Invitation to Bid
The Hickman County Finance Office is accepting sealed bids for an intercom maintenance and
repair provider to 8 schools.
Bid documents with specifications are online at www.hickmank12.org/request-for-proposal
Sealed bids must be mailed or delivered to the Hickman County Finance Office, 114 North
Central Avenue, Suite 203, Centerville, TN 37033 and clearly marked on the outside of the
envelope with "School Intercoms" by March 10, 2026, 10:00 AM. Bids will be opened on March
10, 2026, 10:00 AM at the above address.
Hickman County Board of Education reserves the right to accept or reject any and all bids or
parts of bids and to waive any informalities that would prevent the acceptance of a better bid.
Present Penny Rochille
Minty Weems
Bid Received
Townsend Systems, LLC
Trip charge
200.00
Labor
95% 65.0/helper
Pricing
List Price Less Discount 25%
Please complete the following:
Answers provided here must be valid for a minimum of 60 days from the bid opening date.
Experience and Qualifications
Years experience servicing public schools or other public entities
64
years
Years experience servicing intercom systems
64
years
Qualifications, training, and certifications of service personnel: Teleco-, RAuland
Bogen, Telcenter, VAlcom, Aiphone, visiplex , Telcon
Are you familiar with the systems and equipment being used by Hickman County Schools?
Responsiveness and Service Capabilities
Will you respond to calls to schedule service within 1 business day?
yes
Are you licensed and insured to work in Tennessee?
yes
Pricing Structure
Minimum charge/Trip charge
$ 200.00
Hourly Labor Rate
$ 95.0/HR Tech $65.00/HR Helper
Travel Costs, if not part of minimum
of
Equipment Pricing Method
List Price Less Discount
25 % (discount or markup)
(e.g., list price less discount, markup percentage of wholesale cost)
Please provide at least three (3) references from K-12 schools or other publicly funded facilities
School/Organization: Henry County schools
Contact Person:
JAMIe kemp
Phone Number:
731-642-3530
School/Organization: Henderson County schools
Contact Person:
Reece Blair
Phone Number:
731-307-8295
School/Organization: JACKSON MAdison County school
Contact Person:
Chris Juhnson
Phone Number:
731-267-6834
School/Organization: LAKE County schools
Contact Person:
LACY stokes
Phone Number:
731-253-6601
School/Organization: FAyette County schools
Contact Person:
Mike kee
Phone Number:
901 - 465 - 5260
School/Organization: South PANOLA schools
Contact Person:
Jeff DArby
Phone Number:
662-209-5439
Hickman County Government
Conflict of Interest Disclosure Form
The County Financial Management System of 1981 contains the most stringent conflict of interest provisions.
TCA 5-21-121 provides:
(a) The director, purchasing agent, members of the committee, members of the county legislative
body or other officials, employees, or members of the board of education or highway commission
shall not be financially interested or have any personal beneficial interest, either directly or indirectly
, in the purchase of any supplies, materials, equipment or contractual services for the county.
(b) No firm, corporation, partnership, association or individual furnishing any such supplies,
materials, equipment or contractual services, shall give or offer, nor shall the director or purchasing
agent or any assistant or employee accept or receive directly or indirectly from any person, firm,
corporation, partnership or association to whom any contract may be awarded, by rebate, gift or
other otherwise, any money or other things of value whatsoever, or any promise, obligation or
contract for future reward or compensation.
Date: 3/9/26
Name: Van nash
Please describe below any relationships, transactions, positions you hold (volunteer or otherwise), or
circumstances that you believe could contribute to a conflict of interest:
I have no conflict of interest to report.
I have the following conflict of interest to report (please specify any boards or committees you (and/or
your spouse) sit on, the name of your employer and any businesses you or your spouse may own.
I hereby certify that the information set forth above is true and complete to the best of my knowledge.
Date: 3/9/26
Signature: Van nash
COLLUSION AMONG BIDDERS
The bidder submitting the competitive bid which is attached to this statement, for the purpose of certifying the
facts pertaining to the existence of collusion among bidders and between bidders and municipal officials or
employees, as well as facts pertaining to the giving or offering of things of value to government personnel in
return for special consideration in the letting of any contract pursuant to the bid to which this statement is
attached.
1. Bidder is fully aware of the facts and circumstances surrounding the making of the bid to which this
statement is attached and has been personally and directly involved in the proceedings leading to the
submission of such bid; and
2. neither the bidder nor anyone subject to the bidder's direction or control has been a party;
a. to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed
price or to refrain from bidding,
b. to any collusion with any municipal official or employee as to quantity, quality or price in the
prospective contract, or as to any other terms of such prospective contract, nor
C. in any discussions between bidders and any municipal official concerning exchange of money or
other things of value for special consideration in the letting of a contract.
3. no officer or employee of HCS either directly or indirectly, owns any interest in the bidder's business.
NON-BOYCOTT OF ISRAEL
Concerning the Non-Boycott of Israel Act (TCA 12-4-1 et seq.), by submission of this bid/quote/proposal, each
supplier and each person signing on behalf of any supplier certifies, and in the case of a joint
bid/quote/proposal, each party thereto certifies as to its own organization, under penalty of perjury, that to the
best of its knowledge and belief that each supplier is not boycotting Israel pursuant to § 12-4-1 and will not
during the term of any award. Note: Applicable only to contracts of $250,000 or more and to suppliers with 10
or more employees.
ACKNOWLEDGEMENT
The undersigned hereby acknowledges receipt of these affidavits and certifies that the submittal in response to this
solicitation is in full compliance with the listed requirements. Failure to properly acknowledge issues concerning the
above is grounds for bid rejection and may subject the signer to penalties as directed by the appropriate laws.
SIGNATURE OF AUTHORIZED AGENT Van nesh
Subscribed and sworn to before me this 9th day of March 2026
Signature of Notary Public Carolyn 12/28/2026
CAROLYN STATE MCCAULEY
OF
TENNESSEE
NOTARY
My Commission Expires
12 COUNTY PUBLIC OF 2026
This Acknowledgment must be completed, signed by an authorized and submitted with bid
documents.

## Table 1

| Years experience servicing public schools or other public entities | 64 | years |
| --- | --- | --- |
| Years experience servicing intercom systems | 64 | years |

## Table 2

| Will you respond to calls to schedule service within 1 business day? | yes |
| --- | --- |
| Are you licensed and insured to work in Tennessee? | yes |

## Table 3

| Minimum charge/Trip charge | $ 200.00 |
| --- | --- |
| Hourly Labor Rate | $ 95.0/HR Tech $65.00/HR Helper |
| Travel Costs, if not part of minimum | of |
| Equipment Pricing Method | List Price Less Discount 25 % (discount or markup) |
| (e.g., list price less discount, markup percentage | of wholesale cost) |

## Table 4

| School/Organization: | Henry County schools |
| --- | --- |
| Contact Person: | JAMIe kemp |
| Phone Number: | 731-642-3530 |
| School/Organization: | Henderson County schools |
| Contact Person: | Reece Blair |
| Phone Number: | 731-307-8295 |
| School/Organization: | JACKSON MAdison County school |
| Contact Person: | Chris Juhnson |
| Phone Number: | 731-267-6834 |
| School/Organization: | LAKE County schools |
| Contact Person: | LACY stokes |
| Phone Number: | 731-253-6601 |
| School/Organization: | FAyette County schools |
| Contact Person: | Mike kee |
| Phone Number: | 901 - 465 - 5260 |
| School/Organization: | South PANOLA schools |
| Contact Person: | Jeff DArby |
| Phone Number: | 662-209-5439 |

## Table 5

| SIGNATURE OF AUTHORIZED AGENT | Van nesh |  |
| --- | --- | --- |
| Subscribed and sworn to before me this | 9th day of | March 2026 |
| Signature of Notary Public Carolyn |  | CAROLYN STATE MCCAULEY OF |
| My Commission Expires | 12/28/2026 | TENNESSEE NOTARY PUBLIC |
|  |  | 12 COUNTY OF 2026 |