Hickman County TN

Wisdom is the principal thing; therefore get wisdom: and with all thy getting get understanding. Proverbs 4:7

School Board · Meeting · Feb 3, 2025

Mon, Feb 3, 2025

Hickman County Board of Education meetings, including regular sessions and special called meetings.

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This outline was generated by an LLM from a transcript and may contain errors or inaccuracies. Prefer the original recording when available.

The board approved several consequential items with budget, staffing, facilities, and policy implications. Public comment opened with a warning that Hickman County Schools may be losing staff to neighboring systems with higher pay and that the board may be “too conservative” on compensation during a staffing crunch. The board then approved use of opioid-abatement funds in two pieces: $100,000 for behavioral-health intervention work, including a one-year position and a data tool, and $20,000 for prevention programming. It also approved architectural work to redirect a prior CTE grant from an impractical barn concept to two new East Hickman High shops plus consumer-science kitchen renovation work, and authorized pursuit of a rural distance-learning/telemedicine grant potentially worth up to $1 million with a 15% local match over three years.

Other notable threads included student travel approvals for JROTC and FFA, purchase of a new 77-passenger diesel bus for $149,077, concern that one bus per year will not sustain future fleet replacement needs, four budget amendments, an accelerated county budget deadline of April 17, first and second readings on several policies, detailed discussion of a new emotional-support-dog policy, illness-related absences of 321 students and 44 staff, and discussion of the state’s Education Freedom Act / voucher legislation and the possible $2,000 teacher bonus resolution.

Public Comments 13:36

Staffing and pay concern 14:04

  • 14:04 Public comment warned the district may be in a staffing “crisis” or near-crisis, saying schools are losing employees to neighboring systems east, south, and north that pay more.
  • 14:28 The comment argued the board’s conservative budgeting may now be too restrictive if it prevents hiring and retaining qualified staff, comparing underinvestment in schools to undernourishing a family.
  • 15:41 No board action followed the comment, but it framed later budget discussion around staffing pressure.

Student report and school updates 16:05

  • 16:13 Student update praised the high school theater production of Into the Woods and noted the department’s next production will be High School Musical.
  • 16:38 Hickman County High School was reported to have improved to a B-rated school.
  • 17:05 The speaker noted at least three new teachers had joined schools they attend and said the new band director had improved outlook for the band program.
  • 18:00 The state school-voucher / Education Freedom Act issue was raised as something the board may need to discuss in the future.

Approval of Agenda and Minutes 19:02

  • Agenda for the meeting approved by voice vote.
  • 19:27 December 9, 2024 regular meeting minutes approved by voice vote.

Special Recognitions 19:53

Employee of the Month — January 2025 20:00

  • 20:00 Valerie King recognized for service connecting students and families with clothing, food, school supplies, emotional support, and community resources.

Employee of the Month — February 2025 22:53

  • 22:53 Sharon Britt recognized for math coaching, data-driven instruction support, and broader academic improvement work at Hickman County High School.

East Hickman Middle School girls cross country 25:16

  • 25:36 Team recognized for TMSAA state results; three runners earned medals, and the team placed fifth in the state.

Hickman County High School JROTC precision air rifle 27:28

  • 27:58 Team recognized for placing first in the state championship.
  • 28:16 Cadet Charles Riley was recognized as the state’s top male shooter and top overall position shooter.
  • 28:24 Cadet Emma Brashers was recognized as the top female shooter and number-two shooter overall in the state.

Consent Agenda 29:32

  • 29:41 Consent agenda approved by voice vote.

Department / Official Reports

Safety coordinator / Raptor emergency-management app update 30:00

  • 30:40 The safety update described a proposed districtwide app to manage drills, alerts, accountability, and reunification.
  • 31:13 The app would let central office track whether required drills were scheduled and completed.
  • 31:37 Staff with the app could activate alerts by phone or computer for incidents such as fire, suspicious activity, or an active intruder; actual alerts would route to 911.
  • 32:26 The system would improve accountability by syncing with Skyward so schools can account for staff and students faster than paper methods, which previously could take hours.
  • 33:07 The district said it is already compliant with Alyssa’s Law, but this tool would expand access beyond the limited number of existing “blue buttons” in each school.
  • 33:41 A reunification feature would allow parent pickup verification by driver’s license and send time-stamped notices to others on the pickup list once a child is released.
  • 34:37 A prior Tennessee Gas incident near schools was cited as an example where the app would improve parent communication and student tracking during evacuation.
  • 35:47 Staff credited multiple district employees, including technology support, for helping develop the plan.
  • 36:12 This appeared as an informational update rather than a formal vote item in the transcript.

New Business / Agenda Items 36:23

JROTC overnight regional trip approval 36:23

  • 36:49 The board considered a request for Hickman County High School JROTC to travel overnight to the Fort Knox area with 25 cadets for air rifle, archery, and drill competition.
  • 37:05 The trip plan included two instructors, four female chaperones, a bus, and one support vehicle; students would pay for Friday lunch and possibly Saturday breakfast.
  • 37:36 The trip was described as the regional level after the team’s state success.
  • 38:03 Motion approved by voice vote.

FFA State Convention trip approvals 38:20

Hickman County High School FFA trip 38:57

  • 38:57 Request made to attend the FFA State Convention in Gatlinburg during spring break, departing Sunday and returning Wednesday.
  • 39:06 The group expected five students, including three receiving state FFA degrees; the trip was framed as recognition for seniors and student accomplishments.
  • 39:30 Motion approved by voice vote.

East Hickman High School FFA trip 40:03

  • 40:12 East Hickman FFA students requested permission for the same convention trip, with no more than five students attending.
  • 40:21 The trip’s purpose included receiving a Tennessee State FFA degree during the sixth session on Tuesday, March 25.
  • 40:46 Lodging was identified as Bearskin Lodge, with separate rooms for boys and girls and chaperoning by Mr. and Mrs. Mayberry.
  • 41:17 Motion approved by voice vote.

Opioid-abatement grant — behavioral health intervention 41:44

  • 41:57 Staff explained Hickman County had opioid-abatement settlement funds available, and school departments split applications into prevention and intervention tracks for a more comprehensive proposal.
  • 42:22 The behavioral-health department requested $128,000 but was awarded $100,000, reportedly the highest-scoring application and the largest award among applicants.
  • 42:37 The main use would be funding one year of an additional behavioral-health team member to expand support capacity after loss of the AWARE program.
  • 43:01 The position’s work would include brief intervention services for addiction prevention and youth intervention, plus broader behavioral-health support.
  • 44:06 Part of the funds would support a data tool to measure intervention outcomes, identify what is working, and allow more targeted multi-tiered support coordination with teachers and principals.
  • 45:16 The proposal also aimed to involve the community, with partnership through Bernard Community Center to provide intervention-skills training and brief-intervention hosting capacity outside school.
  • 46:01 Foster care review board experiences were cited as motivation for another component: helping furnish a safe temporary space for youth who enter custody but lack placement.
  • 47:15 The Bernard Community Center’s role included offering that space, while school-related funds would help furnish it and support small groups.
  • 47:45 The superintendent emphasized there is no local match required, so approval would not create a school-board financial obligation.
  • 48:23 Board members encouraged continued pursuit of similar grants because of the loss of the AWARE program.
  • 48:46 Motion to accept/approve the behavioral-health opioid funding passed by voice vote.

Opioid-abatement grant — coordinated school health prevention 49:41

  • 49:41 The prevention side of the opioid-abatement funding was presented as a separate $20,000 award on a reimbursement basis.
  • 50:01 Funds would support peer-to-peer prevention and education programs, including the district’s “No, I’m Good” student-ambassador effort aimed at resisting vaping and related risky behaviors.
  • 50:52 Sixth grade was added this year to the ambassador outreach, and staff said students were receptive.
  • 52:03 A newer program, Move2Stand, was described as a two-day interactive anti-bullying and empathy-building experience at both high schools.
  • 52:12 Participation figures given were about 92 students the first day at Hickman County High School and about 54 the first day at East Hickman; day-two participation dropped because students were allowed to leave if not bought in.
  • 53:03 Remaining work includes taking ambassadors back to intermediate schools for end-of-year celebrations and prizes.
  • 53:39 Motion to approve the prevention funding passed by voice vote.

CTE facilities grant redesign and architectural contract 54:05

  • 54:05 The board considered a contract with Lyle-Barton for architectural drawings for two shop spaces at East Hickman High School and renovation of the consumer-science classroom at Hickman County High School.
  • 54:31 The superintendent said the project stems from a Career Tech grant applied for by Mr. Chilton about two or three years earlier.
  • 54:39 The original East Hickman concept was a barn, but it was too far from the school, would create ADA accessibility problems, and could not be built in compliance within available funds.
  • 55:11 The revised request was to redirect those grant funds into two additional shops so that East Hickman programs no longer have to share shop space, especially welding and HVAC.
  • 55:53 The goal is for each CTE program at East Hickman High School to have a dedicated shop, matching the arrangement already enjoyed at Hickman County High School.
  • 56:19 Staff said the animal-science teacher had been consulted and that any leftover funds might support some type of pavilion or accommodation for that program.
  • 56:35 Proposed location was near the west end of the greenhouse, toward the football field.
  • 57:34 The superintendent recalled the original grant as $3 million total: $1 million for each high school and $500,000 for each middle school.
  • 58:05 He estimated $300,000–$400,000 of high-school grant funds had already been spent on equipment upgrades.
  • 58:23 The two new shop areas were described as about 1,600 square feet each.
  • 58:36 A board member cautioned that architects often design shops too much like classrooms and urged close instructor input on electrical, plumbing, and actual workspace needs.
  • 59:59 The other unchanged part of the grant is renovation of Hickman County High School’s family and consumer science lab into a more functional commercial-kitchen space.
  • 1:00:53 Another change folded into the redesign is removal of the EMT structure/garage component because the Columbia State EMT partnership at East Hickman had low enrollment and likely would not continue there.
  • 1:01:28 Money from the canceled EMT garage and canceled barn plan would be combined to build the two CTE labs.
  • 1:01:51 Motion to approve the architectural contract passed by roll-call vote, unanimously in the transcript.

Rural Utilities Service distance learning and telemedicine grant 1:02:32

  • 1:05:13 Technology staff presented the RUS DLT grant as a strong fit for a rural district needing instructional technology, remote teaching flexibility, training capacity, and telehealth tools.
  • 1:06:50 A major justification was staffing: if the district cannot hire in shortage areas such as math, ELA, Spanish, or some CTE fields, live interactive instruction could be delivered from one site to students at another.
  • 1:07:50 Staff said interactive panels increase engagement across student groups, including English learners, and allow cross-county collaboration and competition between classes.
  • 1:09:44 A second major justification was health coverage. With nurses now assigned to every school but substitute coverage still difficult, telehealth carts could let a nurse assess a student in another school remotely and decide whether 911 or another response is needed.
  • 1:10:34 The equipment also would support live teacher trainings and community health-awareness meetings without requiring coordinated-health staff to travel repeatedly to each campus.
  • 1:11:57 The presentation highlighted a Lu system already installed at East Hickman Intermediate and requested another for Hickman Middle School to support larger interactive sessions, speakers, and meetings on both sides of the county.
  • 1:13:25 Telehealth carts were also pitched as immediate access points for the district’s limited behavioral-health staff to respond to crises or run small groups remotely.
  • 1:14:52 The grant pool was stated as $40 million, with awards ranging from $50,000 to $1 million.
  • 1:15:39 Staff said the local match would be 15% over three years, described as about $150,000 total if the district receives a $1 million award.
  • 1:16:33 Equipment quantities discussed included 10 telehealth carts, one additional Lu system, and about 90 interactive panels total.
  • 1:17:28 The superintendent emphasized the grant’s value as a way to address future teacher shortages and expand countywide course access.
  • 1:18:01 The local budget impact was summarized as about $50,000 per year for three years if the district wins the full grant.
  • 1:18:18 The application deadline was given as March 6.
  • 1:18:48 The board was asked only to authorize pursuit of the grant and planning for the required local match.
  • 1:19:01 Motion passed by roll-call vote, unanimously in the transcript.

Attendance / illness note tied to health discussion 1:19:50

  • 1:19:57 During discussion after the grant presentation, the superintendent reported 321 students and 44 staff absent that day due to respiratory illness in the community.
  • 1:20:10 This comment underscored the rationale for telehealth and nurse-support equipment.

Bus purchase and fleet replacement discussion 1:20:26

  • 1:20:34 Transportation requested approval to purchase one 77-passenger diesel school bus.
  • 1:20:52 Price given was $149,077; members noted the current budget line was $160,000, so the purchase fit within budget.
  • 1:21:07 Members observed the bus price was about $140,000 now, compared with about $132,000 next year and about $96,000 two years earlier, showing major cost growth.
  • 1:21:37 Transportation said three buses will leave service at the end of the year and five more 2011 buses will phase out over the next three years.
  • 1:21:52 Prior propane-grant purchases of 13 buses in two years were credited with helping, but they also created a future replacement bulge that will require continued rotation.
  • 1:22:19 No major problems were reported with propane buses, but staff said the district has maxed out propane fueling infrastructure, including a 3,000-gallon tank and reliance on an Ace Hardware 1,000-gallon tank.
  • 1:23:15 The superintendent clarified that buying only one bus per year will not be enough long term to sustain the fleet.
  • 1:23:31 Buses were said to have an 18-year life expectancy, after which they can no longer be driven.
  • 1:23:57 Transportation said buying two buses a year would be a better long-term number.
  • 1:24:28 Motion to approve the bus purchase passed by roll-call vote, unanimously in the transcript.
  • 1:24:57 In follow-up, staff said a bus nearing retirement had about 180,000 miles, and members referenced a practical 200,000-mile ceiling on local roads.
  • 1:25:57 After 15 years, buses require a paid inspection process at $770 per year, with inspections twice yearly, which also affects replacement planning.

Budget amendments 21–24 1:26:40

  • 1:26:48 Four budget amendments were presented as relatively small.
  • 1:26:56 Amendment 21 revised the Title V grant to resume paying homeless-liaison stipends there now that ESSER funds are no longer covering them; the district had previously used Title VI / transcript likely related federal title funding for that purpose before ESSER.
  • 1:27:27 Amendment 22 covered the high-quality literacy implementation network grant, including instructional supplies and a required contract with a state-approved company.
  • 1:27:52 Amendment 23 in general purpose tracked expenditures related to outside support and donations using a designated subcode.
  • 1:28:08 Amendment 24 recognized TCAT dual-enrollment revenue of $1,779 and change, described as tied to TCAT Dickson for the fall, with additional TCAT Hohenwald and spring/summer amendments expected later.
  • 1:28:49 Staff said those dual-enrollment funds are passed through back to school programs and are growing with enrollment.
  • 1:29:04 Motion to approve amendments 21, 22, 23, and 24 passed by roll-call vote.

Budget timeline and county finance notice 1:29:35

  • 1:29:35 The superintendent reported notice from county finance that the county wants the school budget completed by April 17, about one month earlier than usual.
  • 1:29:52 He said that will be difficult because state allocations likely will not be known by mid-April.
  • 1:30:01 The county’s stated reason was expectation of a difficult budget year and a desire to begin earlier.
  • 1:30:23 Despite that challenge, staff reported the current-year budget is performing well: expenditures are a few percentage points below midpoint pace, while revenues are a point or two above pace.
  • 1:31:04 Discussion suggested county fund balance is below where county officials want it, though no specific figure was given.
  • 1:31:41 Board members were told budget work must begin soon to meet the county’s timetable.

Policies — first reading 1:31:58

  • 1:31:58 Policy 4.600 on grading was presented for first reading to fix language around CTE / dual-enrollment rigor points so qualifying coursework receives appropriate credit whether tied to high school or TCAT standards.
  • 1:32:38 Policy 4.603 on promotion and retention was updated to reflect state board regulation requiring a parent/guardian who wants to retain a K–2 student to submit a written request within 30 days of the end of the school year; if state law does not permit voluntary retention, the district must respond in writing.
  • 1:33:09 Policy 5.118 on background investigations was updated to reflect Tennessee’s effort since 2018 to use the Rap Back program so school employees would not need a new background check every five years, while contractors and volunteers would still do so.
  • 1:33:49 Motion to approve first reading of Policies 4.600, 4.603, and 5.118 passed by voice vote.

Policy — second reading 1:34:07

  • 1:34:07 Policy 5.116 on staff positions was presented for second reading because existing language no longer aligns with current state law.
  • 1:34:36 Motion to approve Policy 5.116 on second reading passed by voice vote.

Policies up for review 1:34:50

  • 1:34:50 Administration said February review policies would be spread over the next three months to keep the board current on required review.
  • 1:35:20 A motion was made and approved to acknowledge policies up for review; specific policy numbers were not clearly audible beyond a reference resembling 5.23 / 5.35.

Emotional support dog policy discussion and first reading 1:35:56

  • 1:36:10 The board returned to a draft policy on use of emotional support dogs and worked through revisions rather than debating the concept from scratch.
  • 1:36:20 A change replaced direct American Kennel Club certification language with training/certification by an agency approved by the AKC.
  • 1:36:44 Another revision required the dog handler to complete a district-approved dog-safety training program.
  • 1:36:59 The policy shifted from requiring affirmative parent permission to sending parents a letter and allowing them to opt out if a child has allergies, anxiety, or other concerns about the dog.
  • 1:38:05 Board members asked that “opt out” be stated explicitly in the policy text.
  • 1:38:34 Members also recommended removing repeated AKC references in other sections and using broader “trained dogs” language.
  • 1:40:33 Administration reported checking with Franklin Special School District, which has eight dogs in eight schools, and said their experience suggests a backup handler is necessary.
  • 1:41:38 Franklin was described as owning the dogs and paying veterinary bills, food, training, vaccines, and related costs.
  • 1:42:17 Estimated cost from Franklin’s model was said to be about $16,000 per year for eight dogs if food is donated, or about $26,000 without such donations.
  • 1:43:39 The superintendent suggested Hickman County may instead begin with an employee volunteering their own dog and covering training, rather than district-owned dogs.
  • 1:44:24 It was noted that training can take about one and a half to two years.
  • 1:45:41 One training example discussed cost $110 per session in Dixon, paid out of pocket, with homework between sessions.
  • 1:46:21 Liability concerns were raised over dog bites or other incidents; members said the policy addresses that issue, though no specific insurer or procedure was spelled out in the transcript.
  • 1:47:31 Administration said the state has previously offered grants for this area, but the district lacked a policy and did not apply this year.
  • 1:48:03 Several members urged moving forward with a basic policy first so the district can later address real-world implementation details.
  • 1:49:05 Motion to approve the emotional-support-dog policy on first reading passed by voice vote.

Announcements 1:49:31

Next regular meeting and retreat planning 1:49:31

  • 1:49:31 Next board meeting announced for March 3, 2025.
  • 1:49:39 Members revisited plans for a board retreat, with strong emphasis that it now must include budget strategy because of the accelerated county deadline.
  • 1:50:28 Members also said the retreat should address the Education Freedom Act / voucher program and its possible negative effects.
  • 1:50:52 The board expected to receive a sample resolution related to participation under the act so teachers could receive a $2,000 bonus this fiscal year.
  • 1:51:16 The superintendent’s view was that because the district already has open enrollment, the board should likely pass the resolution to secure the bonus for teachers.
  • 1:51:48 Finance cautioned that prior similar state bonus language applied only to classroom teachers, not all certified or support staff, and that district funds had been needed in the past to extend bonuses more broadly.
  • 1:53:32 A member estimated covering remaining employees locally could cost about $400,000 if the state funds only teachers.
  • 1:53:50 Another estimate recalled a prior total districtwide bonus approach near $800,000, aided then by ESSER funds.
  • 1:54:26 Members criticized the structure as inequitable and linked broader concerns to the voucher legislation and selective state treatment of districts.
  • 1:55:19 There was brief interest in a capital-projects component of the law, but members said eligibility criteria would limit benefit to Hickman County Schools.
  • 1:56:02 After discussing Saturdays in February and March, the board set a retreat for February 22 at 8:00 a.m.
  • 1:58:08 Members agreed the retreat would include budget discussion and expectations arising from the county’s “difficult year.”
  • 1:58:53 A member noted local appreciation that State Representative Jody Barrett voted no on the voucher measure, while State Senator Mark Pody was said to have voted for it.

Additional student updates 1:59:35

  • 1:59:35 East Hickman High School updates included an FCCLA canned-food drive competition among first-period classes, with a pancake breakfast as the prize.
  • 1:59:50 The student also reported an FFA event with about six schools participating and contests including job interview, creed speaking, and agricultural research speeches.

Superintendent closing note 2:00:14

  • 2:00:14 The superintendent noted the board had effectively handled about two months of business because of the gap since the last meeting.
  • 2:00:23 January was acknowledged as National School Board Appreciation Month.
  • 2:00:41 The superintendent highlighted a positive academic data point: 25% of economically disadvantaged students scored 21 or higher on the ACT last year, an increase of 15% from the previous year.
  • 2:01:11 Using a graduating class of about 80 students, he estimated that improvement meant roughly 24 more students qualified for Hope Scholarship eligibility.

Board chair assignment and adjournment 2:01:41

  • 2:01:41 The chair assigned Sherry Baker as a city representative / board member pairing under another member’s mentorship role.
  • 2:02:14 Meeting moved toward adjournment after reminders about a group photo and closing remarks.

Key figures and statistics

Figure Type Context / topic Timestamp
B Rating Hickman County High School accountability grade improved to B 16:38
3 Headcount New teachers mentioned in student update 17:05
2nd, 3rd, 5th Placement East Hickman Middle girls cross country individual state medal finishes 25:44
5th Placement East Hickman Middle girls cross country team state finish 25:50
1st Placement JROTC precision air rifle state championship finish 28:07
#1 Ranking Charles Riley state position shooter / male shooter ranking 28:16
#1 Ranking Emma Brashers top female shooter in state 28:24
#2 Ranking Emma Brashers overall shooter ranking in state 28:31
911 Emergency number Safety app alerts route automatically to 911 32:10
8 Count Existing “blue buttons” per school referenced in safety discussion 33:16
25 Headcount Cadets on JROTC regional trip request 36:49
2 Headcount Instructors on JROTC regional trip 37:05
4 Headcount Female chaperones on JROTC regional trip 37:05
1 Count Support vehicle for JROTC trip 37:05
5 Headcount Students on Hickman County FFA state convention trip 39:16
3 Headcount Students receiving FFA State degrees 39:16
March 25 Date East Hickman FFA award session date 40:21
$128,000 Grant request Behavioral health opioid-abatement application amount requested 42:22
$100,000 Grant award Behavioral health opioid-abatement award approved 42:29
1 year Duration Additional behavioral-health position funded for one year 42:37
$20,000 Grant award Coordinated school health prevention opioid-abatement award 49:51
3rd year Duration “No, I’m Good” student ambassador program year 50:19
6th grade Grade level Added to prevention outreach this year 50:59
92 Headcount Move2Stand first-day participation at Hickman County High 52:12
54 Headcount Move2Stand first-day participation at East Hickman 52:21
2 Count New shops planned at East Hickman High 54:13
2–3 years ago Time period Original CTE grant application timing 54:31
ADA Compliance standard Barn plan rejected in part due to accessibility issues 54:47
$3 million Grant total Original Career Tech grant total recalled by superintendent 57:34
$1 million Grant allocation Per-high-school portion of CTE grant 57:42
$500,000 Grant allocation Per-middle-school portion of CTE grant 57:42
$300,000–$400,000 Expense Estimated high-school grant funds already spent on upgrades 58:05
1,600 square feet Area Approximate size of each new shop space 58:23
$40 million Grant pool Rural distance learning / telemedicine grant availability 1:14:52
$50,000 Grant floor Minimum likely award amount discussed 1:15:06
$1 million Grant ceiling Maximum likely award amount discussed 1:15:06
15% Match rate Local match required for RUS DLT grant 1:15:45
3 years Duration Grant period for RUS DLT match planning 1:15:39
$150,000 Match amount Total local match if awarded full $1 million 1:15:55
10 Count Telehealth carts included in grant request 1:16:33
1 Count Additional Lu system included in grant request 1:16:49
90 Count Total interactive panels in grant request 1:17:04
$50,000 Annual local cost Approximate annual budgeted match over three years 1:18:01
March 6 Deadline RUS DLT grant application deadline 1:18:18
321 Absences Students absent due to respiratory illness 1:19:57
44 Absences Staff absent due to respiratory illness 1:20:03
77 Capacity Passenger count of bus being purchased 1:20:34
$149,077 Purchase price New diesel bus cost 1:20:52
$160,000 Budget amount Bus line item in current budget 1:21:01
$132,000 Comparison price Approximate bus price next year, per discussion 1:21:07
$96,000 Comparison price Approximate bus price two years earlier 1:21:14
3 Count Buses leaving service at end of current year 1:21:37
5 Count 2011 buses phasing out over next three years 1:21:45
2011 Year Bus model year set to phase out 1:21:45
13 Count Propane buses acquired under prior grant 1:21:52
2 years Duration Time period in which 13 propane buses were obtained 1:21:52
3,000 gallons Capacity District propane fueling tank 1:22:36
1,000 gallons Capacity Ace Hardware propane tank used as backup/support 1:22:43
18 years Service life Bus life expectancy before no longer driveable 1:23:31
2 Count Better annual bus-purchase target suggested 1:24:05
200,000 miles Mileage threshold Practical upper mileage concern for bus rotation 1:24:57
180,000 miles Mileage Example bus nearing retirement 1:25:06
15 years Time period Bus age when extra state inspection costs begin 1:25:50
$770 Annual fee Added inspection cost for older buses 1:26:05
21, 22, 23, 24 Amendment numbers Budget amendments approved 1:26:40
$1,779 Revenue TCAT dual-enrollment revenue recognized in amendment 24 1:28:15
April 17 Deadline County-requested school budget completion date 1:29:44
1 month earlier Time difference How much earlier county budget deadline is than usual 1:30:10
K–2 Grade span Voluntary retention rule change discussed in policy 4.603 1:32:45
30 days Time period Parent request deadline for K–2 retention 1:32:45
2018 Year Since when Tennessee has tried to implement Rap Back background-check approach 1:33:09
5 years Time period Background-check renewal interval for contractors/volunteers; removed for employees under Rap Back 1:33:25
8 Count Dogs in Franklin Special School District 1:40:42
8 Count Schools with dogs in Franklin 1:40:42
$16,000 Annual cost Estimated annual cost for eight dogs with donated food 1:42:17
$26,000 Annual cost Estimated annual cost for eight dogs without donated food 1:42:56
1.5–2 years Training duration Time needed to train an emotional-support dog 1:44:24
$110 Session cost Example dog-training cost in Dixon 1:45:41
March 3, 2025 Date Next regular board meeting 1:49:31
$2,000 Bonus Possible teacher bonus tied to Education Freedom Act resolution 1:50:52
$400,000 Estimated cost Possible local cost to extend bonus beyond teachers 1:53:32
$800,000 Estimated cost Recalled total prior broader bonus approach 1:53:50
February 22 Date Board retreat date selected 1:57:27
8:00 a.m. Time Board retreat start time selected 1:57:59
6 Count Schools in reported FFA event competition 1:59:50
2 months Time period Amount of business said to be covered due to meeting gap 2:00:14
25% Percentage Economically disadvantaged students scoring 21+ on ACT 2:00:41
21 Score ACT threshold for Hope Scholarship eligibility discussed 2:00:49
15% Percentage-point increase Increase from previous year in economically disadvantaged students hitting 21+ ACT 2:00:55
80 Headcount Approximate students per graduating class used in estimate 2:01:11
24 Headcount Estimated additional students qualifying for Hope Scholarship 2:01:17

External vendors, brands, and software

Name Type Context / topic Timestamp
Raptor Software Safety coordinator update on drill management, alerts, accountability, and reunification app 30:00
Skyward Software Student/staff accountability integration for safety app 32:59
Holiday Inn Brand Hotel for JROTC regional overnight trip in Radcliff, Kentucky area 37:11
Bearskin Lodge Brand Lodging for East Hickman FFA state convention trip 40:46
Bernard Community Center Company Community partner in opioid-abatement intervention plan and temporary safe-space support 45:32
Lyle-Barton Company Architectural contract for East Hickman CTE shops and HCHS consumer-science renovation 54:05
Columbia State Company EMT program partner expected to discontinue East Hickman service due to low enrollment 1:00:53
Lu Brand Interactive projection/communication system already at East Hickman Intermediate and requested for Hickman Middle 1:11:57
Ace Hardware Company Supplemental propane fueling arrangement for school buses 1:22:43
TCAT Dickson Company Dual-enrollment revenue source in budget amendment 24 1:28:25
TCAT Hohenwald Company Additional dual-enrollment revenue source expected in later amendment 1:28:32
American Kennel Club Company Emotional-support-dog policy training/certification reference under revision 1:36:20
Franklin Special School District Company District consulted for emotional-support-dog policy and cost model 1:40:33
Chewy Company Example Franklin dog-support partner/donor mentioned in cost discussion 1:43:04
Mars Company Example Franklin dog-support partner/donor mentioned in cost discussion 1:43:13
ESSER Software Federal funding source referenced in budget amendment and prior bonus discussion 1:27:13

Laws and policies

Citation / name Level Type Context / topic Timestamp
Alyssa’s Law State Law Safety coordinator said district is already compliant; proposed app would enhance capabilities 33:07
ADA Federal Law Original East Hickman barn concept was impractical partly due to accessibility/compliance issues 54:47
Policy 4.600 School Policy First reading; grading-system update for CTE and dual-enrollment rigor points 1:31:58
Policy 4.603 School Policy First reading; promotion/retention update tied to K–2 retention procedures 1:32:38
Policy 5.118 School Policy First reading; background investigation update including Rap Back process 1:33:09
Rap Back program State Policy Continuous background-check monitoring concept for employees, replacing 5-year repeats 1:33:18
Policy 5.116 School Policy Second reading; staff-positions language updated to align with state law 1:34:07
Education Freedom Act State Law Voucher legislation and possible participation resolution tied to teacher bonus 1:50:28
Open enrollment School Policy Used in discussion to argue district already accepts outside students 1:51:16

Files

This document is a Board Policy Information Sheet from the Hickman County Schools, dated January 2025, prepared by Misty Shelton, the VPK Supervisor/Licensure Coordinator. It outlines policies that are up for review and discussion, including updates to the grading system, promotion and retention regulations, and background investigation requirements for staff. The document also highlights specific policies that require updates to align with current laws, such as staff positions and separation practices for tenured and non-tenured teachers. Additionally, it includes a note on the use of AKC-trained dogs for discussion. This excerpt provides an overview of the policies being considered, indicating a focus on compliance with state regulations and improving educational practices.

This document is a Board Policy Information Sheet from the Hickman County Schools, dated January 2025, authored by Misty Shelton, the VPK Supervisor/Licensure Coordinator. It outlines policies that are up for review and discussion, including updates to the grading system, promotion and retention regulations, and background investigations for staff. The document also highlights specific policies that require updates to align with current laws, such as staff positions and separation practices for tenured and non-tenured teachers. Additionally, it includes a mention of a policy up for discussion regarding the use of AKC-trained dogs. This excerpt provides an overview of the policy changes and discussions that will be considered by the school board members.

This document is a policy review from the Hickman County Board of Education, specifically addressing separation practices for tenured and non-tenured teachers, as well as non-certified employees. The excerpt includes details on suspension procedures, including conditions for suspension pending investigation, the process for dismissals or suspensions greater than three days, and the rights of teachers during these processes. The policies are issued with descriptor codes 5.200, 5.201, and 5.202, with an issued date of December 5, 2022. The document outlines the legal framework and procedural requirements for handling teacher separations, emphasizing the rights of both tenured and non-tenured teachers.

This document is a budget amendment report from the Hickman County Board of Education, dated February 3, 2025. It includes two separate budget amendments, numbered 21 and 22, related to federal programs. Amendment No. 21 details adjustments for various accounts, including other equipment and salaries, with a total debit and credit of $11,565. Amendment No. 22 outlines a revenue adjustment of $88,000 for high-quality literacy initiatives and associated instructional supplies and services. The document is signed by Board Chair John Mullins, indicating approval of the amendments.

This document is a budget amendment report from the Hickman County Board of Education, dated February 3, 2025. It includes Budget Amendment No. 23 and Budget Amendment No. 24, detailing adjustments to the General Purpose budget. Amendment No. 23 reflects a $4,000 adjustment for tracking expenditures related to donations under the Other Supplies account. Amendment No. 24 indicates a $16,779.87 adjustment related to revenue from TCAT's, affecting both Other CTE Revenue and Other Charges accounts. The document is signed by the Board Chair, John Mullins, indicating approval.

This document is a quote from Central States Bus Sales, Inc. addressed to Mr. Steven George, the Transportation Director of the Hickman County Board of Education, dated November 15, 2024. It outlines the details for a 2025 Blue Bird BBCV Type C diesel school bus, including a bid price of $149,776.00. The quote specifies the bus's features, such as its capacity of 77 passengers and various standard options. This excerpt represents the beginning of the quote, which likely includes additional specifications and terms in the complete document.

This document is a payment register from the Hickman County Finance Department, detailing transactions for various accounts as of December 5, 2024. It includes a comprehensive list of payments made to multiple vendors, along with associated amounts and payment dates. The register covers different bank accounts, including Cafeteria, Federal, and General Purpose, and lists a total of 44 payments amounting to $169,760.29 for the General Purpose account alone. The excerpt provides a snapshot of the county's financial activities, highlighting expenditures for services and goods from various vendors. Further details may be available in the complete document.

This document is a payment register for Hickman County Finance, detailing transactions processed on various dates in January 2025. The register includes payments made to multiple vendors, categorized by bank accounts such as General Purpose, Federal, and Cafeteria. The excerpt lists specific payment numbers, vendor names, payment dates, and amounts, highlighting significant transactions such as payments to the Hickman County Trustee and various service providers. The document appears to be a comprehensive record of financial disbursements for the county, although this summary is based on the beginning of the file only.

This document is the Director's Monthly Membership Attendance Report for the Hickman County School District, dated January 7, 2025. It provides detailed attendance data for various schools within the district, including Centerville Elementary School, Centerville Intermediate School, and others, covering the month of December 2024. The report includes metrics such as net enrollment, average daily membership, and attendance figures for different grade levels, as well as a district summary at the end. The data is organized by school and grade, showing both male and female enrollment numbers. This excerpt represents only the beginning of the report, with additional details likely present in the complete document.

This document is the February 2025 Director's Report prepared by John Mullins for the Board Members of Honey Count Schools. It includes information regarding personnel changes such as leaves of absence, resignations, retirements, and new appointments for both professional and support staff. The report highlights specific individuals filling various roles, including Alexandria Thomas as the HCMS/HCHS Band Director and Gloria McKinley as an EHES Special Education Teacher, among others. Additionally, it notes open positions that need to be filled, such as bus drivers and a Special Education teacher. This excerpt provides an overview of staffing updates and vacancies within the school district.

This document is a grant information packet from the U.S. Department of Agriculture (USDA) regarding the Distance Learning and Telemedicine (DLT) Grants program, dated February 2024. It outlines the purpose of the program, which is to assist rural communities in utilizing advanced telecommunications technology to enhance education and healthcare services. The packet specifies eligible applicants, including state and local governments, nonprofits, and federally recognized tribes, as well as the grant terms and funding range from $50,000 to $1 million. Additionally, it provides details on the required matching funds and the types of expenses that can be covered by the grants, such as equipment and broadband facilities. This excerpt serves as an introduction to the program and its guidelines.

This document is the HCBOE ESSER Report for January 2025, which provides an overview of the allocation and status of funds from the Elementary and Secondary School Emergency Relief (ESSER) program. It includes a summary of the total allocations for ESSER 1.0, 2.0, and 3.0, along with deadlines for obligation and reimbursement amounts. The report also highlights recent developments, such as a 14-month extension for funding HVAC equipment and a phone system, and outlines next steps regarding personnel funding. The excerpt captures the beginning of the report, indicating a structured approach to tracking and managing ESSER funds.

This document is a funding letter from the Hickman County Opioid Settlement Board, dated February 2025, regarding an application for funding submitted by Hickman County Schools for a project titled "Project Hope and Healing." The letter announces a conditional award of $100,000 to support behavioral health initiatives aimed at addressing addiction among youth and their families. It outlines the conditions for the award, including the need for a written contract or memorandum of understanding (MOU) and the requirement for the applicant to provide contact information for authorized signatories. Additionally, the letter emphasizes the project's alignment with opioid settlement spending requirements and its focus on prevention, harm reduction, and support for individuals affected by opioid misuse.

This document is the minutes from the Hickman County Board of Education's regular board meeting held on December 9, 2024, at 6:30 PM in Central Office - Room 203. The minutes detail the proceedings of the meeting, including the call to order, public comment opportunities, and various motions that were made and passed, such as the approval of the agenda and the regular meeting minutes from November 4, 2024. Key topics discussed include special recognitions, trip requests for the EHHS Senior Class, budget amendments, and revisions to board policies. The document also outlines future meetings and discussions regarding proposed policies.

This document is an AIA Document B101 - 2017, which serves as a Standard Form of Agreement between the Owner, Hickman County Schools, and the Architect, Lyle Cook Martin Architects, dated January 9, 2025. The agreement outlines the terms and conditions for two projects: a New Freestanding Vocational Education Building and a Consumer Science Classroom Renovation. It includes sections detailing the Architect's responsibilities, the scope of services, and initial project information such as budget and anticipated milestone dates. The excerpt indicates that the document has been modified to include specific details relevant to the projects and emphasizes the importance of legal consultation regarding its terms.

This document is a Memorandum of Understanding (MOU) regarding an Opioid Service Provider Agreement between Hickman County and Hickman County Schools Behavioral Health, dated February 2025. The agreement outlines the terms under which the County will provide funding, not to exceed $100,000, to support the Hope and Healing Project aimed at addressing addiction among youth and their families. It includes provisions for the scope of services, compensation, compliance with laws, and monitoring requirements. The excerpt provides an overview of the agreement's structure and key elements, although it is based only on the beginning of the file.

This document is a Memorandum of Understanding (MOU) between the County of Hickman and Hickman County Schools Prevention Now, dated February 2025. It outlines the terms of an agreement for funding related to opioid prevention programs, specifying that the County will provide a grant not to exceed $20,000 for educational initiatives aimed at helping students make healthy decisions and avoid substance misuse. The MOU details the responsibilities of both parties, including compliance with applicable laws, financial management, and reporting requirements. This excerpt represents the beginning of the agreement, which includes recitals and initial terms but does not encompass the entire document.

This document is the OPEB Quarterly Report for the period from October 1, 2024, to December 31, 2024, prepared in January 2025. It includes an Account Activity Summary detailing the beginning and ending values of investment accounts, contributions, dividends, interest, and withdrawals. The report outlines the financial performance of the accounts, including total earnings and fees incurred during the reporting period. Additionally, it provides a breakdown of dividends and interest received from various investments, as well as service fees charged. This excerpt represents the initial portion of the report, which appears to be comprehensive in detailing account activities.

This document is a proposed draft policy from the Hickman County Board of Education regarding the use of emotional support dogs in the school district, identified by descriptor code 3.218.2. The policy outlines guidelines for having an AKC trained dog on school premises, emphasizing the benefits to the school community, including enhancing culture and morale. Key topics include the responsibilities of dog handlers, health and safety requirements for the dogs, and procedures for accommodating students with disabilities. The document is dated January 2025 and is intended for annual review.

This document is a revised board policy (Descriptor Code 4.600) from the Hickman County Board of Education, issued on October 21, 2024, concerning the grading system for students in grades K-12. It outlines the responsibilities of the director of schools in developing grading and assessment procedures, ensuring compliance with state regulations, and maintaining uniformity across the district. The policy details grading scales, including letter grades and percentage ranges, as well as the criteria for weighted grades in advanced courses and the handling of absences during state-mandated exams. Additionally, it addresses the communication of grading guidelines to students and parents, and the implications for post-secondary financial assistance applications. This excerpt represents the beginning of the policy document and provides foundational information on the grading system.

This document is a revised board policy from the Hickman County Board of Education, specifically Descriptor Code 4.603, concerning Promotion and Retention, issued on August 5, 2024. It outlines the criteria and procedures for promoting students to the next grade level based on their academic performance, particularly emphasizing requirements for third-grade students regarding reading proficiency. The policy also details the process for identifying students who may be retained, the development of individualized promotion plans, and the appeals process for retention decisions. This excerpt represents the beginning of the document, which likely continues to elaborate on additional guidelines and legal references related to student promotion and retention.

This document is a revised board policy (Policy 5.116) from the Hickman County Board of Education, issued on November 7, 2022, concerning staff positions. It outlines the procedures for creating and abolishing staff positions, including the approval process through the budget and the responsibilities of the director of schools. The policy details the criteria for staff reductions, emphasizing the importance of minimizing the impact on students and retaining effective teachers. Additionally, it addresses the notification process for employees affected by reductions and the maintenance of a preferred re-employment list for tenured teachers. This excerpt represents the beginning of the policy document, which likely continues with further details and legal references.

This document is a revised board policy from the Hickman County Board of Education, specifically Descriptor Code 5.118, concerning Background Investigations, issued on December 9, 2024. It outlines the requirements for criminal history background checks and fingerprinting for applicants, employees, contractors, and volunteers who will be in proximity to children, emphasizing the importance of student and staff safety. The policy details the procedures for conducting these checks, the confidentiality of the information obtained, and the responsibilities of the Director of Schools in managing and securing this sensitive data. Additionally, it addresses the consequences of misuse of criminal history information and the protocols for its disposal.

This document is a scope of work for a project titled "Prevention Now," prepared for Hickman County Schools, dated February 2025. It outlines the objectives and activities of a substance use prevention initiative aimed at educating and supporting students in making healthy decisions to avoid substance misuse. Key components of the project include the "Move 2 Stand" training for middle and high school students and a student athlete ambassador program that will host prevention campaigns. The scope also details activities for younger students, including a drug-free pledge initiative for third graders, and aligns with the spending requirements of opioid litigation by focusing on primary prevention strategies.

This document is a work plan for an opioid funding application submitted by the Hickman County Opioid Settlement Board, specifically for the Hickman County Schools Behavioral Health Department's Hope and Healing Project, dated August 27, 2024. It outlines objectives, activities, expected outcomes, measures of success, timeframes, accountability, and requested funds for various initiatives aimed at addressing opioid misuse among youth. The plan includes specific activities such as utilizing screening tools, implementing recovery support programs, and providing safe spaces for displaced youth. The document appears to be part of a broader effort to report on and manage opioid settlement funding for the fiscal year 2024-2025.

This document is a work plan for an opioid funding application submitted by the Hickman County Opioid Settlement Board, specifically for the organization Hickman County Schools: Prevention Now! The plan, dated December 3, 2024, outlines objectives, activities, outcomes, measures of success, and accountability related to preventing students from experimenting with drugs and alcohol. Key activities include media campaigns, educational programs, and peer-to-peer education, with a total funding request of $20,000. The document also includes a quarterly reporting structure to assess progress and outcomes throughout the fiscal year 2024-2025.