report; (ii) three years from resolution of disputed items with RUS; or
(iii) three years from disposition of property acquired with Grant funds during the term of
the Grant.
(b)
The Grantee will maintain complete, accurate, and current disclosure of the financial
results of each Project in accordance with the DLT Regulations and Accounting
Requirements. The source and application of funds shall be readily identified by the
continuous maintenance of updated records, with all accounting records being supported
by source documentation. Established procedures shall be used for determining the
reasonableness, allowability, and allocation of costs in accordance with the DLT
Regulations and the Accounting Requirements.
SECTION 5.5
Rights of Inspection and Compliance Reviews
(a)
The Grantee shall afford RUS, the Office of Inspector General of USDA and the General
Accounting Office, through its representatives, reasonable opportunity, at all times during
business hours and upon prior notice, to have access to and right to inspect the Project, and
any and all books, records, accounts, including electronic books, records, accounts and
electronic mail messages, regardless of the physical form or characteristics, and any and
all invoices, contracts, leases, payrolls, canceled checks, statements and other documents
and papers of every kind belonging to or in any way pertaining to the Grant and to make
copies or extracts therefrom.
(b)
The Grantee shall afford RUS, reasonable opportunity, at all times during business hours
and upon prior notice, to conduct a compliance review to determine compliance with this
Agreement and to determine whether expenditures and disbursements of the Grant were
for approved purposes, and/or in accordance with the Grantee's Request(s) for Advance
and the supporting documentation thereto.
SECTION 5.6
Annual Audits
(a)
Non-Federal Entities, which include Grantees that are States, local governments, Indian
tribes, institutions of higher education, or nonprofit organizations, shall provide RUS with
an audit pursuant to 2 C.F.R. part 200, Subpart F (Audit Requirements). The Grantee must
follow subsection 200.502 in determining federal awards expended. All RUS loans impose
an ongoing compliance requirement for the purpose of determining federal awards
expended during a fiscal year. In addition, the Grantee must include the value of new
federal loans made along with any grant expenditures from all federal sources during the
Grantee's fiscal year. Therefore, the audit submission requirement for this program begins
in the Grantee's fiscal year that the loan is made and thereafter, based on the balance of
federal loan(s) at the beginning of the audit period. All required audits must be submitted
within the earlier of: (i) 30 calendar days after receipt of the auditor's report; or (ii) nine
months after the end of the Grantee's audit period.
(b)
For all other entities, Grantees shall provide RUS with an audit within 120 days after the
as of audit date in accordance with 7 C.F.R. part 1773, Policy on Audits of RUS Borrowers.
Note that with respect to Advances that contain loan funds, the audit is required after an
Advance has been made, and, thereafter, from the close of each subsequent fiscal year until
the loan is repaid in full. With respect to Advances that only contain grant funds, the audit
is required until all grant funds have been expended or rescinded. While an audit is
required, Grantees must also submit a report on compliance and internal controls over
financial reporting, as well as a report on compliance with aspects of contractual
agreements and regulatory requirements.
SECTION 5.7 Project Performance and Financial Reporting
(a)
Annual Financial Report and Project Performance Activity Report. No later than January
31st of the following year in which all or any portion of the Grant is first advanced and
continuing in subsequent years until completion of the Project, the Grantee must submit
the following information to RUS, as directed by the agency:
(i)
An annual, completed SF 425-Federal Financial Report; and
(ii)
An annual Project Performance Activity Report, which contains the following:
(A)
a comparison of actual accomplishments to the objectives established for
the period;
(B)
a description of any problems, delays, or adverse conditions which have
occurred, or are anticipated, and which may affect the attainment of
overall Project objectives, prevent the meeting of time schedules or
objectives, or preclude the attainment of particular Project work
elements during established time periods, accompanied by a statement
of action taken or planned to resolve the situation; and
(C)
objectives and timetables established for the next reporting period.
(b)
Final Financial Report and Final Project Performance Activity Report. No later than one hundred twenty
(120) days after the Expiration Date, termination of the Grant, the Project completion, or the final
disbursement of the Grant by the Grantee, whichever event occurs first, the Grantee must submit a Final
SF 425-Financial Report and a Final Project Performance Activity Report which only covers an evaluation
of the success of the Project in meeting the objectives of the program.
SECTION 5.8 Miscellaneous Information to be Provided to RUS
The Grantee shall furnish to RUS such information regarding the condition, financial or
otherwise, or operations of the Grantee as RUS may, from time to time, reasonably request.
SECTION 5.9 Obligations with Respect to the Construction, Operation and Maintenance of the
Project
(a)
Project Management and Operation. The Grantee shall be responsible for managing the
day-to-day operations of the Project and will operate the Project in an efficient and
economic manner as well as maintaining the Project in good repair. The Grantee shall
provide the service described in the Application and, if the Project is owned, leased, or
operated by participants other than the Grantee, the Grantee shall monitor such participants
and ensure the Project is operated in accordance with representations in the Application.
(b)
Construction in Accordance with Scope of Work Plan. The Grantee shall cause the Project
to be constructed and completed in accordance and within the time frame and budget set
forth in the Scope of Work Plan approved by RUS.
(c)
Procurement Requirements. The Grantee shall conduct all procurement transactions in
accordance with 2 CFR §§ 200.317-326, unless it has received written approval otherwise.
(d)
General Insurance Requirements. In addition to the fidelity bond coverage required in
Subsection (h), the Grantee shall take out and maintain insurance on the Project and any
other property acquired with the Grant in accordance with 2 C.F.R. § 200.310.
SECTION 5.10 Compliance with Laws
The Grantee will comply with all applicable federal statutes, regulations and requirements that
govern the Application, the Project, and use of federal grant funds for this Grant.
SECTION 5.11 Additional Project Funding
The Grantee shall ensure that adequate funding is in place to complete the Project and will, after
obtaining the prior written approval of RUS, obtain loans or funds or receive binding commitments for
supplemental funding in an amount needed to ensure completion of the Project.
SECTION 5.12 Matching Contribution
The Grantee shall provide the entire Matching Contribution prior to the end of the term of this
Agreement and in accordance with 2 C.F.R. § 200.306, if applicable.
SECTION 5.13 SAM Registration and Unique Entity Identifier
The Grantee shall comply with the additional requirements set forth in Attachment 1 regarding
System for Award Management (SAM) and Unique Entity Identifier. For the purposes of this Agreement the
term "you" in Attachment 1 shall mean "Grantee" as defined hereunder. The Grantee's Unique Entity
Identifier is listed in Schedule I hereto.
SECTION 5.14 Subawards and Executive Compensation
The Grantee shall comply with the additional requirements set forth in Attachment 2 regarding
Subawards, if not restricted under Section 6.4, and Executive Compensation. For the purposes of this
Agreement the term "you" in Attachment 2 shall mean "Grantee" as defined hereunder.
SECTION 5.15 Buy American
(a)
Funding to Non-Federal Entities. Awardees that are Non-Federal Entities, defined pursuant to 2 CFR
200.1 as any State, local government, Indian tribe, Institution of Higher Education, or nonprofit
organization, shall be governed by the requirements of Section 70914 of the Build America, Buy
America Act (BABAA) within the IIJA. Any requests for waiver of these requirements must be
submitted pursuant to USDA's guidance available online at https://www.usda.gov/ocfo/federal-
financial-assistance-policy/USDABuyAmericaWaiver
(b)
Funding to All Other Entities. Awardees that are not Non-Federal Entities shall be governed by the
Agency's Buy American requirement at 7 CFR part 1787. Any requests for waiver of these
requirements must be submitted pursuant to those regulations.
SECTION 5.16 Additional Affirmative Covenants
The Grantee shall comply with the additional affirmative covenants set forth in Schedule I hereto.
ARTICLE VI - NEGATIVE COVENANTS
SECTION 6.1 General
Unless otherwise agreed to in writing by RUS, while this Agreement is in effect, the Grantee shall
duly observe each of the negative covenants set forth in this Article VI.
SECTION 6.2 Contracts
The Grantee shall not, without the prior written consent of RUS, enter into any contract or contracts
for the operation or maintenance of the Project and shall not enter into any contract for the use by others of
the Project.
SECTION 6.3 Historic Preservation
The Grantee shall not, without the prior written consent of RUS, use any Advance to construct any
facility which shall involve any district, site, building, structure or object which is included in, or eligible for
inclusion in, the National Register of Historic Places maintained by the Secretary of the Interior pursuant to
the Historic Sites Act of 1935 and the National Historic Preservation Act of 1966.
SECTION 6.4 Prohibition Against Internal Confidentiality Agreements
(a)
The Grantee shall not require its employees, contractors, or subrecipients to sign or comply
with internal confidentiality agreements or statements prohibiting or otherwise restricting
them from lawfully reporting that waste, fraud, or abuse to a designated investigative or
law enforcement representative of a Federal department or agency authorized to receive
such information.
(b)
The Grantee shall notify its employees, contractors, or subrecipients that the prohibitions
and restrictions of any internal confidentiality agreements that may currently be in effect
that are inconsistent with paragraph (a) of this section are no longer in effect.
(c)
The prohibition in paragraph (a) above does not contravene requirements imposed by a
Federal department or agency governing the nondisclosure of classified information.
(d)
If RUS determines that the Grantee is not in compliance with paragraph (a) or (b) of this
section:
(1)
RUS shall cease to make Grant funds available under this Agreement and shall
prohibit the Grantee's use of Grant funds under this award; and
(2)
RUS may pursue other remedies available due to the Grantee's material failure to
comply with award terms and conditions.
SECTION 6.5 Additional Negative Covenants
The Grantee shall comply with the additional negative covenants set forth in Schedule I hereto.
ARTICLE VII - TERMINATION, SUSPENSION AND OTHER REMEDIES
SECTION 7.1 Termination of the Grant
(a)
Termination of the Grant by RUS. RUS, in its sole discretion, may terminate the Grant, in
whole or part if:
(i)
RUS does not receive this Agreement, duly executed on behalf of the Grantee,
within one hundred twenty (120) days from the date hereof;
(ii)
all conditions to the Grant, and all conditions to advance are not satisfied within
one hundred twenty (120) days from the date hereof;
(iii)
RUS has determined that the Grantee has failed to materially comply with the terms
and conditions of this Agreement;
(iv)
RUS has determined the award no longer effectuates the program goals or agency
priorities;
(v)
In the case of a partial termination by the Grantee, the RUS has determined that
the remaining portion of the award will not accomplish the purposes for which the
award was made;
(vi)
any representation or warranty made by the Grantee in the Application, Scope of
Work Plan, request for Advance, this Agreement, any certification, or other
supporting documentation thereunder, shall prove to be incorrect in any material
respect at the time made;
(vii)
the Grantee shall forfeit or otherwise be deprived of its charter, articles of
organization, franchises, permits, easements, consents, or licenses required to
carry on any material portion of its business, or an event occurs which can
reasonably be expected to result in its dissolution or termination;
(viii)
a court having proper jurisdiction shall enter a decree or order for relief with
respect to the Grantee in an involuntary case under any applicable bankruptcy,
insolvency, or other similar law now or hereafter in effect: (A) appointing a
receiver, liquidator, assignee, custodian, trustee, sequestrator, or similar official
or (B) ordering the winding up or liquidation of its affairs; or the Grantee shall
commence a voluntary case under any applicable bankruptcy insolvency or other
similar law now or hereafter in effect, or consent to the appointment or taking
possession by a receiver, liquidator, assignee, custodian or trustee, of a substantial
part of its property, or make any general assignment for the benefit of creditors;
and/or
(ix)
Grantee has filed for dissolution or liquidation, or upon the dissolution or
liquidation of the Grantee.
(b)
Termination of the Grant by the Grantee. The Grantee may terminate the Grant by providing
written notification to RUS, setting forth the reasons for such termination, the effective date,
and, in the case of a partial termination, the portion of Grant funds to be terminated. In the
case of a partial termination, if RUS determines that the remaining portion of the Grant will
not accomplish the Project, then RUS may terminate the Grant in its entirety, and request
reimbursement of all advanced Grant funds.
(c)
Mutual Termination of the Grant. RUS and the Grantee may mutually agree, in writing, to
terminate the Grant upon certain conditions, specifying the effective date of the termination,
and in the case of a partial termination of the Grant, any unadvanced portion of the Grant to
be terminated and any advanced portion of the Grant to be returned to RUS.
(d)
Effect of Termination. Upon termination of the Grant: (1) the Grantee shall not incur any
new obligations after the effective date of the termination with respect to the Grant, (2) the
Grantee shall cancel as many outstanding obligations as possible, and seek to mitigate the
costs of any outstanding obligations, and (3) any unadvanced portion of the Grant not
required for Approved Purposes shall not be available for advance by RUS and any
advanced portion of the Grant not required by the Grantee for Approved Purposes or for
completion of the Project shall be immediately returned to RUS.
(e)
Notice of Termination. Written notice of termination shall be sent to the Grantee as
provided for in Section 8.1 hereof, setting forth the reason(s) for termination, which
termination shall be effective as of the date of receipt of such notice.
SECTION 7.2 Suspension of Advances
RUS may suspend the Grant, in whole or in part, for the reasons specified in Section 7.1 hereof as
a basis for Grant termination.
(a)
Suspension Procedure. RUS shall issue to the Grantee a suspension notice stating the
reasons for the suspension, any corrective action required to be taken by the Grantee and
the effective date of the suspension. The suspension shall remain in effect until the Grantee
has taken all corrective actions required by RUS and RUS terminates the suspension.
(b)
Effect of Suspension. New obligations shall not be incurred by the Grantee during the
suspension, following the date of notice of suspension, unless specifically authorized by
RUS, in writing. RUS will allow necessary allowable costs which the Grantee could not
reasonably avoid during the suspension, if the obligations were properly incurred prior to
the date of the suspension and not in anticipation of the suspension or termination. During
the suspension, appropriate adjustments shall be made to the Grant by RUS in order that
credit not be given to the Grantee for disbursements made in payment of unauthorized
obligations incurred by the Grantee during the suspension. RUS may also make
adjustments by disallowing all or part of the costs of the Project that are not in compliance
with this Agreement or RUS may withhold subsequent Advances.
SECTION 7.3 Misrepresentation and Misappropriation
(a)
Upon a determination by RUS that the Grantee did not utilize the Grant in the manner and
exclusively for the Project as approved by RUS, RUS may, in its sole discretion:
(i)
Disallow all or a part of the expenditures and disbursements of the Grant and
require the Grantee to deposit such funds in an account to be applied toward other
approved Project purposes or to reimburse the Government;
(ii)
Suspend making Advances; and/or
(iii)
Take any other action RUS determines to be necessary including, without
limitation, exercising any right or remedy available herein or at law.
(b)
If any representation or warranty made by the Grantee in the Application, Scope of Work
Plan, request for Advance, this Agreement, any certification, or other supporting
documentation thereunder shall prove to be incorrect in any material respect at the time
made, RUS may, in its sole discretion:
(i)
Suspend making Advances;
(ii)
Require the Grantee to reimburse the Government for all or any part of the Grant;
(iii)
Terminate the Grant; and/or
(iv)
Take any other action RUS determines to be necessary including, without
limitation, exercising any right or remedy available herein or at law.
ARTICLE VIII - MISCELLANEOUS
SECTION 8.1 Notices
All notices, requests and other communications provided for herein including, without limitation,
any modifications of, or waivers, requests or consents under, this Agreement shall be given or made in writing
(including, without limitation, by telecopy) and delivered to the intended recipient at the "Address for
Notices" specified below; or, as to any party, at such other address as shall be designated by such party in a
notice to each other party. Receipt of all such communications shall be deemed to have occurred when
transmitted by telecopier or personally delivered or, in the case of a mailed notice, upon receipt, in each case
given or addressed as provided for herein. The Addresses for Notices of the respective parties are as follows:
RUS
Grantee
Rural Utilities Service
See Schedule I
United States Department of Agriculture
1400 Independence Avenue, S.W.
Washington, D.C. 20250-1590
Attention: Administrator
With a copy to:
With a copy to:
See Schedule I
See Schedule I
SECTION 8.2 Expenses
To the extent allowed by law, the Grantee shall pay all costs and expenses of RUS, including
reasonable fees of counsel, incurred in connection with the enforcement of the Agreement or with the
preparation for such enforcement if RUS has reasonable grounds to believe that such enforcement may be
necessary.
SECTION 8.3 No Waiver
No failure on the part of RUS to exercise, and no delay in exercising, any right hereunder shall
operate as a waiver thereof nor shall any single or partial exercise by RUS of any right hereunder preclude
any other or further exercise thereof or the exercise of any other right.
SECTION 8.4 Governing Law
This Agreement shall be governed by and construed in accordance with applicable federal law, and
in the absence of controlling federal law, by the laws of the State identified in the first paragraph herein,
except those that would render such choice of law ineffective.
SECTION 8.5 Successors and Assigns
(a)
This Agreement shall be binding upon and inure to the benefit of the Grantee and RUS and
their respective successors and assigns, except that the Grantee may not assign or transfer
its rights or obligations hereunder without the prior written consent of RUS.
(b)
Pursuant to federal claims collection laws, RUS' claims hereunder may be transferred to
other agencies of the United States of America; in the event of such transfer, all security
interests, rights and remedies hereby granted or conferred on RUS shall pass to and inure
to the benefit of any such successor agency.
SECTION 8.6 Complete Agreement; Waivers and Amendments
Subject to RUS Regulations, this Agreement is intended by the parties to be a complete and final
expression of their agreement. However, RUS reserves the right to waive its rights to compliance with any
provision of this Agreement. No amendment, modification, or waiver of any provision hereof, and no consent
to any departure of the Grantee herefrom, shall be effective unless approved in writing by RUS in the form
of either a RUS Regulation or other writing signed by or on behalf of RUS, and then such waiver or consent
shall be effective only in the specific instance and for the specific purpose for which given.
SECTION 8.7 Headings
The headings and sub-headings contained in the titling of this Agreement are intended to be used
for convenience only and do not constitute part of this Agreement.
SECTION 8.8 Severability
If any term, provision or condition, or any part thereof, of this Agreement shall for any reason be
found or held invalid or unenforceable by any governmental agency or court of competent jurisdiction, such
invalidity or unenforceability shall not affect the remainder of such term, provision or condition nor any other
term, provision or condition, and this Agreement shall survive and be construed as if such invalid or
unenforceable term, provision or condition had not been contained therein.
SECTION 8.9 Schedules and Attachments
Each Schedule and Attachment attached hereto and referred to herein is each an integral part of this
Agreement.
SECTION 8.10 Authority of Representatives of RUS
In the case of any consent, approval or waiver from RUS that is required under this Agreement, such
consent, approval or waiver must be in writing and signed by an authorized RUS representative to be
effective. As used in this section, "authorized RUS representative" means the Administrator of RUS, and also
means a person to whom the Administrator has officially delegated specific or general authority to take the
action in question.
SECTION 8.11 Amendment of Laws and RUS Regulations
Nothing contained herein shall restrict in any way RUS' right to amend, rescind or supplement any
of the RUS Regulations or to seek such changes to existing Laws.
SECTION 8.12 Interest on Disallowed Amounts
Disallowed and reimbursable Advance amounts hereunder shall accrue interest payable to RUS from
the date RUS delivers to the Grantee a written demand for payment. Interest shall accrue at a rate equal to the
lesser of (a) twelve percent (12%) per annum or (b) the maximum interest rate permissible by law.
Termination of the Grant will not affect the right of RUS to disallow expenditures and recover, in full, any
amount on the basis of a subsequent audit or other review or the Grantee's obligation to return any disallowed
expenditures.
SECTION 8.13 No Third-Party Beneficiary
This Agreement is exclusively between RUS and the Grantee and does not nor is intended to create any
privity of contract with any other party not a party hereto, nor to imply a contract in law or fact. Any funds
advanced by RUS to the Grantee are intended to finance the Grantee's Project. Any approvals given by RUS to
the Grantee are solely for the benefit of RUS. RUS is not obligated to advance grant funds on any contract, or
otherwise, between the Grantee and any other party, nor intends to assume, at any time, direct obligations for
payment for work, goods, or other performance under such contracts. The obligation to pay any amounts due
under such contracts is solely the responsibility of the Grantee. Nothing herein, express or implied, is intended
to, or shall confer upon, any other person any right, benefit, or remedy of any nature whatsoever under or by
reason of the Grant Agreement between RUS and the Grantee.
SECTION 8.14 Disposition of Grant Property
Unless otherwise agreed to in writing by RUS, any and all dispositions of Grant property shall be
made in accordance with federal regulations at 2 C.F.R. part 200.
SECTION 8.15 Term
This Agreement shall remain in effect until one of the following three events has occurred:
(a)
The Grantee and RUS replace this Agreement with another written agreement;
(b)
All of the Grantee's obligations under this Agreement have been discharged; or
(c)
This Agreement has been terminated pursuant to the provisions of Article VII hereof.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as
of the day and year first above written.
COUNTY OF HICKMAN
by:
[Digital (or Electronic) Signature]
[Name, Position - Please Print]
UNITED STATES OF AMERICA
KARL
Digitally signed by KARL
ELMSHAEUSER
ELMSHAEUSER
Date: 2025.12.30 08:55:43 -05'00'
by Administrator of the Rural Utilities Service
[Digital Signature]
SCHEDULE I
1.
Article II Representations and Warranties
a. Section 2.1(g) Grantee's address:
County of Hickman
115 Murphree Avenue
Centerville, Tennessee 37033-1443
2.
Article III The Grant
a. Section 3.1(a) Maximum Grant Amount: $532,328
3.
Article IV Conditions of Grant Funds Release
a. Section 4.2(d) Matching Contribution amount is $79,926
b. Section 4.2(d) Matching Contribution shall be equal to at least 15.01% of each Advance (with credit given
for those contributions exceeding 15.01% toward the next Advance). Evidence that the pro-rata share of the
Matching Contribution has been made or will be made must be presented with the request for each Advance.
c. Section 4.2(g) Additional Conditions:
4.
Article V Affirmative Covenants
a. Section 5.14 Grantee's Unique Entity Identifier: U6DSGBRPSWN5
b. Section 5.16 Additional Affirmative Covenants: None
5.
Article VI Negative Covenants
a. Section 6.5 Additional Negative Covenants:
(a)
Grantee may not subaward any part of the Grant without the express, prior written
approval of RUS.
6.
Article VIII Miscellaneous
a. Section 8.1 Grantee's address for purposes of notification: Copy sent to:
Dr. Belinda Anderson
Interim Director of Schools
County of Hickman
115 Murphree Avenue
Centerville, Tennessee 37033-1443
john.mullins@hickmank12.org
b. Section 8.1 RUS' copy address for purposes of notifications: Copy sent to:
Aylene Mafnas, Deputy Assistant Administrator
Portfolio Mgmt. Risk Assessment Div./RUS/USDA
Stop #1590, Room 4121 South Building
1400 Independence Avenue, SW
Washington, DC 20250-1590
TelecomPMRA@usda.gov
ATTACHMENT 1
SYSTEM FOR AWARD MANAGEMENT AND UNIVERSAL IDENTIFIER REQUIREMENTS
A. Requirement for System for Award Management
Unless you are exempted from this requirement under 2 C.F.R. $ 25.110, you as the recipient must maintain
current information in SAM. This includes information on your immediate and highest level owner and
subsidiaries, as well as on all of your predecessors that have been awarded a Federal contract or Federal
financial assistance within the last three years, if applicable, until you submit the final financial report required
under this Federal award or receive the final payment, whichever is later. This requires that you review and
update the information at least annually after the initial registration, and more frequently if required by
changes in your information or another Federal award term.
B. Requirement for Unique Entity Identifier
If you are authorized to make subawards under this Federal award, you:
a. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may
receive a subaward from you unless the entity has provided its Unique Entity Identifier to you.
Subrecipients are not required to obtain an active SAM registration, but must obtain a Unique Entity
Identifier.
2. May not make a subaward to an entity unless the entity has provided its Unique Entity Identifier toyou.
C. Definitions
For purposes of this award term:
1. System for Award Management (SAM) means the Federal repository into which a recipient must provide
information required for the conduct of business as a recipient. Additional information about registration
procedures may be found at the SAM Internet site (currently athttp://www.sam.gov).
2. Unique Entity Identifier means the identifier assigned by SAM to uniquely identify business entities.
3. Entity includes non-Federal entities as defined 2 C.F.R.200 and also includes all of the following for the
purposes of this part:
a. A foreign organization;
b. A foreign public entity;
c. A domestic for-profit organization; and
d. A Federal agency.
4. Subaward has the meaning given in C.F.R. 200.1.
5. Subrecipient has the meaning given in 2 C.F.R. 200.1.
ATTACHMENT 2
REPORTING SUBAWARDS AND EXECUTIVE COMPENSATION.
a. Reporting of first-tier subawards.
1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each
action that obligates $25,000 or more in Federal funds that does not include Recovery funds (as defined in
section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub.L. 111-5) for a subaward
to an entity (see definitions in paragraph e. of this award term).
2. Where and when to report.
i. You must report each obligating action described in paragraph a.l. of this award term to http://www.fsrs.gov.
PLEASE NOTE: Currently underway is a consolidation of eight federal procurement systems, including the
Sub-award Reporting System (FSRS), into one system, the System for Award Management (SAM).
Therefore, please note that the Sub-award Reporting System (FSRS) will soon be consolidated into and
accessed through SAM.gov.
ii. For subaward information, report no later than the end of the month following the month in which the
obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must
be reported by no later than December 31, 2010.)
3. What to report. You must report the information about each obligating action that the submission instructions
posted at http://www.fsrs.gov specify.
b. Reporting Total Compensation of Recipient Executives.
1. Applicability and what to report. You must report total compensation for each of your five most highly
compensated executives for the preceding completed fiscal year, if--
i. the total Federal funding authorized to date under this award is $25,000 or more;
ii. in the preceding fiscal year, you received--
(A)
80 percent or more of your annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 C.F.R. §
170.320 (and subawards); and
(B)
$25,000,000 or more in annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 C.F.R. §
170.320 (and subawards); and
iii. The public does not have access to information about the compensation of the executives through periodic
reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d))
or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the
compensation information, see the U.S. Security and Exchange Commission total compensation filings at
http://www.sec.gov/answers/execomp.htm.).
2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this
award term:
i. As part of your registration profile at http://www.sam.gov.
ii. By the end of the month following the month in which this award is made, and annually thereafter.
c. Reporting of Total Compensation of Subrecipient Executives.
1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for
each first-tier subrecipient under this award, you shall report the names and total compensation of each of the
subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal
year, if--
i. in the subrecipient's preceding fiscal year, the subrecipient received--
(A)
80 percent or more of its annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 C.F.R. §
170.320 (and subawards); and
(B)
$25,000,000 or more in annual gross revenues from Federal procurement contracts (and
subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and
ii. The public does not have access to information about the compensation of the executives through periodic
reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d))
or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the
compensation information, see the U.S. Security and Exchange Commission total compensation filings at
http://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. You must report subrecipient executive total compensation described in paragraph
c.1. of this award term:
i. To the recipient.
ii. By the end of the month following the month during which you make the subaward. For example, if a
subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and
31), you must report any required compensation information of the subrecipient by November 30 of that year.
d. Exemptions
If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from
the requirements to report:
i. Subawards, and
ii. The total compensation of the five most highly compensated executives of any subrecipient.
e. Definitions. For purposes of this award term:
1. Entity means all of the following, as defined in 2 C.F.R. part 25:
i. A Governmental organization, which is a State, local government, or Indian tribe;
ii. A foreign public entity;
iii. A domestic or foreign nonprofit organization;
iv. A domestic or foreign for-profit organization;
V. A Federal agency, but only as a subrecipient under an award or subaward to a non-Federal entity.
2. Executive means officers, managing partners, or any other employees in management positions.
3. Subaward:
i. This term means a legal instrument to provide support for the performance of any portion of the substantive
project or program for which you received this award and that you as the recipient award to an eligible
subrecipient.
ii. The term does not include your procurement of property and services needed to carry out the project or program
(for further explanation, see 2 C.F.R. part 200, Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards).
iii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient
considers a contract.
4. Subrecipient means an entity that:
i. Receives a subaward from you (the recipient) under this award; and
ii. Is accountable to you for the use of the Federal funds provided by the subaward.
5. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's
or subrecipient's preceding fiscal year and includes the following (for more information see 17 C.F.R. §
229.402(c)(2)):
i. Salary and bonus.
ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial
statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial
Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments.
iii. Earnings for services under non-equity incentive plans. This does not include group life, health,
hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are
available generally to all salaried employees.
iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans.
V. Above-market earnings on deferred compensation which is not tax-qualified.
vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination
payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive
exceeds $10,000.
Agency Relationship Certificate
I,
Tim Hobbs
do hereby certify that: I am the School Board
Chairman of the County of Hickman (hereinafter the "Organization"); that the following are true and
correct copies of resolutions duly adopted by the Organization through the power vested in my position as
Chairman on March 2 , 2026 , in accordance with the bylaws of the Organization; and that none of the
following resolutions have been rescinded or modified:
RESOLUTION
26-1
1.RESOLVED that Michael Elkins, the School Business Operations Officer of the Organization, have the
assigned Representative Signature-Certifier security role on behalf of the Organization, who shall be
responsible for providing signatures, authorizing certifications, entering/updating applications, submitting
applications for consideration, and assigning access to new users in USDA's Online Application Intake
System for Telecommunications Programs. If application(s) are awarded under these Programs, the
Representative-Signature-Cerfifier security role on behalf of the Corporation, shall also be responsible for
authorizing certifications, entering/updating compliance reports, submitting compliance reports, and
assigning access to new users in USDA's Online Financial Reporting and Compliance System access to
new users and entering/updating compliance reports in USDA's Online Financial Reporting and
Compliance System.
2.RESOLVED that Derek Newsom, School Purchasing/Asset Coordinator of the Organization, have the
assigned Administrator(s) security role on behalf of the Corporation, who shall be responsible for
assigning access to new users and entering/updating application(s) in USDA's Online Application Intake
System for Telecommunications Programs. If applications are awarded under these Programs, the
Administrator(s) security role on behalf of the Corporation, shall also be responsible for assigning shall
also be responsible for assigning
access to new users and entering/updating compliance reports in USDA's Online Financial Reporting and
Compliance System.
3. RESOLVED that the Representative-Signature-Certifier and Administrator(s) for the Organization shall
comply fully with all security procedures and policies of the Online Application Intake System for
Telecommunications Programs and USDA's Online Financial Reporting and Compliance System.
IN WITNESS WHEREOF I have hereunto set my hand and affixed the seal of the Organization this
2nd day of March, 2026.
COUNTY SENDIES
110
1807
Chairman
MICHAEL COUNTY SCHOOLS
1607
Misty Shelton
VPK Supervisor/Licensure Coordinator/Board Policies
Hickman County Schools
115 Murphree Avenue
Centerville, Tennessee 37033
To: School Board Members
From: Misty Shelton
Date: March 2026
2nd Reading:
1.901 Charter School Applications: This change adds a requirement that Boards provide
charter sponsors with state and federal per pupil funding estimates, and it also includes a timeline
for reporting board actions on applications.
Up for Review:
1.803 Tobacco-Free Schools
1.804 Alcohol & Drugs in the Workplace
1.805 Use of Email
1.806 Advertising and Distribution of Materials in Schools
1.808 Registered Sex Offenders
2.100 Fiscal Management Goals
2.200 Annual Operating Budget
2.201 Line Item Transfer Authority
2.300 State and Federal Aid Eligibility Determination
2.400 Revenues
Thank you for your careful consideration of these policies.
931-729-3391 ext. 2226
misty.shelton@hickmank12.org
fax 931-729-3834
The Hickman County School System does not discriminate in its educational programs, activities, or employment practices on the basis of race, sex, national
origin, religion, creed, age, marital status, or disability as required by Title VI of the Civil Rights Acts of 1964, Title IX of the Educational Amendments of 1972, and
Section 504 of the Rehabilitation Act of 1973. All necessary accommodations are made for equitable participation by constituents without regard to race, gender,
disability, economic status, or special needs as required by Section 427 of the General Education Provision Act & P.L. 107-110-NO CHILD LEFT BEHIND.
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
1.901
07/07/25
Charter School Applications
Rescinds:
Issued:
1.901
03/11/24
1
SCOPE
2
This policy shall apply to sponsors and potential sponsors of newly created public charter schools. It
3
shall not apply to public charter schools converted from existing public schools pursuant to TCA 49-
4
13-106(b)(2).
1
5
DEFINITION
6
A charter school shall be a public, nonsectarian, non-religious, non-home based school which operates
7
within a public school district. It shall be subject to all state and federal laws and constitutional
8
provisions prohibiting discrimination on the basis of disability, race, creed, color, gender, national
9
origin, religion, ancestry or need for special education services.
10
The purposes of charter schools are to:
1) Improve learning for all students and close the achievement gap between high and low
12
students;
13
14
2) Provide options for parents to meet educational needs of students in high priority schools;
15
16
3) Encourage the use of different and innovative teaching methods, and provide greater decision-
17
making authority to schools and teachers in exchange for greater responsibility for student
18
performance;
19
20
4) Measure performance of pupils and faculty, and ensure that children have the opportunity to
21
reach proficiency on state academic assessments;
22
23
5) Create new professional opportunities for teachers; and
24
25
6) Afford parents substantial meaningful opportunities to participate in the education of their
26
children.
27
APPLICATION PROCESS²
28
A prospective charter school sponsor shall send the Director of Schools notice of its intent sixty (60)
29
days prior to February 1st of the year preceding the year in which the proposed charter school plans to
30
begin operation as a charter school. The Director of Schools/designee shall determine whether the
sponsor has selected the correct application category within ten (10) business days of receiving the
02
letter of intent and notify the sponsor within five (5) business days of a determination that the incorrect
Charter School Applications
1.901
1
application category has been selected, and provide the sponsor with current state and federal per pupil
2
funding estimates within five (5) business days.²
3
A sponsor seeking board approval of an initial charter school application shall complete the forms
4
developed by the State Board of Education in coordination with the Tennessee Public Charter School
5
Commission ("the Commission"). The application shall provide all the information required by law.
6
The sponsor shall demonstrate that the proposed charter school meets the purpose prescribed by law
7
for the formation of a charter school, and the proposed charter school will be able to implement a
8
viable program of quality education for its students.
9
Electronic copies of applications shall be submitted to the Board and Department of Education on or
10
before 11:59 p.m. Central Time on February 1st of the year preceding the year in which the proposed
11
charter school plans to begin operation as a charter school. If the 1st of February falls on a Saturday,
12
Sunday, or holiday on which the school district offices are closed, applications will be accepted on the
13
next business day on or before 11:59 p.m. Late applications will not be accepted, without exception.
14
The sponsor shall pay an application fee of $2,500.00. The Director of Schools/designee shall report
15
each application received to the Commission no later than ten (10) days after receipt.²
16
The Board shall determine whether an application is complete within ten (10) business days of
17
receiving the application and shall notify the sponsor within five (5) business days of the determination
18
if the application is determined to be incomplete.³
19
REVIEW TEAM¹
20
The board shall appoint a review team to assist in reviewing and evaluating charter school applications.
21
The team shall be composed of: members of the administrative staff for the district; community
22
members with relevant educational, organizational, financial and legal experience; and a member of
23
the board. At the board meeting in December each year, the Director of Schools shall make a
24
recommendation to the board of which members of his administrative staff should be appointed to the
25
team. The board shall name the members of the team at its meeting in January of each year. The board
26
shall designate a chairman of the review team as the contact person for answering questions about the
27
application process and receiving applications. The Director of Schools/designee shall develop an
28
orientation for the team to ensure consistent evaluation standards and the elimination of real or
29
perceived conflicts of interest.
30
The board shall require a procedure for receiving, reviewing and ruling on applications for the
31
establishment of charter schools. The procedure must include a timeline for the application and review
32
process. A copy of the procedure, including the review criteria, shall be available to any interested
33
party upon request.
34
The review team shall:
35
1) Evaluate all charter school applications based on the review criteria adopted by the board;
36
37
2) Recommend one of the following options to the board for each application: approve, reject, or
38
reject with stipulations for reconsideration⁴; and
39
40
3) Make recommendations for revocation, renewal or non-renewal of charter contracts.
Page 2 of 4
1.901
Charter School Applications
APPROVAL, DENIAL OF APPLICATION⁵
2
The board shall rule by resolution on the approval or denial of a charter application within ninety (90)
3
days of receipt of the completed application or the application shall be deemed approved by law. The
4
director of schools shall report the action taken by the board to the department of education and the
5
Commission.
6
Approval
7
The sponsor of a public charter school that is approved by the board shall enter into a written
8
agreement with the board, which shall be binding on the charter school's governing body. This
9
agreement, known as the charter agreement, shall be in writing signed by the sponsor and the board. In
10
the application, the sponsor must demonstrate that the proposed charter school meets the purpose
11
prescribed by law for the formation of a charter school and the proposed charter school will be and
12
shall include all aspects of the sponsor's approved application as well as any reporting requirements
13
prescribed under state or federal laws.
14
Starting in the 2018-2019 school year, the board will receive an annual authorizer fee of three percent
15
(3%) of the annual per student state and local allocations or thirty-five thousand dollars ($35,000),
16
whichever is less.⁶
17
Charter schools approved by the board of education are expected to implement the application as
10
submitted and approved. Material variations in operations from the approved application require
amendment pursuant to statute and the charter school agreement.⁷
20
The board should not be expected to provide services to charter schools that are not requested during
21
the application process except for those services that are required under state or federal laws. Services
22
agreed to be provided to the charter schools by the board shall be provided at board actual cost. The
23
board and charter school shall execute a service contact for any additional services.
24
New public charter school agreements are approved for a ten-year period.⁸ The board may revoke or
25
deny renewal of a public charter school agreement for any of the reasons enumerated in TCA 49-13-
26
122.9
27
Denial
28
If the initial charter school application is denied, the Board shall notify the sponsor in writing within
29
ten (10) calendar days, specifying the objective reasons for the denial and the deadline by which the
30
sponsor may submit an amended application. Upon written receipt of the grounds for denial, the
31
sponsor shall have thirty (30) calendar days within which to submit an amended application to correct
32
the deficiencies. The Board shall have sixty (60) calendar days either to deny or to approve the
33
amended application, or the application shall be deemed approved by state law.⁵
34
If the amended charter school application is denied, the Board shall notify the sponsor in writing
35
within five (5) calendar days, specifying the objective reasons for denial and the sponsor's right to an
25
appeal. Within ten (10) calendar days of final denial, an appeal may be filed with the Tennessee
Charter School Commission. 10
Page 3 of 4
Legal References
1.
TCA 49-13-106; State Board of Education Policy
6.111
2.
TCA 49-13-107: Public Acts of 2025, Chapter No.
275; TCA 1-3-102: TCA 49-13-108: TRR/MS 0520-
14-01-01(1)(b),(e)
3.
TRR/MS 0520-14-01-01(1)(i)
4.
TRR/MS 0520-14-01
5.
TCA 49-13-108: Public Acts of 2025, Chapter No.
275; TRR/MSS 0520-14-01
6.
TCA 49-13-128
7.
TCA 49-13-110(d)-(e): TRR/MSS 0520-14-01
8.
TCA 49-13-110(c)
9.
TCA 49-13-122
10. TCA 49-13-108(b)(5)
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
1.803
02/05/24
Tobacco-Free Schools
Rescinds:
Issued:
1.803
12/07/21
1
All uses of tobacco, electronic/battery operated devices, vapor products, and all other associated
2
paraphernalia are prohibited in all of the school district's buildings and in all vehicles that are owned,
3
leased, or operated by the district.¹ Smoking and vaping shall be prohibited in any public seating areas
4
including, but not limited to, bleachers used for sporting events or public restrooms. 2
5
Employees and students in the school district will not be permitted to use these products while they are
6
participants in any class or activity in which they represent the school district.
7
Signs will be posted throughout the district's facilities to notify students, employees, and all other persons
8
visiting the school that the use of these products is forbidden. The following notice shall be prominently
9
posted (including at each ticket booth) for elementary or secondary school sporting events: Smoking is
10
prohibited by law in seating areas and in restrooms. 3
Legal References
Cross References
1. 20 USCA § 6083; TCA 39-17-1604(6); TCA
Community Use of School Facilities 3.206
39-17-1503(9), (10)
Code of Conduct 6.300
2. TCA 39-17-1604(10)
3. TCA 39-17-1605
Version Date: February 7. 2024
Hickman County School System
Tobacco Free Schools
1.803AP
Hickman County School
System Tobacco Free Schools
Procedure
The use of tobacco in any form is prohibited during school hours on school premises and school buses
during transportation to and from school and school activities.
Penalties: Under 18: 1st Offense:
Phone call to parents
2 days ISS
SRO gives petition or citation 2nd Offense
Phone call to parents
3 days ISS
SRO gives petition or citation 3rd Offense
Phone call to parents
5 days ISS
SRO gives petition or citation
Over 18:
1st Offense:
2 days ISS
2nd Offense
3 days ISS
3rd Offense
5 days ISS
It is recommended that the student's parents be closely involved. It is also recommended that students
watch the "Spit this" video and write a one page report on why tobacco is harmful.
12
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
1.804
02/05/24
Alcohol & Drugs in the Workplace
Rescinds:
Issued:
1.804
12/07/21
1
General
2
Any employee who violates the terms of this policy shall be subject to disciplinary action, including
3
but not limited to, suspension, dismissal, and/or referral for prosecution.¹
4
The Director of Schools shall be responsible for providing a copy of this policy to all school district
5
employees.
6
DEFINITIONS
7
"Workplace" shall include any school building or any school premise; any school-owned or any other
8
school-approved vehicle used to transport students to and from school or school activities; and off-
9
school property during any school-sponsored or school approved activity, event, or function.
10
"Illegal drugs" shall include any narcotic drug, hallucinogenic drug, amphetamine, barbiturate,
11
marijuana, or any other controlled substance as defined by federal law.²
12
"Unauthorized drugs" shall include, but are not limited to, inhalants; any designer, synthetic,
13
derivative, analogous, or "look-alike" substances that are manufactured, designed, or intended to
14
resemble and/or mimic the effects of illegal drugs; any legally prescribed drugs being used in a manner
15
for which they were not intended or prescribed including, but not limited to, the use of prescription
16
drugs prescribed for another individual; and any lawful substances that could result in impairment of
17
physical or mental capacity that is threatening to the health or safety of the employee or others.³
18
"Alcohol" shall include, but is not limited to, spirits, liquor, wine, beer, and any liquid
19
containing alcohol as defined by state and federal law.⁴
20
ALCOHOL & DRUG-FREE WORKPLACE
21
No employee while on or in the workplace shall unlawfully manufacture, distribute, dispense, possess,
22
use, or be under the influence of any illegal or unauthorized drugs¹ or any alcohol.⁵
Version Date: February 7. 2024
Alcohol & Drugs in the Workplace
1.804
Legal References
Cross References
1.
Drug Free Workplace Act of 1988, 41 USCA §
Supervision 5.108
8103; 34 CFR §§ 84.205 - 84.215
Drug & Alcohol Testing for Employees 5.403
2.
21 USCA § 812
Drug-Free Schools 6.307
3.
TCA 49-5-1003
4.
TCA 57-4-102; 26 USCA § 5002
5.
TCA 39-17-715
Page 2 of 2
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
1.805
04/08/24
Use of Electronic Mail (e-mail)
Rescinds:
Issued:
1.805
12/07/21
1
Electronic mail capability among board members and district staff exists for the purpose of enhancing
2
communication to better perform tasks associated with their positions and assignments. Therefore, all
3
staff and board members who have access to the district network shall adhere to the following
4
guidelines when sending or receiving messages via systemwide-electronic mail (e-mail):
5
1. Because all computer hardware and software belong to the Board, all data including e-mail
6
communications stored or transmitted on school system computers shall be monitored.
7
Employees/ board members have no right to privacy with regard to such data. Confidentiality
8
of e- mail communication cannot be assured. E-mail correspondence may be a public record
9
under the public records law and may be subject to public inspection.¹
10
11
2. Messages shall pertain to legitimate board/district business; e-mail shall not be used to
12
circumvent requirements of the Open Meetings Act. 2 Board Members will be allowed full
13
access to send electronic mail including group and individual addresses.
14
15
3. Staff/board members will be asked to sign an application for terms and conditions for Use of
16
the Internet. Staff/board members shall not reveal their passwords to others in the network or to
17
anyone outside of it. If anyone has reason to believe that a password has been lost or stolen or
18
that e-mail has been accessed by someone without authorization, s/he shall contact the
19
technology coordinator immediately.
20
21
4. It is the responsibility of the sender not to violate copyright laws.
22
23
5. Messages shall not be sent that contain material that may be defined by a reasonable person as
24
obscene or that are racist, sexist or promote illegal or unethical activity.
25
Any usage contrary to the above shall be reported immediately to the director of schools and may
26
result in the suspension and/or revocation of system access or if deemed necessary, appropriate
27
disciplinary action may be taken.
Legal References
Cross References
1. TCA 10-7-512
Use of the Internet 4.406
2. TCA 8-44-102
Version Date: April 15, 2024
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
1.806
02/05/24
Advertising and Distribution of
Rescinds:
Issued:
Materials in the Schools
1.806
12/07/21
1
No part of the school system, including the facilities, the name, the staff, and the students, shall be
2
used for advertising or promoting the interests of any commercial, political or other non-school agency
3
or organization except that:
4
1. The school may cooperate in furthering the work of any non-profit, community-wide social
5
service agency, provided that such cooperation does not restrict or impair the educational
6
programs of the schools;
7
8
2. The school may participate in radio or television programs under acceptable commercial
9
sponsorship when such programs are educationally beneficial;
10
11
3. Community, educational, charitable, recreational and other similar civic groups may advertise
12
event pertinent to students' interests or involvement. Such advertisement, including the
13
distribution of materials, shall be subject to any procedures related to time, place and manner
14
established by the principal;
15
16
4. The materials must be submitted to and screened by the principal five (5) working days prior to
17
the requested distribution date. The method of distribution will be passive distribution through
18
the designated school information center. The principal may prohibit materials that:
19
20
a. would likely to cause substantial disruption of the operation of the school;
21
b. violate the rights of others;
22
c. are obscene, lewd or sexually explicit;
23
d. students would reasonably believe to be sponsored or endorsed by the school;
24
e. are libelous;
25
f. promote unhealthy activities;
26
g. promote illegal activities;
27
h. infringe on copyright;
28
i. are advertising or commercial;
29
j. are constitutionally prohibited religious material; or
30
k. are not age appropriate.
31
32
5. The school may, upon approval of the director of schools, cooperate with any governmental
33
agency in promoting activities which advance the education or other best interests of the
34
students;
35
36
6. Political literature shall not be distributed through the school to students, nor sent home to
37
parents, nor placed in teachers' mail boxes, lounges, or on school premises;
Version Date: February 7. 2024
Advertising and Distribution of Materials in the Schools
1.806
1
7. Political signs for people who are running for public office shall not be allowed on school
2
property except those being held by poll workers on election day;¹ and
3
4
8. School publications may accept and publish paid advertising under procedures established by
5
the director of school.
Legal References
Cross References
1. TCA 2-19-206(d)
Board-Community Relations 1.500
Vendor Relations 2.809
Staff Gifts and Solicitations 5.605
Political Activities 5.606
Student Publications 6.704
Page 2 of 2
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
1.808
02/05/24
Registered Sex Offenders
Rescinds:
Issued:
1.808
12/07/21
1
Individuals registered as sex offenders in Tennessee or any other state are prohibited from the premises
2
of any school in this district, except for the limited circumstances stated in this policy.
3
EMPLOYMENT
4
An individual listed by the state of Tennessee or any other state as a registered sex offender is ineligible
5
for employment within the school district.
6
PRESENCE ON SCHOOL PROPERTY
7
No registered sex offender, other than a student who is a registered sex offender enrolled in the school
8
in question, shall come on, about, or within 1,000 feet of a local school's property line, except as provided
9
below. 2 If any employee of the school district becomes aware of any registered sex offender's presence
10
on school property, he/she shall immediately inform the principal, who shall direct the individual to
11
leave the premises immediately. The principal shall request assistance from local law enforcement
12
authorities if offender resists the principal's directives. If the registered sex offender repeats this
13
restriction of coming on to school property, the principal may confer with legal counsel to take
14
appropriate legal action.
15
Neither this policy nor state law impose any duty upon a principal or any other employee of the local
16
school district to review the sex offender registry for individuals who may come upon the property.
17
PARENTS WHO ARE REGISTERED SEX OFFENDERS
18
A parent or legal guardian of a child who is enrolled in the school may attend a conference with school
19
officials with the written permission of the school's principal.
20
An offender may come within the 1,000 feet limit provided that the individual is dropping off or picking
21
up a child or children enrolled in the school.
22
Principals shall speak with the parent upon learning of their status as a sex offender to communicate the
23
restrictions of this policy and to establish open dialogue with the parent, as much as is possible or
24
reasonable. The principal shall take all appropriate measures to protect the privacy of the sex offender's
25
child.
Version Date: February 7. 2024
Registered Sex Offenders
1.808
Legal References
1. TCA 40-39-201, et seq
2. TCA 40-39-211(a)
Page 2 of 2
Hickman County School System
Registered Sex Offenders
1.808AP
Rights and Responsibilities Of Registered Sex Offenders
Individuals registered as sex offenders in Tennessee or any other state are prohibited from the
premises of any school in this district, except for the limited circumstances as a parent or guardian
stated in this procedure.
Rights of Parents/Guardians
As a parent or guardian, a registered sex offender may:
Attend a conference with school officials with the written permission or request of the
school's principal, a signed contract on file, and written documentation of the parent's
offender status on file.
Remain in the vehicle to drop off or pick up his/her child or children enrolled in the school
with the written permission or request of the school's principal, a signed contract on file, and
written documentation of the parent's offender status on file.
NOTE: These rights are forfeited if the victim of the offender's sexual offense is enrolled in or
employed at the school as stated in Tennessee Code Annotated (T.C.A. 40-39-201 (d) (3).
Responsibility of Parent/Guardian
As a parent or guardian a registered sex offender must
Remain at least 1,000 feet away from any school property line or school-sponsored
event.
Provide written notice of the parent's offender status to the school's principal or a school
administrator upon enrollment of his/her child or conviction of a sexual offense.
Participate in an initial conference with the principal to learn the requirements of the
rights listed.
Sign a contract with the principal of the school.
Remain at 100% compliance of the requirements recorded in the contract or be charged
with violation of T.C.A. 40-39-211.
Rights of the Principal
The principal may
Obtain current and accurate public information about the registered sex offender as
listed in T.C.A. 40-39-206 (e) (1-3), Public Information for Registered Sex Offender.
Request the sex offender leave campus.
Seek support from local law enforcement.
Responsibilities of the Principal
The principal must
Protect the privacy of the child of the sex offender.
Conference with the parent/guardian who is a sex offender to discuss the rights and
responsibilities of all parties and develop a contract of limited involvement.
Immediately report any violations to the contract to law enforcement.
Instruct staff to inform the principal if he/she obtains knowledge of a registered sex
offender.
NOTE: Principal and staff do NOT have the responsibility for searching the sex offender registry for
any person who may be on the grounds.
13
Contract with Parent/Legal Guardian-1.808AP
Registered Sex Offender
School:
Principal:
Phone:
Parent Name:
Phone Number(s):
Address:
Cell
Home
Work:
Child/Children Information:
Name
Grade
Address
Residential Parent/Guardian Phone Numbers
Directions for Completing the Contract:
Principal/Designee:
Provides the parent/legal guardian with a copy of Board Policy 1.808 and Administrative
Procedure 1.808: Rights and Responsibilities of Registered Sex Offenders
Reviews all of the rights and responsibilities listed in the document with the parent/legal guardian,
and
Checks the parent/legal guardian's understanding of each right and responsibility by questioning
or providing the opportunity to request clarification.
Parent/Legal Guardian:
Reads or listens to an oral reading of Board Policy 1.808 and Administrative Procedure
1.808: Rights and Responsibilities of Registered Sex Offenders and
Asks questions for clarification of the listed rights and responsibilities.
Signatures:
The principal/designee's signature documents that the principal/designee reviewed all items with the
parent/legal guardian, checked for understanding, and provided the opportunity for him or her to ask
questions for clarification.
Principal/Designee Signature
Date
The parent/Legal Guardian's signature documents that he or she understands all of the rights and
responsibilities listed in Administrative Procedure 1.808: Rights and Responsibilities of Registered Sex
Offenders and agrees to comply with all responsibilities and requirements listed.
Parent/Guardian Signature
Date
14
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
2.100
02/05/24
Fiscal Management Goals
Rescinds:
Issued:
2.100
02/07/22
1
General
2
The Board shall practice sound fiscal management procedures which guarantee maximum use of all
3
resources provided. The Board assumes responsibility, within its financial capabilities, for providing at
4
public expense all items of equipment, supplies and services that may be required in the interest of
5
education in the schools under its jurisdiction.¹
6
In fiscal management, the Board seeks to achieve the following goals:
7
1. To engage in advance planning, with broad-based staff and community involvement;
8
9
2. To establish levels of funding which will provide quality education for the system's students;
10
11
3. To use the available techniques for budget development and management;
12
13
4. To provide timely and appropriate information to all staff with fiscal management
14
responsibilities; and
15
16
5. To establish efficient procedures for accounting, reporting, purchasing and delivery, payroll,
17
payment of vendors and contractors, and all other areas of fiscal management.
Legal References
Cross References
1. TCA 49-3-314(c); Internal School Funds Manual;
School District Goals 1.700
Section 4-23 et seq.
Version Date: February 7. 2024
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
2.200
02/05/24
Annual Operating Budget
Rescinds:
Issued:
2.200
02/07/22
1
General
2
All school system budgets are the operational plans stated in financial terms which describe the programs
3
to be conducted during the fiscal year beginning July 1 ending June 30 the following year. 1
4
Central Office
5
PREPARATION PROCEDURES
6
Budget planning shall include an analysis of previous staffing, curriculum and facilities, and projections
7
requiring additional staffing, curriculum modifications, and additional facilities.
8
The budget proposal should be balanced, consistent with Board policy and contract conditions, to include
9
provisions for:
10
Programs to meet the needs of the entire student body
11
Staffing arrangements adequate for proposed programs
12
Maintenance of the district's equipment and facilities
13
Efficiency and economy
14
Budget preparation shall be the responsibility of the director of schools² and the chairman of the Board.
15
The director of schools will establish procedures for the involvement of staff, including requests from
16
department heads and principals, all of whom shall seek advice and suggestions from other staff and
17
faculty members.
18
The director of schools and the chairman of the Board shall develop a budget preparation calendar no
19
later than February 15 of the current school year. 4 The calendar shall be used as a guide for coordinating
20
the budgetary activities of individuals and groups, collecting budget data, reviewing budget problems,
21
and making budget decisions.
Version Date: February 7. 2024
Annual Operating Budget
2.200
1
HEARING AND REVIEWS
2
The proposed budget will be available for inspection by various interested citizens or groups in the office
3
of the director of schools.
4
FINAL ADOPTION PROCEDURE
5
The Board shall adopt a budget and submit it to the County Commission no later than forty-five (45)
6
days prior to the actual date the budget is to be adopted by the county commissioners.³
7
If the proposed budget is rejected, the board shall submit a revised budget proposal within ten (10)
8
business days after receiving notice of the rejection.⁴
9
Within ten (10) days of adoption of the final budget, the director of schools shall file a copy with the
10
Commissioner of Education. 3
Legal References
Cross References
1. Tennessee Internal School Uniform Accounting
Role of the Board of Education 1.101
Policy Manual, Section 4-42
Executive Committee 1.301
2. TCA 49-2-203(a)(9)
3. TCA 5-9-402(d)(4)
4. TCA 5-9-402(d)(5)(C)
5. TCA 49-2-301(b)(1)(X); TRR/MS 0520-01-02-
13(2)(a)
Page 2 of 2
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
2.201
02/05/24
Line Item Transfer Authority
Rescinds:
Issued:
2.201
02/07/22
1
Central Office
2
Line-item transfers within major categories shall be made upon the recommendation of the director of
3
schools and approval by the Board.
4
Transfer between major budget categories shall be made with the approval of the County
5 Commission.¹
Legal References
1. OP Tenn. Atty. Gen. 83-464 (Oct 26, 1983)
Version Date: February 7, 2024
Hickman County Board of Education
Descriptor Term:
Descriptor Code:
Issued Date:
2.300
02/05/24
State and Federal Aid Eligibility
Rescinds:
Issued:
Determination
2.300
02/07/22
1
General
2
In order to ensure comparability of services¹ from local and state funds in all of its schools, the Board
3
shall ensure that:
4
1. A systemwide salary schedule is adopted annually;
5
6
2. Teachers, principals, and support personnel are assigned to schools on an equivalent basis
7
according to grade levels and need; and
8
9
3. Curriculum materials and instructional supplies are provided to schools on an equivalent basis
10
according to grade levels and need.
Legal References
1. 20 USCA § 6321
Version Date: February 7, 2024
Hickman County Board of Education
Descriptor Code:
Issued Date:
Descriptor Term:
2.400
12/04/23
Revenues
Rescinds:
Issued:
2.400
02/07/22
1
General
2
Any money collected by any school shall be documented by a written receipt.
3
The schools may receive funds collected from activities and for events held at or in connection with
4
the school, including contracts with other schools for interschool events. To be included in this
5
accounting are all monies collected from lunch rooms, athletics, entertainments, school clubs, fees,
6
concessions and all fundraising activities. Each principal shall determine the reconciliation method to
7
be used for all events which require a ticket.
8
The purchase of items intended for resale for profit through the schools shall be subject to sales tax
9
based on the purchase price to the vendor providing the service or item. Resale items not intended to
10
generate a profit shall be determined by the principal.
11
FEES
12
School fees are to be kept to a minimum and may be expended only for the purposes for which they
13
were collected. The school shall not require any student to pay a fee to the school for any purpose,
14
except as authorized by the Board. No fees shall be required of any student as a condition to attend the
15
school or use its equipment.² School fees shall be waived for students who receive free or reduced-
16
price lunches. 3 No student will be penalized for non-payment of any materials fee.
17
EXTENDED SCHOOL PROGRAM
18
Extended school funds shall be collected at the individual schools and receipted and deposited in the
19
school bank account. The principal shall report the collections and pay the Board by school check.⁴
20
FINES
21
A student will be held responsible for the cost of replacing any materials or property which the student
22
loses or damages,⁵ including textbooks, library books, equipment and buildings. All money collected
23
as fines shall be placed in the systemwide school fund.
24
TUITION INCOME
25
Tuition collected from non-resident students shall be placed in the systemwide school fund.
Version Date: December 6, 2023
Revenues
2.400
1
RENTAL INCOME
2
The principal will collect and remit to the central office all money received for use of a particular
3
school facility or other school property.
4
GRANTS
5
Grants for educational purposes made available by the state and/or federal government may be sought
6
by the school system but only when the conditions of their availability are in harmony with the
7
purposes and policies of the Board and the laws of the state and county. Principals may apply for and
8
receive grants, but funds must be recorded in a separate restricted fund account.⁴
9
COLLECTION OF FUNDS THROUGH ONLINE PAYMENT6
10
Approved district staff may utilize Linqconnect.com for electronic transactions. The Director of
11
Schools/designee shall determine when this type of transaction may be utilized on a case-by-case basis.
12
At the individual school level, the principal shall oversee the collection of funds and submit a plan that
13
includes the following:
14
1.
Adequate supporting documentation for the electronic collection method including a plan to
15
provide a total daily receipt summary;
16
2.
Methods of providing receipts to payers;
17
3.
Information on maintaining and inspecting any voided receipts; and
18
4.
How daily electronic collections shall be reconciled with the total daily receipt summary and
19
who will be assigned to complete this task.
20
Processing fees for these transactions shall be charged.
21
The Director of School/designee shall establish adequate internal controls to ensure compliance with
22
the Tennessee Internal School Funds Manual.
Page 2 of 3
Revenues
2.400
Legal References
Cross References
1.
TCA 49-2-110(a)
Fundraising Activities 2.601
2.
TCA 49-6-3001(a); TCA 49-2-110(c)
Student Activity Funds Management 2.900
3.
TCA 49-2-114
Compensation Guides & Contracts 5.110
4.
Tennessee Internal School Uniform
Attendance of Non-Resident Students 6.204
Accounting Policy Manual, Section 4-40;4-37
Student Fees and Fines 6.709
5.
TCA 37-10-101, 102
6.
Tennessee Internal School Uniform
Accounting Policy Manual, Section 5-8
Page 3 of 3
2/19/2026
Chairman Tim Hobbs, Hickman County Board of Education, Interim Director Dr. Belinda Anderson,
County Commission Chairman Keith Nash, Hickman County Times and Community,
It is with a heavy heart that I formally resign my position on the School Board, effective immediately.
Serving on the board has been an honor, and I have always strived to advocate for what is best for our students, staff,
and school community. However, I can no longer, in good conscience, continue in a role where I believe the focus
has shifted away from what truly matters: the well-being and success of our students and the staff who support them
every day.
Unfortunately, I have witnessed a growing trend where personal agendas seem to take precedence over student-
centered decisions. Some board members appear more interested in leveraging their position for personal
influence-whether it's advocating for family members within the school system or pushing for hires based on
personal connections rather than qualifications. While not every board member operates this way, the behavior of a
few has created an environment where the integrity of our decision-making process is compromised.
I've also observed a troubling dynamic in how our school directors-both past and present-have been treated. The
pressure exerted by certain board members and members of our community, driven by personal interests,
undermines the leadership needed to move our district forward. I have also observed that just because you are not
from here you are not to be given a fair chance and that I cannot be a part of in good conscience.
I have been threatened by people within leadership roles in this county that if I didn't vote the way they wanted me
to then I would be outed in the next election. I made it clear, SO be it! I vote for the best qualified candidate for the
director's position. I listened to the community, even though I was told I should not be listening to them outside of a
board meeting. My own board members tried to rein me in, telling me I should not post on social media and that we
do not need to record all meetings (even though we had voted to) because sometimes they just want to talk freely.
This is not why I chose to serve. I believe our schools deserve leadership that places students and staff first, always.
When that mission is no longer the central focus, I cannot in good faith continue to be a part of it.
I remain deeply committed to public education and will continue supporting our schools in other ways, but it is time
for me to step away from this position.
Thank you to those who have worked with integrity, compassion, and dedication. I hope the district will return to
prioritizing what matters most-our students and the professionals who serve them.
And thank you to the public who placed their faith in me to begin with.
While my resignation may come across to some as not getting their way, it is farthest from the truth. I poured my
heart out to the schools and worked hard to learn everything I could including the laws.
A quote I heard today "Don't trade your humanity for a paycheck", no truer words, have I ever heard.
Sincerely,
Sherri Baker
CONTRACT OF EMPLOYMENT
Between
Marcy Tidwell
And the
Hickman County Board of Education
This Employment Contract is entered into this 2nd day of March 2026 by and between the
Hickman County Board of Education, hereinafter called the "Board", and Marcy Tidwell hereinafter
called the "Director". The Board and the Director, for the consideration herein specified, agree as
follows:
TERM OF CONTRACT
The Director hereby accepts employment as Director of the Hickman County School System for a
period of four (4) years commencing on the 1st day of June 2026 and ending on the 31st day of
May 2030.
DUTIES
The Director shall perform the duties and have all such authority as specified in the Tennessee
Code Annotated, as well as those listed in the policies of the Board and the job description for the
Director as adopted by the Board, which may be amended from time to time during the term of this
contact. Such job description, as so amended, is hereby incorporated in this contract by reference
as if fully restated herein. Further, the Director shall perform all duties incident to the office of the
Director and such other duties as may be prescribed by the Board from time to time.
The Director shall devote such time and energies as are necessary to perform the duties specified
in the job description. These duties will generally be performed during normal business hours, but
it is expressly agreed that the duties of this position will require the Director to work during times
other than normal business hours.
PROFESSIONAL CERTIFICATION
The Director shall maintain and furnish to the Board evidence of her maintaining, throughout the
life of this Contract, a valid and appropriate certificate to act as Hickman County Director of
Schools of in accordance with the standards established by the Tennessee Department of
Education.
REFERRALS TO DIRECTOR
The Board, collectively or individually, shall promptly refer to the Director for study and
recommendations all criticisms, complaints and suggestions called to their attention relative to the
Director of the school district. The Director shall share with the Board, wherever and whenever
possible and as appropriate, criticisms, complaints, and suggestions concerning the school district
that come to the attention of the Director.
LOYALTY
The Director shall devote full time, attention, knowledge, and skills solely and exclusively to the
business and interests of the Board and the Hickman County School District. The Director may,
however, undertake consulting work, speaking engagements, writing, lecturing or other activities
which do not interfere with the discharge of Director's duties and responsibilities. Any such
activities undertaken by the Director shall be reported to the Board. Ther determination of the
Board as to whether such other work interferes with the discharge of the Director's duties and
responsibilities shall be conclusive.
COMPENSATION
The annual salary of the Director for the fiscal year July 1, 2026 through June 30, 2027 shall be
$130,000 (one hundred and thirty thousand dollars). The salary of the Director shall be paid in
accordance with the Board payroll policy and prorated if this contract is initiated on a date other
than July 1. The Board shall review the salary of the Director annually. In no event shall the
Director's salary be reduced except as provided by law. Any adjustments to the annual salary for
subsequent years during the term of this contact shall be in writing and shall be in the form of an
amendment or addendum to this contract. If an adjustment in salary is made during the term of this
contact, it shall not be deemed by either party that a new contract has been formed or that the
termination date for the existing contract has been extended.
TECHNOLOGY EXPENSES
The Board shall provide to the Director: (1) a smartphone, a telephone, computers, printers, and
other technology for in-office use; (2) a laptop computer, printer, and such other technology, as is
necessary, for out-of-office use; and (3) inter-office/intra-office internet connectivity required to
perform the duties of the position whether within the office or from a remote location.
INSURANCE BENEFITS
Medical Insurance. The Board shall provide, during the term of this contract, such medical insurance
for the Director as the school system provides for other licensed staff as long as the Director
maintains enrollment in the insurance program. As additional compensation, the Board shall also pay
the employee's matching share of the insurance plan the Director chooses.
Disability Insurance. Upon employment, the Board shall provide the Director with disability
insurance coverage paid for by the Board.
Life Insurance. Upon employment, the Board shall provide, during the term of this contract, a fixed
term life insurance policy of $100,000 (one hundred thousand dollars) life insurance policy paid for by
the Board.
MEMBERSHIP DUES
The Board shall pay all dues for AASA, TOSS, and the Chamber of Commerce. The Board shall
reimburse the Director for expenses in attending related functions provided, however, that the Board
must first approve membership except for those organizations listed by name in this paragraph.
PROFESSIONAL LIABILITY
The Board shall maintain liability insurance covering alleged wrongful acts and omissions of the Board
and of the Director in the scope of his employment with the Board. The Board shall, to the extent
permitted by law, directly or through insurance, defend the Director, bear defense costs, and
indemnify and hold the Director harmless on demands, claims, suits, and legal proceedings brought
by third parties against the Director in his official capacity as agent and employee of the Board, except
that this obligation of the Board shall not exist with respect to violations of criminal law, improper
personal gain, or willful misconduct. In no event will individual Board members be considered liable for
indemnifying the Director against such demands, claims, suits, and legal proceedings.
PROFESSIONAL GROWTH
The Board encourages and expects the Director to participate in professional growth and development
activities including attendance at professional conference at the local, state and national levels. The
necessary expenses of said attendance shall be paid by the Board in accordance with Board policy.
Written approval of the Chair of the Board, which shall not be unreasonably withheld, shall constitute
Board approval for leave to attend such activities.
PERSONAL LEAVE
For each year of employment, the Director will be entitled to five (5) days of personal leave in addition to
holidays and fifteen (15) days of vacation days annually. Up to two (2) days of unused personal days shall be
converted to sick leave on June 30 of each year. The Board agrees that written agreement by the Chair with
written notice to the Board shall constitute Board agreement for the selected vacation time without the
necessity of Board action.
SICK LEAVE
The Director shall be granted one (1) day of sick leave for each month of employment. Sick leave days
shall be cumulative and unused sick leave days may be used for retirement credit in accordance with
the policies of the Tennessee Consolidated Retirement System and the Hickman County Board of
Education. In accordance with T.C.A. § 49-5-711, the Director shall be allowed to transfer up to two (2)
personal leave days in his/her accumulated sick leave at the end of each fiscal year.
WORK YEAR
The office of the Director is a full-time, twelve (12) month position. Days upon which the Director shall
not be required to be in attendance at work include the regular school system holidays provided for in
statute and any day for which the school system and the central office are closed in accordance with
the school calendar and/or policies established by the Board (e.g., inclement weather, dangerous
conditions, safety concerns, etc).
EXPENSES
The Board shall reimburse the Director for all actual and necessary travel and other expenses required
in the performance of the official duties during employment under this contract, subject to such
limitations as provided by law and by Board policy.
EXTENSION/RENEWAL OF EMPLOYMENT CONTRACT
The Board may extend/renew the terms of this contract at any time with concurrence of the Director up
to a maximum of four (4) years.
PERFORMANCE EVALUATION
Annually, but no later than the last day of June of each calendar year during the term of this
contract, the Board and the Director shall review the Director's performance as Director of Hickman
County School District; the Director's progress toward goals established by the Board and the
Director; the working relationships of the Director with the Board, the staff, the students and the
community at large; and any other matters relative to the employment of the Director. The first
evaluation will occur after six (6) months of employment, and thereafter, annually,
Within three (3) months of the Director assuming office, the Director and the Board shall adopt a
mutually agreed upon instrument to evaluate the Director. Using such instruments, the Board shall
evaluate the Director annually. Evaluation must be completed at least before the end of each fiscal
year. The Board shall devote at least a portion of a scheduled Board meeting to conduct the
Director's evaluation and discuss the working relationship between the Director and the Board. The
Board shall provide evaluative feedback and establish performance criteria which can be used
constructively the Director during the subsequent year.
FORFEITURE OF TENURE RIGHTS
The Director hereby forfeits any rights to tenure in the Hickman County School District and agrees
that, upon the termination of his/her duties as Director, his/her employment in the school district will
terminate. Further, it is mutually understood and agreed that this contract does not confer tenure in
the position of Director or in any other administrative position in the school system.
ANY OTHER CONTRACT SUPERSEDED
This Contract sets forth the terms of employment of the Director by the Board during the stated term
and supersedes any other contract that the Board may have previously negotiated with the Director.
CONTRACT TERMINATION
Mutual Agreement. This contract may be terminated by mutual agreement, which may include, but is
not limited to, retirement, disability, or death of the Director. If this contract is terminated by mutual
agreement, the Director shall be entitled to no further benefits or compensation under the terms of
this contract.
Unilateral Termination. This contract may be terminated by a simple majority vote of the
membership of the Hickman County School Board. However, if such action is taken, the Director
shall receive a buyout payment in a lump sum for the amount of the compensation the Director
would have received for the total amount of time remaining on the contract, if the contract had not
been terminated, multiplied by a factor of 1.5 (one and half). Insurance benefits shall be paid in like
manner.
For Cause. This employment contract may be terminated by the Board for
willful cause upon proof of conduct unbecoming to a member of the teaching profession
(unprofessional conduct), inefficient service, neglect of duty, insubordination, incompetence, or
egregious failure to follow Board policies and directives. For the purpose of this article, the
definitions found at Tennessee Code Annotated, 49-5-501 shall apply. If the Board terminated this
contract for cause, the Director shall be entitled to no further benefits or compensation. The Director
shall, however, be entitled to a hearing before an independent hearing office on the charges. Any
hearing officer so chosen shall have no present or prior affiliation with the school system. Such
hearing office shall demonstrate the ability to compose findings of fact and conclusions after all proof
has been placed on the record of this matter. A verbatim transcript of the proceedings shall be
created and maintained and the Board shall assume responsibility for such cost.
Removal from Office. This contract shall be terminated if the State Board of Education, in accordance
with the provisions of Title 49, Chapter 1 of Tennessee Code Annotated as enacted or hereafter
amended, orders the removal of the Director. If such removal is ordered, the Director shall be entitled to
no further benefits or compensation under the terms of the contract.
Resignation. The Director may resign by providing written notice of at least sixty (60 days to the
Chairman of the Board. This requirement may be waived at the discretion of the Board.
Inability to Perform as Director. In the event that the Director is unable to perform his/her obligations
and duties for a period of thirty (30) days or longer due to mental or physical illness, disability, or
incapacity, the Board, at its option, may terminate this contact, and upon so doing, shall be released
from all future obligations, subject only to applicable state and federal law.
CRIMINAL BACKBROUND CHECK
If requested by the Board and in accordance with the requirements of TCA 49-5-413, the Director
agrees to the release of all investigative records to the Board for examination for the purpose of
verifying the accuracy of criminal violation information as required ty TCA 49-5-406(a)(1)(A); and the
Director agrees to supply a fingerprint sample and submit to a criminal history record check to be
conducted by the Tennessee Bureau of Investigation. The costs incurred for this investigation shall be
paid by the Board.
AMENDMENTS
Any modification to this contract shall be made by mutual agreement of both parties and only in
writing. Neither party shall be bound by any oral representation concerning modification of this
contract.
ENTIRE AGREEMENT
This contract constitutes the entire agreement among the parties. The parties acknowledge that
neither has relied upon any oral representation or any agreements by the other; that no such oral
representations or agreements shall in any way affect the terms of this contract; and that this contract
may not be modified or changed except by written instrument executed by the parties.
CONTROLLING LAW AND JURISDICTION
This contract shall be interpreted according to the laws of the State of Tennessee. In the event of
litigation arising from the breach or enforcement of this contact, the parties agree that the proper
jurisdiction and venue shall rest with the trial courts of Hickman County, Tennessee.
SEVERABILITY
The Board and the Director agrees that, in the event any part of clause of this contract is made invalid,
unenforceable, or illegal under federal or state law or held to be invalid, unenforceable, or illegal by
any court of competent jurisdiction, the remainder of this contact shall not be affected by such ruling,
finding, enactment, or holding. The remainder of this contact shall continue in full force and effect with
such part or clause stricken to the extent of its invalidity, unenforceable, or illegality.
HEADINGS
The headings used throughout this contract are for the convenience of the parties and are not intended
to be used to interpret any term or condition hereof.
NO ASSIGNMENT
This contact is personal to the parties, being a contract for personal services, and shall not be subject
to assignment or transfer in any matter.
Made and executed by the parties this
of
2026.
Marcy Tidwell
Hickman County Director of Schools
Tim Hobbs
Board of Education, Chair District 3
Jane Herron
Board of Education District 1
Pippa Taylor
Board of Education District 2
Board of Education District 4
Doug Lane
Board of Education District 5
Christy Mays
Board of Education District 6
Dr. Tabitha Cude
Board of Education District 7

## Table 1

| I. | Call to Order |
| --- | --- |
| II. | Public Comment Citizens that would like an opportunity to speak to the Board of Education during public comment should sign up on the sheet provided at the meeting location. Anyone desiring to speak on any subject may speak for 3 minutes without prior school board notification. The sign-up sheet will be available from 5:30 p.m. - 6:30 p.m. |
| III. | Moment of Silence |
| IV. | Pledge of Allegiance |
| V. | Agenda for March 2, 2026 |
| VI. | Special Called Session Minutes for February 7, 2026 |
| VII. | Regular Meeting Minutes for February 9, 2026 |
| VIII. | Special Recognition A. Employee of the Month-Doug Lane |
| IX. | Consent Agenda Items |

## Table 2

| A. | Board Chair's Report 1. Chair's Countersigned Warrants |
| --- | --- |
| B. | Personnel Report |
| C. | Financial Report |
| D. | Attendance Report |
| E. | Family Engagement Policy and School-Parent Compacts for Title I Schools |

## Table 3

| A. | Legislative Representative-Christy Mays |
| --- | --- |
| B. | Board Chair, Board Members, Student Representatives, and Interim Director of Schools |

## Table 4

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 5

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: Yea: 7, Nay: 0 | Yea |

## Table 6

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: Yea: 7, Nay: 0 | Yea |

## Table 7

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 8

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 9

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 10

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 11

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 12

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 13

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 14

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 15

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 16

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 17

| Jane Herron: | Yea |
| --- | --- |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 18

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 19

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 20

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |

## Table 21

| Christy Mays: | Yea |
| --- | --- |
| Pippa Taylor: | Yea |
| Yea: 7, Nay: 0 |  |

## Table 22

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 23

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 24

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |
| Yea: 7, Nay: 0 |  |

## Table 25

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 26

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 27

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: Yea: 7, Nay: 0 | Yea |

## Table 28

| Sherri Baker: | Yea |
| --- | --- |
| Tabitha Cude: | Yea |
| Jane Herron: | Yea |
| Tim Hobbs: | Yea |
| Doug Lane: | Yea |
| Christy Mays: | Yea |
| Pippa Taylor: | Yea |

## Table 29

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account | Amount |
| --- | --- | --- | --- | --- | --- |
| 41004267 | Hickman Co Trustee | 2722 | 01/23/2026 | 141- -11140 | $1,050.00 |
| 41004268 | Hickman Co. General Sessions | 2858 | 01/23/2026 | 141- -11140 | $839.58 |
| 41004269 | Hickman County Trustee | 2937 | 01/23/2026 | 141- -11140 | $390,589.15 |
| 41004270 | Maury County General Sessions | 3800 | 01/23/2026 | 141- -11140 | $654.48 |
| 41004271 | Metropolitan Life | 3677 | 01/23/2026 | 141- -11140 | $120.00 |
| 41004272 | Tennessee Child Support Recelpting Unit | 1312 | 01/23/2026 | 141- -11140 | $791.00 |
| 41004273 | Tennessee Farmers Life Insurance | 5297 | 01/23/2026 | 141- -11140 | $925.00 |
|  |  |  |  | 141 Total: | $394,969.21 |
|  |  |  |  | Bank Total: | $394,969.21 |
|  |  |  |  | Bank Payment Count: | 7 |

## Table 30

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account |  | Amount |
| --- | --- | --- | --- | --- | --- | --- |
| 42001033 | Hickman County Trustee | 2937 | 01/23/2026 | 142-010-11140 |  | $3,253.77 |
|  |  |  |  |  | 142-010 Total: | $3,253.77 |
| 42001033 | Hickman County Trustee | 2937 | 01/23/2026 | 142-101-11140 |  | $10,942.25 |
|  |  |  |  |  | 142-101 Total: | $10,942.25 |
| 42001033 | Hickman County Trustee | 2937 | 01/23/2026 | 142-170-11140 |  | $1,537.70 |
|  |  |  |  |  | 142-170 Total: | $1,537.70 |
| 42001033 | Hickman County Trustee | 2937 | 01/23/2026 | 142-201-11140 |  | $1,533.51 |
|  |  |  |  |  | 142-201 Total: | $1,533.51 |
| 42001033 | Hickman County Trustee | 2937 | 01/23/2026 | 142-601-11140 |  | $610.34 |
|  |  |  |  |  | 142-601 Total: | $610.34 |
| 42001033 | Hickman County Trustee | 2937 | 01/23/2026 | 142-801-11140 |  | $278.40 |
|  |  |  |  |  | 142-801 Total: | $278.40 |
| 42001033 | Hickman County Trustee | 2937 | 01/23/2026 | 142-901-11140 |  | $11,544.17 |
| 42001034 | Tennessee Farmers Life Insurance | 5297 | 01/23/2026 | 142-901-11140 |  | $30.00 |
|  |  |  |  |  | 142-901 Total: | $11,574.17 |
| 42001033 | Hickman County Trustee | 2937 | 01/23/2026 | 142-911-11140 |  | $255.92 |
|  |  |  |  |  | 142-911 Total: | $255.92 |
|  |  |  |  |  | Bank Total: | $29,986.06 |
|  |  |  |  | Bank | Payment Count: | 2 |

## Table 31

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account | Amount |
| --- | --- | --- | --- | --- | --- |
| 43000717 | American Fidelity Assurance Co | 636 | 01/23/2026 | 143- -11140 | $1,557.47 |
| 43000718 | Ameritas Life Insurance Corp. | 7442 | 01/23/2026 | 143- -11140 | $81.42 |
| 43000719 | Beam Insurance Administrators LLC | 7435 | 01/23/2026 | 143- -11140 | $428.41 |
| 43000720 | Hickman Co Trustee | 2722 | 01/23/2026 | 143- -11140 | $1,790.02 |
| 43000721 | Hickman County Trustee | 2937 | 01/23/2026 | 143- -11140 | $17,737.16 |
| 43000722 | Tennessee Farmers Life Insurance | 5297 | 01/23/2026 | 143- -11140 | $25.00 |
|  |  |  |  | 143 Total: | $21,619.48 |
|  |  |  |  | Bank Total: | $21,619.48 |
|  |  |  |  | Bank Payment Count: | 6 |

## Table 32

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account | Amount |
| --- | --- | --- | --- | --- | --- |
| 41004274 | County Of Hickman Misc Acct | 1633 | 02/03/2026 | 141- -11140 | $52,438.44 |
| 41004275 | Hickman Co Trustee | 2722 | 02/03/2026 | 141- -11140 | $1,713.85 |
| 41004276 | Perkins, Teresa | 9229 | 02/03/2026 | 141- -11140 | $202.28 |
|  |  |  |  | 141 Total: | $54,354.57 |
|  |  |  |  | Bank Total: | $54,354.57 |
|  |  |  |  | Bank Payment Count: | 3 |

## Table 33

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account |  | Amount |
| --- | --- | --- | --- | --- | --- | --- |
| 42001035 | County Of Hickman Misc Acct | 1633 | 02/03/2026 | 142-901-11140 |  | $390.19 |
|  |  |  |  |  | 142-901 Total: | $390.19 |
|  |  |  |  |  | Bank Total: | $390.19 |
|  |  |  |  | Bank | Payment Count: | 1 |

## Table 34

| Bank Name | Bank Number |
| --- | --- |
| General Purpose | 141 |

## Table 35

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account | Amount |
| --- | --- | --- | --- | --- | --- |
| 41004277 | County Of Hickman Misc Acct | 1633 | 02/06/2026 | 141- -11140 | $190,306.88 |
| 41004278 | Kistler, Angela | 516 | 02/06/2026 | 141- -11140 | $350.00 |
|  |  |  |  | 141 Total: | $190,656.88 |
|  |  |  |  | Bank Total: | $190,656.88 |
|  |  |  |  | Bank Payment Count: | 2 |

## Table 36

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account |  | Amount |
| --- | --- | --- | --- | --- | --- | --- |
| 42001036 | County Of Hickman Misc Acct | 1633 | 02/06/2026 | 142-010-11140 |  | $399.81 |
|  |  |  |  |  | 142-010 Total: | $399.81 |
| 42001036 | County Of Hickman Misc Acct | 1633 | 02/06/2026 | 142-101-11140 |  | $2,443.30 |
|  |  |  |  |  | 142-101 Total: | $2,443.30 |
| 42001036 | County Of Hickman Misc Acct | 1633 | 02/06/2026 | 142-170-11140 |  | $367.36 |
|  |  |  |  |  | 142-170 Total: | $367.36 |
| 42001036 | County Of Hickman Misc Acct | 1633 | 02/06/2026 | 142-201-11140 |  | $303.60 |
|  |  |  |  |  | 142-201 Total: | $303.60 |
| 42001036 | County Of Hickman Misc Acct | 1633 | 02/06/2026 | 142-601-11140 |  | $118.51 |
|  |  |  |  |  | 142-601 Total: | $118.51 |
| 42001036 | County Of Hickman Misc Acct | 1633 | 02/06/2026 | 142-901-11140 |  | $1,033.33 |
|  |  |  |  |  | 142-901 Total: | $1,033.33 |
|  |  |  |  |  | Bank Total: | $4,665.91 |
|  |  |  |  | Bank | Payment Count: | 1 |

## Table 37

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account | Amount |
| --- | --- | --- | --- | --- | --- |
| 43000723 | County Of Hickman Misc Acct | 1633 | 02/06/2026 | 143- -11140 | $9,613.46 |
|  |  |  |  | 143 Total: | $9,613.46 |
|  |  |  |  | Bank Total: | $9,613.46 |
|  |  |  |  | Bank Payment Count: | 1 |

## Table 38

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account | Amount |
| --- | --- | --- | --- | --- | --- |
| 41004279 | Amazon | 727 | 02/09/2026 | 141- -11140 | $3,532.58 |
| 41004280 | Anderson, Belinda | 8051 | 02/09/2026 | 141- -11140 | $339.10 |
| 41004281 | AT & T | 7542 | 02/09/2026 | 141- -11140 | $240.52 |
| 41004282 | Bennett & DeCamp PLLC | 8071 | 02/09/2026 | 141- -11140 | $1,951.50 |
| 41004283 | Bon Aqua Lyles Utility Distric | 851 | 02/09/2026 | 141- -11140 | $2,721.70 |
| 41004284 | Ferrellgas | 7446 | 02/09/2026 | 141- -11140 | $2,718.11 |
| 41004285 | Hermitage Hall | 2916 | 02/09/2026 | 141- -11140 | $840.00 |
| 41004286 | Hickman County Trustee | 2937 | 02/09/2026 | 141- -11140 | $4,134.83 |
| 41004287 | Lumen/Centurylink | 4577 | 02/09/2026 | 141- -11140 | $54.67 |
| 41004288 | Main Street Emporium | 7541 | 02/09/2026 | 141- -11140 | $158.25 |
| 41004289 | Meriwether Lewis Electric Coop. | 3694 | 02/09/2026 | 141- -11140 | $40,943.79 |
| 41004290 | Pace Analytical National | 2230 | 02/09/2026 | 141- -11140 | $378.00 |
| 41004291 | Save A Lot | 4820 | 02/09/2026 | 141- -11140 | $110.87 |
| 41004292 | Tennessee B&E Unit | 144 | 02/09/2026 | 141- -11140 | $400.00 |
| 41004293 | Town Of Centerville | 5315 | 02/09/2026 | 141- -11140 | $12,051.28 |
| 41004294 | Townsend Systems | 8953 | 02/09/2026 | 141- -11140 | $3,943.00 |
| 41004295 | TreviPay-Walmart | 8999 | 02/09/2026 | 141- -11140 | $636.56 |
| 41004296 | UPS | 8274 | 02/09/2026 | 141- -11140 | $25.00 |
| 41004297 | Youth Town of Tennessee, Inc. | 6951 | 02/09/2026 | 141- -11140 | $1,740.00 |
|  |  |  |  | 141 Total: | $76,919.76 |
|  |  |  |  | Bank Total: | $76,919.76 |
|  |  |  |  | Bank Payment Count: | 19 |

## Table 39

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account |  | Amount |
| --- | --- | --- | --- | --- | --- | --- |
| 42001039 | Brain Pop, Llc | 1159 | 02/09/2026 | 142-101-11140 |  | $3,270.00 |
| 42001046 | Cathey, Vince | 9230 | 02/09/2026 | 142-101-11140 |  | $204.45 |
|  |  |  |  |  | 142-101 Total: | $3,474.45 |
| 42001042 | J.W. Pepper & Son | 3242 | 02/09/2026 | 142-401-11140 |  | $1,339.99 |
|  |  |  |  |  | 142-401 Total: | $1,339.99 |
| 42001037 | Amazon | 727 | 02/09/2026 | 142-801-11140 |  | $117.90 |
| 42001038 | Boehms, Charlotte | 1209 | 02/09/2026 | 142-801-11140 |  | $23.20 |
| 42001040 | Cengage Learning | 2115 | 02/09/2026 | 142-801-11140 |  | $394.35 |
| 42001041 | Collins, Todd | 1430 | 02/09/2026 | 142-801-11140 |  | $23.20 |
| 42001043 | Morgan, Cindi | 3731 | 02/09/2026 | 142-801-11140 |  | $23.20 |
| 42001045 | Quizlet, Inc. | 9149 | 02/09/2026 | 142-801-11140 |  | $410.30 |
| 42001047 | Williams, Myles | 6681 | 02/09/2026 | 142-801-11140 |  | $23.20 |
|  |  |  |  |  | 142-801 Total: | $1,015.35 |
| 42001044 | National Institute For Excellence In Teaching | 4172 | 02/09/2026 | 142-959-11140 |  | $31,025.00 |
|  |  |  |  |  | 142-959 Total: | $31,025.00 |
|  |  |  |  |  | Bank Total: | $36,854.79 |
|  |  |  |  | Bank | Payment Count: | 11 |

## Table 40

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account | Amount |
| --- | --- | --- | --- | --- | --- |
| 43000724 | Town Of Centerville | 5315 | 02/09/2026 | 143- -11140 | $147.38 |
|  |  |  |  | 143 Total: | $147.38 |
|  |  |  |  | Bank Total: | $147.38 |
|  |  |  |  | Bank Payment Count: | 1 |

## Table 41

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account | Amount |
| --- | --- | --- | --- | --- | --- |
| 43000725 | Gordon Food Service, Inc. | 2488 | 02/12/2026 | 143- -11140 | $104,329.43 |
| 43000726 | Matrix Mechanical Solutions, LLC | 7974 | 02/12/2026 | 143- -11140 | $128.00 |
| 43000727 | Murfreesboro Pure Milk Co, Inc. | 7552 | 02/12/2026 | 143- -11140 | $3,260.40 |
| 43000728 | Optimus Pest Solutions | 47 | 02/12/2026 | 143- -11140 | $240.00 |
| 43000729 | Pepsi Cola | 6726 | 02/12/2026 | 143- -11140 | $1,278.00 |
| 43000730 | Prairie Farms Dairy | 18 | 02/12/2026 | 143- -11140 | $14,946.01 |
| 43000731 | Quill, LLC | 4574 | 02/12/2026 | 143- -11140 | $959.54 |
| 43000732 | SNA Depository | 4878 | 02/12/2026 | 143- -11140 | $78.00 |
| 43000733 | Volco | 5841 | 02/12/2026 | 143- -11140 | $3,886.17 |
|  |  |  |  | 143 Total: | $129,105.55 |
|  |  |  |  | Bank Total: | $129,105.55 |
|  |  |  |  | Bank Payment Count: | 9 |

## Table 42

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account | Amount |
| --- | --- | --- | --- | --- | --- |
| 41004298 | Amazon | 727 | 02/12/2026 | 141- -11140 | $593.53 |
| 41004299 | AT & T | 7542 | 02/12/2026 | 141- -11140 | $159.08 |
| 41004300 | Baker, Sherri | 7798 | 02/12/2026 | 141- -11140 | $124.70 |
| 41004301 | Brewer, Robert G. | 7665 | 02/12/2026 | 141- -11140 | $139.20 |
| 41004302 | Cashier's Office | 1736 | 02/12/2026 | 141- -11140 | $385.00 |
| 41004303 | Central States Bus Sales, Inc. | 1326 | 02/12/2026 | 141- -11140 | $1,645.77 |
| 41004304 | County Of Hickman Misc Acct | 1633 | 02/12/2026 | 141- -11140 | $6,923.98 |
| 41004305 | Cross, Emily | 1744 | 02/12/2026 | 141- -11140 | $58.00 |
| 41004306 | Gross, Debbie | 2675 | 02/12/2026 | 141- -11140 | $181.98 |
| 41004307 | Hibbs, Polly | 3038 | 02/12/2026 | 141- -11140 | $43.50 |
| 41004308 | Hickman Co Trustee | 2722 | 02/12/2026 | 141- -11140 | $265,887.79 |
| 41004309 | Hickman County Trustee | 2937 | 02/12/2026 | 141- -11140 | $281.32 |
| 41004310 | Hobbs & Associates, LLC | 8996 | 02/12/2026 | 141- -11140 | $1,218.81 |
| 41004311 | Howell, Felicity Lasha | 2984 | 02/12/2026 | 141- -11140 | $74.24 |
| 41004312 | Wesbrooks, Brandy M. | 9231 | 02/12/2026 | 141- -11140 | $37.15 |
| 41004313 | Main Street Emporium | 7541 | 02/12/2026 | 141- -11140 | $20.75 |
| 41004314 | McManus, Christy | 8120 | 02/12/2026 | 141- -11140 | $220.84 |
| 41004315 | Monica Ogles PT | 7756 | 02/12/2026 | 141- -11140 | $3,518.60 |
| 41004316 | Oriental Trading Co., Inc. | 6258 | 02/12/2026 | 141- -11140 | $148.13 |
| 41004317 | Rietveid, Stephanie | 993 | 02/12/2026 | 141- -11140 | $1,575.00 |
| 41004318 | Soliant Health, LLC | 8569 | 02/12/2026 | 141- -11140 | $1,673.40 |
| 41004319 | The King's Daughter's School | 7928 | 02/12/2026 | 141- -11140 | $5,250.00 |
| 41004320 | Town Of Centerville | 5315 | 02/12/2026 | 141- -11140 | $9,465.45 |
| 41004321 | TreviPay-Walmart | 8999 | 02/12/2026 | 141- -11140 | $988.86 |
| 41004322 | Triple J Truck Repair LLC | 9155 | 02/12/2026 | 141- -11140 | $2,406.00 |
| 41004323 | Visa | 8268 | 02/12/2026 | 141- -11140 | $113.01 |
| 41004324 | Whitaker, Wesley | 7554 | 02/12/2026 | 141- -11140 | $150.80 |
|  |  |  |  | 141 Total: | $303,284.89 |
|  |  |  |  | Bank Total: | $303,284.89 |
|  |  |  |  | Bank Payment Count: | 27 |

## Table 43

| Name |  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- |
| Federal | 142 |  |  |  |  |  |
| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account |  | Amount |
| 42001048 | Amazon | 727 | 02/12/2026 | 142-010-11140 |  | $132.99 |
| 42001051 | Hickman Co Trustee | 2722 | 02/12/2026 | 142-010-11140 |  | $150.20 |
|  |  |  |  |  | 142-010 Total: | $283.19 |
| 42001051 | Hickman Co Trustee | 2722 | 02/12/2026 | 142-101-11140 |  | $1,231.05 |
| 42001052 | Rochester 100 Inc. | 4736 | 02/12/2026 | 142-101-11140 |  | $1,837.50 |
|  |  |  |  |  | 142-101 Total: | $3,068.55 |
| 42001051 | Hickman Co Trustee | 2722 | 02/12/2026 | 142-170-11140 |  | $82.70 |
|  |  |  |  |  | 142-170 Total: | $82.70 |
| 42001048 | Amazon | 727 | 02/12/2026 | 142-201-11140 |  | $2,950.18 |
| 42001049 | BER, Inc. | 1241 | 02/12/2026 | 142-201-11140 |  | $295.00 |
| 42001051 | Hickman Co Trustee | 2722 | 02/12/2026 | 142-201-11140 |  | $150.20 |
| 42001053 | Tennessee Arts Academy Foundation | 6120 | 02/12/2026 | 142-201-11140 |  | $489.00 |
|  |  |  |  |  | 142-201 Total: | $3,884.38 |
| 42001050 | England, Miranda | 8975 | 02/12/2026 | 142-801-11140 |  | $23.20 |
| 42001051 | Hickman Co Trustee | 2722 | 02/12/2026 | 142-801-11140 |  | $82.70 |
|  |  |  |  |  | 142-801 Total: | $105.90 |
| 42001051 | Hickman Co Trustee | 2722 | 02/12/2026 | 142-901-11140 |  | $2,568.64 |
| 42001054 | Wilson, Anita | 7954 | 02/12/2026 | 142-901-11140 |  | $1,232.50 |
|  |  |  |  |  | 142-901 Total: | $3,801.14 |
| 42001051 | Hickman Co Trustee | 2722 | 02/12/2026 | 142-911-11140 |  | $82.70 |
|  |  |  |  |  | 142-911 Total: | $82.70 |
|  |  |  |  |  | Bank Total: | $11,308.56 |
|  |  |  |  | Bank | Payment Count: | 7 |

## Table 44

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account |  | Amount |
| --- | --- | --- | --- | --- | --- | --- |
| 42001057 | Mayberry, Kimberly D. | 4108 | 02/17/2026 | 142-010-11140 |  | $137.75 |
|  |  |  |  |  | 142-010 Total: | $137.75 |
| 42001055 | Amazon | 727 | 02/17/2026 | 142-401-11140 |  | $530.64 |
| 42001056 | Bandwagon Music & Repair | 8558 | 02/17/2026 | 142-401-11140 |  | $15,512.65 |
| 42001058 | Wenger Corp. | 8517 | 02/17/2026 | 142-401-11140 |  | $5,302.00 |
|  |  |  |  |  | 142-401 Total: | $21,345.29 |
|  |  |  |  |  | Bank Total: | $21,483.04 |
|  |  |  |  | Bank | Payment Count: | 4 |

## Table 45

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account |  | Amount |
| --- | --- | --- | --- | --- | --- | --- |
| 41004325 | Ace Hardware | 635 | 02/17/2026 | 141- -11140 |  | $348.28 |
| 41004326 | Amazon | 727 | 02/17/2026 | 141- -11140 |  | $68.99 |
| 41004327 | AT & T | 7542 | 02/17/2026 | 141- -11140 |  | $65.54 |
| 41004328 | Brewer Chemicals & Equip, LLC | 861 | 02/17/2026 | 141- -11140 |  | $420.00 |
| 41004329 | Central States Bus Sales, Inc. | 1326 | 02/17/2026 | 141- -11140 |  | $6,248.81 |
| 41004330 | Karco Parts | 3364 | 02/17/2026 | 141- -11140 |  | $11.75 |
| 41004331 | Kelsan, Inc. | 3379 | 02/17/2026 | 141- -11140 |  | $7,091.46 |
| 41004332 | Kimball Midwest | 3428 | 02/17/2026 | 141- -11140 |  | $2,379.63 |
| 41004333 | Lumber Yard, The | 3652 | 02/17/2026 | 141- -11140 |  | $69.35 |
| 41004334 | Matrix Mechanical Solutions, LLC | 7974 | 02/17/2026 | 141- -11140 |  | $2,334.53 |
| 41004335 | Mid-South Bus Center, Inc | 3706 | 02/17/2026 | 141- -11140 |  | $3,066.72 |
| 41004336 | Mills Appliances | 5239 | 02/17/2026 | 141- -11140 |  | $1,999.99 |
| 41004337 | Napa Auto Parts | 4125 | 02/17/2026 | 141- -11140 |  | $101.22 |
| 41004338 | O'Reilly Auto Parts | 4265 | 02/17/2026 | 141- -11140 |  | $501.67 |
| 41004339 | Owen's Oil Co., Inc. | 4257 | 02/17/2026 | 141- -11140 |  | $879.20 |
| 41004340 | Pace Analytical National | 2230 | 02/17/2026 | 141- -11140 |  | $378.00 |
| 41004341 | Plusoptix, Inc. | 9048 | 02/17/2026 | 141- -11140 |  | $106.00 |
| 41004342 | Prince Hardware, LLC | 4321 | 02/17/2026 | 141- -11140 |  | $1,407.46 |
| 41004343 | SSC Service Solutions Compass Group USA, Inc. | 4832 | 02/17/2026 | 141- -11140 |  | $61,838.58 |
| 41004344 | Herrera, Tammy | 8538 | 02/17/2026 | 141- -11140 |  | $37.70 |
| 41004345 | Tennessee Book Company | 5286 | 02/17/2026 | 141- -11140 |  | $484.00 |
| 41004346 | Trane U.S. Inc | 5383 | 02/17/2026 | 141- -11140 |  | $755.04 |
| 41004347 | TreviPay-Walmart | 8999 | 02/17/2026 | 141- -11140 |  | $257.16 |
| 41004348 | Unifirst Corp. | 5758 | 02/17/2026 | 141- -11140 |  | $678.86 |
|  |  |  |  | 141 | Total: | $91,529.94 |
|  |  |  |  | Bank | Total: | $91,529.94 |
|  |  |  |  | Bank Payment | Count: | 24 |

## Table 46

| Bank Name | Bank Number |
| --- | --- |
| Cafeteria | 143 |

## Table 47

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account | Amount |
| --- | --- | --- | --- | --- | --- |
| 43000734 | Prince Hardware, LLC | 4321 | 02/17/2026 | 143- -11140 | $425.26 |
|  |  |  |  | 143 Total: | $425.26 |
|  |  |  |  | Bank Total: | $425.26 |
|  |  |  |  | Bank Payment Count: | 1 |

## Table 48

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account | Amount |
| --- | --- | --- | --- | --- | --- |
| 41004349 | Amazon | 727 | 02/19/2026 | 141- -11140 | $151.71 |
| 41004350 | Duley, L.C.S.W., Joe | 1814 | 02/19/2026 | 141- -11140 | $1,040.00 |
| 41004351 | Gordon Food Service, Inc. | 2488 | 02/19/2026 | 141- -11140 | $60.61 |
| 41004352 | Hobbs, Tim | 3117 | 02/19/2026 | 141- -11140 | $290.74 |
| 41004353 | Hudgins, Jennifer Thrasher | 3019 | 02/19/2026 | 141- -11140 | $98.60 |
| 41004354 | Interpreters Unlimited, Inc. | 6501 | 02/19/2026 | 141- -11140 | $260.00 |
| 41004355 | Lyle-Cook-Martin | 7919 | 02/19/2026 | 141- -11140 | $7,980.00 |
| 41004356 | O'Reilly Auto Parts | 4265 | 02/19/2026 | 141- -11140 | $2,232.79 |
| 41004357 | Optimus Pest Solutions | 47 | 02/19/2026 | 141- -11140 | $750.00 |
| 41004358 | Parent Institute, The | 4328 | 02/19/2026 | 141- -11140 | $836.10 |
| 41004359 | Porter, Savannah | 8555 | 02/19/2026 | 141- -11140 | $120.00 |
| 41004360 | Quill, LLC | 4574 | 02/19/2026 | 141- -11140 | $191.36 |
| 41004361 | Rj Young Company | 4691 | 02/19/2026 | 141- -11140 | $4,391.55 |
| 41004362 | RJ Young Company, LLC. | 4605 | 02/19/2026 | 141- -11140 | $4,191.49 |
| 41004363 | Stellar Therapy Services, LLC | 8260 | 02/19/2026 | 141- -11140 | $6,002.50 |
| 41004364 | Tennessee Bureau Of Investigation | 5491 | 02/19/2026 | 141- -11140 | $100.00 |
| 41004365 | Tennessee School Board Assoc. | 61 | 02/19/2026 | 141- -11140 | $350.00 |
| 41004366 | Town Of Centerville | 5315 | 02/19/2026 | 141- -11140 | $2,970.75 |
| 41004367 | Verizon Wireless | 5823 | 02/19/2026 | 141- -11140 | $68.04 |
| 41004368 | Zayo Education | 2141 | 02/19/2026 | 141- -11140 | $2,136.98 |
|  |  |  |  | 141 Total: | $34,223.22 |
|  |  |  |  | Bank Total: | $34,223.22 |
|  |  |  |  | Bank Payment Count: | 20 |

## Table 49

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account |  | Amount |
| --- | --- | --- | --- | --- | --- | --- |
| 42001060 | Rj Young Company | 4691 | 02/19/2026 | 142-010-11140 |  | $254.12 |
| 42001061 | RJ Young Company, LLC. | 4605 | 02/19/2026 | 142-010-11140 |  | $254.12 |
|  |  |  |  |  | 142-010 Total: | $508.24 |
| 42001060 | Rj Young Company | 4691 | 02/19/2026 | 142-101-11140 |  | $189.48 |
| 42001061 | RJ Young Company, LLC. | 4605 | 02/19/2026 | 142-101-11140 |  | $189.48 |
| 42001062 | Cathey, Vince | 9230 | 02/19/2026 | 142-101-11140 |  | $195.75 |
|  |  |  |  |  | 142-101 Total: | $574.71 |
| 42001059 | J.W. Pepper & Son | 3242 | 02/19/2026 | 142-401-11140 |  | $8,038.17 |
|  |  |  |  |  | 142-401 Total: | $8,038.17 |
|  |  |  |  |  | Bank Total: | $9,121.12 |
|  |  |  |  | Bank | Payment Count: | 4 |

## Table 50

| Bank Name | Bank Number |
| --- | --- |
| Cafeteria | 143 |

## Table 51

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account | Amount |
| --- | --- | --- | --- | --- | --- |
| 43000735 | Rj Young Company | 4691 | 02/19/2026 | 143- -11140 | $336.83 |
| 43000736 | RJ Young Company, LLC. | 4605 | 02/19/2026 | 143- -11140 | $336.83 |
|  |  |  |  | 143 Total: | $673.66 |
|  |  |  |  | Bank Total: | $673.66 |
|  |  |  |  | Bank Payment Count: | 2 |

## Table 52

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account | Amount |
| --- | --- | --- | --- | --- | --- |
| 41004369 | Brewer, Robert G. | 7665 | 02/23/2026 | 141- -11140 | $155.00 |
| 41004370 | Carter, David | 1639 | 02/23/2026 | 141- -11140 | $688.40 |
| 41004371 | CNB Computers USA, Inc. | 6586 | 02/23/2026 | 141- -11140 | $349.00 |
| 41004372 | Ferrellgas | 7446 | 02/23/2026 | 141- -11140 | $1,553.10 |
| 41004373 | Harvill, Nancy | 2758 | 02/23/2026 | 141- -11140 | $5,522.35 |
| 41004374 | Hickman Co Trustee | 2722 | 02/23/2026 | 141- -11140 | $1,713.85 |
| 41004375 | Pace Analytical National | 2230 | 02/23/2026 | 141- -11140 | $378.00 |
| 41004376 | Republic Service, LLC #840 | 4739 | 02/23/2026 | 141- -11140 | $4,330.44 |
| 41004377 | Soliant Health, LLC | 8569 | 02/23/2026 | 141- -11140 | $2,091.75 |
| 41004378 | Townsend Systems | 8953 | 02/23/2026 | 141- -11140 | $8,957.00 |
| 41004379 | West, John | 5995 | 02/23/2026 | 141- -11140 | $125.00 |
|  |  |  |  | 141 Total: | $25,863.89 |
|  |  |  |  | Bank Total: | $25,863.89 |
|  |  |  |  | Bank Payment Count: | 11 |

## Table 53

| Payment Number | Vendor Name | Vendor ID | Payment Date | Cash Account |  | Amount |
| --- | --- | --- | --- | --- | --- | --- |
| 42001063 | Amazon | 727 | 02/23/2026 | 142-101-11140 |  | $359.94 |
|  |  |  |  |  | 142-101 Total: | $359.94 |
| 42001064 | B & E Electronics, Inc. | 856 | 02/23/2026 | 142-401-11140 |  | $9,372.52 |
| 42001065 | Music & Arts | 9054 | 02/23/2026 | 142-401-11140 |  | $5,760.00 |
| 42001066 | Taylor Music, Inc. | 5689 | 02/23/2026 | 142-401-11140 |  | $4,575.00 |
|  |  |  |  |  | 142-401 Total: | $19,707.52 |
| 42001063 | Amazon | 727 | 02/23/2026 | 142-901-11140 |  | $85.78 |
|  |  |  |  |  | 142-901 Total: | $85.78 |
|  |  |  |  |  | Bank Total: | $20,153.24 |
|  |  |  |  | Bank | Payment Count: | 4 |

## Table 54

| To: | Board Members |
| --- | --- |
| From: | Dr. Belinda Anderson |
| Date: | 1/24/2026 |
| Re: | March Personnel Report |

## Table 55

| Leave of Absence |  |
| --- | --- |
| Professional |  |
| Support Staff |  |
| Hiring |  |
| Professional |  |
| Support Staff Amber Slate | EHES Assistant |
| Resignation |  |
| Professional |  |
| Support Staff |  |
| Christy Fisher | EHES Assistant |
| Ben Green | HCMS Head Football Coach |
| Glenda Jones | School Nutrition |
| Ashleigh Harless | School Nutrition |

## Table 56

| 141 General | Purpose School |  | Year-To-Date |  |  | Month-To-Date |  |
| --- | --- | --- | --- | --- | --- | --- | --- |
| Account | Description | Budget Estimate | Actual | % of Budget | Estimate Avg/Mth | Actual | % of Avg |
| Revenues 40110 | Current Property Tax | 2,773,333.00 | (1,572,736.73) | 56.71% | 231,111.08 | 0.00 | 0.00% |
| 40120 | Trustee's Collections - Prior Year | 75,000.00 | (37,406.98) | 49.88% | 6,250.00 | 0.00 | 0.00% |
| 40125 | Trustee's Collections - Bankruptcy | 500.00 | (37.25) | 7.45% | 41.67 | 0.00 | 0.00% |
| 40130 | Cir Clk/Clk & Master Collections-Pr Yr | 40,000.00 | (15,175.63) | 37.94% | 3,333.33 | 0.00 | 0.00% |
| 40140 | Interest And Penalty | 15,000.00 | (3,867.94) | 25.79% | 1,250.00 | 0.00 | 0.00% |
| 40161 | Payments In Lieu Of Taxes - T. V. A. | 3,500.00 | (1,460.14) | 41.72% | 291.67 | 0.00 | 0.00% |
| 40162 | Payments In Lieu Of Taxes-Local | 6,000.00 | (6,000.00) | 100.00% | 500.00 | 0.00 | 0.00% |
| 40210 | Local Option Sales Tax | 2,975,000.00 | (1,804,374.60) | 60.65% | 247,916.67 | 0.00 | 0.00% |
| 40270 | Business Tax | 45,000.00 | (9,646.12) | 21.44% | 3,750.00 | 0.00 | 0.00% |
| 41110 | Marriage Licenses | 1,300.00 | (845.50) | 65.04% | 108.33 | 0.00 | 0.00% |
| 43570 | Receipts From Individual Schools | 30,000.00 | (6,318.33) | 21.06% | 2,500.00 | 0.00 | 0.00% |
| 43582 | Community Service Fees - Adults | 200.00 | (5.00) | 2.50% | 16.67 | 0.00 | 0.00% |
| 44120 | Lease/Rentals/PPP | 7,500.00 | (420.00) | 5.60% | 625.00 | 0.00 | 0.00% |
| 44170 | Miscellaneous Refunds | 30,000.00 | (30,614.84) | 102.05% | 2,500.00 | 0.00 | 0.00% |
| 44530 | Sale Of Equipment | 15,000.00 | 0.00 | 0.00% | 1,250.00 | 0.00 | 0.00% |
| 44560 | Damages Recovered From Individuals | 3,000.00 | (360.00) | 12.00% | 250.00 | 0.00 | 0.00% |
| 44570 | Contributions & Gifts | 20,000.00 | (19,025.00) | 95.13% | 1,666.67 | 0.00 | 0.00% |
| 44990 | Other Local Revenues | 30,000.00 | 0.00 | 0.00% | 2,500.00 | 0.00 | 0.00% |
| 46175 | On-Behalf Contributions For OPEB | 40,000.00 | 0.00 | 0.00% | 3,333.33 | 0.00 | 0.00% |
| 46510 | Tennessee Investment in Student | 25,081,234.00 | (15,320,578.23) | 61.08% | 2,090,102.83 | 0.00 | 0.00% |
| 46515 | Early Childhood Education | 445,000.00 | (179,526.02) | 40.34% | 37,083.33 | 0.00 | 0.00% |
| 46520 | School Food Service | 22,000.00 | 0.00 | 0.00% | 1,833.33 | 0.00 | 0.00% |
| 46550 | Driver Education | 10,000.00 | 0.00 | 0.00% | 833.33 | 0.00 | 0.00% |
| 46590 | Other State Education Funds | 818,936.60 | (578,936.60) | 70.69% | 68,244.72 | 0.00 | 0.00% |
| 46610 | Career Ladder Program | 37,500.00 | (18,644.38) | 49.72% | 3,125.00 | 0.00 | 0.00% |
| 46790 | Other Vocational | 1,601,845.29 | (66,580.74) | 4.16% | 133,487.11 | 0.00 | 0.00% |
| 46851 | State Revenue Sharing -T.V.A. | 220,000.00 | (99,092.62) | 45.04% | 18,333.33 | 0.00 | 0.00% |
| 46980 | Other State Grants | 0.00 | 0.00 | 0.00% | 0.00 | 0.00 | 0.00% |
| 46990 | Other State Revenues | 100,000.00 | (144,527.03) | 144.53% | 8,333.33 | 0.00 | 0.00% |
| 47640 | Rotc Reimbursement | 65,000.00 | (27,592.72) | 42.45% | 5,416.67 | 0.00 | 0.00% |
| 48990 | Other | 4,000.00 | (34,758.90) | 868.97% | 333.33 | 0.00 | 0.00% |
| 49700 | Insurance Recovery | 0.00 | (3,119.75) | 0.00% | 0.00 | 0.00 | 0.00% |
| 49800 | Transfers In | 10,000.00 | 0.00 | 0.00% | 833.33 | 0.00 | 0.00% |
|  | Total Revenues | 34,525,848.89 | (19,981,651.05) | 57.87% | 2,877,154.07 | 0.00 | 0.00% |
| Expenditures |  |  |  |  |  |  |  |
| 71100 | Regular Instruction Program | (17,370,800.60) | 11,070,699.99 | 63.73% | (1,447,566.72) | 1,393,733.75 | 96.28% |
| 71150 | Alternative Instruction Program | (317,021.00) | 122,413.71 | 38.61% | (26,418.42) | 19,980.57 | 75.63% |

## Table 57

| 141 General | Purpose School |  | Year-To-Date |  |  | Month-To-Date |  |
| --- | --- | --- | --- | --- | --- | --- | --- |
| Account | Description | Budget Estimate | Actual | % of Budget | Estimate Avg/Mth | Actual | % of Avg |
| 71200 | Special Education Program | (3,672,408.00) | 1,867,313.38 | 50.85% | (306,034.00) | 260,614.41 | 85.16% |
| 71300 | Career and Technical Education | (1,974,778.43) | 607,742.50 | 30.78% | (164,564.87) | 88,682.38 | 53.89% |
| 72110 | Attendance | (225,221.00) | 100,536.99 | 44.64% | (18,768.42) | 11,711.79 | 62.40% |
| 72120 | Health Services | (970,868.99) | 477,040.91 | 49.14% | (80,905.75) | 64,051.98 | 79.17% |
| 72130 | Other Student Support | (1,249,822.00) | 652,795.75 | 52.23% | (104,151.83) | 87,235.39 | 83.76% |
| 72210 | Regular Instruction Program | (1,709,956.00) | 798,541.95 | 46.70% | (142,496.33) | 107,338.97 | 75.33% |
| 72220 | Special Education Program | (564,492.00) | 282,843.84 | 50.11% | (47,041.00) | 34,738.64 | 73.85% |
| 72230 | Career and Technical Education | (221,945.22) | 101,874.27 | 45.90% | (18,495.44) | 12,363.15 | 66.84% |
| 72250 | Technology | (559,224.00) | 347,486.81 | 62.14% | (46,602.00) | 14,668.97 | 31.48% |
| 72290 | Other Programs | (35,000.00) | 30,497.82 | 87.14% | (2,916.67) | 0.00 | 0.00% |
| 72310 | Board Of Education | (697,742.00) | 468,708.84 | 67.18% | (58,145.17) | 4,670.05 | 8.03% |
| 72320 | Director Of Schools | (338,617.00) | 166,202.28 | 49.08% | (28,218.08) | 12,931.58 | 45.83% |
| 72410 | Office Of The Principal | (2,116,218.00) | 1,058,612.73 | 50.02% | (176,351.50) | 135,106.32 | 76.61% |
| 72510 | Fiscal Services | (50,000.00) | 0.00 | 0.00% | (4,166.67) | 0.00 | 0.00% |
| 72610 | Operation Of Plant | (2,704,798.00) | 1,789,793.77 | 66.17% | (225,399.83) | 174,143.74 | 77.26% |
| 72620 | Maintenance Of Plant | (1,381,503.00) | 842,796.18 | 61.01% | (115,125.25) | 38,885.06 | 33.78% |
| 72710 | Transportation | (2,006,898.00) | 1,034,252.86 | 51.53% | (167,241.50) | 90,296.29 | 53.99% |
| 72810 | Central And Other | (318,544.00) | 70,143.02 | 22.02% | (26,545.33) | 910.16 | 3.43% |
| 73100 | Food Service | (46,696.00) | 0.00 | 0.00% | (3,891.33) | 0.00 | 0.00% |
| 73300 | Community Services | (114,189.00) | 50,368.78 | 44.11% | (9,515.75) | 6,654.90 | 69.94% |
| 73400 | Early Childhood Education | (535,338.00) | 263,037.05 | 49.13% | (44,611.50) | 35,826.68 | 80.31% |
| 76100 | Regular Capital Outlay | (1,623,892.64) | 450,440.30 | 27.74% | (135,324.39) | 14,446.10 | 10.68% |
|  | Total Expenditures | (40,805,972.88) | 22,654,143.73 | 55.52% | (3,400,497.74) | 2,608,990.88 | 76.72% |
| Total 141 | General Purpose School | (6,280,123.99) | 2,672,492.68 | 42.55% | (523,343.67) | 2,608,990.88 | 498.52% |

## Table 58

| 142 School | Federal Projects |  | Year-To-Date |  |  | Month-To-Date |  |
| --- | --- | --- | --- | --- | --- | --- | --- |
| Account | Description | Budget Estimate | Actual | % of Budget | Estimate Avg/Mth | Actual | % of Avg |
| Revenues |  |  |  |  |  |  |  |
| 44170 | Miscellaneous Refunds | 0.00 | 0.00 | 0.00% | 0.00 | 0.00 | 0.00% |
| 47131 | Vocational Educ - Basic Grants To | 120,564.65 | (35,521.58) | 29.46% | 10,047.05 | 0.00 | 0.00% |
| 47141 | Title 1 Grants To Local Educ Agencies | 1,305,024.91 | (420,247.58) | 32.20% | 108,752.08 | 0.00 | 0.00% |
| 47143 | Special Education - Grants To States | 1,085,813.68 | (349,011.26) | 32.14% | 90,484.47 | 0.00 | 0.00% |
| 47145 | Special Education Preschool Grants | 53,018.44 | (9,776.05) | 18.44% | 4,418.20 | 0.00 | 0.00% |
| 47146 | English Language Acquisition Grants | 0.00 | (35,776.33) | 0.00% | 0.00 | 0.00 | 0.00% |
| 47148 | Rural Education | 84,010.08 | (24,555.14) | 29.23% | 7,000.84 | 0.00 | 0.00% |
| 47189 | Eisenhower Prof Development State | 238,626.68 | (41,715.05) | 17.48% | 19,885.56 | 0.00 | 0.00% |
| 47309 | COVID-19 Grant D | 74,500.00 | 0.00 | 0.00% | 6,208.33 | 0.00 | 0.00% |
| 47401 | American Rescue Plan Act Grant #1 | 0.00 | 0.00 | 0.00% | 0.00 | 0.00 | 0.00% |
| 47590 | Other Federal Through State | 136,548.80 | 0.00 | 0.00% | 11,379.07 | 0.00 | 0.00% |
|  | Total Revenues | 3,098,107.24 | (916,602.99) | 29.59% | 258,175.60 | 0.00 | 0.00% |
| Expenditures |  |  |  |  |  |  |  |
| 71100 | Regular Instruction Program | (875,779.05) | 455,376.98 | 52.00% | (72,981.59) | 73,512.63 | 100.73% |
| 71200 | Special Education Program | (814,441.23) | 344,129.37 | 42.25% | (67,870.10) | 48,849.14 | 71.97% |
| 71300 | Career and Technical Education | (102,677.25) | 39,511.93 | 38.48% | (8,556.44) | 2,353.78 | 27.51% |
| 72130 | Other Student Support | (31,418.79) | 12,792.48 | 40.72% | (2,618.23) | 1,083.78 | 41.39% |
| 72210 | Regular Instruction Program | (935,379.28) | 370,900.62 | 39.65% | (77,948.27) | 62,684.63 | 80.42% |
| 72220 | Special Education Program | (306,890.89) | 147,703.07 | 48.13% | (25,574.24) | 20,279.76 | 79.30% |
| 72230 | Career and Technical Education | (5,240.17) | 339.29 | 6.47% | (436.68) | 0.00 | 0.00% |
| 72710 | Transportation | (26,280.58) | 7,886.95 | 30.01% | (2,190.05) | 1,726.95 | 78.85% |
|  | Total Expenditures | (3,098,107.24) | 1,378,640.69 | 44.50% | (258,175.60) | 210,490.67 | 81.53% |
| Total 142 | School Federal Projects | 0.00 | 462,037.70 | 100.00% | 0.00 | 210,490.67 | 0.00% |

## Table 59

| 143 Central | Cafeteria |  | Year-To-Date |  |  | Month-To-Date |  |
| --- | --- | --- | --- | --- | --- | --- | --- |
| Account | Description | Budget Estimate | Actual | % of Budget | Estimate Avg/Mth | Actual | % of Avg |
| Revenues |  |  |  |  |  |  |  |
| 43521 | Lunch Payments - Children | 0.00 | (517.40) | 0.00% | 0.00 | 0.00 | 0.00% |
| 43522 | Lunch Payments - Adults | 22,000.00 | (13,220.49) | 60.09% | 1,833.33 | 0.00 | 0.00% |
| 43523 | Income From Breakfast | 2,500.00 | (2,192.88) | 87.72% | 208.33 | 0.00 | 0.00% |
| 43525 | A La Carte Sales | 265,000.00 | (120,302.49) | 45.40% | 22,083.33 | 0.00 | 0.00% |
| 43570 | Receipts From Individual Schools | 0.00 | 0.00 | 0.00% | 0.00 | 0.00 | 0.00% |
| 44110 | Investment Income | 1,000.00 | (92.47) | 9.25% | 83.33 | 0.00 | 0.00% |
| 44170 | Miscellaneous Refunds | 0.00 | 0.00 | 0.00% | 0.00 | 0.00 | 0.00% |
| 47111 | USDA School Lunch Program | 1,800,000.00 | (930,548.84) | 51.70% | 150,000.00 | 0.00 | 0.00% |
| 47113 | Breakfast | 750,000.00 | (343,615.76) | 45.82% | 62,500.00 | 0.00 | 0.00% |
| 47114 | USDA Other | 0.00 | (4,887.54) | 0.00% | 0.00 | 0.00 | 0.00% |
|  | Total Revenues | 2,840,500.00 | (1,415,377.87) | 49.83% | 236,708.33 | 0.00 | 0.00% |
| Expenditures |  |  |  |  |  |  |  |
| 73100 | Food Service | (2,957,934.00) | 2,191,600.09 | 74.09% | (246,494.50) | 182,356.72 | 73.98% |
|  | Total Expenditures | (2,957,934.00) | 2,191,600.09 | 74.09% | (246,494.50) | 182,356.72 | 73.98% |
| Total 143 | Central Cafeteria | (117,434.00) | 776,222.22 | 660.99% | (9,786.17) | 182,356.72 | 1,863. |

## Table 60

| Grade |  | Net |  | Enrollment to | Date |  | End of Month |  | Average Daily |  | Average Daily |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  | Membership |  | Attendance |  | Membership |
|  |  | Male |  | Female | Total |  |  |  |  |  |  |
| K |  | 47 |  | 39 | 86 |  | 92 |  | 81.6426 |  | 91.2857 |
| 01 |  | 69 |  | 51 | 120 |  | 132 |  | 121.2855 |  | 131.5714 |
| 02 |  | 52 |  | 45 | 97 |  | 107 |  | 98.6426 |  | 106.9285 |
| 03 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 04 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 05 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 06 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 07 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 08 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 09 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 10 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 11 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 12 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| K-12 |  | 168 |  | 135 | 303 |  | 331 |  | 301.5708 |  | 329.7857 |
| GRAND TOTAL |  | 168 |  | 135 | 303 |  | 331 |  | 301.5708 |  | 329.7857 |

## Table 61

| Grade |  | Net Male |  | Enrollment to Female | Date Total |  | End of Month Membership |  | Average Daily Attendance |  | Average Daily Membership |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| K |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 01 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 02 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 03 |  | 53 |  | 56 | 109 |  | 117 |  | 110.7856 |  | 117.0000 |
| 04 |  | 40 |  | 54 | 94 |  | 103 |  | 96.4998 |  | 103.3571 |
| 05 |  | 57 |  | 48 | 105 |  | 111 |  | 102.5712 |  | 111.0000 |
| 06 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 07 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 08 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 09 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 10 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 11 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 12 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| K-12 |  | 150 |  | 158 | 308 |  | 331 |  | 309.8567 |  | 331.3571 |
| GRAND TOTAL |  | 150 |  | 158 | 308 |  | 331 |  | 309.8567 |  | 331.3571 |

## Table 62

| Grade |  | Net |  | Enrollment to | Date |  | End of Month | Average Daily | Average Daily |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  | Membership | Attendance | Membership |
|  |  | Male |  | Female | Total |  |  |  |  |
| K |  | 57 |  | 57 | 114 |  | 117 | 111.2855 | 117.4285 |
| 01 |  | 49 |  | 45 | 94 |  | 106 | 98.3570 | 106.0000 |
| 02 |  | 48 |  | 50 | 98 |  | 103 | 94.7855 | 101.3571 |
| 03 |  |  |  |  |  |  |  | .0000 | .0000 |
| 04 |  |  |  |  |  |  |  | .0000 | .0000 |
| 05 |  |  |  |  |  |  |  | .0000 | .0000 |
| 06 |  |  |  |  |  |  |  | .0000 | .0000 |
| 07 |  |  |  |  |  |  |  | .0000 | .0000 |
| 08 |  |  |  |  |  |  |  | .0000 | .0000 |
| 09 |  |  |  |  |  |  |  | .0000 | .0000 |
| 10 |  |  |  |  |  |  |  | .0000 | .0000 |
| 11 |  |  |  |  |  |  |  | .0000 | .0000 |
| 12 |  |  |  |  |  |  |  | .0000 | .0000 |
| K-12 |  | 154 |  | 152 | 306 |  | 326 | 304.4281 | 324.7856 |
| I GRAND TOTAL |  | 154 |  | 152 | 306 |  | 326 | 304.4281 | 324.7856 |

## Table 63

| Grade |  | Net Male |  | Enrollment to Female | Date Total |  | End of Month Membership |  | Average Daily Attendance | Average Daily Membership |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| K |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 01 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 02 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 03 |  | 41 |  | 43 | 84 |  | 92 |  | 85.4284 | 92.0000 |
| 04 |  | 57 |  | 49 | 106 |  | 115 |  | 109.0713 | 115.0000 |
| 05 |  | 59 |  | 55 | 114 |  | 125 |  | 118.9284 | 125.0000 |
| 06 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 07 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 08 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 09 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 10 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 11 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 12 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| K-12 |  | 157 |  | 147 | 304 |  | 332 |  | 313.4282 | 332.0000 |
| GRAND TOTAL |  | 157 |  | 147 | 304 |  | 332 |  | 313.4282 | 332.0000 |

## Table 64

| Grade |  | Net Male |  | Enrollment to Female | Date Total |  | End of Month Membership |  | Average Daily Attendance | Average Daily Membership |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| K |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 01 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 02 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 03 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 04 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 05 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 06 |  | 63 |  | 54 | 117 |  | 135 |  | 127.6427 | 134.4285 |
| 07 |  | 41 |  | 49 | 90 |  | 101 |  | 90.0712 | 100.6428 |
| 08 |  | 59 |  | 44 | 103 |  | 112 |  | 106.0713 | 112.0000 |
| 09 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 10 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 11 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| 12 |  |  |  |  |  |  |  |  | .0000 | .0000 |
| K-12 |  | 163 |  | 147 | 310 |  | 348 |  | 323.7852 | 347.0714 |
| GRAND TOTAL |  | 163 |  | 147 | 310 |  | 348 |  | 323.7852 | 347.0714 |

## Table 65

| Grade |  | Net Male | Enrollment to Female | Date Total | End of Month Membership |  | Average Daily Attendance |  | Average Daily Membership |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| K |  |  |  |  |  |  | .0000 |  | .0000 |
| 01 |  |  |  |  |  |  | .0000 |  | .0000 |
| 02 |  |  |  |  |  |  | .0000 |  | .0000 |
| 03 |  |  |  |  |  |  | .0000 |  | .0000 |
| 04 |  |  |  |  |  |  | .0000 |  | .0000 |
| 05 |  |  |  |  |  |  | .0000 |  | .0000 |
| 06 |  |  |  |  |  |  | .0000 |  | .0000 |
| 07 |  |  |  |  |  |  | .0000 |  | .0000 |
| 08 |  |  |  |  |  |  | .0000 |  | .0000 |
| 09 |  | 56 | 49 | 105 | 111 |  | 102.5712 |  | 111.0714 |
| 10 |  | 50 | 42 | 92 | 96 |  | 87.6427 |  | 96.0000 |
| 11 |  | 50 | 40 | 90 | 100 |  | 93.2141 |  | 100.0000 |
| 12 |  | 50 | 29 | 79 | 81 |  | 74.5713 |  | 80.9285 |
| K-12 |  | 206 | 160 | 366 | 388 |  | 357.9994 |  | 387.9999 |
| GRAND TOTAL |  | 206 | 160 | 366 | 388 |  | 357.9994 |  | 387.9999 |

## Table 66

| Grade |  | Net Male | Enrollment to Female | Date Total | End of Month Membership |  | Average Daily Attendance |  | Average Daily Membership |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| K |  |  |  |  |  |  | .0000 |  | .0000 |
| 01 |  |  |  |  |  |  | .0000 |  | .0000 |
| 02 |  |  |  |  |  |  | .0000 |  | .0000 |
| 03 |  |  |  |  |  |  | .0000 |  | .0000 |
| 04 |  |  |  |  |  |  | .0000 |  | .0000 |
| 05 |  |  |  |  |  |  | .0000 |  | .0000 |
| 06 |  |  |  |  | 2 |  | 1.6428 |  | 2.0000 |
| 07 |  |  |  |  | 3 |  | 2.1428 |  | 2.8571 |
| 08 |  | 1 | 1 | 2 | 5 |  | 4.6428 |  | 5.0000 |
| 09 |  | 1 |  | 1 | 5 |  | 4.5000 |  | 5.0000 |
| 10 |  | 2 |  | 2 | 5 |  | 4.3571 |  | 4.7142 |
| 11 |  | 1 | 2 | 3 | 5 |  | 4.5000 |  | 4.5000 |
| 12 |  |  | 4 | 4 | 9 |  | 8.5000 |  | 9.0000 |
| K-12 |  | 5 | 7 | 12 | 34 |  | 30.2856 |  | 33.0714 |
| GRAND TOTAL |  | 5 | 7 | 12 | 34 |  | 30.2856 |  | 33.0714 |

## Table 67

| Grade |  | Net Male |  | Enrollment to Female | Date Total |  | End of Month Membership | Average Daily Attendance | Average Daily Membership |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| K |  |  |  |  |  |  |  | .0000 | .0000 |
| 01 |  |  |  |  |  |  |  | .0000 | .0000 |
| 02 |  |  |  |  |  |  |  | .0000 | .0000 |
| 03 |  |  |  |  |  |  |  | .0000 | .0000 |
| 04 |  |  |  |  |  |  |  | .0000 | .0000 |
| 05 |  |  |  |  |  |  |  | .0000 | .0000 |
| 06 |  | 54 |  | 46 | 100 |  | 114 | 107.6427 | 114.0000 |
| 07 |  | 56 |  | 51 | 107 |  | 114 | 105.2855 | 112.9285 |
| 08 |  | 59 |  | 53 | 112 |  | 130 | 121.9284 | 128.6428 |
| 09 |  |  |  |  |  |  |  | .0000 | .0000 |
| 10 |  |  |  |  |  |  |  | .0000 | .0000 |
| 11 |  |  |  |  |  |  |  | .0000 | .0000 |
| 12 |  |  |  |  |  |  |  | .0000 | .0000 |
| K-12 |  | 169 |  | 150 | 319 |  | 358 | 334.8567 | 355.5714 |
| GRAND TOTAL |  | 169 |  | 150 | 319 |  | 358 | 334.8567 | 355.5714 |

## Table 68

| Grade |  | Net Male |  | Enrollment to Female | Date Total | End of Month Membership |  | Average Daily Attendance | Average Daily Membership |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| K |  |  |  |  |  |  |  | .0000 | .0000 |
| 01 |  |  |  |  |  |  |  | .0000 | .0000 |
| 02 |  |  |  |  |  |  |  | .0000 | .0000 |
| 03 |  |  |  |  |  |  |  | .0000 | .0000 |
| 04 |  |  |  |  |  |  |  | .0000 | .0000 |
| 05 |  |  |  |  |  |  |  | .0000 | .0000 |
| 06 |  |  |  |  |  |  |  | .0000 | .0000 |
| 07 |  |  |  |  |  |  |  | .0000 | .0000 |
| 08 |  |  |  |  |  |  |  | .0000 | .0000 |
| 09 |  | 64 |  | 27 | 91 | 98 |  | 86.6426 | 97.4285 |
| 10 |  | 37 |  | 43 | 80 | 92 |  | 81.7855 | 92.2857 |
| 11 |  | 50 |  | 37 | 87 | 94 |  | 86.9998 | 94.2857 |
| 12 |  | 57 |  | 49 | 106 | 109 |  | 97.4283 | 109.0000 |
| K-12 |  | 208 |  | 156 | 364 | 393 |  | 352.8564 | 392.9999 |
| GRAND TOTAL |  | 208 |  | 156 | 364 | 393 |  | 352.8564 | 392.9999 |

## Table 69

| Grade |  | Net Male |  | Enrollment to Female | Date Total |  | End of Month Membership |  | Average Daily Attendance |  | Average Daily Membership |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| K |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 01 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 02 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 03 |  | 2 |  |  | 2 |  | 2 |  | .0000 |  | .0000 |
| 04 |  | 1 |  |  | 1 |  | 1 |  | .0000 |  | .0000 |
| 05 |  | 1 |  | 2 | 3 |  | 2 |  | .0000 |  | .0000 |
| 06 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 07 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 08 |  |  |  | 1 | 1 |  | 1 |  | .0000 |  | .0000 |
| 09 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 10 |  |  |  |  |  |  |  |  | .0000 |  | .0000 - |
| 11 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| 12 |  |  |  |  |  |  |  |  | .0000 |  | .0000 |
| K-12 |  | 4 |  | 3 | 7 |  | 6 |  | .0000 |  | .0000 |
| GRAND TOTAL |  | 4 |  | 3 | 7 |  | 6 |  | .0000 . |  | .0000 |

## Table 70

| Grade |  | Net |  | Enrollment to |  | Date |  | End of Month |  | Average Daily |  | Average Daily |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  |  | Membership |  | Attendance |  | Membership |
|  |  | Male |  | Female |  | Total |  |  |  |  |  |  |
| K |  | 104 |  | 96 |  | 200 |  | 209 |  | 192.9282 |  | 208.7142 |
| 01 |  | 118 |  | 96 |  | 214 |  | 238 |  | 219.6425 |  | 237.5714 |
| 02 |  | 100 |  | 95 |  | 195 |  | 210 |  | 193.4282 |  | 208.2857 |
| 03 |  | 96 |  | 99 |  | 195 |  | 211 |  | 196.2140 |  | 209.0000 |
| 04 |  | 98 |  | 103 |  | 201 |  | 219 |  | 205.5712 |  | 218.3571 |
| 05 |  | 117 |  | 105 |  | 222 |  | 238 |  | 221.4997 |  | 236.0000 |
| 06 |  | 117 |  | 100 |  | 217 |  | 251 |  | 236.9283 |  | 250.4285 |
| 07 |  | 97 |  | 100 |  | 197 |  | 218 |  | 197.4996 |  | 216.4285 |
| 08 |  | 119 |  | 99 |  | 218 |  | 248 |  | 232.6425 |  | 245.6428 |
| 09 |  | 121 |  | 76 |  | 197 |  | 214 |  | 193.7139 |  | 213.4999 |
| 10 |  | 89 |  | 85 |  | 174 |  | 193 |  | 173.7853 |  | 192.9999 |
| 11 |  | 101 |  | 79 |  | 180 |  | 199 |  | 184.7140 |  | 198.7857 |
| 12 |  | 107 |  | 82 |  | 189 |  | 199 |  | 180.4996 |  | 198.9285 |
| K-12 |  | 1,384 |  | 1,215 |  | 2,599 |  | 2,847 |  | 2629.0675 |  | 2834.6427 |
| GRAND TOTAL |  | 1,384 |  | 1,215 |  | 2,599 |  | 2,847 |  | 2629.0675 |  | 2834.6427 |

## Table 71

| Parent Involvement Activities | Academic Activities |
| --- | --- |
| Open House | Title I Meeting |
| Back to School Bash | Parent/Teacher Conferences |
| Walk the Dawg | Family Reading Night |
| Boo Bash | STEM Night |
| Book Fair | Art Show |
| Career Day | Awards Day |
| Field Day |  |

## Table 72

| Date: | 2-9-26 |
| --- | --- |
| Name of School: | Hickman County High School |
| Item Request: | HCHS Volleyball Overnight Trip |

## Table 73

| The HCHS Volleyball team | would like permission |
| --- | --- |
| to attend the UNA Volleyball | team camp on |
| July 17-18th. We will be | traveling by School |
| Vans with multiple Coaches | chaperoning, |

## Table 74

| Date: | 2 March 2026 |
| --- | --- |
| Name of School: | Hickman County High School |
| Item Requested: | 7th Brigade Drill Competition |

## Table 75

| Renzo Arcega | 1 |
| --- | --- |
| Michael Adcox | 2 |
| Braxton Touton (Alt) | 3 |
| Gage King | 4 |
| Gennadiy Karavan | 5 |
| Matthew Moore | 6 |
| Logan French (Alt) | 7 |
| Jimmy Morrison | 8 |
| Ryan Brashears | 9 |

## Table 76

| Isabella Barber | 10 |
| --- | --- |
| Emma Brashears | 11 |
| Tiffany Vaillancourt | 12 |
| Shyla Roeder | 13 |
| Angila Nix | 14 |
| Abby Hernandez | 15 |
| Jasmine Simmons | 16 |
| Zarabella Orlow | 17 |
| Lilly Avril | 18 |
| Camila Zapien | 19 |
| Amber Lynch (Alt) | 20 |

## Table 77

|  | 29 min 1. Head toward School Rd | (21.1 mi) |
| --- | --- | --- |
|  | 2. Turn left onto School Rd | 128 ft |
|  | 3. Turn left onto Vineyard Field Dr | 472 ft |
|  | 4. Turn right onto Bulldog Blvd/School Rd | 305 ft |
|  | 5. Turn right onto State Hwy 48 N/TN-100 E i Continue to follow TN-100 E i Pass by DG Market (on the left in 0.6 mi) | 0.3 mi |
|  | 6. Turn left onto TN-46 N | 14.1 mi |
|  | 7. Slight right to merge onto I-40 E | 6.3 mi |
|  |  | 0.3 mi |

## Table 78

|  | 14. Merge onto Western Kentucky Pkwy | 0.8 mi |
| --- | --- | --- |
|  | 15. Take exit 136 for US-31W Bypass N toward Knox/Patton Museum/US-62 Truck W | 0.6 mi Ft |
|  |  | 0.4 mi |
| Take | KY-361 to your destination in Fort Knox |  |
|  | 25 min 16. Merge onto Elizabethtown Bypass | (18.7 mi) |
|  | 17. Take the exit toward Radcliff | 2.1 mi |
|  | 18. Use any lane to turn slightly left onto KY- 361/Patriot Pkwy | 0.3 mi |
|  | 19. Use the left 2 lanes to turn left onto KY-313 N/KY-361 | 7.2 mi |
|  | 20. Turn right onto KY-361/Bullion Blvd/Knox i Continue to follow KY-361/Bullion Blvd | 3.9 mi Ave |
|  | 21. Continue straight onto Bullion Blvd Partial restricted usage road | 4.2 mi |
|  | 22. Make a U-turn Partial restricted usage road | 0.5 mi |
|  | 23. Turn right Restricted usage road | 0.3 mi |
|  |  |  |

## Table 79

| Date: | 02/18/26 |
| --- | --- |
| Name of School: | East Hickman High School |
| Item Request: | Senior Field trip permission |
|  |  |

## Table 80

| (a) | Organization; Power, Etc. The Grantee: (i) is the type of organization specified in the first paragraph hereof, duly organized, validly existing, and in good standing under the laws of the State identified in the first paragraph hereof; (ii) is duly qualified to do business and is in good standing in each jurisdiction in which the transaction of its business make such qualification necessary; (iii) has all requisite and legal power to own and operate its assets and to carry on its business and to enter into and perform its obligations under this Agreement; (iv) has duly and lawfully obtained and maintained all material licenses, certificates, permits, authorizations and approvals which are necessary to the conduct of its business or required by applicable Laws; and (v) is eligible to obtain the financial assistance from RUS contemplated by this Agreement. |
| --- | --- |
| (b) | Authority. The execution, delivery and performance by the Grantee of this Agreement and the performance of the transactions contemplated hereby have been duly authorized by all necessary action and do not violate any provision of law or any charter, articles of incorporation, organizational documents or bylaws of the Grantee or result in a breach of, or constitute a default under, any agreement, security agreement, note or other instrument to which the Grantee is a party or by which it may be bound. The Grantee has not received any notice from any other party to any of the foregoing that a default has occurred or that any event or condition exists that with the giving of notice or lapse of time or both would constitute such a default. |
| (c) | Consents. No consent, approval, authorization, order, filing, qualification, license, or permit of any governmental authority is necessary in connection with the execution, delivery, performance or enforcement of this Agreement, except such as have been obtained and are in full force and effect. |
| (d) | Binding Agreement. This Agreement is, when executed and delivered, the legal, valid, and binding obligation of the Grantee, enforceable in accordance with its terms, subject only to limitations on enforceability imposed in equity or by applicable bankruptcy, insolvency, reorganization, moratorium or similar laws affecting creditors' rights generally. |
| (e) | Compliance with Laws. The Grantee is in compliance in all material respects with all federal, state and local laws, rules, regulations, ordinances, codes and orders (collectively, "Laws.") |

## Table 81

| (a) | Legal Matters. All legal matters incident to the consummation of the transactions hereby contemplated shall be satisfactory to counsel for RUS. |
| --- | --- |
| (b) | Executed Grant Agreement. RUS shall receive duly executed originals of this Agreement. |
| (c) | Articles of Incorporation, Charter, Bylaws and Organizational Documents. With respect to corporate and cooperative grantees, RUS shall have received copies of the Grantee's articles of incorporation or charter and bylaws. With respect to limited liability companies or similar grantees, RUS shall have received copies of the Grantee's organization documents. |
| (d) | Authorizations. RUS shall have received evidence satisfactory to it that all documents and proceedings of the Grantee necessary for duly authorizing the execution, delivery and performance of this Agreement have been obtained and are in full force and effect. |
| (e) | Approvals. RUS shall have received evidence satisfactory to it that the Grantee has duly registered when and where required by law with all state, Federal and other public authorities and regulatory bodies and obtained all authorizations, certificates, permits, licenses, franchises and approvals necessary for, or required as a condition of, the validity and enforceability of this Agreement and for the construction and operation of the Project. |
| (f) | Opinion of Counsel. For Grants in the amount of $500,000 or more, RUS shall receivean opinion of counsel for the Grantee, licensed in the Grantee's state of incorporation, in form and content acceptable to RUS. |
| (g) | ACH. That Grantee agrees to use of the Automated Clearing House (ACH) Payment System that deposits funds directly into the bank account Grantee designates. |

## Table 82

|  |  |
| --- | --- |
| (a) | The Grantee shall afford RUS, the Office of Inspector General of USDA and the General Accounting Office, through its representatives, reasonable opportunity, at all times during business hours and upon prior notice, to have access to and right to inspect the Project, and any and all books, records, accounts, including electronic books, records, accounts and electronic mail messages, regardless of the physical form or characteristics, and any and all invoices, contracts, leases, payrolls, canceled checks, statements and other documents and papers of every kind belonging to or in any way pertaining to the Grant and to make copies or extracts therefrom. |
| (b) | The Grantee shall afford RUS, reasonable opportunity, at all times during business hours and upon prior notice, to conduct a compliance review to determine compliance with this Agreement and to determine whether expenditures and disbursements of the Grant were for approved purposes, and/or in accordance with the Grantee's Request(s) for Advance and the supporting documentation thereto. |

## Table 83

| SECTION 5.6 | Annual Audits |
| --- | --- |
| (a) | Non-Federal Entities, which include Grantees that are States, local governments, Indian tribes, institutions of higher education, or nonprofit organizations, shall provide RUS with an audit pursuant to 2 C.F.R. part 200, Subpart F (Audit Requirements). The Grantee must follow subsection 200.502 in determining federal awards expended. All RUS loans impose an ongoing compliance requirement for the purpose of determining federal awards expended during a fiscal year. In addition, the Grantee must include the value of new federal loans made along with any grant expenditures from all federal sources during the Grantee's fiscal year. Therefore, the audit submission requirement for this program begins in the Grantee's fiscal year that the loan is made and thereafter, based on the balance of federal loan(s) at the beginning of the audit period. All required audits must be submitted within the earlier of: (i) 30 calendar days after receipt of the auditor's report; or (ii) nine months after the end of the Grantee's audit period. |
| (b) | For all other entities, Grantees shall provide RUS with an audit within 120 days after the as of audit date in accordance with 7 C.F.R. part 1773, Policy on Audits of RUS Borrowers. Note that with respect to Advances that contain loan funds, the audit is required after an Advance has been made, and, thereafter, from the close of each subsequent fiscal year until the loan is repaid in full. With respect to Advances that only contain grant funds, the audit is required until all grant funds have been expended or rescinded. While an audit is required, Grantees must also submit a report on compliance and internal controls over financial reporting, as well as a report on compliance with aspects of contractual agreements and regulatory requirements. |

## Table 84

| SECTION 5.9 Project | Obligations with Respect to the Construction, Operation and Maintenance of the |
| --- | --- |
| (a) | Project Management and Operation. The Grantee shall be responsible for managing the day-to-day operations of the Project and will operate the Project in an efficient and economic manner as well as maintaining the Project in good repair. The Grantee shall provide the service described in the Application and, if the Project is owned, leased, or operated by participants other than the Grantee, the Grantee shall monitor such participants and ensure the Project is operated in accordance with representations in the Application. |
| (b) | Construction in Accordance with Scope of Work Plan. The Grantee shall cause the Project to be constructed and completed in accordance and within the time frame and budget set forth in the Scope of Work Plan approved by RUS. |
| (c) | Procurement Requirements. The Grantee shall conduct all procurement transactions in accordance with 2 CFR §§ 200.317-326, unless it has received written approval otherwise. |
| (d) | General Insurance Requirements. In addition to the fidelity bond coverage required in Subsection 4.1(h), the Grantee shall take out and maintain insurance on the Project and any other property acquired with the Grant in accordance with 2 C.F.R. § 200.310. |

## Table 85

| 6.4 | Prohibition Against Internal Confidentiality Agreements |
| --- | --- |
| (a) | The Grantee shall not require its employees, contractors, or subrecipients to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting them from lawfully reporting that waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. |
| (b) | The Grantee shall notify its employees, contractors, or subrecipients that the prohibitions and restrictions of any internal confidentiality agreements that may currently be in effect that are inconsistent with paragraph (a) of this section are no longer in effect. |
| (c) | The prohibition in paragraph (a) above does not contravene requirements imposed by a Federal department or agency governing the nondisclosure of classified information. |
| (d) | If RUS determines that the Grantee is not in compliance with paragraph (a) or (b) of this section: |
|  | (1) RUS shall cease to make Grant funds available under this Agreement and shall prohibit the Grantee's use of Grant funds under this award; and |
|  | (2) RUS may pursue other remedies available due to the Grantee's material failure to comply with award terms and conditions. |

## Table 86

| RUS | Grantee |
| --- | --- |
| Rural Utilities Service United States Department of Agriculture 1400 Independence Avenue, S.W. Washington, D.C. 20250-1590 Attention: Administrator | See Schedule I |
|  |  |

## Table 87

| With a copy to: | With a copy to: |
| --- | --- |
| See Schedule I | See Schedule I |

## Table 88

|  | Article II Representations and Warranties |
| --- | --- |
|  | a. Section 2.1(g) Grantee's address: |
|  | County of Hickman |
|  | 115 Murphree Avenue Centerville, Tennessee 37033-1443 |
|  | Article III The Grant |
|  | a. Section 3.1(a) Maximum Grant Amount: $532,328 |
|  | Article IV Conditions of Grant Funds Release |
|  | a. Section 4.2(d) Matching Contribution amount is $79,926 |
|  | b. Section 4.2(d) Matching Contribution shall be equal to at least 15.01% of each Advance (with credit given for those contributions exceeding 15.01% toward the next Advance). Evidence that the pro-rata share of the Matching Contribution has been made or will be made must be presented with the request for each Advance. |
|  | c. Section 4.2(g) Additional Conditions: |
|  | Article V Affirmative Covenants |
|  | a. Section 5.14 Grantee's Unique Entity Identifier: U6DSGBRPSWN5 |
|  | b. Section 5.16 Additional Affirmative Covenants: None |
|  | Article VI Negative Covenants |
|  | a. Section 6.5 Additional Negative Covenants: |
|  | (a) Grantee may not subaward any part of the Grant without the express, prior written approval of RUS. |
|  | Article VIII Miscellaneous |
|  | a. Section 8.1 Grantee's address for purposes of notification: Copy sent to: |
|  | Dr. Belinda Anderson Interim Director of Schools County of Hickman 115 Murphree Avenue Centerville, Tennessee 37033-1443 john.mullins@hickmank12.org |
|  | b. Section 8.1 RUS' copy address for purposes of notifications: Copy sent to: |
|  | Aylene Mafnas, Deputy Assistant Administrator Portfolio Mgmt. Risk Assessment Div./RUS/USDA Stop #1590, Room 4121 South Building 1400 Independence Avenue, SW Washington, DC 20250-1590 TelecomPMRA@usda.gov |

## Table 89

| (a) | Organization; Power, Etc. The Grantee: (i) is the type of organization specified in the first paragraph hereof, duly organized, validly existing, and in good standing under the laws of the State identified in the first paragraph hereof; (ii) is duly qualified to do business and is in good standing in each jurisdiction in which the transaction of its business make such qualification necessary; (iii) has all requisite and legal power to own and operate its assets and to carry on its business and to enter into and perform its obligations under this Agreement; (iv) has duly and lawfully obtained and maintained all material licenses, certificates, permits, authorizations and approvals which are necessary to the conduct of its business or required by applicable Laws; and (v) is eligible to obtain the financial assistance from RUS contemplated by this Agreement. |
| --- | --- |
| (b) | Authority. The execution, delivery and performance by the Grantee of this Agreement and the performance of the transactions contemplated hereby have been duly authorized by all necessary action and do not violate any provision of law or any charter, articles of incorporation, organizational documents or bylaws of the Grantee or result in a breach of, or constitute a default under, any agreement, security agreement, note or other instrument to which the Grantee is a party or by which it may be bound. The Grantee has not received any notice from any other party to any of the foregoing that a default has occurred or that any event or condition exists that with the giving of notice or lapse of time or both would constitute such a default. |
| (c) | Consents. No consent, approval, authorization, order, filing, qualification, license, or permit of any governmental authority is necessary in connection with the execution, delivery, performance or enforcement of this Agreement, except such as have been obtained and are in full force and effect. |
| (d) | Binding Agreement. This Agreement is, when executed and delivered, the legal, valid, and binding obligation of the Grantee, enforceable in accordance with its terms, subject only to limitations on enforceability imposed in equity or by applicable bankruptcy, insolvency, reorganization, moratorium or similar laws affecting creditors' rights generally. |
| (e) | Compliance with Laws. The Grantee is in compliance in all material respects with all federal, state and local laws, rules, regulations, ordinances, codes and orders (collectively, "Laws.") |

## Table 90

| (a) | Legal Matters. All legal matters incident to the consummation of the transactions hereby contemplated shall be satisfactory to counsel for RUS. |
| --- | --- |
| (b) | Executed Grant Agreement. RUS shall receive duly executed originals of this Agreement. |
| (c) | Articles of Incorporation, Charter, Bylaws and Organizational Documents. With respect to corporate and cooperative grantees, RUS shall have received copies of the Grantee's articles of incorporation or charter and bylaws. With respect to limited liability companies or similar grantees, RUS shall have received copies of the Grantee's organization documents. |
| (d) | Authorizations. RUS shall have received evidence satisfactory to it that all documents and proceedings of the Grantee necessary for duly authorizing the execution, delivery and performance of this Agreement have been obtained and are in full force and effect. |
| (e) | Approvals. RUS shall have received evidence satisfactory to it that the Grantee has duly registered when and where required by law with all state, Federal and other public authorities and regulatory bodies and obtained all authorizations, certificates, permits, licenses, franchises and approvals necessary for, or required as a condition of, the validity and enforceability of this Agreement and for the construction and operation of the Project. |
| (f) | Opinion of Counsel. For Grants in the amount of $500,000 or more, RUS shall receivean opinion of counsel for the Grantee, licensed in the Grantee's state of incorporation, in form and content acceptable to RUS. |
| (g) | ACH. That Grantee agrees to use of the Automated Clearing House (ACH) Payment System that deposits funds directly into the bank account Grantee designates. |

## Table 91

|  |  |
| --- | --- |
| (a) | The Grantee shall afford RUS, the Office of Inspector General of USDA and the General Accounting Office, through its representatives, reasonable opportunity, at all times during business hours and upon prior notice, to have access to and right to inspect the Project, and any and all books, records, accounts, including electronic books, records, accounts and electronic mail messages, regardless of the physical form or characteristics, and any and all invoices, contracts, leases, payrolls, canceled checks, statements and other documents and papers of every kind belonging to or in any way pertaining to the Grant and to make copies or extracts therefrom. |
| (b) | The Grantee shall afford RUS, reasonable opportunity, at all times during business hours and upon prior notice, to conduct a compliance review to determine compliance with this Agreement and to determine whether expenditures and disbursements of the Grant were for approved purposes, and/or in accordance with the Grantee's Request(s) for Advance and the supporting documentation thereto. |

## Table 92

| SECTION 5.9 Project | Obligations with Respect to the Construction, Operation and Maintenance of the |
| --- | --- |
| (a) | Project Management and Operation. The Grantee shall be responsible for managing the day-to-day operations of the Project and will operate the Project in an efficient and economic manner as well as maintaining the Project in good repair. The Grantee shall provide the service described in the Application and, if the Project is owned, leased, or operated by participants other than the Grantee, the Grantee shall monitor such participants and ensure the Project is operated in accordance with representations in the Application. |
| (b) | Construction in Accordance with Scope of Work Plan. The Grantee shall cause the Project to be constructed and completed in accordance and within the time frame and budget set forth in the Scope of Work Plan approved by RUS. |
| (c) | Procurement Requirements. The Grantee shall conduct all procurement transactions in accordance with 2 CFR §§ 200.317-326, unless it has received written approval otherwise. |
| (d) | General Insurance Requirements. In addition to the fidelity bond coverage required in Subsection 4.1(h), the Grantee shall take out and maintain insurance on the Project and any other property acquired with the Grant in accordance with 2 C.F.R. § 200.310. |

## Table 93

| SECTION 6.4 | Prohibition Against Internal Confidentiality Agreements |
| --- | --- |
| (a) | The Grantee shall not require its employees, contractors, or subrecipients to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting them from lawfully reporting that waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. |
| (b) | The Grantee shall notify its employees, contractors, or subrecipients that the prohibitions and restrictions of any internal confidentiality agreements that may currently be in effect that are inconsistent with paragraph (a) of this section are no longer in effect. |
| (c) | The prohibition in paragraph (a) above does not contravene requirements imposed by a Federal department or agency governing the nondisclosure of classified information. |
| (d) | If RUS determines that the Grantee is not in compliance with paragraph (a) or (b) of this section: |
|  | (1) RUS shall cease to make Grant funds available under this Agreement and shall prohibit the Grantee's use of Grant funds under this award; and |
|  | (2) RUS may pursue other remedies available due to the Grantee's material failure to comply with award terms and conditions. |

## Table 94

| RUS | Grantee |
| --- | --- |
| Rural Utilities Service United States Department of Agriculture 1400 Independence Avenue, S.W. Washington, D.C. 20250-1590 Attention: Administrator | See Schedule I |
|  |  |

## Table 95

| With a copy to: | With a copy to: |
| --- | --- |
| See Schedule I | See Schedule I |

## Table 96

| (a) | Organization; Power, Etc. The Grantee: (i) is the type of organization specified in the first paragraph hereof, duly organized, validly existing, and in good standing under the laws of the State identified in the first paragraph hereof; (ii) is duly qualified to do business and is in good standing in each jurisdiction in which the transaction of its business make such qualification necessary; (iii) has all requisite and legal power to own and operate its assets and to carry on its business and to enter into and perform its obligations under this Agreement; (iv) has duly and lawfully obtained and maintained all material licenses, certificates, permits, authorizations and approvals which are necessary to the conduct of its business or required by applicable Laws; and (v) is eligible to obtain the financial assistance from RUS contemplated by this Agreement. |
| --- | --- |
| (b) | Authority. The execution, delivery and performance by the Grantee of this Agreement and the performance of the transactions contemplated hereby have been duly authorized by all necessary action and do not violate any provision of law or any charter, articles of incorporation, organizational documents or bylaws of the Grantee or result in a breach of, or constitute a default under, any agreement, security agreement, note or other instrument to which the Grantee is a party or by which it may be bound. The Grantee has not received any notice from any other party to any of the foregoing that a default has occurred or that any event or condition exists that with the giving of notice or lapse of time or both would constitute such a default. |
| (c) | Consents. No consent, approval, authorization, order, filing, qualification, license, or permit of any governmental authority is necessary in connection with the execution, delivery, performance or enforcement of this Agreement, except such as have been obtained and are in full force and effect. |
| (d) | Binding Agreement. This Agreement is, when executed and delivered, the legal, valid, and binding obligation of the Grantee, enforceable in accordance with its terms, subject only to limitations on enforceability imposed in equity or by applicable bankruptcy, insolvency, reorganization, moratorium or similar laws affecting creditors' rights generally. |
| (e) | Compliance with Laws. The Grantee is in compliance in all material respects with all federal, state and local laws, rules, regulations, ordinances, codes and orders (collectively, "Laws.") |

## Table 97

| (a) | Legal Matters. All legal matters incident to the consummation of the transactions hereby contemplated shall be satisfactory to counsel for RUS. |
| --- | --- |
| (b) | Executed Grant Agreement. RUS shall receive duly executed originals of this Agreement. |
| (c) | Articles of Incorporation, Charter, Bylaws and Organizational Documents. With respect to corporate and cooperative grantees, RUS shall have received copies of the Grantee's articles of incorporation or charter and bylaws. With respect to limited liability companies or similar grantees, RUS shall have received copies of the Grantee's organization documents. |
| (d) | Authorizations. RUS shall have received evidence satisfactory to it that all documents and proceedings of the Grantee necessary for duly authorizing the execution, delivery and performance of this Agreement have been obtained and are in full force and effect. |
| (e) | Approvals. RUS shall have received evidence satisfactory to it that the Grantee has duly registered when and where required by law with all state, Federal and other public authorities and regulatory bodies and obtained all authorizations, certificates, permits, licenses, franchises and approvals necessary for, or required as a condition of, the validity and enforceability of this Agreement and for the construction and operation of the Project. |
| (f) | Opinion of Counsel. For Grants in the amount of $500,000 or more, RUS shall receivean opinion of counsel for the Grantee, licensed in the Grantee's state of incorporation, in form and content acceptable to RUS. |
| (g) | ACH. That Grantee agrees to use of the Automated Clearing House (ACH) Payment System that deposits funds directly into the bank account Grantee designates. |

## Table 98

|  |  |
| --- | --- |
| (a) | The Grantee shall afford RUS, the Office of Inspector General of USDA and the General Accounting Office, through its representatives, reasonable opportunity, at all times during business hours and upon prior notice, to have access to and right to inspect the Project, and any and all books, records, accounts, including electronic books, records, accounts and electronic mail messages, regardless of the physical form or characteristics, and any and all invoices, contracts, leases, payrolls, canceled checks, statements and other documents and papers of every kind belonging to or in any way pertaining to the Grant and to make copies or extracts therefrom. |
| (b) | The Grantee shall afford RUS, reasonable opportunity, at all times during business hours and upon prior notice, to conduct a compliance review to determine compliance with this Agreement and to determine whether expenditures and disbursements of the Grant were for approved purposes, and/or in accordance with the Grantee's Request(s) for Advance and the supporting documentation thereto. |

## Table 99

| SECTION 5.9 Project | Obligations with Respect to the Construction, Operation and Maintenance of the |
| --- | --- |
| (a) | Project Management and Operation. The Grantee shall be responsible for managing the day-to-day operations of the Project and will operate the Project in an efficient and economic manner as well as maintaining the Project in good repair. The Grantee shall provide the service described in the Application and, if the Project is owned, leased, or operated by participants other than the Grantee, the Grantee shall monitor such participants and ensure the Project is operated in accordance with representations in the Application. |
| (b) | Construction in Accordance with Scope of Work Plan. The Grantee shall cause the Project to be constructed and completed in accordance and within the time frame and budget set forth in the Scope of Work Plan approved by RUS. |
| (c) | Procurement Requirements. The Grantee shall conduct all procurement transactions in accordance with 2 CFR §§ 200.317-326, unless it has received written approval otherwise. |
| (d) | General Insurance Requirements. In addition to the fidelity bond coverage required in Subsection (h), the Grantee shall take out and maintain insurance on the Project and any other property acquired with the Grant in accordance with 2 C.F.R. § 200.310. |

## Table 100

| SECTION 6.4 | Prohibition Against Internal Confidentiality Agreements |
| --- | --- |
| (a) | The Grantee shall not require its employees, contractors, or subrecipients to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting them from lawfully reporting that waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. |
| (b) | The Grantee shall notify its employees, contractors, or subrecipients that the prohibitions and restrictions of any internal confidentiality agreements that may currently be in effect that are inconsistent with paragraph (a) of this section are no longer in effect. |
| (c) | The prohibition in paragraph (a) above does not contravene requirements imposed by a Federal department or agency governing the nondisclosure of classified information. |
| (d) | If RUS determines that the Grantee is not in compliance with paragraph (a) or (b) of this section: |
|  | (1) RUS shall cease to make Grant funds available under this Agreement and shall prohibit the Grantee's use of Grant funds under this award; and |
|  | (2) RUS may pursue other remedies available due to the Grantee's material failure to comply with award terms and conditions. |

## Table 101

| RUS | Grantee |
| --- | --- |
| Rural Utilities Service United States Department of Agriculture 1400 Independence Avenue, S.W. Washington, D.C. 20250-1590 Attention: Administrator | See Schedule I |
|  |  |

## Table 102

| With a copy to: | With a copy to: |
| --- | --- |
| See Schedule I | See Schedule I |

## Table 103

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Charter School Applications | Descriptor Code: 1.901 | Issued Date: 07/07/25 |
|  |  | Rescinds: 1.901 | Issued: 03/11/24 |

## Table 104

| 1 | application category has been selected, and provide the sponsor with current state and federal per pupil |
| --- | --- |
| 2 | funding estimates within five (5) business days.² |
| 3 | A sponsor seeking board approval of an initial charter school application shall complete the forms |
| 4 | developed by the State Board of Education in coordination with the Tennessee Public Charter School |
| 5 | Commission ("the Commission"). The application shall provide all the information required by law. |
| 6 | The sponsor shall demonstrate that the proposed charter school meets the purpose prescribed by law |
| 7 | for the formation of a charter school, and the proposed charter school will be able to implement a |
| 8 | viable program of quality education for its students. |
| 9 | Electronic copies of applications shall be submitted to the Board and Department of Education on or |
| 10 | before 11:59 p.m. Central Time on February 1st of the year preceding the year in which the proposed |
| 11 | charter school plans to begin operation as a charter school. If the 1st of February falls on a Saturday, |
| 12 | Sunday, or holiday on which the school district offices are closed, applications will be accepted on the |
| 13 | next business day on or before 11:59 p.m. Late applications will not be accepted, without exception. |
| 14 | The sponsor shall pay an application fee of $2,500.00. The Director of Schools/designee shall report |
| 15 | each application received to the Commission no later than ten (10) days after receipt.² |
| 16 | The Board shall determine whether an application is complete within ten (10) business days of |
| 17 | receiving the application and shall notify the sponsor within five (5) business days of the determination |
| 18 | if the application is determined to be incomplete.³ |
| 19 | REVIEW TEAM¹ |
| 20 | The board shall appoint a review team to assist in reviewing and evaluating charter school applications. |
| 21 | The team shall be composed of: members of the administrative staff for the district; community |
| 22 | members with relevant educational, organizational, financial and legal experience; and a member of |
| 23 | the board. At the board meeting in December each year, the Director of Schools shall make a |
| 24 | recommendation to the board of which members of his administrative staff should be appointed to the |
| 25 | team. The board shall name the members of the team at its meeting in January of each year. The board |
| 26 | shall designate a chairman of the review team as the contact person for answering questions about the |
| 27 | application process and receiving applications. The Director of Schools/designee shall develop an |
| 28 | orientation for the team to ensure consistent evaluation standards and the elimination of real or |
| 29 | perceived conflicts of interest. |
| 30 | The board shall require a procedure for receiving, reviewing and ruling on applications for the |
| 31 | establishment of charter schools. The procedure must include a timeline for the application and review |
| 32 | process. A copy of the procedure, including the review criteria, shall be available to any interested |
| 33 | party upon request. |
| 34 | The review team shall: |
| 35 36 | 1) Evaluate all charter school applications based on the review criteria adopted by the board; |
| 37 38 39 | 2) Recommend one of the following options to the board for each application: approve, reject, or reject with stipulations for reconsideration⁴; and |
| 40 | 3) Make recommendations for revocation, renewal or non-renewal of charter contracts. |

## Table 105

| 6 | Approval |
| --- | --- |
| 7 | The sponsor of a public charter school that is approved by the board shall enter into a written school's governing body. This |
| 8 | agreement with the board, which shall be binding on the charter by the and the board. In |
| 9 | agreement, known as the charter agreement, shall be in writing signed sponsor charter school meets the purpose |
| 10 | the application, the sponsor must demonstrate that the proposed and the proposed charter school will be and |
| 11 | prescribed by law for the formation of a charter school well reporting requirements |
| 12 | shall include all aspects of the sponsor's approved application as as any |
| 13 | prescribed under state or federal laws. |
| 14 | Starting in the 2018-2019 school year, the board will receive an annual authorizer fee of three percent thousand dollars ($35,000), |
| 15 | (3%) of the annual per student state and local allocations or thirty-five |
| 16 | whichever is less.⁶ |
| 17 | Charter schools approved by the board of education are expected to implement the application as from the approved application require |
| 10 | submitted and approved. Material variations in operations amendment pursuant to statute and the charter school agreement.⁷ |
| 20 | The board should not be expected to provide services to charter schools that are not requested during federal laws. Services |
| 21 | the application process except for those services that are required under state or be at board actual cost. The |
| 22 | agreed to be provided to the charter schools by the board shall provided for additional services. |
| 23 | board and charter school shall execute a service contact any |
| 24 | New public charter school agreements are approved for a ten-year period.⁸ The board may revoke or the enumerated in TCA 49-13- |
| 25 | deny renewal of a public charter school agreement for any of reasons |
| 26 | 122.9 |
| 27 | Denial |
| 28 | If the initial charter school application is denied, the Board shall notify the sponsor in writing within and the deadline by which the |
| 29 | ten (10) calendar days, specifying the objective reasons for the denial of the grounds for denial, the |
| 30 | sponsor may submit an amended application. Upon written receipt submit an amended application to correct |
| 31 | sponsor shall have thirty (30) calendar days within which to either to deny or to approve the |
| 32 | the deficiencies. The Board shall have sixty (60) calendar days state law.⁵ |
| 33 | amended application, or the application shall be deemed approved by |
| 34 | If the amended charter school application is denied, the Board shall notify the sponsor in writing for denial and the sponsor's right to an |
| 35 25 | within five (5) calendar days, specifying the objective reasons appeal. Within ten (10) calendar days of final denial, an appeal may be filed with the Tennessee Charter School Commission. 10 |

## Table 106

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Tobacco-Free Schools | Descriptor Code: 1.803 | Issued Date: 02/05/24 |
|  |  | Rescinds: 1.803 | Issued: 12/07/21 |

## Table 107

| Hickman County | School System |
| --- | --- |
| Tobacco Free Schools | 1.803AP |

## Table 108

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Alcohol & Drugs in the Workplace | Descriptor Code: 1.804 | Issued Date: 02/05/24 |
|  |  | Rescinds: 1.804 | Issued: 12/07/21 |

## Table 109

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Use of Electronic Mail (e-mail) | Descriptor Code: 1.805 | Issued Date: 04/08/24 |
|  |  | Rescinds: 1.805 | Issued: 12/07/21 |

## Table 110

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: of | Descriptor Code: 1.806 | Issued Date: 02/05/24 |
|  | Advertising and Distribution Materials in the Schools | Rescinds: 1.806 | Issued: 12/07/21 |

## Table 111

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: Registered Sex Offenders | Descriptor Code: 1.808 | Issued Date: 02/05/24 |
|  |  | Rescinds: 1.808 | Issued: 12/07/21 |

## Table 112

| Hickman County | School System |
| --- | --- |
| Registered Sex Offenders | 1.808AP |

## Table 113

| Name | Grade | Address | Residential Parent/Guardian | Phone Numbers |
| --- | --- | --- | --- | --- |
|  |  |  |  |  |
|  |  |  |  |  |
|  |  |  |  |  |
|  |  |  |  |  |

## Table 114

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 2.100 | Issued Date: 02/05/24 |
|  | Fiscal Management Goals | Rescinds: 2.100 | Issued: 02/07/22 |

## Table 115

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 2.200 | Issued Date: 02/05/24 |
|  | Annual Operating Budget | Rescinds: 2.200 | Issued: 02/07/22 |

## Table 116

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 2.201 | Issued Date: 02/05/24 |
|  | Line Item Transfer Authority | Rescinds: 2.201 | Issued: 02/07/22 |

## Table 117

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: State and Federal Aid | Descriptor Code: 2.300 | Issued Date: 02/05/24 |
|  | Eligibility Determination | Rescinds: 2.300 | Issued: 02/07/22 |

## Table 118

|  | Hickman County Board of | Education |  |
| --- | --- | --- | --- |
|  | Descriptor Term: | Descriptor Code: 2.400 | Issued Date: 12/04/23 |
|  | Revenues | Rescinds: 2.400 | Issued: 02/07/22 |

## Table 119

| Marcy Tidwell Hickman County Director of Schools |  |
| --- | --- |
| Tim Hobbs Board of Education, Chair District 3 |  |
| Jane Herron Board of Education District 1 |  |
| Pippa Taylor Board of Education District 2 |  |
| Board of Education District 4 |  |
| Doug Lane Board of Education District 5 |  |
| Christy Mays Board of Education District 6 |  |
| Dr. Tabitha Cude Board of Education District 7 |  |