Hickman County TN

Wisdom is the principal thing; therefore get wisdom: and with all thy getting get understanding. Proverbs 4:7

School Board · Meeting · Jul 7, 2025

Mon, Jul 7, 2025

Hickman County Board of Education meetings, including regular sessions and special called meetings.

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This outline was generated by an LLM from a transcript and may contain errors or inaccuracies. Prefer the original recording when available.

The board handled a mix of routine approvals and several consequential policy and budget matters. The most substantive action included renewing membership in TSSAA/TSSE-style small-schools advocacy at a low annual cost against much larger recurring salary-equity benefits; approving an $83,000 bus radio repeater upgrade after tornado-related communication failures, with $22,048 coming from Hickman County 911; approving surplus sale of unused guitars; approving multiple budget amendments and year-end finance updates; adopting a revised cell-phone policy tied to new state law; revising the nepotism policy after legal concerns; awarding a 4.5% salary increase to the director under contract terms; and awarding a $125,910 construction contract for the Hickman County High consumer science lab renovation.

Other notable threads included recovery of ESSER III reimbursement of about $158,000 for HVAC and other upgrades; civil-rights / bullying accountability data; a lengthy discussion of retiree OPEB benefits and a possible future extension to support staff; concern about frozen or uncertain federal Title II and Title IV funds; pressure from declining enrollment and shrinking property-tax share; discussion of adding a school psychologist and replacing school-safety/attendance functions, though no formal position action was taken; student checkout abuses and safety concerns; and a broad package of law-driven policy updates on searches, emergency drills, charter reporting, internet/social media restrictions, athletics, recess, student records, and more.

Approval of agenda and minutes 16:30

  • 16:30 An addendum was requested to add two late items to the agenda, including consideration of amending Board Policy 6.200 / 6.312-type cell phone policy and another board-action item later placed as 11M and 11N.
  • 17:58 Motion and second to approve the July 7, 2025 agenda with addendum; approved without recorded opposition.
  • 18:17 Motion and second to approve June 2, 2025 regular meeting minutes; approved without recorded opposition.

Special Recognitions 18:36

Employee of the Year 18:36

  • Valerie Kemp was recognized as Employee of the Year for extensive behind-the-scenes support to children and families, including food insecurity work, school supplies, and holiday assistance.

Employee of the Month 20:48

  • Craig Shelton was recognized as Employee of the Month for technology support, district website work, event sound systems, classroom support, teaching psychology, and assistant golf coaching.

Consent agenda and information items 22:52

ESSER III reimbursement update 23:05

  • 23:23 District staff reported recovery of roughly $158,000 in final ESSER III reimbursement after prior uncertainty that federal funds might be pulled back.
  • 23:39 The reimbursement covered HVAC equipment, installation, and finishing upgrades.
  • 23:58 The state advised districts to submit claims while disputes with the federal government were being sorted out; the district resubmitted and received payment the prior Friday.
  • 24:21 Because the district had already paid those costs from Fund 141, the reimbursement will replenish that fund.

Civil rights / bullying report 24:30

  • 24:38 A five-year civil-rights tracking report showed a decrease in total bullying numbers compared with the prior difficult year.
  • 25:01 Accountability measures increased, with suspensions moving from 0 to 3 in one category and from 1 to 3 in another, described as evidence that incidents were being addressed more firmly.
  • 25:55 Staff also noted continued timely responses across reporting categories, with several compliance boxes at zero negative findings over five years.

Consent agenda approval 26:34

  • 26:34 Motion and second to approve consent agenda items; approved.

Department / Official Reports

Director of Schools report — OPEB discussion 26:54

  • 27:05 The director explained OPEB as retiree health-insurance assistance for long-serving employees between retirement and Medicare eligibility, plus later payment of Medicare Part B costs.
  • 28:00 The OPEB fund reportedly stood at a little over $3 million at the start of the year.
  • 28:15 The district wants to explore extending OPEB eligibility to support personnel, not only certified staff, using similar service-year guidelines.
  • 28:40 A major complication is that retired certified staff receive state retirement-system help on insurance cost, while support staff do not.
  • 28:49 Example monthly cost cited: about $415 for a retired certified employee versus about $755 for a support employee under a common plan, raising fairness concerns.
  • 30:48 Support personnel are not currently eligible under the written plan; the district wants to include them if it can do so without overextending the fund.
  • 31:16 Actuarial data was expected in July before any final proposal.
  • 31:40 Prior-year OPEB spending for current beneficiaries was described at only about $40,000–$50,000.
  • 31:56 Staff said 26 current employees with school insurance appear presently eligible under the old service-date rules, with 28 more potentially eligible if they had school insurance, for 54 total potential participants.
  • 32:44 Eligibility traces back to employees hired in 2015 or earlier under the original structure.
  • 33:46 Any expansion would require a new resolution; prior resolutions created and later modified the program around 2015 and 2019.
  • 34:10 Staff warned there are roughly 32 different premium scenarios depending on years of service and employee class, making exposure modeling important.
  • 34:45 One-year OPEB impact could jump from around $50,000 to around $150,000 if several people retire close together.
  • 35:10 Board members stressed that any expansion should not create fear among current beneficiaries that support for them would be diluted.
  • 36:36 Additional history was discussed about retirees previously moving in and out of plans until legislative changes locked in different treatment.
  • 36:58 Another concern is annual premium inflation, requiring caution before setting generosity levels.

TSSE / small schools advocacy presentation 37:33

  • 37:33 The executive director of Tennessee Small School Systems for Equity described the organization’s role representing small rural systems in funding litigation, lobbying, and monitoring state education finance.
  • 40:18 The group’s original lawsuit, filed in 1988, led to small-school funding equity changes and the BEP formula.
  • 40:57 A second suit in the mid-1990s added teacher salary equity and the state salary schedule.
  • 41:38 Salary-equity litigation was said to have brought $14.5 million statewide, with Hickman County receiving $240,878 annually in salary-equity dollars.
  • 42:01 Hickman County’s annual membership dues were stated as $3,293, based on ADM.
  • 42:18 A recurring concern is that salary-equity money is outside TISA and therefore more vulnerable to budget decisions because it is not fully embedded in statute.
  • 42:43 The speaker said TISA arose after large-district litigation by Shelby and Knox counties; the small-schools group intervened to protect rural systems.
  • 44:11 Legal monitoring support is provided through Donaldson Law Firm, with John Cole identified as key counsel.
  • 44:45 The organization’s leaders act as registered lobbyists and monitor or support legislation affecting small districts.
  • 45:55 A detailed example involved economically disadvantaged funding weights under TISA and the threat of excluding students coded Medicaid free/reduced from that definition.
  • 47:12 Hickman County was said to have 711 students out of 2,860 coded Medicaid free/reduced in the discussed category.
  • 47:34 The added TISA weight was estimated at about $1,879 per qualifying student.
  • 47:48 The district received a one-year hold harmless, and lobbying efforts reportedly extended the next year’s hold harmless at 75%.
  • 48:51 Because of cross-coding with homelessness, migrant, runaway, and other statuses, exact district impact was uncertain, but the speaker estimated avoided loss could be around $300,000.
  • 49:27 Membership strength was emphasized: representing about 85 of the state’s 146 districts gives rural systems a stronger lobbying voice.
  • 50:42 The speaker warned of a recent lawsuit involving Williamson County-associated parties challenging the constitutionality of small-school suits, which could harm rural districts if it gains traction.
  • 53:29 The group also pushed legislation adding $50 per student for maintenance and increasing small-system percentages in the TISA formula, though that bill died and is expected to be refiled.
  • 56:31 The director noted Hickman County’s benefit from the proposed small-school percentage change would be about $600,000.

New Business / Agenda Items 58:12

TSSE membership renewal 58:20

  • 58:29 The board considered annual membership renewal in TSSE at $3,293.
  • 58:53 Board members said questions had been answered and stressed that the group remains important amid continuing TISA uncertainty and recurring legislative fights over small-school funding.
  • 1:00:49 Roll-call vote to continue membership passed unanimously: 6–0.

Bus radio repeater upgrade 1:01:09

  • 1:01:23 The director said a tornado exposed serious communication failures when some buses did not hear an all-call to return.
  • 1:01:34 The current radio system was described as a long-running joint arrangement with the sheriff’s office and roughly 22–23 years old, with repeaters exposed on towers for about 25 years.
  • 1:01:57 Hickman County 911 will contribute $22,048 toward an $83,000 project to upgrade bus radio repeaters for countywide coverage.
  • 1:02:50 The purchase would be made through Sourcewell, described as a purchasing cooperative/state contract path.
  • 1:03:18 Because equipment cannot be fully ordered and installed before school starts, temporary work will first restore Hickman County High’s failed repeater, with full installation planned for fall break.
  • 1:04:07 Net district cost was described as about $61,000 after the 911 contribution.
  • 1:04:25 Motion to approve the purchase passed by roll call, unanimously 6–0.

Surplus guitars sale 1:05:06

  • 1:05:13 The director explained that about 15 years ago the district bought guitars for the intermediate school, but they were too large for the intended students.
  • 1:05:29 About five years ago they were transferred/sold to the middle school for $25 each.
  • 1:05:45 With efforts underway to grow band programs and restore marching band at both ends of the county, the guitars now take up limited band-room space and do not fit current program goals.
  • 1:06:25 Because the lot is under $500, the board said no advertising was required under law.
  • 1:06:33 The district proposed declaring 13 guitars surplus and allowing sale for around $35 each to recover some prior cost.
  • 1:07:10 Motion approved by roll call, unanimously 6–0.

Finance update and FY26 budget amendments 1:07:36

Finance overview 1:07:36

  • 1:07:51 Final TISA allocation for FY26 was reported as $25,555,716.60, about $85,000 more than FY25.
  • 1:08:22 Staff confirmed the district had already received the previously discussed ESSER III reimbursement.
  • 1:08:46 The state notified districts that federal review had paused budgeting and spending in some grant programs.
  • 1:09:04 For Hickman County, the pause affects Title II and Title IV.
  • 1:09:20 Title II original allocation was reported as $25,381, with anticipated carryover of about $78,000.
  • 1:09:49 Title IV was about $166,000, with expected carryover around $62,000.
  • 1:10:22 Estimated FY25 hit to fund balance was about $1,676,000, versus an original budgeted draw of $2.5 million and in-year expectations closer to $1.5 million.
  • 1:11:17 Late roof issues increased year-end pressure.
  • 1:11:48 After excluding OPEB, estimated operational fund balance entering FY26 was about $8.5 million.
  • 1:12:12 Board discussion suggested roughly $1 million is effectively untouchable minimum reserve, leaving around $7.5 million operationally flexible.

Budget Amendment 1 — ISM carryover 1:12:47

  • 1:12:53 Staff requested budgeting roughly $784,000 in additional ISM carryover not already included.
  • 1:13:02 Two significant ISM items already budgeted were the building project and the kitchen refurbishing project at Hickman County High.
  • 1:13:18 Amendment would place both revenue and expenditures into the budget now, with later revision as actual spending is finalized.

Budget Amendment 2 — ISM coding and technology conference 1:13:43

  • 1:13:43 A second amendment moved $759,000 already budgeted into proper ISM-coded lines for tracking.
  • 1:14:06 It also created a line for a technology conference expense of about $395, because existing travel coding was not the proper place for that charge.

Questions and approval 1:14:33

  • 1:14:42 A board question on about $17,000 in architect fees prompted clarification that the major projects are an East Hickman High building for agricultural and HVAC labs and the Hickman County High consumer science renovation.
  • 1:16:03 Motion to approve budget amendments 1 and 2 passed by roll call, unanimously 6–0.

FY25 close-out budget amendments 1:16:32

  • 1:16:41 Staff reminded the board that prior approval allowed the executive committee to handle close-out amendments so year-end could be completed promptly.
  • 1:16:52 Budget Amendment 39 moved CTE Perkins dollars so all eligible expenditures could be reimbursed.
  • 1:17:15 Budget Amendment 40 cleaned up medical insurance, retirement/pension, and utility line items, including moving money to cover water and sewer costs from natural gas.
  • 1:18:31 Budget Amendment 41 moved maintenance/repair service costs related to food service so Fund 141 could be reimbursed where maintenance staff supported that work.
  • 1:18:56 Budget Amendment 42 revised indirect-cost handling to allow the district to reach a 15% Title I carryover target.
  • 1:19:30 Motion to approve the close-out amendments passed by roll call, unanimously 6–0.

2025–26 school fees 1:19:56

  • 1:20:00 Staff said fees remain largely similar to prior years: Hickman County Middle has a van fee, and both high schools have various fees including cap-and-gown graduation charges; lower schools have no fees.
  • 1:20:29 Motion to approve 2025–26 school fees passed by roll call, unanimously 6–0.

Disciplinary hearing authority 1:20:56

  • 1:21:03 By board policy, the disciplinary hearing authority hears parent appeals involving severe punishment such as alternative school placement or out-of-school suspension.
  • 1:21:21 Most members remain the same as last year; Sheldon Kahls (name as heard, uncertain) was identified to serve in the chair/certified-person role instead of the prior chair.
  • 1:22:35 Motion to approve the 2025–26 disciplinary hearing authority passed without opposition.

Staffing and safety discussion: vacant safety role and need for school psychologist 1:22:49

  • 1:23:18 The director announced that Becky Malugin had accepted a principalship in Murray County, creating a vacancy in the district role covering roughly nine duties, including safety/attendance-related work.
  • 1:23:56 He said the district also needs an additional school psychologist.
  • 1:24:17 About 25% of students have either an IEP or a 504 plan.
  • 1:25:04 Recommended school-psychologist ratio was cited as 1 per 500 students, while Hickman County currently has 3 psychologists for about 2,800 students—roughly 1 per 900–960.
  • 1:25:47 The director warned that without relief the current psychologists may look elsewhere for employment.
  • 1:26:50 He said there are highly qualified candidates both for the safety-related opening and for a posted psychologist job, but the district may not be able to afford both without adjustments.
  • 1:27:44 The new special education director strongly urged adding a psychologist, naming current psychologists Courtney Crawford, Stacy Alexa, and Dr. Megan Evans as overloaded but committed staff.
  • 1:28:02 The state has reportedly placed the district in a “needs assistance” category in special education.
  • 1:29:38 Because of a state 48-hour requirement to provide assessment reports to families in advance, psychologists are working outside normal hours and the district has even contracted out some FBAs.
  • 1:30:50 Board discussion connected psychologist work to TISA special-education funding weights, asking whether added identification/support helps support the salary cost.
  • 1:31:41 Staff gave counts of 598 IEPs and 125 504 plans.
  • 1:32:18 The director argued the district’s financial strain is worsened by declining enrollment and by the school system’s reduced share of county property taxes—from 33% about ten years ago to 22% now.
  • 1:35:32 Estimated full employment cost for each of the two discussed positions was put around $75,000–$80,000 salary plus about 30% for benefits, or roughly $200,000 for both.
  • 1:36:35 Funds associated with the vacated Malugin role were estimated around $115,000 total cost.
  • 1:46:24 The director said the district may be about $85,000 short of covering both positions, though recent staffing developments such as a retiree return under a new law may save about $20,000.
  • 1:46:48 Kathy Dick was cited as returning as principal at East Hickman Intermediate under a new retiree-employment law allowing full retirement benefits while earning up to 85% of schedule salary.
  • 1:48:47 Board members worried continued reserve draw could reduce available balances below comfortable levels within a few years.
  • 1:49:23 Additional concern was raised about students leaving for private schools, with one member citing 4 students lost for athletics and mention of a $7,200 voucher incentive.
  • 1:50:22 Another board member argued that changing school-safety laws make a dedicated safety director increasingly important.
  • 1:52:37 The director ultimately told the board what is “best for children” would be filling both positions, but no motion or vote was taken.
  • 2:40:29 A member later reminded the board that creating a new school psychologist position would require board action and likely a budget amendment; staff agreed action could not be taken that night because the item was not on the agenda and may also require county commission approval if salary totals increase.

Nepotism policy revision 1:54:44

  • 1:54:51 The board considered revising its nepotism policy after legal advice that the opening section was questionable.
  • 1:55:25 One member objected that staff and community concerns had focused on not allowing the director’s or board members’ family to be hired because of influence concerns.
  • 1:56:11 The director responded that several current board members already have family working in the district and said that had not caused problems during his tenure.
  • 1:57:24 The legal concern was whether the board should be voting on personnel hires at all under Tennessee law, since hiring authority belongs to the director.
  • 1:57:46 Another practical concern raised: waiting on board approval could cause the district to lose applicants to other employers.
  • 1:58:05 Motion made to approve the revision removing the legally questionable front-end language while leaving the rest intact.
  • 1:58:24 Roll call showed split votes: yes from Jane Herron, Pippa Taylor, Tim Hobbs, and Christy Mays; no from Jennifer Baker and Doug Lane.
  • 2:00:37 A board member supporting the change said the revision aligns directly with Tennessee law.
  • 2:00:47 With four yes and two no votes, the policy revision passed 4–2.

Cell phone / wireless communication devices policy 2:00:57

  • 2:01:04 The board took up a new policy tied to a new law barring students from having phones on during instructional time.
  • 2:01:19 The director said the current policy generally works but gives too much discretion school-to-school, which can create fairness issues if one campus is stricter than another.
  • 2:03:46 He said principals, especially at the high schools, have been meeting over the summer to unify behavior expectations and consequences.
  • 2:04:20 A board member asked whether the board was using the correct TSBA model, noting there were two options.
  • 2:05:08 The director said he favored the grade-specific option: no phone use during instruction, but some use allowed during breaks in grades 6–12; K–5 devices would stay off in backpacks.
  • 2:06:42 Discussion centered on penalties. Members were uneasy with language implying confiscated phones would only be released to a parent or guardian, especially for students who drive or are 18 years old.
  • 2:07:06 The director argued holding phones overnight could put a student at risk if they had a flat tire or emergency after school.
  • 2:08:58 The board settled on softer, discretionary language: unauthorized use or improper storage may result in confiscation, with release by the end of the school day rather than only to a parent/guardian.
  • 2:12:42 Motion approved the grade-specific TSBA policy with those amendments and waived second reading so it would be in place by school opening; approved without recorded opposition.

Broad policy update package 2:13:16

  • 2:13:37 The board reviewed a long set of policies updated for new laws or cleanup changes.
  • 2:14:17 Policy 1.206 on student board members was amended so the student representative would not participate in financial discussions/materials; this codified prior practice after a member noted the restriction was not written.
  • 2:16:05 Policy 1.407 removed outdated “via fax” language from school-district records.
  • 2:16:17 Policies 1.700 and 5.100 removed educator-diversity recruitment/hiring-metric language in response to a change in law.
  • 2:16:31 Policy 1.901 on charter applications was revised to require reporting any application received to the Tennessee Public Charter School Commission.
  • 2:16:53 Surplus property policy increased the relevant value threshold from $5,000 to $10,000.
  • 2:17:04 Policy 3.202 updated fire-drill timing so no more than 2 fire drills occur in the first 30 full days of school.
  • 2:17:33 Policy 3.204 on threat assessment requires parent/guardian notice within 48 hours after district reporting to law enforcement and a quarterly incident report to board meetings.
  • 2:17:54 Anti-semitism definition language was added to Policies 4.100, 5.500, and 6.304, with 6.304 referencing the full definition in 4.100.
  • 2:18:15 Policy 4.212 on virtual education/hybrid learning was updated so the director may use hybrid instruction during dangerous weather or emergencies, but attendance procedures must be in policy.
  • 2:18:50 Policy 4.301 now allows virtual-school students to participate in athletics consistent with TSSAA/TMSAA rules.
  • 2:19:03 Policy 4.403 clarified that library materials cannot be excluded solely because they are religious.
  • 2:19:13 Policy 4.406 added internet-use restrictions requiring age-appropriate content protections and blocking student access to social media on district internet unless expressly authorized for instruction; staff said AUP forms will reflect that.
  • 2:19:56 Policy 4.601 requires K–8 report cards to include the most recent universal reading screener score and dyslexia screener results if applicable.
  • 2:20:11 Policy 5.110 on compensation guides/contracts included an optional provision on compensating a deceased teacher’s estate or beneficiary for unused leave, but questions later arose over administration and whether the district instead routes such matters through TCRS.
  • 2:20:51 Policy 5.119 on employment of retirees had enough changes that staff recommended adopting the TSBA model version.
  • 2:21:15 Policy 5.305 was updated for FMLA-related cleanup, including leave increments no shorter than 1 week in the discussed context.
  • 2:21:42 Policy 5.701 increased from 20 to 30 the number of days a substitute may teach without a license; release-time course instructors must also provide proof of state-law background-check compliance.
  • 2:22:21 Policy 6.303 now requires anyone conducting student searches to complete state training; searches must be performed by an SRO, school security officer, or trained administrator.
  • 2:23:09 Policy 6.411 increased elementary physical activity to 40 minutes each day, which can be split, with outside activity recommended when possible.
  • 2:23:47 Policy 6.600 requires student records to be sent to a new school within 5 business days of transfer.
  • 2:24:35 Because many changes were tied to new laws, members chose to waive second reading on the package generally.
  • 2:25:19 Motion approved the revised board policies and waived second reading, with noted changes, but subsequent discussion carved out Policy 5.110 for first reading only.
  • 2:26:22 Staff said current practice is to turn unused sick leave matters over to TCRS, not directly write a check to an estate, and asked for more clarification.
  • 2:27:34 The board revised its action: all listed policies were approved with waived second reading except Policy 5.110, which remained on first reading only for return in August.
  • 2:28:14 The board separately approved review/continuation of Policies 6.311 through 6.319.

Director evaluation 2:28:49

  • 2:28:49 The board took up approval of the director’s evaluation, which had been attached in the packet as in the prior year.
  • 2:29:18 Motion and second to approve the evaluation; approved without recorded opposition.

Director salary increase 2:29:48

  • 2:30:03 The chair recommended granting the director the same percentage increase received by certified district employees.
  • 2:30:31 A member clarified that the director’s contract requires annual consideration of compensation.
  • 2:31:13 Motion set the increase at 4.5%.
  • 2:31:36 Roll-call vote passed unanimously 6–0.

Consumer science lab renovation contract 2:32:02

  • 2:32:15 The board reviewed bids for renovation of the Hickman County High consumer science lab, including new flooring, lighting, appliances, cabinets, and redesign toward a more commercial-kitchen setup.
  • 2:32:39 Two complete bonded bids were received: Hughes Construction at $125,910 and another company at $171,000.
  • 2:33:29 Staff confirmed the work fits educational goals and that payment will come from the Innovative School Model grant.
  • 2:33:40 Motion to award the project to Hughes Construction passed by roll call, unanimously 6–0.

Student checkouts / administrative interpretation of policy 2:34:14

  • 2:34:23 Added item 11N addressed abuse of student checkouts, especially at the high schools.
  • 2:34:44 Staff said current policy language is ambiguous: “parents must send a written request for dismissal or call for the student in person” when medical/dental appointments cannot be scheduled outside school hours.
  • 2:35:11 The district wants “call for the student in person” to mean the adult must physically come to school, not simply telephone.
  • 2:35:23 The reason given was safety and fraud prevention: at one high school, an unrelated middle-aged woman reportedly phoned twice claiming to be a student’s mother and picked him up.
  • 2:35:44 Staff also warned of apps that can spoof caller ID, making phone-only verification unreliable.
  • 2:36:48 Rather than formally amend policy that night, staff described this as an administrative procedure/interpretation moving forward: a note to school or in-person pickup creates a record and closes a safety gap.
  • 2:37:05 The district also wants to tighten checkouts tied to lunch and older students with vehicles, especially 11th and 12th graders.
  • 2:38:10 A question was raised about 18-year-old students; the director said he would advise principals to apply the rule the same way, but another member pointed to existing policy on rights/responsibilities of students of legal age and suggested legal review.
  • 2:39:45 Staff agreed to seek legal guidance while proceeding with efforts to reduce improper departures from school.
  • 2:39:58 No formal vote was recorded; this was presented as notice of administrative interpretation.

Announcements 2:41:44

  • 2:41:51 Next regular board meeting is August 4.
  • 2:41:59 A possible special-called meeting was discussed but not scheduled; members said they would revisit it soon.
  • 2:42:25 The district will host the South Central Fall District meeting at Hickman County High School.
  • 2:42:43 TSBA annual convention is November 13–16; members were asked to notify Debbie for registration help.
  • 2:42:55 The August agenda will include possible renewal of the director of schools contract; members said 15-day notice is required.
  • 2:43:13 County attorney / counsel advice was cited that annual renewals are common practice.
  • 2:43:47 Legislative update included a visit by education chair Mark White at East Hickman High at 12:30 the next day.
  • 2:44:54 It was also noted that Jody Barrett had entered the race for U.S. Congress.
  • 2:45:56 Motion to adjourn passed.

Key figures and statistics

Figure Type Context / topic Timestamp
$158,000 Reimbursement ESSER III final reimbursement for HVAC and upgrades 23:23
0 to 3 Count change Suspension/accountability increase in one civil-rights category 25:01
1 to 3 Count change Suspension/accountability increase in another civil-rights category 25:08
2015 Year OPEB original framework / support eligibility cutoff discussion 27:11
$3 million Fund balance Approximate OPEB balance at start of year 28:00
$415 per month Insurance cost Example retired certified employee insurance premium 28:49
$755 per month Insurance cost Example retired support employee insurance premium 29:06
65 Age Medicare eligibility point in OPEB discussion 30:04
$40,000–$50,000 Annual expense Approximate recent annual OPEB spending 31:40
26 Eligible employees Current support personnel potentially eligible under OPEB rules if insured 31:56
28 Eligible employees Additional potentially eligible support staff if insured 32:22
54 Eligible employees Total potentially eligible support personnel discussed 32:22
2019 Year Prior OPEB resolution tweak 33:55
32 Premium scenarios Number of premium combinations/levels in OPEB modeling 34:10
$50,000 Annual expense Lower-end possible annual OPEB hit cited 34:45
$150,000 Annual expense Possible heavier one-year OPEB hit if more retirements occur 34:45
1988 Year First small-schools funding lawsuit filed 40:18
$14.5 million Funding Statewide salary-equity impact cited from litigation 41:38
$240,878 Revenue Hickman County annual salary-equity funding 41:47
$3,293 Dues Annual TSSE membership cost 42:01
2019 Year Large-district lawsuit timeframe referenced in TISA discussion 42:50
711 Student count Medicaid free/reduced coded students discussed under TISA weights 47:12
2,860 Enrollment Student population used in TSSE/TISA example 47:12
25% Funding weight Additional TISA weight for economically disadvantaged students 46:15
$1,879 Per-student funding Approximate extra weighted amount per economically disadvantaged student 47:34
75% Hold harmless rate Next-year continuation for Medicaid-coded funding issue 47:55
$300,000 Revenue preserved Estimated funding not lost due to hold harmless / advocacy 49:02
85 District count TSSE member districts represented 49:33
146 District count Total school districts in Tennessee cited 49:42
$50 per student Proposed funding Maintenance amount sought in failed legislation 53:29
$600,000 Estimated revenue Hickman County benefit if proposed small-school TISA bill passed 56:31
6–0 Vote TSSE membership renewal approved unanimously 1:00:49
18 years Time span Length of staff memory on old radio system age 1:01:42
$22,048 Contribution Hickman County 911 share of bus radio project 1:01:57
$83,000 Purchase Total bus radio repeater upgrade cost 1:02:03
20+ years Equipment age Approximate age of installer’s original work / system era 1:02:55
25 years Equipment age Repeaters exposed on towers for about 25 years 1:03:52
$61,000 Net district cost District share after 911 contribution 1:04:07
6–0 Vote Bus radio repeater purchase approved unanimously 1:04:37
15 years Time span Age of original guitar purchase 1:05:13
$25 each Prior sale price Earlier transfer/sale of guitars to middle school 1:05:29
13 Item count Number of guitars to be sold as surplus 1:06:33
$35 each Sale price Target resale price for surplus guitars 1:06:33
$500 Threshold Level under which advertising not required for sale 1:06:25
6–0 Vote Surplus guitars declaration/sale approved unanimously 1:07:18
$25,555,716.60 Revenue FY26 final TISA allocation 1:08:01
$85,000 Revenue increase FY26 TISA increase over FY25 1:08:14
$25,381 Grant allocation Title II allocation 1:09:20
$78,000 Carryover Anticipated Title II carryover 1:09:38
$166,000 Grant allocation Title IV allocation 1:09:49
$62,000 Carryover Anticipated Title IV carryover 1:09:58
$1,676,000 Fund balance draw Estimated FY25 hit to fund balance 1:10:53
$2.5 million Budgeted draw Original planned fund balance use 1:11:01
$1.5 million Expected draw Earlier in-year expectation mentioned 1:11:10
$8.5 million Fund balance Estimated operational fund balance entering FY26 1:11:55
$784,000 Budget amendment Additional ISM carryover to budget 1:13:10
$759,000 Budget amendment Revenue moved to proper ISM coding 1:13:43
$395 Expense Technology conference coding adjustment 1:14:06
$17,000 Expense Approximate architect fees questioned by board member 1:14:42
6–0 Vote FY26 budget amendments 1 and 2 approved unanimously 1:16:03
39 Amendment number Close-out budget amendment for CTE Perkins 1:16:52
40 Amendment number Close-out budget amendment for insurance/retirement/utilities cleanup 1:17:15
41 Amendment number Close-out budget amendment for food service maintenance reimbursements 1:18:31
42 Amendment number Close-out budget amendment for indirect costs / Title I carryover 1:18:56
15% Carryover limit/target Title I carryover level referenced 1:19:04
6–0 Vote Close-out budget amendments approved unanimously 1:19:44
6–0 Vote 2025–26 school fees approved unanimously 1:20:44
25% Student share Students with IEP or 504 plans 1:24:17
1 per 500 Ratio Recommended school psychologist ratio 1:25:04
3 Staff count Current school psychologists 1:25:04
2,800 Enrollment Student count served by 3 psychologists 1:25:10
1 per 960 Ratio Current ratio cited by special education director 1:28:10
48 hours Legal timeframe Advance delivery of assessment reports to families 1:29:53
598 Student count IEP count 1:31:41
125 Student count 504 plan count 1:31:41
33% Tax share School share of county property tax about 10 years ago 1:32:24
22% Tax share Current school share of county property tax 1:32:31
$75,000–$80,000 Salary range Approximate salary range for each discussed position 1:36:04
30% Benefit load Added cost factor for salary plus benefits 1:35:40
$200,000 Payroll cost Approximate total cost for both positions 1:36:19
$115,000 Payroll cost Approximate total cost tied to vacated Malugin role 1:36:35
$85,000 Funding gap Estimated additional amount needed to fund both positions 1:46:32
85% Salary cap Retiree return-to-work salary cap under new law 1:47:09
$20,000 Savings Estimated savings from retiree return arrangement 1:47:24
1.2 million Reserve target Approximate minimum reserve discussion from 3% figure 1:49:01
4 Student count Students said to have left for athletics/private school 1:49:23
$7,200 Voucher amount Incentive amount cited in school-choice discussion 1:49:35
4–2 Vote Nepotism policy revision passed on split vote 1:58:24
6–12 Grade span Cell phone policy segment allowing break-time use 2:05:08
K–5 Grade span Cell phone policy segment requiring devices off/in backpacks 2:06:05
$10,000 Threshold New surplus-property value threshold 2:16:53
2 Drill count Maximum fire drills in first 30 full days 2:17:04
30 days Time period Early-year fire drill window 2:17:04
48 hours Notice deadline Parent notice after threat assessment report to law enforcement 2:17:40
40 minutes each day Time requirement Elementary physical activity/recess 2:23:09
5 business days Records deadline Time to send student records after transfer 2:23:47
20 days Limit Previous unlicensed substitute teaching cap 2:21:42
30 days Limit New unlicensed substitute teaching cap 2:21:51
4.5% Salary increase Director of schools raise approved 2:30:12
6–0 Vote Director raise approved unanimously 2:31:36
2 Bid count Number of bids for consumer science lab project 2:32:32
$125,910 Bid Hughes Construction bid 2:32:39
$171,000 Bid Higher competing bid 2:32:46
6–0 Vote Consumer science lab contract approved unanimously 2:34:03
11th and 12th Grade levels Checkout problem concentrated among older students with vehicles 2:37:14
August 4 Date Next regular board meeting 2:41:51
November 13–16 Date range TSBA annual convention 2:42:43
15-day Notice period Required notice for director contract renewal item 2:43:03
12:30 Time Meeting with education chair Mark White 2:43:54

External vendors, brands, and software

Name Type Context / topic Timestamp
Sourcewell Company Purchasing cooperative used for bus radio repeater upgrade 1:02:50
Donaldson Law Firm Company Legal counsel supporting TSSE/small-schools funding matters 44:11
John Cole Individual Attorney with Donaldson Law Firm monitoring education litigation 44:11
TSBA Company Model policies used for cell phone and multiple policy updates 2:01:10
TCRS Software Retirement system/process referenced in unused leave beneficiary discussion 2:26:44
TSSAA Company Athletics eligibility framework for virtual-school students 2:18:50
TMSAA Company Athletics eligibility framework for virtual-school students 2:18:57
Hughes Construction Company Low bidder awarded Hickman County High consumer science lab renovation 2:32:39

Personnel changes

Name Role / office Change Context / topic Timestamp
Becky Malugin District administrator overseeing safety/attendance and other duties Resigned / Transferred Accepted principalship in Murray County; vacancy prompted staffing discussion 1:23:18
Kathy Dick Principal, East Hickman Intermediate School Hired / Returned Returning under retiree reemployment law at up to 85% salary; cited as cost-saving example 1:46:48

Laws and policies

Citation / name Level Type Context / topic Timestamp
Board Policy 6.200 / 6.312 use of wireless communication devices School Policy Added to agenda for amendment under new student cell-phone law 17:15
OPEB resolution School Resolution Existing retiree health benefit structure was created and later modified by resolution 33:46
TISA State Law Funding formula repeatedly discussed in TSSE presentation and district finance update 42:18
BEP State Law Prior school funding formula created/reshaped through small-schools litigation 40:48
TCA code State Code Speaker stressed salary-equity dollars are vulnerable when not written into code 42:25
Economically disadvantaged student definition under TISA State Law Funding-weight definition issue involving Medicaid free/reduced coding 45:55
Board policy on disciplinary hearing authority School Policy Authority hears appeals of severe student discipline 1:21:03
48-hour assessment-report law State Law New requirement increasing school psychologist workload 1:29:45
Retiree return-to-work law (85% salary provision) State Law Used to bring back Kathy Dick while drawing full retirement 1:46:56
Nepotism policy School Policy Revised after attorney said board-approval language for kin hires was legally questionable 1:54:44
Tennessee law on director hiring authority State Law Cited to support removing board-approval language from nepotism policy 1:57:24
Use of wireless communication devices policy School Policy Revised to comply with new law barring phone use during instruction 2:01:04
Student board member policy 1.206 School Policy Amended to bar student representative participation in financial discussions 2:13:37
School district records policy 1.407 School Policy Cleanup removing “via fax” language 2:16:05
School district goals policy 1.700 School Policy Removed educator-diversity recruitment language due to change in law 2:16:17
Personnel goals policy 5.100 School Policy Removed educator-diversity/hiring-metric language due to change in law 2:16:17
Charter school applications policy 1.901 School Policy Added requirement to report applications to state charter commission 2:16:31
Surplus property policy School Policy Threshold increased from 5,000 to 10,000 2:16:53
Emergency preparedness plans policy 3.202 School Policy Fire drill timing changes 2:17:04
Threat assessment team policy 3.204 School Policy Added 48-hour parent notice and quarterly board reporting 2:17:33
Anti-semitism definition in policies 4.100, 5.500, 6.304 School Policy Definition added across multiple policies 2:17:54
Virtual education program policy 4.212 School Policy Allows hybrid learning for dangerous weather/emergencies with attendance rules 2:18:15
Inter-scholastic athletics policy 4.301 School Policy Virtual-school athletics participation aligned with TSSAA/TMSAA 2:18:50
Library materials policy 4.403 School Policy Clarified religious materials may not be excluded solely for being religious 2:19:03
Use of the internet policy 4.406 School Policy Requires filtering/social-media restrictions and personal-information protections 2:19:13
Reporting student progress policy 4.601 School Policy K–8 report cards must include reading screener and dyslexia screener info 2:19:56
Compensation guides and contracts policy 5.110 School Policy Optional provision on paying deceased teacher’s estate/beneficiary for unused leave; held to first reading only 2:20:11
Employment of retirees policy 5.119 School Policy Updated to TSBA model due to multiple legal changes 2:20:51
Family and Medical Leave Act (FMLA) Federal Law Cleanup changes reflected in policy 5.305 2:21:15
Substitute teachers policy 5.701 School Policy Increased unlicensed substitute teaching days from 20 to 30 2:21:42
Questioning students and searches policy 6.303 School Policy Requires state training before student searches by administrators 2:22:21
Student wellness policy 6.411 School Policy Increased elementary physical activity to 40 minutes daily 2:23:09
Student records policy 6.600 School Policy Requires transfer records within five business days 2:23:47
Rights and responsibilities of students of legal age School Policy Raised during debate over whether 18-year-olds can be restricted on checkout 2:39:39

Files

This document is the 2024-2025 Civil Rights and Bullying Compliance Trend Report, which provides statistical data on harassment, intimidation, bullying, and cyber-bullying cases reported to school officials over several academic years, specifically from 2020-21 to 2024-25. The report includes various metrics, such as the total number of cases reported, investigations indicating bullying, and confirmed cases involving discrimination based on race, gender, or disability. It also details the outcomes of these cases, including disciplinary actions taken. This excerpt presents a summary of trends and compliance measures related to civil rights within the school environment.

This document is a compilation of approved fundraiser requests for various school organizations within the Homeland County Schools, dated from May to June 2025. It includes proposed fundraising activities such as car washes, yard sales, and bake sales, along with details on the intended use of the funds, expected student involvement, and the approval process involving school principals and the Director of Schools, John Mullins. Specific requests from organizations like the Hickman Co Scarlet Regiment and EH Southern Cheer Booster are highlighted, indicating the dates and methods for fundraising. The excerpt reflects the beginning of the file, providing insight into the types of fundraising activities being organized by local schools.

This document is a bid results report for the renovation of the Consumer Science Classroom at Hickman County High School, dated June 26, 2025. It includes a summary of bids received from various contractors, detailing their base bids and alternate pricing for the project. The excerpt lists contractors such as Fellowship Construction and Hughes Construction Group, along with their respective bid amounts and subcontractor information. The document appears to be part of a larger packet that will likely include additional details on the bidding process and project specifications.

This document is the agenda for the Hickman County Board of Education's regular meeting scheduled for July 7, 2025, at 6:30 p.m. in Room 203 of the Board of Education Office Complex. It outlines the meeting's structure, including a call to order, public comment opportunities, and a moment of silence, followed by the agenda items. Key topics include special recognitions for employees, consent agenda items, discussions on changes to OPEB, and various items requiring board action such as budget amendments and policy reviews. The agenda also notes upcoming meetings and announcements relevant to the board's activities.

This document is an information sheet detailing proposed additions and revisions to board policies for the Hickman County School Board, dated July 2025. It outlines various policies up for first reading, including updates related to student board members, school district records, charter school applications, and emergency preparedness plans, among others. The document highlights changes mandated by recent public chapters that affect educational practices and administrative procedures. Additionally, it includes a section on policies up for review, indicating ongoing evaluation and potential updates to existing regulations. The information is intended for the consideration of school board members as they prepare for upcoming discussions.

This document is a packet from the Hickman County Board of Education, specifically focusing on board policies numbered 6.311 to 6.319, issued in July 2025. The excerpt includes detailed descriptions of policies related to the care of school property and the code of behavior and discipline for students. It outlines responsibilities for maintaining school property, reporting damages, and the consequences for students who violate these policies. The document also discusses various levels of misbehavior and corresponding disciplinary procedures, emphasizing trauma-informed practices and the involvement of parents and guardians in the disciplinary process. This excerpt represents only the beginning of the full policy review document.

This document is a policy from the Hickman County Board of Education, specifically Board Policy 1.108 concerning nepotism, issued on September 19, 2023. It outlines the regulations regarding the employment of individuals related to board members or the director of schools, including requirements for disclosure and voting procedures when such relationships are involved. The policy also specifies the relationships considered under the term "relative" and includes provisions for existing employees prior to the policy's adoption. This excerpt appears to be the beginning of the policy document, which may contain additional details and legal references.

This document is a policy from the Hickman County Board of Education, specifically Descriptor Code 6.208, titled "Release During School Hours," issued on May 5, 2025. It outlines the procedures regarding the dismissal of students during school hours, including conditions under which students may leave school early, the requirements for parental approval, and the restrictions on sending students on errands. The policy also addresses the release of high school students for jobs and training, as well as legal references pertinent to the guidelines. This excerpt represents the beginning of the policy document and provides foundational information on student release protocols.

This document is a policy from the Hickman County Board of Education, specifically Descriptor Code 6.312, issued on May 1, 2023. It outlines the regulations regarding the use of personal communication devices and electronic devices by students in grades K-12 while on school property. The policy details the conditions under which students may possess and use such devices, including restrictions for younger students and guidelines for appropriate use in educational settings. Additionally, it specifies penalties for unauthorized use or improper storage of devices and includes provisions for emergency communication. This excerpt represents the beginning of the policy document and provides an overview of its main topics.

This document is a budget amendment for the Hickman County Board of Education, specifically Budget Amendment No. 1, dated July 7, 2025. It outlines adjustments to the General Purpose Fund (Fund 141) with detailed entries for various accounts, including revenue, instructional supplies, software, vocational instruction equipment, and salaries. The total debits and credits are both listed as $784,701.67, indicating a balanced amendment. The document includes justifications for certain expenditures, such as funding from the Innovative School Model Grant. The approval section is noted to be signed by the Board Chair, John Mullins.

This document is a budget amendment for the Hickman County Board of Education, specifically Budget Amendment No. 2, dated July 7, 2025. It outlines adjustments to the General Purpose Fund (Fund 141), detailing the allocation of $759,000 for vocational education and an additional $1,000 for travel expenses related to a conference fee. The document includes a summary of the financial changes and is noted as approved by the Board Chair, John Mullins. This excerpt provides insight into the financial adjustments being made but does not include the complete details of the amendment.

This document is a payment register from the Hickman County Finance Department, dated June 2025. It includes a detailed list of payments made to various vendors, categorized by bank accounts such as General Purpose, Federal, and Cafeteria. The register outlines payment numbers, vendor names, amounts, and payment dates, reflecting transactions such as purchases from Amazon, payments to local service providers, and other expenditures. The excerpt indicates a total of multiple payments across different dates, with significant amounts noted for various vendors, suggesting ongoing financial activities and obligations of the county. This is based on the beginning of the file only, and further details may be available in subsequent pages.

This document is a close-out budget amendment report for the Hickman County Board of Education, dated June 25 and June 26, 2025. It includes multiple budget amendments across various funds, specifically Fund 142 (Federal Programs), Fund 141 (General Purpose), and Fund 143 (Food Service). The amendments detail adjustments to accounts such as Educational Assistants, Social Security, Medical Insurance, and other expenditures, with justifications provided for each item. The total amounts for the amendments are balanced, indicating that the debits equal the credits for each fund. The document is signed and attested by Board Chair John Mullins.

This document is the July 2025 Director's Report prepared by John Mullins for the Board Members of Homeland County Schools. Dated July 1, 2025, it outlines various personnel changes including new hires, resignations, retirements, and transfers of both professional and support staff within the school district. Key topics include the hiring of new teachers and coaches, as well as the resignation of several staff members. The report also mentions open positions available within the district, indicating ongoing recruitment efforts. This excerpt provides a glimpse into the administrative updates and staffing dynamics of the school system for that month.

This document is a roster for the Disciplinary Hearing Authority for the 2025-2026 academic year. It lists the members of the authority, including Beth Robinson from EHHS, Kristin Dunn from EHMS, Gavin Gordon from HCHS, Tarrah Lawson from CIS, Allison Gilbert from EHES, and Dr. Ashley Totty from Special Programs, with Shelda Qualls serving as the Chair. The excerpt provides an overview of the individuals involved but does not include details on specific cases or procedures. This information is based on the beginning of the file only.

This document is the agenda for the Hickman County Board of Education's regular meeting scheduled for July 7, 2025, at 6:30 PM in Room 203 of the Central Office. It outlines the meeting's structure, including the call to order, public comment opportunities, and a moment of silence. Key items on the agenda include special recognitions for Employee of the Year and Employee of the Month, consent agenda items, discussions on changes to OPEB, and various items requiring board action such as budget amendments and policy reviews. The document provides a framework for the meeting but does not include detailed discussions or decisions, as it is based on the beginning of the file only.

This document is an ESSER report from the HCBOE dated July 2025, detailing the allocation summary for various ESSER funding streams. It includes financial information such as the total allocations, amounts reimbursed, and remaining balances for ESSER 1.0, 2.0, and 3.0, along with deadlines for obligation. The report also mentions recent developments regarding communication with the US Department of Education and outlines next steps related to ESSER personnel funding. This excerpt provides a snapshot of the financial status and planning associated with ESSER funds, but further details may be contained in the complete document.

This document is a correspondence from Tina S. Thigpen, Principal of Hickman County Middle School, dated June 10, 2025, regarding the potential sale of a classroom set of 13 Lyons guitars. The guitars were previously used in the Summer Learning Program and are no longer needed, taking up space in the Band Room. Thigpen is seeking permission to sell the guitars either as a fundraiser or to another school, and she mentions the possibility of advertising the sale on Facebook Marketplace. The correspondence includes details about the original purchase and suggested selling prices for the guitars.

This document is the minutes from the Hickman County Board of Education's regular board meeting held on June 2, 2025, at 6:30 PM in Central Office - Room 203. The minutes detail the proceedings of the meeting, including the approval of the agenda, recognition of employees and students, and various motions related to trip requests, budget amendments, and personnel decisions. Key topics discussed include the approval of the 2025-2026 Board Meeting Schedule, Differentiated Pay Plan, and Salary Schedules, as well as the tabling of a discussion on Board Policy regarding nepotism. The document captures the motions made, seconded, and the results of votes, indicating a unanimous agreement among board members on the items presented.

This document is the evaluation results for the Director of Schools in Hickman County, prepared by the Tennessee School Boards Association and dated June 2025. It includes observational data on various performance categories such as Board Relationships, District Staff and Personal Relationships, Community Relationships, and more, with ratings out of 5 for each item. The evaluation highlights the Director's effectiveness in areas like communication, strategic planning, and student performance, providing averages for each category. This excerpt represents the beginning of a comprehensive evaluation report that assesses the Director's performance across multiple dimensions.

This document is a Summary Financial Statement for Hickman County, specifically for June 2025, created by Michael Elkins using the LGC template. The statement provides a detailed overview of the financial status of the General Purpose School, including year-to-date and month-to-date revenues and expenditures across various accounts. Key topics include current property tax collections, trustee's collections, local option sales tax, and expenditures related to educational programs. The document appears to be part of a larger financial report, as indicated by the pagination and the mention of additional pages.

This document is a correspondence related to the funding and quotation for a radio upgrade for Hickman County Schools, dated July 1, 2025. It includes an email chain discussing the allocation of $22,408.07 from Hickman E911 for the upgrade, with a total project cost of $83,560.53. The correspondence features details about the equipment needed for the upgrade, including various antennas and installation services, as well as terms and conditions from B&E Electronics, Inc. The excerpt provides insight into the financial aspects and logistical planning for enhancing the school radio system.

This document is a revised board policy (Descriptor Code: 1.206) from the Hickman County Board of Education, issued on October 21, 2024. It outlines the establishment and responsibilities of a non-voting Student Board Representative position, aimed at enhancing student communication and involvement in the educational program. The policy details the selection process for representatives from each high school, their term of service, and the expectations for their participation in board meetings and discussions. Additionally, it specifies the limitations of the role, including the prohibition of voting and participation in executive sessions. This excerpt represents the beginning of the policy document and provides insight into the board's commitment to fostering student leadership.

This document is a revised board policy (1.407) from the Hickman County Board of Education, issued on February 5, 2024, regarding school district records. It outlines the procedures for public inspection and requests for copies of records, emphasizing the protection of confidential information, particularly concerning individual students and security-related records. The policy details how citizens can request access to public records, the requirements for submitting requests, and the associated costs for obtaining copies. Additionally, it includes guidelines for the retention and disposal of school district records, ensuring compliance with state regulations.

This document is a revised board policy from the Hickman County Board of Education, specifically Descriptor Code 1.700, issued on December 4, 2023. It outlines the school district's goals across four primary areas: education, teachers and administrators, school environment, and operations. The policy emphasizes the Board's commitment to developing and reviewing educational goals, ensuring student achievement in various skills, promoting a safe and respectful school environment, and maintaining operational efficiency. This excerpt provides an overview of the goals set for instruction, administration, and the overall school environment, indicating a comprehensive approach to educational policy.

This document is a revised board policy (Descriptor Code: 1.901) from the Hickman County Board of Education, issued on March 11, 2024, regarding Charter School Applications. It outlines the application process for sponsors of newly created public charter schools, detailing the requirements for submission, evaluation, and approval by the board. The policy specifies that it does not apply to charter schools converted from existing public schools and includes definitions, application timelines, and procedures for review and potential denial of applications. The excerpt provides an overview of the scope and key elements of the policy, indicating that it is intended to guide the establishment and operation of charter schools within the district.

This document is a revised board policy for the Hickman County Board of Education, specifically Descriptor Code 2.403, concerning Surplus Property Sales, issued on August 5, 2024. It outlines the procedures for the disposal of unusable items, including the requirement for a list of items to be prepared by the Director of Schools for Board approval. The policy details the process for selling surplus property, including auction methods and conditions for items with low value. Additionally, it includes legal references and guidelines for publishing legal notices on a designated news and information website. This excerpt represents the beginning of the policy document, which likely continues with further details and provisions.

This document is a revised board policy (Policy 3.202) from the Hickman County Board of Education, issued on August 5, 2024, concerning the Emergency Preparedness Plan. It outlines the responsibilities of the director of schools and school principals in developing and implementing emergency procedures for various situations, including bomb threats, civil disturbances, and medical emergencies. The policy emphasizes the importance of conducting regular drills, maintaining safety equipment, and collaborating with local emergency response agencies. This excerpt provides an overview of the policy's intent and key components, though it is based only on the beginning of the file.

This document is a revised board policy (Descriptor Code 3.204) from the Hickman County Board of Education, issued on April 8, 2024, regarding Risk Management and the Threat Assessment Team. It outlines the responsibilities of the director of schools in developing a safety program, the establishment of a threat assessment team, and the procedures for managing threats to school safety. Key topics include the creation of a safety program, the appointment of team members, documentation of incidents, and reporting requirements to the Board. This excerpt represents the beginning of the policy, which appears to be comprehensive in addressing safety and risk management within the school system.

This document is a revised board policy for the Hickman County Board of Education, specifically focusing on Descriptor Code 4.100, which outlines instructional goals. Dated June 3, 2024, this policy emphasizes the Board's commitment to non-discrimination in its instructional programs and activities, detailing various broad-based goals for student development. Key topics include the importance of physical and mental health, self-directed learning, coping with change, moral and ethical decision-making, and fostering a positive attitude towards lifelong learning. The document also highlights the need for students to understand their rights and responsibilities as citizens and to respect diverse cultures and generations. This excerpt represents the beginning of the policy, providing foundational information on the Board's educational objectives.

This document is a revised board policy (Descriptor Code 4.212) from the Hickman County Board of Education regarding the Virtual Education Program, issued on July 8, 2024. It outlines the framework for providing students with educational opportunities through technology, emphasizing that participation in the program is temporary and should not replace traditional instruction. The policy details eligibility criteria, attendance requirements, and conditions under which students may be removed from the program. Additionally, it includes provisions for creating an enrollment agreement for students from other districts wishing to access these virtual courses. This excerpt represents the beginning of the policy document, which likely continues with further details and legal references.

This document is a revised board policy (Descriptor Code 4.301) from the Hickman County Board of Education, issued on August 5, 2024, concerning interscholastic athletics. It outlines regulations regarding participation in athletic programs, emphasizing non-discrimination based on sex, requirements for student athletes, and the responsibilities of school principals and coaches. Key topics include the necessity of providing a student's original birth certificate, health insurance requirements, and the administration of athletic programs in accordance with Tennessee Secondary School Athletic Association guidelines. This excerpt represents the beginning of the policy, which likely continues with additional details and provisions.

This document is a revised board policy (Policy 4.403) from the Hickman County Board of Education, issued on October 21, 2024, regarding library materials. It outlines the responsibilities of the Director of Schools in library collection development, the criteria for selecting and reviewing library materials, and the procedures for addressing challenges to library resources. The policy emphasizes the importance of aligning materials with state law and educational standards, ensuring age-appropriateness, and maintaining a diverse collection. Additionally, it details the process for handling complaints about library materials, including the formation of a review committee and the steps for reconsideration. This excerpt represents the beginning of the policy document and provides foundational information on the guidelines for library materials within the school system.

This document is a revised board policy (Descriptor Code 4.406) from the Hickman County Board of Education, issued on August 5, 2024, regarding the use of the Internet within the school district. It outlines the responsibilities and expectations for both employees and students regarding appropriate Internet use, including the necessity for written agreements and the establishment of safety measures to protect students online. The policy details prohibited activities, guidelines for Internet safety instruction, and the handling of violations. This excerpt represents the beginning of the policy document, which appears to be comprehensive in addressing various aspects of Internet use in the educational context.

This document is a revised board policy from the Hickman County Board of Education, specifically focusing on the reporting of student progress, designated as Descriptor Code 4.601. The policy outlines the procedures for providing student report cards every nine weeks, the inclusion of conduct and attendance information, and the requirement for parental involvement in the reporting process. Additionally, it emphasizes the importance of parent-teacher conferences and the responsibilities of the director of schools in coordinating these meetings. The document is dated September 9, 2024, and rescinds a previous version issued on October 3, 2022. This excerpt represents the beginning of the policy and provides insight into the structure and expectations for student progress reporting.

This document is a revised board policy for the Hickman County Board of Education, specifically focusing on Descriptor Code 5.100, which outlines Personnel Goals. Issued on October 21, 2024, this policy emphasizes the administration's role in creating an effective learning environment and details the expectations for the director of schools and other administrators. Key topics include recruitment and retention of qualified staff, compensation and benefits, in-service training programs, and the importance of high morale among teaching staff. The document also highlights the administration's goals related to resource management and effective learning programs. This excerpt represents the beginning of the policy and sets the stage for further details that may follow.

This document is a revised board policy (5.110) from the Hickman County Board of Education, issued on November 5, 2024, concerning Compensation Guides & Contracts. It outlines the requirements for written contracts for licensed personnel, the establishment of salary ratings by the director of schools, and the payment structure for all employees. Additionally, it specifies the terms of contracts for administrators and professional personnel, including working days, in-service education days, and provisions for accrued leave for deceased teachers. The excerpt represents the beginning of the policy and includes legal and cross-references relevant to the content.

This document is a revised board policy (Descriptor Code 5.119) from the Hickman County Board of Education regarding the employment of retirees, issued on December 9, 2024. It outlines the conditions under which retired individuals may be hired by the Director of Schools, including provisions for employment contracts lasting up to 120 days and full-time positions for retired teachers. The policy specifies eligibility criteria, compensation limits, and requirements for notifying the Tennessee Consolidated Retirement System (TCRS) regarding reemployment. This excerpt represents the beginning of the policy document and sets the framework for understanding the employment options available for retirees within the school district.

This document is a revised board policy from the Hickman County Board of Education, specifically Descriptor Code 5.305, concerning Family and Medical Leave. Issued on February 3, 2025, this policy outlines the eligibility criteria for employees seeking leave, the general principles governing such leave, and specific provisions related to maternity/paternity leave, military family leave, and intermittent leave. The document also details the notice requirements and certification processes for employees requesting leave under this policy. This excerpt represents the beginning of the policy, which appears to be comprehensive in addressing various aspects of family and medical leave.

This document is a revised board policy from the Hickman County Board of Education, specifically focusing on the discrimination and harassment of employees based on sexual, racial, ethnic, and religious grounds. Issued on May 5, 2025, this policy outlines the responsibilities of employees to maintain a work environment free from such discrimination and harassment, detailing the procedures for reporting incidents and the consequences for violations. The policy emphasizes the importance of confidentiality during investigations and prohibits retaliation against those who report or participate in investigations. This excerpt provides an overview of the policy's intent and the guidelines for addressing discrimination and harassment within the educational environment.

This document is a revised board policy (Descriptor Code: 5.701) from the Hickman County Board of Education, issued on April 7, 2025, concerning substitute teachers. It outlines the qualifications, application process, compensation, responsibilities, and training requirements for substitute teachers, as well as provisions for emergency situations and re-employment criteria. The policy also specifies that criminal history checks are mandatory for applicants and details the conditions under which substitute teachers may be employed directly by the board or through third-party entities. This excerpt provides an overview of the policy's intent and key components, although it is based only on the beginning of the file.

This document is a revised board policy (6.200) from the Hickman County Board of Education, issued on April 7, 2025, regarding student attendance. It outlines the expectations for student attendance, including the definition of excused and unexcused absences, the responsibilities of the attendance supervisor, and the procedures for addressing truancy. The policy emphasizes the importance of attendance in student achievement and details the consequences for excessive absences, including potential interventions and the process for attendance hearings. This excerpt represents the beginning of the policy document, which likely continues with additional details and provisions related to attendance management.

This document is a revised board policy (Descriptor Code: 6.303) from the Hickman County Board of Education, issued on May 5, 2025, concerning "Interrogations and Searches." The policy outlines the procedures and responsibilities of school personnel regarding the interrogation of students suspected of carrying weapons or violating drug laws, as well as the protocols for searches of students and their belongings. It details the conditions under which school officials and police may conduct searches and interrogations, emphasizing the need for reasonable suspicion and the presence of a principal or designee during such actions. The excerpt provided appears to be the beginning of the policy, which includes specific guidelines for ensuring student privacy and safety during these processes.

This document is a revised board policy (Descriptor Code 6.304) from the Hickman County Board of Education, issued on April 3, 2023, concerning Student Discrimination, Harassment, Bullying, Cyberbullying, and Intimidation. It outlines the board's commitment to maintaining a safe and supportive educational environment by prohibiting various forms of bullying and harassment based on perceived traits or characteristics. The policy includes definitions of bullying, intimidation, and harassment, as well as procedures for reporting and investigating violations. This excerpt provides an overview of the policy's intent and the responsibilities of school administrators and staff in addressing these issues, although it is based only on the beginning of the document.

This document is a revised board policy from the Hickman County Board of Education, specifically Descriptor Code 6.312, which addresses the use of personal communication devices and electronic devices in schools. Issued on May 1, 2023, this policy outlines the regulations for students in grades K-12 regarding the possession and use of such devices, including wearable technology, cell phones, and tablets. It specifies conditions under which students may use these devices, the responsibilities of students for their care, and the consequences for unauthorized use. The document also includes provisions for emergency communication plans and is set for annual review in March.

This document is a revised board policy (Descriptor Code 6.411) from the Hickman County Board of Education, issued on July 8, 2024, concerning Student Wellness. It outlines the district's commitment to promoting proper nutrition, physical activity, and health-conscious practices to enhance student health and academic achievement. Key topics include the establishment of a School Health Advisory Council, compliance with state health standards, and the implementation of wellness-related programs across schools. The policy also emphasizes the importance of community involvement and outlines the responsibilities of school personnel in maintaining compliance with the wellness initiatives. This excerpt represents the beginning of the document, providing an overview of the policy's intent and framework.

This document is a revised board policy (6.600) from the Hickman County Board of Education, issued on August 7, 2023, regarding student records. It outlines the requirements for maintaining cumulative records for each student, including health, attendance, and scholarship records, and specifies the conditions under which these records may be accessed or disclosed. The policy emphasizes confidentiality and details the circumstances in which authorized school officials can release information without prior consent, such as compliance with legal orders or in emergencies. This excerpt represents the beginning of the policy, which appears to be comprehensive in addressing student record management and privacy.

This document is a comprehensive overview of school fees for the 2025-2026 school year across various schools within the East Hickman and Hickman County districts. It outlines the fee structures for East Hickman Elementary, Intermediate, Middle, and High Schools, as well as Centerville Elementary and Intermediate Schools, and Hickman County Middle and High Schools. Key topics include the absence of fees for certain schools, specific fees for graduation, parking, clubs, athletics, and materials for various classes, along with provisions for students needing financial assistance. The document serves as a resource for parents and students to understand the financial obligations associated with the upcoming school year.

This document is the schedule for the Tennessee School Boards Association's 2025 Annual Convention, taking place from November 13 to November 16, 2025, at the Gaylord Opryland Resort and Convention Center. It outlines the various events scheduled for each day, including registration times, leadership conferences, workshop sessions, and general sessions featuring speakers such as Jeff Henderson and Dr. John Hodge. The schedule provides a detailed overview of activities, including meal times and special events like the Convention Luncheon and Award Ceremony. This excerpt represents the beginning of the file and highlights the planned agenda for the convention.

This document is the agenda for the Tennessee School Boards Association (TSBA) Fall District Meeting for the South Central region, scheduled for September 2, 2025. The agenda outlines the meeting's timeline, beginning with registration and reception at 4:30 p.m., followed by a welcome and roll call at 5:00 p.m. Key topics include an awards ceremony recognizing student achievements and school volunteers, discussions on preparing for the 2026 legislative session, and an "Ignite Session" covering major changes to school funding and teacher salaries. The meeting will conclude with a wrap-up at 6:59 p.m. and adjournment at 7:00 p.m.

This document is a membership dues invoice for the Tennessee School Systems for Equity (TSSE) for the fiscal year 2025-2026. It is addressed to the Hickman County Board of Education and outlines the dues structure based on Average Daily Membership (ADM) figures reported by the Tennessee Department of Education. The invoice details the calculation of dues, which total $3,293.00, based on the ADM of 2,890 for the 6th month of the fiscal year 2024-2025. The document includes specific rates per student for different ADM thresholds and provides payment instructions to TSSE.