Hickman County TN

Wisdom is the principal thing; therefore get wisdom: and with all thy getting get understanding. Proverbs 4:7

School Board · Meeting · Mar 11, 2024

Mon, Mar 11, 2024

Hickman County Board of Education meetings, including regular sessions and special called meetings.

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This outline was generated by an LLM from a transcript and may contain errors or inaccuracies. Prefer the original recording when available.

The board handled a heavy agenda centered on student trips, facilities spending, grant and budget amendments, and staffing. The most substantive debate was over a proposed HVAC purchase of about $152,900 using ESSER funds: members delayed action over concerns that a replacement unit labeled 100% outside air might sharply increase operating costs, then later revived and approved the purchase after a phone clarification from Matrix that the replacement was essentially comparable to the existing unit and could be more efficient. The board also approved $58,782 for security cameras, amended a prior school-safety door project to a total not to exceed $50,000, approved a temporary child-nutrition field-manager position funded outside the general fund, and adopted several budget amendments including a $440,000 literacy-grant increase, $19,500 in CTE grant funds, and $76,000 for milk in food service.

Other notable threads included East Hickman band boosters’ request for roughly $25,000 in new marching uniforms, repeated discussion of budget strategy and how deeply the system should plan to draw down fund balance, student-athlete and extracurricular travel approvals, policy changes on email access, attendance, bus-stop language, surplus sales, charter schools, and purchasing thresholds, plus plans for a March 20 legislative/budget committee session with State Representative Jody Barrett about vouchers and other pending school-law changes.

Call to Order; Minutes; Agenda; Recognition 16:19

Opening business 16:19

  • 16:19 Meeting called to order; roll call established a quorum.
  • 17:27 February 5 minutes approved without opposition.
  • 18:57 Agenda approved without opposition.

Employee of the Month 19:25

  • 19:25 Alisa Keller, first-grade teacher at East Hickman Elementary, recognized as Employee of the Month.
  • 19:49 Recognition emphasized reading instruction, student growth, small-group teaching, classroom management, mentoring new teachers, PLC leadership, and school-family event support.

SCOPE conference student report 17:54

  • 17:54 Board briefly delayed the item until the student representative arrived.
  • 28:22 Student report said the SCOPE conference provided valuable practice in seeing multiple viewpoints, arguing policy positions, and compromising on school-board issues; the board encouraged continuing the tradition.

Public presentations and trip requests 22:12

East Hickman High School band boosters — uniform request 22:12

  • 22:41 Band boosters asked for help replacing marching uniforms purchased in 2007, saying the typical lifespan is 10–12 years and the upcoming season would be year 17.
  • 23:20 Presenters said competition judges mark bands on visual uniformity and appearance; current uniforms are torn, worn out, patched repeatedly, and failing during use, including missing zippers and torn inseams.
  • 24:50 Because conditions had become so poor, members said the band majorettes had already switched to polo shirts and slacks last season and the band may need similar adjustments.
  • 25:04 Band enrollment was described as typically 22–25 students, with about 10 more expected next year from middle school; presenters said they were planning around about 50 uniforms to cover sizes and future growth.
  • 25:27 Estimated price was $500 per uniform, or roughly $25,000 total.
  • 26:27 Board response was sympathetic but noncommittal; members suggested taking the request up in a budget work session so funding options could be reviewed.
  • 27:41 Outcome: no vote that night; matter deferred to budget discussions.

Hickman County High School JROTC trip update 40:58

  • 41:15 Because the board meeting date changed, the trip had already occurred; the team had gone to Fort Knox, returned safely, and results were still pending.
  • 41:41 The trip referenced the cadet leadership challenge.
  • 41:41 Outcome: informational only; no new vote.

Hickman County High School Tennessee Strong trip 41:48

  • 42:11 Students and sponsor requested approval for the annual Tennessee Strong conference in Chattanooga.
  • 42:28 Students described the trip as anti-tobacco and anti-nicotine peer education, focused on prevention and helping other teens quit or avoid use.
  • 43:42 Sponsor said the trip was 100% funded by the state, including vehicles, hotel, and meals, with no cost to students or the school system.
  • 43:49 Dates were July 21–23 and would not interfere with school.
  • 44:16 A board member asked about vape-cartridge disposal containers discussed earlier; sponsor said the state would not fund the lockable containers and they were expensive.
  • 44:38 Motion approved without opposition.

Hickman County High School FCCLA state competition trip 45:09

  • 45:18 Sponsor requested approval for students to attend FCCLA state competition in Gatlinburg, the first trip to state since before COVID and the first since 2019.
  • 45:35 Travel would begin the following Tuesday during 6th period and extend through Friday afternoon, depending on awards and traffic.
  • 45:59 Students said their project concerned sports nutrition and meal planning for high-school students.
  • 47:39 Sponsor said the chapter was rebuilding after COVID and the trip also offered workshops and networking.
  • 48:14 Members noted a former student had previously advanced from the same event to nationals.
  • 48:14 Outcome: trip approved without opposition.

East Hickman High School HOSA annual competition 48:45

  • 49:04 Sponsor’s representative requested approval for a Chattanooga competition during the first two days of spring break.
  • 49:10 Four students would compete in nursing skills, healthcare poster, and research on therapy.
  • 49:27 Outcome: trip approved without opposition.

Hickman County Middle School 8th-grade trip 50:00

  • 50:08 Student council requested approval for the 8th grade trip to Beech Bend in Bowling Green, Kentucky, on May 11, 2024.
  • 50:22 About 80 students were expected; student cost would be $30, with financial aid available so cost would not block participation.
  • 50:31 Departure planned for 7:00 a.m. with return around 7:00 p.m.
  • 50:44 Outcome: trip approved without opposition.

Hickman County High School boys basketball state tournament and cheerleaders 51:07

  • 52:08 Basketball representatives requested permission to stay overnight in Murfreesboro for the state tournament.
  • 52:41 During discussion, the board added cheerleaders to the same overnight approval because their sponsor had separately requested permission and the game was at 9:30 Thursday morning.
  • 53:15 Clarification recorded that cheerleaders would also stay overnight with two adult sponsors.
  • 53:31 Motion approved both the basketball team and cheerleaders without opposition.
  • 53:49 Board members congratulated the team.

Financial and consent items 29:42

Finance overview and year-to-year comparison 29:50

  • 30:14 Administration provided a snapshot comparing FY24 and FY23 through February, focused on revenues and major expenditure changes.
  • 30:37 The Innovative School Model / CTE item had about $3 million budgeted into one year even though the full amount would not actually be expended in that period; the finance summary adjusted for that when comparing actual to budget.
  • 31:28 Salaries and wages were said to be up almost 10% from the prior year, reflecting significant pay raises for certified and classified employees.
  • 31:51 Total expenditures were about $2.2 million higher year over year, with about $900,000 of that tied to the Innovative School Model and much of the remainder tied to pay and benefits.
  • 32:23 Board discussion clarified that the increase outside the grant-backed portion was largely the cost of the raises.
  • 33:46 A board member relayed from a county finance meeting that property-tax collections had reached 98.5% and expected the school property-tax figure to rise by about $40,000 when collections were complete.
  • 34:23 The FY24 expenditure budget discussed was about $39.9 million, contrasted with an originally approved budget around $38.703 million in expenditures and $30.954 million in revenues before later adjustments.
  • 35:25 Item was informational to prepare for budget season; no vote.

ESSER spending status 35:33

  • 36:19 Administration said about $3 million to $3.1 million in ESSER funds remained.
  • 36:33 Summer money previously reserved might need to be redirected because the state would cover summer programming, freeing those federal dollars for other allowable uses.
  • 37:13 Administration estimated it could likely spend about $2 million of the remaining total within the timeframe and was still assessing whether the final $1 million could be shifted and spent in time.
  • 37:30 A key restriction remained the 20% learning-loss requirement: funds need not all be spent, but they must be budgeted as if intended for that purpose, limiting flexibility.
  • 38:24 Board was told to expect nearly monthly ESSER budget revisions through September as staff tried to fully and legally deploy the funds before deadlines.
  • 39:05 Administration said funds had to be budgeted by September and expended by December.
  • 39:30 Outcome: informational only.

Attendance and child nutrition balance reports 40:10

  • 40:10 Attendance report noted as informational, showing current student totals.
  • 40:19 Child nutrition balance report also treated as informational.
  • 40:29 Consent agenda approved without opposition.

New Business / Agenda Items 54:01

Behavioral consulting contract 54:01

  • 54:10 Administration requested approval to contract with Behavioral Consulting Resources to complete functional behavior assessments and behavior intervention plans for students needing them.
  • 54:27 Reason given: the provider was already working privately with some students through medical referrals, and the district wanted authority to use the same firm for additional students.
  • 54:44 The contractor employs board-certified behavior analysts who can perform assessments and build plans for staff to implement daily.
  • 55:01 Administration said similar contracting had occurred in prior years, though in the past school psychologists had usually handled the work.
  • 55:44 Need for outside help was explained as a capacity issue: the district’s three school psychologists were now overwhelmed by the volume of behavioral assessments.
  • 56:37 Administration said each assessment/plan should take about 4–5 hours.
  • 56:54 Contract allowed up to 8 hours per week through the end of the year; board members estimated an approximate cost around $3,600 over roughly 10 weeks.
  • 57:20 Members questioned whether approval was necessary if the item was already budgeted, but agreed approval would document the arrangement and keep services in place for students.
  • 58:00 Motion approved, with discussion noting expenditures should not exceed what was budgeted.
  • 58:20 Roll-call vote: approved unanimously among those present, with one absent.

Security camera purchase 58:47

  • 58:47 Administration presented a quote from Howard Technology Solutions to purchase cameras for all schools.
  • 59:02 Distribution described as 12 cameras in each high school and 6 in each of the other 6 schools.
  • 59:12 Total cost was $58,782.
  • 59:12 Purchase would be made through a board buying cooperative.
  • 59:20 Administration confirmed the purchase was in the budget.
  • 59:28 Motion approved by roll-call vote.

HVAC replacement units discussion and action 1:00:16

  • 1:00:16 Administration requested approval for three Trane units: one air handler at CIS and two split units at CES.
  • 1:00:41 Funding source would be leftover federal project money, including about $100,000 expected to remain from prior windows-and-doors work that had taken priority over other ESSER facility items.
  • 1:01:24 Quoted total was $152,900.
  • 1:01:47 A board member raised a technical and financial objection to the $115,000 unit described as a 100% outside air unit, worrying it could sharply increase future operating costs if it did not recirculate conditioned indoor air.
  • 1:02:13 Administration replied that the unit had to satisfy air-quality standards and that public-school code requirements drove the specification.
  • 1:03:18 Additional explanation said the unit would replace an existing fresh-air conditioning unit already serving that function, with an energy-recovery wheel to temper incoming air.
  • 1:05:44 The board’s concern remained total cost of ownership, not just acquisition cost: a cheaper federally funded unit would still be problematic if power costs spiked later.
  • 1:09:00 Because no vendor representative was present and answers were incomplete, members proposed tabling the item to gather clarification from Trane or Matrix.
  • 1:15:47 Formal motion to table approved.
  • 1:41:41 Later in the meeting, administration reported a phone conversation with Daniel at Matrix after Travis from Trane was unavailable.
  • 1:42:04 Matrix’s verbal clarification was that the existing unit was believed to be 100% outside air as well, and the replacement was “as close as apples to apples” as possible, with a better efficiency rating that might slightly reduce operating cost.
  • 1:43:47 On that basis, concern eased enough to proceed.
  • 1:43:56 Item taken off the table.
  • 1:45:12 Motion approved the HVAC proposal up to $160,000 from ESSER funds; roll-call vote passed unanimously among those present.

Mowing service bid 1:13:42

  • 1:14:04 Administration said only one bidder submitted for the east end of the county; recommendation was to approve Dreaded Lawn Care as lowest bidder.
  • 1:14:22 The all-in amount for mowing and spraying district property was $4,100, described as similar to what the district had paid the prior year after changing contractors.
  • 1:14:44 Discussion noted the district owns extensive grounds at Centerville Elementary, Hickman County Middle/High, and East Hickman High.
  • 1:14:58 Service frequency was described as roughly every 7–10 days, or about 16–20 times per year during the growing season.
  • 1:16:25 A board member objected that lowest price alone should not control after a prior bad contractor experience and asked about reliability and customer service.
  • 1:17:23 Administration responded that the county had already switched away from the district’s previous contractor to Dreaded Lawn Care, that the firm had successfully mowed the current facility the previous summer, and that the owner planned a dedicated school crew and had community ties.
  • 1:18:27 Members also asked whether contract language had been strengthened after past performance issues; administration said it felt good about both the contract and recommendation.
  • 1:19:00 Roll-call vote approved the contract.

Entry-resistant replacement doors — revised amount 1:19:14

  • 1:19:14 Administration returned because project three in an earlier approval should have included two sets of doors, not one.
  • 1:19:32 Corrected project total was $46,127, instead of the previously stated $37,427.
  • 1:20:33 The needed increase was $9,300 for the extra set of doors.
  • 1:21:32 Funding source was clarified as the school safety grant, not ESSER.
  • 1:21:48 Administration said the grant allocation was $50,000 and suggested setting approval at “not to exceed $50,000” to absorb any material fluctuations.
  • 1:22:50 Motion as restated approved the doors for East Hickman Elementary and East Hickman Middle from the safety grant, with the total not to exceed $50,000.
  • 1:23:14 Roll-call vote passed unanimously among those present.

Interscholastic athletic practice during the school day 1:23:44

  • 1:23:52 Administration requested approval to continue allowing interscholastic athletic practice during the school day at the two high schools.
  • 1:24:02 Justification included participation benefits, academic success among athletes, transportation realities, and facility constraints such as limited gym availability.
  • 1:24:48 Members said using the last period can let students begin practice earlier and get home by about 6:00 p.m. instead of practicing until 7:00 p.m.
  • 1:25:05 Board tied the request to the relevant board policy language and treated it as a blanket annual practice.
  • 1:25:48 Motion was clarified to cover school year 2024–25.
  • 1:26:47 Outcome: approved without opposition.

Budget amendments 24–28 1:27:04

  • 1:27:04 Budget Amendment 24: revised ESSER 3.0 budget lines already approved by the state in ePlan. Administration noted this included dollars associated with the HVAC matter but did not itself approve that project.
  • 1:27:49 Budget Amendment 25: added $440,000 in the HQ literacy grant, with $435,000 for instructional supplies/materials and $5,000 for additional in-service.
  • 1:28:14 Budget Amendment 26: shifted 141 funds to cover increased travel tied to expanded ELC services and moved voluntary pre-K money because medical-insurance costs came in lower than expected due to personnel changes; those savings would support needed playground equipment and help satisfy local-match requirements.
  • 1:29:29 Budget Amendment 27: added $19,500 from the GII/CTE grant for supplies and materials in certain CTE programs.
  • 1:29:53 Budget Amendment 28: added a food-service grant for milk, including $76,000 in grant-related dollars connected to this year’s budget activity and prior carryover.
  • 1:30:44 Motion approved amendments 24, 25, 26, 27, and 28.
  • 1:31:00 Roll-call vote passed unanimously among those present.

Interim child nutrition field manager — job description and salary schedule 1:31:24

  • 1:31:24 Administration requested approval of a job description and salary schedule for an interim school nutrition field manager.
  • 1:31:41 Reason given: a temporary need for extra help in the child-nutrition program during a difficult patch; the plan was to promote a seasoned lunchroom manager and use an interim lunchroom manager for the rest of the year.
  • 1:32:23 A board member pressed whether this created a new permanent position midyear, warning that salaries are the largest budget pressure and that other departments also have unmet staffing needs.
  • 1:33:42 Administration answered that funding would come from Child Nutrition funds, not 141/general fund, reducing impact on the main budget.
  • 1:34:20 Members warned that once a position is created it can be politically difficult to eliminate later, so they wanted the temporary nature clearly documented.
  • 1:35:07 Administration agreed to add “interim” or “temporary” into the job description and salary schedule.
  • 1:36:41 Motion approved the position with that stipulation.
  • 1:38:13 Roll-call vote passed after one member initially said “pass” and then clarified to “yes.”

April regular meeting date change 1:39:27

  • 1:39:27 Administration asked to move the regular April board meeting from April 1 to April 8 because spring break timing would interfere with bill processing and payroll preparation.
  • 1:40:26 Members noted this was the second calendar conflict of the year and asked for closer alignment between school and board calendars in the future.
  • 1:40:58 Motion approved moving the meeting to April 8.

Committee Reports / Budget planning and legislative discussion 1:46:04

Budget committee structure and meeting process 1:46:04

  • 1:46:12 Chair proposed making the whole board the budget committee, with the chair leading it.
  • 1:46:30 Rationale: committee status would allow motions and votes within budget sessions and permit the group to adjourn and reconvene to a date announced in the meeting without repeatedly issuing special-call notices.
  • 1:47:45 A member asked whether committee meetings would still need rigid agendas; chair argued the “agenda is the budget” and said the format allows freer discussion than a so-called work session.
  • 1:48:10 Chair also argued there is no distinct legal category of “work session” in governing law or parliamentary rules.
  • 1:49:08 A member stressed that budget matters should be handled in dedicated sessions, not squeezed into short board-meeting windows.

Legislative update request from State Representative Jody Barrett 1:49:25

  • 1:49:25 Chair said State Representative Jody Barrett wanted to meet with the board about pending legislation, especially vouchers and related education proposals.
  • 1:49:39 Discussion noted that House and Senate versions differed and were still evolving.
  • 1:50:30 Chair referenced a radio interview and summary materials on House Bill 1183, called the Education Freedom Act, and wanted members informed before the representative cast final votes.
  • 1:51:53 Board also discussed mandates to raise starting teacher pay and uncertainty about whether the state would provide enough money to cover those requirements.
  • 1:52:31 Members asked whether proposed laws would affect the 2024–25 school year and budget cycle.
  • 1:56:24 Clarification emerged that Barrett chiefly wanted constituent input, not merely to provide a technical budget forecast.
  • 1:57:37 Board tentatively set a meeting with Barrett for Wednesday, March 20 at 6:00 p.m.
  • 1:58:44 Purpose stated as legislative input and update, including budget-affecting items in pending state law.
  • 1:59:27 No formal vote was deemed necessary for the discussion session.

Early budget strategy debate 1:59:42

  • 1:59:49 Administration said the digital budget package from Crystal Fitzgerald would arrive around April 15, and staff were still working through personnel headcount and energy-cost issues.
  • 2:01:08 A board member urged an early high-level discussion to set guardrails before the detailed draft: specifically, how much the board is comfortable going into fund balance.
  • 2:02:07 Member criticized the historical process in which administration brings a larger budget and the board trims it, preferring instead to set a top-line target first and ask staff what can be done within it.
  • 2:03:42 Administration pushed back that without estimates for TISA revenue and county revenue, the board could not yet sensibly set total spending, though it could discuss fund-balance tolerance at a high level.
  • 2:08:14 Administration gave a rough current-year picture: salary expenditures were trending about $2.2 million above last year; last year’s fund-balance hit was about $400,000; and there might be about $800,000 additional in TISA, suggesting a possible current-year fund-balance impact between $600,000 and $1 million before final capital spending decisions.
  • 2:09:03 Administration said some approved capital projects could be delayed to reduce the draw on reserves without significantly harming safety or instruction.
  • 2:09:43 Members noted ESSER-funded positions were ending, the AWARE program had learned that day it would not be refunded by the state, starting teacher salaries must reach $50,000 by 2026–27, current starting pay is about $43,000–$44,000, and enrollment is down about 60 students at roughly $7,000 per student in state funding.
  • 2:11:06 Administration said efficiency efforts were already underway through attrition and internal promotion rather than layoffs.
  • 2:13:51 Finance Director Mike Mullins strongly defended the current budgeting method as a “reasonable worst-case scenario,” not a wish list, saying annual budgets already distinguish likely expenditures from contingencies and that last year’s board specifically requested multiple scenarios.
  • 2:17:24 Members acknowledged the disagreement was philosophical: whether to budget conservatively on revenues and less conservatively on expenditures, versus setting board-level deficit/fund-balance limits first.
  • 2:19:17 Outcome: board agreed it needed a dedicated budget-committee discussion soon, focused at least initially on acceptable fund-balance use and historical comparisons.
  • 2:22:51 Board discussion leaned toward using the March 20 meeting window after the legislative update, roughly 6:00–9:00, with budget discussion following as time allowed.

Laws, policies, and governance 2:24:44

First-reading policies 2:24:44

  • 2:24:52 Policy 1.805, Use of Electronic Mail: proposed adding that board members will have full access to electronic mail, including group and individual addresses.
  • 2:25:05 Policy 6.200, Attendance: proposed removing language on page three because that provision had been removed from state law.
  • 2:25:22 Policy 1.808, Bus Stops: prior suggested language concerning bus-stop proximity to registered sex offenders was revisited.
  • 2:25:39 Counsel’s feedback, relayed by administration, was that no law prohibits a bus stop near a sex offender and moving a stop could create unintended consequences or legal exposure.
  • 2:26:18 Discussion recognized risk in either direction, but members said the prior proposed wording mainly required awareness and director review rather than an automatic prohibition.
  • 2:27:41 Outcome on this item was to strike the disputed added language rather than impose the proposed restriction.
  • 2:27:56 Policy 2.403, Surplus Property Sales: reviewed a board-drafted proposal expanding how surplus sales could be advertised, including online, while still recognizing newspaper notice requirements under law.
  • 2:29:17 Motion approved Policies 1.805, 6.200, and 2.403 on first reading.

Surplus property discussion under first reading 2:29:38

  • 2:29:38 On surplus sales, members asked whether the district had capacity to secure buses at the bus garage pending online sale.
  • 2:29:55 Administration said one unsold bus remained behind Hickman County High School and storage was tight, but prior auction buses had largely sold and been removed by purchasers.
  • 2:31:18 Members discussed making policy wording more flexible than requiring the bus garage specifically, suggesting fenced secure storage generally.
  • 2:33:01 First-reading motion passed without opposition.

Second-reading policies 2:34:17

  • 2:34:17 Policy 1.901, Charter School Application: on second reading after prior revision striking “if necessary” from line 18 on page two.
  • 2:34:33 Policy 2.805, Purchasing: on second reading after added language on purchasing approval requirements, including the previously discussed $25,000 threshold.
  • 2:34:48 Motion approved both policies on second reading without opposition.

Policy review tracking and family engagement plans 2:35:18

  • 2:35:18 Board approved marking policies 2.800 through 2.803 as reviewed after prior meeting-order disruptions.
  • 2:36:07 Family engagement plans were included because of earlier questions; administration said updated 2024–25 versions were still pending.
  • 2:36:41 A member questioned why one school’s parental-involvement plan changed midyear, specifically referencing holiday lunches.
  • 2:37:05 Administration answered that schools can modify such plans during the year through family-engagement meetings and that the posted version could change after discussion.
  • 2:38:10 Clarification was requested whether these were standing policies or annual plans; administration said the state provides a rubric and schools have some flexibility within it.

Closing comments 2:39:18

  • 2:39:27 Chair revisited the coming legislative discussion and said he would share as much information as possible from State Representative Jody Barrett and related materials.
  • 2:39:50 Several members congratulated the boys basketball team on reaching state.
  • 2:40:22 Administration joked that a poll of teachers suggested 65% might call in sick to attend the game, but also said genuine illness was present in the district.
  • 2:40:47 A member asked whether student representative Jack would formally join the board soon.
  • 2:41:03 Administration said a transition with the current student representative was being considered, likely with action next month, and noted the need to set up access in Boe Connect and on district systems.
  • 2:41:51 Final comments included appreciation for finance and staff work heading into budget season.

Key figures and statistics

Figure Type Context / topic Timestamp
2007 Year East Hickman band uniforms were originally purchased 23:04
10–12 years Time period Typical lifespan of marching uniforms 23:04
15 Time period Maximum lifespan mentioned for uniforms 23:11
17 Time period Upcoming season would be year 17 for current uniforms 23:20
22–25 Headcount Typical marching-band size 24:57
10 Headcount Estimated increase in band students next year 25:04
50 Headcount Approximate number of uniforms boosters said they needed to plan for 25:12
$500 Unit cost Approximate cost per marching uniform 25:27
$25,000 Expense Estimated total for new marching uniforms 25:34
$3 million Grant / budget amount Innovative School Model amount budgeted into one year 30:53
10% Percentage Year-over-year salary and wage increase 31:28
$2.2 million Expense increase Additional expenditures year over year 31:51
$900,000 Grant-backed expense Portion of added expenditures tied to Innovative School Model 31:51
98.5% Percentage County property-tax collection rate reported at county finance meeting 33:46
$40,000 Revenue estimate Expected additional property-tax revenue once collections are complete 34:03
$39.9 million Budget FY24 expenditure figure discussed in finance review 34:23
$30.954 million Budget Originally approved revenue budget referenced 34:50
$38.703 million Budget Originally approved expenditure budget referenced 34:50
$3.1 million Grant balance Approximate ESSER funds remaining 36:19
$3 million Grant balance Rounded ESSER funds remaining 36:19
$2 million Grant spending estimate ESSER dollars administration felt it could likely spend in time 37:13
$1 million Grant spending estimate Remaining ESSER amount administration was less certain it could redirect and spend 37:23
20% Percentage Learning-loss budgeting requirement within ESSER 37:30
September Deadline ESSER budgeting deadline mentioned 39:05
December Deadline ESSER expenditure deadline mentioned 39:13
100% Percentage State funding share for Tennessee Strong trip 43:42
July 21–23 Dates Tennessee Strong conference dates 43:49
2019 Year First FCCLA state trip since before COVID 45:26
6th period Time period Planned departure timing for FCCLA trip 45:35
4 Headcount HOSA students attending Chattanooga competition 49:10
May 11, 2024 Date 8th-grade Beech Bend trip date 50:16
80 Headcount Approximate 8th-grade trip attendance 50:22
$30 Fee Student cost for 8th-grade trip 50:22
7:00 a.m. Time 8th-grade trip departure time 50:31
7:00 p.m. Time 8th-grade trip return time 50:31
9:30 Time State tournament game time prompting overnight stay 52:41
2 Headcount Adult sponsors for cheerleaders 53:23
3 Headcount District school psychologists handling behavior assessments before overload 55:52
4–5 hours Time period Estimated time per behavior assessment/plan 56:37
8 hours per week Time period Behavioral consulting contract cap 56:54
10 Time period Approximate weeks remaining in school year used in contract-cost estimate 57:01
$3,600 Expense estimate Approximate behavioral consulting cost through year-end 57:11
$58,782 Expense Security-camera purchase total 59:12
12 Headcount Cameras for each high school 59:02
6 Headcount Cameras for each of the other schools 59:02
6 Headcount Number of non-high-school campuses referenced in camera distribution 59:02
3 Headcount HVAC units requested 1:00:16
$100,000 Remaining funds estimate Leftover windows-and-doors money expected to help fund HVAC 1:00:50
$152,900 Expense HVAC quote total 1:01:24
$115,000 Expense Approximate price of the questioned outside-air HVAC unit 1:01:47
100% outside air Specification Air-handling unit specification debated for efficiency impact 1:01:47
15 weeks Lead time HVAC unit lead time 1:10:07
$4,100 Contract price Mowing and spraying total 1:14:22
7–10 days Service interval Mowing frequency during growing season 1:14:58
16–20 times Annual frequency Approximate yearly mowing count 1:15:12
$46,127 Expense Corrected entry-resistant door project total 1:19:32
$37,427 Expense Previously approved door-project amount 1:19:50
$9,300 Expense increase Added amount for second set of doors 1:20:33
$50,000 Grant amount / cap School safety grant amount and not-to-exceed project total 1:21:48
6:00 p.m. Time Approximate end time benefit cited for in-school athletic practice 1:24:48
7:00 p.m. Time Approximate later end time without in-school practice 1:24:48
2024–25 School year Athletic-practice approval period discussed 1:25:48
$440,000 Grant HQ literacy grant increase 1:27:49
$435,000 Grant allocation Literacy grant amount for instructional supplies/materials 1:27:57
$5,000 Grant allocation Literacy grant amount for in-service 1:27:57
$19,500 Grant Additional CTE grant funds in budget amendment 27 1:29:29
$76,000 Grant Food-service milk grant / carryover amount referenced 1:30:01
12 month Term Job description duration language questioned for interim nutrition post 1:34:06
April 1 Date Original regular board meeting date 1:39:35
April 8 Date Rescheduled regular board meeting date 1:39:42
$160,000 Spending cap Approved not-to-exceed HVAC amount from ESSER funds 1:45:20
3 days Time period Example interval for reconvening budget committee without special-call notice 1:46:46
1 hour Time period Length of radio interview on legislation referenced by chair 1:50:40
House Bill 1183 Bill number Voucher/education-freedom legislation discussed 1:51:05
3 years Time period Timeline referenced for salary-mandate concern 1:51:53
March 20 Date Planned legislative/budget committee meeting with Jody Barrett 1:57:37
6:00 p.m. Time Planned March 20 meeting start time 1:58:03
14 Count Approximate number of points/issues in pending legislation referenced 1:59:12
April 15 Date Expected arrival of digital budget information 1:59:49
$2.2 million Expense increase Administration’s rough estimate of salary spending above last year by year end 2:08:14
$400,000 Fund-balance use Last year’s fund-balance hit referenced in debate 2:08:23
$800,000 Revenue estimate Possible additional TISA revenue 2:08:33
$600,000 to $1 million Fund-balance estimate Possible current-year reserve impact before final capital spending 2:08:42
10 Headcount Approximate number of ESSER-funded employees mentioned 2:09:43
$50,000 Salary target Required starting teacher salary target 2:10:09
2026–27 School year Deadline period for teacher salary target 2:10:09
$43,000–$44,000 Salary Current starting teacher salary range mentioned 2:10:17
60 Headcount Enrollment decline mentioned 2:10:35
$7,000 Revenue per student State funding amount per student referenced 2:10:43
$2 million Fund-balance planning figure Amount members said had originally been budgeted into reserve use 2:12:02
94–95% Percentage Share of the prior-year budget administration said might actually be spent if all capital proceeded 2:15:57
89–91% Percentage Typical actual expenditure share in prior years 2:16:12
$25,000 Purchasing threshold Threshold tied to second-reading purchasing policy 2:34:40
65% Percentage Staff poll joke about teachers calling in sick for the basketball game 2:40:22
7 Headcount “Seven teachers” quip during closing comments 2:40:31

External vendors, brands, and software

Name Type Context / topic Timestamp
Fort Knox Brand JROTC trip destination referenced in update 41:15
Behavioral Consulting Resources Company Contract for student behavior assessments and plans 54:10
Howard Technology Solutions Company Quote for districtwide camera purchase 58:47
Trane Brand HVAC units proposed for CIS and CES 1:00:16
Matrix Company Contractor/consultant contacted for HVAC clarification 1:09:44
Travis Individual Trane contact administration tried to reach about HVAC specifications 1:10:48
Daniel Individual Matrix contact who provided verbal HVAC clarification 1:41:57
ePlan Software State approval platform referenced in ESSER budget amendment 1:27:30
Boe Connect Software System mentioned for student board-member access setup 2:41:19

Personnel changes

Name Role / office Change Context / topic Timestamp
Jack Student representative Transition planned Administration said a transition to have Jack join the board/student role was being considered, likely with action next month and system access setup to follow 2:41:03

Laws and policies

Citation / name Level Type Context / topic Timestamp
ESSER Federal Grant Federal relief funds discussed throughout budget, facilities, and staffing planning; remaining balance and deadlines reviewed 35:33
20% learning-loss requirement Federal Rule ESSER budgeting restriction requiring learning-loss set-aside treatment 37:30
School safety grant State Grant Funding source for entry-resistant replacement doors 1:21:32
Policy 1.805 School Policy Email-access revision to allow board members full access to electronic mail 2:24:52
Policy 6.200 School Policy Attendance policy revised because a sentence had been removed from law 2:25:05
Policy 1.808 School Policy Bus-stop policy discussion regarding stops near registered sex offenders 2:25:22
Policy 2.403 School Policy Surplus property sales policy, including online advertising discussion 2:27:56
Policy 1.901 School Policy Charter school application policy on second reading 2:34:17
Policy 2.805 School Policy Purchasing policy on second reading, including purchasing approval threshold language 2:34:33
House Bill 1183 State Law Pending voucher legislation discussed as the Education Freedom Act 1:51:05
Education Freedom Act State Law Name used for voucher legislation pending before the General Assembly 1:51:05
Registered sex offender registry State Regulation Referenced in bus-stop proximity discussion and legal-risk concerns 2:25:47