Hickman County TN

Wisdom is the principal thing; therefore get wisdom: and with all thy getting get understanding. Proverbs 4:7

School Board · Meeting · Sep 8, 2025

Mon, Sep 8, 2025

Hickman County Board of Education meetings, including regular sessions and special called meetings.

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This outline was generated by an LLM from a transcript and may contain errors or inaccuracies. Prefer the original recording when available.

Key business included a request to schedule a September work session on the board strategic plan and retiree OPEB options, a presentation urging a district clear-bag policy or other screening measures for athletic events, approval of multiple student trip requests, approval of a new East Hickman High pre-veterinary club, and approval of roof-design work for the East Hickman High gym because leaks could threaten a high-value gym floor. The board also approved budget amendments tied to federal carryover, a private donation, special-education fund reallocations requested by the state, and mold-related expenses at Hickman County High School.

Other notable threads included a bank incentive package for moving East Hickman High School accounts to Apex Bank, enrollment being down 46 students with an estimated $335,000 future TISA impact, a first-reading attendance policy revision aligned more closely with TSBA recommendations that was approved with the second reading waived, an architect fee correction for the CTE/consumer-science project, annual board officer elections, and student-representative updates on school activities and spirit.

Public Comments and Opening Business 15:20

  • No public-comment requests were submitted. 15:20
  • A moment of silence included mention of Doug Lane’s family loss and his absence. 15:28
  • The agenda was amended to add:
    • 16:20 a non-action discussion item on safety measures at athletic events.
    • 16:43 an action item to approve an amended architect contract.
  • 17:02 Agenda approved as amended by motion and second; voice vote carried.
  • 17:25 Minutes from the August 4 meeting approved without noted changes.

Special Recognitions 17:47

  • 18:07 Jana Willis was recognized as employee of the month for leadership at East Hickman Middle School, including work through the school’s ATSI designation and efforts to build staff unity and student success.

New Business / Agenda Items 20:11

Director of Schools: work session request on strategic plan and retiree OPEB 20:17

  • 20:17 Administration asked to schedule a September work session on two subjects:
    • the board strategic plan, which should be revisited every two years and is overdue;
    • retiree OPEB options, where board direction is needed on what benefits retirees may receive.
  • 20:46 Administration said OPEB choices have enough complexity and possible directions that a work session would allow fuller discussion than a regular board meeting.
  • 21:27 The goal stated was to resolve OPEB decisions so the board would not have to revisit the issue again.
  • 21:58 Staff preferred an evening session at 6:00 p.m. rather than a Saturday meeting and planned to poll members by email because two members were absent.
  • 22:34 Administration said the work session needed to occur in September so a proposal could be brought for approval at the October 20 board meeting.
  • No vote was taken; staff was directed to circulate date options.

Financial donation / banking incentive from Apex Bank 22:50

  • 22:55 East Hickman High School wanted to move its financial accounts to Apex Bank.
  • 23:07 Administration reported Apex Bank offered incentives totaling about $8,980 annually and about $42,900 over 5 years.
  • 23:24 East Hickman High was described as the only school “in East” not already banking with Apex Bank.
  • 23:31 Because board policy treats the incentive as a donation, administration said it was reporting the donation to the board rather than seeking approval.
  • 23:40 The current bank was given a chance to match or offer incentives but declined, saying that was not part of its process.
  • 24:03 Board members confirmed no action was needed and expressed support for the arrangement.

Review of Board Policy 1.806: campaign signs at East Hickman High polling place 24:22

  • 24:25 Administration reviewed Board Policy 1.806 on advertising and distribution of materials, including election-related signs on school property.
  • 24:41 East Hickman High School is the district’s only school used as a polling place and will be used twice before November.
  • 24:55 Current policy was summarized as barring political signs on school property except signs held by poll workers on election day.
  • 25:17 Administration said a broad state right-of-way extends onto the campus, estimated at roughly 60–70 feet, and that signs had previously been placed there instead of on school property.
  • 25:40 Administration cited the federal Hatch Act and said Tennessee has a similar state restriction affecting state employees, raising concern that allowing signs on campus could create unequal treatment if some candidates are state employees and others are not.
  • 26:10 The concern was tied to local elected teachers on the county commission and a current House member running for Congress.
  • 26:28 Administration said the district would follow existing policy and require all campaign signs at East Hickman High to be placed in the state right-of-way rather than on campus.
  • No policy change was voted on; this was a public clarification of how the district will handle the upcoming elections.

District enrollment update and TISA impact 26:47

  • 26:55 District enrollment was reported down 46 students.
  • 27:00 Total district enrollment was reported as 2,726.
  • 27:00 Administration said the district receives $7,295 per student, projecting about a $335,000 impact when the next TISA allocation is calculated in the spring.
  • 27:48 Average class size was estimated at about 27.86, compared with roughly 28.32 at the same time last year.
  • No action taken.

Safety measures at athletic events: clear-bag proposal and screening options 28:16

  • 28:16 A school administrator, speaking on behalf of other administrators and SROs, urged the board to create and adopt a clear-bag policy for school-sponsored sporting events and other large gatherings.
  • 28:40 The justification was event safety and aligning local practice with colleges, professional venues, and other school systems that already use bag controls.
  • 29:11 The speaker cited recent incidents:
    • 29:20 a high school football-game shooting in May, Kentucky on August 22, involving a 14-year-old and an 18-year-old;
    • 29:35 a same-night scare in Waverly, about 45 minutes away, where an airsoft pistol prompted evacuation and shutdown.
  • 30:03 Humphreys County was said to have adopted a clear-bag policy immediately after the Waverly incident.
  • 30:19 The presenter said 80% of schools, according to the U.S. Department of Education, have some form of controlled access or screening for large events.
  • 31:17 The proposed model was described as a low-cost middle-ground option drawn from policies in Tennessee, Georgia, Florida, and Kentucky.
  • 31:46 Operational details offered:
    • example site had 2 entrances;
    • an SRO would be stationed at each entrance;
    • staff would notify attendees of the policy, but SROs — not ticket takers or gate workers — would enforce it if someone refused compliance.
  • 32:29 Board discussion focused on rollout concerns rather than opposition to safety:
    • 32:36 members warned the public must be told well in advance so families are not surprised and angered at the gate;
    • 32:54 members asked whether all athletic programs were on board and whether the change should wait long enough for broad notice;
    • 33:51 a question was raised about any TSBA guidance on such a policy.
  • 34:04 Administration added another option for consideration: portable weapons-detection equipment demonstrated to the district by a Nashville-area representative.
  • 34:21 The device was described as a more selective walk-through metal detector that would detect weapons but not harmless items like a pen.
  • 34:55 The system was said to be portable enough to move among football, basketball, or school-building entrances.
  • 35:07 The reported cost was about $18,000, potentially using safety funds.
  • 35:23 Administration suggested that such a scanner could be more effective than a bag-only rule because it could detect knives or firearms regardless of bag type, with an SRO using a hand wand as follow-up.
  • No motion was made. The board heard the request and related options for possible later policy action.

East Hickman High School journalism trip request 36:16

  • 36:25 Students requested approval to attend the national Journalism Education Association conference in Nashville.
  • 36:43 The conference was described as a notable opportunity because it rotates around the country and is not always this close.
  • 37:12 The trip would include 4 students and adviser Grace Chapron.
  • 37:20 Cost breakdown presented:
    • $162 for a substitute for 2 days;
    • $2,520 for 3 hotel rooms for 3 nights;
    • $675 conference registration for 5 people;
    • $40 gas;
    • total stated as $3,637.
  • 37:55 Students said they planned to cover costs through fundraising, with a possible grant also available for registration assistance.
  • 38:18 Trip approved by motion and second; voice vote carried.

Hickman County High School JROTC Raider competitions and added reconnaissance trip 38:35

  • 39:15 JROTC students requested approval for two Raider-team competitions:
    • 39:27 Trojan Raider competition at Barron High School in Glasgow, Kentucky on September 27, 2025;
    • 39:43 Brigade Nationals at Fort Knox, Kentucky from October 23–26, 2025, including an overnight stay in barracks.
  • 40:25 Both competition trips were approved together by motion and second; voice vote carried.
  • 40:38 JROTC then requested an additional field trip the weekend before Brigade Nationals:
    • 40:46 purpose was to preview the course so cadets understand the event before the actual competition;
    • 40:55 the trip would also function as a staff ride/history visit to museums on the installation;
    • 41:09 described as a one-day trip down and back.
  • 41:19 The additional preparatory trip was separately approved by motion and second; voice vote carried.

East Hickman High School club request: Future Vets United 41:36

  • 42:42 Students presented a proposal for a new East Hickman High pre-veterinary club, Future Vets United.
  • 42:53 Purposes given for the club included:
    • preparing for CTE-day style competitions locally;
    • competing in an online veterinary-medicine competition sponsored by Texas A&M;
    • exposing students to veterinary and animal-care careers.
  • 43:29 Students cited projected local job growth of 19% in veterinary medicine by 2031.
  • 43:42 Additional benefits cited included community service, stronger college applications and resumes, leadership development, communication skills, critical thinking, and teamwork.
  • 44:20 Students said the club would also benefit the school by supporting student interests and giving students focused on the animal side of FFA a more specialized opportunity, while members would also join FFA.
  • 44:46 Startup cost was stated as none; meetings would be monthly during club time, with fundraising if needed.
  • 44:55 Proposed sponsor was the animal science and veterinary science teacher, identified in the meeting as Miss Pulk.
  • 45:22 Students reported 15 interested students already, with 6 expressing interest in competitions.
  • 46:12 Board discussion noted similar clubs in nearby systems, including Dixon.
  • 46:50 Administration announced a newly obtained grant that will allow veterinary-science classes to have the capacity for a horse on campus and related infrastructure, reinforcing the educational program behind the club.
  • 47:22 Club approved by motion and second; voice vote carried.
  • 47:42 Students said they plan to start the club after the first quarter, with the Texas A&M competition in the spring.

East Hickman High School gym roof architect contract 48:04

  • 48:09 Administration asked the board to approve an architect contract for the East Hickman High gym roof.
  • 48:16 The gym roof was said to remain under warranty but still leaks sporadically.
  • 48:25 A recent 3.5-inch rain caused no leak, but prior leaking had already damaged the floor.
  • 48:34 The gym floor’s value was estimated at at least $175,000, based partly on a $115,000 floor at Hickman County Middle School and the larger size of the East Hickman gym.
  • 48:53 The district proposed using KBJM, described as the architect firm that has worked on prior roof projects, to prepare bid materials.
  • 49:11 Administration said the district could not risk trying to limp through the school year with the current condition, and noted that the eventual construction project would also require bidding and later a budget amendment.
  • 49:34 Estimated timeline:
    • about 1 month to prepare bid documents;
    • hoped-for bid approval by October 20;
    • no later than November if delayed.
  • 49:52 The roof was described as a 20-year roof that is now at about 20 years old.
  • 50:13 Contract approved by motion and second; roll-call vote was unanimous, 5–0.

Hickman County High School classroom renovation change order 50:35

  • 50:41 Administration presented a change order of about $900 on the consumer-science classroom renovation.
  • 50:49 Reason given: the contractor expected to reuse some cabinetry around exhaust vents but, after demolition, could not salvage enough material and had to build new boxed surrounds.
  • 51:12 The added cost was described as about $300 per station.
  • 51:30 Change order approved by motion and second; roll-call vote was unanimous, 5–0.

Budget amendments 10–14 51:54

  • 52:02 Finance presented budget amendments 10, 11, 12, 13, and 14, with amendment 14 added that day.
  • 52:08 Amendments 10 and 11 concerned federal-program carryover.
  • 52:16 Amendment 10 in fund 142 budgets carryover dollars for the consolidated federal budget, including Title I, Title II, Title IV, and Title V.
  • 52:30 Finance explained that spring submissions anticipate carryover because not all needs can be funded initially; the amendment places those carryover dollars into the planned uses now.
  • 52:54 Amendment 11 budgets carryover in IDEA Part B and preschool special-education funds.
  • 53:09 Finance also explained a state-requested special-education funding adjustment:
    • 53:41 one SLP position paid from the 142 IDEA 901 account would be moved;
    • 54:00 an OT position historically paid there would instead be moved into fund 141;
    • 54:09 this was described as a wash financially, done to align federally allocated private-school responsibility dollars with the services they support.
  • 54:40 Amendment 12 budgets a private family donation to be distributed to specified schools according to donor instructions.
  • 54:57 Amendment 13 handled the formal movement of the speech pathologist and occupational therapist positions and associated dollars between funds.
  • 55:14 Amendment 14 covered mold-related expenses at Hickman County High School.
  • 55:21 Finance said about $90,000 had originally been budgeted in capital projects at the end of the prior school year, and this amendment shifts dollars to cover expenditures that had not originally been budgeted.
  • 55:54 Board questions clarified the mold event was not caused by a roof leak but by an HVAC failure:
    • 55:58 a unit lost refrigerant/freon;
    • 56:06 during “dead week,” the system blew 95-degree air with 70% humidity into the building.
  • 56:23 Administration said the failed unit was not under warranty.
  • 56:30 An environmental engineer had tested the room the prior week, and the room was reported healthy.
  • 56:54 Amendments 10–14 were approved together by motion and second; roll-call vote was unanimous, 5–0.

Policy 6.200 attendance: first reading approved with second reading waived 57:20

  • 57:36 Administration presented Policy 6.200 on attendance for first reading.
  • 57:44 The revision was recommended after review by the attendance team under Dr. Mark Dunlap.
  • 57:50 Main change: some actions now listed in tier 2 would be moved to tier 1, with new tier-1 language added.
  • 58:20 The packet showed deletions and relocations, with highlighted additions.
  • 58:45 Administration introduced Dr. Mark Dunlap as now handling attendance and safety functions formerly handled in part by another administrator.
  • 58:54 The stated purpose was to align the district’s attendance policy more closely with TSBA recommendations and reduce immediate principal involvement in tier-1 truancy meetings so principals can focus on instruction and more serious issues.
  • 59:28 Principals would still be involved at tier 2.
  • 59:45 Administration advised the board it could waive the second reading so the change could take effect immediately.
  • 1:00:08 The board approved Policy 6.200 as presented; discussion immediately afterward confirmed the second reading was waived, making the change effective without waiting until the next meeting.

Policy review batch 6.4081 through 6.503 1:00:27

  • 1:00:47 Administration said the board was nearing completion of another two-year policy review cycle and would begin the cycle again in November.
  • 1:00:47 Policies 6.4081 through 6.503 were presented for review/approval.
  • 1:01:17 The batch was approved by motion and second; voice vote carried.

Amended architect contract for CTE / consumer-science classroom project 1:01:37

  • 1:01:46 Administration said the architect discovered it had listed the wrong amount for the East CTE building / consumer-science renovation in the contract approved in February.
  • 1:02:04 The approved contract listed $8,500.
  • 1:02:08 The architect requested payment of $18,211.25, which administration said matched the amount previously communicated to former director Mr. Chilton in November.
  • 1:02:25 The discrepancy was described as someone entering the wrong amount between November and February.
  • 1:02:32 Board members characterized it as a $10,000 error in the district’s favor.
  • 1:03:01 Administration said the architect’s fee rate was about 8.57%, and because the project was about $170,000, the $18,000-range fee was the correct amount due.
  • 1:03:24 Staff noted the district had grant funds available for the project and enough money to cover the correction.
  • 1:03:41 The board approved the contract amendment by motion and second; roll-call vote was unanimous, 5–0.

Elections, Appointments, and Confirmations 1:04:12

  • 1:04:12 The board held its annual officer elections for 2025–2026.
  • 1:04:43 Chair nominations opened.
  • 1:04:52 Tim Hobbs was nominated for chair; no other nominations were made.
  • 1:05:11 Nominations were closed by motion and second.
  • 1:05:32 Tim Hobbs was elected chair by unanimous voice support.
  • 1:05:56 For vice chair, Doug Lane was nominated and seconded; no other nominations were heard, and he was selected without contest.
  • 1:06:31 For chair pro tem, Jane Herron was nominated; no competing nomination was reflected in the transcript, and she was selected without contest.
  • 1:07:10 For legislative representative, Christy Mays was nominated; no competing nomination was reflected in the transcript, and she was selected without contest.
  • 1:07:46 Two new student representatives were seated:
    • 1:07:58 Emily from East Hickman;
    • 1:08:03 Katie Bates from Hickman County High.
  • 1:08:21 Miss Baker was asked to continue serving as student-representative mentor and agreed.

Announcements 1:08:41

  • 1:08:41 Next board meeting scheduled for October 20 at Hickman County High School.
  • 1:08:58 A board member thanked central office staff for the recent forum setup and hospitality.
  • 1:09:44 Student representatives were invited to give school updates:
    • 1:09:54 Hickman County High reported the return of the Scarlet Regiment and color guard, plans to attend Beta Club convention, active fall sports, and the return of National Art Honor Society.
    • 1:10:23 East Hickman reported efforts to rebuild school spirit, strengthen traditions, and increase student engagement and attendance at events.
    • 1:10:54 Both schools noted upcoming homecoming activities; one student highlighted the school’s first homecoming dance in several years.
  • 1:11:12 Administration congratulated Hickman County High teacher Logan Campbell for winning Tennessee novice teacher of the year.
  • 1:11:24 Administration promoted Bennett’s Blessings’ “Bennett’s Bolt” fundraiser:
    • a 1K walk or 5K run on Saturday at 8:00;
    • the organization has given more than $12,000 to the district during the current director’s tenure, split equally among schools;
    • examples of use included buying shoes for a child and restoring internet service so a student could finish an online class.

Adjournment 1:13:12

  • 1:13:12 Meeting adjourned by motion, second, and voice vote.

Key figures and statistics

Figure Type Context / topic Timestamp
6:00 p.m. Time Proposed work-session start time 22:14
October 20 Date Target board meeting for strategic plan/OPEB action 22:34
$8,980 Donation / incentive Annual bank incentive tied to moving East Hickman High accounts to Apex Bank 23:07
$42,900 Donation / incentive Estimated 5-year bank incentive total from Apex Bank 23:15
5 years Time period Duration used for Apex Bank incentive estimate 23:15
60–70 feet Distance Estimated state right-of-way on East Hickman High campus for campaign signs 25:24
46 Headcount District enrollment decline 26:55
2,726 Enrollment Districtwide student count 27:00
$7,295 Per-student funding Funding per student under TISA estimate discussed 27:00
$335,000 Revenue impact Estimated effect of enrollment decline on next TISA allocation 27:09
27.86 Average Approximate current class-size figure 27:48
28.32 Average Approximate class-size figure at same point last year 27:56
August 22 Date Date of Kentucky football-game shooting cited in safety discussion 29:11
14-year-old Age Shooter age in cited Kentucky incident 29:20
18-year-old Age Victim age in cited Kentucky incident 29:20
45 minutes Travel time Distance reference to Waverly incident 29:35
80% Percentage Share of schools said to have controlled-access or screening policies 30:19
2 Count Example number of entrances to be staffed under clear-bag proposal 31:46
$18,000 Equipment cost Reported price of portable weapons-detection device 35:07
4 Headcount Students attending journalism conference 37:12
$162 Expense Substitute cost for journalism trip 37:20
2 days Time period Substitute duration for journalism trip 37:20
3 Room count Hotel rooms for journalism trip 37:29
3 nights Time period Hotel stay for journalism trip 37:29
$2,520 Expense Hotel cost for journalism trip 37:29
5 Headcount Registration count for journalism trip 37:36
$675 Expense Conference registration for journalism trip 37:36
$40 Expense Gas estimate for journalism trip 37:42
$3,637 Total expense Journalism trip total cost 37:46
September 27, 2025 Date Trojan Raider competition date 39:27
October 23–26, 2025 Date range Brigade Nationals trip dates 39:43
19% Percentage Projected veterinary-medicine job growth cited by students 43:29
2031 Year Target year for projected veterinary job growth 43:29
none Startup cost Future Vets United startup cost 44:46
15 Headcount Students interested in Future Vets United 45:22
6 Headcount Students interested in club competitions 45:22
3.5-inch Rainfall Rain amount referenced in gym roof discussion 48:25
$175,000 Asset value Estimated East Hickman gym floor value 48:34
$115,000 Asset value Hickman County Middle floor cost used as comparison 48:43
1 month Time period Estimated time to prepare roof bid package 49:34
20-year Warranty / lifespan Roof age/lifespan discussed 49:52
20 years Age Approximate current age of gym roof 49:52
5–0 Vote Roll-call approval of gym roof architect contract 50:26
$900 Change order Hickman County High consumer-science renovation change 50:41
$300 per station Unit cost Added cabinetry/boxing cost per station 51:12
5–0 Vote Roll-call approval of classroom renovation change order 51:42
10 Amendment number Federal/carryover budget amendment 52:02
11 Amendment number Federal/carryover budget amendment 52:02
12 Amendment number Private donation budget amendment 52:02
13 Amendment number Special-education fund/position shift budget amendment 52:02
14 Amendment number Mold/HVAC budget amendment added that day 52:02
142 Fund number Federal programs / consolidated budget fund 52:08
Title I Program Federal carryover category 52:24
Title II Program Federal carryover category 52:24
Title IV Program Federal carryover category 52:24
Title V Program Federal carryover category 52:24
141 Fund number Fund receiving OT position in special-education shift 53:41
142 IDEA 901 Account Account tied to SLP/private-school service allocation 53:50
$90,000 Budget amount Capital-project dollars tied to mold/HVAC issue 55:21
2025 Fiscal year reference Prior-year capital-project timing noted in budget discussion 55:30
95 degrees Temperature Air blown into building during HVAC failure 56:06
70% Humidity Humidity blown into building during HVAC failure 56:06
5–0 Vote Roll-call approval of budget amendments 10–14 57:07
6.200 Policy number Attendance policy revised and approved 57:36
tier 1 Policy structure Attendance intervention level revised 57:50
tier 2 Policy structure Attendance intervention level revised 57:50
6.4081 Policy number Start of policy batch approved 1:00:47
6.503 Policy number End of policy batch approved 1:00:47
$8,500 Contract amount Incorrect architect fee listed in February contract 1:02:04
$18,211.25 Contract amount Corrected architect fee requested 1:02:08
$10,000 Difference Approximate architect fee understatement/error 1:02:32
8.57% Fee rate Architect percentage discussed for CTE/consumer-science project 1:03:01
$170,000 Project cost Approximate consumer-science/CTE project value 1:03:12
5–0 Vote Roll-call approval of architect contract amendment 1:03:56
2025–2026 Term Board officer election year 1:04:35
October 20 Date Next board meeting date 1:08:41
1K Event distance Bennett’s Bolt walk option 1:11:32
5K Event distance Bennett’s Bolt run option 1:11:32
8:00 Time Bennett’s Bolt start time 1:11:38
$12,000 Donations Amount Bennett’s Blessings has given during current director’s tenure 1:11:55

External vendors, brands, and software

Name Type Context / topic Timestamp
Apex Bank Company Incentive package for moving East Hickman High School financial accounts 22:55
Gaylord Opryland Hotel Company Lodging site named for journalism conference trip 36:43
Texas A&M Company Sponsor of online veterinary-medicine competition tied to Future Vets United 43:03
KBJM Company Architect firm for East Hickman High gym roof bid preparation 48:53
TSBA Company Policy alignment and forum reference 58:54
TISA Software State funding formula/system referenced in enrollment-impact discussion 27:09
IDEA Software Federal special-education funding/program reference in budget amendments 52:54
FFA Brand Student organization affiliation referenced in Future Vets United proposal 44:35

Personnel changes

Name Role / office Change Context / topic Timestamp
Tim Hobbs Board of Education Chairman, District 3 Confirmed Elected board chair for 2025–2026; no opposing nomination reflected 1:04:52
Doug Lane Board of Education Vice-Chairman, District 5 Confirmed Selected as vice chair for 2025–2026; uncontested 1:06:11
Jane Herron Board of Education Chairman Pro Tem, District 1 Confirmed Selected as chair pro tem for 2025–2026; uncontested 1:06:47
Christy Mays Board of Education TN Legislative Rep., District 6 Confirmed Selected as legislative representative for 2025–2026; uncontested 1:07:28
Emily Student Representative, East Hickman Appointed New student representative introduced and seated 1:07:58
Katie Bates Student Representative, Hickman County High School Appointed New student representative introduced and seated 1:08:03
Miss Baker Board member / student representative mentor Confirmed Agreed to continue as mentor to student representatives 1:08:24

Laws and policies

Citation / name Level Type Context / topic Timestamp
Board Policy 1.806 School Policy Advertising/distribution materials and campaign signs at schools used as polling places 24:22
Hatch Act Federal Law Cited in discussion of political activity restrictions and school-campus campaign signs 25:40
Tennessee “little Hatch Act” State Law Referenced as restricting state employees’ political sign activity on campus 25:49
TISA State Policy Student-based state funding formula used to estimate enrollment-related revenue loss 27:09
Policy 6.200 School Policy Attendance/truancy procedures revised to shift some actions between tier 1 and tier 2 and reduce principal involvement at the earliest stage 57:36
TSBA recommendation School Policy Referenced as the model more closely matched by the revised attendance policy 58:54
Policies 6.4081–6.503 School Policy Policy batch reviewed and approved as part of two-year review cycle 1:00:47

Files

This document is an agreement for exclusive sponsorship and deposits between Apex Bank and East Hickman High School, effective October 1, 2025, and lasting for five years. It outlines the terms of the partnership, including the establishment of banking-related accounts, various donations, and sponsorship opportunities such as athletic fundraisers and promotional events. The agreement specifies that Apex Bank will provide financial support and promotional rights, including signage at school facilities and exclusive rights to certain fundraising activities. Additionally, it includes provisions for the sale of Apex-branded products at school events and details the responsibilities of both parties throughout the term of the agreement.

This document is a compilation of proposed fundraising activities for various school accounts, as outlined in the Tennessee Internal School Uniform Accounting Policy Manual. The excerpt includes requests for fundraising activities from different schools, such as yearbook sales, book fairs, and sports-related events, with specific details on the intended use of funds, expected student involvement, and approval dates. The document appears to cover multiple fundraising initiatives, with requests dated primarily in August 2025, and includes approvals from school principals and the Director of Schools, John Mullins. This excerpt provides a glimpse into the fundraising efforts planned for the upcoming school year, although it is only a portion of the complete document.

This document is the Director's Monthly Membership Attendance Report for the Hickman County School District, dated September 3, 2025. It provides detailed attendance data for various schools within the district, including Centerville Elementary, Centerville Intermediate, East Hickman Elementary, and others, covering the month of August 2025. The report includes metrics such as net enrollment, average daily membership, and attendance figures for each grade level, along with a district summary at the end. This excerpt represents only the beginning of the report, which likely continues with additional schools and summary data.

This document is the agenda for the Hickman County Board of Education's regular meeting scheduled for September 8, 2025, at 6:30 p.m. in RM 203 of the Board of Education Office Complex. It outlines the meeting's structure, including a call to order, public comment opportunities, and a moment of silence, followed by the agenda items. Key topics include special recognition for Employee of the Month Doug Lane, consent agenda items such as financial and personnel reports, and several items requiring board action, including trip requests and budget amendments. The agenda also notes upcoming board officer elections and announcements for future meetings.

This document is a packet of board policies from the Hickman County Board of Education, issued in September 2025. It includes several policy descriptors, such as 6.4081 on the Safe Relocation of Students, 6.409 regarding Reporting Child Abuse, 6.410 on Accidents and Illnesses, and 6.411 concerning Student Wellness. The policies outline procedures and responsibilities for school staff in various situations, including student safety, child abuse reporting, medical emergencies, and promoting student health and nutrition. The excerpt provides insights into the board's commitment to student welfare and compliance with state laws, though it only represents the beginning of the document.

This document is a board policy from the Hickman County Board of Education, specifically policy number 1.200, titled "Method of Election of Officers." It was issued on December 9, 2024, and rescinds a previous version issued on September 19, 2023. The policy outlines the procedures for electing the chairman and vice chairman during the third regular meeting of each fiscal year, including provisions for filling vacancies and the election of officers in the event of a run-off election. The excerpt provides foundational information about the election process for board officers, but additional details may be present in the complete document.

This document is a policy from the Hickman County Board of Education, specifically Descriptor Code 1.701, issued on December 4, 2023. It outlines the requirements for developing and implementing a five-year strategic plan aimed at addressing priority needs and ensuring continuous student growth. The policy mandates that the plan be incorporated into the TISA accountability report, which must be submitted to the Department of Education annually by November 1st. Additionally, it details the responsibilities of the Director of Schools in creating procedures to support this policy and emphasizes the importance of annual improvement plans and retreats for reviewing progress and setting future goals. This excerpt represents the beginning of the policy document and provides insight into the strategic planning framework for the school district.

This document is a board policy from the Hickman County Board of Education, specifically Descriptor Code 1.806, issued on February 5, 2024, concerning the advertising and distribution of materials in schools. It outlines the guidelines and restrictions regarding the use of school facilities and resources for advertising purposes, including the conditions under which non-profit organizations may collaborate with schools and the limitations on political literature and commercial advertising. The policy emphasizes the importance of maintaining an educational environment and sets forth procedures for the submission and approval of materials intended for distribution. This excerpt represents the beginning of the policy document, providing insight into its intent and regulatory framework.

This document is a Board Policy Information Sheet from the Hickman County Schools, dated September 2025, prepared by Misty Shelton, the VPK Supervisor/Licensure Coordinator. It includes a first reading of recommended changes to policy 6.200 regarding Attendance, as well as several policies up for review, including 6.4081 on Safe Relocation of Students and 6.409 on Reporting Child Abuse, among others. The excerpt indicates a focus on student safety and wellness, special education, and support for various student populations. The document serves to inform school board members of these policy updates and considerations.

This document is a Board Policy Information Sheet from the Hickman County Schools, dated September 2025, prepared by Misty Shelton, the VPK Supervisor/Licensure Coordinator. It includes a first reading of recommended changes to policy 6.200 regarding attendance, as well as several policies up for review, including 6.4081 on safe relocation of students and 6.409 on reporting child abuse, among others. The excerpt indicates a focus on student safety, wellness, and special education, highlighting the importance of these policies for the school board members' consideration. The document also emphasizes the district's commitment to non-discrimination in its educational practices.

This document is a budget amendment for the Hickman County Board of Education, specifically Budget Amendment No. 10, dated September 8, 2025. It outlines various revenue sources and expenditures related to federal programs, including detailed line items for salaries, social security, state retirement, medical insurance, instructional supplies, and other associated costs. The total budget amendment amount is $374,648.00, with allocations for Title I, Title II, Title IV, and Title V programs. This excerpt provides a snapshot of the financial adjustments being proposed for the upcoming fiscal period.

This document is a budget amendment report for the Hickman County Board of Education, specifically Budget Amendment No. 11, dated September 8, 2025. It outlines various revenue sources and expenditures related to federal programs, including detailed allocations for educational assistants, speech pathologists, and other salaries and wages. The document includes figures for social security, state retirement, medical insurance, and instructional supplies among other budget categories. This excerpt provides a snapshot of the financial adjustments being proposed or approved, reflecting a total budget amount of $294,993.03.

This document is a budget amendment for the Hickman County Board of Education, specifically Budget Amendment No. 12, dated September 8, 2025. It outlines adjustments to the General Purpose Fund (Fund 141), detailing a revenue increase of $4,000 attributed to a donation, which is reflected in the account descriptions and corresponding debit and credit entries. The document includes sections for approval and attestation by the Board Chair, John Mullins. This excerpt provides a glimpse into the financial adjustments being made, though it is based only on the beginning of the file.

This document is a budget amendment for the Hickman County Board of Education, specifically Budget Amendment No. 13, dated September 8, 2025. It outlines adjustments to the General Purpose Fund (Fund 141), detailing various accounts related to the funding of a Speech Pathologist and associated costs such as Social Security and State Retirement. The amendment reflects a total adjustment of $83,988.00, with justifications provided for the movement of funding sources, including a shift to Federal Funding and discussions regarding IDEA Part B Funding. This excerpt represents the beginning of the budget amendment document, indicating the financial adjustments being proposed.

This document is a budget amendment from the Hickman County Board of Education, specifically Budget Amendment No. 14, dated September 8, 2025. It outlines adjustments to the General Purpose Fund (Fund 141), detailing the allocation of $60,000 for Other Equipment and $30,000 for Other Capital Outlay, with a total of $90,000 designated for Mold Abatement projects at HCHS. The excerpt indicates the movement of capital funds to cover expenses incurred from projects paid out of the 2025 budget. The document includes approval signatures from the Board Chair, John Mullins, suggesting it is an official record of financial adjustments.

This document is a payment register from Hickman County Finance, dated August 2025, detailing various transactions processed by the county. The register includes payments made to multiple vendors, categorized under different accounts such as Cafeteria and General Purpose, with specific payment numbers, vendor names, IDs, payment dates, and amounts. The excerpt shows a variety of payments, including those to local schools and service providers, indicating the financial activities of the county during this period. The document is likely part of a larger financial reporting system, providing transparency and accountability for public funds.

This document is the agenda for the Hickman County Board of Education's regular meeting scheduled for September 8, 2025, at 6:30 PM in Room 203 of the Central Office. It outlines the meeting's structure, including sections for public comment, a moment of silence, and the Pledge of Allegiance. Key topics include the approval of the agenda and minutes from the previous meeting, special recognitions, consent agenda items, and various items requiring board action such as trip requests, budget amendments, and board policy revisions. The document also indicates upcoming board officer elections and announcements for future meetings.

This document is a trip request submitted by East Hickman High School for the National Conference for Student Journalism, scheduled for November 13-16, 2025. The request, dated August 12, 2025, outlines the intention for journalism students to attend the conference in Nashville, which will require two school days off. The document includes details about the number of students and chaperones, as well as potential funding through grants for lodging and registration fees. It is noted that the request is pending approval from the Hickman County Schools Board, as per policy regarding out-of-state trips.

This document is a Summary Financial Statement for Hickman County Finance, created by Michael Elkins on September 5, 2025, covering financial data for August 2025. It includes detailed revenue and expenditure information for the General Purpose School, School Federal Projects, and Central Cafeteria, highlighting year-to-date and month-to-date figures along with budget estimates. Key topics include various revenue sources such as property tax, local option sales tax, and federal grants, as well as expenditures across multiple educational programs and services. The excerpt provides a snapshot of financial performance, indicating areas of surplus and deficit, but is based only on the beginning of the file.

This document is a change order prepared for the Hickman County High School renovation project, dated August 3, 2025. It details the addition of plastic laminate soffits above microwave cabinets, including a breakdown of labor and material costs associated with this change. The total cost for this change order is listed as $907.60, which includes labor, materials, overhead, and profit. The document appears to be an official record related to construction modifications for the school, intended for Lyle Cook Martin. This excerpt provides an overview of the financial implications of the change order but does not include additional context or decisions made by the board or committee.

This document is an agenda item request submitted by Hickman County High School for the Hickman County Schools Board, dated August 29, 2025. The request pertains to the HCHS JROTC's participation in the Brigade Raider Challenge scheduled for October 23-27, 2025, at Fort Knox, Kentucky. The document outlines the event details, including the competition involving the top 14 cadets from various JROTC programs across seven states, and mentions the provision for at least one female chaperone during the event. Additional information regarding travel logistics to Fort Knox is also included, although this excerpt only provides a portion of the overall content.

This document is an agenda item request submitted to the Hickman County Schools Board on August 29, 2025, regarding the HCHS JROTC's participation in a Raider Challenge competition at Barren County High School in Glasgow, KY, scheduled for September 27, 2025. The request outlines the need for approval to leave during the 7th period on September 26, 2025, and to return the following day after the awards ceremony. It includes signatures from the person requesting the item, Seneca Moore, and the building principal, Roby Emason. The excerpt provides an overview of the competition logistics and the school's intent to compete against 20 other teams.

This document is the minutes from the Hickman County Board of Education's regular board meeting held on August 4, 2025, at 6:30 PM in Central Office - Room 203. The minutes detail the proceedings of the meeting, including the approval of the agenda, previous meeting minutes, and various reports such as the personnel and financial reports. Key items discussed include the approval of a bid for a walk-in freezer, updates to the certified salary schedule, and several budget amendments. The document also notes the absence of board member Sherri Baker and includes motions made by various members, all of which passed unanimously.

This document is a trip request submitted by Connie Graves, the sponsor of the Eagle's Eye student newspaper from EHHS, to the Hickman County School Board, dated September 8, 2025. It outlines the details for a group of approximately four students attending the National Conference for Journalism Education Association in Nashville from November 13-16, 2025. The request includes a cost breakdown for expenses such as substitute teacher fees, hotel accommodations, conference registration, transportation, and food, totaling $3,637. The document indicates that upon approval, students may seek grants for the registration fee and that fundraising will be conducted to cover additional costs.

This document is a contract agreement between Hickman County Schools and Kaatz, Binkley, Jones & Morris Design Teams, dated September 3, 2025. It is based on the AIA Document B101-2017 and outlines the terms and conditions under which the Design Team will provide architectural services for the re-roofing project of the gymnasium at East Hickman High School. The contract includes sections detailing the responsibilities of both the Owner and the Design Team, initial information regarding the project, and the scope of services to be provided. The excerpt indicates that further details, including budget and milestone dates, are to be determined.

This document is a correspondence from Lyle Cook Martin Architects, dated September 4, 2025, addressed to Hickman County Schools regarding an amendment to AIA Document B101-2017. The correspondence requests a correction to the compensation amount for the Consumer Science Classroom Renovation, changing it from $8,500.00 to $18,211.25, as previously proposed in an email. The letter acknowledges a mathematical error made by a former employee and expresses understanding if the board does not accept the amendment. The document concludes with a request for the recipient to sign and date if in agreement with the proposed adjustment.

This document is the September 2025 Personnel Report prepared by John Mullins for the Board Members of the County Schools. It outlines various personnel matters including leave of absence requests, hiring of professional and support staff, resignations, retirements, and transfers. The report lists numerous new hires, particularly a significant number of substitute teachers and food service staff. The excerpt provides a glimpse into the staffing changes and appointments within the school district for the specified month.

This document is a revised board policy from the Hickman County Board of Education, specifically focusing on attendance (Descriptor Code 6.200), and it is presented for a first reading dated September 2025. The policy outlines the expectations for student attendance, including definitions of excused and unexcused absences, the responsibilities of the attendance supervisor, and the procedures for addressing truancy. It details the progressive truancy intervention plan, which includes multiple tiers of support and intervention for students with excessive absences. The excerpt provides an overview of the policy's intent to promote student attendance as a critical factor in academic achievement, along with the legal references and administrative procedures that support its implementation.

This document is a communication from the Tennessee State Employees Association (TSEA) titled "The Little Hatch Act," dated October 4, 2022. It serves to remind state employees of the legal limitations regarding their involvement in political activities, particularly in light of the upcoming General Election on November 8. The excerpt outlines the regulations that govern political activity for state employees, referencing both state law and federal law, and highlights specific prohibitions such as displaying campaign materials on state property and engaging in political activities during work hours. The document aims to inform and guide state employees on compliance with these regulations to avoid potential consequences.