Hickman County TN

Wisdom is the principal thing; therefore get wisdom: and with all thy getting get understanding. Proverbs 4:7

School Board · Meeting · Sep 9, 2024

Mon, Sep 9, 2024

Hickman County Board of Education meetings, including regular sessions and special called meetings.

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This outline was generated by an LLM from a transcript and may contain errors or inaccuracies. Prefer the original recording when available.

The meeting’s main business centered on governance, staffing structure, and budget use. The board rejected an immediate policy change and also rejected postponing officer elections until after a pending District 2 runoff is certified, but then approved a future policy revision so officer elections will wait until election certification in similar cases going forward. The board then elected new officers, approved an employee payroll/HR software package budgeted at about $32,000, approved multiple budget amendments including a CTE grant revision and a $4,000 donation, and authorized major ESSER spending for a districtwide retention bonus, HVAC replacements, and furniture.

A second major thread was the director’s extended strategic-plan and performance presentation: attendance improved from 21.7% chronically absent to 17.10%, with 137 students moved out of chronic absenteeism, while academic growth improved in 63% of tested areas but achievement still lagged. The board also approved creation/posting of a 14-month ESSER grant manager position tied to indirect-cost recovery of about $115,000 and ongoing safety, facilities, inventory, and finance-transition needs. Other notable items included first-reading policy updates tied to TISA, Public Chapter 105, and state library-law changes, plus discussion of school safety door requirements, Duck River concerns, and upcoming board/chamber events.

Public Comments 15:06

Public comment 15:06

  • 15:15 A community member used her time to thank the board and administration, saying the past year of meetings helped her better understand the school system and that she had seen visible improvement, growth, and encouraging leadership decisions.
  • 16:20 She specifically praised the board’s decision to hire the current superintendent and newer leadership team, and urged giving them time to improve school grading and system performance.

Approval of Agenda and Minutes 17:33

  • 17:33 Agenda for September 9 approved by motion and second; no opposition voiced.
  • 18:01 August 5, 2024 regular meeting minutes approved by motion and second; carried without controversy.

New Business / Agenda Items 18:34

Board Policy 1.200 and election timing 18:34

  • 18:42 Discussion opened on Board Policy 1.200 regarding method of election for officers, prompted by the unusual circumstance of a pending runoff for a board seat.
  • 19:34 Motion made to amend the policy in two ways: add the legislative representative to officer-election provisions, and require postponement of officer elections until the first meeting after a runoff election is certified.
  • 20:46 Discussion focused on fairness versus changing policy midstream. Supporters argued the full seated board should participate in choosing officers and that policy should remove subjectivity in future runoff situations.
  • 23:40 Opposition argued the board should not rewrite policy to react to a current election already underway, especially for a rare occurrence; members noted past vacancies and appointments had not triggered policy changes.
  • 25:21 Some members agreed the concept was fair in principle, particularly because the runoff winner otherwise could miss the officer vote, but still opposed making the change effective immediately during the present election cycle.
  • 28:59 Vote on immediate policy amendment failed 2–5, with one abstention noted in discussion and roll-call narration.
  • 30:28 Separate motion made to postpone the current officer election until after the November runoff between Ron Gammons and Pippa Gibson is certified by the election commission.
  • 31:18 That postponement motion also failed 2–5.
  • 32:01 A new motion was made to change policy for future cases so officer elections occur only after election results are certified when a district race remains unresolved.
  • 33:13 During discussion, wording was broadened from a “tie” to certification generally, so the policy would also cover other unresolved election disputes such as residency challenges.
  • 34:53 Motion for future policy change passed 6–0, with one abstention first recorded and later a member indicating a desire to switch to yes; the meeting reflected clear support for changing the policy prospectively rather than retroactively.
  • 35:27 Members then clarified the legislative representative issue was separate and already addressed elsewhere enough for the current election process to continue without folding it into Policy 1.200 that night.

Election of officers and legislative representatives 36:52

  • 36:52 With no postponement approved, the board proceeded to annual officer elections for 2024–25.
  • 37:10 Nominations for board chair included Tim Hobbs and Doug Lane.
  • 39:58 Roll-call voting initially produced 3–3, with one pass.
  • 40:58 A member changed a vote, giving Doug Lane 4 votes to 3 for Tim Hobbs; Doug Lane became board chair.
  • 41:20 Nominations for vice chair included Sheri Baker and Tim Hobbs.
  • 41:50 Roll-call vote resulted in Tim Hobbs receiving 4 votes, Sheri Baker 2, and one abstention/pass; Tim Hobbs became vice chair.
  • 43:38 For chairman pro tem, Jane Herron was the only nominee and was approved by acclamation.
  • 44:28 Legislative representative nominations included Sheri Baker and discussion of Tim Hobbs’ prior work in the role.
  • 45:21 Members said Hobbs had established contacts with legislators including Jody Barrett, while also noting Baker had relationships with state officials and more than one representative could serve.
  • 47:13 Motion passed to designate both Sheri Baker and Tim Hobbs as legislative representatives.

Chair’s mentor assignments 48:01

  • 48:01 The new chair noted board policy requires the chair to assign mentors for newer members.
  • 48:34 Mentor assignments announced: Ron Gammons to mentor Jack Morgan, and Sheri Baker to mentor Pippa Taylor.
  • 49:10 A member questioned assigning Gammons as mentor given the pending runoff, and the chair replied the assignment could be changed if needed after the election.

Special Recognitions 49:43

Employee of the Month 49:43

  • 49:53 Amanda Bowman was recognized as Employee of the Month for September 2024.
  • 50:10 The nomination cited her covering duties for two administrative assistants for about three weeks, while answering three phone lines, helping new employees, preparing payroll-related materials, and assisting with a systemwide summit during a coworker’s COVID absence.

Consent Agenda 51:47

  • 52:02 Consent agenda approved after invitation for members to pull items; no item was removed for separate debate.

Department / Official Reports 52:50

Director of Schools report: strategic plan, attendance, academics, leadership, and staffing 52:50

  • 52:58 The director presented a strategic-plan handout, partly in response to evaluation feedback that the district lacked a strategic plan and partly because the board had new membership.
  • 53:36 He said the district kept and worked within an existing 2021–22 strategic plan rather than “reinvent the wheel,” emphasizing prior work already done in mission, vision, and core values.
  • 54:22 The district’s first-year focus under that plan was culture and attendance, especially because attendance problems had worsened since COVID.
  • 54:55 On the Tennessee educator survey, 88% of teachers responded.
  • 55:13 Positive responses increased on 27 of 29 survey prompts; one item slipped from 96% to 95%, and one prompt on collaborative planning time stayed at 73%.
  • 56:05 Chronic absenteeism was defined as missing 10% of the school year, or 18 days.
  • 56:18 Pre-COVID chronic absenteeism had been around 12% and 11%, then rose to 32%.
  • 56:35 Last year the district improved chronic absenteeism from 21.7% to 17.10%, moving 137 students below the chronic-absence threshold.
  • 57:18 Academic data showed growth in 63% of the 30 state-tested areas from grade 2 through end-of-course high school testing.
  • 58:10 The district reported being above the state average in third-grade math and tied with the state in three other areas.
  • 58:38 The director emphasized that the district has good teachers, citing 87% of teachers scoring level 3, 4, or 5 on evaluation.
  • 59:10 He contrasted that with student outcomes: TVAAS/student-growth scores were at the low end, and average achievement was stated as 1.3, which he described as technically satisfactory but still weak.
  • 59:34 This year’s instructional focus was described as three “buckets”: lesson plans, walkthroughs, and professional learning.
  • 1:00:52 The district has adopted a new platform for teachers to submit lesson plans.
  • 1:01:16 The director acknowledged unrest over lesson-plan requirements and complaints reaching board members, but argued lesson plans are in the best interest of both students and teachers.
  • 1:01:41 He also addressed criticism that too many leaders have been hired from outside Hickman County.
  • 1:01:48 For principals, he said when he became superintendent only 2 of 8 were county alumni and 4 of 8 lived in the county; currently the figures remain 2 of 8 alumni and 4 of 8 county residents.
  • 1:02:12 Across 35 leadership positions districtwide, alumni representation changed from 20 of 35 (57%) to 19 of 35 (54%), while county residency rose from 74% to 77%.
  • 1:02:50 He said the district had not added layers of administration overall and was actually 0.5 administrator below prior staffing because Michelle Shelton remained part-time rather than returning to full-time.
  • 1:04:40 Turnover figures were highlighted: 6 principals in 14 months and 8 assistant principals in 14 months.
  • 1:04:58 The director said all 6 principal departures involved employees receiving significant pay raises by crossing a county line.
  • 1:05:06 Of the 8 assistant-principal changes, 4 hires came from within the district, 2 were former employees returning, and 2 were from outside the district.
  • 1:05:39 He stressed collaborative hiring rather than superintendent-only interviews and said the district was trying to hire the best people available amid change and public unrest.
  • 1:06:46 Motion passed to attach the strategic-plan/performance document to the discussion item so the public could view it.

New Business / Agenda Items 1:07:11

Online employee payroll and HR/benefits software 1:07:11

  • 1:07:21 The board considered approval of a software platform for payroll, HR, and benefits, tied to a long-running effort to move away from paper processes for leave, attendance, and employee records.
  • 1:07:47 The software will let employees retrieve their own W-2 forms, bank statements, and other payroll records online instead of requesting paper copies from staff.
  • 1:08:48 It will also replace paper time sheets and move new-hire enrollment packets online.
  • 1:09:13 Staff said employees will be able to update direct deposit and tax withholding information electronically, with real-time updates to the finance office, instead of hand-delivering paper forms.
  • 1:09:47 The superintendent said the initiative originated with the school district, though the county is also moving in that direction.
  • 1:09:56 Cost to the school system was stated as about $32,000, and staff confirmed it was already budgeted.
  • 1:10:20 Motion made and approved by roll call to adopt the online employee payroll and HR/benefits package; vote was unanimous.
  • 1:10:57 Implementation was estimated at roughly 2 to 3 months, due to account creation and employee training/face-to-face setup needs.

Budget amendments 1:11:20

Budget amendment 6: CTE SPARK grant revisions 1:11:20

  • 1:11:35 Budget Amendment 6 covered CTE SPARK Grant funds.
  • 1:12:01 Staff explained Hickman County had not previously qualified for the grant, but received it last year based on county economic status tiers.
  • 1:12:25 Amount referenced was around $93,000, with spending required by December.
  • 1:12:33 Last year, about $12,000 to $14,000 remained budgeted for culinary equipment, but program needs changed.
  • 1:12:49 The culinary program requested an industrial/commercial dishwasher; a suitable used or lower-cost unit had been found and maintenance believed installation would be manageable.
  • 1:13:04 Because the dishwasher came in under budget, the remaining funds were to be rebudgeted for consumable supplies split evenly among CTE teachers.
  • 1:13:11 The grant also funded a new automotive lift at Hickman County High School, replacing one described as only marginally safe.

Budget amendment 7: donation 1:13:29

  • 1:13:29 Budget Amendment 7 placed a local-family donation into district accounts.
  • 1:13:45 Donation amount was $4,000, identified as “Vets Blessings.”

Budget amendments 8–10: ESSER and consolidated federal carryover 1:13:55

  • 1:13:55 Budget Amendment 8 aligned the ESSER budget with state records.
  • 1:15:10 Budget Amendment 9 involved moving funds among salary and repair/supply lines, apparently to cover supervisory secretary compensation and associated Social Security and retirement costs after repair/supply pressures.
  • 1:15:43 Budget Amendment 10 was described as the large consolidated carryover amendment from prior-year federal programs.
  • 1:15:52 Carryover categories included special education and Titles I, II, IV, V, plus IDEA Part B and related federal programs.
  • 1:16:09 Staff said the funds had to be entered and reorganized in the system before they could be accessed this year.
  • 1:16:30 Motion to approve Budget Amendments 6, 7, 8, 9, and 10 passed unanimously by roll call.

ESSER budget: retention bonus, HVAC, and furniture 1:17:05

  • 1:17:12 The board returned to the actual ESSER spending plan previously discussed but not yet voted.
  • 1:17:21 Items included an air handler for East Hickman Intermediate, additional air-conditioning replacements, a district retention bonus, and furniture purchases.
  • 1:17:31 The retention bonus package was estimated at about $520,000 total.
  • 1:17:48 Staff explained eligibility: any employee working on May 17 and returning as a current employee this year would qualify.
  • 1:18:20 Full-time employees would receive a flat $1,000 bonus regardless of job category or multiple duties; part-time/pro-rated employees would receive proportional amounts, such as $500 for a 50% employee.
  • 1:18:50 The superintendent argued the flat payment structure better helps lower-paid employees than a percentage-based raise would.
  • 1:19:16 On facilities, he explained that East Hickman Intermediate and Centerville Intermediate have similarly aged systems, with failed fresh-air hall air-handler units.
  • 1:19:39 Centerville Intermediate’s unit had already been replaced; East Hickman Intermediate’s replacement was proposed with ESSER funds.
  • 1:19:48 Because the district belongs to a purchasing cooperative for Trane equipment, the unit would not need separate bidding.
  • 1:20:03 The East Hickman Intermediate air-handler unit cost was first described around $130,000, then clarified to about $128,000.
  • 1:20:25 Both schools also have 24-year-old units, and the district planned to start replacing additional units after earlier trouble obtaining a compressor.
  • 1:20:53 Administration said the HVAC work plus the retention bonus would exhaust available ESSER funds by year end.
  • 1:21:07 If manufacturing or installation ran long, the district might seek a 14-month extension; members said manufacturers estimated 12 to 16 weeks on some large air handlers.
  • 1:22:20 Staff clarified ESSER budget components included the East Hickman Intermediate fresh-air system, retention bonuses expected in October, and broad furniture purchases.
  • 1:22:53 Furniture purchases across all schools were estimated so far at about $210,000.
  • 1:23:38 Motion to approve the ESSER budget passed by roll call.
  • 1:23:58 One member formally stated a conflict-of-interest disclosure because the bonus affected county employees broadly, but said his vote would be based on constitutional and representative duty; the measure still passed.

HVAC equipment purchases 1:24:32

Seven mini-split units 1:24:32

  • 1:24:39 The board considered purchase of 7 mini-split HVAC units.
  • 1:25:00 Total cost was stated as $52,346.
  • 1:25:18 Motion to approve the purchase passed unanimously by roll call.
  • 1:25:25 Discussion indicated no additional contingency factor was believed necessary and that staff had confirmed the quoted pricing would cover all 7 units.

East Hickman Intermediate air handler 1:26:05

  • 1:26:13 Separate approval was sought for the large East Hickman Intermediate air handler at $128,863.
  • 1:26:22 Staff said this unit cost more than the recent Centerville replacement because it had been shifted to a newer refrigerant standard, adding roughly $8,000 to $10,000 compared with the earlier unit.
  • 1:26:40 The old unit still functioned but was described as a “Franken-unit” assembled from mismatched parts and increasingly unreliable.
  • 1:26:56 Motion to approve the replacement passed by roll call.

ESSER grant manager position / Derek extension 1:27:41

  • 1:27:48 Administration explained that when the district houses a federal program, it can charge indirect costs for office space, utilities, phone lines, and related support.
  • 1:28:11 This year, for the first time in a long time, the district would charge indirect costs to the lunchroom program and also could charge them to ESSER.
  • 1:28:27 The district said it could recover about $115,000 in indirect costs, moving those dollars from the federal ESSER category into General Fund 141 as local funds.
  • 1:29:06 Even if projects finish on time, staff said post-project federal paperwork and accountability would continue and someone would need to manage it.
  • 1:29:15 The superintendent proposed extending Derek’s work for 14 months by creating/posting an ESSER Grant Manager position.
  • 1:29:22 Justification included Derek’s role in district safety: electronic entry/buzz-in systems, new fobs, upgraded doors, and ongoing campus security checks.
  • 1:29:46 He also referenced a new Tennessee law under which state troopers inspect school doors: first and second failures bring warnings, but a third could risk loss of 2% of state funding and a fourth 4%.
  • 1:30:24 Derek was also described as important to additional hardening measures, including entry-resistant glass and some bullet-resistant glass.
  • 1:30:41 The superintendent argued the district also needs stronger inventory oversight and purchasing supervision to save money.
  • 1:31:06 He stressed the proposal was not criticism of Finance Director Mike Elkins, praising Elkins and saying the district wanted him to stay as long as he wished.
  • 1:31:29 Still, the superintendent said Elkins is in the last 20% of his working career and that Derek, whose office is adjacent to Elkins’, has a finance degree and could learn the district’s unusually complex state/federal/local school finance structure.
  • 1:32:27 Administration framed the move as both an ESSER-compliance necessity and succession planning for future finance-office continuity.
  • 1:33:05 Derek’s annual salary was described as about half of the $115,000 indirect-cost amount.
  • 1:33:55 Motion made to create/post a 14-month ESSER Grant Manager position.
  • 1:35:09 Motion wording was read back for clarity, and the board approved it unanimously by roll call.

Policies 1:35:50

First reading 1:35:50

  • 1:35:58 Policy 4.400 Instructional Materials: update to replace old BEP terminology with TISA funding language.
  • 1:36:13 Policy 4.403 Library Materials: update to reflect TSBA-recommended review-process changes driven by state-law changes.
  • 1:36:37 Policy 4.600 Grading System: update prompted by Public Chapter 105, which prohibits local grading policies that create a minimum grade above zero; wording was added to state that grading floors above zero are not permitted.
  • 1:37:15 Motion to approve Policies 4.400, 4.403, and 4.600 on first reading passed without opposition.

Policy review acknowledgment 1:37:42

  • 1:37:42 Policies 4.408 through 4.606 were presented as reviewed, with either no changes or only review notation required.
  • 1:38:23 Motion to approve the reviewed policies as presented passed.

Announcements 1:38:47

  • 1:38:57 Next board meeting scheduled for October 21 at the Hickman County High School library.
  • 1:39:06 Reception time noted as 5:45.
  • 1:39:23 Members were invited to the annual UT/TSBA trust-related recognition event at Loveless Barn.
  • 1:40:08 Reservation deadline for that event was stated as October 18.
  • 1:40:24 Members were cautioned that if they reserve and then do not attend, the school system could incur a charge.

Department / Official Reports 1:40:51

Legislative representatives report 1:40:51

  • 1:40:59 The legislative representative reported recent contact with Jody Barrett.
  • 1:41:10 He flagged news coverage on the Duck River, including disputes involving the river and mussel habitat and an appeal of a state-related decision.
  • 1:41:44 Members were urged to bring any desired legislative requests or bills by October/November, when lawmakers narrow what they will carry.
  • 1:42:45 The likely major upcoming topic was identified as the governor’s proposed Education Freedom Act / voucher issue, which members expected to return.

Student project / Duck River documentary 1:43:18

  • 1:43:27 The superintendent described a call from county officials inviting a student class to interview a local figure connected to Duck River issues.
  • 1:43:50 A student reported the visit was productive and yielded footage and strong interview material.
  • 1:44:04 The class also heard from Bill McDonald and is producing a mini-documentary on the Duck River for community use and awareness.
  • 1:44:30 The superintendent said he would share the finished product with the board.

Closing Comments 1:44:47

  • 1:44:57 The incoming chair thanked outgoing chair Ron Gammons for his work over the prior year.
  • 1:45:26 The Chamber of Commerce was announced as holding a morning event at East Hickman High School to view CTE departments, with attendance around 8:30.
  • 1:46:05 A separate meeting at East Hickman Middle School around 3:30 the next day was announced to look at the technology room.
  • 1:46:31 A student board member commented that academic performance and attendance problems are long-term issues tied partly to COVID disruption and poverty, and urged the district to “be supporters, not auditors.”
  • 1:47:44 Discussion followed on whether poverty explains local performance gaps, with the superintendent agreeing poverty is a major barrier but arguing the district still has capacity to be a value-added system and improve outcomes through growth.
  • 1:49:24 The student member said some policies and bureaucracy may be hampering teachers; board members invited him to identify those concerns for later review.
  • 1:50:03 The superintendent agreed recovery is a process and said the district’s focus remains annual growth, including one area that showed 21% growth.
  • 1:50:43 The outgoing chair thanked the board for letting him serve as chair and for the opportunity to work with the superintendent and staff.

Key figures and statistics

Figure Type Context / topic Timestamp
6:30 p.m. Time Meeting start time stated at call to order 14:28
3 minutes Time limit Public comment speaking time 15:15
1.200 Policy number Method of election for officers policy under debate 18:42
2–5 Vote Immediate Policy 1.200 amendment failed 29:18
2–5 Vote Motion to postpone officer elections until runoff certification failed 32:01
6–0 Vote Future policy change on election certification passed 35:20
2024–25 Term/year Board officer election year 36:52
3–3 Vote Initial chair vote split before change 40:50
4–3 Vote Final chair tally for Doug Lane after vote change 40:58
4 Vote count Tim Hobbs votes for vice chair 42:33
2 Vote count Sheri Baker votes for vice chair 42:33
1 Abstention Vice chair election abstention/pass 42:33
3 weeks Duration Amanda Bowman covering expanded administrative duties 50:40
3 Count Phone lines handled by Amanda Bowman 50:17
September 2024 Date Employee of the Month recognition period 50:58
2021–22 Plan year Strategic plan creation period 53:36
88% Percentage Teacher participation in Tennessee educator survey 54:55
29 Count Survey prompts 55:04
27 of 29 Count Survey prompts with improved positive response 55:13
96% Percentage Prior response on teachers feeling responsible for student success 55:30
95% Percentage Current response on teachers feeling responsible for student success 55:30
73% Percentage Collaborative planning time response rate, unchanged 55:45
10% Threshold Chronic absenteeism definition 56:05
18 days Threshold Chronic absenteeism definition 56:05
12% Percentage Pre-COVID chronic absenteeism level 56:18
11% Percentage Pre-COVID chronic absenteeism level in another year 56:18
32% Percentage Peak chronic absenteeism after COVID 56:26
21.7% Percentage Prior chronic absenteeism rate 56:35
17.10% Percentage Improved chronic absenteeism rate 56:35
137 Headcount Students moved out of chronic absenteeism 56:45
30 Count State-assessed academic areas 57:27
63% Percentage Assessed areas showing growth 57:43
3 Count Areas tied with state average 58:17
87% Percentage Teachers rated level 3, 4, or 5 58:45
1.3 Score District average student achievement score 59:18
8 Count Principal positions discussed 1:01:48
2 of 8 Count Principals who were county alumni, then and now 1:01:56
4 of 8 Count Principals living in county, then and now 1:01:56
35 Count Leadership positions districtwide 1:02:12
20 of 35 Count Leadership alumni when superintendent began 1:02:20
57% Percentage Leadership alumni share when superintendent began 1:02:20
19 of 35 Count Leadership alumni currently 1:02:26
54% Percentage Leadership alumni share currently 1:02:26
74% Percentage Leaders living in county when superintendent began 1:02:34
77% Percentage Leaders living in county currently 1:02:41
0.5 Staffing Administrator short compared with earlier structure 1:02:57
14 months Duration Principal turnover period 1:04:40
6 Count Principals changed in 14 months 1:04:40
8 Count Assistant principals changed in 14 months 1:05:06
4 Count Assistant principal hires from within district 1:05:06
2 Count Former employees rehired as assistant principals 1:05:14
2 Count Assistant principal hires from outside district 1:05:14
$32,000 Expense School share of payroll/HR software cost 1:08:31
2 to 3 months Duration Estimated software implementation timeline 1:11:10
6 Amendment number CTE SPARK grant budget amendment 1:11:35
$93,000 Grant Approximate CTE SPARK grant amount 1:12:25
December Deadline Deadline to spend SPARK funds 1:12:25
$12,000 to $14,000 Budget amount Prior leftover culinary-equipment budget 1:12:33
7 Amendment number Donation budget amendment 1:13:29
$4,000 Donation Vets Blessings donation 1:13:45
8 Amendment number ESSER budget alignment amendment 1:13:55
9 Amendment number Salary/repair line-shift amendment 1:14:54
10 Amendment number Consolidated federal carryover amendment 1:15:43
I, II, IV, V Program count Federal title carryover categories named 1:15:52
6, 7, 8, 9, 10 Amendment numbers Amendments approved together 1:16:30
$520,000 Expense Estimated total retention bonus cost 1:17:31
May 17 Date Employment date used for retention bonus eligibility 1:17:48
$1,000 Bonus Full-time retention bonus amount 1:18:20
50% Employment share Example for prorated bonus 1:18:33
$500 Bonus Example prorated bonus for half-time employee 1:18:41
24-year-old Age HVAC units at East Hickman Intermediate and Centerville Intermediate 1:20:25
$130,000 Expense Approximate East Hickman Intermediate air-handler cost, preliminary 1:20:03
$128,000 Expense Clarified air-handler unit cost 1:20:11
14 months Duration Possible ESSER extension 1:21:07
12 to 16 weeks Duration Manufacturing estimate for large air handlers 1:21:24
October Date Target month for retention bonus payment 1:22:29
$210,000 Expense Approximate furniture purchases across schools 1:22:53
7 Unit count Mini-split HVAC units approved 1:24:39
$52,346 Expense Seven mini-split units purchase price 1:25:00
$128,863 Expense Large East Hickman Intermediate air-handler purchase 1:26:13
$8,000 to $10,000 Cost increase Added cost due to newer refrigerant standard 1:26:22
$115,000 Revenue/transfer Indirect costs recoverable from ESSER to General Fund 141 1:28:27
141 Fund number General fund receiving indirect-cost transfer 1:28:43
14 months Duration Proposed ESSER Grant Manager position 1:29:15
2% Funding risk State funding at risk after third school-door violation 1:29:54
4% Funding risk State funding at risk after fourth school-door violation 1:30:08
20% Career fraction Superintendent’s description of Mike Elkins being in last fifth of career 1:31:29
$115,000 Revenue/transfer Indirect-cost amount referenced again in staffing discussion 1:32:50
14-month Position term ESSER Grant Manager position approved 1:35:09
4.400 Policy number Instructional materials policy 1:35:58
4.403 Policy number Library materials policy 1:36:13
4.600 Policy number Grading system policy 1:36:37
4.408 to 4.606 Policy range Policies reviewed without major action 1:37:42
October 21 Date Next board meeting date 1:38:57
5:45 Time Reception time before next meeting 1:39:06
October 18 Deadline Reservation deadline for trust event 1:40:08
8:30 Time Chamber event timing at East Hickman High School 1:45:50
3:30 Time East Hickman Middle School technology-room meeting 1:46:05
21% Percentage Example of category growth cited in closing academic comments 1:50:20

External vendors, brands, and software

Name Type Context / topic Timestamp
Trane Brand Air-handler/HVAC equipment purchased through a purchasing cooperative 1:19:48
TSBA Company Policy updates and recommendations, including library materials and grading changes 1:36:13
Channel 5 Brand News link referenced for Duck River coverage 1:41:10

Personnel changes

Name Role / office Change Context / topic Timestamp
Doug Lane Board Chair Appointed Elected board chair for 2024–25 after contested vote 40:58
Tim Hobbs Board Vice Chair Appointed Elected vice chair for 2024–25 42:33
Jane Herron Chairman Pro Tem Appointed Approved by acclamation as chairman pro tem 43:38
Sheri Baker Legislative Representative Appointed Designated as one of two legislative representatives 47:13
Tim Hobbs Legislative Representative Appointed Designated as one of two legislative representatives 47:13

Laws and policies

Citation / name Level Type Context / topic Timestamp
Board Policy 1.200 School Policy Election of officers; debate over runoff timing and legislative representative language 18:42
ESSER Federal Law Federal relief funds used for bonuses, HVAC, furniture, and indirect-cost discussions 1:13:55
TISA State Law Funding-term update replacing BEP wording in Policy 4.400 1:35:58
Policy 4.400 School Policy Instructional materials policy updated to reflect TISA terminology 1:35:58
Policy 4.403 School Policy Library materials policy revised due to state-law and TSBA review-process changes 1:36:13
Public Chapter 105 State Law Prohibits local grading floors above zero; basis for grading-policy revision 1:36:37
Policy 4.600 School Policy Grading system policy revised so minimum grades above zero are not permitted 1:36:37
Policy 4.408 through 4.606 School Policy Policy review block approved as reviewed 1:37:42
Education Freedom Act State Law Anticipated state legislation/voucher issue expected to return 1:42:45