Solid Waste Committee · Meeting · Nov 2, 2026

Mon, Nov 2, 2026

Guides landfill operations, recycling, convenience centers, and collection policies for household and commercial waste across the county.

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Solid Waste Committee approved a one-time waiver of delinquent solid-waste late fees for a resident who had not received bills after moving from California; members emphasized that staff had verified the address error and that past waiver requests without proof had usually been denied. The committee also chose the lower-cost Barge Design Solutions proposal to begin engineering work for a C&D landfill expansion, with discussion centered on cost, timetable, and the risk of having to close the landfill in about four years if no expansion is pursued.

Other notable threads included year-to-date solid-waste revenues and collections, penalties and exemptions under the new billing system, diversion and cardboard tonnage, staffing strain from a long-serving landfill operator’s COVID-related absence, holiday traffic plans at convenience centers, Perry County tonnage trends, a possible Spring Back Mattress recycling trailer at East, strategy for delinquent-account judgments and liens, and a recommendation to delay the first commercial/industrial solid-waste bill until July 2027 pending legal review.

Call to Order / Roll Call 0:00

  • 0:00 Meeting called to order.
  • Roll call showed a quorum present.
  • Agenda approved by motion and second without noted opposition.
  • Public comment opened; the chair noted the only expected speaker was tied to agenda item 6.
  • October minutes approved by motion and second without noted opposition.

Public Comments 0:02

Late-fee waiver request from resident 0:02

  • 0:02 Staff summarized a resident request to waive late fees on solid-waste bills for the prior 2 years, explaining that the resident had moved from California to Mobley Ridge Road, paid the first year’s bill, but the tax-assessor address remained the prior California address so later bills were mailed there.
  • 0:03 The resident said she would have paid had she received the bills, had already corrected the mailing address, and was asking only that late fees be waived because she is retired, raising her granddaughter, and could not absorb avoidable penalties.
  • 0:05 Committee members clarified that she was not disputing the underlying bill, only the late fees; staff corrected an earlier estimate and said the waiver would be less than $180, with a cap of $90 per year rather than $180 total.
  • 0:06 Discussion focused on whether granting relief here would invite similar requests. Members said staff had done due diligence, similar unsupported requests had usually been denied, and they did not recall anyone receiving a waiver and then returning for another.
  • 0:08 Motion made and seconded to waive the late fees.
  • 0:09 Vote: motion passed with 1 opposed; late fees waived.

Department / Official Reports 0:10

Solid Waste financial report 0:10

  • 0:10 Revenue statement showed the department at 57.5% of budgeted annual revenue.
  • 0:10 Expenditures and encumbrances were reported at 31.74% of budget spent so far.
  • 0:11 Staff explained the apparent large surplus is seasonal and misleading because most disposal-fee revenue arrives near the start of the fiscal year when annual bills come due by September 30.
  • 0:11 Using the new billing software, staff reported $1,290,000 invoiced, $137,252 in penalties applied so far, and $949,007 received in payments as of Friday.
  • 0:12 Adjustments were described as exemptions for vacant homes and fixed-income residents where bills were reduced or eliminated.
  • 0:12 After excluding penalties from the unresolved balance, staff said 83.42% of accounts had resolved their bills this year.
  • 0:13 Motion to approve the financial report carried by roll-call vote.

Tonnage and landfill operations 0:14

  • 0:14 Staff said no cardboard was sold during the month because the landfill operator had been out several weeks with serious COVID complications, requiring the solid-waste director to fill in and causing cardboard shipments to be missed.
  • 0:15 About 80 tons of cardboard were sitting on the dock; 2 loads sold that morning and 2 more were scheduled that week, so the next report should show a substantial increase.
  • 0:15 Diversion remained above the state goal of 25%.
  • 0:16 Class I tonnage was down, reducing disposal-fee revenue for the month; staff tied that largely to Perry County’s transition away from using Hickman County.

Holiday operating plan and convenience-center capacity 0:17

  • 0:17 Upcoming closures discussed for Veterans Day on November 11, then Thanksgiving and the following day; staff said post-holiday traffic historically becomes severe because multiple days of trash arrive at once.
  • 0:18 For the first time, the department plans to place the compactor truck at East and create a third lane with another attendant, and to add another dumpster plus an attendant at Skyview/Centerville for the heavy return day after holiday closures.
  • 0:19 Members discussed whether the added Centerville dumpster would be temporary; staff said yes for now, but growing volume at Centerville and deteriorating pavement will require a longer-term capacity solution.
  • 0:20 Staff said a normal long-term fix would be a compactor, which can hold about 8 times the waste volume of an equivalent open-top container, but that would require a permanent attendant and raise recurring labor costs.
  • 0:21 Another possible future capital project discussed was a wall-based setup allowing a larger container at Centerville, trading upfront capital expense for less ongoing labor.
  • 0:22 A member suggested getting pricing on a compactor that loads directly into a tractor-trailer rather than requiring additional handling, especially given East’s traffic backups onto Highway 7.
  • 0:23 No formal action taken on the holiday plan or longer-term capacity ideas.

C&D landfill expansion engineering proposal 0:25

  • 0:25 Staff presented two engineering proposals for C&D landfill expansion permitting.
  • 0:25 Barge Design Solutions proposed a $60,000 lump-sum, not-to-exceed budget covering labor, overhead, and travel.
  • 0:26 Smith & Gardner proposed a base budget of $216,340, with an expanded budget of $357,190 if additional drilling or monitoring wells are needed.
  • 0:26 Staff said the base scopes were similar through the early permitting phases, but Smith & Gardner included explicit contingency for further drilling while Barge Design Solutions did not.
  • 0:27 Staff described Smith & Gardner as the “Cadillac” landfill engineer used by major operators, while noting Barge Design Solutions clearly addressed liability limits, insurance, and document ownership; under the Barge proposal, the county would own the documents, while under Smith & Gardner’s proposal, the engineer would.
  • 0:28 Staff said the process begins by notifying TDEC of the county’s intent to expand, obtaining regional-board approval, then determining whether existing work is enough or whether more borings are required.
  • 0:29 The policy choice discussed was whether to buy the cheaper/local option or the more expensive, more established landfill-permitting specialist. Staff estimated the landfill has roughly 4 years of remaining capacity.
  • 0:30 If no expansion occurs, the county would have to close the landfill when full; staff said the state estimates closure at $1.2 million, though he believed it might be done for “a couple hundred thousand.”
  • 0:31 Staff estimated Smith & Gardner would likely produce a permit in about 1.5 years, while Barge Design Solutions might do so in 1.5 to 3 years, depending on state response and whether paperwork draws more scrutiny.
  • 0:32 Staff said only $60,000 was budgeted this year for the engineering portion, aside from some survey work, and the project would likely span this fiscal year and the next, possibly longer.
  • 0:33 Motion made and seconded to proceed with Barge Design Solutions.
  • 0:34 Roll-call vote: approved unanimously.

Perry County waste, mattress recycling idea, and East-side operations 0:35

  • 0:35 Staff reported Perry County brought 173 tons that month, down from 323 tons the prior month; some tonnage continues because one city truck in Perry County does not fit its own transfer station.
  • 0:36 Staff introduced a possible new mattress-handling program with Spring Back Mattress, described as a Tennessee nonprofit that dismantles mattresses and recycles the foam and springs while employing people recently incarcerated, in recovery, or homeless.
  • 0:37 The concept was to place a trailer at East so residents there could dispose of mattresses without driving to Centerville.
  • 0:37 Proposed charge was $25 per mattress; the nonprofit would provide the trailer, card reader, and attendant training. The service would be optional, not mandatory.
  • 0:38 Budget impact discussed as a potential loss of some landfill revenue because mattresses otherwise brought to the landfill might generate roughly $5 each in disposal revenue; staff said a $30 fee could preserve that amount if the committee wanted.
  • 0:39 Members questioned whether residents would pay $25–$30, where a trailer could physically fit at East, and whether the model should be tested temporarily first.
  • 0:40 Staff said keeping mattresses out of the landfill has operational value because they are difficult to compact and spread, turning into tangled masses of springs and foam.
  • 0:41 No action taken; staff will look at site logistics and bring the matter back.

Delinquent accounts, judgments, and collection strategy 0:42

  • 0:42 Staff said the county has obtained several dozen judgments on delinquent solid-waste fees over $2,000.
  • 0:43 Options presented were: record judgment liens only; garnish wages; or levy bank accounts. The latter two would require additional legal work and cost.
  • 0:44 Staff showed aging trends and argued the passive lien system works over time: by about 10 years, the county has collected about 99% of what was originally billed, mostly through property sales and refinances.
  • 0:45 Members discussed that liens do not prevent a sale but are paid during closing or refinancing, and that the “residential collection” budget line largely reflects payments on old debt.
  • 0:46 Staff said about $78,000 in old debt had already been collected this year.
  • 0:47 Residual bad debt remains even on very old accounts; staff said debt from 1996 to 2006 totals about $17,000, illustrating that some remainder persists.
  • 0:48 Members asked whether stronger action should occur once debts age further; staff replied that last year the county took balances above $2,000 to court and now must decide whether to stop at recording the judgment or pursue garnishment/levy case by case.
  • 0:49 Committee sentiment favored preserving staff flexibility while continuing to use liens as the default collection tool; staff said he would bring back a budget amendment to cover recording the judgments.
  • 0:50 No final motion on garnishment or levies at this meeting.

Commercial / industrial solid-waste billing timeline 0:51

  • 0:51 Staff said commercial and industrial bills were planned to go out in January, though the original preference had been July alongside the annual solid-waste bill; missing or disorganized data had delayed implementation.
  • 0:52 Questions raised included when the bill should be due, what happens if a business does not pay, and whether the county would then bill again in July 2027 or wait until January 2028.
  • 0:53 Staff said January billing would likely require another resolution spelling out the timeframe, while waiting until July 2027 would align with the residential billing cycle and avoid confusion over paying twice within a short period.
  • 0:54 Staff also said current pressure on capital equipment needs had been eased somewhat by Perry County tonnage and by the Sheriff providing equipment, reducing the urgency that had originally driven the commercial/industrial fee.
  • 0:55 One member flagged address-quality problems in the draft business list, citing “Bee’s Closet” as being assigned to the wrong district, and urged staff to verify addresses before any bills are sent.
  • 0:56 Members discussed the financial tradeoff of delaying the billing, estimating about $80,000 in foregone revenue offset by around $15,000 from Perry County, for an approximate $65,000 impact.
  • 0:57 Motion made and seconded to recommend delaying the first commercial/industrial solid-waste bill until July 2027, contingent on review by the county attorney and any needed action by the full county commission to amend the prior resolution.
  • 0:58 Roll-call vote: approved unanimously as a committee recommendation.

Unfinished Business 0:59

  • No separate unfinished business items were developed beyond the billing-timeline discussion already taken up in reports.

New Business / Agenda Items 1:00

Food trucks and possible fee / licensing revenue 1:00

  • 1:00 A member raised food trucks as a possible revenue topic after receiving a $30 solid-waste-related invoice in Lewis County.
  • 1:01 Discussion suggested Hickman County may be behind other communities in charging food trucks business-related fees and that recurring mobile vendors could represent a modest revenue stream for solid waste or other county funds.
  • 1:02 Members said the issue might also intersect with events such as the Banana Pudding Festival and noted estimates of roughly 5 to 10 trucks moving through the county.
  • 1:03 No action taken; members agreed to research how other counties handle food-truck fees and return to the topic later.

Adjournment 1:04

  • Motion and second to adjourn; meeting adjourned without noted objection.

Key figures and statistics

Figure Type Context / topic Timestamp
2 years Time period Years for which resident requested late-fee waiver due to wrong mailing address 0:02
$180 Penalty cap estimate Initial figure mentioned for possible waived late fees before correction 0:05
$90 Penalty cap Per-year late-fee cap discussed for waiver calculation 0:05
$1 per day Rate Late-fee accrual rate discussed during waiver item 0:05
1 opposed Vote Vote on waiving resident late fees 0:09
57.5% Percentage Revenue received versus annual budget 0:10
31.74% Percentage Expenditures and encumbrances versus annual budget 0:10
September 30 Date Annual solid-waste bill due date that drives seasonal revenue timing 0:11
$1,290,000 Revenue / billing Invoices sent under new billing software 0:11
$137,252 Penalties Penalties applied so far on billed accounts 0:11
$949,007 Collections Payments received as of Friday 0:11
83.42% Percentage Share of billed accounts resolved after excluding penalties 0:12
80 tons Tonnage Cardboard on dock awaiting sale 0:15
2 loads Count Cardboard loads sold that morning 0:15
2 more Count Additional cardboard loads scheduled that week 0:15
25% Percentage State diversion goal 0:15
November 11 Date Veterans Day holiday closure discussed 0:17
third lane Capacity change Planned temporary traffic-management addition at East after holidays 0:18
8 times Capacity ratio Approximate compactor advantage over open-top box 0:20
$60,000 Contract amount Barge Design Solutions landfill-engineering proposal 0:25
$216,340 Contract amount Base Smith & Gardner landfill-engineering proposal 0:26
$357,190 Contract amount Expanded Smith & Gardner contingency proposal 0:26
4 years Time period Estimated remaining landfill capacity without expansion 0:29
$1.2 million Cost estimate State-estimated landfill closure cost 0:30
1.5 years Time period Expected permit timeline with Smith & Gardner 0:31
1.5 to 3 years Time period Estimated permit timeline with Barge Design Solutions 0:31
173 tons Tonnage Perry County waste received this month 0:35
323 tons Tonnage Perry County waste received last month 0:35
$25 Fee proposal Proposed mattress drop-off fee at East 0:37
$5 Revenue estimate Approximate landfill revenue per mattress that could be displaced 0:38
$30 Fee option Alternate mattress fee that could preserve lost landfill revenue 0:38
$2,000 Threshold Delinquent accounts above this amount taken to court / discussed for stronger collection 0:42
10 years Time period Horizon over which passive liens reportedly collect most billed amounts 0:44
99% Percentage Approximate collection rate after 10 years using lien-based approach 0:44
$78,000 Collections Old debt collected so far this year 0:46
1996 to 2006 Time period Age range of very old residual debt discussed 0:47
$17,000 Debt balance Very old residual debt from 1996–2006 0:47
January Date Initially planned mailing month for commercial / industrial bills 0:51
July 2027 Date Recommended new start date for first commercial / industrial bill 0:53
January 2028 Date Alternative later billing cycle mentioned in discussion 0:52
$80,000 Revenue impact Approximate revenue at stake in delaying commercial / industrial billing 0:56
$15,000 Revenue offset Approximate Perry County offset mentioned in delay discussion 0:56
$65,000 Net impact Approximate net effect after offset if billing is delayed 0:56
$110 Fee level Annual rate committee said had been preserved with earlier resolution 0:58
$120 Fee level Higher annual rate avoided under prior resolution 0:58
$30 Fee / invoice Lewis County invoice for food-truck-related solid-waste charge 1:00
5 to 10 Count estimate Rough estimate of food trucks coming in and out of the county 1:02

External vendors, brands, and software

Name Type Context / topic Timestamp
Barge Design Solutions Company Selected engineering firm for C&D landfill expansion permitting proposal 0:25
Smith & Gardner Company Alternative landfill-engineering proposal discussed as higher-cost specialist option 0:26
TDEC Company State agency referenced in landfill expansion permitting process 0:28
Waste Management Company Mentioned in discussion of compactor pricing and major landfill-engineering clients 0:27
Republic Company Mentioned as a major operator using Smith & Gardner 0:27
Spring Back Mattress Company Proposed nonprofit mattress-recycling partner for East convenience center 0:36

Laws and policies

Citation / name Level Type Context / topic Timestamp
state diversion goal State Policy Staff said diversion remained above the state target of 25% 0:15
judgment lien County Policy Default collection mechanism discussed for delinquent solid-waste accounts after court judgments 0:43
commercial / industrial solid-waste resolution County Resolution Prior resolution may need amendment if the first business billing is delayed to July 2027 0:53