Hickman County TN

Wisdom is the principal thing; therefore get wisdom: and with all thy getting get understanding. Proverbs 4:7

School Board · Meeting · Jun 1, 2026

Mon, Jun 1, 2026

Hickman County Board of Education meetings, including regular sessions and special called meetings.

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This outline was generated by an LLM from a transcript and may contain errors or inaccuracies. Prefer the original recording when available.

The board’s most consequential work was budget, contracts, and policy. It approved the 2026–27 school budget on a 6–1 vote after weeks of dispute with county officials, using assumptions that included only 2 cents of local option sales tax growth and a $3.1 million fund-balance draw. Members also approved multiple annual maintenance and service bids, a revised differentiated pay plan, OPED retirement-resolution language, and capital project requests. A lengthy closing discussion warned that current finances are structurally unsustainable without new revenue, major staffing reductions, school closures, or some combination.

Other notable threads included approval for East Hickman High football to resume overnight camp on campus to avoid outside lodging costs; concern that the East Hickman CTE building contractor is behind despite a contract extension request; changes to the annual board agenda to start school/county budget talks earlier; questions about assigning school safety duties after a prior staff departure; summer learning and tutoring funding flexibility; and strategic-plan work that must be completed by July 20.

Special Recognitions 17:14

  • 17:14 Employee of the Year recognition: Tanya Williams, office assistant serving both transportation and maintenance, was praised for managing routing changes, work orders, and day-to-day support for drivers, maintenance crews, and administrators.
  • 20:01 Friend of Education award: Continuing the Good Foundation, represented by Janet Blackwell, was recognized for grants supporting academics, CTE, library upgrades, extracurriculars, athletics, and scholarships.
  • 1:30:22 Student/coach recognition: Hickman County High junior Dane Gilbert was recognized for reaching the TSSAA state tennis tournament, winning district and region singles titles, finishing in the top eight in Class A, and posting a 16–3 record; Coach Ben Bentley was also recognized.

Approval of Agenda and Minutes 16:16

  • 16:16 Agenda approved without substantive debate.
  • 16:30 Minutes for the May 4 meeting approved.
  • 16:45 Minutes for the special-called session on May 7 approved.
  • 17:01 Minutes for the special-called meeting on May 21 approved.

New Business / Agenda Items 22:00

Consent agenda 22:00

  • 22:00 Consent agenda approved without noted objections.

East Hickman High School football overnight camp 22:22

  • 22:41 The new East Hickman head football coach requested permission to resume overnight football camp inside the high school, saying the program had previously done so before being stopped in 2024.
  • 23:11 He said using Camp Marba costs about $70 per child just for sleeping space, with no food or additional staff included, and the camp space is undersized for football.
  • 24:07 He cited the 105 heat-index cutoff, storm risk, lack of indoor alternatives at camp, and the burden of transporting weights and other equipment as reasons to return to an on-campus setup.
  • 25:00 Estimated lodging cost at the off-site camp this year was about $3,500, plus roughly $1,500–$1,800 for food.
  • 26:17 Administration indicated the principal was comfortable with the arrangement pending board approval, with student movement limited to a defined hallway/classroom area near the field house and weight room.
  • 26:59 Motion approved to allow the football camp to return to East Hickman High School for overnight use.

East Hickman CTE building change order 27:14

  • 27:18 Administration presented a change order for the East Hickman CTE building as a paperwork/contract-time issue rather than a money request.
  • 27:38 The explanation was that architects asked the contractor to submit missed days from earlier in the project so the contract calendar could be extended; officials said the contractor still claimed an end-of-June completion target.
  • 28:18 A board member strongly challenged the extension, describing the building as far from complete: about 90% of siding installed, no roof, no interior walls, partial HVAC work, remaining concrete pads, and repeated visits with little or no crew on site.
  • 30:47 Discussion clarified the contractor wanted the formal completion date pushed to August 20, though board members noted earlier schedules had shown completion around June 16–20.
  • 31:12 The extension discussed amounted to 96 days; members questioned the calculation, whether all delays were truly weather-related, and whether some were tied to school-side design/approval delays.
  • 32:16 The board confirmed the change order involved no additional money.
  • 32:19 Members asked about liquidated damages; the response was that the contract likely includes $500 or $1,000 per day.
  • 31:52–33:35 Several members questioned why the board should approve an August date if the contractor says the job will still finish by the end of June, and urged stricter contract review on future construction projects.
  • 33:04 Motion to approve the change order passed 6–1.
  • 34:11 Members said they expect significant progress by the July meeting and warned that continued delay would lead to a different conversation.

RJ Young copier/maintenance agreement 34:48

  • 34:55 Administration proposed an annual contract-plan change with RJ Young that would save a little under $900 per year.
  • 35:17 The main reason given was better budget predictability: instead of annual copy overages swinging from about $500 in good years to $6,000–$7,000 in heavy-use years, the district would have a more stable annualized amount.
  • 35:48 The vendor described the revised structure as effectively “unlimited,” while still watching for unusual spikes in usage.
  • 36:26 Motion approved by roll call, 7–0.

Maintenance and facilities annual bids 36:47

Flooring bid 36:57

  • 37:04 Administration recommended not taking the lowest bidder because the low quote appeared substantially below the others and staff did not believe all necessary work had been included.
  • 37:46 Recommended award was to Mallard Flooring rather than the low bidder, described as Offer Porch in the transcript.
  • 38:11 Staff gave pricing options with and without furniture removal and said district staff believed they could move furniture themselves to save money.
  • 38:47 The project covered office areas and a library at East Elementary, the office area at East Intermediate, and the office area at East Middle; some areas would receive luxury vinyl and the library carpet.
  • 39:14 East Intermediate office work was tied to prior flood damage and insurance funding; a separate future library project there would use an epoxy/hard-surface finish instead of carpet for easier maintenance.
  • 40:21 A member raised concerns about epoxy quality and surface prep, stressing that any coating failure should remain the contractor’s responsibility.
  • 41:41 Motion approved award to Mallard Flooring at $34,278 without furniture removal; approved by roll call 7–0.

Fire alarm monitoring/service/repair/replacement 42:08

  • 42:26 Three bids were received: American Fire Protection, Active Energy Services, and State Systems Fire Protection.
  • 42:26 Administration recommended State Systems Fire Protection as the lowest overall bid and noted prior experience in district buildings.
  • 43:04 Motion approved by roll call 7–0.

Floor coating / epoxy work 43:24

  • 43:24 Two bids were received; administration recommended Garage Floor Coating of Nashville as the lowest bidder.
  • 43:32 Staff said the company has already worked in district schools and properly prepares floors before coating.
  • 43:39 A member asked about warranty; staff said it carried a lifetime warranty, prompting some skepticism about what “lifetime” means in practice.
  • 44:20 Motion approved by roll call 7–0.

Annual paving and patching 44:45

  • 44:52 Two bids were received; administration recommended Sessions as the low bidder and a company with prior district experience.
  • 45:07 Members indicated no large paving plan had yet been set, but wanted an approved vendor available if work is needed.
  • 45:31 Motion approved by roll call 7–0.

Sealing and striping 45:51

  • 45:55 Three bids were received; administration recommended American Stripers as the lowest bidder and noted the company also performed work last year.
  • 46:16 Staff said the work includes surface preparation, sealing, and striping of parking lots or other marked areas as needed.
  • 46:34 Discussion touched on whether students could help paint parking spots, but no such program was adopted.
  • 47:27 Motion approved by roll call 7–0.

Concrete work 48:08

  • 48:13 Only one bid was received, from BJB Construction Company.
  • 48:21 Administration said this is just an annual on-call bid in case concrete work is needed at buildings or other facilities.
  • 48:38 Motion approved by roll call 7–0.

Gym floor services 49:01

  • 49:06 Three bidders were named: Scout Sports Floors, BJB Construction, and Bam Flooring.
  • 49:13 Administration recommended Bam Flooring as the lowest bidder and a long-time district provider familiar with the gyms.
  • 49:28 Members asked again about the East Hickman High gym floor; staff said they were still waiting on a quote to determine whether patching is feasible or full replacement is needed.
  • 49:56 Motion approved by roll call 7–0.

HVAC replacement, repair, and annual service 50:16

  • 50:26 Four bidders were named: Lead Company, NHS Mechanical, Matrix Mechanical, and SM Lawrence.
  • 50:34 Administration recommended SM Lawrence as the lowest bidder.
  • 50:40 Members asked about prior district work; staff noted Matrix Mechanical held the previous year’s work, and discussion suggested familiarity with VanKirk/Van Kite-associated personnel from past service.
  • 51:18 A member criticized current outsourcing costs, saying the district pays roughly $800–$1,000 even for tasks like coil cleaning, and argued maintenance staff should again handle more preventive work such as filters and coils.
  • 52:28 Administration said outsourcing of annual service predated current staff and that contractors now handle broad summer preventive maintenance, including filters, belts, gases, and coils across many units.
  • 53:43 A member suggested hiring an in-house HVAC specialist, similar to the savings realized after hiring an electrician.
  • 54:18 Motion approved award to SM Lawrence by roll call 7–0.

Painting of schools 54:41

  • 54:44 Three bids were received: BJB Construction, Offer Porch, and Art’s House of Painting.
  • 54:51 Administration acknowledged Offer Porch was the lowest bidder, but recommended Art’s House of Painting instead.
  • 54:59 Justification: Art’s House is a local contractor with an established record in district buildings, satisfactory workmanship, faster response on small jobs, and lower mobilization costs.
  • 55:39 Staff compared bid structures, saying Art’s House would come out for as little as $200, while other bidders were around $390 or even $2,000 minimums; hourly painter cost was described as $30 compared with $61 or $80 elsewhere.
  • 56:38 Motion approved award to Art’s House of Painting by roll call 7–0.

Board meeting calendar for 2026–27 57:04

  • 57:12 Annual meeting dates were presented.
  • 57:17 Administration noted October 19 was later than usual because the first Monday in October falls right after a school break.
  • 57:38 Motion approved the 2026–27 board meeting dates.

Annual agenda for 2026–27 57:52

  • 57:59 Administration said the main change was moving personnel decisions and placement reports to the July 2026 meeting because budget work was still underway.
  • 58:42 A member asked that the agenda also create an earlier, formal point of coordination with the county commission on budget matters, rather than waiting until May presentations.
  • 59:13–1:00:09 The board agreed to amend the annual agenda to include a February 2027 school board/county commission budget discussion or retreat-style meeting so county officials can engage sooner with the school budget.
  • 1:00:23 Motion approved the annual agenda as amended.

Job-sharing positions at Centerville Intermediate 1:00:37

  • 1:00:42 Administration requested approval for two job-share arrangements at Centerville Intermediate School for interventionist positions.
  • 1:01:06 When asked what interventionists do, staff explained they provide Tier II and Tier III small-group academic support for students needing more than core classroom instruction.
  • 1:00:53 Administration noted the district has used such arrangements before.
  • 1:01:49 Motion approved.

Year-end authority resolutions 1:01:57

  • 1:01:57 The board considered its annual resolution delegating authority to the director of schools to finish end-of-year paperwork and closeout items.
  • 1:02:20 Motion approved Resolution 26-2.
  • 1:02:35 The board also granted the executive committee authority, tied to the director, to close out the fiscal year.
  • 1:02:49 Motion approved that year-end executive authority.

2026–27 differentiated pay plan 1:02:58

  • 1:03:05 Administration said most of the plan matched the prior year.
  • 1:03:12 The main change was to hard-to-staff positions: instead of automatic signing bonuses, the plan now says such bonuses may be offered at the director’s discretion if recruiting conditions require them.
  • 1:04:13 Another addition created stipends for tutors if the district offers before- or after-school tutoring.
  • 1:04:18 Administration said United Way and a program referred to as Raise Your Hand(s) had offered to help support tutoring, but teacher planning-time compensation may still be expected, so a stipend line was added to the pay plan.
  • 1:08:49 Motion approved the 2026–27 differentiated pay plan by roll call 7–0.

Tennessee School Systems for Equity dues/payment 1:09:13

  • 1:09:13 The board renewed payment to Tennessee School Systems for Equity, described as a long-standing small-schools advocacy and lobbying organization the district has supported for many years.
  • 1:09:37 Members said small systems still need state-level advocacy and that current state support remains inadequate.
  • 1:09:56 Motion approved payment by roll call 7–0.

OPED retirement plan resolution update 1:10:36

  • 1:10:36 Administration returned with the revised resolution language following the board’s prior approval of changes to the OPED retirement plan.
  • 1:10:50 The update revised Resolution 19-02 and highlighted the exact text changes.
  • 1:11:06 A key change made support staff eligibility apply to employees hired on or before June 30, 2015 and still employed as of May 22, 2026, so recent retirees affected by the timing would still be covered.
  • 1:11:40 Another revision clarified that participants must meet State of Tennessee requirements for enrollment in the state retiree plan.
  • 1:11:55 The Medicare/support-staff benefit language was changed to a dollar-amount approach equal to the amount provided for licensed staff, instead of percentages, to reduce confusion.
  • 1:12:22 Administration said internal control/procedure documents would be updated so future staff can administer the plan more clearly.
  • 1:12:46 Motion approved Resolution 26-03 by roll call.

Board policies for review 1:13:25

  • 1:13:25 Policies 3.200 through 3.212 were presented for review.
  • 1:14:07 A member focused on Policy 3.204 concerning risk management and the threat assessment team, specifically the requirement that the board designate a professional staff member to lead prevention and safety education.
  • 1:14:31 Members noted the district no longer has Mr. Dunlop and asked whether someone qualified would assume those duties.
  • 1:14:46 Administration said the hope is to assign school safety through a stipend to an existing employee rather than a separate full-time hire, but the decision had not been finalized.
  • 1:15:53 A member questioned whether a stipend arrangement is sufficient for a role as important as risk assessment and school safety.
  • 1:16:02 Administration responded that in many systems the function is one part of a broader job, and the prior employee also handled multiple responsibilities including attendance/truancy.
  • 1:17:07 One member suggested delaying that policy section for fuller explanation, but others said the policy language itself did not need to change before a person is designated.
  • 1:18:22 Motion approved the policy set for review; approved unanimously.

Budget amendments 1:18:38

  • 1:18:41 Administration presented three budget amendments and warned that additional cleanup amendments would likely be approved by the executive committee before being shown in July.
  • 1:19:22 Budget Amendment 36 must go to county commission/budget committee and addresses overages in contracts with private agencies serving special education programs.
  • 1:19:47 Administration said those line items ran high partly because of staffing problems that required more contracted coverage.
  • 1:20:14 Amendment 36 also addressed unusually high homebound-teacher costs on the regular-education side and added cushion using substitute-budget savings.
  • 1:20:56 Budget Amendment 37 handled cleanup items including the board-approved consulting contract.
  • 1:21:12 For Amendment 37, money was moved from workers’ compensation insurance to cover the consulting contract.
  • 1:21:21 Amendment 37 also shifted unused equipment dollars into textbooks/instructional supplies so purchases for next school year can begin with current-year funds.
  • 1:21:36 It also covered a roughly $900 overage in a $16,000 instructional-support contracted-services line by moving dollars from library books/media.
  • 1:22:01 Budget Amendment 38 budgeted additional revenues for summer learning camp, including the second portion of TCAT revenue.
  • 1:22:17 Summer learning camp items had been expected in May, but the state did not open the process in time.
  • 1:22:31 Administration said conference guidance now allows unspent summer-learning funds to be used for tutoring during the school year instead of automatically reverting, though districts still must budget summer learning honestly.
  • 1:23:21 Motion approved Amendments 36, 37, and 38 by roll call 7–0.

2026–27 school budget 1:23:51

  • 1:24:17 Administration said the version before the board reflected the recent county budget discussion and included only 2 cents of projected local-option sales-tax growth plus $3.1 million from fund balance.
  • 1:24:39 Staff said that 2-cent / $3.1 million assumption reflected county officials’ recommendation and the major objection raised at the recent commission discussion.
  • 1:25:05 A motion was made to approve the budget as presented.
  • 1:25:21 The budget passed 6–1, with one no vote.
  • 1:25:42 Members said the process had been unusually difficult and stressed the need for earlier county involvement next year.
  • 1:26:16 Discussion also referenced roughly 600 students not attending district schools, with a possible funding impact of more than $4 million at base funding rates if some could be brought back.

Capital projects request 1:27:28

  • 1:27:35 Administration separated capital projects from the operating budget to reduce confusion and said county officials would vote on them separately.
  • 1:28:03 Listed needs included tennis courts, roof repair, playground fencing, baseball-related work, and the unresolved East Hickman High gym floor issue.
  • 1:28:40 If the East Hickman gym floor can be patched, officials expect to use insurance proceeds already received and assign those dollars in fund balance specifically to that work.
  • 1:29:04 If the gym floor must be fully replaced, the district would need to seek a budget amendment or separate county funding request once a quote is in hand.
  • 1:29:20 A member warned the floor is near the end of its life and does not have much sanding capacity left.
  • 1:29:39 The capital-project request total discussed was $45,000, not including a full gym-floor replacement scenario.
  • 1:29:57 Motion approved the capital projects request by roll call 7–0.

Announcements 1:32:06

  • 1:32:22 Next regular board meeting set for July 6.
  • 1:32:36 Members discussed attendance for a September school-board retreat/training at E.O. Coffman Middle School and were reminded to submit registration.
  • 1:33:50 Members were also urged to consider attending the annual convention in November, with comments that Hickman County has recently sent only a small delegation.

Department / Official Reports 1:34:35

Director of Schools / strategic plan discussion 1:34:35

  • 1:34:35 On her first day, new Director of Schools Marcy Tibble raised the overdue district strategic plan.
  • 1:34:56 She said the district received an extension and now must submit the strategic plan by July 20.
  • 1:35:27 She had spoken with facilitators trained to help boards and districts build strategic plans, including someone from TSBA identified as Tammy.
  • 1:35:54 One facilitation option would cost $2,500 and could only be done on a weekday; proposed dates mentioned were July 7 and July 14, though members worried those were too late.
  • 1:36:19 A second facilitation option involving retired superintendent support was also discussed, with cost still unknown.
  • 1:37:59 Members pushed to schedule the work in late June instead, likely around the weeks of June 22 or June 29, because waiting until July would leave too little time.
  • 1:38:49 The director agreed to email date options and send the current strategic plan to board members for reference.

Closing Comments 1:39:09

  • 1:39:22 A member laid out a public-facing explanation of the district’s budget trajectory, saying many constituents had asked what happens next after this year’s budget fight.
  • 1:39:47 He said the district has already cut 14 jobs, including about 10 teaching positions.
  • 1:40:16 He described the board-approved budget as only marginally different from prior scenarios because the fight over 4 cents versus 2 cents in local tax assumptions changed the fund-balance hit only from about $3 million to $3.1 million.
  • 1:41:07 He said the district has about $8.3 million in accessible fund balance; drawing $3.1 million next year would leave about $5.2 million.
  • 1:41:57 Projecting one more year of similar structural deficit would reduce accessible balance to roughly $2.1 million, which he said is near the state-required minimum.
  • 1:42:32 He estimated that closing a $3 million deficit only through staffing would mean about 54 jobs cut.
  • 1:43:04 Using an enrollment figure of about 2,900 students and around 202 K–12 teachers, he said those cuts would push student-teacher ratios from around 15:1 to about 21.0:1, versus a Tennessee average around 14.46:1.
  • 1:45:25 As one revenue option, he floated asking county commission for a $50 wheel tax, estimated to generate about $1 million.
  • 1:45:45 Under a scenario with $1 million in new revenue, he estimated the remaining $2 million gap would still require about 36 job cuts, producing a ratio around 18.5:1.
  • 1:46:44 Under another scenario, he suggested $1 million in new revenue plus closing two schools could save another roughly $1 million, reducing the remaining gap to about $1 million and requiring about 18 job cuts.
  • 1:47:15 He estimated that scenario would produce a student-teacher ratio around 16.66:1, about 15% above the Tennessee average, and called it the most logical route if the district must reach budget-neutral status.
  • 1:47:45 No specific schools were proposed; the point was that all major structural options now appear to be on the table.
  • 1:48:46 Members agreed the scenarios were alarming but said the public needs to understand the scale of the issue.

Adjournment 1:49:03

  • 1:49:09 Motion to adjourn approved.

Key figures and statistics

Figure Type Context / topic Timestamp
2024 Year Overnight football camp was stopped after this year 22:41
$70 Cost per student Camp Marba lodging cost per football camper 23:11
50 yards Measurement Approximate undersized field dimensions at Camp Marba, as described 23:28
53 yards Measurement Regulation football field width cited in discussion 23:44
105 Temperature rule Heat-index cutoff for football activity 24:07
$3,500 Expense Estimated Camp Marba lodging cost for football camp 25:00
$1,500–$1,800 Expense Estimated football-camp food cost 25:12
8:20 Date / deadline New CTE contract completion date discussed 27:55
90% Progress estimate Siding completion at East Hickman CTE building 28:18
June 30 Target date District expectation/hope for CTE completion by end of month 29:45
June 16–20 Date range Earlier contractor schedule for CTE completion 29:45
August 20 Contract date Requested formal extension date for CTE project 30:47
96 days Time extension CTE project extension discussed 31:12
$500 or $1,000 per day Penalty rate Possible liquidated damages on construction contract 32:19
$900 Savings Approximate annual savings under revised RJ Young plan 35:04
$500 Overage amount Low-end annual copier overage example 35:17
$6,000–$7,000 Overage amount High-end annual copier overage example 35:26
$34,278 Contract amount Flooring award to Mallard Flooring without furniture removal 41:41
7–0 Vote RJ Young agreement approved 36:33
7–0 Vote Flooring bid approved 42:02
7–0 Vote Fire alarm bid approved 43:11
7–0 Vote Floor coating bid approved 44:30
7–0 Vote Paving and patching bid approved 45:38
7–0 Vote Sealing and striping bid approved 47:55
7–0 Vote Concrete bid approved 48:46
7–0 Vote Gym floor services bid approved 50:04
7–0 Vote HVAC bid approved 54:25
7–0 Vote Painting bid approved 56:50
February 2027 Date Added target month for school board/county commission budget discussion 59:13
2 Position count Job-share interventionist positions at Centerville Intermediate 1:00:42
Resolution 26-2 Resolution number Year-end authority for director of schools 1:02:20
2026–27 Fiscal year Differentiated pay plan under consideration 1:02:58
Resolution 19-02 Resolution number Prior OPED resolution being revised 1:10:50
June 30, 2015 Eligibility date Support staff hire-date cutoff in OPED revision 1:11:06
May 22, 2026 Eligibility date Employment date used in OPED revision 1:11:13
Resolution 26-03 Resolution number OPED retirement-resolution update approved 1:12:46
3.200–3.212 Policy range Policies up for review 1:13:25
3.204 Policy number Risk management and threat assessment team policy discussed 1:14:07
36 Amendment number Budget Amendment 36 1:19:22
37 Amendment number Budget Amendment 37 1:20:56
38 Amendment number Budget Amendment 38 1:22:01
$16,000 Budget line Instructional-support contracted-services line item discussed in Amendment 37 1:21:45
$900 Overage amount Amount Amendment 37 needed to cover in that line item 1:21:45
2 cents Tax assumption Local-option sales-tax growth built into 2026–27 budget 1:24:31
$3.1 million Fund balance use Draw included in approved 2026–27 budget 1:24:31
6–1 Vote School budget approved 1:25:38
600 Student count Approximate students not attending district schools 1:26:16
$4 million+ Revenue impact Estimated base funding tied to those non-attending students 1:26:24
$45,000 Capital request Total capital projects request discussed 1:29:39
16–3 Record Dane Gilbert tennis season record 1:30:52
Top 8 Ranking Dane Gilbert Class A state finish 1:30:52
July 6 Date Next regular board meeting 1:32:22
July 20 Deadline Strategic plan submission deadline after extension 1:35:04
$2,500 Consulting cost TSBA-related strategic-plan facilitation option 1:35:54
July 7 Proposed date One possible strategic-plan work session date 1:36:01
July 14 Proposed date Another possible strategic-plan work session date 1:36:01
June 22 Proposed week Earlier strategic-plan timing preferred by board 1:38:21
June 29 Proposed week Earlier strategic-plan timing preferred by board 1:38:21
14 jobs Staff reduction Jobs already cut from the system 1:39:47
10 Teacher count Approximate teaching positions among those 14 cuts 1:43:29
4 cents Tax assumption Prior/local debate point contrasted with current 2-cent assumption 1:40:34
$3 million Fund balance use Earlier deficit/fund-balance figure referenced 1:40:16
$8.3 million Fund balance Accessible balance currently available, as described 1:41:07
$5.2 million Fund balance projection Accessible balance after using $3.1 million 1:41:16
$2.1 million Fund balance projection Accessible balance after another year of similar deficit 1:42:06
54 jobs Staff reduction Approximate cuts needed to close a $3 million gap through staffing alone 1:42:32
2,900 Student count Approximate district enrollment used in ratio discussion 1:43:04
202 Teacher count Approximate K–12 teachers referenced 1:43:14
15:1 Ratio Approximate current student-teacher ratio cited 1:43:50
14.46 Ratio Tennessee average student-teacher ratio cited 1:44:09
21.0:1 Ratio Estimated ratio after 54-job reduction 1:44:28
45% Percentage Increase above Tennessee average under that scenario 1:44:38
$50 Tax amount Wheel-tax example discussed 1:45:25
$1 million Revenue estimate Estimated annual yield from a $50 wheel tax 1:45:34
$2 million Deficit Remaining gap after $1 million in new revenue 1:45:45
36 jobs Staff reduction Approximate cuts needed under $2 million deficit scenario 1:45:45
18.5:1 Ratio Estimated student-teacher ratio under $2 million deficit scenario 1:46:00
28% Percentage Increase above Tennessee average under that scenario 1:46:18
2 schools School count Closure scenario discussed 1:46:44
$1 million Savings estimate Approximate savings from closing two schools 1:46:44
$1 million Deficit Remaining gap after new revenue plus school closures 1:46:59
18 jobs Staff reduction Approximate cuts needed under school-closure scenario 1:47:04
16.66:1 Ratio Estimated student-teacher ratio under school-closure scenario 1:47:15
15% Percentage Increase above Tennessee average under school-closure scenario 1:47:22

External vendors, brands, and software

Name Type Context / topic Timestamp
Camp Marba Company Off-site football camp location whose cost and facilities were criticized for team camp use 22:54
RJ Young Company Copier/service-plan agreement revised for steadier budgeting and modest annual savings 34:48
Mallard Flooring Company Awarded flooring bid without furniture removal 37:46
Offer Porch Company Low bidder on flooring and painting, but not recommended 37:53
American Fire Protection Company Fire alarm monitoring/service/repair bid 42:26
Active Energy Services Company Fire alarm monitoring/service/repair bid 42:26
State Systems Fire Protection Company Recommended and approved fire alarm vendor 42:26
Garage Floor Coating of Nashville Company Approved epoxy/floor coating vendor 43:24
Sessions Company Approved annual paving and patching vendor 44:52
American Stripers Company Approved sealing and striping vendor 45:55
BJB Construction Company Company Sole concrete-work bidder 48:13
Scout Sports Floors Company Gym floor services bidder 49:06
Bam Flooring Company Approved gym floor services vendor 49:06
Lead Company Company HVAC services bidder 50:26
NHS Mechanical Company HVAC services bidder 50:26
Matrix Mechanical Company HVAC services bidder and prior-year provider 50:26
SM Lawrence Company Approved HVAC replacement/repair/annual service vendor 50:34
Art’s House of Painting Company Recommended and approved school-painting contractor 54:51
United Way Company Potential partner helping support tutoring 1:04:18
Raise Your Hands Company Program referenced in tutoring support discussion 1:04:18
Tennessee School Systems for Equity Company Advocacy/lobbying organization receiving annual payment 1:09:13
TSBA Company Organization tied to strategic-plan facilitation support 1:35:27
Tammy Stand Individual TSBA-affiliated facilitator discussed for strategic-plan work 1:35:46

Personnel changes

Name Role / office Change Context / topic Timestamp
Marcy Tibble Director of Schools Hired Welcomed at start of meeting; first day in role 15:21

Laws and policies

Citation / name Level Type Context / topic Timestamp
Resolution 26-2 School Resolution Annual authority granted to close out end-of-year paperwork 1:02:20
Resolution 19-02 School Resolution Prior OPED retirement-plan resolution being revised 1:10:50
Resolution 26-03 School Resolution Updated OPED resolution language approved 1:12:46
Board Policy 3.200 School Policy Start of policy set presented for review 1:13:25
Board Policy 3.204 School Policy Risk management and threat assessment team; questions about responsible safety staff member 1:14:07
Board Policies 3.200–3.212 School Policy Full policy range approved for review 1:13:25

Files

This document is the approved budget for the General Purpose School Fund 141 for Hickman County, Tennessee, covering the fiscal year ending June 30, 2027. It was approved by the Budget Committee on May 11, 2026. The excerpt includes detailed estimates of revenues and expenditures, highlighting various sources of local, state, and federal funding, as well as projected costs for instructional programs, support services, and other educational expenses. The document provides a comprehensive overview of the financial planning for the school district, including comparisons to previous years' budgets.

This document is the Annual Agenda for the Hickman County Board of Education for the 2026-2027 school year, dated July 2026. It outlines the scheduled board meetings and key topics for each month, including board policy reviews, budget discussions, personnel decisions, and various approvals such as school fees and textbook adoption. The agenda also highlights significant events such as the recognition of Teachers of the Year and the Employee of the Year. This excerpt provides an overview of the planned activities and focus areas for the board throughout the academic year.

This document is a bid packet for the "Annual Paving and Patching" project issued by the Hickman County Finance Office, with bids due by May 12, 2026. It outlines the requirements for bidders, including necessary certifications, insurance, and compliance with state laws regarding work on school properties. The document specifies that bids must be valid from July 1, 2026, to June 30, 2027, and includes detailed bid specifications for various paving services, such as overlay, milling, and patch paving. The Hickman County Board of Education reserves the right to accept or reject any bids. This excerpt represents only the beginning of the full bid packet.

This document is a bid packet from the Hickman County Finance Office for the "Annual Sealing and Striping" project, with bids being accepted for the period of July 1, 2026, to June 30, 2027. The bid opening is scheduled for May 12, 2026, at 11:00 a.m. The packet outlines requirements for bidders, including necessary certifications, insurance, and disclosure forms, as well as detailed specifications for the work to be performed, such as seal coating, crack filling, and re-striping of various school parking lots. The document also includes a list of required attachments and compliance with state and federal laws regarding work on school properties.

This document is a compilation of approved fundraiser requests for various school activities, dated primarily in May 2026. It includes details about proposed fundraising activities for different school organizations, such as the HCMS Cheer team and the Volleyball team, outlining the intended uses of funds, expected student involvement, and methods of profit collection. Specific activities mentioned include selling Butter Braid pastries, mini cheer clinics, and concessions at school events. The document also includes necessary approvals from school principals and the Director of Schools, ensuring compliance with district policies regarding fundraising efforts. This excerpt represents only the beginning of the file, and further details may be present in later sections.

This document is the Director's Monthly Membership Attendance Report for the Hickman County School District, dated May 27, 2026. It provides detailed attendance data for various schools within the district, including Centerville Elementary, Centerville Intermediate, East Hickman Elementary, and others, covering the period from May 1 to May 22, 2026. The report includes statistics on net enrollment, average daily membership, and attendance figures for each grade level, as well as a district summary at the end. The data reflects the number of days in session and breaks down enrollment by gender for each school. This excerpt represents only the beginning of the report, with additional pages likely containing further details and summaries.

This document is a payment register from the Hickman County Finance office, detailing transactions for various vendors as of May 2026. The excerpt includes entries for payments made on multiple dates, specifically from April 30 to May 14, 2026, with a focus on the General Purpose and Federal bank accounts. It lists payment numbers, vendor names, payment dates, cash accounts, and amounts for each transaction, indicating a total of several payments made to various vendors, including Amazon, Scholastic, and local service providers. The document serves as a record of financial transactions for the county, reflecting expenditures across different accounts.

This document is the agenda for the Hickman County Board of Education's regular meeting scheduled for June 1, 2026, at 6:30 p.m. in Room 203 of the Central Office complex. The agenda outlines various items including public comment procedures, recognitions such as Employee of the Year, and several consent agenda items related to personnel and financial reports. Additionally, it lists items requiring board action, including approvals for various projects and budget amendments for the upcoming fiscal year. The document also notes upcoming meetings and closing comments from board members and the Director of Schools.

This document is a Board Policy Information Sheet from the Hickman County Schools, dated June 2026. It is addressed to the School Board Members and authored by Misty Shelton, the VPK Supervisor/Licensure Coordinator. The excerpt indicates that several policies are up for review, including topics related to buildings and grounds management, safety, emergency preparedness, crisis management, risk management, security, community use of facilities, facilities planning, new project planning, and district water testing. The document emphasizes the importance of equitable participation in educational programs and activities, adhering to various civil rights regulations.

This document is a compilation of policies from the Hickman County Board of Education, specifically focusing on building and grounds management, safety, emergency preparedness, crisis management, risk management, and security. The policies are issued with descriptor codes ranging from 3.200 to 3.205, with issuance dates spanning from March 7, 2022, to July 11, 2025. Key topics include the responsibilities of school principals in maintaining safe and clean facilities, procedures for emergency drills, and the establishment of a crisis management plan. This excerpt represents the beginning of the document, providing an overview of the policies related to school safety and management.

This document is a budget amendment for the Hickman County Board of Education, dated June 1, 2026. It outlines adjustments to Fund 141 - General Purpose, detailing various account debits and credits totaling $58,832.42. The amendment includes justifications for increased expenses related to special education services, homebound teachers, and substitute teachers, among others. The document appears to be the beginning of a more comprehensive budget amendment packet, providing essential financial adjustments necessary to meet educational service needs beyond the original budgeted amounts.

This document is a budget amendment for the Hickman County Board of Education, dated June 1, 2026. It details adjustments to Fund 141 - General Purpose, including debits and credits for various accounts such as Worker's Compensation Insurance, Reg Instruction Equipment, Text Books, and Library Books/Media. The total adjustments amount to $49,844.00, with justifications provided for each line item, indicating the purpose of the amendments. This excerpt represents the beginning of the budget amendment, outlining the financial changes approved by the board.

This document is a budget amendment for the Hickman County Board of Education, specifically Budget Amendment - 38, dated June 2, 2025. It details adjustments to Fund 141 - General Purpose, including various account descriptions, debits, and credits associated with the Summer Learning Camp and other charges. The amendment outlines significant financial allocations for personnel, supplies, and contracted services, totaling $389,844.01 in both debits and credits. The document appears to be in the early stages, focusing on the financial adjustments necessary for the upcoming fiscal period.

This document is a job share application submitted to the Hickman County Board by Dusty Covington and Tammy Potts on May 27, 2026, for the 2026-2027 school year at Centerville Intermediate School. The application outlines their request to share a position, highlighting their qualifications and previous experience, including Mrs. Covington's role as Academic Facilitator and Mrs. Potts' recent work in RTI needs. The document details their proposed work schedule, responsibilities, and the benefits of job sharing, such as maintaining educational quality and providing support for students while accommodating personal obligations. It emphasizes their collaborative approach and commitment to effective communication and instructional strategies.

This document is a job share application submitted to the Hickman County Board on May 27, 2026, by educators Ashley Rochelle and Meredith Qualls, requesting approval for a job share position for the 2026-2027 school year at Centerville Intermediate School. The application outlines the teachers' qualifications, their previous successful job share experiences, and the benefits of the proposed arrangement, including improved classroom management and instructional strategies. Additionally, it includes a detailed plan for their work schedule, communication methods, and positive feedback from parents regarding past job share experiences. The document serves as a formal request for consideration by the board, emphasizing the educational advantages for students and the community.

This document is a budget request for the 2026-2027 Capital Projects, detailing various proposed expenditures for improvements at local schools. The items listed include funding for baseball field drains, a playground fence, tennis court repairs, and a roof replacement, with a total estimated cost of $405,000. The specific schools mentioned are East Hampton Middle School (EHMS), East Hampton High School (EHHS), and Hightower Central High School (HCHS), indicating a focus on enhancing facilities within the district. This excerpt provides an overview of the proposed projects and their associated costs, but further details may be contained in the complete document.

This document is the End of Year Report for the Centerville Family Resource Center (CFRC) for the year ending June 2026. It outlines the goals and action steps CFRC implemented to enhance community partnerships, reduce chronic absenteeism, support family sustainability, provide family support, and improve literacy among Pre-K children. The report highlights specific initiatives, such as increasing community donations, tracking attendance of at-risk students, and engaging families in educational activities. It also provides data on the outcomes of these initiatives, including improvements in student attendance and participation in programs like Operation Santa Claus. This excerpt serves as an overview of CFRC's efforts and achievements over the past year.

This document is a Change Order for the East Hickman High School Agricultural/Vocational Building project, dated May 6, 2026. It outlines Change Order Number 004, which details adjustments to the project timeline due to weather-related delays, resulting in a total increase of 96 days to the substantial completion date, now set for August 20, 2026. The document includes information about the original contract sum and the net change from previous change orders, indicating that the contract sum remains unchanged at $602,901.76. This excerpt provides a summary of the changes and the necessary signatures from the architect, contractor, and owner, confirming the agreement on the modifications.

This document is a bid solicitation from the Hickman County Finance Office for "Concrete Pouring at Schools" for the 2025-2026 school year. It outlines the requirements for bidders, including necessary certifications, insurance documentation, and compliance with local, state, and federal laws. The bids must be submitted by May 12, 2026, and will be opened at 10:00 a.m. on that date. The document also includes specific details about the scope of work, including pricing structures for various concrete services and compliance with the Iran Divestment Act. This excerpt represents the beginning of the bid packet, providing essential information for potential contractors.

This document is a proposed Differentiated Pay Plan for Hickman County Schools for the fiscal year 2026-2027. It outlines various compensation strategies aimed at attracting and retaining staff for hard-to-fill positions, including signing bonuses for newly hired employees in specific areas such as K-12 Special Education and Secondary Math. The plan also details performance bonuses for teachers based on their effectiveness scores from the previous school year, with specific compensation amounts and distribution timelines. Additionally, it mentions ongoing support for educational training across multiple degree levels and includes estimated costs for various compensation initiatives. This excerpt provides an overview of the proposed pay structure and eligibility criteria, indicating a focus on enhancing staff recruitment and retention.

This document is the agenda for the Hickman County Board of Education's regular meeting scheduled for June 1, 2026, at 6:30 PM in Room 203 of the Central Office. It outlines the meeting's structure, including a call to order, public comment opportunities, and a moment of silence, followed by the Pledge of Allegiance. The agenda includes items such as the approval of previous meeting minutes, special recognitions, consent agenda items, and various items requiring board action, including budget amendments and proposed meeting dates for the upcoming school year. This excerpt provides an overview of the topics to be discussed but does not include detailed content or outcomes from the meeting.

This document is an agenda item request submitted to the Hickman County Schools Board regarding a football camp at East Hickman High School, dated May 22, 2026. The request outlines the need for the camp to be held on campus to reduce expenses and ensure access to necessary amenities, as previous camps have been held offsite, resulting in higher costs and logistical challenges. The request is made by Billy Sawyer, who has signed the document, indicating his role in the process. The excerpt provides a brief overview of the rationale behind the request but does not include details about any attachments or further discussions.

This document is the East Hickman Family Resource Center's End of Year Report for May 20, 2026. It outlines various programs and initiatives undertaken by the EFRC, including the distribution of backpacks and school supplies to students, the organization of community events such as the Sidewalk Chalk event, and the provision of free haircuts and hygiene bags. The report highlights the impact of these programs on local students and families, detailing participation numbers and future plans for continued support and community engagement. This excerpt provides a glimpse into the EFRC's activities and contributions to the community, though it is based only on the beginning of the file.

This document is a bid solicitation from the Hickman County Finance Office for an "Epoxy Floor Coating" project intended for all schools within the district, covering the period from June 1, 2026, to May 31, 2027. The bids are due by May 13, 2026, at 11:00 a.m., and must include various certifications and insurance documentation as outlined in the excerpt. Key requirements for bidders include compliance with the Iran Divestment Act and a conflict-of-interest disclosure. The document also specifies that the Hickman County Board of Education reserves the right to accept or reject any bids. This summary is based on the initial portion of the file, and further details may be present in the complete document.

This document is a Summary Financial Statement for Hickman County Finance, created by Michael Elkins on June 1, 2026, covering financial data for May 2026. It includes detailed revenue and expenditure figures for the General Purpose School, School Federal Projects, and Central Cafeteria, highlighting year-to-date and month-to-date actuals against budget estimates. Key topics include various revenue sources such as property tax, sales tax, and federal grants, as well as expenditures across educational programs and services. The excerpt provides a snapshot of financial performance, indicating areas of over- and under-performance relative to budgeted amounts.

This document is a bid solicitation from the Hickman County Finance Office for a multi-year contract titled "Fire Alarm Monitoring/Service Repair and Equipment Replacement," intended for Hickman County Schools. The bid period spans from July 1, 2026, to June 30, 2029, with an option for a mutual two-year extension. It outlines the requirements for bidders, including necessary certifications and insurance documentation, and specifies that sealed bids must be submitted by May 26, 2026, at 10:00 a.m. The document also details the scope of services required, including fire alarm monitoring, annual testing, and maintenance for all school facilities within the district.

This document is a bid solicitation from the Hickman County Finance Office for the removal and installation of flooring at three schools, dated May 2026. It outlines two bid items: Luxury Vinyl Plank (LVP) Flooring and Carpet, with bidders allowed to submit proposals for one or both items. The document specifies the submission deadline for sealed bids as May 13, 2026, and includes details about a pre-bid meeting scheduled for May 5, 2026. Additionally, it mentions the right of the Hickman County Board of Education to accept or reject any bids and includes a summary of received bids from various contractors, indicating the evaluation process for the flooring project.

This document is a meeting agenda for the Executive Committee regarding the closing out of the 2025-2026 financial books, dated June 2026. It outlines the process for closing the financial books with assistance from the State Financial Consultant and the Finance Office staff, including the need for budget amendments. The agenda indicates that a motion will be required to grant the Executive Committee the authority to proceed with this task, and it notes that a report will be presented to all members at the next board meeting. This excerpt provides an overview of the key topics to be discussed but does not include detailed information on the specific items or decisions.

This document is a bid solicitation from the Hickman County Finance Office for a "Multi-Year Gym Floor Services Contract," intended for all schools within the district. The bid period is set from July 1, 2026, to June 30, 2029, with a potential two-year extension. Bids are due by May 11, 2026, and must include various certifications and insurance documentation. The document outlines the requirements for bidders, including compliance with local, state, and federal laws, and specifies the scope of work, which includes screening, sealing, and sanding of gym floors across multiple schools. The excerpt provides initial details about the bidding process and requirements but does not include the complete specifications or additional context.

This document is a bid packet from the Hickman County Finance Office for the "HVAC Replacement, Repair and Annual Services Contract" covering a three-year period from July 1, 2026, to June 30, 2029, with an option for a mutual two-year extension. It outlines the requirements for bidders, including necessary qualifications such as being a Tennessee-licensed mechanical contractor and providing proof of liability and workers' compensation insurance. The packet specifies the submission process for bids, which are due by May 11, 2026, at 10:00 a.m., and includes detailed specifications for the HVAC services required, including annual servicing and repair protocols. Additionally, it emphasizes compliance with local, state, and federal regulations, as well as specific certifications and disclosures that bidders must provide.

This document is the minutes from the Hickman County Board of Education's regular board meeting held on May 4, 2026, at 6:30 PM in the Hickman County High School Library. The minutes detail the proceedings of the meeting, including the approval of the agenda, previous meeting minutes, and various recognitions for employees and students. Key items discussed include consent agenda approvals, trip requests for school sports teams, textbook adoptions, budget amendments, and revisions to board policies. The document captures motions made, seconded, and the results of votes, indicating a collaborative decision-making process among board members.

This document is the minutes from the special called meeting of the Hickman County Board of Education held on May 21, 2026, at 6:30 PM in Central Office - Room 203. The minutes detail the proceedings of the meeting, including the call to order, a moment of silence, and the Pledge of Allegiance. Key items discussed include the approval of the agenda and actions related to the FY27 budget, including motions to adjust the budget and sales tax estimates. The document also records the attendance of board members and the outcomes of various motions, indicating a unanimous approval for several budget-related decisions.

This document is the minutes from the special called meeting of the Hickman County Board of Education held on May 7, 2026, at 7:00 PM in Central Office - Room 203. The minutes detail the proceedings of the meeting, including the call to order, a moment of silence, and the Pledge of Allegiance. Key items discussed include the approval of the agenda and actions related to the FY27 budget, with motions made and passed regarding amendments to the budget. The document also notes the attendance of board members, with three members absent.

This document is Resolution No. 26-03 adopted by the Hickman County Board of Education on June 1, 2026. It outlines new guidelines governing the GASB 45 Trust related to medical insurance premium payments for retired teachers. The resolution details eligibility criteria for participation in the Trust, the benefits provided based on years of service, and the process for reimbursement of Medicare supplement insurance. Additionally, it addresses the management of Trust funds and the conditions under which membership may be abolished. The excerpt provides a comprehensive overview of the resolution's intent and provisions.

This document is a bid solicitation from the Hickman County Finance Office for the "Painting at Schools" project for the 2025-2026 school year. It outlines the requirements for bidders, including necessary certifications such as the Iran Divestment Act Certification and Non-Boycott of Israel Certification, as well as insurance and licensing requirements. The bids are to be submitted by May 12, 2026, with specific instructions for submission and the opening of bids. The document also includes details on the scope of work, specifications for painting, and the conditions under which the Hickman County Board of Education may accept or reject bids. This excerpt provides a glimpse into the bidding process and requirements but does not include all details from the complete document.

This document is a personnel report dated April 27, 2026, prepared by Dr. Belinda Anderson for the Board Members of Homeland County Schools. It outlines various personnel matters including leave of absence, hiring, resignations, retirements, and transfers within the professional and support staff categories. Notable appointments mentioned include William (Billy) Sawyer as the EHHS Head Football Coach and Harper Shelton as the HCMS Girls' Golf Coach. The report also indicates open positions and provides a link for employment opportunities, suggesting ongoing recruitment efforts. This excerpt represents the beginning of the personnel report, which likely contains additional details on each topic.

This document is a proposed schedule for School Board meeting dates for the 2026-2027 academic year. It lists specific dates for meetings from July 6, 2026, through June 7, 2027, with a notable mention of an awards event scheduled for May 3, 2027, at the HCHS Library. The excerpt provides an overview of the planned meeting dates, indicating the School Board's intention to organize its sessions for the upcoming years. Further details may be present in the complete document.

This document is a maintenance agreement between RJ Young Company and the Hickman County School System, dated May 15, 2026. It outlines the terms for an unlimited service maintenance plan (SMP) for specified equipment, detailing the monthly payment structure and billing frequency. The agreement includes provisions for service calls, payment terms, and conditions regarding equipment usage and maintenance. Additional terms and conditions are provided on subsequent pages, indicating that this is a comprehensive contract for ongoing maintenance services.

This document is a resolution from the Board of Education of Hickman County, Tennessee, dated June 1, 2026. It outlines the assignment authority related to GASB 54, granting the Director of Schools the power to designate specific fund amounts for the fiscal year ending June 30, 2026. The resolution emphasizes that it must be passed annually and will be recorded in the minutes of the Board. The excerpt indicates that a vote will be taken on this resolution, although the specific outcomes are not provided in this portion of the document.

This document is an invoice for the 2026-2027 membership dues from the Tennessee School Systems for Equity, addressed to the Hichmen County Board of Education. It outlines the dues structure based on Average Daily Membership (ADM) calculations, detailing the rates per student for different ADM thresholds and providing a total amount due of $3,249.00. The invoice includes specific calculations for the ADM used, which is reported to the Tennessee Department of Education, and provides the mailing address for remittance. This excerpt represents the beginning of the invoice, focusing on the dues structure and calculations.