School Board · Meeting · Apr 3, 2023

10:05 this time we have our April 3rd meeting this is 10:10 our work session and uh Discovery we've got some things lined up for us so our 10:16 work session for April will be work is our first work session for our budget 10:23 for 2023 2024 each of you should have gotten your initial budget book and Mr 10:31 Elkin uh he's going to come up and talk to us about what's in there and 10:40 how we're um gonna proceed and 10:47 I think if he said if you would stand somewhere in the vicinity of the tables 10:54 [Music] figure this thing out further back 11:02 so is that good yeah okay this is fun figuring this thing out 11:07 uh so first off you got to workbook there and what it is I put some notes in 11:13 on the front and please understand that this is a draft of projected 11:18 expenditures for discussion only it's a starting point for us to look in 11:26 um see and then start looking at areas to prioritize areas to 11:34 change ideas that you might have things that you might want to see included in here 11:42 first thing to look at you don't have to turn over there I'll give you time to do that on your own but you will see that 11:49 the expenditure portion here is 38 plus million now this is a moon shot 11:58 meaning that we we included everything except we left uh salaries at a four 12:09 percent increase to the steps um which is roughly on average about a five 12:16 percent increase when you go from your previous year to the next year step that's across the board every position 12:25 um and again it's just a starting point for discussion um some things to look at on your front 12:32 page where I just wrote some notes revenues local revenues have been adjusted based 12:40 on projections looking at how they have been trending over the last few years some of them declined a little bit in 12:47 that property tax currently has been left at the previous amount from last 12:53 year sales tax had to be increased by 23 500 just that line item to meet the Moe 13:01 and again this is just starting for discussion this isn't uh what is set 13:07 um Tisa is based on estimate from the state of Tennessee we received that estimate 13:14 on the 31st I did not bring a copy of latissa 13:20 estimate um 13:26 yeah we'll be able to do that and that is included in here it shows on your 13:32 Revenue side it shows what the key set amount is that shows what FY 23s 13:39 uh BEP is I am going to provide you some additional information and breakout we 13:46 do still have some questions for the State uh with Tisa and we are also 13:51 having to look at and make sure that all of our coding of students 13:58 is correct and so that is currently just an estimate 14:04 what you will notice uh under revenues that last bullet point and we talked 14:09 this a few times uh coordinated school health Family Resource and safe schools 14:14 which is approximately 236 thousand dollars of additional funding for us is now 14:23 included in the Tisa amount so we do not get 14:29 additional funding it is in that base amount for the student which is 68 60 68 14:38 60. and um 14:57 uh on the revenue side um the projections on the revenue currently 15:03 are a little over 30 million dollars the Tisa amount and I will provide you something in an email compared to BEP uh 15:12 after the 236 thousand dollars is roughly about five hundred thousand 15:18 more than what we would have got under BEP there is a question that we need 15:23 answered from them concerning uh free and reduced lunch 15:29 that is calculated currently under Tisa uh with uh direct cert only 15:36 uh but the way the raw law reads its a little bit vague because it says also 15:43 free and reduced if it includes free energy juice there might be an additional 1.2 or 1.4 million dollars in 15:52 that that we may see um so again looking at from the 16:00 expenditure side on here the expenditures are included four percent staff increase for all positions when 16:06 looking specifically at licensed Personnel because that was a easiest one I could do real quick that's about a 760 16:14 000 increase just on the salary budgeted side if it was to be six percent that 16:20 would be about a million dollar increase in expenditures 16:26 um we did include in here just for starting budgeting purposes because we 16:31 do not have information currently Amanda's been checking and not really 16:38 able to see any projections from the state or or from the federal government on there but I put in seven percent 16:45 increase on medical insurance costs just for a budgeted standpoint right now to 16:51 get us started we want to keep looking uh and try and get some feedback before our next work session uh to try and get 16:59 a better idea of what that cost may be also you're going to see included in here and again just for 17:06 starting point purposes is a a request for 17:12 a total of eight nurse possession positions coming out of 141 we currently 17:17 have five four are in 141 fifth one is 17:23 in our sr2 and that will end this year sr2 will will be done so the request 17:30 from coordinated school health initially was if possible 17:36 um to have a nurse at each school and at least look at what those costs would be 17:42 for us and to proceed that way also included in here from a spreadsheet that 17:48 uh Mike Plunkett provided uh is 2.5 million dollars of capital projects we 17:56 have not prioritize those all of those are currently sitting on the the need to 18:05 do an FY 23-24. and now we'll be able to look and as we 18:11 get into the discussions a little bit more maybe prioritize and say what can be 18:17 done at the start of next year and when I say starting next year and now I'm talking that flight 25 18:23 instead of during the FY 24 school year to where maybe it could be cross budget 18:30 when you say FY 24 do you mean 23 24 yeah so FYI 18:35 right while we're getting ready to start on the budget yeah and um what is not included in there and I 18:43 do think this is a discussion we need to have um 18:49 is the ideal of what do we spend on Safety and Security for our schools 18:57 I watched a video this past week of the 3M 19:05 um covering for Windows 19:13 Derek Newsome also watched it today there are different levels and different 19:18 ways of doing things with that the current cost estimate on those from what 19:25 I could see is about 125 dollars per square foot 19:31 um but the reality even the simplest one that they put on correctly if I'm wrong 19:37 there um without any of the film on the Windows it was about 11 seconds 19:44 with their just one-sided film once one of the windows sided with the 19:52 film was about two minutes and 30 seconds before breach could happen all the way up to how they 19:59 did different things all the way up to six minutes and 30 seconds uh if there's one thing that keeps me awake enough 20:07 it is that and it is not it's it's expensive it's it's 20:17 whatever but I think it's a direction we we need to consider 20:23 um as a district and as a board whatever that amount is and whatever that we can 20:28 do in logical damage here that is not included in this uh 2.5 million dollar 20:34 amount of capital products so the thought is that you guys will 20:40 take time uh to look over this over the next couple weeks before our next work 20:46 session uh I will be updating it with Michelle and with the supervisors on a 20:53 daily basis um I have gone in and looked at projections for fuel for electricity for 21:00 all of that um that's going to pretty much stay even and not a huge increase in our 21:08 budget in relation to that but there's other things that we want to continue to look at in forecast also by the end of 21:14 this week I should have a year in forecast for if we hit fund balance or 21:19 if we don't and that'll give us an idea of how much fund balance we'll have going into next year and but I want you 21:28 to feel free to email me with questions with things that you want to see 21:34 if you find an error in there because with as many calculations and formulas that are in there there's always the 21:40 possibility that can happen do that don't hesitate to give me a call if you 21:46 call the office you can't get me and you have to talk to me call Debbie she'll track me down and make me get on the 21:52 phone with it so it's normally what she does so 21:58 tell me the measurement of a door [Music] 22:04 I estimated about 21 to 25 square feet in there 22:13 cost of what so 22:18 um question for you yes I think it's the headcounter there's some of these that are 22:24 highlighted and it looks like some of the highlighted ones are showing 22:30 um and increase but like the four to eight on medical 22:37 um but then some of them are the same but they're highlighted is that I'm trying to figure out what that means it's like 22:43 like uh it was probably as I was doing it was trying to make sure that I 22:49 highlighted myself just to give you an ideal uh and I'll adjust those off 22:55 on the bus driver one that is the 41 currently shows bus 23:02 drivers and then which is 38 and then we have three people that ride with the 23:08 buses at times so that's that 41 we do have budgeted in there 45 which would be 23:14 41 bus drivers for example where it says 23:19 I think it says that act being actual actual physical year 23 versus budget 23:25 let's go let's go you're 24. right so this isn't what's in the budget for this past year that's how many actually 23:31 that's how may we actually so as uh where are we already budgeting 45 is yes 23:37 okay so that's not actually any increase in budget from previous not in budget 23:43 but it does let you know where there will be some expenditure areas that are less than what the budget amount is like 23:49 if you look at teachers 116 for 71 100 we have 175 23:58 ftes full-time equivalents it's actually a little bit more people than that but we have them on uh half of your 24:05 contracts and we originally budgeted 196 positions in that 24:13 one we have moved to the special ad as far as that budgeted position and 24:18 lowered that one to 195 so you know there's a pretty good cushion in there there's two reasons for that cushion one 24:26 we are required by the state of Tennessee when certain funding comes down to put it in a certain amount into 24:33 instructional salaries two it allows us to cover when 24:40 people go on leave and we have to bring in full-time people 24:46 in or professional people in during that time we have had as many as 12 additional at times over the years at 24:54 one time on leave and having to bring the professional licensed person in and still paying those two salaries during 25:01 that time because of sick time and stuff okay so can you uh 25:08 maybe on a future version of this maybe give a little key to what all 25:13 those program numbers are and can you also include previous year 25:19 budget yes just so we can see I think it's good to see actual two Factor 25:24 that's repaid but it's also I think you're supposed to see what we have budget is yeah this is 25:32 this is good thank you okay um I have another question about the 25:38 expenditure to me and I was trying to find out where we 25:46 could see you know you talked about the proposed you know 25:51 a proposed budget has got this you know the wish listing is two and a half million where on the previous budget in 25:58 years we've received a total capital I see like a line that says regular 26:03 capital yeah the capital the capital was in 26:08 multiple places and we'll code those things as we look but most of these that 26:14 are on this list that's on the back you have a foreign 26:22 list that makes up that 2.5 million that does not include the buses we did 26:27 include three buses that is in the transportation one this is in that 76 100 right now some of those might be 26:36 coded out to the maintenance line items for comparison the prior 26:43 years I just hadn't been able to do that yet so can you can you total up prior to 26:49 your budget an actual Capital outlay that would be and we can give you a 26:54 spreadsheet that shows exactly that original this sheet because they're all here they were 27:01 spread out on different lines maybe at the very bottom of it or something just have a yeah 27:10 also on the first budget sheet that you have not the revenues I did this last 27:16 year for you it shows down at the bottom where it's the summary of the programs it shows down at the bottom the level 27:25 if we spent at 96 of our budget 95 27:30 percent of our budget 94 93 92 91 traditionally we're around the 91 or 92 27:38 percent not sure what this year is going to be because I hadn't been able to get comfortable with the numbers yet but I 27:44 will be hopefully this week and we'll provide that to you and that's based on 27:49 the 38th that's based on the 38 and as we massage that number down or take 27:55 things off or or let you know where where um some 28:01 room for adjustments and that number will come down some but this is does 28:06 that assume no changing no change in local funding other than that seems no 28:12 change in local funding right now and the reality is we don't have control over that right 28:17 um we do on the expenditure side I mean I think we go in and we discuss and we talk what we need what we want the 28:23 maintenance of effort has to be what it is the other reality is we're still 28:30 trending on on a sales tax dollars to far exceed the 28:37 budgeted amount but remember that sales tax dollars will always be doesn't 28:42 matter what your budget it's always going to be 50 percent of what the county receives 28:47 property tax dollars if they budget us less 28:53 that's basically what we're going to receive where we will receive a hundred percent or eight percent more of that we 29:01 will not receive additional beyond that so 29:07 a cut in the sales tax budget is not a cut in the revenues 29:12 because you get 50 percent regardless a cut in property tax budget is a cut in 29:20 revenues but the Moe for the county though can take into account a higher 29:26 budgeted sales tax right so yes it can be tax amount could go down if as long 29:32 as the total right that meets the maintenance level right correct 29:37 it meets maintenance of effort but it does not give you additional Revenue right it just makes us mean same as 29:43 before budgeted same as before yes and then if there's a significant reduction in what you actually receive versus your 29:51 budget then there's some other tests that the state will go into um I like to think of it as if you have 29:58 your same level of property tax you're going to have the same level of funding 30:04 if you have the same level of property tax and you add sales tax you're going 30:09 to add Revenue if you lower your property tax 30:15 and you you're going to get sales tax at what it is you've actually lost 30:21 that guaranteed property tax does that make sense yeah 30:27 um on the uh on the Personnel sheet the silver saw sheet one of the questions I 30:33 have on this is is is the 140 142 is federal right yes 30:38 but everything is everything is 141 state above that right correct and then you've got it we've got to enter it and 30:44 I did break out the s or line item on there this year I did not do that last year but I wanted you to see that what's 30:50 will be funded in um sr3 next year 30:56 um so what is uh on the head count what is like 31:04 1.95 so like that would be somebody that's only working 95 efficient no it's where 31:11 yeah it's where a portion of those 95 percent of their salaries paid through 31:18 Federal and five percent is paid through 141 because you'll see up in 72210 right 31:23 above that in one of those yellow areas 1.05 31:31 most of them are just half people that we have on 31:38 splitting contracts and stuff like that um 31:43 yeah so if and there may be some massaging to these numbers so don't so if we have on this headcount this we 31:51 have let's say let's say the job share folks right that split one job well they 31:56 show us one on here both of them together yeah both would show together one so in that 175 number 32:04 for instance for teachers 116 there's probably 32:09 180 actual people or 181 actual people I forget how many job shares we have but 32:16 that would and so what we've already started to do as well 32:22 on this headcount is we've already started to look at projected student enrollment and we've worked with our 32:29 principals on based on your student enrollment how many teachers you would be allocated 32:37 so that if we had there may be resignations or retirements that we do not seal 32:43 um because we have the numbers and the the capability to do that so that's 32:49 where we've been able to stay under our required budgeted amounts we've been 32:54 pretty efficient about being able to project student enrollment 33:00 so the other thing might might be handy is just for for my own information is on this other 33:06 column I think it's fine to group them all together as other but it wouldn't hurt 33:12 to have a list of what workers actually are the other 189 yeah yeah that's 33:17 actually 189 is just it's actually titled other salaries and so but yeah 33:23 well what are the job functions you know what I mean because it's or 14 people 33:32 yeah yeah 33:49 foreign 33:59 typically we bring you this document and then we bring back some different options for you to look 34:06 at in regards to salaries so that you can see the impact that has 34:11 what you're seeing in this one is it's just about four percent what would you like us to bring back 34:18 to you as different options for 34:36 right now it is you can change that but we just budgeted it for how much we 34:41 budgeted a seven percent increase have you gotten feedback from employees I 34:46 have not um 34:54 [Music] and and we changed the medical insurance 35:00 uh Amanda would be a better person for me to ask that question and I'm happy to bring that back 35:07 feedback whenever the board does something that changes something listening to 35:13 it I can give you one it's a benefit yeah 35:19 I already know the family guy if you don't mind well from a financial 35:26 standpoint so someone in my position was paying roughly twelve hundred dollars a month 35:35 for the medical insurance on top of what the score system was paying now people 35:41 that would be in a similar position me as closer to 700 worker yes at 500 35:46 that's what significance for you guys 35:52 this is this is a great thing we did last year in the budget is that we 35:58 covered 100 of singers we've covered 100 of the cost of single medical insurance so if you're a single 36:03 person recovery but family was very expensive so it was like unbalanced 36:09 and like like yeah 1200 bucks a month that's pretty much yeah for group health 36:14 care for a family so um we we have that 36:21 put a bunch of money back into the pocket 36:26 and I will I meant I just haven't even had time to do it but I will give you a breakout of the insurance yeah for your 36:34 current year and everything uh along with this budget just so you can just see how that's doing and where people 36:40 are we didn't have a significant enrollment change as far as where they would go yeah that was gonna be my next 36:47 question because we were budgeting last year we were you know we were trying to look at crystal ball and see how much we need 36:53 to budget based on how many people we're going to enroll and so yeah I'm curious but I've been able to look at so far it 36:58 wasn't significant but from a dollar amount it may end up being significant I think maybe it could help but I'll give 37:03 you help us predict the next year and so there is fluff in that line item 37:09 so that may be an area that we can possibly okay it's just in general with 37:16 this four percent what did we say 700 000 was an impact of 700 000. 37:23 yeah and that's in the notes and that is just on the license personnel and 37:28 so and I'll update all that and I'll give you some 37:35 that now the four percent is included for everybody just that 760 number 37:42 was dealing with the licensed Personnel because it was something almost very cheap that I could get here pretty 37:47 quickly it's more than that yes it's more than that and that doesn't include 37:53 okay it doesn't include the chain the additional for payroll taxes in retirement yeah 38:00 although the Legacy Retirement rate is going down significantly uh it's in the 38:06 six percents this coming year where it's been almost uh close to 10 percent this year it was 38:12 uh 8.9 but it will be going down next year 38:20 so if you look at your revenue and you look at your bottom line on your Revenue um projecting it does not cover just the 38:28 raise alone so just kind of keep that in mind as you're thinking about what you want to see 38:34 in raises and in salaries for employees it's good 38:39 already what states you want to do wait and I'll just emailed you the the 38:45 estimate the estimate that we got from um from the state it's in here in your 38:50 budget book you know the teacher so that does the Tisa estimate include the increase from the state for the year so 38:58 we got it but what we had been previously told was that that 125 million for in the 39:06 governor's budget was outside of fatissa funding formula but we were told this time it is inside 39:12 the estimate so if you take 125 million divided by a 39:17 million students it's about 387 thousand dollars for the system for races and 39:25 so you see what even a four percent would cost us 39:30 I think in terms of what today is going to do when they got it right oh yeah there's no more 39:37 it was included in the estimate which we did not we're not aware of at the time but we've now been told that's included 39:43 in this it was originally the thought was that it would be in addition to the PCS run so that's where actually coming 39:51 back now if that is included in that estimate or 39:56 an additional 387 thousand dollars less than what we were projecting from TC 40:07 that does that have to go in a certain spot or that can that go yeah that's just extra yeah that's potentially a 40:13 12.5 yeah I wouldn't be too confident on that but that's what we're trying to get 40:19 some feedback on um there's some legislation over there 40:27 uh also at the next work session I'll have 143 for you so anything that you want 40:34 that's our food service so anything that you want us to look at in there as far as salaries or whatever feel free to 40:42 email or contact Michelle 40:47 this is just 141. no it is not 40:53 books there are County detectors or painting Network 40:59 we don't know don't know for this year we haven't heard from the budget 41:04 committee what they said the Pediatrics yeah foreign 41:22 we don't know what the local requirement will be we know currently for the next 41:29 two to three years we'll probably be fine but there's 41:34 passer and what's the other that they look at that to determine 41:40 local requirement or that amount has not been calculated yet 41:47 so you really can't tell exactly how much of that 27 000 you're seeing or 27 41:54 million you're seeing on the TSA spreadsheet that she sent to you how much of that is local and how much of 42:01 that is State because we don't know that number yet or that percentage they're hoping to come out with that the middle 42:08 of this month sometime I think was what the email said and that will give us a better ideal on that also something to 42:18 keep in mind on Tisa while BEP and Tisa right now and this is 42:25 for future this is not for this budget session but um 42:30 b p and t sir are both sent out as a funding document a funding plan not an 42:39 expenditure plan we are starting to hear from some of our 42:45 supervisors are starting to hear from who they talk to at the state about 42:51 you're going to need to be able to report how you're spending your dollars that are tied outside of that base 42:59 funding and so coming down the road I got a feeling in the next three to four 43:06 years that that's also going to be a spending document you're going to have to justify if you got this much for a 43:12 kid in this category for these kids in this category you're going to have to show that you spent those dollars on 43:18 those 10 kids in that category and that's not how it's portrayed 43:24 currently but that would so that will shift some of your budget it 43:32 probable it is very probable one of the things where they got into 43:38 this thing if we were looking at this last four or five years that this could 43:43 come back with a lot more restrictions on it and less money 43:48 somebody has to come up with accounting 43:53 like that dollars wow because I mean at least with BEP we were not following 44:00 by the the funding structure of how many of each position yeah and and so we'll 44:06 we'll look at that as we're doing things we've already briefly um 44:11 sat down and taken a look at a little bit of the estimate and how we're funding in comparison to the estimate on 44:17 the funding for certain categories and we're okay in that I'm just down the 44:24 road I think it won't just be a budget reporting it'll be an expenditure reporting back to that teacher Pisa 44:31 document in three to five years I would think that would happen but I will be 44:37 hopefully things are on the beach 44:43 no maybe not maybe not 44:49 but and maybe that'll happen quicker than what we think I don't know 44:55 we do need to think about um some special called dates 45:01 between now and our May meeting to really look at our budget we present to 45:07 the County Commission I believe it's May 15th and so we'll have to 45:13 have a budget to him prior to that so that they can get their budget books to the budget committee so 45:22 um initially we would like to have our budget ready for you to approve as our 45:29 May regular meeting so we just need to think about some special 45:35 call are we starting a little later then we usually do is just about the same schedule same schedule how many meetings 45:43 do you think will need in between now and the next and my when we spoke today I think two 45:48 and then if you don't need the second one you don't take it but I know how busy everyone is 45:55 and so if you take two you either get too tired to and close one down and come to the 46:02 next one or if you don't need it then you don't take it yeah and we would request uh I hadn't talked to Michelle 46:09 about this I don't think but maybe I have uh we have a bin for 46:18 the which is anyhow it's being opened on the 13th it's an Esther bid which one is 46:24 it Plumbing yeah so we would prefer that that first work 46:31 session the special call to deal with the approval of that bid so we can get 46:36 that awarded so that bid opens on the 13th so if possible 46:43 the 14th or after I think it'll be a Friday 17th 46:58 Street yeah and it doesn't have to be the 14th I was just saying so we can get there yeah 47:07 I mean if we need to meet twice between them down the next board meeting I mean it's got to be yeah let's do that so 47:14 it's through April 14th what time do you want to do Friday April 47:19 14th 47:28 do we want to just go ahead and plan on the 21st also or 47:33 a two weeks later good second meeting yeah we want to get two of those could 47:39 everybody do this one the next Friday too ugly how do we end up with that 47:45 well we don't have well we don't have to work Friday that was the first day after the the bed oh I prefer a Wednesday 48:04 how about Wednesday the 19th and the toilet um 48:24 those are Wednesdays Wednesdays 48:35 I've had about Tuesday or Thursdays I could do that too 48:42 she's yeah that's a good compromise do you see 6 30. 48:49 you get past Monday yeah Tuesday's Saturday happy taxes done 48:54 before you come to me that's right [Music] 49:01 it's Wednesday an issue yeah 49:07 I know you don't want I know Weston plays baseball oh yeah yeah Monday Tuesday is Thursday 49:16 Friday 49:27 so the 19th and 26th so what happened to Friday Friday 49:36 you guys are all doing it just that way but what's the dates so 49:42 you know I I they know and they're probably gonna laugh when I say this I don't want that I want this as for 49:49 money spent does putting that off six days doesn't matter does not 49:56 depends on that this project I'm going to be able to start until after school okay okay 50:09 and if it does we'll call you back in 19. 50:17 yeah 19th and the 26th yes both at 6 30. 50:31 6 30 or whatever one hour 50:40 please where do you want these to be killed 50:49 it's simple because it's easy because he needs something else 51:01 yeah you saw me searching for something earlier 51:07 there have been times when meetings have been out here that 5 50 I'm sitting there going at the 51:13 office on man it's awful quiet for us having a work session and then I'll call Michelle no it's a it's an instant 51:21 so the only reason why I came straight here and that didn't go to the central office that I advancement or otherwise I 51:27 guarantee to get me in mind Miss Debbie hung an agenda on the door with it highlighted 51:34 highlighted the location 51:41 any other things you want to specifically consider request for us to bring back to you in 51:49 this budget other than a priority list you know well um 51:55 I think it's it's always good and we did this last year to be able to 52:02 order it in priority because we know who wants to build them all and 52:08 um and what we've done in the past with like like what you know a plan out for a few 52:15 years because honestly the capital outlay we should set it and then just kind of go 52:21 on autopilot for a few years right I mean and Mike has it color coded in 52:27 enough yeah long spreadsheet and every year when I'm like well let me recolor 52:32 you know because you're not we don't do everything um and then on the 52:39 I guess the other thing that's worth considering is on the increase for the 52:44 employee those increases don't have to be spread 52:50 so if we've got certain positions I mean we should take the opportunity 52:55 like I think it came up on your cafeteria what was it camera 53:01 yeah so I mean it's depending on where everybody's 53:07 is compared to market value and surrounding counties and things like that we may want to give you know two 53:13 percent the same position six percent of some and at all level up to the effect on payroll 53:19 for the weekends I guess what I'm saying is what are you doing right now I thought we did that last year 53:26 support staff got a different race than our licensed Personnel if it makes sense to 53:33 pay people market value then you should do that if I do so do a little bit of work to find out but yeah what we should 53:39 be paying and I know it would be expensive but I would just I would just like or since there's such a shortage of 53:46 my bus drivers like sometimes in thinning like maybe health insurance or 53:51 part of their health insurance or something that products incentivize 53:58 you know because there are people out there that don't have health insurance like that are you know that might think 54:04 about throwing a bus or something just for that reason I don't know 54:09 just I know it's expensive but not because I know I mean I think I'm on the obituaries I know but 54:15 um just kind of see what it would be just partial or 54:23 um 54:32 because you're not not well they can't drive 54:39 I'm sure I'll take the other time whatever email yeah 54:45 it's called hey call Debbie yeah 54:51 [Music] and this proposed budget obviously goes pretty deep in fund balance so 54:58 we just need to know I said the prioritize the capital Outlet a little more prioritize everything 55:04 right if you had to produce it where would it be that's what it is 55:10 absolutely and I think he talked about this 55:17 the document we're working in it's live so it'll change 55:23 the document you have in front of you is it's just a printed off properties that the one we're working with 55:28 yeah it changes every day so I 55:33 think we're going from five nurses to eight that's that's the request that is 55:41 wrong so like I guess the question there is should should we okay first of all is 55:48 there any is there any other positions that somebody's sitting there going back we could use a lot more 55:53 maintenance technician I don't know Phil is right so I just want to be sure we know what everybody's requests are right 55:59 and then um why is it eight what if it were six you 56:06 know what would that mean is there some tactical strategic reason why it has to be Aid or yeah like one 56:13 for each school is that the thing more kids with 56:18 with just in particular I know we've got a lot of small children with juvenile loving and it's very pivotal as far as 56:26 how they're when they're I mean if if you don't have a nurse there and something happens with a small child it 56:33 could be very detrimental so I you know I think that's probably I think I've been telling some of them 56:39 have they have to monitor them two or three times a day oh yeah a lot of them 56:45 is a great goal but maybe maybe we can't maybe we get to eight in two years or 56:51 something maybe we go to Six and the next year we go to seven I'm just you know what I mean because wherever this 56:56 is the way it works wherever you take money put here it doesn't get it you know 57:01 and and you have to make it as as uh as Fair as we can well we got four but in the 57:08 regular budget one Ester now we got five foot five that will go away that's going away 57:14 I spoke to several other nurses and they've told me that um there's days that they have to 57:20 dedicate one nurse to one school all day long because of a child having bad babies or 57:27 catheters or something like that so they're they're having to stay there and 57:32 it pulled them off of the other two schools that they have and they're talking like huge I mean I would 57:39 think if something happens too or something because that is something that could suit being a child's life and I think it 57:47 wasn't that long ago we had two or something like that yeah so that could be I would say a mic for Ninja liability so I mean we had 57:54 two five years ago so yeah less than that yeah so I mean we've been prior to 57:59 pumping it up yeah for me yeah it was just the year before covet I 58:05 think we went before I think you're just having more incidents there are some revenue streams that they 58:11 are looking at because some of that is available through 58:17 yeah so when he meets with individual supervisors and departments and this is 58:23 their Christmas list this is their you know if we had everything this is what we would live on knowing 58:32 and they know this that they're not going to get everything on that list if you don't ask you know but if you don't ask you don't ever get it yet and so 58:39 they know that not everything in this budget is going to be in there in the end and the one thing we have always 58:45 been try to be good at is we spend based on 58:50 what we need to spend not based on what the budget is and that's how you end up 58:55 at 91 91 or 92 when I worked for the federal government you spent yeah 59:01 up to the budget because you were getting cut before you didn't get it next that's why it is in Corporate 59:07 America if you don't spend it we do not do that because that's not the 59:12 route to go you would see some waste sometime I put 59:19 a lock in that situation you probably said the same thing where you spend money full day of the year that they could probably save yeah 59:30 any other questions about or requests for our work session or not a work 59:35 special call meeting on the 19th 59:42 well if you do have anything you want us to think about please just contact us 59:48 and let us know and and you're more than welcome to stop by too my office might be a mess but 59:54 you can stop by thank you Mrs thank you sir thank you 1:00:04 [Music] um this is all that I had in the work 1:00:10 session I purposely didn't plan any because I didn't I wanted us to have enough time 1:00:15 for the workout 10 minutes left but 1:00:20 do we want to talk about director service now for a few minutes 1:00:25 [Laughter] agenda all ready to talk about 1:00:33 well I'm just saying do we want a work session before we do we have anything on them but I ran the uh 1:00:40 would you like me to update you um on our discipline policy yeah that's 1:00:46 a I don't think that's one that's one that will not take a lot of time that's such a good topic yeah so since our last 1:00:52 meeting and I added it to the um online agenda 1:00:58 um we have had additional surveys submitted we had 102 additional 1:01:12 and so in your board meeting packet 1:01:19 you'll see at the very bottom those final discipline survey results we ended up with 626 responses to our 1:01:27 survey 288 online 238 1:01:34 on paper um 1:01:39 and then it'll see you'll see a breakdown of and keep in mind they could have 1:01:46 your parent student and student school system employee you're going to have more because they could have been in 1:01:52 more than one category um so question one was this policy is 1:01:57 clear and easy to understand and you'll see there's 604 responses and where 1:02:03 those fail in regards to levels three four and five out of those responses 1:02:10 um the policies well defined uh there were 601 responses and you'll see where 1:02:16 those fall in regards to levels three four and five um and this is updated to include those 1:02:23 additional 102 since the last meeting that we had um question three 1:02:32 levels three four and five I've also updated the comments for you 1:02:38 um from the survey responses 159 comments uh were red and I tried to categorize 1:02:45 them somebody else that read a masking differently um based on their concern or the 1:02:51 response comments are not provided um seven submitted surveys 1:02:58 um so where you saw the biggest number of those 159 comments 33 were about the 1:03:06 application and consistency of the enforcement of the policy um 13 responses for increasing the 1:03:14 parent notification so what you have in your packet for tonight is 1:03:20 they amended and revised policy 6.313 1:03:27 that we've taken this feedback and tried to apply it to the policy you also see 1:03:35 um as part of what we would consider the procedural part of the policy which is 1:03:42 each grade bands how they've write that down and those were worked on by our 1:03:49 principals together so that they're working off similar documents and expectations for them and then you have 1:03:57 your survey results so um 1:04:04 I noticed there was attached to the board packages is uh 1:04:11 there's like a high school code of conduct Matrix a kick for each level discipline rubric 1:04:20 for the middle school and then Intermediate School Behavior Matrix 1:04:26 what's up are those 1:04:32 well it's going to become part of the policy I mean what what's the it's the procedural part what we would like to 1:04:38 put in as the procedures that's what each school got together to kind of get their parents and families more Guidance 1:04:45 with this information be in the policy no we would we would like to leave it in 1:04:51 the procedural part and still be online but in the administration procedures yes 1:04:57 but that way it goes in their student handbooks it goes with this 1:05:02 would this be Universal like would the Middle School wouldn't be for several and use both and hospitals I think 1:05:10 that's they worked on them together that's important and they both contributed right they did them all the 1:05:15 principals did all of that work okay so then this would be in the administrative proceed yes that would 1:05:23 address at least one of the concerns because it was consistency 1:05:28 of enforcement at least there's a comments that referred to an application consistency 1:05:36 enforcement and I think it also allows our teachers 1:05:42 to see what falls in each tier and it helps them to be able to have good 1:05:48 guidance on what kind of support is available and and this these three matrices 1:05:55 are aligned with the policy with the board policy yes as it's written in here 1:06:00 yes 1:06:08 I think it's good to publish this just you know and I'm fine with it being an administrative procedures I mean as long 1:06:14 as it's published nobody can see it and it'll be online I mean it'll be our board policy is not supposed to get too 1:06:20 deep into details anyway pause but also think maybe to do before 1:06:26 we completely adopted that possibly 1:06:34 you may might want to have an input on that too well I mean we can revise it 1:06:40 yeah that's fine I mean we realize whatever we want right but I almost would recommend 1:06:46 that each year go over it you look at your cell phone policy you look at your dress code you 1:06:53 look at your behavior code and that's not to say you have to change anything but I think you I think it's a 1:07:00 good practice to see if there's any changes you want to make for those three because they fluctuate so much uh things 1:07:08 change and so I think it's just good practice to really look at those every year so these in the 1:07:15 policy where it says misbehavior is level one two three Etc these don't separate out in terms of Grail they're 1:07:22 just generic correct but the code of conduct does do that 1:07:27 for each grade band that's 1:07:34 nice 1:07:42 I like that it get more clarity for appearances 1:07:53 our principles work really hard on it I think this is this is a very good work 1:07:58 I'm glad to have this this is kind of in my mind what I thought would be ideal 1:08:05 when we first started talking about this where I think I even mentioned where something happened there one could go to 1:08:12 a standard Rule and okay this is what you do it's this age and that's the right you know and knowing that there 1:08:19 has to be some flexibility within it because you may skip to tier four with what you know you might have to be 1:08:25 depending on the offense but it does get consistent and all your principles are bought in with all this they when we 1:08:31 went to the meeting um they worked together in groups on the the code of on their behavior matrices I 1:08:40 did not 1:08:46 oh I see so they did this work together okay I see 1:08:55 it and I was very happy with the response that we had from 1:09:00 families we had a lot of response to her yeah we did yeah 1:09:08 it looks great thank you for doing this and leading this effort thank you to everybody who worked on it 1:09:16 yeah this has been on several months yeah it's been a big deal 1:09:22 you know you're talking about three seven or eight 1:09:34 20 Pages just to the matrices not including the actual policy policies Nine Pages don't talk much 30 1:09:42 pages worth it and they know it happened 1:09:55 [Music] yeah 1:10:01 the world can we take a short break yes sir 1:16:17 you know are you ready 1:16:29 one thing that uh any presenters just found this out if you come up here 1:16:35 please there's a black line on the floor stand right there that way we can pick 1:16:40 you up on the camera okay so that's fine 1:16:49 [Music] 1:16:54 all right we'll get started it's 706 1:16:59 April 3rd meeting puppet comment period 1:17:05 I have no signature so we'll put that away 1:17:10 call the order this time we'll have a moment of silence 1:17:27 thank you pledge allegiance Builder 1:17:35 I pledge allegiance to the flag of the United States of America and to the 1:17:40 Republic for which it stands one nation honor God indivisible with literacy and 1:17:46 justice for all thank you 1:17:53 approval the March 8th visit or sixth sixth 1:17:58 make a motion to improve a promotion to have a second we have a motion second all in favor say 1:18:05 aye aye any opposed I just have it seven holes 1:18:11 approve of March 11th special power board meeting minutes slow motion 1:18:17 make a motion to approve March 11th special calls me we have a motion to have a second 1:18:22 I'll say motion to Second all in favor say aye any opposed 1:18:28 7-0 pass tonight 1:18:34 make a motion to approve tonight's agenda do we have a second a second of 1:18:39 motion second capacity agenda is listed all in favor say aye any opposed 1:18:47 motion pass seven of them special recognition and close them off 1:18:52 Miss Baker the shall connected 1:18:59 um this is um from Misty Shelton and it says to Miss Gilbert and the Board of 1:19:06 Education this letter is a recommendation for employee of the month this employee has served in many roles 1:19:11 within the district over the past 30 years her experience is vast within the classroom as a building level 1:19:18 administrator supervisor and literacy coordinator for the district in addition 1:19:23 to Leading The District wide literacy work she has also been a 1:19:28 vital part of the district's instructional team she works closely with her teachers which provides a 1:19:34 teacher Mentor program that pairs the teacher with the seasoned Mentor within their building and professional 1:19:40 development once monthly she has become a certified comp trainer and is 1:19:46 providing this training training as part of their year-long orientation she has 1:19:52 also taken on the challenge of ensuring that our teachers have hqims 1:19:59 to use in the classroom and have spearheaded the selection committee for the upcoming math adoption 1:20:05 she has closely worked with our principals in the past two years following the adoption of ela hqims to 1:20:13 make sure that they are receiving ongoing support through professional development and that teachers are committed to implementing the materials 1:20:20 with Fidelity in addition to these duties she has led our district team and 1:20:25 building administrators through partnering a partnering Grant with niet this work has provided support for our 1:20:33 ELA teachers through the district with an emphasis on grades five through eight she supports and trains our substitute 1:20:39 teachers and ensures that all students have the textbooks needed to learn daily by serving as the textbook coordinator 1:20:46 for the district as well recently she was chosen to serve as a Committee Member for the learning forward team 1:20:54 which focuses on providing quality professional learning opportunities for all teachers she has led the grow your 1:21:02 own work in our district and has walked beside our current employees who are pursuing this path for a degree 1:21:08 currently she is working with our schools in the early planning stages for our summer camp and will oversee the 1:21:15 work for our students in the month of June it is with great pleasure that I 1:21:20 recommend Miss Angie Maynard for employee of the month 1:21:41 taking that one thank you 1:21:48 very much congratulations certification the president 1:21:56 to the tsba scope conference notice 1:22:12 yeah so 1:22:20 I'm Mr Bentley and I'm the student council uh representative for our school we got to take two kids from Hickory 1:22:27 County High School and one from East High School I don't think the other person got to come nope yeah and one of 1:22:34 ours is sick tonight so she wasn't able to come either but I got to take them to the scope 1:22:40 conference and they're gonna tell you about what they learned yes 1:22:49 yeah so there's school about things that they've been doing and we actually got to sit in on a mock school board meeting and kind of see how y'all do things and 1:22:55 the Order of all that kind of stuff and we also prepared for a debate a mock debate um helped other students prepare on a 1:23:02 very hot topic School issues like relating to sports and textbooks all that kind of stuff so yeah I learned a 1:23:09 great deal about the nitty-gritty of y'all's jobs and how difficult it is to make sure everything is done legally and 1:23:14 properly so yeah and I'll let you talk about a little bit um she basically just said it all 1:23:22 Disney's a freshman so it's her first Sunday Sarah Beth's a senior and then we took Ella her little sister's also a freshman 1:23:29 and she went with us but she's sick too much so she wasn't able to make it three great kids that all got to go on the 1:23:34 trip we should be very proud that um they got to represent our school they're awesome kids thank you very much 1:23:51 included in your packet is the director's report there's no additions or deletions 1:24:05 financial report I'll Stand in the right place this time 1:24:10 uh here you have the summary financial statement in your online packet uh being 1:24:16 the first business day of the month revenues for 141 are not in there I will provide that uh at the work session that 1:24:24 we will have um so I really can't give you a tracking uh where sales tax are at stuff other than 1:24:31 it's still tracking the way it's supposed to be but so make a motion to approve the financial 1:24:37 report you have a second we have a motion second best financial 1:24:42 report on whatever say aye all right [Music] 1:24:48 Professor updates 1:24:54 just a few items or one was already mentioned in the work session the HVAC 1:25:00 installation has started sorry HVAC installation has started at East 1:25:05 Middle and just coming up this month we've got some bid openings that'll be coming up the plumbing bids for the East 1:25:13 Elementary will be on the 13th in the door and window project will go out this 1:25:19 week and that bid opening will be on the 27th so just some more approvals to come 1:25:31 it's just yeah yeah that just started last week 1:25:37 all right thank you very much 1:25:43 next item I see you in Tennessee 1:25:49 we have direct request hidden County High School Tennessee strong conference 1:26:02 I'm Jennifer Cooper I'm the tea and strong sponsor at hchs and the state is 1:26:07 sponsoring a conference for three days in Chattanooga we typically go Mason 1:26:13 went with me last year it's going to involve between 6 and 12 students we haven't locked that in yet we do have a 1:26:20 male chaperone going as well as myself and it's at no cost to our school system 1:26:25 whatsoever and Mason can tell you a little bit about what he learned last year at the conference during the conference there were several 1:26:31 different speakers who were there all against their personal experience through their life on how tobacco change them or how it affected their lifestyle 1:26:38 or family and they give us the gist of it why not to do it I have to help your community 1:26:43 evolve around not using it the prevention of it and we also learned a lot about being 1:26:49 ambassadors and helping more with the degree community and helping more with 1:27:00 them I think it's a very good cause any ocean Banks to make a motion to 1:27:07 approve the Hickman County High School Tennessee strong conference a second all in favor say aye aye any 1:27:14 opposed thank you thank you have a good time 1:27:19 check out East Stickman High School 1:27:28 for some reason I feel like actually do cartwheel stuff 1:27:34 they didn't hear you well I feel like you guys should have done cartwheels down [Laughter] 1:27:42 my name is Andrea farkins I am the cheerleading sponsor for a statement High School along with Liam Russell and 1:27:49 we're hoping to bring Laura Owens on board so she's here supporting us as well um we are seeking approval to attend a 1:27:58 UCA Cheer Camp this year sponsored by Varsity that camp will be 1:28:04 um four days long from July 11th through July 14th and that will be at UT Martin 1:28:11 um we're hoping to take School bands um to get us to and from um with board approval of course and we 1:28:19 also have a member from each of our class representatives to explain the 1:28:26 benefits of why they think this will be beneficial okay so my name is aliasis and I'm 1:28:33 representing the seniors and I believe that going to UT Martin and having an overnight camp would benefit us by 1:28:41 allowing us to go see a college campus and be in the presence of one and it 1:28:48 would give us a first-hand look of what college life will be like 1:28:55 um I'm Shelby Street and I'm the junior representative and I think that going to 1:29:01 this Camp will benefit a benefit us by giving us the opportunity to perfect our technique learn new stunts and 1:29:07 choreography and to be better preparers for crowd performances and competitions 1:29:14 I'm Paula Gillen and I'm the sophomore I think by going to the camp it would 1:29:20 provide commitment within the team and it would be team bonding and shows that 1:29:25 like we're really committed and we want to be part of the team and stuff like that thank 1:29:32 you my name is Irby dancer I'm representing the freshman and me thing and I'm sorry 1:29:40 I'm really nervous though we won't have to travel back and forth they lead to the camp which will ensure 1:29:48 our safety getting there and then coming back home thank you everyone and the last thing um 1:29:55 that I do also want to point out is that in order to be able to compete on a 1:30:01 regional and National level we do have to be credentialed with UCA so that's 1:30:08 why we are seeking this opportunity to be able to compete on a regional and 1:30:13 National level is this your first year of going to Martin for overnight I will 1:30:18 tell you back years ago um I went to we we used to go to that 1:30:24 camp and it's a great experience we sent the nine and actually um that was my first 1:30:29 exposure to a college campus and I actually ended up going to Martin to do my undergrad so I think it's it's a 1:30:36 great thing I make function go through the East hitting in high school to your account 1:30:42 whatever okay I have a second I don't know if they ever say hi hi good hope motion perhaps 1:30:49 7-0 have a good time yes have a safe 1:30:55 East Oakland High School junior Chef Regional competition 1:31:03 can you hear me yes Miss Charlotte um is home with baby Raven 1:31:11 and she wanted to be at this meeting though so she asked for a group of me 1:31:16 um her chefs went to state competition and won the whole thing and so they are 1:31:22 requesting another trip so Miss Charlotte I've got you up loud and you can take it over 1:31:37 May 11th and 12th and it's in Louisville Kentucky and the competition takes place 1:31:43 at sold in universities which has a really good culinary program 1:31:48 um the girls will compete with their stay cleaning gumbo recipe 1:31:55 um I haven't been anything else if there's anything else can you have any questions her students are working tonight so they 1:32:02 couldn't be here uh but we'll try to have them back one night to honor them for their for their accomplishments 1:32:15 and I did they for this they did they won at three 1:32:21 thousand dollars each and that'll be on top of those I promise to the school and one of the girls made 1:32:28 a comment that she wasn't planning on going to college Carol she got that slicer so that three 1:32:34 thousand dollars that's great fantastic I'll motion to 1:32:40 approve trip second second we have a motion to six through the trip all in favor say aye aye opposed 1:32:50 thank you Miss thank you very much congratulations congratulations 1:32:58 response 1:33:10 didn't take our contract he we pulled out 1:33:16 and I've been in contact with a couple of the other ones which it pulled out so right now I've contacted Miss twas which 1:33:23 we've dealt with us for this whole process and he is going to start working on getting us some more candidates as 1:33:30 soon as possible that's what I'm depending on what we said tonight then he will start on it tomorrow so that's 1:33:37 where we are on that and hopefully what we'll do is at a regular meeting or a special call 1:33:43 meeting we'll bring them in for an interview just like we have in the past not the past one but the one that 1:33:50 Michelle was involved in years ago and we'll do it before regular meeting during work session 1:33:56 if that's okay with you is that I was going to say Tim is that something we should motion and because we have a 1:34:02 procedure that really ends at this board meeting um 1:34:07 I think we should motion to revise that procedure as you 1:34:12 just said right yes and vote on that is that was that the right movement so I 1:34:18 I'll make a motion to revise our direct research procedure as Tim just said I don't want to resay 1:34:25 at all it's include contacting these calls yeah Mr Claus bring us some more candidates and do public interviews yes 1:34:32 do we have a second so information all in favor say aye um 1:34:42 attendant zoning included in your packet is the attendant zones for the 1:34:49 2023-2024 school year we currently have fairly even distribution of students and 1:34:55 don't see any need to change those at this time so the recommendation is for them to remain the same I can make a 1:35:01 motion to leave the attendance zones as our per your request 1:35:14 job sharing requests or at least take my elementary school 1:35:21 membership dude I miss that I'm trying to miss that anyhow if you skip it you wouldn't have to pay 1:35:28 it this is our regular uh membership dues and tsba you saw in your packet 1:35:36 and we need a motion on it to continue that service that they provide 1:35:41 it's professional and all the things that they do for us orientation and uh 1:35:47 a motion to approve it and make most of me through that emotions have a second is Baker yes Mr Damon yes 1:35:56 Mr Helene yes Mrs Mayans yes Mr Willis yes 1:36:01 yes 7-0 I have something wrong now job sharing 1:36:19 good evening I'm this couple principal at East Elementary and with me I have this beard and Miss Lassen who dropped 1:36:26 share together and Miss uh Knight and the Civil must not you said well this would be their fifth year to job fair if 1:36:33 approved and Miss Lassen and Miss Beard's third year if approval you should have everything that you need and 1:36:39 you pack it or if you have any questions yeah this is something we've done each year so I'd like a motion to approve the 1:36:45 job fair requests we have a motion you have a second second 1:36:51 um thank you thank you thank you 1:37:00 it is so Elementary job sorry 1:37:09 I am here to recommend Meredith walls and Ashley Rochelle for a math RTI 1:37:15 position um job share this will be their eighth year if you guys approve it they do a 1:37:21 great job you don't even know which one's there to take it and go so 1:37:28 we have a motion I'll motion to approve CIS jobs second by motion second element 1:37:37 thank you very much thank you yeah 1:37:46 all right we've got some um here we go hey policy 1:37:52 and thank you so much for seeing us again hopefully third time is a charm 1:38:00 um we are so grateful for this time and we appreciate Ms Shelton and the work that she has put into this over the last 1:38:07 month uh at the last meeting you suggested that board policy be written she has worked hard to provide a sample 1:38:14 for you tonight we have reviewed it but we do feel like it covered areas or situations that are not really related 1:38:20 to what we wanted it covers more about service animals therapy dogs emotional 1:38:25 support dogs and in the last couple of months when we've been diving into all of this research we've learned that 1:38:32 there is another option and that is simply a school dog and we heard about this through our coordinated school 1:38:38 health director Kara Hobbs who attended a conference at Tennessee Department of 1:38:43 Education sponsored and she was really impressed with the 1:38:50 presenter from Trenton County um she just went on and on about how 1:38:57 wonderful having a dog there and her school was she talked about how she has actually 1:39:05 written her action plan for next year that is going to be submitted to the 1:39:10 state to include uh social emotional dog program for Hitman County and she was 1:39:16 not able to be with us tonight and she wrote a letter just in response to our 1:39:22 efforts and if it is okay I'd like to just read the letter so that the public can hear it and so that the rest of the 1:39:30 schools can kind of have an idea of what Kara's plans are and she says the office of coordinated 1:39:35 school health would like to create a social emotional dog program through the annual coordinated School Health 1:39:40 Institute conference presented by the Tennessee Department of Education I learned of dogs in schools to improve 1:39:46 behaviors absenteeism and social emotional development since then I have 1:39:51 researched schools that have Incorporated School dogs and tried to pull from each District's experiences to 1:39:57 start our own social emotional dog program our program would include clear expectations to be met by the Handler 1:40:03 and dog coordinated school health will verify training of both handlers and dogs certifications vaccinations Health 1:40:11 clearance by veterinarian and the schedules for dogs to be submitted per School our office will send out 1:40:18 notifications of a dog with introductions to parents and Guardians with an outline of our program to each 1:40:24 School participating my office will develop and promote a student education document to help teachers understand and 1:40:30 explain expectations to students about our program plus communicate and promote to teachers and staff how to utilize the 1:40:37 dogs in schools this program will address several components of school health for example mental health student 1:40:44 family and Community involvement healthy school environment and health education to summarize a study by the National 1:40:51 Institute of Health the presence of a dog in an educational setting seems to support concentration attention 1:40:58 motivation relaxation and reduction of high stress levels which inhibit 1:41:03 effective learning and performance thank you Taylor Hobbs 1:41:09 our recommendation tonight this is just our recommendation don't know how you 1:41:14 guys feel about it but we feel like dismissing the sample policy 1:41:21 is what we would like to see happen and then just allow coordinated school health to move forward with their 1:41:28 ideas so really I'm not I'm not sure that word policy is necessary 1:41:36 the Trenton Special School District where she got the information from and 1:41:41 she had gone to a professional development and they had their dogs there and so we were in the 1:41:49 process figuring all this out well yeah you know like Mr Stickman said we've learned a lot a lot of words that maybe we 1:41:55 shouldn't have thrown out at one time and you know because therapy means one thing 1:42:01 um you know they all mean different things and so they just have a school dog the 1:42:08 school dog is still goes through the good canine program through the AKC obedience training it's just not a true 1:42:16 therapy doll a true third dog is thousands of dollars years of training we need an animal that's just gonna 1:42:24 promote positive culture really and so I mean and when we spoke today 1:42:31 you know she was like it could be more procedural and that they would oversee that because we know that okay yes I 1:42:37 would love to bring Oscar and that's where that started but I'll say Allison's a dog lover so you 1:42:43 know she would love to have that or somebody you know we know that multiple people at school are going to want to 1:42:49 bring their own dog so this way they could coordinate that they could schedule well Oscar could come this day or some you know somebody else's could 1:42:56 come you know another time but I would like to say thanks again for the suggestion of foreign policy because we 1:43:02 heard from several people other County employees that said thank you so much we really feel like the board is you know 1:43:09 behind this idea and we just want to thank you for speaking out about it so uh I just I'm not certain that board 1:43:16 policy is actually necessary to coordinating school health takes the reins on this but that's up to you guys 1:43:24 I mean systems just do it different ways so I mean you had different policies we've sent 1:43:31 different policies you you know I mean it's just according to what school system that you so the policy that was 1:43:37 compiled and presented to you to you guys part of it and I I think I gave some talking points when I sent it to 1:43:43 you part of it is the tsba model policy about service dogs 1:43:48 um because through Ada if someone has service dog they have a service dog you know and that they can bring to the 1:43:54 school some of it came from the information from Trenton that you guys had sent me 1:43:59 um was incorporated in that policy as well and then some just from a couple of uh other districts in Tennessee that had 1:44:07 some information like how staff and students should respond and interact with the dog and so I just put all that 1:44:13 together sent it back to tsba for them to look it over to see if they saw any 1:44:19 potential conflicts they did not and just to present to you guys to do what you wish with 1:44:28 I like the idea myself because I think animals do exactly what 1:44:34 you're all we're trying to get them to do and kids adapt to them real well 1:44:40 other systems have done it other states have died I don't see why we can't get it 1:44:47 so that's what that said 1:44:52 so I like this I like the idea too um I definitely like the idea too 1:44:58 but I also like the ideas of memorializing policy 1:45:03 so and I think how you you've defined it is great and and I wrote a bunch of 1:45:10 comments I I wrote a bunch of comments about Michelle on edits that I wanted to 1:45:15 do the draft policy so um what I would like to do is 1:45:21 actually just table the topic and let Michelle's team go back to the 1:45:27 policy because myself looked at all I mean I've got a list of stuff there yeah 1:45:33 um just in case you made a motion that read that I printed it out 1:45:38 no and share that with me too okay you know she shared that as well so that 1:45:45 whatever you guys decide it did not like I mean it was a lot a lot not really a lot well it's like that like the whole 1:45:53 for example I agree with you the whole section in there about service dogs I said take care because we needed a 1:45:59 policy on sounds like a social whatever that was and not service dog right because that 1:46:05 was to me that was out of scope for what we're trying to accomplish so I had said and take all that I do like the idea of having policy though yes and I think 1:46:11 Kara's team is willing to work on it as well so we've been table it tonight then that gives me some time 1:46:17 things in place and they do they they have it they're very thoughtful in their thinking as far as the guidelines and 1:46:23 the procedures and so I do think that there is time over the next couple of months for them to work on that yeah so 1:46:30 we'll we'll get it figured out there but so if if you could Michelle take the lead on 1:46:37 your draft maybe these comments that I sent you get some input from Cara 1:46:44 I mean that's my thoughts on it when do you want to bring it back 1:46:49 June one will be two because we'll give you enough time or let's be 1:46:55 enough time to work up the policy yeah um so I just said what I think about it I mean what does everybody else think 1:47:02 well I think we need I think for sure um I've noticed that in this letter from Cara it said um about 1:47:09 [Music] um notifying parents I think it needs to be something that's in our packet that's 1:47:16 sent home every year that the parents have that notification and maybe even just sign it saying that they 1:47:22 acknowledge um that they understand um I I think that uh 1:47:27 something that needs to be included I like the portion in the the policy that 1:47:33 it protects the employee the children the parents and everybody as far as laying out what needed for 1:47:42 to provide health and safety of everyone's concerned even if there is allergies or whatever the case might be 1:47:48 and yeah I like to follow something even the 1:47:54 the portion where you have service animals in there we're getting to the point where Health needs and the 1:48:00 children uh that we can very easily have somebody that shows up and all of a sudden they got epilepsy and they got an 1:48:07 animal that senses it so I don't see any problems with leaving the rest of the service dog policy in there 1:48:15 so is the recommendation then to table for policy 3.218 1:48:21 to bring back revisions in the main meeting it may is enough time 1:48:29 if it's not I mean you'll say it's not but I think it will be enough times we already have one that we're working on a 1:48:36 draft that we can the comments that you've made [Music] um the things that Kara talked about you 1:48:43 know we can take this draft and then just work on this draft as a PDF right I've got it yeah so that 1:48:51 we can just and you can go line out what we see because all of this didn't come from just 1:48:57 the only part that came from tsba was the service part because that's the only policy they have about animals yeah it 1:49:04 is and so that's why I asked you know Jennifer white in because it's actually 1:49:09 called service animals in districts if we could take the surface part off in just animals and districts leave that 1:49:16 information in there if we needed to because there's legal reference to it and then add what we needed to add to 1:49:23 serve what we're going to do so that's fine is that why we didn't think we maybe 1:49:29 didn't need a policy of college we didn't it was a service policy from psba passive my thinking was as of right now 1:49:37 we do not have any students that require a service animal got it doesn't mean that we won't like you said in the 1:49:43 future yeah so but as of right now we don't have that need we have in the past 1:49:48 we have in the past okay so my question is the 1:49:54 um policy that we have in front of US states that the people are going to have 1:49:59 to provide insurance for their animals are we going to still 1:50:04 include that with that was something that came from the 1:50:09 information from Trenton that's up to you guys what you know it was in there and I thought well we'll add this in 1:50:16 here to see what they think about that the other thing I was going to bring up 1:50:22 yeah well I I don't know what I mean what the thinking is on that I mean this is 1:50:28 school insurance cover it because that was the question that we asked as long as it follows the guidelines 1:50:35 under the training and the service or not service but social emotional those 1:50:40 links that so if we if they don't follow that and we just allow care is asking then 1:50:48 they would have to provide their own insurance Gilbert could make the clarification 1:50:54 would be when it says coordinating school health will verify the training 1:50:59 of both handlers and the dogs certifications vaccination I think all 1:51:04 of that is in those management provided so I think 1:51:09 what we can do is take this take their information take your thoughts 1:51:16 and in the draft and try to questions I'm glad you brought up the link 1:51:21 it was one of those it's one of those things where it's like yeah yeah it's fine it's good it's good 1:51:27 as long as you do everything it's in these links and you're like uh who knows we're all in the lane so somebody 1:51:32 reviewed the recommendations and the links that were on that document to make sure that 1:51:38 we so what they put in policy all the requirements that risk management passing for so yeah yeah so what those 1:51:45 are is just the different kinds of training 1:51:57 checks and everything that the dog was required or animals are required to have 1:52:02 and so that link needs to be also checked the CDC links I know this is 1:52:08 this is a lot of effort on a program but that's why I wanted a policy because what we're doing when we're done it's 1:52:13 going to be done forever and we understand and I think it's good that Congress like 1:52:20 coordinating school health is involved yeah and I think we need to state that in our policy yeah I like it all what 1:52:27 are the directions but the risk management is uh is continued up almost fall in the 1:52:33 guidelines so who uh this thick pen would you be the one that is a principal that would I mean 1:52:40 who's who's I think maybe I think that yes and so I think I didn't 1:52:47 know who who's that's a responsibility you know that's policy right in there the 1:52:54 principle was responsible for finding an alternate location in other stuff if you go by the policy that's what I'm saying 1:53:01 that this is willing [Music] 1:53:10 be allowed at the school she would work with the teachers with training how the dogs would be utilized in the school so 1:53:16 I think she's going to be an extremely valuable resource to us in the creation of this policy and it will be under the 1:53:24 direction of where Vegas is essential so can I make a recreation yeah so all of I 1:53:29 mean so I think that if you table this and and bring back the revisions of the May 1:53:36 meeting with the administrative procedures that go into policy because some of those things that she's 1:53:42 referring to would be in your administrative procedure right yeah and so I think if you had both of them to 1:53:47 review that way you can see the full picture so let me just just for discussion with you say 1:53:53 so I don't know if everybody read the comments I made but one of the things I had suggested was limiting one dog so 1:54:04 but I'm kind of hearing you guys don't want that you want and and what her idea sounds like is that she has an idea 1:54:11 she's actually already training her dog and Miss daughtery's dog and her plans are to use those dogs and they will 1:54:18 share I don't know if she plans on them being on one end and maybe have other dogs on the other side of the county but 1:54:25 more than likely we will be sharing dogs among schools 1:54:31 all of that that's a little different than what 1:54:37 I think yes it should be applied for and the 1:54:42 principal and the director improve it and get put in a report so there's more times because 1:54:48 we'll hear from community members about this and the best that we already have about it 1:54:54 so I think that statement I think is good to stay that number five on my list 1:55:00 but maybe number three about limiting I still think there should be a limit right I'm not saying is one but 1:55:08 I think we should have a minute I thought you this is a guy that would 1:55:14 bring us another draft I don't think you're saying you had two dogs at the school at the same time I 1:55:19 think we're talking about two different things I think you're talking about service dogs yeah and I was talking 1:55:25 about the social emotional dogs that she's just planning on uh like maybe one 1:55:30 day a week on Tuesdays through my school Wednesdays there's somebody else's School okay 1:55:50 yeah we're good for this we would just have 1:55:55 to separate them so is there a motion yeah I'm motion to 1:56:01 take enable the policy bring it back next month with revisions that we've discussed in policy and atmosphere 1:56:10 the motion do we have a second all in favor say aye all right 1:56:18 thank you thank you 1:56:24 budget amendments there are no budget amendments 1:56:37 right all right textbook certification of adoption there we go 1:56:45 on so I'm back to talk to you about math textbooks um you had asked us to do some 1:56:53 more reviews we've done that um all the supervisors were part of that principles were part of that 1:56:59 um we had the vote I would think that was shared last time so um I think too Miss Gilbert has shared 1:57:05 with you a note from each of the Publishers right so I know from the K5 which is I ready 1:57:12 curriculum Associates and six through eight algebra one Algebra 2 and geometry 1:57:17 which is Cindy age Big Ideas so do you have what questions can I 1:57:23 answer I'm happy with the others we got from the Publishers I think that's perfect that's exactly what I was asking for 1:57:30 emotions the letters are great and I will just say I went through every single textbook 1:57:35 it took hours but they're great we have a motion on the floor do we have 1:57:41 a second exactly we have a second through the book it's adoption all in favor say aye aye 1:57:46 opposed thank you thank you 1:57:55 good time this is our annual uh desktop computer 1:58:01 bid and this summer we're gonna be looking to replace him and County High School and East statement High Schools 1:58:06 teacher computers so we are requesting to buy 150 computers from system 1:58:12 liquidation at uh be 56 850 that would be coming out of our 141 budget 1:58:19 which company system liquidation they were the low bid 1:58:26 satisfied with their results hi yes 1:58:32 make a motion to approved 1:58:38 system liquidation right 1:58:43 motion second um have a roll call up Mr Hammonds yes 1:58:48 Mr Hobbs yes Mr Hudgens yes Mr Lang yes Miss thanks yes Mr Willis yes Mrs Baker 1:58:56 yes yes seven zero zero okay thank you relation to model ground 1:59:12 I believe last time we met we talked about the Innovative School model brand I gave you kind of the highlights about 1:59:18 what it what it is how much money it is uh which schools it would affects and what we were really purchasing with that 1:59:24 funding if you recall it's a three million dollar Grant it'll take place over the next three years uh it'll 1:59:30 affect CTE funding at both high schools and both middle schools what you have in 1:59:35 your packet I'm just going to tell you what's in your pack first thing you're going to see is the four-year budget and 1:59:41 uh Michigan 1:59:46 it's on that four year on the front page you'll see just kind of an overview a summary of the overall budget and then a 1:59:52 phase by Page school by School uh budget so year one for this grant is actually 1:59:59 this year but they started the application process this year uh and so that's why you don't see totals in that 2:00:05 year one time so what you'll see in the narrative 2:00:12 description in that second to last column are the things that we talked about in our last meeting 2:00:26 if anybody has any questions feel free to just stop me as I'm going to keep going 2:00:32 what was the total amount of the sound that there's three million so that's one million for high school and then 500 000 2:00:39 uh per middle school and uh those numbers are a little off because we took another call on that First Column you 2:00:46 see that there's multi-school so some of the things that are being purchased or funded are pulling funds from uh 2:00:52 accommodation of schools and so you'll see on the very last page uh what that looks like uh 2:00:59 that part is under the hcss budget on the very last page you'll see in those 2:01:05 narratives what those things from different schools are being pulled and you'll see which schools are being 2:01:10 pulled from in the final column to the right so for example that first one is 2:01:17 both middle schools uh those which you see in that very first column is 2:01:22 application licenses for those Z space laptops that we presented to you last time 2:01:28 uh at the bottom of that you'll see two bands for CTE programs money's being pulled from both high schools to fund 2:01:34 those two bands I think and in the middle of that you will see a 2:01:40 grant manager position which represents about 5.5 percent of the overall grant 2:01:46 funding so that as an administrative uh cost of these large grants that's pretty 2:01:53 uh pretty low as far as administrative costs goes uh a lot of times you'll see anywhere from five to twenty percent to 2:01:59 administrative ground at this size so coming at 5.5 it's pretty low so what we 2:02:05 did was we took basically pitch the idea of having this I mean this grant 100 fund this position 2:02:13 this position will end at year three so there won't have to be a sustainability piece to this we won't ever ask for 2:02:19 local funds with this position because it'll end after three years uh it'll be paid per the grant manager 2:02:27 salary uh position that the district already has in place it'll be prorated instead of 12 months it'll be prorated 2:02:34 to 11 months and we'll just ask if this person to work probably 10 days in June 10 days in July as needed 2:02:42 so uh this this right most common the sustainable console so this this is Mac 2:02:48 money and maybe nothing like spending but a lot of these said the sustainable fund 2:02:54 sources Pizza slash local funds so I guess 2:03:00 I think that means that after this four year period there's going to be some maintenance 2:03:06 that's right you're exactly right do we know can we estimate how much we're 2:03:11 talking about uh I mean yeah I know it's not this year's budget but if we need to 2:03:17 know how we're going to affect the budget in that time yeah I think uh I think it'll take a lot of study to give 2:03:23 you a harder number I think if you look at a lot of these items it's as simple uh it'd be just like buying computers 2:03:29 and asking Brad what what's his sustainability on those computers so like for example welding tools and 2:03:34 Machinery right is one of those so that just means that that welder is going to break eventually exactly and we're going 2:03:40 to need a replacement like that right 2:03:47 that's true that's true so yeah which is like the blackboards we used to have as they 2:03:53 because they quit new technology comes out technology 2:03:59 yeah there's also uh we also discussed construction projects last time we talked about an AG extension shop to 2:04:06 create space for our HVAC program to take over their interior shop we talked about an animal science Barn 2:04:11 construction piece we talked about ambulance workspace constructions at both high 2:04:18 schools and we talked about a renovation for a dietetics and nutrition program and so anytime you're constructed 2:04:26 something you're going to have ongoing calls to you know you've got an electric bills so there's some software licenses 2:04:31 here too on 2:04:39 it's I don't know fifty thousand thirty thousand these are annual costs so 2:04:45 yeah so that would be a pretty significant ongoing annual cost at the 2:04:50 end of this if we wanted to continue it yeah exactly and that's something we'll be gauging over those three years 2:04:58 a different app and if you look at the very top line of that last page you'll see the plan for that is for 2:05:06 those of you space z-space laptops and those apps that go along with it is uh the first thing we're going to do is is 2:05:12 buy a three-year subscription to that about a third year we'll kind of have an idea of what we like and what we don't 2:05:18 like on year three that's what that number is is where we're using this same funding to purchase another additional I 2:05:25 believe it's five years of License to those apps and so we'll really be getting about 2:05:31 eight years I think um out of those apps 2:05:38 and what I think you'll hope to see is as we introduce this in a younger age 2:05:43 they then you'll see in higher enrollment in your programs which then 2:05:50 increases high demand High wage jobs which adds to your funding model as we 2:05:55 talked about with pizza so when you enroll in those programs you get 2:06:01 additional Revenue just just to be clear though for the four year period there's no effect on 2:06:06 right it's fully paid by the grant yes everything including the grant managers 2:06:12 I said that's it's a good thing yeah yeah well we'll 2:06:17 continue right like you said yeah the grant manager is this a new decision 2:06:23 as far as we're going hire somebody to put in within are we going to combine it with some other person uh the idea is to 2:06:29 hire someone well the idea is to hire someone what what who are you looking for in 2:06:36 that position I mean yeah so also in your packet is a grant manager yeah 2:06:43 don't we have a person to do the answer management that's right oh I see right here yeah thank you you're ready for us 2:06:49 yeah uh so there's a grant manager position kind of qualifications list there same 2:06:56 thing we put out for any job description for any position that we're hiring what what do they say that salary would be uh 2:07:02 it'll be uh you may be able to look up online before I could tell you uh it'll range just like everything we have a 2:07:07 range so I think that range starts at Michelle it'll be in the high 20s and 2:07:13 top out uh around 35 40 somewhere in there can our answer manager do this uh 2:07:21 I wouldn't like to ask him to in fact I'd like to see you I'd like to have this person doing things up in this 2:07:27 other duties as a sign part which helped me we have this is a three million 2:07:34 dollar budget over three years you've got multiple construction projects you won't see a construction manager in here 2:07:40 uh you won't see uh you see architect fees you can see things like that but you don't have anybody else that oversee 2:07:46 these things other than uh this person myself our maintenance team and uh so 2:07:51 the course of three years three million dollars it's a lot of money to actually spend and make sure that we're keeping the correct Financial records that 2:07:57 they're asking us maybe twenty thousand enough yeah right 2:08:03 yeah 2:08:12 so the big part of that package you have in there is a big stable part is what we actually put in the application 2:08:19 um and so if anybody wants to look through that you can kind of see how we answered and had to go in there and 2:08:24 actually do the research and give them the answers that we felt like they weren't here as far as why we're doing what we're doing and why we're spending 2:08:31 this money where we're spending it at I can't wait to sit down and really discover it 2:08:39 foreign this is not what's been approved so they 2:08:47 will probably send it back to us with some suggestions or maybe they won't maybe they say check uh but part of our 2:08:55 requirement is to bring it to you we try to give you the time to 2:09:00 absorb the material we've presented last time and then give you the actual application this time 2:09:06 yes sir yeah but look we are up against uh no time here to find this person you 2:09:14 know with a tight job market especially with people so anyway yeah since emergency room 2:09:21 I'm motion to approve it for promotion to approve there one of those we have a 2:09:27 second all in favor well since this is money when I broke off Mr Holmes yes 2:09:36 yes Miss Baker yes Mr Gannon yes yes 7-0 no 2:09:43 penis thank you 2:09:49 or policy it's basically ours 6.313 2:09:55 first reading yeah included in your packet is um the Consolidated board policy 2:10:02 6.313 for your approval on first reading and I 2:10:08 would like to thank our supervisors administrators um 2:10:14 our community for all the feedback that they gave to help us build what I feel like is a 2:10:19 is a really good policy 2:10:28 so we have a motion to pass on proofreading 2:10:37 take a motion to pass on frustrating I'll second that motion second um 2:10:53 this is our first reading also so this is um Miss Hobbs is unable to be 2:11:00 with us tonight this is a newborn policy for us this is for the opioid 2:11:07 um hot storage of Narcan in our schools this was presented to you last month in 2:11:12 work session you I have asked us to research districts that 2:11:19 do this as well and so we went with those in our region 2:11:25 um Lawrence Giles Marshall coffee Franklin Manchester City Tullahoma City Dixon and 2:11:33 Williamson that responded to our question and so 2:11:39 we're presenting this to you on first reading is there a is there not a tsba 2:11:45 model for them um you know I I don't know this is the one 2:11:51 that we I just this looks like it's not on there yeah it's not on their format we would send it to them 2:11:58 um she I believe created this from a compilation of policies around us 2:12:09 yeah if they already tsba already have a I don't know I can find that out 2:12:18 yes I know they did it into 2018 2018 they did because that's when we first 2:12:24 brought it uh we talked about it and never mind any attraction never yeah 2:12:30 didn't make a motion or anything on it so they had one at that time so and this 2:12:35 may be where she she might but I believe she took the guidance from other school systems and 2:12:40 what they used to put together all motion to approve on first reading 2:12:47 second got a motion second pass first reading and I'll just say that I'll send 2:12:53 it to tsbn yeah I mean to get TSB to review it or compare it to the models 2:13:00 your opposed ocean five seven one four policy 5.502 so I'm selling 33. 2:13:09 this was just one that um in our review last time 2:13:14 you guys asked for there was a motion to remove it from consideration for review 2:13:19 so we didn't review it or really do anything with it so I put it back on for first reading I didn't know if you 2:13:26 wanted to do anything with it or not I'll make a motion to approve 5.502 minus the words on the first line as a 2:13:33 whole or a board member as an individual 2:13:38 hold on anyway what you're saying is uh refer 2:13:46 them to administer the administration Administration is our with our employees 2:13:52 so we'll never complaining about an employee is made to the board as a whole or a board member as an individual 2:13:59 that'll be refer to school district but what are you saying to change yeah just take it out because 2:14:05 what they're saying is a refer the board member to the administration 2:14:11 in the administration is our employee whatever I can plan by going to Faith 2:14:23 I don't know if there's no reference to this in law this is a complaint about an employee 2:14:30 right or a board member no no it's made to a board 2:15:00 I think if it said that I would agree with but I think it's what he's saying is saying if somebody must point to the board as a whole lot comes when we're in 2:15:06 session or someone comes to us individually then that we're supposed to refer we 2:15:12 refer that to the school administration for studying possible solutions but our contract with the director is to 2:15:19 refer it to the director 2:15:25 that will be the champ command to go that might be that might be correct that's what we're supposed to do we're 2:15:30 supposed to prefer it absolutely yeah not Administration 2:15:51 it's a it's what we're supposed to do it anyway in contracts with us 2:15:57 yeah I agree with you I agree with you it goes in the shower 2:16:05 okay um 2:16:12 it's in contract already yeah I think it's you made a motion I'll 2:16:19 make a motion remind him to accept it as is 5.502 all right I'll second part we 2:16:25 have a motion second for first 5.502 first reading I'll ever say all right all right 2:16:32 7-0 4 policy Five Points 607 places on the second reading so this one was in regard 2:16:39 to dual enrollment uh classes being taught in tsba did not see any problems with lines 27 through 29 and 5.607 2:16:47 non-school employment oh yeah it is yeah that's right about 2:16:53 teachers getting paid for tsp 2:16:59 that there were no problems they did not see any conflicts with those lines 27 through 29. well how's it working now I 2:17:06 mean just for uh we got dual enrollment how does that work right now as far as paid they're paid by the university okay 2:17:12 and plus they're getting paid for their High School PDC for their 2:17:17 because they have to do both yeah so honestly I didn't know I don't know how it works yeah so well I I'm curious 2:17:24 how it works here so they get normal their normal paybacks on the schedule pay scale but then they also get paid by the 2:17:32 university so I wouldn't know why I didn't know that because they have two different reporting requirements 2:17:38 but they're it's all here in the same hours yes 2:17:46 it's like a supplement or something 2:17:52 some of those build enrollment classes have as few as what two or three four 2:17:58 I'm not aware that they are that small I know they're very good I think they're they're a good thing you know as far as 2:18:06 this but this yeah so I get so just somebody back here knows 2:18:17 yeah yes stand up you have to have a minimum of 10 2:18:23 students for them to make a class they will not have a class unless they're it's kind of like Columbia State 2:18:30 school yeah like Columbia State used to do foreign thank you 2:18:35 but so this is outside the teachers work hours on line 28. 2:18:41 the teacher employed full-time may be employed and paid by the same or another Institution for additional 2:18:47 part-time work outside the teacher during their hours so their grading and all that is done 2:18:53 after hours because there's no time to do it how much of the day would you say that a 2:19:00 teacher of that school day is it everyday is it ever I'm sure I don't because if is it 2:19:07 Monday through Friday the dueling robots it's like college classes like or either 2:19:14 money Wednesday Friday or okay so it is part of that day a third of that work that 2:19:19 today it's a big upgrade I'll take somebody back 2:19:24 go ahead no no none of our teachers have more than two classes 2:19:29 so we have made sure that no one is teaching no high school teacher is teaching more than two classes for more 2:19:36 enrollment per semester per semester okay so I mean it just means that we have 2:19:42 we're having to pay for doing that's all that means that we're having to pay on our budget to get new 2:19:47 enrollment right I mean that's what that means because we've got some teachers who I guess if they weren't teaching dual enrollment Maybe 2:19:53 but they would still be teaching the same questions but they wouldn't they get our students wouldn't be getting College yeah I mean but either way I 2:20:01 guess my question here is I guess your tsba says it's fine this reads as if though yeah it reads as if a 2:20:07 dual enrollment teacher would be in violation of it that's how it looks to me but do you know I 2:20:14 think she said it was fine because of what Miss Gilbert has said too that they do 2:20:20 some of their grading and some of their planning outside of those hours because they can't get it all completed and 2:20:25 teach their other subjects during that planning time that they're allotted 2:20:36 they're not mixed I think I've told that once before there's no mixture between the two I think it would just be the 2:20:42 Dollarama and there has to be at least so they wouldn't break papers in that 2:20:48 class or do anything else other than well hopefully they're teaching their own life 2:20:53 I like that hopefully since you said that they do their draining and all that at home you know they get paid for it 2:21:00 they do something but that's where that policy talks about that they do some things outside work work hours so 2:21:09 because they're having to fulfill two contracts 2:21:18 I guess I mean yeah I just want to make sure it's legal right yeah we can always say our 2:21:24 attorney at tsba said it was illegal yeah it's no different than our bus drivers that are teachers 2:21:30 well they're not no they're not driving buses cheering yes they are yeah you're in the middle of the day 2:21:38 that's an afternoon their Duty hour in the morning they give up so they 2:21:45 leave early they leave early Washington yeah so they leave early 2:21:50 anyone else who would like to but if we didn't have something teachers 2:21:55 doing that we'd have a whole bunch of kids that wouldn't make it to school I make emotionally accepted the motion 2:22:03 we have a second I don't know if they ever say all right 2:22:13 so 1.106 code of ethics this policy has been revised to focus solely on prohibitions against accepting items 2:22:20 intended to influence War members vote and how to handle ethics complaints and 2:22:25 so the recommendation from tsba is to adopt their model policy because it has been revised and then they created a new 2:22:32 policy to separate the two for a 1.107 conflicts of interest 2:22:39 yeah emotions accept 1.106 and 1.107 2:22:45 . motion made in second second reading all in favor say aye 2:22:53 aye any folks seriously Five Point 2:23:00 606 review I would like to just read the history 2:23:06 a very uh short policy and it seems a little incomplete to me you know I'm not I'm 2:23:12 these board member but I've been reading through these policies and and uh 2:23:19 I would just like to go through it line by line maybe you can help me as to 2:23:24 understand it better and uh and it seems still seems a little incomplete I'm not sure exactly 2:23:29 uh is there a procedure that ties to this like 2:23:38 longer okay so we just started though it's it's in two sections and it's about it's uh 2:23:45 staff community relations and uh in its Community activity 2:23:53 so I'll just give me this I'll just read a second line number two 2:24:00 and it's talking about our staff when we say there in uh their 2:24:08 relationship with Community groups and efforts should be made by all employees to make school life a part of community 2:24:16 life employees should know the community is influence and it's the opportunities 2:24:23 for students as well as for themselves employees have a right to express their 2:24:30 views on any issue but must in each case make clear that their view Express is 2:24:37 not the official view of the board or school system and how do we make clear what it seems a 2:24:44 little well I I 2:24:50 something that comes to mind I mean just to discuss it um 2:24:56 dear and I are open during our community comment period Mike Elkins focus on that right and and he gave us a little 2:25:02 disclaimer and said this is my opinion as a right sorry Mike he gave us a 2:25:07 little disclaimer and said this is this is my opinion as a community member 2:25:12 right yeah yeah I remember that yeah I appreciate you doing that right because 2:25:19 um because I think I guess I didn't realize it was in black and white that that was required for compliance but that was just to 2:25:26 differentiated like this is that was at a formal meeting but is this cover out in the company I think this covers 2:25:32 everything everywhere they are are yeah everywhere and now I want to know what happens if you violate this right that's 2:25:37 why that's me I I just I could be somebody who's violating this though right it could be possible it's possible 2:25:44 if it's possible and uh and so uh and I'm reading it and 2:25:50 uh and I'm trying to figure out what's the procedure have you there's there's 2:25:56 not in my mind in this manual right now there's not one yeah because I go over two number uh category six for students 2:26:04 and for when they do something this happens and so I don't see 2:26:10 you know in your nearly eight years have you had any issues with anything come up 2:26:16 with regarding in this this community activities like 2:26:22 for this section oh I think the next section for the community activities 2:26:28 back maybe when I first started I mean anytime we 2:26:33 have a complaint it goes through the complaint policy right yeah there's 2:26:39 another policy for that it's in the same yeah right where we go into so you do I did read that we advise them of what's 2:26:45 been the values they give their chance their chance to say their side there is the two uh like also uh for uh tenured 2:26:53 uh teachers and non-tendered teachers of small separation practice thank you yes if you wanted to suspend someone yeah 2:27:00 and so I was wondering have you you ever had to do anything like that with any 2:27:08 for this issue for something like this I would like for uh where they was uh 2:27:14 expressing their views but it wouldn't make clear that that was no I don't know that I've ever had yeah 2:27:19 it seems kind of way I'm just trying to understand it well so um I guess on the complaint it 2:27:29 this wouldn't just be a complaint this would be a violation of board policy right I mean this is not just 2:27:40 and the board has said um that this is required that if someone 2:27:47 if someone wants to express their view on an issue in the community they need to make clear that their 2:27:53 view is not the school system and more interesting social media that 2:28:00 would be everything everything all in common so um 2:28:05 I didn't know this was out and most people probably know maybe it 2:28:10 needs to be it just seems a little incomplete too yeah yeah right and that's it needs to be awareness raised 2:28:17 about it with uh like us like we sent home a sheep you know maybe it should be something 2:28:23 attached to the contract they filter we signed contracts a lot of times with employees every year and so maybe this 2:28:29 would be something that should be that they understand like part of the problems 2:28:36 got so much stuff it does yeah I mean so many people have no idea what all is in 2:28:41 there there's so much in there it has there's there's this obligation for employees there's an obligation for 2:28:47 board members there's an obligation I mean everyone falls under or policy on how to conduct themselves in regards to 2:28:54 the community yeah yeah what happens if they're done yeah that comes to me okay and that would 2:29:00 yeah and that would go through our if just if they violated another board policy I mean 2:29:06 and you've had that happen before um 2:29:13 yes sir we also have the teacher code of ethics yeah I read that too yeah it's all in this yes responsibility to the 2:29:21 state and responsibility for the profession um but we all have those codes and policy okay how long has this 2:29:28 policy been in has it been around since the elections of uh issue 2:29:35 issued up 7 20 20. yeah [Music] it's probably in place 2:29:41 of course there's not threats to it no but there are cross references to it there so that I'm 2:29:48 thinking it may have been even way back further than that because we've had board members that have been County 2:29:54 Commissioners and well that kind of company you want to move on to the next section here it's the second time this 2:30:01 has been around for a long time so far so political activities I looked that up there's all kind of legal definitions 2:30:08 for that so uh so there's like I think there's three I 2:30:14 think it's a legal jargon there's a lot of different uh matter of fact I read uh 2:30:19 I see I said my see I sent myself a screenshot here see if I can read it 2:30:26 uh let's see political activity 2:30:33 means any act or the purpose of influencing the nomination or election of any person to public office or for 2:30:40 the purpose of influence then the outcome of any ballot proposition or 2:30:46 question well that's a that's a legal definition of uh 2:30:51 political activity and so because that's not clear to me 2:30:56 neither you know we say political activities but line number eight employees May 2:31:03 on their own time campaign for or against any candidate or referendum 2:31:11 but they shall not use the schools the classroom or system position 2:31:18 for political Forum nor engage in any political promotion or solicitation during school hours have you had any 2:31:25 ever had any employees like that um I did as a former School level 2:31:32 administrator I don't know that I have a system level that's a good question now so I hope y'all entertainment but who 2:31:38 who does the principal handle this at each school well sometimes um they may have somebody 2:31:44 call them and and they meet with the person and speak with them about it we 2:31:50 got we got elections coming up yeah presidential elections coming up next to your School Board elections and all kind 2:31:58 of stuff coming up yeah so and so uh what happens it so uh what happens if 2:32:04 this is if somebody's in the plant during school time there's a meeting of a group of 2:32:09 employees and they are uh planning some sort of strategy for some 2:32:17 event or some votes coming up or what well if there's a an allegation 2:32:31 that's why I'm saying I think what we need for this policy is is uh consequence well yeah but I was going to 2:32:38 say but there's no procedure 2:32:47 [Music] I've gleaned that from reading the other policies like the ones you reference 2:32:53 they are in there there is some and it's like a suspension for three days and for different that's for but that was of 2:32:59 course maybe something else I'm not sure I read I've read that somewhere and you know you follow a you know you can do 2:33:05 anything from a verbal reprimand a written reprimand before you get to protecting someone's 2:33:11 pay that's what your policy has to be in policy when you are affecting someone you're separating them from their from 2:33:18 their income right and so from from my experience work in another environment in a union environment it was always 2:33:24 Progressive this way and I don't know first time you know verbal hey you know you did this and you shouldn't do that 2:33:31 and then but then again you know it's similar to students and yeah have we talked about this before have we you 2:33:37 know okay are you aware of this rule are you right but sometimes it doesn't the 2:33:42 whatever Rises to the level of having to go oh okay I I would I would say 2:33:50 what can we do to make to The Institute improve awareness increase awareness of this yeah because I I honestly I knew 2:33:58 this but I'm on board so you know because I've been to all the psba training and says right never never let 2:34:04 your personal stance represent the board right right but most employees don't know that like that Community activity I 2:34:11 mean that would mean that's a lot yeah yeah I think some 2:34:16 people who violated that without knowing right okay 2:34:23 yeah would you suggest for it to be posted in our somewhere 2:34:30 I I'll let Michelle figure out I mean I said later next year I don't want to micromanage I don't know how to do her 2:34:36 job I mean I'm just trying to uh next year is an election year probably need to be 2:34:42 brought up and make you worried that you guys help me beat nobody needs to be handing out cards or campaigning for an 2:34:49 individual school time I mean during times it's for the construction of the kids and 2:34:54 students that shouldn't be things shouldn't be done during school that's what it says here we don't want that I 2:35:01 mean and educate the kids and that's and it's also in policy for that particular 1.806 which is advertising 2:35:08 and distribution right of materials and so that's where it political literature is specifically 2:35:15 mentioned nothing in the teacher Lounge nothing in the community activity section 2:35:21 Express their views on any issue so that's not even political yeah any 2:35:28 Community issue in the community the political activity too that that's very for all too it's wrong because I've read 2:35:36 it I was like I said it's 300 so I mean so I guess this political there's a 2:35:42 political position when you have to be elected no no because you could you could be in a position of political 2:35:48 influence and be higher threat right I think that's fair 2:35:53 yeah yeah but anyway uh I'll just finish reading will quote any employee who intends to 2:35:59 campaign for an elective office which this is why I don't understand I 2:36:05 hope I'm not taking too much time uh any employee who intends to campaign for an 2:36:10 elected public office we have we do have employees that are I'm sure that hold public office which infringes up on a 2:36:18 contract this is what I don't understand what does this mean in which in France infringes up on a contracted agreement 2:36:27 shall present a proposed solution to the boardroom consideration what does that mean pick up so if you're going to run 2:36:34 for office if you're not going to be able to 2:36:39 complete your contract okay you're going to enter for instance if someone runs for representative or Senator right 2:36:45 they're going to be away from their job responsibilities so um representative hasten has an 2:36:52 agreement he's worked out with the Perry County Board knowing he has to be in the legislative session yeah I think law 2:37:00 allows that too if you keep reading here he does say that I'll read on we'll close up the essential element to be 2:37:07 determined by the forward is whether the activity is proposed by the employee are consistent with his services to the 2:37:13 school system and to the best interest of Education leave to hold Legislative Office shall 2:37:19 be granted for whatever period may be required but shall be granted without paying 2:37:24 and sometimes you'll have people that may have a one-year position as a tea 2:37:31 president where they would have to to leave their position um there's different things that that come 2:37:38 up and that would impact their contract are there political positions that are 2:37:44 part-time that employee could be working and employed but still do that well representatives and Senator state 2:37:51 representatives and senators are not full-time positions okay so then some of those are teachers what about in 2:37:58 our in the local what about a county commissioner like he was on and on his own uh 2:38:03 the budget committee for the and he was also an employee of the of the schools they have to they have a process of 2:38:09 declaring a potential conflict when they're ever they're voting or considering things that they don't like 2:38:15 you do they don't meet during school hours or any of those hours right so okay they have to declare a conflict just 2:38:21 like you do yeah yeah so yeah so we're political people like it or not but that wouldn't 2:38:27 be that would infringe on a contractor but they would be subject to the first 2:38:34 paragraph shall not use the school of the classroom of the system for political 2:38:40 Forum or engage in any political promotion or solicit appearance so that would applies 2:38:45 right to employees who are running you know yeah well maybe 2:38:52 they got a relative running for office then yeah yeah and they're in there right no yeah no politics yeah that's 2:39:00 awesome I'd say my recommendation to Learners right get that get that in 2:39:05 front of people so they know so they're not so they don't violate this without anyone right 2:39:10 good morning extra view 6.300 to 6.309 2:39:18 yes things are just policies that are up for review this month 2:39:27 I will make emotions to improve the board policy 6.36.309 2:39:36 to be Marquez review thank you but the problem do we need the 2:39:43 6.300 if we it doesn't need to be in there we won't once this passes on 2:39:49 second reading which year I wouldn't recommend you taking it out until that passes it doesn't take a limited end 2:39:55 review 6.313 passes the second rating then we 2:40:02 can exam you can make the argument that our review process is what partially what led to share some of these changes 2:40:08 sure 2:40:20 all right toes and pass them out thank you thank 2:40:26 you 2:40:35 we've already done with this one I've already talked about tea yes yes 2:40:41 so I do have um two announcements and maybe another [Music] um the first one is I want to publicly 2:40:47 announce we will be having a special call um board meeting on Wednesday April 19th 2:40:54 um at 6 30 p.m at the Board of Education building in room 203 to work on our 2:41:01 budget and any other and our Esser we have an Sr vid to look at and any other 2:41:07 business that may come up um and we also will have a special called 2:41:13 work session on Wednesday April 26th at 6 30 p.m at the board of education and I 2:41:20 would like to request for the board to consider moving the May board meeting to 2:41:26 Hickman County High School we typically honor our teachers of the Year and that has the largest capacity 2:41:33 um and so we I would like to request for us 2:41:39 to have our regular May meeting at Hickman County High School um so that we have capacities 2:41:53 all right I suppose there's something up any other 2:41:59 announcements we went through the work sessions about that any other thing before German 2:42:06 promotion for a journalists 2:42:17 your whole website