Hickman County TN

Wisdom is the principal thing; therefore get wisdom: and with all thy getting get understanding. Proverbs 4:7

School Board · Meeting · Feb 5, 2024

Mon, Feb 5, 2024

Hickman County Board of Education meetings, including regular sessions and special called meetings.

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This outline was generated by an LLM from a transcript and may contain errors or inaccuracies. Prefer the original recording when available.

Highlights:

The board approved a new Centerstone family life curriculum request, but amended the timing so Director Mullins can implement it in the near future rather than committing strictly to the current school year. The presentation stressed teen pregnancy and STI data, opt-in consent, survey incentives of $80 per student, and the curriculum’s alignment with Tennessee family life requirements. A second major presentation came from the Project AWARE team, which asked the board to prepare for a post-grant funding gap of $285,000 per year to continue school-based mental-health and crisis services; members broadly praised the program’s value but took no funding action at this meeting.

The board also approved multiple student travel requests, a technology e-rate match of $38,665, a security-grant-funded exterior door replacement bid of $37,427, budget amendments tied to grants and other outside-source funds, and first/second readings on several policy updates. Budget discussion focused heavily on staffing, salaries, ESSER-funded positions ending, enrollment being down about 200 students, insurance support for lower-hour employees, and the need to see pay-scale effects earlier in the budget process. Other notable threads included parent-access complaints over holiday lunches and school events, possible revisions to surplus-property sale procedures, and a board member’s announcement that he will not seek reelection.

Public Comments 15:44

  • 16:27 Public commenter Glenn D’Or argued the district had become too political and should refocus on core functions: student safety, education, and discipline.
  • 16:49 He criticized activities he viewed as outside the school system’s core mission, including feeding parents and providing transportation to the “blooming festival,” and urged the board to “get back to business.”
  • 18:02 No board action followed; the comment later resurfaced indirectly during discussion about parent meals and district priorities.

Approval of Minutes and Agenda 19:07

  • 19:07 December 4 regular meeting minutes approved; one member passed due to conflict rules described as coming from TSBA guidance. Motion carried with one pass.
  • 20:24 Agenda approved without opposition.

Special Recognitions 20:42

  • 23:45 Shannon Nolan, librarian at EHMS, recognized as January employee of the month.
  • 24:26 Lena Frasier of HCHS recognized as employee of the month.
  • 26:44 Teacher of the Year honorees at each school and the district level were briefly congratulated; no formal action.

New Business / Agenda Items 27:25

Family life curriculum request - Centerstone 27:25

  • 29:09 Sarah Sauka of Centerstone requested board approval to provide family life education to 9th grade students through lifetime wellness classes.
  • 29:49 Presenter cited Hickman County’s 2019 teen pregnancy rate of 25.1 per 1,000 girls ages 15–19, and stated people ages 15–24 account for half of the nation’s 26 million annual STI diagnoses.
  • 30:24 Two curricula were proposed: Be in Charge and Adolescent Health. Topics would include puberty, reproduction, healthy relationships, teen pregnancy and STI prevention, communication, risk avoidance, and decision-making.
  • 31:16 The presenter said Be in Charge includes contraception education while remaining compliant with Tennessee family life law and aligned with lifetime wellness standards.
  • 31:48 Classes would be randomized between the two curricula for a trial measuring which is more effective.
  • 32:17 With parent permission, students would complete pre-, post-, 6-month, and 12-month surveys off campus.
  • 32:43 Students completing all surveys would receive $80 total in gift cards, $20 per survey.
  • 32:50 Instruction would last about 5 days or 250 minutes total; in 90-minute classes it could be completed in 3 days.
  • 33:11 Centerstone would provide a master’s-level facilitator, with the classroom teacher remaining present.
  • 33:18 Presenter emphasized active consent forms are required by Tennessee law, with 30-day notice to families and opt-out/alternative placement options.
  • 36:23 Administration noted a similar grant-funded program had already operated at East Hickman and was viewed as helpful.
  • 37:10 Members clarified that board approval was needed because contraception content and surveys were involved.
  • 37:26 Director Mullins said he supported incorporating the program, but was unsure whether current-year timing or next year would work better.
  • 38:00 A motion was made to let Director Mullins work with schools to implement the program in the 2024–25 year; discussion then shifted to allowing earlier implementation if feasible.
  • 39:36 Motion revised to authorize implementation in the near future, giving flexibility if it can be worked in sooner.
  • 40:01 Roll-call vote: approved unanimously with one absent.
  • 40:25 Administration said it would coordinate with principals on timing.

Project AWARE mental-health funding presentation 41:23

  • 41:31 Janna Acy and Olivia Phelps presented on Project AWARE and argued that continuing the program would justify an investment of $285,000 per school year.
  • 41:52 They said that funding currently supports a licensed alcohol and drug abuse counselor, a temporarily licensed professional counselor expected to be fully licensed in May, a psychiatric nurse, and a bachelor-prepared social worker.
  • 42:45 Tennessee was described as ranked 41st nationally on youth mental-illness prevalence/access measures, with poor access to care reinforcing the need for on-campus support.
  • 43:24 Presenters said about 10% of district students are receiving some type of mental-health care on campus.
  • 43:50 They cited county-level data placing Hickman County #7 in suicidal ideation and #2 in self-injurious behavior.
  • 44:23 Vanderbilt data cited by presenters said 12 youth per day are admitted for psychiatric emergencies.
  • 44:30 They reported that 4 district students had inpatient stays over the holiday break.
  • 45:01 Crisis in the district was defined as situations involving suicidal ideation, homicidal ideation, or self-injurious behavior requiring urgent adult help.
  • 46:00 A monthly snapshot was presented in which 10 students were sent for further ER assessment and 8 were hospitalized.
  • 46:54 The team said it had responded 3,400 times to crisis over four years, comparing that to about 5,000 crisis admissions reported by Pinewood Springs, which presenters noted is a full mental-health hospital.
  • 48:32 Presenters proposed a future internship-site model using supervised clinicians, saying it could expand therapeutic care, improve attendance and graduation, and eventually offset costs or even generate district revenue.
  • 50:24 Recorded testimonials from principals, counselors, and youth-services staff described the team as essential because school counselors are already overloaded with scheduling, grades, 504s, and other duties.
  • 54:09 Testimony described typical crisis response time as 3 to 4 hours, sometimes longer in a rural county because of transport and assessment delays.
  • 56:24 Presenters directly asked that the program be included in upcoming budget planning.
  • 57:20 Board discussion confirmed statistics showing an average of about 2 crisis issues per day across the team, though volume can cluster at one school or in one day.
  • 58:47 Presenters said the $285,000 supports 3 S3s plus a director; members commented that schools might ideally want an S3 in every building.
  • 59:25 Grant history was discussed: the program has operated for about 5 years overall, with the current grant ending April 29.
  • 1:00:06 Administration clarified that the remainder of the current school year is covered by existing grant funds and the program has not yet been built into the regular district budget.
  • 1:00:30 Members said they are pursuing more state support and other grants, but one recent application failed because the district was a school system rather than an agency eligible for that grant.
  • 1:01:35 One member contrasted possible state voucher spending with the need for state support for rural school mental-health services.
  • 1:02:06 Members supported trying to keep the program, but emphasized the difficulty of locating $285,000 in the coming budget. No motion or funding decision was made.

Consent agenda 1:02:39

  • 1:02:50 Consent agenda approved without opposition; no substantive separate debate captured in transcript.

Student board / SCOPE conference request 1:03:56

  • 1:04:35 Board considered sending 2 students from East Hickman High School and 2 students from Hickman County High School to the SCOPE conference at Belmont University on March 5, 2024.
  • 1:04:51 Registration listed as $75 per student plus up to 4 chaperones at $18 each as mentors for student board members.
  • 1:05:07 Two board members said they were signed up as chaperones/mentors.
  • 1:05:24 Motion approved without opposition.

East Hickman High School senior trip 1:05:39

  • 1:06:10 East Hickman seniors requested approval for a senior trip to Dollywood on May 9.
  • 1:06:27 Students said the request would extend the day to allow more time at the destination rather than spending most of the trip on the bus.
  • 1:06:35 Proposed schedule: depart at 6:00 a.m., return at 11:30 p.m.
  • 1:07:15 Class had raised enough for 2 charter buses; additional costs could include tickets and substitute teachers.
  • 1:07:31 Administration explained board approval was needed because board policy requires approval when a trip exceeds 12 hours.
  • 1:08:02 Trip approved without opposition, with one member absent.

Hickman County High School senior trip 1:08:26

  • 1:09:21 HCHS seniors requested approval for a trip to Gatlinburg/Dollywood, framed as a chance to make up for a missed 8th grade trip during COVID.
  • 1:10:10 Proposed itinerary: depart Sunday, May 12 at 10:00, arrive around 3:30 or later, stay 2 nights, visit Dollywood on Monday, then return Tuesday.
  • 1:10:58 Students said they had about $3,000 in the senior account from fundraising.
  • 1:11:07 Each participating senior would be asked to pay $200; about 35 students had said they were willing.
  • 1:11:22 A possible additional fundraiser could bring in another $1,000.
  • 1:11:30 Students compared budget options, including a pirate show versus a lumberjack show, Anakeesta versus a hike, and estimated one lower-cost version at about $2,700.
  • 1:12:24 Hotel identified as Edgewater Hotel.
  • 1:12:50 Trip approved without opposition.

EHHS FCCLA / culinary competitions 1:13:13

  • 1:14:05 East Hickman High School FCCLA students requested approval for a trip to Chattanooga in April, leaving April 7 and returning that Wednesday.
  • 1:14:13 11 students expected to attend.
  • 1:14:13 Registration fees and hotel costs were said to be paid by the school bookstore; students would need meal money.
  • 1:14:21 5 students would compete in social media strategies and website-related events.
  • 1:14:29 Trip approved without opposition.
  • 1:15:00 Dr. Anderson then presented 3 culinary-related competition trips needing approval.
  • 1:15:08 NASA competition in Alabama: 5 students expected to go if academically eligible; date corrected during discussion to February 22; day trip departing about 6:00 a.m. and returning about 6:00 p.m.
  • 1:16:07 FCCLA state competition in Gatlinburg: March 20–22; currently 3 students committed with others deciding; competitions in culinary, baking and pastry, and career investigation.
  • 1:16:42 Students would pay about $100 each for the FCCLA state trip, covering registration and hotel.
  • 1:16:50 Junior Chef competition: March 7–8, overnight, competing at Nashville State Community College.
  • 1:17:15 Sponsor noted students won first place last year.
  • 1:17:23 All requested culinary trips approved.

FFA state convention trip 1:17:48

  • 1:18:19 HCHS FFA officers requested approval to attend the state convention in Gatlinburg from March 24–27, 2024.
  • 1:18:27 Reason given: 6 students would receive the FFA State Degree.
  • 1:18:47 Sponsor said this group was not competing on this trip, but had already met significant requirements over their high school years, including competitions, chapter office, and committee work.
  • 1:19:10 Trip approved without opposition.

MTSU volleyball camp 1:19:51

  • 1:20:13 Request approved for an overnight MTSU volleyball camp trip scheduled July 18–20.
  • 1:20:31 Sponsor said activities would include position-specific practice, team bonding, sessions with sports psychologists, and a final-day tournament against other schools.
  • 1:20:54 Trip approved without opposition.

Technology coordinator - Category 2 E-Rate match 1:21:17

  • 1:21:25 Administration said the district had completed the state mini-bid process for Category 2 e-rate funding and received only 1 response.
  • 1:21:33 The bid had already gone to the state and the FCC for approval and was approved.
  • 1:21:40 Request was to approve $38,665, described as the district’s 20% share of a project for network equipment, apparently one for each school.
  • 1:22:02 Motion referenced using the Tennessee Educational Broadband Consortium statewide master contract for funding year 2023.
  • 1:22:18 Administration said the local share was budgeted and within the current year’s plan.
  • 1:22:36 Roll-call vote approved unanimously with one absent.

Exterior door replacement bid / security grant 1:22:59

  • 1:23:13 Administration clarified the item was not a broad “entry resistant” door initiative, but replacement of existing exterior doors that are in poor condition.
  • 1:23:36 Low bid came in at $37,427.
  • 1:23:36 Funding source was the state public school security grant.
  • 1:23:45 District had budgeted about $54,846.76 for this work, so the bid was well under estimate.
  • 1:24:11 Because the doors are being replaced, they must include resistance film under newer requirements.
  • 1:24:49 These were not main front-entry doors; they were various exterior doors at multiple schools, mostly elementary sites.
  • 1:25:20 Motion approved award to Waverly Glass Incorporated for $37,427 in grant funds.
  • 1:25:38 Roll-call vote approved unanimously.

Mowing bids 1:25:56

  • 1:26:02 Administration said mowing bids had become “discombobulated” because of the ice storm, mail problems, and the district’s inability to receive bids fairly.
  • 1:26:16 All bids were rejected and the district was readvertising.
  • 1:26:16 No approval action on a vendor at this meeting.

ESSER windows and doors project - change orders 1:26:23

  • 1:26:56 Change order one would add blinds/window coverings for replacement windows and doors at Centerville Elementary, Hickman County Middle, and East Hickman Middle; these had been omitted initially in case funds ran short.
  • 1:27:43 Change order two would add 1 Hickman County Middle School door near the kitchen that the architect left off the original plans.
  • 1:28:14 Discussion clarified one amount was $11,694.39 for the added door item and another amount around $37,000+ for window coverings.
  • 1:29:38 Combined total was recalculated at about $118,119 and a revised motion was made to approve the ESSER change orders at that total.
  • 1:30:01 Motion carried without opposition.

Budget amendments 22 and 23 1:30:29

  • 1:30:29 Budget Amendment 22 for fund 141 addressed two grants and other outside-source funds.
  • 1:30:37 Administration said the biggest item was the Innovative School Model / Turnkey Career Labs to be placed in middle school, already approved in concept by administration and the state.
  • 1:31:02 Amendment 22 also moved some grant funds and recognized donations/outside-source revenues tied to specific programs.
  • 1:31:18 Budget Amendment 23 revised the S3 grant budget as the district spends those dollars down between now and next September.
  • 1:31:51 Member questioned why part of the Innovative School Model appeared under software; administration said later plan adjustments preserved funds to extend software licenses, including zSpace laptops/software previously discussed.
  • 1:32:50 Motion to approve amendments 22 and 23 passed by roll-call vote unanimously with one absent.

Budget discussion and staffing / salary issues 1:33:19

  • 1:33:19 Chair added a budget-calendar discussion because county budget committee timing affects school budgeting.
  • 1:33:45 Administration said a starting budget review target was February 15, and members were asked what information they wanted included.
  • 1:34:10 One member requested salary-increase detail similar to a recent TSBA budgeting session, including spreadsheets showing employee groups, FTE counts, and prior versus proposed staffing.
  • 1:34:34 Administration said Finance Director Crystal Fitzgerald already provides an interactive spreadsheet each April laying out detailed staffing and funding information.
  • 1:35:20 Members asked to see ratios of budgeted versus actual spending and projected versus actual use of fund balance.
  • 1:36:34 A member urged keeping board review at a strategic level: staffing counts, deployment, how positions fit the district vision, and capital planning across multiple years rather than line-by-line purchases.
  • 1:37:21 A member asked to revisit fully funding single-employee health insurance, saying that had been missed in the prior budget cycle.
  • 1:37:43 The same member asked for options to offset the first year in which bus drivers, cafeteria workers, and support staff cannot get insurance unless they work 30 hours or more, possibly through some form of stipend to help recruitment and retention.
  • 1:38:29 Members noted ESSER grant money ends in 2024–25, and that this budget will have to address positions previously paid by temporary grants.
  • 1:39:24 Administration warned enrollment is down about 200 students, reducing revenue while grant-funded positions also phase out.
  • 1:39:39 Administration said some people currently paid from ESSER are 10-month teachers, and next year’s budget must decide what duties remain and how many teachers are needed.
  • 1:40:27 A member argued the board should set an acceptable deficit-into-fund-balance target early so administration can build realistically toward it, rather than bringing an unrealistically expansive budget.
  • 1:43:11 Administration highlighted another pressure: the state requirement to move first-year teachers to $50,000 by 2026–27.
  • 1:43:19 Administration also said district pay remains below neighboring districts, making compensation planning especially difficult.
  • 1:43:49 Members insisted pay scales should be shown earlier in the process, before final budget approval, so board members can judge the real payroll effects rather than approving percentages first and scales later.
  • 1:46:55 Administration said state requirements and degree/longevity tiers complicate final pay scales, but agreed earlier visibility is preferable if possible.

Laws and policies 1:47:17

First reading policy updates 1:47:17

  • 1:47:24 Policy 1.901 Charter School Applications presented for first reading, described as a TSBA update to timelines, procedures, review, and denial processes.
  • 1:47:56 Policy 2.805 Purchasing discussed at length.
  • 1:48:21 Proposed added paragraph would set the Director of Schools’ unilateral purchase authority at $25,000 if an item is already in the board-approved annual budget.
  • 1:48:45 Proposed revision would require board approval for any purchase or contract above $25,000 or any purchase not in the board-approved annual budget.
  • 1:49:22 On policy 1.901, a member objected to the phrase “if necessary” regarding appointment of a charter review team and argued it should be removed for clarity if an application is submitted.
  • 1:50:13 Motion approved first-reading changes to 1.901 with that wording adjustment, subject to TSBA review if needed.
  • 1:51:03 Motion approved 2.805 with the new purchasing-threshold language for first reading.

Second reading policy updates 1:51:27

  • 1:51:27 Policy 1.47 School District Records: change removes a named individual and substitutes the role “student database administrator.”
  • 1:51:43 Policy 6.402 Physical Examinations: revised to say it applies to any student enrolling for the first time in the school system, rather than the narrower kindergarten/first-grade framing.
  • 1:52:26 Both policies approved on second reading without opposition.

Policy review set 1.803 through 2.404 1:52:46

  • 1:52:56 The board said policy reviews missed in January would be spread across the next three meetings.
  • 1:53:21 On policy 1.803, a member said language involving notifying parents of students over 18 should be removed because 18-year-olds can withhold parental notification rights.
  • 1:53:43 On policy 1.805, a member proposed language to ensure board members have full electronic-mail access to group and individual addresses; concern was that members could not send messages to some district groups and had received mass rejections.
  • 1:55:28 Rather than approving revised language immediately, the board decided to pull 1.805 from final approval and bring it back later as a first reading after technical/legal review.
  • 1:56:44 On policy 1.88 about bus stops, a member proposed barring bus stops within 100 feet of a registered sex offender’s residence unless permitted by the Director of Schools.
  • 1:58:13 Members debated whether existing law or policy already covered the concern and whether such a rule might burden neighboring families.
  • 1:59:14 Administration asked to consult the board attorney before making a motion on the sex-offender/bus-stop proposal.
  • 2:00:48 Board formally marked policies 1.803 through 2.404 as reviewed, with possible changes to return later.

Surplus property sale policy 2:01:40

  • 2:01:48 Discussion turned to policy 2.43 on sale of surplus property.
  • 2:02:13 Proposed edits would specify online sales, identify vehicle make/model/year/VIN/mileage in listings, and allow sale when property becomes available rather than waiting only for year-end.
  • 2:02:55 GovDeals and GovPlanet were discussed as examples of online auction platforms.
  • 2:03:54 Members noted existing law/policy already allows property worth less than $500 or of no value to be disposed of with written agreement from the director and board chair.
  • 2:04:44 Supporters of revision said previous auctions produced very low returns, including pallets selling for $5 each, and that some items might be worth more as scrap or by intergovernmental transfer.
  • 2:05:10 Members also discussed transferring usable surplus radios or parts to other counties or departments rather than auctioning them cheaply.
  • 2:06:24 Concerns were raised about staff time, online listing workload, and security of stored buses/equipment; one member also said some buyers had complained of stolen batteries or catalytic converters from auctioned vehicles stored in unsecured areas.
  • 2:11:43 Board approved a motion asking the Director of Schools to review draft policy 2.43 and report back.

Parent and family involvement policy 4.502 2:12:42

  • 2:12:50 Policy 4.502 was raised because it requires annual parent-involvement review.
  • 2:13:23 A member said parents had recently been barred from Thanksgiving/Christmas lunches and from some field days, field trips, and other events, and asked whether the district needed clearer guarantees of parent access for noninstructional activities.
  • 2:16:16 The Raptor visitor-screening system was cited as a way to manage safety while still allowing parents in schools.
  • 2:17:14 A member cited Tennessee Code 49-2-305 and argued the district must adopt and maintain a parent-involvement policy developed with parents, teachers, and administrators, including opportunities for participation in classrooms, fundraisers, and volunteer roles.
  • 2:18:47 Discussion distinguished between district policy and individual Title I school parent-involvement compacts/policies, which members said should also be reviewed for compliance.
  • 2:19:42 Administration said the immediate issue arose because Title I parent compact language still promised seasonal Thanksgiving and Christmas meals, even though parents had not been included since 2019.
  • 2:19:50 At Centerville Elementary in 2019, 271 extra adult Thanksgiving meals and 202 extra adult Christmas meals were served.
  • 2:20:13 Administration said lunchroom staffing had fallen from 6 employees per lunchroom in 2019 to 5, and the district no longer had substitute cafeteria workers available, so staff could not safely or practically prepare the extra adult meals.
  • 2:20:55 Members said communication to parents had been inconsistent: one school posted on Facebook that parents would not be invited, another reportedly allowed a small number who showed up, and Title I parent packets had still listed those events.
  • 2:22:30 A member said parents had asked whether they could at least come sit with their children without eating; administration said room setup itself required gym furniture and extra logistics.
  • 2:23:32 Administration stressed the issue was staffing capacity, not opposition to parent involvement.
  • 2:24:20 Several members argued that parent holiday lunches were a longstanding community expectation that disappeared during COVID and never fully returned.
  • 2:27:36 Members said parent packets and compacts need to match what schools will actually do and should be brought to the board for review/comment to ensure compliance.
  • 2:30:17 Administration agreed those Title I documents could be printed and included in future board packets.
  • 2:32:32 Members emphasized the broader issue was not just lunches, but whether parent involvement practices suspended during COVID had been fully restored.
  • 2:34:22 Administration said there had been no field days during the current superintendent’s tenure because he had not yet served through May, but said he would work to ensure parents are invited to such events where appropriate.
  • 2:35:04 The superintendent responded sharply that the district’s first priorities are safety and teaching/learning, and criticized spending excessive meeting time on bus sales and parent meals.
  • 2:35:51 A member pushed back that this was a board meeting and the board would discuss whichever compliance and community issues it judged necessary.
  • 2:37:38 Members returned to the text of the policy and said state law expects strong parent involvement, so district practice and communication should reflect that.
  • 2:40:16 One member said if schools cannot provide a historical parent-access event, they should at least be transparent that they tried and explain why it is not possible.
  • 2:45:20 Discussion ended without a formal policy revision; members indicated Julia Thomasson and administration were already working on the Title I parent-involvement plans and board review process.

Announcements 2:47:02

  • 2:47:02 Board discussed creating a separate work session rather than extending regular board meetings, to cover budget and other planning topics in more depth.
  • 2:49:10 Tentative work session set for February 29 at 6:00 p.m., subject to member availability.
  • 2:50:19 Next regular board meeting announced for March 4 at 6:30 p.m. in Room 203 at the County Board of Education.

Legislative update 2:50:43

  • 2:50:52 Chair noted a TSBA legislative materials packet and member scorecard/distribution from the convention.
  • 2:51:16 He said he had spoken with State Representative Jody Barrett and planned to meet him in Nashville on February 12, while also trying to schedule time with Senator Mark Pody.
  • 2:52:18 He said Barrett was working on funding concerns, including support related to AWARE and other school needs.
  • 2:52:35 Members criticized the state discussing teacher-pay mandates and vouchers while local districts still struggle to fund raises and mental-health services.
  • 2:53:05 TSBA’s 2024 legislative agenda was also referenced as included in meeting materials.

Board member election announcement 2:54:10

  • 2:54:10 A board member announced he will not run again for the District 1 seat in 2024.
  • 2:54:18 He said he was first elected in 2016, reelected in 2020, and will finish 8 years of service.
  • 2:55:02 He encouraged District 1 residents interested in school governance to qualify for the ballot before the April deadline.
  • 2:56:13 Members noted that seats for himself, Jane Herron, Tim Hobbs, and Ron were up in this election cycle.

Adjournment 2:56:34

  • 2:56:34 Final thanks were offered to attendees; transcript ends without a clearly recorded formal adjournment motion.

Key figures and statistics

Figure Type Context / topic Timestamp
6 present Attendance Roll call / quorum present at start 15:35
25.1 per 1,000 Rate Hickman County teen pregnancy rate for girls ages 15–19 29:49
2019 Year Year of teen pregnancy rate cited 29:49
15–19 Age range Teen pregnancy statistic age group 29:49
15–24 Age range Age group said to account for half of STI diagnoses 29:57
26 million Annual cases Annual STI diagnoses in the U.S. cited by presenter 29:57
9th grade Grade level Proposed family life curriculum target 30:14
2 Count Number of curricula being tested: Be in Charge and Adolescent Health 30:24
30-year Duration Centerstone prevention department teen-prevention history cited 30:32
$80 Incentive Total gift cards per student for completing all surveys 32:43
$20 Incentive Gift card per survey 32:43
6 months Follow-up period Family life curriculum survey follow-up 32:43
12 months Follow-up period Family life curriculum survey follow-up 32:50
5 days Duration Family life curriculum instructional length 32:50
250 minutes Duration Total family life curriculum time 32:50
90-minute Class length Block-schedule version of family life instruction 32:56
3 days Duration Compressed block-schedule family life instruction 32:56
30-day Notice period Family life curriculum family notice requirement 33:25
9th through 12th Grade range Prior East Hickman family life education work mentioned 29:32
$285,000 Annual expense Requested annual amount to continue AWARE services 41:44
May Date Full licensure target for temporarily licensed counselor 42:00
41st Ranking Tennessee youth mental-health access/prevalence ranking 42:36
10% Share Approximate portion of students receiving on-campus mental-health care 43:24
#7 Ranking Hickman County rank in suicidal ideation cited 43:50
#2 Ranking Hickman County rank in self-injurious behavior cited 43:59
12 Daily count Youth daily psychiatric emergency admissions cited from Vanderbilt 44:23
4 Headcount District students with inpatient stays over holiday break 44:30
10 Headcount Students sent for further ER assessment in one monthly snapshot 46:00
8 Headcount Hospitalizations in one monthly snapshot 46:08
3,400 Incident count AWARE crisis responses over four years 46:54
5,000 Incident count Pinewood Springs crisis admissions used for comparison 47:03
3 to 4 hours Time span Typical rural crisis-response length described 54:09
2 per day Average rate Average crisis issues per day across AWARE team 57:20
3 S3s Staffing Number of student support specialists funded in AWARE 58:47
4 staff Staffing Total team size including director 58:55
5 years Program duration Approximate total operating history of AWARE mentioned 59:25
April 29 Grant end date Current AWARE grant expiration 59:34
2 students Travel count East Hickman students proposed for SCOPE conference 1:04:35
2 students Travel count HCHS students proposed for SCOPE conference 1:04:44
March 5, 2024 Date SCOPE conference date 1:04:51
$75 Fee SCOPE registration per student 1:04:58
4 chaperones Travel count Maximum mentors/chaperones for SCOPE 1:04:58
$18 Fee SCOPE mentor/chaperone registration each 1:04:58
May 9 Date EHHS senior trip date stated by student 1:06:18
6:00 a.m. Departure time EHHS senior trip departure 1:06:35
11:30 p.m. Return time EHHS senior trip return 1:06:41
2 charter buses Transportation EHHS senior trip transportation funded by class 1:07:15
12 hours Policy threshold Board approval trigger for extended day trip 1:07:31
10:00 Departure time HCHS senior trip meeting/departure time 1:10:10
2 nights Duration HCHS senior trip overnight stay 1:10:00
$3,000 Fund balance HCHS senior account from fundraising 1:10:58
$200 Student cost Requested payment per senior for HCHS trip 1:11:07
35 students Participation estimate HCHS students willing to pay/attend 1:11:07
$1,000 Fundraising target Possible extra HCHS trip fundraising 1:11:22
$2,700 Trip estimate Lower-cost HCHS trip option discussed 1:11:46
11 students Travel count FCCLA Chattanooga trip attendance 1:14:13
April 7 Date FCCLA Chattanooga trip departure 1:14:05
3 competitions Event count Culinary-related competition trips presented by Dr. Anderson 1:15:00
5 students Travel count NASA competition participants if academically eligible 1:15:08
February 22 Date Corrected NASA competition date 1:15:51
6:00 a.m. Departure time NASA competition trip departure 1:15:24
6:00 p.m. Return time NASA competition trip return 1:15:33
March 20–22 Date range FCCLA state competition dates 1:16:07
3 students Participation count Students already committed to FCCLA state competition 1:16:16
$100 Student cost FCCLA state trip cost per student 1:16:42
March 7–8 Date range Junior Chef competition dates 1:16:50
first place Placement Prior-year Junior Chef result 1:17:15
March 24–27, 2024 Date range FFA state convention dates 1:18:19
6 students Award count Students receiving FFA State Degree 1:18:27
July 18–20 Date range MTSU volleyball camp dates 1:20:13
1 response Bid count Number of responses to technology mini-bid 1:21:25
$38,665 Local expense District 20% e-rate share for network project 1:21:40
20% Match percentage District share of e-rate technology project 1:21:47
2023 Funding year E-rate funding year referenced in motion 1:22:02
$37,427 Grant expense Exterior door replacement bid amount 1:23:36
$54,846.76 Budget estimate District estimate/budget for door work 1:23:45
$11,694.39 Change order Added HCMS door amount discussed 1:28:40
$118,119 Change-order total Combined ESSER change-order total approved 1:29:48
22 Amendment number General purpose budget amendment number 1:30:29
23 Amendment number S3 budget amendment number 1:31:18
141 Fund number General purpose fund referenced in amendment 22 1:30:29
September Time point Spend-down horizon mentioned for S3 funds 1:31:25
February 15 Date Target date to start looking at budget 1:33:45
30 hours Eligibility threshold Hours needed for certain employees to access insurance 1:37:51
2024–25 School year End of ESSER funding budget pressure referenced 1:38:29
200 students Enrollment decline Estimated drop from prior years 1:39:24
$50,000 Salary target State requirement for first-year teachers 1:43:11
2026–27 Deadline Year by which first-year teacher salary target applies 1:43:11
$25,000 Policy threshold Proposed superintendent purchase authority in policy 2.805 1:48:29
18 Age threshold Adult student parental-notification issue in policy 1.803 1:53:21
100 feet Distance Proposed bus-stop exclusion zone from sex-offender residence 1:56:59
$500 Value threshold Existing low-value property disposal rule 2:04:19
$5 Auction price Example pallet sale price criticized as too low 2:04:44
2019 Year Last year parents reportedly joined holiday meals 2:19:42
271 Meal count Extra adult Thanksgiving meals at CES in 2019 2:19:50
202 Meal count Extra adult Christmas meals at CES in 2019 2:19:59
6 employees Staffing level Cafeteria staffing per lunchroom in 2019 2:20:13
5 employees Staffing level Current cafeteria staffing per lunchroom 2:20:13
February 29 Date Tentative work session date 2:49:05
6:00 p.m. Time Tentative work session time 2:49:10
March 4 Date Next regular board meeting 2:50:19
6:30 p.m. Time Next regular board meeting time 2:50:19
Room 203 Location Next regular board meeting room 2:50:19
February 12 Date Planned legislative meeting date in Nashville 2:51:16
20 to 30 minutes Time span Typical time member said he gets with legislator 2:51:48
2024 Election year District 1 school board seat election year 2:54:18
2016 Year Board member first elected 2:54:18
2020 Year Board member reelected 2:54:18
8 years Service length Total board service by departing member 2:54:26
April Filing deadline period Candidate qualification deadline discussed 2:55:10

External vendors, brands, and software

Name Type Context / topic Timestamp
YouTube Brand Public livestream / viewing reference at call to order 14:52
Centerstone Company Proposed family life curriculum and prior East Hickman programming 29:09
Be in Charge Software One of the family life curricula being tested/evaluated 30:24
Adolescent Health Software One of the family life curricula being tested/evaluated 30:24
Vanderbilt Company Source cited for youth psychiatric emergency admission statistics 44:23
Pinewood Springs Company Mental-health hospital used for crisis-volume comparison 47:03
Belmont University Brand Host site for SCOPE conference 1:04:51
Dollywood Brand Destination for senior trips 1:06:27
Edgewater Hotel Company Lodging for HCHS senior trip 1:12:24
Anakeesta Brand Optional HCHS senior trip activity/cost choice 1:10:49
NASA Space Center Brand Culinary competition venue in Alabama 1:15:08
FCCLA Brand Student competition organization referenced for travel requests 1:16:07
Nashville State Community College Brand Junior Chef competition location 1:17:07
MTSU Brand Volleyball camp destination 1:20:13
FCC Company Federal approval body referenced in e-rate process 1:21:33
Tennessee Educational Broadband Consortium Company Statewide master contract vehicle for e-rate project 1:22:02
Waverly Glass Incorporated Company Approved exterior door replacement vendor 1:25:20
zSpace Brand Innovative school model laptops/software referenced in budget amendment discussion 1:32:16
TSBA Company Policy guidance, budgeting examples, and legislative agenda source 19:50
Raptor Software Visitor-screening system cited in parent-access discussion 2:16:16
GovDeals Company Example online auction platform for surplus sales 2:02:55
GovPlanet Company Example online auction platform for surplus sales 2:02:55
eBay Company Referenced as analogy for timed online auctions 2:05:49
Cracker Barrel Brand Used as analogy in staffing discussion 2:31:13

Personnel changes

Name Role / office Change Context / topic Timestamp
Mike Willis Board of Education member, District 1 Not seeking reelection Announced he will not run again in 2024 after service since 2016; seat opens to candidates from District 1 2:54:10

Laws and policies

Citation / name Level Type Context / topic Timestamp
Tennessee family life laws State Law Presenter said contraception instruction in Be in Charge complies with state family life requirements 31:16
Lifetime Wellness Standard No. 5 School Policy Curriculum alignment cited for family life education request 31:16
30-day notice requirement State Law Family life programming notice to families described as legally required 33:25
Policy 1.901 School Policy Charter school applications policy, updated on first reading 1:47:24
Policy 2.805 School Policy Purchasing policy revised to set superintendent approval threshold and board-approval triggers 1:47:56
Policy 1.47 School Policy School district records policy approved on second reading 1:51:27
Policy 6.402 School Policy Physical examinations policy approved on second reading 1:51:43
Policy 1.803 School Policy Administrative policy reviewed; member objected to over-18 parent-notification language 1:53:13
Policy 1.805 School Policy Email access policy proposed for later revision regarding board-member access 1:53:43
Policy 1.88 School Policy Bus-stop policy reviewed with possible future change regarding sex-offender residences 1:56:44
Policy 2.43 School Policy Surplus property sale policy reviewed for possible online-auction and timing revisions 2:01:48
Policy 4.502 School Policy Parent and family involvement policy reviewed as annual requirement 2:12:42
Tennessee Code 49-2-305 State Statute Cited in parent-involvement discussion as requiring LEA parent-involvement policy and participation opportunities 2:17:14
Title I parent compact / parent involvement policy Federal Policy Discussed as school-level compliance documents that must match actual parent-participation practices 2:18:47