School Board · Meeting · Aug 18, 2026 · 5:45 PM

Tue, Aug 18, 2026

Hickman County Board of Education meetings, including regular sessions and special called meetings.

Outline

> This outline was generated by an LLM from a transcript and may contain errors or inaccuracies. Prefer the original recording when available.

## Highlights

The board’s voting session focused on significant budget amendments to address a persistent deficit and fund balance concerns, following extensive discussions with the state comptroller’s office. The board approved a bid for a golf simulator funded by a private grant and then spent most of the meeting dissecting budget amendments aimed at reducing expenditures by over **$1.3 million** and increasing revenues by **$70,000**. These amendments are intended to bring the unassigned fund balance up to **5.91%**, though the state’s preference is for a higher percentage. The board discussed the drivers of the deficit, especially rising personnel costs, and the need for further cuts or revenue increases. Other notable threads included facility maintenance (tennis court and gym floor), upcoming meetings, and the need for better education of county commissioners on school budgeting.

## Call to Order, Moment of Silence, and Pledge 28:24

- 28:24 Meeting called to order at 6:00 PM; moment of silence observed.
- 28:49 Pledge of Allegiance recited.

## Approval of Agenda 29:34

- 29:39 Motion and second to approve the agenda for August 18th; approved by voice vote.

## Approval of Golf Simulator Bid 29:49

- 30:03 The HCHS golf team secured a private grant for a golf simulator, exceeding **$25,000**, requiring the standard bid process.
- 30:50 Two bids received: Quake Logic Inc. at **$62,490** and Indoor Training Solutions at **$45,345**.
- 31:10 Both bids met specifications; recommendation to approve the lower bid from Indoor Training Solutions.
- 31:18 Motion and second to approve; roll call vote: all present members voted yes; bid approved.

## Budget Amendments 31:38

### Background and State Comptroller Involvement 32:07

- 32:07 Board previously informed of ongoing discussions with the state comptroller’s office regarding budget and fund balance compliance.
- 32:58 County-approved budget not yet approved by the state; multiple meetings held to address concerns.
- 33:39 Main issues: insufficient unassigned fund balance (below 3% requirement) and cash flow concerns.

### Fund Balance and Deficit Context 34:04

- 34:57 End-of-year fund balance: **$2.66 million**; unassigned fund balance: **$5,739,000**.
- 35:38 Approved budget included a deficit of **$5,660,050**; after deduction, unassigned fund balance was **$733,239.90**, below the 3% minimum.
- 36:07 Comptroller’s main concern is cash flow and sustainability, not just fund balance percentage.

### Budget Amendment 7 (Previously Approved) 36:37

- 36:41 Amendment 7 already approved; involved salary cuts and staff reductions.
- 36:56 Adjusted fund balance by about **$695,000** by removing related expenditures.

### Budget Amendment 8 (Proposed) 37:26

- 37:35 Identified further expenditure reductions after meetings with supervisors.
- 38:17 Chromebooks: Deferred replacement purchases, saving funds.
- 39:17 Other contracted services: Identified double-budgeted items and reduced accordingly.
- 40:09 CTE equipment: Removed **$29,000** from line items not needed this year.
- 40:25 Internet costs: Reduced due to last year’s renegotiation.
- 41:40 Security cameras: Used leftover inventory and minimal upgrades, so replacement funds pulled.
- 43:02 Total in this section: About **$290,000** in legitimate expenditure reductions.
- 45:12 Pre-K supply/equipment lines reduced by **$8,000** each.
- 45:30 OPED insurance: Adjusted budgeted amount; added **$20,000** in revenue.
- 45:54 Dual enrollment revenue: Budgeted **$50,000** based on last year’s receipts.

### Budget Amendment 9 (Proposed) 46:50

- 46:57 Additional salary cuts and reductions in educational assistance.
- 47:23 Increase in medical personnel (OT) line item, but overall net reduction.
- 47:39 Total reduction: **$137,000**.
- 47:48 Medical insurance: Reduced cushion, now only **$89,000**; risk if more employees enroll.

### Combined Impact and Revenue Discussion 49:32

- 49:40 Total reductions from all three amendments: **$1,371,000**.
- 49:54 Revenue increased by **$70,000**.
- 50:10 Budget deficit reduced from **$5,650,000** to **$3,564,000**; unassigned fund balance now **5.91%**.
- 50:30 Comptroller questioned property and sales tax budgeting:
    - 50:47 Property tax budgeted at 93% collection rate (actual is 98%), leaving **$162,000** unbudgeted.
    - 51:20 Sales tax budgeted at **$3.1 million**; actual receipts over **$3.6 million**; projected **$3.7–3.8 million** next year (**$700,000** unbudgeted).
- 51:59 If all likely revenues included, deficit would be **$2.44 million** and unassigned fund balance **$3.2 million**.

### Cash Flow Concerns 52:25

- 52:34 End-of-June cash: **$3.6 million** (down from **$6.2 million** prior year).
- 53:29 State payments and property tax receipts explained; cash peaks in February (**$10.3 million**), drops to **$3.4 million** in June.
- 54:47 Cash flow will be a concern next year if spending isn’t further reduced or revenues increased.

### State Comptroller’s Expectations and Board Response 57:29

- 57:37 Comptroller suggested aiming for an 8% unassigned fund balance, though law requires only 3%.
- 59:03 Comptroller asked if board could find another **$3.2 million** in cuts; board felt this was not feasible in the current budget.
- 59:57 Discussion of moving toward zero-based budgeting, though insurance and other costs are unpredictable.
- 1:00:22 Insurance increase was budgeted at 6% but actual was **10.4%**.

### Ongoing and Future Budget Management 1:01:27

- 1:01:27 More budget amendments likely as the year progresses; focus on cutting non-essential spending.
- 1:02:48 Cuts should not impact instruction or safety, but all other spending will be tightly controlled.
- 1:03:12 Discussion of upcoming facility projects (tennis court bid to be released; gym floor at East High School deemed playable for now).

### Discussion of Deficit Drivers and Personnel Costs 1:05:20

- 1:05:30 Board discussed the impact of pay raises and personnel costs:
    - Entry-level teacher pay increased from **$40,000** to **$50,000** in four years.
    - 80% of budget is personnel-related (about **$30 million** out of **$36.5 million** after amendments).
    - 19 staff positions reduced, netting about **$700,000** in savings.
    - Average cost per eliminated position (salary + benefits): about **$52,000**.
    - Retirement contribution rates have increased for support staff and legacy employees.

- 1:15:28 Board emphasized that most savings must come from personnel, as discretionary spending is already lean.
- 1:17:28 Potential for **$150,000–$200,000** in utility savings, but weather-dependent.

### Approval of Budget Amendments 8 and 9 1:18:29

- 1:18:29 Motion and second to approve amendments 8 and 9; roll call vote: all present members voted yes; amendments approved.

## Announcements and Upcoming Meetings 1:18:54

- 1:19:02 Reminder: Fall meeting on September 17th; logistics for travel discussed.
- 1:20:23 Discussion of holding a retreat with new county commissioners to educate them on school budgeting; comptroller’s office supports this initiative.

## Adjournment 1:21:41

- 1:21:41 Motion and second to adjourn; meeting concluded.

## Key figures and statistics

| Figure           | Type        | Context / topic                                            | Timestamp      |
|------------------|-------------|-----------------------------------------------------------|---------------|
| $62,490          | Bid         | Golf simulator bid (Quake Logic Inc.)                     | 30:50         |
| $45,345          | Bid         | Golf simulator bid (Indoor Training Solutions, approved)  | 30:50         |
| $2,660,000       | Fund        | End-of-year fund balance                                  | 34:57         |
| $5,739,000       | Fund        | Unassigned end-of-year fund balance                       | 34:57         |
| $5,660,050       | Deficit     | Budgeted deficit in approved budget                       | 35:38         |
| $733,239.90      | Fund        | Unassigned fund balance after deficit                     | 35:38         |
| $695,000         | Savings     | Salary/staff reductions in amendment 7                    | 36:56         |
| $29,000          | Savings     | CTE equipment line item reduction                         | 40:09         |
| $8,000           | Savings     | Pre-K supply/equipment line reductions (each)             | 45:12         |
| $20,000          | Revenue     | OPED insurance revenue added                              | 45:54         |
| $50,000          | Revenue     | Dual enrollment revenue budgeted                          | 45:54         |
| $137,000         | Savings     | Additional salary cuts in amendment 9                     | 47:39         |
| $89,000          | Fund        | Medical insurance cushion after reduction                 | 47:48         |
| $1,371,000       | Savings     | Total expenditure reductions (all amendments)             | 49:40         |
| $70,000          | Revenue     | Total revenue increase (all amendments)                   | 49:54         |
| $3,564,000       | Deficit     | Revised budget deficit after amendments                   | 50:10         |
| 5.91%            | Percentage  | Unassigned fund balance after amendments                  | 50:10         |
| 93%              | Percentage  | Property tax budgeted collection rate                     | 50:47         |
| 98%              | Percentage  | Actual property tax collection rate                       | 50:47         |
| $162,000         | Revenue     | Additional property tax not budgeted                      | 50:56         |
| $3,100,000       | Revenue     | Sales tax budgeted                                        | 51:20         |
| $3,600,000       | Revenue     | Sales tax actual receipts                                 | 51:20         |
| $3,700,000–3,800,000 | Revenue | Projected sales tax next year                             | 51:27         |
| $700,000         | Revenue     | Additional sales tax not budgeted                         | 51:35         |
| $2,440,000       | Deficit     | Deficit if all likely revenues included                   | 51:59         |
| $3,200,000       | Fund        | Unassigned fund balance if all likely revenues included   | 52:13         |
| $3,600,000       | Fund        | Cash at end of June (current year)                        | 52:43         |
| $6,200,000       | Fund        | Cash at end of June (prior year)                          | 52:52         |
| $2,900,000–3,000,000 | Expense | Monthly cash expenditures                                 | 53:06         |
| $2,700,000       | Revenue     | Revenue not yet received at year-end                      | 54:38         |
| $10,300,000      | Fund        | Cash peak after property tax receipts (February)          | 53:53         |
| $7,300,000       | Fund        | Cash in May                                               | 54:09         |
| $3,400,000       | Fund        | Cash in June after two payrolls                           | 54:38         |
| 8%               | Percentage  | Comptroller’s suggested unassigned fund balance           | 57:37         |
| $3,200,000       | Savings     | Additional cuts requested by comptroller                  | 59:03         |
| 6%               | Percentage  | Budgeted insurance increase                               | 1:00:13       |
| 10.4%            | Percentage  | Actual insurance increase                                 | 1:00:22       |
| 80%              | Percentage  | Portion of budget for personnel costs                     | 1:06:13       |
| $36,500,000      | Budget      | Total budget after amendments                             | 1:06:38       |
| $30,000,000      | Expense     | Personnel costs (approximate)                             | 1:06:51       |
| 19               | Headcount   | Staff positions reduced                                   | 1:10:23       |
| $700,000         | Savings     | Net savings from 19 positions                             | 1:10:28       |
| $52,000          | Expense     | Average cost per eliminated position                      | 1:14:22       |
| 12.9% → 13.33%   | Percentage  | Support staff retirement rate increase                    | 1:13:21       |
| 11.39%           | Percentage  | Support staff retirement rate two years ago               | 1:13:21       |
| $150,000–200,000 | Savings     | Potential utility savings                                 | 1:17:28       |

This outline was generated by an LLM from a transcript and may contain errors or inaccuracies. Prefer the original recording when available.

Highlights

The board’s voting session focused on significant budget amendments to address a persistent deficit and fund balance concerns, following extensive discussions with the state comptroller’s office. The board approved a bid for a golf simulator funded by a private grant and then spent most of the meeting dissecting budget amendments aimed at reducing expenditures by over $1.3 million and increasing revenues by $70,000. These amendments are intended to bring the unassigned fund balance up to 5.91%, though the state’s preference is for a higher percentage. The board discussed the drivers of the deficit, especially rising personnel costs, and the need for further cuts or revenue increases. Other notable threads included facility maintenance (tennis court and gym floor), upcoming meetings, and the need for better education of county commissioners on school budgeting.

Call to Order, Moment of Silence, and Pledge 28:24

28:24 Meeting called to order at 6:00 PM; moment of silence observed.
28:49 Pledge of Allegiance recited.

Approval of Agenda 29:34

29:39 Motion and second to approve the agenda for August 18th; approved by voice vote.

Approval of Golf Simulator Bid 29:49

30:03 The HCHS golf team secured a private grant for a golf simulator, exceeding $25,000, requiring the standard bid process.
30:50 Two bids received: Quake Logic Inc. at $62,490 and Indoor Training Solutions at $45,345.
31:10 Both bids met specifications; recommendation to approve the lower bid from Indoor Training Solutions.
31:18 Motion and second to approve; roll call vote: all present members voted yes; bid approved.

Budget Amendments 31:38

Background and State Comptroller Involvement 32:07

32:07 Board previously informed of ongoing discussions with the state comptroller’s office regarding budget and fund balance compliance.
32:58 County-approved budget not yet approved by the state; multiple meetings held to address concerns.
33:39 Main issues: insufficient unassigned fund balance (below 3% requirement) and cash flow concerns.

Fund Balance and Deficit Context 34:04

34:57 End-of-year fund balance: $2.66 million; unassigned fund balance: $5,739,000.
35:38 Approved budget included a deficit of $5,660,050; after deduction, unassigned fund balance was $733,239.90, below the 3% minimum.
36:07 Comptroller’s main concern is cash flow and sustainability, not just fund balance percentage.

Budget Amendment 7 (Previously Approved) 36:37

36:41 Amendment 7 already approved; involved salary cuts and staff reductions.
36:56 Adjusted fund balance by about $695,000 by removing related expenditures.

Budget Amendment 8 (Proposed) 37:26

37:35 Identified further expenditure reductions after meetings with supervisors.
38:17 Chromebooks: Deferred replacement purchases, saving funds.
39:17 Other contracted services: Identified double-budgeted items and reduced accordingly.
40:09 CTE equipment: Removed $29,000 from line items not needed this year.
40:25 Internet costs: Reduced due to last year’s renegotiation.
41:40 Security cameras: Used leftover inventory and minimal upgrades, so replacement funds pulled.
43:02 Total in this section: About $290,000 in legitimate expenditure reductions.
45:12 Pre-K supply/equipment lines reduced by $8,000 each.
45:30 OPED insurance: Adjusted budgeted amount; added $20,000 in revenue.
45:54 Dual enrollment revenue: Budgeted $50,000 based on last year’s receipts.

Budget Amendment 9 (Proposed) 46:50

46:57 Additional salary cuts and reductions in educational assistance.
47:23 Increase in medical personnel (OT) line item, but overall net reduction.
47:39 Total reduction: $137,000.
47:48 Medical insurance: Reduced cushion, now only $89,000; risk if more employees enroll.

Combined Impact and Revenue Discussion 49:32

49:40 Total reductions from all three amendments: $1,371,000.
49:54 Revenue increased by $70,000.
50:10 Budget deficit reduced from $5,650,000 to $3,564,000; unassigned fund balance now 5.91%.
50:30 Comptroller questioned property and sales tax budgeting:
- 50:47 Property tax budgeted at 93% collection rate (actual is 98%), leaving $162,000 unbudgeted.
- 51:20 Sales tax budgeted at $3.1 million; actual receipts over $3.6 million; projected $3.7–3.8 million next year ($700,000 unbudgeted).
51:59 If all likely revenues included, deficit would be $2.44 million and unassigned fund balance $3.2 million.

Cash Flow Concerns 52:25

52:34 End-of-June cash: $3.6 million (down from $6.2 million prior year).
53:29 State payments and property tax receipts explained; cash peaks in February ($10.3 million), drops to $3.4 million in June.
54:47 Cash flow will be a concern next year if spending isn’t further reduced or revenues increased.

State Comptroller’s Expectations and Board Response 57:29

57:37 Comptroller suggested aiming for an 8% unassigned fund balance, though law requires only 3%.
59:03 Comptroller asked if board could find another $3.2 million in cuts; board felt this was not feasible in the current budget.
59:57 Discussion of moving toward zero-based budgeting, though insurance and other costs are unpredictable.
1:00:22 Insurance increase was budgeted at 6% but actual was 10.4%.

Ongoing and Future Budget Management 1:01:27

1:01:27 More budget amendments likely as the year progresses; focus on cutting non-essential spending.
1:02:48 Cuts should not impact instruction or safety, but all other spending will be tightly controlled.
1:03:12 Discussion of upcoming facility projects (tennis court bid to be released; gym floor at East High School deemed playable for now).

Discussion of Deficit Drivers and Personnel Costs 1:05:20

1:05:30 Board discussed the impact of pay raises and personnel costs:
- Entry-level teacher pay increased from $40,000 to $50,000 in four years.
- 80% of budget is personnel-related (about $30 million out of $36.5 million after amendments).
- 19 staff positions reduced, netting about $700,000 in savings.
- Average cost per eliminated position (salary + benefits): about $52,000.
- Retirement contribution rates have increased for support staff and legacy employees.
1:15:28 Board emphasized that most savings must come from personnel, as discretionary spending is already lean.
1:17:28 Potential for $150,000–$200,000 in utility savings, but weather-dependent.

Approval of Budget Amendments 8 and 9 1:18:29

1:18:29 Motion and second to approve amendments 8 and 9; roll call vote: all present members voted yes; amendments approved.

Announcements and Upcoming Meetings 1:18:54

1:19:02 Reminder: Fall meeting on September 17th; logistics for travel discussed.
1:20:23 Discussion of holding a retreat with new county commissioners to educate them on school budgeting; comptroller’s office supports this initiative.

Adjournment 1:21:41

1:21:41 Motion and second to adjourn; meeting concluded.

Key figures and statistics

Figure	Type	Context / topic	Timestamp
$62,490	Bid	Golf simulator bid (Quake Logic Inc.)	30:50
$45,345	Bid	Golf simulator bid (Indoor Training Solutions, approved)	30:50
$2,660,000	Fund	End-of-year fund balance	34:57
$5,739,000	Fund	Unassigned end-of-year fund balance	34:57
$5,660,050	Deficit	Budgeted deficit in approved budget	35:38
$733,239.90	Fund	Unassigned fund balance after deficit	35:38
$695,000	Savings	Salary/staff reductions in amendment 7	36:56
$29,000	Savings	CTE equipment line item reduction	40:09
$8,000	Savings	Pre-K supply/equipment line reductions (each)	45:12
$20,000	Revenue	OPED insurance revenue added	45:54
$50,000	Revenue	Dual enrollment revenue budgeted	45:54
$137,000	Savings	Additional salary cuts in amendment 9	47:39
$89,000	Fund	Medical insurance cushion after reduction	47:48
$1,371,000	Savings	Total expenditure reductions (all amendments)	49:40
$70,000	Revenue	Total revenue increase (all amendments)	49:54
$3,564,000	Deficit	Revised budget deficit after amendments	50:10
5.91%	Percentage	Unassigned fund balance after amendments	50:10
93%	Percentage	Property tax budgeted collection rate	50:47
98%	Percentage	Actual property tax collection rate	50:47
$162,000	Revenue	Additional property tax not budgeted	50:56
$3,100,000	Revenue	Sales tax budgeted	51:20
$3,600,000	Revenue	Sales tax actual receipts	51:20
$3,700,000–3,800,000	Revenue	Projected sales tax next year	51:27
$700,000	Revenue	Additional sales tax not budgeted	51:35
$2,440,000	Deficit	Deficit if all likely revenues included	51:59
$3,200,000	Fund	Unassigned fund balance if all likely revenues included	52:13
$3,600,000	Fund	Cash at end of June (current year)	52:43
$6,200,000	Fund	Cash at end of June (prior year)	52:52
$2,900,000–3,000,000	Expense	Monthly cash expenditures	53:06
$2,700,000	Revenue	Revenue not yet received at year-end	54:38
$10,300,000	Fund	Cash peak after property tax receipts (February)	53:53
$7,300,000	Fund	Cash in May	54:09
$3,400,000	Fund	Cash in June after two payrolls	54:38
8%	Percentage	Comptroller’s suggested unassigned fund balance	57:37
$3,200,000	Savings	Additional cuts requested by comptroller	59:03
6%	Percentage	Budgeted insurance increase	1:00:13
10.4%	Percentage	Actual insurance increase	1:00:22
80%	Percentage	Portion of budget for personnel costs	1:06:13
$36,500,000	Budget	Total budget after amendments	1:06:38
$30,000,000	Expense	Personnel costs (approximate)	1:06:51
19	Headcount	Staff positions reduced	1:10:23
$700,000	Savings	Net savings from 19 positions	1:10:28
$52,000	Expense	Average cost per eliminated position	1:14:22
12.9% → 13.33%	Percentage	Support staff retirement rate increase	1:13:21
11.39%	Percentage	Support staff retirement rate two years ago	1:13:21
$150,000–200,000	Savings	Potential utility savings	1:17:28

28:2428 minutes, 24 secondsIt's 6:00 now and we'll call the to order. This is a voting session only and at the time we'll have a moment of silence. 28:4328 minutes, 43 secondsThank you. 28:4928 minutes, 49 secondsI aliance to the flag of the United States of America and to the republic 28:5628 minutes, 56 secondsfor which it stands. One nation under God, indivisible, with liberty and justice for all. 29:0629 minutes, 6 secondsDid you see the agenda tonight? 29:1029 minutes, 10 secondsFirst on 5A is requiring board action approval of golf simulator bid. And you should have had that in your packet 29:1829 minutes, 18 secondsalready. I didn't bring my computer, but I'm sure the rest of you did. I looked at the battery on mine. I said I'll never make it down there and get it plugged up in time. So, I didn't even 29:2629 minutes, 26 secondsbring it, but I read over it. So if it's Do we need to approve the agenda first? 29:3429 minutes, 34 secondsWe have to approve the agenda tonight. Yeah. Number four. 29:3929 minutes, 39 secondsI'll make a motion we uh to approve the agenda for August 18th. Second. A second. All in favor say I. 29:4729 minutes, 47 secondsI. 29:4929 minutes, 49 secondsFive items requiring board approval of golf simulator. If everybody's looked at that and we need a bid our motion and a second for that. 30:0330 minutes, 3 secondsYou ready? Okay. So, basically uh the golf uh team at HCHS last spring or 30:1030 minutes, 10 secondssometime applied for a private grant uh from a foundation in relation to getting this golf simulator. I think it's much 30:1830 minutes, 18 secondsmore. I mean it's beyond the normal golf s simulator but once that grant was awarded due to the potential cost even 30:2730 minutes, 27 secondsthough all of this flows through the school it does not flow through us they are still required to do the bid uh 30:3630 minutes, 36 secondspurchasing process the way things are done and so since the cost of this was exceeding $25,000 30:4430 minutes, 44 secondsuh we had to put it out for bid. There were two um respondents to the big Quake 30:5030 minutes, 50 secondsLogic Incorporated at $62,490 in Indoor Training Solutions at $45,345. 31:0231 minutes, 2 secondsAnd the request uh both of these met the specs, but the request is to go with the indoor training solution 31:1031 minutes, 10 secondsum bid uh to make this purchase. Do we have a motion? 31:1831 minutes, 18 secondsI make a motion we approve the bid. Motion. Do we have a second? 31:2231 minutes, 22 secondsA second. Have a motion. Second. Roll call. Welcome. Coup. Yes. Heron? Yes. Hobs? Yes. Lane? Yes. 31:3031 minutes, 30 secondsMaize? Yes. Taylor, yes. Approved. Next one. 31:3831 minutes, 38 secondsBudget amendments. Budget amendments. 31:4331 minutes, 43 secondsOkay, let me get my notes a little bit in order for the may as well be some questions and some explanations and I've given you hard copies. Uh, budget 31:5231 minutes, 52 secondsamendment 7 is one that you've already approved but I wanted you to see it because it goes along with everything 31:5831 minutes, 58 secondsthat we're doing uh tonight. And um I had provided some notes uh and a 32:0732 minutes, 7 secondsspreadsheet to Miss Tidwell. She may have passed that along to you. uh over the weekend just so you uh could be 32:1632 minutes, 16 secondsaware of what's been going on and you knew about the initial conversation that we had with the controllers's office in 32:2532 minutes, 25 secondsour finance office on August 3rd because I informed you that night at the board meeting um about those conversations and 32:3432 minutes, 34 secondsthat we were going to be having additional conversations with them. Uh, budget amendment 7 was something we were 32:4132 minutes, 41 secondsalready working on prior to that conversation. Um, but um, it kind of 32:5032 minutes, 50 secondsallowed us to show them that we were currently working on things in relation to our current budget. So, at this point in time, the budget that has been 32:5832 minutes, 58 secondsapproved by the county has not been approved by the state. And uh we've been 33:0533 minutes, 5 secondsin several meetings with them uh including today at 1:00 just to be looking at and discussing as as to where 33:1433 minutes, 14 secondsthings were at and providing them details on what we were trying to work through. And so budget amendment 8 and 33:2233 minutes, 22 secondsnine that we'll be looking at tonight uh and asking for your approval um is addressing those items. Uh it does 33:3233 minutes, 32 secondsnot mean that we're through addressing things. This was stuff even before the conversation with the controllers's 33:3933 minutes, 39 secondsoffice that we had already been putting in place. Um knowing where our budget was at and uh our revenue uh concerns. 33:5133 minutes, 51 secondsThe only thing that I won't say it was a surprise, but fund balance hit ended up 33:5733 minutes, 57 secondsbeing few hundred,000 higher than what I originally anticipated in March and 34:0434 minutes, 4 secondsApril time frame. And so we had made you all aware um in July that we would be having to address some of these things. 34:1434 minutes, 14 secondsWe didn't know we'd address them with the controllers's office, but we knew we were going to have to address them with the state uh to get to that 3% within 34:2234 minutes, 22 secondsour budget as far as what we have to have fund balance-wise. That's unassigned. So, I gave you a note sheet just kind of going over some of those 34:3034 minutes, 30 secondsdetails and conversations that we had um uh with the comrollers's office. And 34:3834 minutes, 38 secondsthen I provided um which I think you were provided this also uh kind of a 34:4434 minutes, 44 secondsspreadsheet and I know it's a little uh it's neat but it's a little out there 34:5234 minutes, 52 secondsas far as things but just showing you where we were at at the end of the year. 34:5734 minutes, 57 secondsUh the fact that we hit fund balance at almost 2.6 6 million and then how our unassigned end of the year fund balance was 5,739,000. 35:1035 minutes, 10 secondsUh roughly uh again um traditionally we have called that our operations fund balance. I think Mr. Mullen started 35:1935 minutes, 19 secondsusing that terminology so people would understand that just because we have all this other stuff out there this is what 35:2635 minutes, 26 secondswe have to deal with. when we hit uh we had the budget that was approved had a budgeted deficit of 5,66,050. 35:3835 minutes, 38 secondsAnd so when you deduct that from the unassigned portion, we were at uh $733,239.90, 35:4835 minutes, 48 secondswhich does not meet the 3% requirement. 35:5235 minutes, 52 secondsum that started probably some of the initial conversations from the 35:5935 minutes, 59 secondscontrollers's office. Uh but I really think what is driving these conversations and they've been very good 36:0736 minutes, 7 secondsconversations. They've been frightening conversations at times, but they've been very good conversations. Um is cash flow and potential as to where we will be. 36:1936 minutes, 19 secondsSo, um, I'll discuss the budget amendments and then if you guys want to ask more 36:2836 minutes, 28 secondsquestions for explanations and kind of what their concerns are and what we've been working on, um, I can do that. So, 36:3736 minutes, 37 secondsagain, budget amendment seven, and you do not have to approve this one tonight. 36:4136 minutes, 41 secondsyou have approved it already, but it was that initial uh salary cuts that we knew we had 36:4836 minutes, 48 secondsreductions in staff that was done and so it was some of that that we could highlight and go on ahead and address. 36:5636 minutes, 56 secondsAnd basically what it did was adjust that fund balance number by about $695,000 37:0337 minutes, 3 secondscuz we moved those expenditures which would have been expenditures without the staff reductions 37:1037 minutes, 10 secondsand took those out of our expenditure line items and which then reduced our 37:1737 minutes, 17 secondsdeficit and our budgeted number. uh during that time. Um 37:2637 minutes, 26 secondsgoing to budget amendment 8, I've got and I've divided these out in the way that we've worked on and just so we can give explan explanations. 37:3537 minutes, 35 secondsuh August 6th which was a Thursday um we met with again the um uh controllers's 37:4337 minutes, 43 secondsoffice uh over over um the internet and we had already identified and had been 37:5237 minutes, 52 secondsworking on since Monday uh areas of expenditure line items that we budget 38:0038 minutesfor and need to budget for. But then I went and um met with several of our 38:0838 minutes, 8 secondssupervisors in these areas. Uh Brad being one of them as far as our technology and stuff because here's what 38:1738 minutes, 17 secondswe got. Uh we've got all of these Chromebooks that we purchased and we know that generally the life of a 38:2538 minutes, 25 secondsChromebook is somewhere between five and eight years. And our thoughts and we told you this when we did the budget and when we started buying the Chromebooks 38:3438 minutes, 34 secondsthat we would probably look on a every six years replacing a school or replacing a a good portion of those. We 38:4338 minutes, 43 secondsdid replace some last year. Met with Brad uh on some of that uh in this situation and we had budgeted for that. 38:5338 minutes, 53 secondsBut we had determined that at this point in time with um where our Chromebooks 39:0039 minutesare at, the quality of them and the upgrades on the software that we probably would not have to make 39:0839 minutes, 8 secondspurchases this year at the end of the year uh and would be okay for another year. So we cut money out of that. Uh we 39:1739 minutes, 17 secondscut money out of our other contracted services um that um we had budgeted for some 39:2539 minutes, 25 secondsitems. Actually that was one that I had double budgeted and did not originally remember doing that uh in relation to 39:3539 minutes, 35 secondsour um mastery connect and some other software. Uh so we were able to cut 39:4339 minutes, 43 secondsdollars from that. Um supplies and materials, we started looking at things that we set money aside for, but we only 39:5139 minutes, 51 secondsspend if we need. So in CTE, we'll set some dollars in for them in line items if they need to do an equipment 40:0040 minutespurchase. Not a major equipment purchase, but an equipment purchase. Uh whether it's instructional or whether it's something that's classroom 40:0940 minutes, 9 secondsoriented. was able to meet with them and move $29,000 out of those line items because at this point in time we do not 40:1740 minutes, 17 secondsfeel that that would be a need this year and we have other ways to go about meeting that if it came up. Uh Brad 40:2540 minutes, 25 secondsworked on internet connectivity last year and got a reduction in our cost and so once we were assured that that cost 40:3340 minutes, 33 secondswas no longer was going to be reduced we were able to pull some of that out of there. Uh we also looked at other 40:4140 minutes, 41 secondscontracted service line items and uh we've been working on a two three-year project where we've been upgrading 40:4940 minutes, 49 secondstwo-year project where we bought the majority of the equipment to upgrade our infrastructure, our internet 40:5640 minutes, 56 secondsinfrastructure, uh and working with Bluegrass who was helping us install and coordinate all of 41:0541 minutes, 5 secondsthat stuff. And we were able to again we make budgets before the end of the year. 41:1141 minutes, 11 secondsSo after we saw how much we were able to have done or we had completed, we were able to reduce that other contracted 41:1841 minutes, 18 secondsservices dollar in there. Again, additional instructional equipment that we had budgeted for, we were able to say 41:2641 minutes, 26 secondsat this point in time, we're looking pretty good in these areas. So these are expenditures that we don't have to have. 41:3341 minutes, 33 secondsUm, one of the other things that we have had in here, if you look in that first group 41:4041 minutes, 40 seconds72620790 other equipment, uh, we have lots of cameras as you guys 41:4841 minutes, 48 secondsknow from a security standpoint. And so, just like on the Chromebooks and stuff, 41:5541 minutes, 55 secondswe have to budget to replace. And so, we initially budgeted those dollars. We budget those dollars in hopes that we'll 42:0442 minutes, 4 secondsget the safety grant each year, but I don't budget the safety grant because if we have to replace cameras, we still 42:1142 minutes, 11 secondshave to replace cameras. Uh we were able to do the replacements this year with 42:1942 minutes, 19 secondssome of the leftover ones that we had from previous years and we were able to upgrade the licenses on the ones that we were concerned about at a minimal cost. 42:3042 minutes, 30 secondsSo we don't have to replace those. So we were able to pull those funds out also. 42:3642 minutes, 36 secondsAnd so that first section is where we went in and looked at and said, "Hey, we budgeted for these needs. They're going to need to be budgeted for every year. 42:4742 minutes, 47 secondsThat's the reality. You're going to have to replace at some point in time. But for this year, we said we can pull these 42:5542 minutes, 55 secondsthings out." So of that 363 that you see there, probably somewhere around 43:0243 minutes, 2 seconds290 of it is legitimate expenditures that we would have done in a normal year 43:0943 minutes, 9 secondsthat we don't feel like we have to do this year. Uh and we'll be fine in doing 43:1643 minutes, 16 secondsthat. Uh the next section is where I went and worked with supervisors and 43:2443 minutes, 24 secondsstuff and looked at smaller line items that we had. Uh some of those line items where 43:3143 minutes, 31 secondswe put in for poach stance, we put in for travel, we put in for um um other 43:3843 minutes, 38 secondssupplies and materials. Uh looked at what we had expensed in past years. And generally a lot of times we don't 43:4643 minutes, 46 secondsexpense those line items but they're there in case we need them because you don't want to have to come back do 43:5443 minutes, 54 secondsanother budget amendment and it be a month later when you need it. So we were able to look at those things do some 44:0144 minutes, 1 secondreductions in those areas. um was able to look at um you'll see some 44:1044 minutes, 10 secondsum 7262036 maintenance and repair equipment. That is that reduction is based off of 44:1944 minutes, 19 secondsseveral years of history that we feel like we're comfortable in being able to reduce that at this point in time. other 44:2744 minutes, 27 secondscontracted services um didn't reduce it significantly uh because 44:3544 minutes, 35 secondsum that's where that line item there's a few things in there but one of the big ones in there is our mowing. We've had a 44:4344 minutes, 43 secondsvery wet spring uh and summer. So I'm not sure where that's going to trend. 44:4944 minutes, 49 secondsSo, I didn't cut it as far as probably what I could, but felt like that was a 44:5544 minutes, 55 secondsgood safe spot to be right now. Um, and so that's where those line items 45:0245 minutes, 2 secondscome in. In our uh prek, we were able to reduce some of our other supply and material and other equipment uh items by 45:1245 minutes, 12 seconds8,000 a piece down to 7,000 in each line item. And um so that's where that 45:1945 minutes, 19 seconds$86,000 has come from. Uh also uh the last part of that and I did not put the note out there beside it. I apologize for that. 45:3045 minutes, 30 secondsUh where you see on behalf contributions for OPED. So we had budgeted initially about 70,000 of OPED expenditures where 45:3945 minutes, 39 secondswe pay the insurance for this year. I think that's going to be a little bit high. uh but we didn't budget the whole 45:4845 minutes, 48 secondsrevenue portion of it and so I went back and added that revenue portion uh 20,000 45:5445 minutes, 54 secondswe had budgeted 50,000 of it u the 50,000 other vocational revenue that you see there is in relation to our TCAT 46:0346 minutes, 3 secondsdual enrollments and so we get funds in for our teachers who uh teach those TCAT 46:1246 minutes, 12 secondsdual enrollments based off of the amount students they have. Uh and so those funds are used in multiple ways that the 46:1946 minutes, 19 secondsteachers are compensated. Um and they get we we set aside funds and send it 46:2646 minutes, 26 secondsout to their programs for materials and stuff in their program. And so we went on ahead and budgeted some of that 46:3446 minutes, 34 secondsrevenue uh based off of the amount that we received last year. We received more than 50,000. So we have not budgeted the 46:4246 minutes, 42 secondswhole anticipated revenue but what we would currently have in line items were expenditures. 46:5046 minutes, 50 secondsBudget amendment nine was an additional uh the first part there is some additional salary cuts that we were able 46:5746 minutes, 57 secondsto look at as we finished up looking at where we were at. So um just in some of our expenditure line items and 47:0547 minutes, 5 secondsreductions, educational assistance, we did not have a significant reduction in educational assistance, just so you 47:1347 minutes, 13 secondsknow, but um as we were able to move some of those things, we did have an increase in um medical personnel, OT, uh 47:2347 minutes, 23 secondsoccupational therapist. So you do see that there's an increased line item there. Uh but we were able to go in and look at our budget versus where we 47:3247 minutes, 32 secondsprojected and we were able to reduce again uh the expenditures by about a 47:3947 minutes, 39 secondstotal of $137,000 uh in relation to that one. And then the final one, medical insurance. The final 47:4847 minutes, 48 secondsportion here on nine is medical insurance. Um, those of you who have been on the board for a while, you know 47:5647 minutes, 56 secondsthat in the past we've had a big cushion in the medical insurance area. 48:0448 minutes, 4 secondsThat cushion is no longer there uh for multiple reasons. Um, one um to maintain 48:1348 minutes, 13 secondsthat cushion would be to put our budget more out of alignment than what it would be. We maintained that cushion 48:2248 minutes, 22 secondsespecially after we made the adjustments or we changed the benefit to 70% for um 48:3148 minutes, 31 secondsum non employee related um or not non-employee employee non employeeonly 48:4048 minutes, 40 secondspremiums uh to be more competitive with the systems that were around us. Um that gap has 48:4948 minutes, 49 secondsthe cushion that's in there uh has the window quite a bit. Um I was comfortable 48:5748 minutes, 57 secondswith about 89,000 on this. I actually think it'll be higher than that, but um 49:0749 minutes, 7 secondsthere's not enough room to if we had five people come on at open enrollment that could change and and put us to 49:1649 minutes, 16 secondswhere we really wouldn't have enough wiggle room to do things. And so at this point in time, that was the comfortable part 49:2549 minutes, 25 secondsin doing that. Um so those are those two budget amendments. What they total in 49:3249 minutes, 32 secondsreduction uh all three budget amendments together what they total in reduction uh is about 49:4049 minutes, 40 seconds$1.3 million 1.371 uh in expenditure line items. Uh so that 49:4849 minutes, 48 secondsreduces the budgeted expenditures. 49:5449 minutes, 54 secondsUm we also increased by our revenues by 70,000. And so the gap that is in 50:0350 minutes, 3 secondsbetween those then goes from where we had a $5,650 50:1050 minutes, 10 secondsgap. It's now a $3,564,000 gap with a uh unassigned fund balance of 5.91%. 50:2250 minutes, 22 secondsUm, the other thing in our discussions with the comprollers's office was about 50:3050 minutes, 30 secondsour budgeting of property tax and our budgeting of sales tax. And so we did have a discussion with them. They wanted 50:3950 minutes, 39 secondsto know why we budget where we we are at. Crystal informed the controllers's office on our property tax. We do that 50:4750 minutes, 47 secondsat 93% of the total to be collected. We generally collect about 98% of the total 50:5650 minutes, 56 secondsthat can be collected. And so that would be about an additional 162,000 that we 51:0351 minutes, 3 secondswould receive in revenue for property tax. Uh but that is not in the budget. 51:1051 minutes, 10 secondsUm because if we budgeted that increased maintenance of effort uh also we recognize that pro probably sales tax we 51:2051 minutes, 20 secondsbudgeted this year at 3.1. We knew that it came in at over 3.6 for this year and 51:2751 minutes, 27 secondswith the projected increase it's going to be somewhere between 3.7 and 3.8 next year. So that's an additional roughly 51:3551 minutes, 35 seconds700,000 on the sales tax side of revenue. that's not in the budget, but 51:4251 minutes, 42 secondsthat they wanted to be aware of. And so, as we account for that, then you're 51:5151 minutes, 51 secondslooking at a budget deficit. If those funds were actually in the budget, but the reasonleness of receiving them is 51:5951 minutes, 59 secondsvery reasonable. That would put a budget deficit of about um 2.4 4 million 52:0652 minutes, 6 secondsum and a uh unassigned fund balance of about 3.2 52:1352 minutes, 13 secondsmillion. And um that's kind of where these discussions went. But that was not their main concern. That was one of their concerns. 52:2552 minutes, 25 secondsThe other concern is cash flow. 52:2852 minutes, 28 secondsUh, and so when the books closed this year, because we had roughly $2.7 52:3452 minutes, 34 secondsmillion of revenue that had not come in yet, our cash at the end at the beginning of July at the end of June was 52:4352 minutes, 43 secondsabout 3.6 million. Last year at this time, and I provided that information for you on one of the sheets, last year 52:5252 minutes, 52 secondsat the beginning, it was 6.2 million. 52:5752 minutes, 57 secondsOur cash, our monthly cash is generally not going to be, it's going to be 2.9 as far as what we expend. Sometimes 53:0653 minutes, 6 secondsit'll be over three. Um, sometimes it'll be a little less than 2.9. There's 53:1253 minutes, 12 secondsmultiple amounts, but I did I looked at cash flow from last year. Um, and the 53:2153 minutes, 21 secondsway our cash comes in is we receive piece of money starting in August. 53:2953 minutes, 29 secondsSo roughly about 2.5 million from the state starting each month in August. We 53:3653 minutes, 36 secondsreceive our sales tax dollars. And then what happens in February is we get 53:4353 minutes, 43 seconds95% of our property tax dollars. So last year where we were at 6.3 in July in 53:5353 minutes, 53 secondscash we at at the end of February we were at 10.3 and that's with everything we have 54:0054 minutespaid so far that year but we still had 10.3 million of cash. By May we were down to 7.3. We do not receive a TISA 54:0954 minutes, 9 secondspayment in May. and then by the the end of June because we paid two payrolls in June. 54:2054 minutes, 20 secondsUh for those of you who are not familiar or we pay those that are on 12 checks, 54:2854 minutes, 28 secondsunless you're a 12 month employee, we paid two checks uh in June and um so our cash got down 54:3854 minutes, 38 secondsto 3.4 million. Now again, we were waiting on some revenue coming in of about 2.7 that would bump that back up. 54:4754 minutes, 47 secondsUm cash flow is going to be a concern at this point in time next year if we're 54:5554 minutes, 55 secondsnot able to address things uh during the year in our spending and if we're not able to find additional 55:0355 minutes, 3 secondsrevenue. Uh, and so that concern is a little bit of what's driving them. Uh, 55:1255 minutes, 12 secondsor it's a lot of what's driving them in my opinion. And it's a legitimate concern. And I appreciated the conversations. I didn't feel good about 55:2055 minutes, 20 secondsthe conversations necessarily that we had. I did, but it wasn't always 55:2755 minutes, 27 secondscomfortable. Um, but it's the reality of the situation and it's not anything that we have not been talking about for the 55:3655 minutes, 36 secondslast 3 or 4 years or longer. Um, but it's hit and that's where we're at. 55:4355 minutes, 43 secondsThese budget amendments will go before the county commission on Monday night and they will become part of our budget 55:5155 minutes, 51 secondsthat gets approved by the state if the county commission approves them. 56:0056 minutesAnd so I may have made that as clear as mud, but 56:1056 minutes, 10 secondsI knew it was going to hit one of these days. 56:1456 minutes, 14 secondsJust didn't want it to be quick as it was. 56:1756 minutes, 17 secondsYeah. Well, you know, we the reality is we hit thumb balance this year. basically what we 56:2656 minutes, 26 secondstold you last May and June that we expected to hit a year ago May and June. We said cuz you 56:3456 minutes, 34 secondsguys wanted us to work to get that reasonable number down to 2.5 and that's what we did. So we hit it at 56:4256 minutes, 42 seconds2.6 a little bit more. I was hoping and we were trending to 2.2 or so but that 56:4856 minutes, 48 secondsdidn't happen. And um once you hit it's going to be perpetual 56:5856 minutes, 58 secondsif you don't have additional revenue and if you don't 57:0657 minutes, 6 secondsaddress expenditures where you can address them. 57:1857 minutes, 18 secondsAny questions? Concerns? 57:2257 minutes, 22 secondsLots of concerns. just hopefully Monday night will pass smooth move and and uh 57:2957 minutes, 29 secondswell I do have one in your in your notes controller con uh discussions 57:3757 minutes, 37 secondsyou got they spoke of having an unassigned fund balance at 8% in parenthesis it says I think and of us 57:4657 minutes, 46 secondstrying to have a budget that did not hit fund balance so 57:5257 minutes, 52 secondsin those discussions questions it there wasn't always 57:5857 minutes, 58 secondsclear clear things there was basically these are where we want to see you at these 58:0758 minutes, 7 secondsare where the 8% was thrown out there and I think where that is coming from is 58:1658 minutes, 16 secondsbecause if if people have at a minimum now law is 3% % but if you have it at a minimum 58:2558 minutes, 25 seconds8% and this is why I think because they threw multiple percentages out there and it wasn't that 58:3358 minutes, 33 secondsthey were being unclear they were just trying to walk us through and see walk through different scenarios. Right. 58:3858 minutes, 38 secondsRight. And so on August 6, while some of you were uh in Jackson 58:4658 minutes, 46 secondsum and I had presented the additional 363,000 58:5458 minutes, 54 secondswhich was kind of coming from our conversation on Monday that we the the previous Monday that we had 59:0359 minutes, 3 secondsthey threw out a can you find 3.2 2 million. 59:1159 minutes, 11 secondsAnd to be honest with you, I had a heart attack. I can't close that. 59:1659 minutes, 16 secondsI did not have one, but my wife probably thought I did. I did not talk to her about any of it, but it sent me for a 59:2559 minutes, 25 secondstail spin because 3 point being able to find an additional 3.2 million in this budget. 59:3359 minutes, 33 secondsI'm not saying we can't get there as we do it, but cutting 3.2 million would it's 59:4159 minutes, 41 secondsSo when Miss Tidwell got back on that Friday, I was able to talk with her. We set up a time to talk with them just in a phone 59:5059 minutes, 50 secondsconversation so she would get caught up to speed. And ultimately, do I think we need to start 59:5759 minutes, 57 secondsplanning on zerobased budgeting because of where we're at and if we're not going to get well, even if we are going to get 1:00:061 hour, 6 secondsrevenue. Um, yeah, we probably need to start going that direction. Some of that's going to be hard to tell because 1:00:131 hour, 13 secondswith um insurance, we do not get the increase until after we've already budgeted. Um, we budgeted a 6% increase. 1:00:221 hour, 22 secondsended up being 10.4%. 1:00:251 hour, 25 secondsWe found that out in June. Uh, and those things happen. Um, but the things that 1:00:341 hour, 34 secondswe've been working on, Miss Ted's been working on um with staff staffing and and other areas. 1:00:451 hour, 45 secondsum we feel like we're in a good process to move forward, but that won't address 1:00:511 hour, 51 secondsour issues by themselves. Um so, um there's just several things we need to look at and discuss. 1:01:001 hour, 1 minuteOriginally, our plan last year was to start telling that story in December. If you guys remember, we talked about that 1:01:071 hour, 1 minute, 7 secondsin August or but then we got a big old um surprise that came our way and that 1:01:141 hour, 1 minute, 14 secondskind of put us in a little bit of limbo on some of that and u 1:01:211 hour, 1 minute, 21 secondsum but we are where we're at. We're addressing things. Um, we still have to 1:01:271 hour, 1 minute, 27 secondsbe concerned cuz even if we're able to reduce by another million, 1:01:341 hour, 1 minute, 34 secondsthat still means we're going to hit 1.5 or so. Even if we're able to do those 1:01:411 hour, 1 minute, 41 secondsthings, we have not had this discussion yet. 1:01:461 hour, 1 minute, 46 secondsWell, we have, but we on some of them. I will probably bring more budget amendments to you that if it's a line item that we don't need to spend in this 1:01:541 hour, 1 minute, 54 secondsyear, we're probably going to amend it and because if the money is not there, then 1:02:001 hour, 2 minuteswe're not looking to spend it. Um, we have not and do not spend frivolously. 1:02:081 hour, 2 minutes, 8 secondsUm, I have appreciated um our supervisors looking at things, looking hard. I've told them that I'm 1:02:161 hour, 2 minutes, 16 secondsgoing to be a jerk this year. Some of them said that's not anything new. 1:02:231 hour, 2 minutes, 23 secondsBut they I I have not they come in and ask 1:02:291 hour, 2 minutes, 29 secondsum making we're justifying uh Marcy and I will talk about them and 1:02:371 hour, 2 minutes, 37 secondsand see where we need to go on certain things or maybe if it's not a have to we don't need to do it right now. 1:02:481 hour, 2 minutes, 48 secondsNow, it shouldn't impact our instruction and it shouldn't impact our safety. Um, but anything else, if it's not a have 1:02:571 hour, 2 minutes, 57 secondsto, we really need to tighten and say, and there'll be complaints cuz there'll be people saying, well, why aren't we 1:03:051 hour, 3 minutes, 5 secondsdoing this? What about paper? What about whatever? What about, you know, I mean, there's just multiple directions you can 1:03:121 hour, 3 minutes, 12 secondsgo. Okay, I'm going to shut up and let you guys projects uh we've got several on there that we've got. Has any bid been led? 1:03:241 hour, 3 minutes, 24 secondsAnything like tennis court? 1:03:251 hour, 3 minutes, 25 secondsSo, we talked about we'll get the tennis court bid out to uh this coming week so you guys can approve it at the September 1:03:351 hour, 3 minutes, 35 secondswhatever day 13th board meeting. I think it's is it 13th? It's somewhere in there. It's 1:03:431 hour, 3 minutes, 43 secondsIt's the Mon 14th. It's the Monday following Labor Day. So, yeah, we talked about that today about getting that bid out. So, that one will be good to go. 1:03:531 hour, 3 minutes, 53 secondsBut, do we know any more about floor at the high at the East High School? 1:03:581 hour, 3 minutes, 58 secondsOur understanding at this point in time is that that floor, and this is talking with coach, and I need to talk more, but 1:04:051 hour, 4 minutes, 5 secondsuh we talked with him in uh we all went out there in June. We went out there again in July and we had a meeting a 1:04:151 hour, 4 minutes, 15 secondscouple weeks ago that right now everyone is comfortable with that floor as it is. 1:04:231 hour, 4 minutes, 23 secondsUh we do still need to think about some point in time uh replacing it. Um, but the work that 1:04:321 hour, 4 minutes, 32 secondsonce it came back down, um, and they were able to get the moisture out of there, I think it was a playable court. 1:04:421 hour, 4 minutes, 42 secondsUm, well, I know it was a playable court because it played on it. Co coach would be the first one up here telling you if he was concerned about that floor right now. 1:04:521 hour, 4 minutes, 52 secondsAnd it's not it's not great to put it off, but I don't think we're in a bad spot from it. 1:05:001 hour, 5 minutesAnd uh so they'll do the screening and stuff that they do uh I think over fall 1:05:061 hour, 5 minutes, 6 secondsbreak as normal with our floors, but I don't think at this point in time there's a need to replace it. 1:05:201 hour, 5 minutes, 20 secondsWe know how we got here, right? With the ra the raises for the We we got here several ways. 1:05:271 hour, 5 minutes, 27 secondsYou don't think that's the big one? 1:05:301 hour, 5 minutes, 30 secondsUm, how much how much did the uh total pay packages percentage go up in the in the last four years to now? 1:05:391 hour, 5 minutes, 39 secondsI mean, we went from 40 to 50 on entry- level teachers and we took everybody else's raises up. We give out historical raises. 1:05:461 hour, 5 minutes, 46 secondsWe did. Yes, I agree. And I mean, I've never seen raises parts that were mandated, right, we had to do, but the board chose to do other raises that weren't mandated. 1:05:571 hour, 5 minutes, 57 secondsWell, yeah. Right. Exactly. 1:05:581 hour, 5 minutes, 58 secondsAnd that's neither saying it's right or wrong. 1:06:021 hour, 6 minutes, 2 secondsHow much of this budget is uh is is is the what 85%. How much of this budget is pay packages? Uh you know, just pay or pay the package. 1:06:131 hour, 6 minutes, 13 secondsYou know, it's probably 80% by the time you get into everything that's associated with uh with personal. So that's how much 80% what 38 million. 1:06:221 hour, 6 minutes, 22 secondsIs that what Well, now if you get down to it, you're at 30 1:06:291 hour, 6 minutes, 29 secondswith these budget amendments. You're at Let me find my paper. I got too many papers right here. 1:06:381 hour, 6 minutes, 38 secondsActually, it's you're 365 now with these budget amendments. 1:06:451 hour, 6 minutes, 45 secondsSo 80% of that would be Yeah. 8 time 3240. 1:06:511 hour, 6 minutes, 51 secondsIt's it's pushing $30 million. 1:06:541 hour, 6 minutes, 54 secondsIt's significant. And so, and so I dare say in 2022 that was not that was closer to 20 probably, wasn't it? 20s. 1:07:041 hour, 7 minutes, 4 secondsI'd have to go back and look. I I would not say it was. 1:07:071 hour, 7 minutes, 7 secondsI mean, I think it's a little disingenuous. We say we got there several different ways when one of them's the big number. 1:07:121 hour, 7 minutes, 12 secondsNo, the the it's Yeah. 1:07:151 hour, 7 minutes, 15 secondsOne, I'm not being disingenuous. What I mean was a poor choice of work. 1:07:191 hour, 7 minutes, 19 secondsI know the salaries have been a major increase cuz we've done 4% 6% we did 30,000. Well, you said we got there several. 1:07:271 hour, 7 minutes, 27 secondsWhat's the other way we got? 1:07:291 hour, 7 minutes, 29 secondsWe had we had um Esser revenues coming in and doing our uh capital products. 1:07:391 hour, 7 minutes, 39 secondsSo accumulating quite a bit capital project. We were having to meet needs. 1:07:441 hour, 7 minutes, 44 secondsWe were having to we were addressing cost of living increases. And when I say 1:07:521 hour, 7 minutes, 52 secondswe, not all of the salaries that were increased was proposed in the budgets 1:07:591 hour, 7 minutes, 59 secondsinitiative. The board chose to go those directions. We talked about what we needed to do on insurance. That was also 1:08:071 hour, 8 minutes, 7 secondsThat's all pay packages though. That's all it is. So it's personnel related. 1:08:121 hour, 8 minutes, 12 secondsYeah. about one say about let's say about 1.5 if a person's salary is a 100,000 you can figure 150 that person's going to cost 1:08:201 hour, 8 minutes, 20 secondsy so so 1.5 of what they actually get paid is the their pay packages and so that's what I'm getting at I just think 1:08:281 hour, 8 minutes, 28 secondsthat and and that's where the states got to realize you know did they address that at all the the the or that wouldn't 1:08:371 hour, 8 minutes, 37 secondsrun under their purview or the controllers or no That's the controller is not in control of the internet. That's 1:08:441 hour, 8 minutes, 44 secondsI know it. But they're aware of it though. 1:08:471 hour, 8 minutes, 47 secondsYeah, they're Yeah, they absolutely know that those things. But when when you say, you know, that's not 1:08:551 hour, 8 minutes, 55 secondsthe only thing that has driven we'd have plenty of money right now if we was still we hadn't had to do that, right? 1:09:031 hour, 9 minutes, 3 secondsBut I don't regret doing that. We have to keep our people. 1:09:061 hour, 9 minutes, 6 secondsI'm not I don't regret it at all. But I just think we need to remember how we got here because if if you if if you don't remember how you got here, then 1:09:141 hour, 9 minutes, 14 secondshow you going to fix what's going on going forward? You know what I'm saying? 1:09:181 hour, 9 minutes, 18 secondsThat's all I'm I think it I was hearing voted for those things and and and I agree with that cuz we were in a dismal place as far as school rankings at that 1:09:261 hour, 9 minutes, 26 secondstime and we re we invested in instruction and our people and that was that's been a success. But now as the 1:09:341 hour, 9 minutes, 34 secondsbudget and that's what we all but the the what's don't assume that the state did not provide funding for those increases. They did. 1:09:431 hour, 9 minutes, 43 secondsYeah. But they didn't. Now they didn't provide 100% of funding. 1:09:461 hour, 9 minutes, 46 secondsThey provided funding at a level of what the state says we should have personnel at based off of our numbers. 1:09:541 hour, 9 minutes, 54 secondsRight? 1:09:551 hour, 9 minutes, 55 secondsThat does not take into account the uniqueness of Hickman County. That Hickman County has citrus. 1:10:011 hour, 10 minutes, 1 secondRight. And so that's just uh and that's not either right or wrong. It's just the 1:10:091 hour, 10 minutes, 9 secondssituation we're in, right? And the things that we have. 1:10:131 hour, 10 minutes, 13 secondsI know it's my last meeting, but I mean if you're going if you're going to fish, you if you're going to hunt for or you need that kind of money, you're going to have to go to that 80% somehow. 1:10:231 hour, 10 minutes, 23 secondsWell, we've already started going to that 80%. We reduced staffing by 19. 1:10:281 hour, 10 minutes, 28 secondsYeah. Now, how much were they making though? It didn't net out but $700,000. 1:10:331 hour, 10 minutes, 33 secondsDid it net out 700? 19 should have been double that, shouldn't it? 1:10:371 hour, 10 minutes, 37 secondsNow, it wasn't all teacher personnel and it was What was the pay package on the What would you say the average pay package is 1:10:441 hour, 10 minutes, 44 secondsfor the 190,000 50,000? 1:10:511 hour, 10 minutes, 51 secondsSo, here's what you have in the first budget amendment on budget 7. I 1:10:581 hour, 10 minutes, 58 secondsidentified $695,000 of salary related positions. 1:11:041 hour, 11 minutes, 4 secondsThen on this Can I stop you? Is that from the 19? 1:11:081 hour, 11 minutes, 8 secondsThat is from some of the 19 that we were able to verify as we were doing it. Then 1:11:161 hour, 11 minutes, 16 secondsI've also identified on budget amendment number nine an additional $137,000 1:11:241 hour, 11 minutes, 24 secondsthat's associated with line items. Now keep in mind we did do pay increases. 1:11:321 hour, 11 minutes, 32 secondsAnd so while that 19 may come down, we may have not included everything 1:11:421 hour, 11 minutes, 42 secondsevery sign every amount of pay increase in the original budget because we weren't sure what our pay scales would 1:11:501 hour, 11 minutes, 50 secondsbe. And we're also even at this as the year goes on, what we have to be careful 1:11:571 hour, 11 minutes, 57 secondsabout is if we have a certain amount of students come in at a grade level, then 1:12:041 hour, 12 minutes, 4 secondswe may have to hire another teacher or if we have we we move some positions 1:12:111 hour, 12 minutes, 11 secondsfrom uh our support staff. But if we have the need for or have to have an 1:12:181 hour, 12 minutes, 18 secondsadditional one to one or have to have an additional assistant in an ELC, then we 1:12:251 hour, 12 minutes, 25 secondshave to do that. If we cut it all from the budget at once, then we have to come back and and then again, it's a month past the need to address those needs. 1:12:361 hour, 12 minutes, 36 secondsSo, we've identified over $800,000. And then when you take the 1:12:441 hour, 12 minutes, 44 secondsinsurance $900,000, I could probably go $100,000 more, but I'm not comfortable in doing that 1:12:521 hour, 12 minutes, 52 secondsbecause we've had changes. We we have some Well, I'm not asking you saying you should do that. I'm just 1:12:591 hour, 12 minutes, 59 secondsNo, but it just that's why it doesn't come to the exact number. We also had, 1:13:061 hour, 13 minutes, 6 secondsso we don't get funding for this, but our uh retirement percentages all went up. 1:13:151 hour, 13 minutes, 15 secondsWell, not all of them. One is set, if you're a hybrid, that's set at 9%. 1:13:211 hour, 13 minutes, 21 secondsSupport staff went from 12.9% to 13.33% and it was 11.39% 1:13:301 hour, 13 minutes, 30 secondstwo years ago. So that's an increase of 2% in retirement. Plus, our legacy people went up a whole percent or almost 1:13:381 hour, 13 minutes, 38 secondsa percent in their retirement um cost. So, those are additional costs 1:13:451 hour, 13 minutes, 45 seconds100 to $100,000 that and and sometimes even more than that. I'd have to go in and look at the 1:13:521 hour, 13 minutes, 52 secondsexact amount. But it's not just a salary increase that happens from the state. 1:14:001 hour, 14 minutesThere's other things that drive that. 1:14:031 hour, 14 minutes, 3 secondsThere's the insurance adjustment that we did that also drives that. 1:14:071 hour, 14 minutes, 7 secondsBut that's still your pay. That's still your people. 1:14:101 hour, 14 minutes, 10 secondsYeah, it's people. It is absolutely some quick math. It's still your people. 1:14:141 hour, 14 minutes, 14 secondsIf you average everything that he's that they cut out and saved and divided by 19 averages a little over almost $52,000 1:14:221 hour, 14 minutes, 22 secondsper for that. That's everything. 1:14:241 hour, 14 minutes, 24 secondsThat's the medical that's the salaries everything. 1:14:291 hour, 14 minutes, 29 secondsAnd I was just thinking that would be higher. Yeah, it's about I I would say it could be higher. This is what I'm I was thinking that would be somewhere in 70 or 80. 1:14:391 hour, 14 minutes, 39 secondsYou probably got some support personnel that don't make near as much and then you've got some higher paying jobs that so that as an average it 1:14:481 hour, 14 minutes, 48 secondsyou said you had to leave some in in case we have to add. Yeah. 1:14:501 hour, 14 minutes, 50 secondsWell, you you have to leave some in in case you add, but you also don't know what deductions they're going to take. 1:14:561 hour, 14 minutes, 56 secondsSo 7.65% 65% of salary versus if they have a bunch of pre-tax stuff that 1:15:031 hour, 15 minutes, 3 secondsreduces down. It's not at I make adjustments to what I'm comfortable with and I know are going to be there so I 1:15:121 hour, 15 minutes, 12 secondsdon't have to come back and make adjustments again. Now, I'm nervous about having to come back and make adjustments on this in the other 1:15:191 hour, 15 minutes, 19 secondsdirection cuz it could happen. I think these are legitimate cuts. And I told the controller, the reality is we could 1:15:281 hour, 15 minutes, 28 secondshave gone in and cut across the board and met what they wanted us to do and we 1:15:351 hour, 15 minutes, 35 secondswould have been back here in December adding back to it. What we want to do was give them cuts that we felt was 1:15:431 hour, 15 minutes, 43 secondslegit cuts that we knew were going to be in there and that we would not have to 1:15:501 hour, 15 minutes, 50 secondscome back and do. Yes, staffing is 80% or more of our cost. We know that. And 1:15:571 hour, 15 minutes, 57 secondsso your biggest bang for your buck if you're reducing is going to be in staff. You you're going to have to look there. 1:16:041 hour, 16 minutes, 4 secondsThe other the other stuff is uh uh non-discretionary, you know, the spending, you know, you got to pay the electric bills. You got to pay the the 1:16:131 hour, 16 minutes, 13 secondsthe hard also and you've got that lean, Mike. I the last I know when I was chairman a couple years ago, I know you and Mr. Mullins 1:16:211 hour, 16 minutes, 21 secondswork and you're y'all working together and and and that non-discretion the spending is lean. I know that and and so and that's all I'm saying. No, I 1:16:301 hour, 16 minutes, 30 secondsknow. And I'm I'm And that was a poor choice of words when we go saying disingenuous. I didn't mean anything by that. Yeah. 1:16:361 hour, 16 minutes, 36 secondsBut we we are our community has to recognize where we're at. We 1:16:451 hour, 16 minutes, 45 secondsrecognize where we're at as far as doing some of the things that we need to do from a personnel side. Uh we've talked 1:16:521 hour, 16 minutes, 52 secondsabout that for years coming out of CO and in some of those reductions. We try and do reductions, 1:17:001 hour, 17 minuteshave tried to do reductions based off of normal attrition. The attrition don't always happen. Uh Marcy went in there 1:17:091 hour, 17 minutes, 9 secondsand made some hard decisions after she got in here after the budget was already passed. 1:17:161 hour, 17 minutes, 16 secondsUh because we knew we had to approach that regardless of the budget and we're 1:17:231 hour, 17 minutes, 23 secondsalready in those discussions for next year. But those aren't the only areas. 1:17:281 hour, 17 minutes, 28 secondsThere's probably, if we can get savings in our utilities, there's probably 150 to 200,000 that we 1:17:381 hour, 17 minutes, 38 secondscould save in there from what's budgeted. Um, but that is if you have 1:17:461 hour, 17 minutes, 46 secondstoo many cold days or too many hot days, that changes everything. But there are things that we're looking at and doing and trying to address on those sides. 1:17:561 hour, 17 minutes, 56 secondsThe reality is you're going to find your savings in small amounts. You're generally not going to find them in big 1:18:021 hour, 18 minutes, 2 secondsamounts unless it's personnel related or not buying buses or or things along that 1:18:081 hour, 18 minutes, 8 secondsline. And that's not what personnel we're addressing. We've been trying to address. We've been addressing for two 1:18:161 hour, 18 minutes, 16 secondsyears, three years. um not always at the speed that we need to, but um 1:18:241 hour, 18 minutes, 24 secondsyeah, that's where your biggest bang is going to come from as you look at things. 1:18:291 hour, 18 minutes, 29 secondsI'll make I'll make a motion we approve uh eight and nine. 1:18:351 hour, 18 minutes, 35 secondsI'll second motion, second approve budget changes eight and nine. Any roll call vote? Mazize. 1:18:431 hour, 18 minutes, 43 secondsYes. 1:18:441 hour, 18 minutes, 44 secondsTaylor, yes. Coup. Yes. Har. Yes. Poss. Yes. Yes. 1:18:541 hour, 18 minutes, 54 secondsIs there anything else that comes up? We got uh remember May 7 or September 17th is our fall meeting and uh we need to 1:19:021 hour, 19 minutes, 2 secondsleave here by about 3:00 was driving. Are we going to meet? 1:19:101 hour, 19 minutes, 10 secondsShe driving. We can leave at 4:30 and be there. She's put me in this chair with the wheel. I didn't know you were coming back. 1:19:181 hour, 19 minutes, 18 secondsI thought you said so everybody can. I'm going. Who else is going? I'm going. I'm going. 1:19:251 hour, 19 minutes, 25 secondsI'm going to try, but I don't got to 3:30. I'm going to try. Are we going to meet here? Yeah. We'll meet here. 1:19:321 hour, 19 minutes, 32 secondsTake a van. Go 3 or 3:30. What? 3 or 3:30? It starts at 4:30. 1:19:401 hour, 19 minutes, 40 seconds4:30. And we got to go to EOP Middle School, which is in Murray County. I don't know how far. Somebody look it up. 1:19:471 hour, 19 minutes, 47 secondsSee how far it's down there. 1:19:591 hour, 19 minutes, 59 secondshere. So we can leave at 3:15. We can leave at 3:15. Okay. 1:20:021 hour, 20 minutes, 2 secondsWhere you guys middle school? So 31. 1:20:101 hour, 20 minutes, 10 secondsWe got a meeting. We got one. 1:20:161 hour, 20 minutes, 16 secondsIf anything changes, uh, I hope that we can 1:20:231 hour, 20 minutes, 23 secondswith our new commissioners some down the road, we can have a retreat, 1:20:311 hour, 20 minutes, 31 secondsall of them get uh that we come and explain to them about how education is budgeted, which 1:20:411 hour, 20 minutes, 41 secondsI've been there for years, I don't think, know and u So that's one of the topics we need to talk about. 1:20:481 hour, 20 minutes, 48 secondsYeah, let me say this. We did tell the controller's office that you guys had planned on doing that and they 1:20:561 hour, 20 minutes, 56 secondswanted that. I mean, they were pleased with that. We told them about action steps we had, but that was one of the action steps 1:21:031 hour, 21 minutes, 3 secondsand they felt that that's an important thing to do. been working. 1:21:091 hour, 21 minutes, 9 secondsThey didn't they say they come and talk or they were they I don't know if they will end up being here at the meeting on Monday 1:21:161 hour, 21 minutes, 16 secondsnight. They did talk about possibly coming down. Um but they didn't say anything today about necessarily coming down. 1:21:281 hour, 21 minutes, 28 secondsYeah, they did offer to come to one of the commissioners. 1:21:361 hour, 21 minutes, 36 secondsIs there any more comments? No sir. Do we have a motion to adjourn? 1:21:411 hour, 21 minutes, 41 secondsI make a motion. Have a second. Say I. 1:21:471 hour, 21 minutes, 47 secondsThank you all for coming. I know this was not planned.