Hickman County TN

Righteousness exalteth a nation: but sin is a reproach to any people. Proverbs 14:34

County Commissioners · Meeting · Aug 25, 2025

Mon, Aug 25, 2025

The elected legislative body for Hickman County. Sets county policy, adopts the budget, and represents residents across the county’s districts.

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Outline

This outline was generated by an LLM from a transcript and may contain errors or inaccuracies. Prefer the original recording when available.

NOTE: The YouTube video and transcript are not available for this meeting. This outline was generated from the packet provided on the night of the meeting since it is the only material available.

Commissioners approved a cluster of budget amendments and zoning items, with the clearest split vote on a rezoning at 9010 McFarlin Road that passed 8–2, while a second rezoning on Vaughn Lane failed decisively 1–9. They also authorized the transfer of $250,000 from property-sale proceeds into capital projects for Moss Branch Road paving, but with an explicit condition that the money not be released until after November 15, 2025. New business included unanimous approval of a resolution asking the General Assembly to name part of Highway 100 West for Constable Wayne A. Qualls, and unanimous authorization for the County Mayor and County Attorney to proceed with engaging the receiver regarding the Hidden Valley Lake properties.

Committee materials added substantial operational detail beyond the floor votes: Solid Waste reported pressure from WM disposal price increases, reached a higher disposal-fee agreement with Agrana, purchased a new truck, and moved to surplus a 2014 Western Star. Health, Safety & Properties materials covered EMS equipment planning, a sheriff’s request to move $10,130 in insurance proceeds to vehicle maintenance, surplus of five sheriff’s vehicles, a jail count of 169, and progress on the Pinewood EMS station. Economic development updates highlighted pending $100,000 and $75,000 grant applications, a repositioned $375,000 CDBG request, and multiple business expansion contacts. Committee packets also included detailed Solid Waste tonnage, Perry County landfill revenue, maintenance workload, and EMA response figures.

Call to Order

  • The regular session was called to order at 6:00 PM at the Hickman County Justice Center.
  • Roll call showed 10 members present and 4 absent, with a quorum established.

Approval of Agenda, Minutes, and Routine Items

Agenda approval

  • The body approved the agenda after amending it to add Resolutions 25-23, 25-25, 25-26, and 25-27 under Unfinished Business and the Hidden Valley Lake & Hickman County Agreement under New Business.
  • Both the amendment and the agenda as amended passed by unanimous voice vote.

Public comments

  • No public comments were made.

Minutes approval

  • The July 28, 2025 minutes were approved by unanimous voice vote.

Elections, Appointments, and Confirmations

Notaries

  • Six notaries were approved: Kirstin Andrews, Tammy Coalson, Sherry Forster, Charmaine Harlow, Suzy Lancaster, and Dolly Southall.
  • Motion carried by unanimous vote.

Industrial Board appointment

  • Mitchell Burns was nominated and elected by acclamation as the Second District Industrial Board Representative.
  • The appointment passed by unanimous voice vote.

Monthly Committee and Board Reports

Finance Committee

  • Commissioners approved the financial reports for June and July 2025.
  • Vote: all 10 members present voted in favor.

Budget, Finance & Human Resources Committee

  • Commissioners approved Budget Amendments 26-06 and 26-07 by unanimous roll-call vote, 10–0.
  • Commissioners approved Budget Amendment 26-08 by unanimous roll-call vote, 10–0.
  • Commissioners approved Budget Amendment 26-11 by unanimous roll-call vote, 10–0.
  • Commissioners approved Budget Amendments 26-09 and 26-10 by unanimous roll-call vote, 10–0.

Budget Amendment 26-06: county grants budgeted

  • Added $10,000 in other federal-through-state revenue and budgeted it to other supplies and materials ($7,000) and printing/stationery/forms ($3,000).
  • Added $12,595 in Homeland Security Grant revenue and the same amount to Civil Defense other supplies and materials.
  • Stated reason: budgeting for county grants.

Budget Amendment 26-07: budget maintenance shifts

  • Reallocated $500 from diesel to gasoline in County Buildings.
  • Reallocated $2,800 from other contracted services to office supplies in Chancery Court.
  • Reallocated $400 from in-service training to office equipment, and $800 from in-service/training to travel.
  • Stated reason: budget maintenance.

Budget Amendment 26-08: DARE supplies

  • Moved $5,000 from restricted public-safety reserves in the Drug Fund to other charges for the DARE Program.
  • Stated reason: using reserve for DARE supplies.

Budget Amendment 26-11: prior-year vacation payout

  • Appropriated $9,477.16 from fund balance for prior-year vacation payouts across multiple offices, including Register of Deeds, Trustee, Circuit Court, and Chancery.
  • Stated reason: compensation of prior-year vacation payout.

Budget Amendments 26-09 and 26-10: Moss Branch Road paving

  • Amendment 26-09 recognized $250,000 from sale of property in the General Fund and transferred it out.
  • Amendment 26-10 transferred $250,000 into the Capital Projects Fund for highway construction tied to Moss Branch Road paving.
  • The packet attached an explicit condition: funding is not to be released until after November 15, 2025.

Other committee and board reports

  • The commission approved all submitted committee and board reports by unanimous voice vote.
  • The packet contained substantive details from several committees and boards summarized below.

Department / Official Reports

Solid Waste Committee

  • The August 4 committee minutes recorded a public complaint about buyers acquiring property in the gap between solid waste bill printing in May and mailing, resulting in an unexpected lien; the committee asked Jordan Sachs to examine options to prevent similar cases in the future.
  • Trustee month-to-date figures showed $303,865.78 in receipts, $134,665.47 in disbursements, $2,651.58 in commission transfer, and an ending balance of $1,116,955.34.
  • Sachs said the current year’s budget was intended to be more realistic and transparent than prior budgets.

Tonnage, diversion, and Perry County business

  • July tonnage included 436.11 tons from Perry County.
  • Hickman’s July totals included 1,442.77 tons of Class I, 553.68 tons of Class III/IV, 38.93 tons of cardboard, 26.81 tons of tires, 26.77 tons of metal, 1.51 tons of electronics, and 1.20 tons of oil, for a total of 2,091.67 tons.
  • Sachs reported Class I was up 117.86 tons from July 2024, and Class III/IV had roughly doubled from the prior year because of gas-plant expansion.
  • Diversion was 31.02%; recycling was 4.55%.
  • Perry County landfill worksheets showed Hickman earning $10.83 per ton on Perry County material at a $44.50 price paid versus $55.33 charged, with July profit listed at $4,723.07 and year-to-date profit at $28,360.41.

Agrana disposal agreement

  • Sachs reported a renegotiated agreement with Agrana after saying the old arrangement was not sustainable once equipment costs were considered.
  • The new terms raise Agrana’s monthly payment from $873 to $1,570 starting in September, and then to $2,170 starting in March.
  • He said the rate can be adjusted annually and that equipment replacement at Agrana would now begin.
  • Sachs described Agrana as Solid Waste’s largest recycling group, while Freeman Wood Products was described as the county’s largest recycler overall.

WM disposal-cost increase and fee options

  • Sachs reported WM was increasing disposal charges by $4.39 per ton, as allowed under contract, and that no increase had been imposed in the prior two years.
  • He presented three options to avoid an estimated shortfall of $46,535.00 if no action is taken:
    • Option 1: raise Class I tipping to $60/ton and Class III/IV to $70/ton; projected surplus $21,691.00; lowest operational risk.
    • Option 2: flat $70/ton tipping fee; projected surplus $80,591.00 if Perry County stays, but a projected deficit of $27,046.14 if Perry County leaves; higher risk because it depends on Perry County.
    • Option 3: flat $60/ton for non-bagged/non-recycling material and raise the solid waste fee to $120 per household; projected surplus $288,971.29 and described as the only option giving longer-term stability and room for equipment replacement.
  • Committee members discussed the risk of Perry County leaving and deferred action for more review at the next meeting.
  • Sachs noted the current disposal contract expires in July 2026 and such contracts are normally 5 years.

East Convenience Center and equipment

  • The last major concrete pour at the East Convenience Center was complete.
  • Compactors were installed and activated, and additional plastic and glass recycling boxes were expected that week.
  • Sachs said the new truck had been purchased and should be delivered the following week.

Vehicle surplus

  • Sachs requested surplus of either the 2014 Western Star or 2006 Mack; discussion noted concern about the Western Star sitting unused, especially because it has DPF.
  • The committee voted to surplus the 2014 Western Star.
  • Director’s report listed a recommended reserve of $100,000 for the Western Star and $50,000 for the 2006 Mack, which was described as needing multiple minor repairs and possibly a new PTO or tarper.

Earlier July 7 Solid Waste actions reflected in packet

  • At the prior committee meeting, Sachs received authority to renegotiate with Agrana because the then-current deal did not produce enough money to replace assigned equipment.
  • The committee approved purchase of a Mack roll-off with Pac-Mac body from Stringfellow, with Sachs citing price, specifications, and the fact that it was on a Sourcewell contract.
  • The committee also approved a temporary repair on the existing primary roll-off truck using the least expensive option, $6,832.94 to replace just the DPF, instead of $14,242.71 in parts for a full exhaust replacement with staff labor or $21,354.78 for full replacement by vendor.
  • Sachs reported 11,574 solid waste bills mailed with a total billed amount of $1,041,660.00.
  • He floated a policy concept of basing the equipment reserve fund on equipment sales and depreciation and planned to discuss it with Finance Director Crystal Fitzgerald.

Health, Safety & Properties Committee

  • EMS Director Allen Livengood reported no financial report for the month because two months had been presented in July and EMS was beginning work with a new billing company.
  • EMS is purchasing cardiac monitors and CPR devices; funding work is underway with the mayor and finance office.
  • Livengood said partial support is expected through a CDBG grant, but no award decision is expected until late September; capital outlay is also being considered.

EMA report

  • Pete Tibbs referred members to his submitted report.
  • Committee discussion included a request for added signage at the EMA building road marker.

Sheriff’s report

  • Sheriff Jason Craft requested moving $10,130.00 from insurance proceeds to the vehicle-maintenance line so remaining vehicles can be restriped.
  • He reported a call-volume increase of 200 over the prior period, 41 people arrested in 7 days, and a jail population of 169.
  • The packet’s E-911 report listed 1,303 sheriff calls for service in July, including large counts for 283 traffic stops, 192 attempt-to-serve calls, 133 public service calls, 55 disturbances, 51 jail NCIC requests, 49 accidents, 43 follow-ups, and 24 ambulance calls.
  • Craft said he had 5 vehicles to surplus and wanted the process completed within the next few months.
  • The committee voted to surplus the listed sheriff vehicles:
    • 2011 Chevy Tahoe
    • 2018 Dodge Ram
    • 2015 Ford Interceptor
    • 2015 Dodge Charger
    • 2018 Dodge Durango

Jail planning / compliance and Pinewood EMS station

  • Committee discussion referenced ongoing compliance work with Mr. Bass related to the upcoming jail; members indicated this committee would likely serve as the working committee, and the sheriff said he continued providing numbers and information.
  • There was also mention that appointment of a new circuit judge could affect how matters develop.
  • On the Pinewood EMS station, commissioners reported steel had been erected and block laid; doors were hoped for within a few days, interior work could proceed once the building was secured, and final exterior window/vinyl work was estimated at about 3 weeks out.

EMA monthly packet details

  • July EMA response totals were 6 calls: 3 medical, 1 motor vehicle accident, and 2 canceled calls.
  • Year-to-date calls were 50, compared with 68 total calls in 2024.
  • EMA’s budget lines in the packet all showed 0% used at the time of reporting across items including overtime, fuel, travel, communications equipment, and other supplies.
  • Staffing/time data showed the director with 360 personal-time hours and 57.5 comp-time hours, and the operations manager with 74.25 personal-time hours and 263.5 comp-time hours.
  • The report highlighted support for meal distribution, training, Touch-a-Truck planning, storm communications, and an after-action review of tornado damage.
  • One note said fireworks-event insurance issues caused cancellation of that year’s event.

Maintenance / Properties packet details

  • Maintenance Director Matt Howell reported 52 maintenance requests in July: 18 by form/email, 15 by text, 9 by phone, and 10 in person.
  • Request types were led by 23 miscellaneous, 18 electrical/HVAC, and 11 plumbing issues.
  • Most requests came from the Jail (25), then Library (10) and Admin (6).
  • Vehicle/equipment usage listed:
    • 2015 Ford F-150 at 186,086 miles
    • 2011 Chevy 2500 at 218,666 miles
    • Kubota L2501 tractor at 86.9 hours
  • Howell noted a budget amendment request had been submitted to create a diesel line item for the tractor.
  • County Buildings expenditure pages also showed a distinct ADA line item of $3,000 for building repairs/services.

Economic and Community Development

  • Carla Moore reported multiple active grant and development efforts:
    • $100,000 Broadband Ready Communities Grant application pending.
    • $75,000 ThreeStar Entrepreneurship Program application pending.
    • $375,000 CDBG request being repositioned at a lower amount, with $75,000 in ThreeStar matching funds noted.
    • $25,000 TDEC Brownfield Redevelopment Area Grant (BRAG) already awarded, with site identification still underway.
  • Broadband plans would support free Wi-Fi on the public square and at the Ag Pavilion, with partners including MLConnect, Main Street, the Chamber, and ECD.
  • Business engagement included expansion discussions with Silicon Ranch, Coalition Foods, AES, and Jack Link’s; Coalition Foods was described in related materials as considering $1 million-plus in equipment purchases.
  • Moore reported 23 residential permits approved in the cited period.
  • Youth workforce outreach reportedly produced 2 local hires.
  • Additional planning included county website design pitches from the current IT provider and a local entrepreneur, participation in TVA’s Rural Leadership Institute, and attendance at development and leadership seminars.

Health Foundation

  • The Health Foundation approved its June 2025 financial report showing $138,402.54 cash in the bank.
  • Reported checks included $5,040.00 to Six Echo System for EMR bags and $10,000.00 to Bernard Community Center for a nutrition program.
  • The foundation also approved a $3,500 contribution to the Hickman County Fire Association to train firefighters in CPR certification so they can offer free public CPR classes countywide.

Agricultural Extension

  • The extension packet described youth and agricultural programming rather than commission action, but it included notable figures:
    • 15 youth participated in the Tri-County Junior Beef Show.
    • 13 4-H members received chicks through Poultry Chick Chain.
    • 17 youth, 4 teens, 2 adults, and 1 agent attended Junior 4-H Camp.
    • $2,000 was raised for camp scholarships benefiting 9 youth.
    • The Daisy BB team placed 32nd of 59 teams and raised over $5,500 in sponsorships.
    • Shooting Sports received a $1,600 National Rifle Association grant for the ORION scoring system, including a $600 club membership fee.
  • The agriculture report also described promotion of grain-bin rescue training with local partners.

Board of Zoning Appeals

  • The BZA denied a special-exception request by Eric Sanders for a mechanic shop at 10004 Old Hwy 4, Bon Aqua, after concerns about small lot size, lack of screening/buffering, and the zoning rule requiring the building to be at the rear of the lot.
  • Sanders said he had a 40x50 shop, typically 5–6 customer vehicles on site, no sign planned, and the shop sat about 20 feet from the house.
  • The request was denied 5–0.
  • The BZA approved a special exception for Kayla and Abel Decaney at 10099 Buckner Ridge Road, Bon Aqua to pursue in-home childcare serving more than the number allowed without a license; the applicant said state approval and inspections would still be required and that she planned 1 employee.
  • That request was approved 5–0.

Unfinished Business

Resolution 25-23: Zoning amendment on Type II home occupations

  • Commissioners approved Resolution 25-23 unanimously, 10–0.
  • The amendment changes the county zoning resolution by:
    • deleting the last sentence in Section 3.070.B related to gross vehicle weight,
    • deleting gross vehicle weight references in Section 3.070.B(10),
    • adding language to Section 3.070.B(7) requiring the Board of Zoning Appeals to determine that roads serving the home occupation have sufficient classification, construction, and right-of-way.
  • The packet states the Planning Commission recommended approval on July 1, 2025, and the required public hearing had been held.
  • Effect: loosens the specific gross-weight references while shifting road-suitability review to the BZA.

Resolution 25-25: Rezoning 7436 Johnny Crow Road, Lyles

  • Commissioners approved rezoning at 7436 Johnny Crow Road (Map 021, Parcel 093.01) from R-1 Suburban Residential to C-1 General Commercial.
  • Vote: 10–0, with 4 absent.
  • Applicant in the resolution: Xcel Land Co. on behalf of Mary K. Warren.
  • Packet notes the Planning Commission recommended approval unanimously on July 1, 2025, and that two required public hearings were held on July 28 and August 25.

Resolution 25-26: Rezoning 9010 McFarlin Road, Lyles

  • Commissioners approved rezoning at 9010 McFarlin Road (Hwy 100) (Map 062, Parcel 036.24) from A-1 Agricultural-Forestry to R-1 Suburban Residential.
  • Vote: 8–2, with Dusty Jordan and Keith Nash voting no.
  • Applicant in the resolution: Dylan Jenkins.
  • Packet states the Planning Commission recommended approval unanimously and that two required public hearings had been held.
  • This was the only item in the regular-session minutes to draw a successful but divided vote.

Resolution 25-27: Rezoning Vaughn Lane, Lyles

  • Commissioners rejected rezoning on Vaughn Lane (Map 062, Parcel 044.07) from A-1 Agricultural-Forestry to R-1 Suburban Residential.
  • Vote: 1–9.
  • Matthew Barnhill cast the sole aye vote; Callicott, Clark, Collins, Jordan, Mayberry, Murray, Nash, Pickard, and Thomasson voted no.
  • The packet excerpt in the minutes does not provide the full applicant details or additional debate, but the result was an emphatic denial.

New Business / Agenda Items

Resolution 25-28: Constable Wayne A. Qualls Memorial Highway

  • Commissioners approved Resolution 25-28 unanimously to ask the Tennessee General Assembly to designate a section of Highway 100 West in Pleasantville, between Stoltz Road and Cane Creek Road, as the Constable Wayne A. Qualls Memorial Highway.
  • The resolution states that Wayne A. Qualls served as a Hickman County deputy and longtime District 7 constable, and that the county seeks to honor his contributions.
  • It directs the County Mayor to send certified copies to Senator Kerry Roberts and Representative Jody Barrett, and asks state legislation to direct TDOT to erect suitable signage.
  • Health, Safety & Properties materials show the item first came through committee because the County Clerk requested that route before full commission consideration.
  • Committee discussion also touched on the separate question of filling the constable vacancy, with the chairman saying the clerk would first notify the body of the vacancy and District 7 commissioners would help identify a nominee.

Hidden Valley Lake & Hickman County Agreement

  • Commissioners unanimously authorized the County Mayor and County Attorney to proceed with engaging the receiver for disposition of the Hidden Valley Lake properties.
  • The minutes do not provide financial terms or the full agreement text, but the action clearly empowered executive and legal steps rather than simply receiving an update.

Announcements

  • The packet noted an updated meeting calendar and the Labor Day holiday on September 1.
  • No announcements or statements were made during the session.

Adjournment

  • The meeting adjourned by unanimous voice vote.

Key figures and statistics

Figure Type Context / topic
6:00 PM Time Regular session call to order
10 Headcount Commissioners present
4 Headcount Commissioners absent
10–0 Vote Finance reports approved
10–0 Vote Budget Amendments 26-06 and 26-07 approved
10–0 Vote Budget Amendment 26-08 approved
10–0 Vote Budget Amendment 26-11 approved
10–0 Vote Budget Amendments 26-09 and 26-10 approved
$10,000 Grant/Revenue Other federal-through-state revenue in Budget Amendment 26-06
$7,000 Expense Other supplies and materials in Budget Amendment 26-06
$3,000 Expense Printing/stationery/forms in Budget Amendment 26-06
$12,595 Grant Homeland Security Grant budgeted in Amendment 26-06
$500 Transfer Diesel-to-gasoline reallocation in Amendment 26-07
$2,800 Transfer Contracted services-to-office supplies reallocation in Amendment 26-07
$800 Transfer In-service/training-to-travel reallocation in Amendment 26-07
$400 Transfer In-service/training-to-office equipment reallocation in Amendment 26-07
$5,000 Reserve use Drug Fund reserve for DARE supplies in Amendment 26-08
$9,477.16 Fund balance use Prior-year vacation payout in Amendment 26-11
$250,000 Transfer Property-sale proceeds moved to capital projects for Moss Branch Road paving
November 15, 2025 Date/Condition Earliest release date for Moss Branch Road paving funds
10–0 Vote Resolution 25-23 approved
10–0 Vote Resolution 25-25 approved
8–2 Vote Resolution 25-26 approved
1–9 Vote Resolution 25-27 failed
021 Parcel map Johnny Crow Road rezoning map
093.01 Parcel Johnny Crow Road rezoning parcel
062 Parcel map McFarlin Road and Vaughn Lane rezonings map
036.24 Parcel McFarlin Road rezoning parcel
044.07 Parcel Vaughn Lane rezoning parcel
7436 Address number Johnny Crow Road rezoning property
9010 Address number McFarlin Road rezoning property
10 AYE, 0 NAY, 0 PASS, 4 ABSENT Vote Resolution 25-28 memorial-highway resolution
2/3 Voting threshold Majority required by Resolution 25-28 language
$303,865.78 Receipt total Solid Waste trustee receipts, month to date
$134,665.47 Expense Solid Waste disbursements, month to date
$2,651.58 Transfer/fee Solid Waste commission transfer
$1,116,955.34 Fund balance Solid Waste trustee ending balance
436.11 Tons Perry County July tonnage
1,442.77 Tons Solid Waste July Class I tonnage
553.68 Tons Solid Waste July Class III/IV tonnage
38.93 Tons Solid Waste July cardboard
26.81 Tons Solid Waste July tires
26.77 Tons Solid Waste July metal
1.51 Tons Solid Waste July electronics
1.20 Tons Solid Waste July oil
2,091.67 Tons Solid Waste July total tonnage
117.86 Tons Increase in Class I tonnage over July 2024
31.02% Percentage Solid Waste diversion rate, July 2025
4.55% Percentage Solid Waste recycling rate, July 2025
$1,570 Monthly fee New Agrana rate beginning in September
$2,170 Monthly fee New Agrana rate beginning in March
$873 Monthly fee Prior Agrana rate
$4.39 Rate increase WM disposal-cost increase per ton
$46,535.00 Deficit estimate Solid Waste shortfall if no response to WM increase
$60/ton Fee proposal Option 1 Class I tipping fee
$70/ton Fee proposal Option 1 Class III/IV tipping fee / Option 2 flat fee
$21,691.00 Surplus estimate Option 1 projected result
$80,591.00 Surplus estimate Option 2 projected result if Perry County stays
-$27,046.14 Deficit estimate Option 2 projected result if Perry County leaves
$120.00 Fee proposal Option 3 household solid waste fee
$288,971.29 Surplus estimate Option 3 projected result
July 2026 Date Expiration of current WM contract
5 years Contract term Normal Solid Waste disposal contract length
$100,000 Reserve price Recommended reserve for surplus 2014 Western Star
$50,000 Reserve price Recommended reserve for surplus 2006 Mack
$21,354.78 Quote Full exhaust replacement by vendor for roll-off truck
$14,242.71 Quote Parts for full exhaust replacement using staff labor
$6,832.94 Quote Temporary DPF-only repair approved for roll-off truck
11,574 Billing count Solid Waste bills mailed
$1,041,660.00 Billing total Total solid waste amount billed
$44.50 Rate Perry County price paid per ton
$55.33 Rate Perry County charged per ton
$10.83 Margin Perry County profit per ton
$4,723.07 Revenue Hickman profit from Perry County July tonnage
$28,360.41 Revenue Hickman profit from Perry County year to date
$144,892.12 Total Perry County landfill worksheet grand total
$770,528.13 Expense Solid Waste payroll assumption in WM option sheets
$63,803.76 Expense Solid Waste mobile equipment assumption
$45,929.73 Expense Solid Waste truck expense assumption
$38,000.00 Expense Solid Waste stationary equipment assumption
$16,404.00 Expense Solid Waste utilities assumption
$717,555.00 Expense Existing disposal-fee assumption before increase
$785,556.10 Expense Disposal-fee assumption after increase
$97,000.00 Expense Solid Waste loan assumption
$127,525.72 Expense Solid Waste other-cost assumption
$1,876,746.34 Total Existing Solid Waste cost structure total
$1,944,747.44 Total Post-increase cost structure total
$1,890,052.30 Revenue Existing total revenue scenario
$1,966,438.73 Revenue Option 1 revenue scenario
$2,025,338.73 Revenue Option 2 revenue scenario with Perry County
$1,898,212.43 Revenue Post-increase scenario without rate action
$1,722,630.20 Revenue Flat-$70 scenario if Perry County leaves
$2,233,718.73 Revenue Option 3 revenue scenario
0.71% Margin Existing Solid Waste margin
1.12% Margin Option 1 margin
4.14% Margin Option 2 margin with Perry County
-2.39% Margin Post-increase margin without action
-1.55% Margin Flat-$70 margin if Perry County leaves
14.86% Margin Option 3 margin
$83,516.79 Reserve target 5% reserve in existing scenario
$86,928.10 Reserve target 5% reserve in Option 1
$89,873.10 Reserve target 5% reserve in Option 2
$75,908.10 Reserve target 5% reserve if Perry County leaves
$100,292.10 Reserve target 5% reserve in Option 3
$10,130.00 Transfer request Sheriff insurance recovery to vehicle maintenance
1,303 Calls Sheriff July calls for service
41 Arrests/bookings People booked in 7 days per sheriff notes
169 Headcount Jail population
5 Vehicle count Sheriff vehicles approved for surplus
283 Calls Sheriff traffic stops in July
192 Calls Attempt-to-serve calls in July
133 Calls Public service calls in July
55 Calls Disturbance calls in July
51 Calls Jail NCIC requests in July
49 Calls Accident calls in July
43 Calls Follow-up calls in July
24 Calls Ambulance-related sheriff calls in July
6 Calls EMA calls in July
3 Calls EMA medical calls in July
1 Calls EMA motor vehicle accidents in July
2 Calls EMA canceled calls in July
50 Calls EMA calls year to date
68 Calls EMA total calls in 2024
360 Hours EMA director personal-time balance
57.5 Hours EMA director comp-time balance
74.25 Hours EMA operations manager personal-time balance
263.5 Hours EMA operations manager comp-time balance
12 Volunteers Current EMA volunteer personnel count
10 Hours EMA volunteer hours worked
52 Requests Maintenance requests in July
18 Requests Maintenance forms/email submissions
15 Requests Maintenance requests by text
9 Requests Maintenance requests by phone
10 Requests Maintenance requests in person
23 Requests Miscellaneous maintenance requests
18 Requests Electrical/HVAC requests
11 Requests Plumbing requests
25 Requests Jail-generated maintenance requests
10 Requests Library-generated maintenance requests
6 Requests Admin-generated maintenance requests
186,086 Mileage 2015 Ford F-150 maintenance vehicle
218,666 Mileage 2011 Chevy 2500 maintenance vehicle
86.9 Hours Kubota L2501 tractor usage
$3,000 Line item ADA building-maintenance line item in County Buildings
$100,000 Grant request Broadband Ready Communities application
$75,000 Grant request ThreeStar Entrepreneurship Program application
$375,000 Grant request Repositioned CDBG request
$75,000 Matching funds ThreeStar matching funds noted with CDBG plan
$25,000 Grant award TDEC BRAG already awarded
$567,000 Incentives Accurate Energetics PILOT incentives ending 2025
$57,000 Annual incentives Approximate Agrana PILOT annual incentive amount
2025–2030 Time span Agrana PILOT period
23 Permit count Residential permits approved in cited period
2 Hires Local youth workforce hires reported
$1 million+ Capital investment Coalition Foods equipment expansion discussion
$138,402.54 Cash balance Health Foundation cash in bank
$5,040.00 Expense Six Echo System EMR bags
$10,000.00 Grant/contribution Bernard Community Center nutrition program
$3,500 Grant/contribution Fire Association CPR training contribution
15 Participants Tri-County Junior Beef Show youth
13 Participants Poultry Chick Chain youth
17 Participants Junior 4-H camp youth
4 Participants Camp teens
2 Participants Camp adults
1 Participant Camp agent
9 Scholarships Youth attending camp on scholarship
$2,000 Fundraising Camp scholarship fundraising
32nd of 59 Placement Daisy BB Nationals team finish
$5,500+ Sponsorships Daisy team fundraising
$1,600 Grant NRA grant for shooting sports
$600 Fee ORION club membership fee
40x50 Dimensions Mechanic shop in BZA case
5–6 Vehicle count Customer vehicles typically at mechanic-shop site
20 Feet Distance from shop to house in BZA case
5–0 Vote BZA denial for mechanic-shop special exception
1 Employee Planned childcare employee in Decaney application
5–0 Vote BZA approval for childcare special exception

External vendors, brands, and software

Name Type Context / topic
Agrana Company Solid Waste disposal agreement renegotiated to higher monthly rates
WM Company Disposal-cost increase of $4.39 per ton under Solid Waste contract
Waste Management Company Named in Solid Waste discussion of disposal costs and Perry County worksheet
Freeman Wood Products Company Identified as largest recycler in the county
Stringfellow Company Vendor for approved Mack roll-off truck purchase
Mack Brand Roll-off truck brand selected by Solid Waste; also older truck considered for sale
Pac-Mac Brand Roll-off body specified on new truck purchase
Sourcewell Software Procurement/cooperative contract vehicle cited in truck-purchase justification
DPF Brand Emissions component central to repair/surplus discussions on Solid Waste equipment
PTO Brand Component cited as possible needed repair on 2006 Mack
Six Echo System Company Health Foundation payment for EMR bags
MLConnect Company Broadband Ready Communities Grant partner for free public Wi-Fi effort
Silicon Ranch Company Economic development business discussion and Q&A dinner
Coalition Foods Company Expansion talks involving $1 million-plus equipment purchase
AES Company Expansion/incentive discussion in economic development report
Jack Link’s Brand Business leadership meet-and-greet in economic development report
TTL Company Brownfield redevelopment grant consulting firm in joint ECD board minutes
FedEx Brand Referenced as example of carrier-service-dependent business target
UPS Brand Referenced as example of carrier-service-dependent business target
ORION Software Scoring system to be bought with NRA grant for shooting sports
FRED Software Source cited on CPI graphic in Solid Waste WM background materials

Personnel changes

Name Role / office Change Context / topic
Mitchell Burns Second District Industrial Board Representative Appointed Elected by acclamation to represent District 2 on the Industrial Board; approved unanimously

Laws and policies

Citation / name Level Type Context / topic
Resolution 25-23 County Resolution Amendment to county zoning rules for Type II home occupations; approved 10–0
Resolution 05-32 County Resolution Original 2005 Hickman County zoning resolution for unincorporated areas, cited as underlying authority
Section 3.070.B County Code Home-occupation zoning section amended to delete gross-vehicle-weight language
Section 3.070.B(10) County Code Home-occupation section amended to delete gross-vehicle-weight references
Section 3.070.B(7) County Code Amended to require BZA determination that access roads are sufficient
Resolution 25-25 County Resolution Rezoning 7436 Johnny Crow Road from R-1 to C-1; approved 10–0
Resolution 25-26 County Resolution Rezoning 9010 McFarlin Road from A-1 to R-1; approved 8–2
Resolution 25-27 County Resolution Rezoning Vaughn Lane from A-1 to R-1; failed 1–9
Resolution 25-28 County Resolution Request to General Assembly for Constable Wayne A. Qualls Memorial Highway designation
Homeland Security Grant Federal Grant Revenue budgeted in Amendment 26-06 for Civil Defense supplies
American Rescue Plan Act Federal Law Appears throughout county financial statements and grant expenditure lines
CDBG Federal Grant EMS expected partial funding source for cardiac monitors and CPR devices; ECD also repositioning county request
ADA Federal Law Separate building-maintenance line item shown in County Buildings fund for ADA-related work
State law allowing four children without a license State Law Referenced in BZA childcare special-exception case as baseline before additional state approval/licensure
Sourcewell contract State Policy Procurement justification cited for Solid Waste truck purchase

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