County Commissioners · Meeting · Apr 22, 2024

Mon, Apr 22, 2024

The elected legislative body for Hickman County. Sets county policy, adopts the budget, and represents residents across the county’s districts.

Outline

This outline was generated by an LLM from a transcript and may contain errors or inaccuracies. Prefer the original recording when available.

The meeting’s substantive action centered on two policy matters: unanimous adoption of a resolution opposing the Columbia Power and Water permit to increase withdrawals from the Duck River, and unanimous repeal of Resolution 18-29, which commissioners said had created unnecessary hurdles for home-based businesses seeking business licenses. Public commenters and commissioners framed the Duck River item as a long-term environmental and water-supply issue, citing low-flow conditions, wildlife impacts, and concern that the permit allows continued withdrawals even in drought conditions. The repeal of the 2018 business-license measure was urged as a pullback from overregulation, especially for residents working from home.

Other notable business included creation of county membership on the joint animal shelter committee; approval of multiple budget amendments covering grants, internal cleanups, insurance recovery, medical insurance, legal costs, sheriff vehicles, and courtroom security; surplus declaration and transfer of two county properties to the rescue squad and Pleasantville volunteer fire department; a facilities update on the Harville building opening; planning work on the land use plan; and scheduling the new joint committee’s first organizational meeting.

Call to Order, agenda, and public comments 2:27

  • 4:05 Agenda amended to move Resolution 24-06 to immediately after adoption of the minutes; amended agenda approved by voice vote.
  • 5:10 Public comment opened with three speakers, all addressing support for the forthcoming Duck River resolution.

Public comments on Duck River permit 5:52

  • 6:07 A resident living on the Duck River for 22 years opposed additional withdrawals, saying she has personally seen high and low river conditions and warning that lower water levels could harm birds, fish, mussels, and other wildlife.
  • 7:54 A longtime river user said he has fished the Duck River about 50 years and has already seen navigation become harder, warning that added withdrawals could reduce the river to “creeks instead of river.”
  • 9:31 A speaker described the permit as raising Columbia’s withdrawal from 20 million gallons per day to 32 million gallons per day, with additional permits expected behind it. He argued the current permit language allows pumping even at extremely low flows, said a recent public meeting at the high school led to formation of “Hickman County for the Duck River,” and said the group plans to challenge the permit before an administrative law judge.

Approval of Minutes and Special Recognition 13:14

  • 13:14 March 25 meeting minutes approved without noted controversy.

Resolution 24-06 honoring East Hickman High School boys basketball 13:38

  • 13:55 Resolution presented honoring the East Hickman High School Eagles’ 2023–24 season as a historic first for the program.
  • 14:42 The resolution cited a 14–19 record as the most wins in program history and the program’s first district tournament championship.
  • 14:51 Additional achievements cited included District 11AA champions, Region 6AA runners-up, and a Class AA substate berth.
  • 14:59–15:23 Individual honors named in the resolution included all-district selections, district defensive MVP, district tournament team honors, district tournament MVP, and all-region selections.
  • 18:11 Resolution adopted by voice vote; team, coaches, and cheerleaders were recognized briefly.

Elections, Appointments, and Confirmations 20:48

Nominating Committee recess and joint animal shelter committee appointments 20:48

  • 20:48 Commission recessed into the nominating committee to fill three county commission seats on a joint animal shelter committee.
  • 22:08 Nominations made for Steve Gianakos, Clay Chessor, and Danny Clark.
  • 22:39–22:47 With no competing nominations, the committee moved to close nominations and appoint by acclamation.
  • 23:36 Returning to regular session, the commission approved those three appointments by voice vote.
  • 24:16 Additional non-commission members of the joint committee were read into the record as Becky Bates, Ray Linder, Susan Leonard (surname spelling not fully clear in transcript but appears to be Leonard), and Mayor Jim Bates.
  • 25:11–25:34 Commissioners discussed setting the first organizational meeting quickly so the new body could begin work in May.

Notaries 25:53

  • 25:53 Notary applications for Donna A. Jones and Amanda L. Monroe were approved by voice vote.

Quarterly and special reports 26:28

  • 26:28 Reports included in the packet were approved by voice vote without substantive discussion.

Department / Official Reports

County Mayor 27:02

  • 27:02 Mayor Jim Bates said the Harville building remained on track to open May 1.
  • 27:25 In response to a question, he said the building would house the UT Ag Extension Office, South Central Human Resource Agency, and the sheriff’s detectives upstairs.

Committee Reports

Planning Commission 27:50

  • 27:57 Planning work was said to be picking up around the county land use plan.
  • 28:19 A land use plan meeting with Cochran Smith was announced for May 16 at 5:30.

Solid Waste Committee 28:48

  • 28:48 Committee minutes were acknowledged as being in the packet.
  • 29:10 The chair praised the committee for beginning proactive work on long-term solid waste issues.
  • 29:44 The mayor said a regional or middle Tennessee landfill crisis is developing and reported discussion with Solid Waste Director Jordan Sachs about obtaining a seat in Nashville’s solid waste strike force or similar regional process.
  • 30:08 The stated rationale was that if Hickman County and surrounding counties are treated as possible landfill sites, Hickman County should have a seat at the table in shaping any regional solution.

Health, Safety, and Property Committee 30:34

  • 30:41 Committee reported discussion of transferring buildings long used by the rescue squad and volunteer fire department.

Surplus declaration for two county properties 31:03

  • 31:03 Motion made to declare two properties surplus:
    • 128 Bridge Street, Centerville, Tennessee
    • 5235 Highway 100 West, Pleasantville, Tennessee
  • 31:41 Roll-call vote approved the surplus declaration 12 yes, 2 absent.

Transfer / donation of surplus properties 32:18

  • 32:18 Motion made to donate:
    • 128 Bridge Street to the Hickman County Rescue Squad
    • 5235 Highway 100 West to the Pleasantville Volunteer Fire Department
  • 32:52 A commissioner sought clarification that the Centerville address covered the intended tract associated with the old ambulance building; the sponsor explained the county-owned old ambulance building was what was being transferred.
  • 33:35 Roll-call vote approved the transfers 12 yes, 2 absent.

Finance Committee 34:25

  • 34:40 Finance statements were in the packet.
  • 34:48 Motion to approve the monthly financial summary carried by roll-call vote 12 yes, 2 absent.

Budget Committee 35:30

  • 35:30 The committee reported 14 budget amendments, grouped by grants, cleanup/insurance, fund balance, and reserves.

Grant-related budget amendments 35:55

  • 35:55 Budget Amendment 24-47: $244.75 to allocate safety grants to EMS and the sheriff.
  • 36:05 Budget Amendment 24-52: $25,000 for the land use plan.
  • 36:14 Budget Amendment 24-57: $2,146 for the school GIVE grant.
  • 36:28 Budget Amendment 24-58: $764,452.29 for school supply chain assistance grants.
  • 36:43 Group approved by roll-call vote 12 yes, 2 absent.

Cleanup and insurance recovery amendments 37:22

  • 37:31 Budget Amendment 24-48: $1,635 for circuit court adjustments, including part-time funding and a new jury calling system.
  • 37:38 Budget Amendment 24-49: $78,000 for sheriff department line-item cleanup involving food supplies.
  • 37:46 Budget Amendment 24-50: $135,000 for sheriff department overtime line-item cleanup.
  • 38:01 Budget Amendment 24-51: $2,955.65 in insurance recovery.
  • 38:09 Budget Amendment 24-53: $4,457 to clean up several accounts.
  • 38:16 Budget Amendment 24-56: $65,500 for solid waste account cleanup.
  • 38:33 Group approved by roll-call vote 12 yes, 2 absent.

Fund balance for medical insurance 39:14

  • 39:22 Budget Amendment 24-54 moved $180,000 from fund balance to cover medical insurance.
  • 39:22–39:31 Justification given was timing of estimates and uncertainty as the county moved into the plan.
  • 39:46 Approved by roll-call vote 12 yes, 2 absent.

Fund balance for legal costs 40:21

  • 40:21 Budget Amendment 24-59 moved $30,000 from fund balance for additional legal costs.
  • 40:29 Approved by roll-call vote 12 yes, 2 absent.

Reserve transfers for sheriff vehicles and courtroom security 41:08

  • 41:15 Budget Amendment 24-55 moved $20,000 from the drug fund to purchase vehicles for the sheriff’s department.
  • 41:22 Budget Amendment 24-60 moved $30,000 from the courtroom reserve for security upgrades.
  • 41:29 Group approved by roll-call vote 12 yes, 2 absent.
  • 42:02 Budget chair also warned that budget season was beginning and May would involve frequent meetings.

Other committee/board mentions 42:22

  • 42:22 Health Foundation, Agricultural Extension, Public Records Committee, Economic and Community Development, Board of Zoning Appeals, and Audit Committee were listed with no substantive report.
  • 42:53 It was noted the Industrial Board was in special session on the proposed dispersal of Highway 7 property to Nations RV.
  • 43:21 All reported committee minutes were approved for inclusion in the county’s minutes by voice vote.

Meeting schedule 43:36

  • 43:36 Updated meeting schedule was in the packet.
  • 43:45 Planning and Zoning special-called meeting confirmed for May 16 at 5:30.
  • 44:16–44:49 Commissioners and other joint committee members worked around budget meetings and baseball schedules to set the animal shelter joint committee’s first organizational meeting.
  • 44:41 The new joint committee was scheduled to meet May 8 at 5:00 in the same building.

New Business / Agenda Items

Resolution 24-07 opposing Duck River withdrawal permit 45:39

  • 45:48 Resolution 24-07 concerned Hickman County’s opposition to the aquatic resource alteration permit application submitted by Columbia Power and Water System to the Tennessee Department of Environment and Conservation.
  • 46:11 Sponsors argued the requested increase of 12 million extra gallons—from 20 million to 32 million gallons per day—would harm river flow and Duck River conditions in Hickman County.
  • 46:42 A principal objection was that the intake location was placed near the Hickman County line and, as described by speakers, below tributary inputs needed to satisfy flow assumptions.
  • 46:52–47:09 Commissioners also objected to what they described as a zero-flow restriction problem: concern that the permit would still allow pumping during drought or very low-flow periods.
  • 47:25 Another commissioner supported the resolution with personal observations that navigation has worsened over time, even with a jet motor, and argued the current approach is not a sustainable long-term water-supply solution.
  • 48:12 A commissioner said comments had previously been submitted to TDEC and legislators but had not drawn meaningful responses beyond automated acknowledgments, which was offered as a reason local governments and citizens needed to act collectively.
  • 49:10 Supporters urged shifting toward long-term solutions that draw from larger water bodies rather than increasingly depleted streams.
  • 50:12 Before the vote, the chair stated that if the resolution passed, copies and a narrative would be sent by the chair and mayor’s office to the TDEC commissioner and assistant commissioner, the governor, Senator Mark Pody, and Representative Jody Barrett.
  • 50:54 Resolution adopted by roll-call vote 12 yes, 2 absent.

Repeal of Resolution 18-29 on business-license logistics 51:19

  • 51:19 The chair opened discussion on repealing Resolution 18-29, a 2018 measure that had imposed logistical requirements on people seeking business licenses.
  • 51:43 The clerk and planning/zoning office had reportedly advised that these requirements were no longer needed.
  • 52:20 Motion made to repeal Resolution 18-29 in its entirety.
  • 52:52 Planning/Zoning Director Robert Akinson said the county should not require someone working from home on a laptop at a dining-room table to make extra trips through county offices, arguing the county was overstepping and that any needed land-use protections could be handled elsewhere.
  • 53:57 County Clerk Casey Dorton said the county was the only one among Tennessee’s 95 counties doing this and argued the TCA requires the clerk to issue business licenses rather than add extra local hurdles; if a business later violates applicable rules, that can be addressed afterward.
  • 54:56 Repeal approved by roll-call vote 12 yes, 2 absent.

Announcements and Adjournment 55:27

  • 55:27 No additional unfinished business or major announcements were taken up.
  • 55:27 Motion to adjourn approved by voice vote.

Key figures and statistics

Figure Type Context / topic Timestamp
12 present Attendance Commissioners present at roll call 2:39
2 absent Attendance Commissioners absent at roll call 2:55
3 Headcount Public commenters signed up to speak 5:10
22 years Time period Resident’s length of time living on Duck River 6:49
2007 Year Example of severe low river conditions cited in public comment 7:05
50 years Time period Public commenter’s time fishing Duck River 8:01
20 million gallons per day Water volume Existing Columbia withdrawal level described in public comment 10:35
32 million gallons per day Water volume Proposed Columbia withdrawal level described in public comment 10:35
6–8 permits Count Additional permits said to be lined up 10:42
mile marker 100 Location marker River location near proposed withdrawal point 10:58
14–19 Record East Hickman boys basketball season record 14:42
17 years Time period Age of East Hickman boys basketball program cited in resolution 15:49
3 Seat count County commission seats to fill on joint animal shelter committee 22:02
2 Count Notary applications approved 25:53
May 1 Date Target opening date for Harville building 27:09
May 16 Date Land use plan / Planning and Zoning meeting date 28:19
5:30 Time Land use plan / Planning and Zoning meeting time 28:19
128 Bridge Street Address County property declared surplus and transferred to rescue squad 31:03
5235 Highway 100 West Address County property declared surplus and transferred to Pleasantville VFD 31:19
12 yes, 2 absent Vote tally Surplus declaration of two properties 31:55
12 yes, 2 absent Vote tally Donation/transfer of two properties 33:49
12 yes, 2 absent Vote tally Approval of financial summary 35:13
14 Count Number of budget amendments presented 35:39
$244.75 Grant Safety grants to EMS and sheriff 35:55
$25,000 Planning expense / grant funding Land use plan budget amendment 36:05
$2,146 Grant School GIVE grant 36:14
$764,452.29 Grant School supply chain assistance grants 36:28
12 yes, 2 absent Vote tally Approval of first group of budget amendments 37:07
$1,635 Expense Circuit court part-time and jury calling system 37:31
$78,000 Budget cleanup Sheriff food supplies line cleanup 37:38
$135,000 Budget cleanup Sheriff overtime line cleanup 37:46
$2,955.65 Insurance recovery Budget amendment 24-51 38:01
$4,457 Budget cleanup Multiple account cleanup 38:09
$65,500 Budget cleanup Solid waste account cleanup 38:16
12 yes, 2 absent Vote tally Approval of cleanup / insurance budget amendments 38:57
$180,000 Fund balance transfer Medical insurance coverage 39:22
12 yes, 2 absent Vote tally Approval of medical insurance amendment 40:04
$30,000 Fund balance transfer Additional legal costs 40:21
12 yes, 2 absent Vote tally Approval of legal-cost amendment 40:52
$20,000 Reserve transfer Drug fund to sheriff vehicle purchases 41:15
$30,000 Reserve transfer Courtroom reserve to security upgrades 41:22
12 yes, 2 absent Vote tally Approval of reserve-transfer amendments 41:53
May 8 Date First organizational meeting of joint animal shelter committee 44:41
5:00 Time First organizational meeting of joint animal shelter committee 44:41
12 million extra gallons Water volume Additional withdrawal opposed in Duck River resolution 46:26
32 million gallons Water volume Total daily withdrawal level criticized in debate 47:09
12 yes, 2 absent Vote tally Adoption of Resolution 24-07 51:03
2018 Year Original year of Resolution 18-29 51:19
18-29 Resolution number Resolution repealed regarding business-license logistics 51:27
95 counties Count Clerk’s claim that Hickman was the only Tennessee county using this requirement 54:06
12 yes, 2 absent Vote tally Repeal of Resolution 18-29 55:05

External vendors, brands, and software

Name Type Context / topic Timestamp
Cochran Smith Company Planning / land use plan meeting announced for May 16 28:19
Nations RV Company Industrial Board special session on dispersal of Highway 7 property 42:53
Columbia Power and Water System Company Permit application to increase Duck River withdrawals 45:48

Personnel changes

| Name | Role / office | Change | Context / topic | Timestamp | |---|---|---|---| | Steve Gianakos | Commissioner | Appointed | Appointed to county seats on joint animal shelter committee; approved by voice vote | 22:08 | | Clay Chessor | Commissioner | Appointed | Appointed to county seats on joint animal shelter committee; approved by voice vote | 22:08 | | Danny Clark | Commissioner | Appointed | Appointed to county seats on joint animal shelter committee; approved by voice vote | 22:08 | | Donna A. Jones | Notary Public | Confirmed | Notary application approved by county commission | 25:53 | | Amanda L. Monroe | Notary Public | Confirmed | Notary application approved by county commission | 25:53 |

Laws and policies

| Citation / name | Level | Type | Context / topic | Timestamp | |---|---|---|---| | Resolution 24-06 | County | Resolution | Honoring East Hickman High School boys basketball team | 13:38 | | Resolution 24-07 | County | Resolution | Opposition to Columbia Power and Water / Duck River permit | 45:39 | | Resolution 18-29 | County | Resolution | Repealed; had imposed logistics/requirements related to business licenses | 51:19 | | TCA | State | Statute | County clerk said state law requires issuance of business licenses without added county hurdles | 54:06 |