Hickman County TN

Righteousness exalteth a nation: but sin is a reproach to any people. Proverbs 14:34

County Commissioners · Meeting · Nov 27, 2023

Mon, Nov 27, 2023

The elected legislative body for Hickman County. Sets county policy, adopts the budget, and represents residents across the county’s districts.

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Outline

This outline was generated by an LLM from a transcript and may contain errors or inaccuracies. Prefer the original recording when available.

The commission’s substantive actions were almost entirely budgetary and administrative. Members approved a series of budget amendments including $527,500 to buy the Wallace Harville building, $300,000 moved into sheriff medical and dental lines, $35,000 from the drug fund for a sheriff’s vehicle, $14,950 in tourism-grant signage spending, $14,751 in sheriff training grant use, and $791,000 in grant-related Board of Education adjustments. One proposed $3,270 solid-waste amendment did not advance at committee and was sent back to the Solid Waste Committee rather than acted on directly by the full body.

Other notable threads included appointments to the E-911 Board and Opioid Abatement Board, a brief mayoral update on the animal shelter with a meeting planned involving the Humane Society, planning work on a land-use and transportation update, an Industrial Development Board land sale of 84.94 acres on Highway 7, road-list changes, and adoption of Resolution 23-31 to update county residential code provisions and adopt the 2018 International Energy Conservation Code so local residential inspections remain handled locally rather than by the state.

Call to Order

Opening business 20:06

  • The meeting was called to order.
  • Public comment was invited specifically on Resolution 23-31; no one came forward.
  • The agenda and the October 23 meeting minutes were approved without controversy.
  • No special recognitions or memorial matters were raised.

Elections, Appointments, and Confirmations

Notary public request 22:56

  • 22:56 Request to approve Jessica Dozier as a notary public in the county.
  • 23:13 Motion and second to approve; roll-call vote passed 14 yes, with no opposition or changes to votes after the tally.

E-911 Board appointments 24:01

  • 24:01 The mayor submitted appointments to the E-911 Board: Amanda Siegel, Todd Collins, Shannon Irvin, Randall Terrell, and Jerry Deal.
  • 24:19 Motion to approve the mayor’s appointments; approved by voice vote without recorded opposition.

Opioid Abatement Board appointments 24:40

  • 24:40 The mayor also submitted appointments to the Opioid Abatement Board, noting the board had been discussed over several months.
  • 24:40 Appointees named were Melanie Cagle, Chief Deputy Joey Cox, Amanda Gordon, Carla Moore, Mark Walton, Lee Leon Brower, and Misty Moore.
  • 25:04 Motion and second to approve; passed by voice vote.

Communications from the County Mayor

County Mayor’s report 25:31

  • 25:37 The mayor gave a brief post-Thanksgiving update.
  • 25:45 On the animal shelter matter, he said an upcoming Thursday meeting was set with Shore Friends, the Humane Society, the county attorney, sheriff, finance director, and insurance representation.
  • 26:07 He said the purpose was to review stipulations he believed the county must address; no request for action was made at this meeting.
  • 26:17 He thanked the commission for approving board appointments and indicated continued work on the matter.

Committee Reports

Planning Commission 26:34

  • 26:41 The Planning Commission reported substantial activity.
  • 26:50 The most notable item was work on updating the county’s land-use and transportation plan.
  • 27:00 Members had completed two days of training a couple of weeks earlier, with more work and public involvement expected as the update continues.

Solid Waste Committee 27:17

  • Minutes were in the packet.
  • No substantive floor discussion beyond later referral of a budget amendment back to the committee.

Health, Safety, and Property Committee 27:35

  • 27:43 The committee chair said all members had been present at its meeting; minutes were in the packet.
  • 27:52 The chair asked that the sheriff, EMS, and others give advance material before committee meetings so agendas can be more structured and members can prepare for emergency-services discussions instead of hearing needs for the first time at the table.
  • 28:43 Members also urged that materials be scanned and emailed rather than distributed heavily on paper, as part of a broader push to operate more digitally.
  • 29:08 A commissioner suggested recurring department reports should consistently cover staffing, finances, and ongoing issues, citing the value of a predictable format.

Finance Committee 29:50

October financial summary 29:57

  • 30:04 Motion to approve the October financial summary.
  • 30:21 A commissioner questioned why local option sales tax numbers looked unusually low in the summary compared with the prior month.
  • 30:45 The finance office responded that it had not yet identified the cause but would double-check; they noted local option sales tax was not rising as in recent years and was running about the same as the prior year.
  • 31:18 Roll-call vote approved the October financial summary 14 yes.

Budget, Finance, and Human Resources Committee 31:56

Budget Amendment 24-27: miscellaneous line adjustments 32:12

  • 32:12 Budget Amendment 24-27 moved $22,445 among line items for maintenance, library, sheriff, health department, and mayoral budgets.
  • 32:33 Motion, second, and roll-call vote; approved 14 yes.

Budget Amendment 24-28: County Clerk office supplies 33:05

  • 33:13 Budget Amendment 24-28 adjusted $450 within the budget to help buy office supplies for the County Clerk’s office.
  • 33:21 Motion and second; approved by roll-call vote 14 yes.

Budget Amendment 24-29: Wallace Harville building purchase 33:59

  • 33:59 Budget Amendment 24-29 authorized use of direct appropriation grants to purchase the Wallace Harville building.
  • 34:07 Amount stated: $527,500.
  • 34:15 Motion and second; no floor debate at this meeting beyond noting prior discussion.
  • 34:25 Roll-call vote approved the amendment 14 yes.

Budget Amendment 24-30: tourism signage grant 34:54

  • 34:54 Budget Amendment 24-30 used a tourism grant for signage.
  • 35:01 Amount stated: $14,950.
  • 35:10 Motion and second; approved by roll-call vote 14 yes.

Budget Amendment 24-31: sheriff training grants 35:45

  • 35:45 Budget Amendment 24-31 applied grant funds for sheriff’s department training.
  • 35:53 Amount stated: $14,751.
  • 36:02 Motion and second; approved by roll-call vote 14 yes.

Budget Amendment 24-32: sheriff medical and dental services 36:37

  • 36:37 Budget Amendment 24-32 moved $300,000 to sheriff medical and dental services.
  • 36:45 Funding source was described as $200,000 from fund balance and $100,000 from contracted prisoner board.
  • 36:54 Motion and second; approved by roll-call vote 14 yes.
  • The discussion on the floor was brief and uncontested, but the amendment’s significance was that it shifted substantial money to detention-related medical and dental costs.

Budget Amendment 24-33: sheriff vehicle purchase 37:35

  • 37:35 Budget Amendment 24-33 moved $35,000 from the drug fund to purchase a vehicle for the sheriff’s department.
  • 37:42 Motion and second; approved by roll-call vote 14 yes.

Budget Amendment 24-34: solid waste request returned to committee 38:22

  • 38:22 Budget Amendment 24-34 was for $3,270.
  • 38:29 The chair stated the amendment had failed in the Budget Committee.
  • 38:36 A question was raised whether the matter had first gone through the Solid Waste Committee; the answer was no.
  • 38:44 Rather than taking up the substance on the floor, a motion was made to send it back to the Solid Waste Committee for guidance.
  • 38:52 The referral motion passed by voice vote, with the committee chair told it would return to that committee the next month.
  • Outcome: deferred and referred back, not approved.

Budget Amendment 24-35: Board of Education grants 39:09

  • 39:09 Budget Amendment 24-35 moved grant funds for the Board of Education.
  • 39:25 Amount stated: $791,000.
  • 39:34 Motion and second; approved by roll-call vote 14 yes.

Public Records Committee 40:24

  • 40:24 Report noted the committee met on November 2.
  • 40:32 Main action was installation of officers for the next term: Angie Luckett as chair, the reporting commissioner as vice chair, and Ronda Taylor as secretary.
  • The County Clerk had attended the meeting.
  • This was reported as committee organization rather than a full commission appointment action.

Economic and Community Development / Industrial Development Board 41:04

  • 41:04 A combined report was given for Economic Development and the Industrial Development Board.
  • 41:12 The Industrial Development Board had approved sale of property on Highway 7.
  • 41:21 The tract was described as 84.94 acres, to be sold to Crystal and Michael Hartman with Lear.
  • 41:35 Closing was expected on December 18.
  • No commission vote was requested here; this was a report of board action.

Zoning Appeals 41:42

  • Minutes were in the packet.
  • No substantive floor discussion.

Approval of committee minutes 42:01

  • 42:01 Motion to consolidate and approve committee minutes with the meeting minutes package.
  • 42:10 Approved by voice vote.

New Business / Agenda Items

December meeting calendar and cancellation plan 42:15

  • 42:23 Members reviewed the December calendar.
  • 42:29 Because the regular meeting date would fall on December 25, the chair said the full commission usually does not meet in December and, if something arose, a meeting would instead be held on December 26 with advance notice.
  • 43:10 A motion was made that the County Commission would not meet in December 2023 unless called by the chair.
  • 43:17 The motion was seconded and approved by voice vote, with the stated caveat that any needed meeting would be on December 26.

Road list changes 43:43

  • 43:51 A short road-list item was raised after being overlooked earlier.
  • 44:20 Motion to approve the road-list changes contained in the packet.
  • 44:43 A commissioner asked when approved road striping work would be finished and whether the deadline was in December.
  • 44:51 No one from that committee was present to answer; the chair said he would contact the department and email commissioners about whether any work would be done for the rest of the year.
  • 45:06 Roll-call vote approved the road-list changes 14 yes.

Resolution 23-31: residential building code updates 45:36

  • 45:36 Resolution 23-31 proposed adopting certain changes to the county’s previously adopted 2018 International Residential Building Code provisions from Resolution 21-23, and adopting the 2018 International Energy Conservation Code for new residential construction on or after July 1, 2023 in Hickman County.
  • 46:07 Sponsors said the county needed to stay within the allowable update window for current codes.
  • 46:16 The stated reason was to prevent the state from taking over residential inspections, allowing local official Robert to continue handling them.
  • 46:39 Roll-call vote adopted Resolution 23-31 unanimously; no opposition was voiced.

Announcements

Closing matters 47:08

  • A few signatures were requested after the meeting.
  • The meeting adjourned.

Key figures and statistics

Figure Type Context / topic Timestamp
14 Vote tally Notary approval passed with 14 yes votes 23:49
5 Appointments Number of appointees approved for the E-911 Board 24:01
7 Appointments Number of appointees approved for the Opioid Abatement Board 24:40
2 days Duration Planning and zoning training for land-use and transportation update 27:00
14 yes Vote tally October financial summary approved unanimously 31:49
$22,445 Budget amendment Amendment 24-27 miscellaneous line adjustments 32:12
14 yes Vote tally Amendment 24-27 approved unanimously 33:05
$450 Budget amendment Amendment 24-28 office supplies for County Clerk’s office 33:13
14 yes Vote tally Amendment 24-28 approved unanimously 33:53
$527,500 Purchase / appropriation Amendment 24-29 for Wallace Harville building purchase 34:07
14 yes Vote tally Amendment 24-29 approved unanimously 34:47
$14,950 Grant expenditure Amendment 24-30 tourism signage 35:01
14 yes Vote tally Amendment 24-30 approved unanimously 35:35
$14,751 Grant expenditure Amendment 24-31 sheriff training 35:53
14 yes Vote tally Amendment 24-31 approved unanimously 36:27
$300,000 Budget amendment Amendment 24-32 for sheriff medical and dental services 36:37
$200,000 Funding source Portion of Amendment 24-32 from fund balance 36:45
$100,000 Funding source Portion of Amendment 24-32 from contracted prisoner board 36:45
14 yes Vote tally Amendment 24-32 approved unanimously 37:25
$35,000 Budget amendment Amendment 24-33 sheriff vehicle purchase from drug fund 37:35
14 yes Vote tally Amendment 24-33 approved unanimously 38:14
$3,270 Budget amendment Amendment 24-34 sent back to Solid Waste Committee 38:22
$791,000 Grant-related budget amendment Amendment 24-35 Board of Education grants 39:25
14 yes Vote tally Amendment 24-35 approved unanimously 39:55
84.94 acres Land area Industrial Development Board sale of Highway 7 property 41:21
December 18 Date Expected closing date for Highway 7 property sale 41:35
December 25 Date Regular commission date that conflicts with Christmas 42:29
December 26 Date Possible alternate meeting date if needed 42:38
14 yes Vote tally Road-list changes approved unanimously 45:26
2018 Code year International Residential Building Code provisions referenced in Resolution 23-31 45:36
2018 Code year International Energy Conservation Code adopted in Resolution 23-31 45:51
21-23 Resolution number Earlier resolution that had adopted 2018 residential code provisions 45:44
23-31 Resolution number Building code and energy code resolution adopted at this meeting 45:36
July 1, 2023 Effective date New residential construction date threshold under Resolution 23-31 45:51

External vendors, brands, and software

Name Type Context / topic Timestamp
Shore Friends Company Participant in upcoming animal shelter meeting with county officials and Humane Society 25:45
Humane Society Company Participant in upcoming animal shelter meeting 25:51
Lear Company Buyer affiliation in Industrial Development Board sale of 84.94-acre Highway 7 property 41:27

Personnel changes

| Name | Role / office | Change | Context / topic | Timestamp | |---|---|---|---| | Jessica Dozier | Notary Public | Appointed | Approved as county notary public by roll-call vote, 14 yes | 22:56 |

Laws and policies

| Citation / name | Level | Type | Context / topic | Timestamp | |---|---|---|---| | Resolution 21-23 | County | Resolution | Prior county resolution that adopted 2018 International Residential Building Code provisions | 45:44 | | Resolution 23-31 | County | Resolution | Adopted changes to county residential code provisions and adopted energy code requirements | 45:36 | | 2018 International Residential Building Code | County | Code | Residential building code provisions referenced in Resolution 23-31 | 45:44 | | 2018 International Energy Conservation Code | County | Code | Adopted for new residential building construction on or after July 1, 2023 | 45:51 |

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