Hickman County TN

Wisdom is the principal thing; therefore get wisdom: and with all thy getting get understanding. Proverbs 4:7

School Board · Meeting · Jun 3, 2024

Mon, Jun 3, 2024

Hickman County Board of Education meetings, including regular sessions and special called meetings.

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This outline was generated by an LLM from a transcript and may contain errors or inaccuracies. Prefer the original recording when available.

Highlights:

The board approved a series of annual and budget-related items tied to the coming fiscal year, including the 2024–25 meeting schedule, annual agenda, placeholder federal budgets, Budget Amendment 35, a recurring resolution allowing the director to designate reserves, authority for the executive committee to close out the fiscal year, the differential pay plan, and updated salary schedules. Salary and staffing discussion centered on the state-driven push to get beginning teacher pay to $50,000 by 2026–27, the estimated cost of each 1% raise at about $200,000, and the compounding effect of last year’s 6% increase followed by this year’s 4% increase. An attempt to raise food service base pay by $2 per hour failed for lack of a second because members argued it would reopen a budget already approved by the county.

The most debated operational items were a technology-services contract negotiation, a new phone/intercom conversion led through ENA, and the school system’s golf-course memorandum with the city course. The board authorized negotiation with Bluegrass to reduce a proposed technology-services contract from $35,000 closer to $20,000–$25,000 after internalizing more IT work, and approved up to $126,000 for the ENA phone system, driven largely by the lack of classroom phone/intercom capability at Hickman County High School. The golf-course agreement for $8,000 was approved after extended discussion, but several members said the memorandum needs clearer drafting and a future cost analysis. Other notable threads included TCAP growth in 19 of 25 reported categories, a middle school basketball camp overnight trip, four tenure approvals, policy changes on student wellness, non-resident tuition, and parent/family involvement, plus notice that annual teacher contracts may be replaced by evergreen contracts brought back in July.

Approval of Minutes and Agenda 13:30

  • 13:30 Budget committee minutes from May 2, 2024 approved without dispute.
  • 14:12 Regular meeting minutes from May 6, 2024 approved; members noted the May 20 minutes were delayed and would come at the next meeting.
  • 14:59 Agenda for June 3 approved without amendment.

Special Recognitions 15:26

Employee of the Month 15:26

  • 15:34 Christy Fisher was recognized as Employee of the Month for work at Hickman County Elementary, praised for dependability, student support, and willingness to work beyond the regular school day.

Friend of Education 17:41

  • 17:55 Brad Martin received the Friend of Education award for long-term support of the school system, athletic attendance, board-meeting attendance, and helping create the Business Education Council with former CTE coordinator John Qualls to connect students with employers and postsecondary partners.

Consent Agenda 20:19

  • 20:27 Consent agenda approved unanimously.

Department / Official Reports

Director of Schools / Academic update 21:24

  • 21:32 TCAP results remained under embargo, but the district had raw data for 25 of 31 tested categories.
  • 22:18 Students showed year-over-year growth in 19 of 25 reported areas; six categories were still pending, including some high school math and second-grade results.
  • 23:10 The embargo was expected to lift on June 24, after which fuller quantified results would be shared.
  • 22:33 Administration emphasized growth, instruction, and credited students, teachers, and administrators for the gains.

New Business / Agenda Items

Overnight trip request: middle school boys basketball camp 23:39

  • 23:46 Hickman County Middle School boys basketball requested approval for an overnight trip to a basketball camp at Bethel University in McKenzie.
  • 24:18 The team planned to take 12 players, with dorm rooms holding up to 8 but the group placing 6 to a room; 3 coaches would attend, including head coach Mason Floyd and assistant coach Patrick Brady.
  • 24:55 Motion to approve the trip passed without opposition.

Technology services bid and negotiation authority 25:19

  • 25:27 Administration presented a technology-services bid for outside assistance; only Bluegrass submitted a bid.
  • 25:46 The prior contract had been $45,000 per year for the last 3 years.
  • 26:09 Administration said the district now needs less outside support because newer equipment is in place and more duties have been brought in-house.
  • 26:50 Members said they were disappointed in the limited discount and wanted authority to negotiate the proposal down.
  • 27:07 The new proposal was described as $35,000, but board discussion indicated they wanted a target closer to $20,000–$25,000.
  • 27:50 Finance said the budget carried $35,000 in expectation of pushing the final price lower.
  • 28:06 Motion to authorize negotiation of the technology-services contract passed by roll call, 6 in favor, 1 absent.

2024–25 board meeting schedule 28:48

  • 28:48 The board reviewed next year’s meeting schedule, with some meetings moved off the first Monday because of Labor Day, fall break, and timing issues around preparing packets.
  • 29:32 Some meetings were intentionally scheduled at specific locations, partly to avoid extra audio/video costs and partly to improve turnout for awards events.
  • 31:28 Members noted the workload of reviewing roughly 13 board policies each month as a reason some spacing matters.
  • 31:37 Schedule approved without opposition.

Annual board agenda 31:49

  • 31:57 The annual agenda listing recurring monthly items was presented as the board’s standard yearly planning document.
  • 32:05 Motion to approve the annual agenda passed unanimously.

Tenure recommendations 32:28

  • 32:42 Administration explained that tenure requires 5 consecutive years of service and an effectiveness level of 4 or 5.
  • 32:59 The following employees were recommended and approved for tenure:
    • Bethany Powers
    • Elizabeth Grover
    • Dylan Shelby
    • Tonda Gainey
  • 33:07 Motion passed without opposition.

Phone system / intercom replacement with ENA 33:23

  • 33:41 Administration presented an estimate from ENA, which already provides internet service, to replace and expand school telecommunications.
  • 33:56 The proposal included recurring monthly costs, but administration said offsetting contract changes should still reduce total telecommunications spending.
  • 34:19 Hickman County High School was the most expensive site because it would receive classroom intercom/phone capability in every room.
  • 34:34 The installation cost for Hickman County High School was described as about $93,000, because the school still uses its original non-VoIP intercom setup.
  • 34:42 Members were told teachers at Hickman County High School do not currently have classroom phone/intercom handsets comparable to East Hickman High School, raising safety and operational concerns.
  • 35:42 Administration said room-to-room and room-to-office communication would be especially important in emergencies, and that after the project both high schools would have matching capabilities.
  • 37:52 The recurring cost was discussed as about $2,600 per month, higher than expected.
  • 38:00 Administration said the district currently pays about $6,000 per month in service charges and long distance, and expected the new arrangement to cut monthly spending by about $3,500.
  • 38:09 Members noted the district would eliminate long-distance charges, including charges for calling 615 numbers from the central office.
  • 39:29 The district would still retain an AT&T landline at each site for backup communications if internet or cellular service fails; fire and alarm systems would also remain tied to landline service.
  • 40:07 Administration said some cheaper options were not used because needed encryption and security for personal data had to be maintained; fax capability would continue digitally.
  • 41:56 A motion was made for $120,000, then amended upward to $126,000 to allow wiggle room if room counts or installation details changed.
  • 42:47 Members confirmed ENA would be the installer/contractor and heard it serves roughly 60% of Tennessee school systems.
  • 43:17 Administration expected implementation before school resumed.
  • 43:26 Motion to approve up to $126,000 passed by roll call, 6 in favor, 1 absent.

Budget Amendment 35 43:44

  • 43:52 Budget Amendment 35 added newly available federal funds identified through audit and state review.
  • 44:01 The amendment covered Title I, Title II, Title IV, and ESSER 3 adjustments, including moving dollars among lines to ensure proper spending.
  • 44:25 Motion to approve Budget Amendment 35 passed by roll call, 6 in favor, 1 absent.

Resolution to grant authority to designate reserves 44:55

  • 45:10 Administration described this as a recurring annual accounting item allowing the director flexibility to move funds as needed while still requiring documentation and amendments.
  • 45:43 Motion approving the reserve-designation authority passed by roll call, 6 in favor, 1 absent.

Executive committee authority to close out the fiscal year 46:24

  • 46:31 The board approved annual authority for the executive committee to close out the books for the fiscal year ending June 30.
  • 46:40 The authority covered the board chair, finance staff, and administration working with Crystal Fitzgerald to complete year-end closeout.
  • 46:54 Members stressed that amendments would still have to come back before the board.
  • 47:11 Motion passed by roll call, 6 in favor, 1 absent.

Placeholder federal-program budgets 47:47

  • 47:57 Administration presented placeholder budgets in fund 142 for federal programs for the upcoming fiscal year so the district can begin operating on July 1.
  • 48:21 Placeholder items for ESSER 3 and Title V would come later, with ESSER 3 depending on year-end positioning and Title V expected to be carryover only with no new allocation.
  • 48:54 Members clarified these are expected receipts and budget authority, even though funds arrive only through reimbursement requests.
  • 49:11 Motion to approve the placeholder amounts passed by roll call, 6 in favor, 1 absent.

Differential pay plan 49:47

  • 49:54 Administration presented the differential pay plan, modeled on the existing structure and already included in the approved budget.
  • 50:08 The plan allows signing and/or retention bonuses for hard-to-fill areas such as math, secondary science, and special education.
  • 50:15 The district currently had 4 middle school math vacancies.
  • 50:23 Members also heard there were 4 or 5 special education vacancies districtwide.
  • 50:56 The plan rewards teachers with effectiveness levels 4 and 5, with different compensation tiers.
  • 51:27 The maximum incentive amounts discussed were $1,000 and $2,000, though actual payouts depend on participation and available totals.
  • 51:57 Administration added that the plan also compensates teacher mentors for novice teachers and staff providing social-emotional support.
  • 52:38 Finance identified the budget line as “other salaries,” including a 71100 line and DP code reference.
  • 53:07 Motion to approve the differential pay plan passed by roll call, 6 in favor, 1 absent.

Salary schedules and pay scales for 2024–25 53:50

  • 53:59 Administration said the budget increased salary schedules by 4% per step.
  • 54:15 Beginning teacher pay for a bachelor’s degree, 0 years of experience, would be $44,860 for the coming year.
  • 54:24 Members linked that figure to the state requirement to reach $50,000 by 2026–27.
  • 55:01 Finance estimated each 1% pay increase costs roughly $200,000 in fund 141.
  • 55:10 Members noted that implies about $2 million of added pay costs over the last two years, with last year’s 6% raise and this year’s 4% raise compounding.
  • 55:42 The current year’s increase was described as roughly $1 million, and one member projected the cumulative effect could approach $5 million by 2026–27.
  • 55:56 Discussion focused on whether future raises must be equal across all steps and employee groups; administration noted the state’s minimum salary target does not require identical percentage increases for every category.
  • 57:38 Members characterized the state mandate as at least partially funded, not wholly unfunded.
  • 58:15 The board discussed past local resolutions requiring teacher raises to mirror state employee raises, saying that rule no longer applies.
  • 58:46 Members caught outdated “B” scale references in the printed schedule and directed administration to revise the labels to “certified.”
  • 1:00:42 Finance said the May TISA estimate was about $32,000–$35,000 lower than the April estimate, underscoring that state funding projections are still moving.
  • 1:01:05 One member urged future schedules to replace formula-based pay descriptions with clearer published tables so applicants can easily see projected salaries.
  • 1:03:49 A motion to approve the salary schedules was on the floor.
  • 1:04:02 An amendment was proposed to add $2 per hour to food service base pay, arguing current rates lag nearby systems.
  • 1:04:19 Other members opposed taking that step through the salary-schedule vote, saying it would alter a budget already debated and approved.
  • 1:04:43 The food-service amendment failed for lack of a second.
  • 1:06:05 Before the final vote, members publicly noted potential conflicts because family members work in the school system, but stated those conflicts did not affect their votes.
  • 1:07:01 Salary schedules and pay scales approved by roll call, 6 in favor, 1 absent.

Annual personnel decisions report 1:07:29

  • 1:07:36 Administration presented annual personnel packets covering districtwide and school-level reemployment, tenure status, support and certificated employees, and non-renewals.
  • 1:08:33 Members asked whether a vote was required; administration said state law requires the annual presentation and the agenda listed it as an action item.
  • 1:08:56 The board voted to accept the personnel decisions report.
  • 1:09:31 A member asked why some principals appeared on the districtwide list; administration explained principals cannot recommend themselves for reemployment, and high-school assistant principals may have appeared differently because they are 12-month employees.

Discussion: moving from annual contracts to evergreen contracts 1:10:17

  • 1:10:24 Administration raised the possibility of ending yearly re-issuance of teacher employment contracts.
  • 1:10:56 Under current law as described in the meeting, a teacher remains employed unless the director gives written non-renewal notice within 5 days of the last school day.
  • 1:11:13 Administration argued annual contracts create heavy administrative burden for roughly 400–500 employees and add little value because salary schedules and board-approved personnel actions already define continued employment.
  • 1:12:13 Members clarified they were not proposing “no contracts,” but a contract that automatically renews unless changed by law or written notice.
  • 1:12:53 Tenured and non-tenured employees would still have different contract forms; most employees would receive a probationary contract and then a tenure contract once eligible.
  • 1:13:34 The board discussed Tennessee’s 2011 tenure-law changes and grandfathering of some earlier tenured employees.
  • 1:15:11 Administration said it would work with the board attorney and bring a proposal back in July.

Tennessee Small School Systems Equity Fund membership 1:15:25

  • 1:15:35 The board considered annual dues for the Tennessee Small School Systems Equity Fund, which advocates for rural districts in Nashville.
  • 1:15:42 Administration referenced longtime leadership by Wayne Falls and current leadership by Wayland Marrs.
  • 1:16:13 The organization was said to date to about 1994, making this roughly 30 years of participation.
  • 1:16:47 Members noted last year’s dues approval had been delayed and later corrected, while prior requests for extra lawsuit-related funding had not been approved.
  • 1:17:20 A member asked what the district receives for the dues; administration said the organization lobbies the state on behalf of small school systems for equitable funding.
  • 1:18:49 Motion approved dues of $3,338.25 by roll call, 6 in favor, 1 absent.

Golf course memorandum of understanding 1:20:06

  • 1:20:15 Administration presented the annual agreement with the city golf course for $8,000.
  • 1:20:23 The agreement covers use by 2 middle school teams and 2 high school teams, generally Monday through Thursday or as otherwise scheduled in season.
  • 1:20:39 Members flagged a clause that only certain student participants are covered while others may still owe greens fees.
  • 1:21:36 Administration said the agreement gives 10 free middle-school memberships, split as 5 for East and 5 for Hickman County.
  • 1:22:02 Junior memberships were described as about $450 each, and one member compared the implied value of those memberships against the $8,000 district payment.
  • 1:22:44 High school players generally do not receive free memberships under the agreement and may pay per-round fees if they lack family or junior memberships.
  • 1:23:24 Participation estimates were roughly 15–20 golfers at Hickman County High School, about 10 at East Hickman High School, and fewer at the middle-school level, for perhaps 40–45 students total.
  • 1:24:28 Discussion highlighted a greens-fee structure of about $1 per hole, or $9 / $18 depending on holes played.
  • 1:25:47 Members pressed to understand what exactly the $8,000 buys beyond the middle-school memberships, reduced middle-school greens fees, and course shutdowns for school tournaments.
  • 1:26:32 One member said the memorandum appeared to benefit middle-school non-members more clearly than high-school players.
  • 1:28:05 Several members asked for the agreement to be rewritten more clearly and accompanied next year by a cost analysis comparing district payment versus individual student fees.
  • 1:30:25 Administration said the arrangement dates back to the course’s shift from private to public operation and that the city wants to continue on the same basis.
  • 1:31:58 Administration disclosed the golf-course superintendent had called that day asking whether the agreement could be increased to $12,000, but administration refused because the packet already reflected $8,000 and that was the amount previously discussed with the mayor.
  • 1:31:01 Administration defended the partnership, saying golf has sent more local students to college on scholarships than any other sport and that the system wants to maintain a city partnership while cleaning up the language next year.
  • 1:34:09 Motion to approve the $8,000 memorandum passed by roll call, 6 in favor, 1 absent.

Board policies 1:34:40

  • 1:34:49 Policy 6.411 Student Wellness was presented for first reading with added language barring school cafeterias from selling caffeinated energy drinks.

  • 1:35:24 Motion for first reading of 6.411 passed unanimously.

  • 1:35:40 Policy on attendance of non-resident students came up for second reading to remove mandatory tuition language because state law says tuition “may” rather than “shall” be charged.

  • 1:36:14 Motion to approve the second reading passed without opposition.

  • 1:36:40 Policy 4.502 on family/parent involvement was discussed at length on second reading.

  • 1:37:20 Administration said the policy arose from questions about parents attending holiday meals and was intended to balance parental involvement with safety, logistics, and facility limits.

  • 1:38:00 Administration gave an example of staggering invitations by grade and meal event, potentially adding an Easter meal so K–5 parents might each have multiple opportunities over time instead of all families attending the same event.

  • 1:38:51 Members said schools may have roughly 100 children per grade and therefore might need to prepare for 200 extra meals if all parents were invited at once.

  • 1:39:24 Administration committed to maximize parent involvement and noted expanded access this year, including opening high-school pep rallies and inviting parents to Senior Walk.

  • 1:39:32 A member objected that the phrase “including but not limited to” sounded too definite for listed activities and wanted wording that better preserved administrative discretion.

  • 1:43:24 The board amended line 3 on page 3 to say parents may attend daytime school activities “such as” the listed examples.

  • 1:44:00 Policy 4.502 with that revision passed on second reading.

  • 1:44:19 Policies 3.500 through 4.202 were approved as reviewed, without opposition.

  • 1:44:45 Members were warned to expect several first readings in July after the legislative session and a policy-update webinar.

Announcements 1:44:59

  • 1:45:06 The next board meeting was set for July 8, 2024 at 6:30.
  • 1:45:20 Members discussed the director’s evaluation materials on the TSBA platform and reminded members to complete them.
  • 1:47:11 Members referenced upcoming education-law and policy training opportunities through TSBA, including an August event in Jackson.
  • 1:48:33 Administration announced that Amy Mumby, currently assistant principal, had been selected as the next principal of Centerville Elementary after interviews conducted by district leadership.
  • 1:48:54 Administration said the assistant principal position would now be posted.
  • 1:49:02 It was announced that Margon (name uncertain from transcript) would not return, citing a desire to focus on volleyball.
  • 1:49:40 Meeting adjourned.

Key figures and statistics

Figure Type Context / topic Timestamp
May 2, 2024 Date Budget committee minutes approved 13:30
May 6 Date Regular meeting minutes approved 14:12
May 20 Date Missing minutes to be brought later 14:41
25 Count TCAP categories with returned results 21:47
31 Count Total TCAP-related categories referenced 21:47
19 Count Categories showing student growth year over year 22:18
6 Count TCAP categories still pending 22:04
June 24 Date Expected end of TCAP embargo 23:10
12 Headcount Basketball players traveling to camp 24:18
8 Capacity Dorm-room capacity at camp 24:18
6 Headcount Students planned per dorm room 24:26
3 Headcount Coaches attending basketball camp 24:34
$45,000 Contract amount Prior annual technology-services contract 25:46
3 years Time period Length of prior Bluegrass contract term discussed 25:46
$35,000 Proposed expense Current technology-services bid under discussion 27:07
$20,000–$25,000 Negotiation target Board’s desired range for technology-services contract 27:07
13 Count Approximate number of policies reviewed each month 31:28
5 consecutive years Requirement Service needed for tenure 32:42
4 Rating level Minimum effectiveness level mentioned for tenure eligibility 32:42
5 Rating level Higher effectiveness level mentioned for tenure eligibility 32:42
$93,000 Capital expense High-school portion of phone/intercom upgrade 34:34
2007 Year Approximate date cited for East Hickman High’s more modern system 36:06
2008 Year Approximate date cited for East Hickman High’s more modern system 36:06
$2,600 per month Recurring expense Estimated new monthly phone-system cost 37:52
3 years Time period Approximate break-even timeframe mentioned in discussion 38:00
615 Area code Calls from central office currently treated as long distance 38:09
$6,000 per month Recurring expense Current telecommunications service and long-distance cost 38:27
$3,500 Savings Estimated monthly reduction under new phone arrangement 38:34
$120,000 Proposed expense Initial approval amount proposed for ENA system 41:56
$126,000 Approved expense Final approval amount for ENA system 42:38
60% Share Approximate share of Tennessee school systems said to use ENA 43:01
35 Amendment number Budget Amendment 35 43:44
Title I Grant category Federal funds included in Budget Amendment 35 44:01
Title II Grant category Federal funds included in Budget Amendment 35 44:01
Title IV Grant category Federal funds included in Budget Amendment 35 44:01
ESSER 3 Grant category Federal funds included in Budget Amendment 35 44:11
June 30 Date Fiscal year end for closeout authority 46:31
142 Fund number Placeholder federal-program budgets 47:57
July 1 Date Start date for operating under placeholder budgets 48:14
4 Vacancy count Middle school math vacancies 50:15
4 or 5 Vacancy count Special education vacancies 50:23
4 Rating level Differential pay eligibility tier 50:56
5 Rating level Differential pay eligibility tier 50:56
$1,000 Incentive cap Lower differential-pay maximum discussed 51:27
$2,000 Incentive cap Higher differential-pay maximum discussed 51:27
71100 Budget code Differential pay plan line reference 52:48
4% Raise percentage Salary schedule increase per step for 2024–25 53:59
$44,860 Salary Bachelor’s degree, 0 years experience starting teacher pay 54:15
0 years Experience Starting teacher step referenced 54:15
$50,000 Salary target Required beginning teacher pay goal 54:24
2026–27 Fiscal year Deadline discussed for $50,000 starting pay 54:24
1% Raise increment Estimated cost basis discussed 55:01
$200,000 Cost estimate Approximate cost of each 1% raise 55:01
141 Fund number Operating fund discussed in salary-cost estimate 55:01
$2 million Cumulative cost Added pay costs over two years, as discussed 55:10
6% Raise percentage Prior year certificated raise referenced 55:26
$3,000 Raise amount Prior year non-certified step amount referenced 55:33
$1 million Cost estimate Approximate current-year increase 55:42
$5 million Projection Cumulative salary effect projected by member 55:49
2011 Year Tennessee tenure-law change discussed 1:13:34
400–500 Headcount Approximate number of annual contracts described as administrative burden 1:11:22
5 days Time period Written non-renewal notice window discussed 1:10:56
July Date Target month to return evergreen contract proposal 1:15:11
1994 Year Approximate founding date of Small School Systems Equity group 1:16:21
30 years Time period Approximate duration of membership/organization history 1:16:21
$3,338.25 Dues TSSEF membership approved 1:19:21
$8,000 Expense Golf-course memorandum amount approved 1:20:15
2 Team count Middle school golf teams covered 1:20:23
2 Team count High school golf teams covered 1:20:23
10 Membership count Free middle-school memberships under golf agreement 1:21:36
5 Membership count Free memberships allocated to East middle school 1:21:45
5 Membership count Free memberships allocated to Hickman County middle school 1:21:45
$450 Membership price Approximate junior membership cost 1:22:02
15–20 Headcount Hickman County High School golfers last year 1:23:24
10 Headcount Approximate East Hickman High golfers 1:23:34
40–45 Headcount Total golfers across programs estimated 1:23:42
$1 per hole Fee rate Golf greens-fee structure described 1:24:28
$9 Fee Lower greens fee discussed 1:24:44
$18 Fee Higher greens fee discussed 1:24:44
$12,000 Proposed expense Increase requested by golf-course superintendent and rejected 1:31:58
6.411 Policy number Student wellness policy 1:34:49
4.502 Policy number Parent/family involvement policy 1:36:48
100 Headcount Approximate students per grade used in meal-planning example 1:38:41
200 Headcount Additional meals schools may need to prepare for parent attendance 1:38:51
3 Line number Line revised in Policy 4.502 1:43:24
3 Page number Page revised in Policy 4.502 1:43:24
3.500 Policy number Beginning of policy review range approved 1:44:19
4.202 Policy number End of policy review range approved 1:44:19
July 8, 2024 Date Next board meeting 1:45:06
6:30 Time Next board meeting time 1:45:06

External vendors, brands, and software

Name Type Context / topic Timestamp
Bethel University Company Destination for middle school boys basketball camp in McKenzie 24:10
Bluegrass Company Sole bidder on technology-services contract; board authorized negotiation 25:36
ENA Company Proposed phone/intercom and telecom system upgrade 33:41
AT&T Company Existing phone/long-distance and backup landline service 38:09
T-Rex Tape Brand Mentioned during Employee of the Month recognition 16:31
TSBA Company Director evaluation platform and policy/training references 1:45:41

Personnel changes

Name Role / office Change Context / topic Timestamp
Bethany Powers School employee Tenure granted Met tenure requirements; approved by board 32:59
Elizabeth Grover School employee Tenure granted Met tenure requirements; approved by board 32:59
Dylan Shelby School employee Tenure granted Met tenure requirements; approved by board 32:59
Tonda Gainey School employee Tenure granted Met tenure requirements; approved by board 32:59
Amy Mumby Assistant Principal, Centerville Elementary Promoted Selected as next principal of Centerville Elementary after interviews 1:48:33
Margon Board member or school-affiliated position unclear Resigned / not returning Announced she would not be back and wanted to focus on volleyball; exact role unclear from transcript 1:49:02

Laws and policies

Citation / name Level Type Context / topic Timestamp
TISA State Law State funding estimates discussed in relation to salary schedules and moving projections 1:00:17
Policy 6.411 School Policy Student wellness; added restriction on sale of caffeinated energy drinks 1:34:49
Policy 4.502 School Policy Family/parent involvement; revised wording to preserve discretion while promoting access 1:36:48
Attendance of non-resident students policy School Policy Tuition language revised because law says districts “may” rather than “shall” charge tuition 1:35:40
Tennessee tenure law changes (2011) State Law Discussed in relation to evergreen contracts and grandfathered tenure status 1:13:34
Policies 3.500–4.202 School Policy Annual review range approved 1:44:19

Files

This document is a budget packet for Hickman County Finance, specifically detailing the FY 2025 Consolidated Budget (Federal) with placeholder amounts. It includes various funds and sub-funds, such as Title I, Title II, IDEA Part B, and CTE Perkins Basic, along with their respective account descriptions and budget amounts. The excerpt provides a breakdown of allocations for different programs, including Regular Instruction, Special Education, and Career and Technical Education, highlighting both revenue and expenditures. The document appears to be an early draft or preliminary version, as indicated by the use of placeholder amounts.

This document is the Annual Agenda for the Hickman County Board of Education for the 2024-2025 school year, dated July 2024. It outlines the scheduled board meetings and key topics to be addressed each month, including Board Policy Reviews, budget discussions, and various approvals such as school fees, textbook adoptions, and tuition rates for out-of-county students. The agenda also includes significant items like the election of officers, recognition of teachers and employees, and the establishment of attendance zones. This excerpt provides a comprehensive overview of the planned activities and priorities for the board throughout the year.

This document is a compilation of approved fundraising requests for various school organizations within the Hickman County Schools, dated May 2024. It includes requests from different teams and clubs, such as the East Hickman Middle School Football team and the HCHS Cheerleading squad, detailing proposed activities like donation requests, sponsorship packages, and camps. Each request outlines the intended use of funds, expected student involvement, and the method of profit collection, along with the necessary approvals from school principals and the Director of Schools, John Mullins. The excerpt reflects the beginning of the file, indicating a structured process for fundraising activities within the district.

This document is an Invitation to Bid issued by the Hickman County Finance Office for a yearly School System Technology Service Plan, intended to support the Technology Department of Hickman County Schools. The bid is open for sealed submissions until May 20, 2024, at 10:00 A.M., and includes requirements for server maintenance, network planning, and troubleshooting, among other tasks. Bidders must submit a conflict of interest disclosure form, and additional specifications for the services required are provided. The document outlines the expectations for service delivery, including remote support and on-site visits, and details the rights of the Hickman County School District regarding bid acceptance.

This document is the agenda for the Hickman County Board of Education's regular meeting scheduled for June 3, 2024, at 6:30 p.m. It outlines the order of business, including public comment, a moment of silence, and the Pledge of Allegiance. The agenda also includes items such as budget committee meeting minutes, special recognitions, and various reports from the board chair and director. Additionally, it lists items requiring board action, including trip requests, budget amendments, and proposed revisions to board policies. This excerpt provides an overview of the topics to be discussed, though it is based only on the beginning of the file.

This document is a schedule for the HC Board of Education meetings for the years 2024-2025. It lists tentative meeting dates, including notable events such as a retirement reception on October 21, 2024, and an awards ceremony on May 5, 2025, both to be held at HCHS. The schedule provides a clear outline of the planned meetings from July 2024 through June 2025, allowing for advance planning by board members and the community. This excerpt includes only the beginning of the file, focusing on the dates and specific events associated with certain meetings.

This document is a proposed revision of Board Policy 4.502 regarding Parental and Family Involvement, issued by the Hickman County Board of Education on July 11, 2022. It outlines the board's commitment to enhancing parental engagement in the education of students, detailing expectations for collaboration between parents and schools, and compliance with federal and state regulations. Key topics include strategies for involving parents in school activities, the development of educational plans, and the allocation of Title I funds to promote parental involvement. The document also emphasizes the importance of meaningful communication and partnerships between families and schools to support student learning and development.

This document is a policy review from the Hickman County Board of Education, specifically focusing on Descriptor Codes 3.500 through 4.200, issued on various dates in 2022. It outlines policies related to food service management, insurance management, student insurance programs, instructional goals, instructional standards, and curriculum development. Key topics include the operation of the School Nutrition Program, guidelines for meal modifications for students with disabilities, and the establishment of instructional goals and standards that comply with state laws. This excerpt represents the beginning of the policy review and provides a foundational understanding of the board's policies in these areas.

This document is a budget amendment for the Hickman County Board of Education, specifically Budget Amendment 35, dated June 3, 2024. It details financial adjustments related to Fund 142 - Federal Programs, including various revenue and expenditure accounts. The excerpt provides a breakdown of account descriptions, debits, and credits, indicating the allocation of funds for instructional supplies, software, vocational equipment, and other essential services. The totals reflect a balanced budget amendment of $124,381.33. The document is signed by Ronald Gammons and attested by John Mullins, indicating official approval.

This document is the Centerville Family Resource Center End of Year Report for the 2023-2024 period, prepared by Director Mislessa Orton. It outlines the center's objectives and achievements related to family support, wellbeing, and community engagement, with specific goals and action steps aimed at improving services for economically disadvantaged students and families. Key highlights include participation metrics for programs like Friday Friends and Operation Santa Claus, as well as initiatives to address chronic absenteeism and enhance academic readiness. The report also details community partnerships and volunteer contributions, reflecting the center's impact on local families and schools. This excerpt represents only the beginning of the report, providing an overview of the center's activities and goals.

This document is a payment register from Hickman County Finance, dated May 2, 2024, and includes a detailed list of payments made from various accounts. The register outlines transactions for multiple vendors, including amounts and payment dates, with a total of $39,478.94 for the general purpose account. The document appears to be part of a larger financial packet, as it includes multiple entries for different payment dates and accounts, indicating ongoing financial activity. The excerpt provided only covers a portion of the overall register, suggesting that additional details and transactions are contained in the complete document.

This document is the Proposed Differentiated Pay Plan for Hickman County Schools for the fiscal year 2024-2025. It outlines various compensation strategies aimed at addressing hard-to-fill positions within the district, including signing and retention bonuses for specific roles such as K-12 Special Education and Secondary Math teachers. The plan also details stipends for teacher-leaders serving as mentors and performance bonuses for teachers achieving high effectiveness scores. The excerpt provides insight into the eligibility criteria and estimated costs associated with these compensation initiatives, indicating a focus on enhancing teacher retention and performance.

This document is the Director's Monthly Membership Attendance Report for the Hickman County School District, dated May 28, 2024. It provides detailed attendance data for various schools within the district, including Centerville Elementary School, Centerville Intermediate School, East Hickman Elementary School, and others, covering the period from May 1, 2024, to May 28, 2024. The report includes information on net enrollment, average daily membership, and attendance figures for each grade level, as well as a grand total for the district. The data reflects the number of days in session and offers insights into student attendance trends across the schools.

This document is the June 2024 Director's Report prepared by John Mullins for the Board Members, dated May 28, 2024. It outlines various personnel changes within the school district, including leaves of absence, resignations, retirements, and appointments for both professional and support staff. The report lists specific individuals affected by these changes, such as teachers and coaches, and highlights open positions that need to be filled, particularly for bus drivers. The excerpt provides a comprehensive overview of staffing updates relevant to the upcoming month.

This document is an overview of the Tennessee Educator Survey results for Hickman County, dated May 2024. It presents participation rates for the years 2023 and 2024, highlighting an increase from 52% to 88% participation across schools. The document includes various survey prompts regarding teacher satisfaction, school leadership, and professional learning, with comparative data showing changes in responses between the two years. Key topics include the atmosphere of trust within schools, teacher satisfaction, and the effectiveness of school leadership in fostering a supportive educational environment. This excerpt provides a snapshot of the survey findings, indicating trends in educator perceptions over the specified period.

This document is the agenda for the Hickman County Board of Education's regular meeting scheduled for June 3, 2024, at 6:30 PM, to be held in Central Office - Room 203. The agenda outlines several key items, including public comments, special recognitions such as Employee of the Month and Friend of Education, and various reports including financial updates and ESSER updates. Additionally, it lists items requiring board action, such as trip requests, budget amendments, and revisions to board policies. The document provides a structured overview of the meeting's intended discussions and decisions, although this excerpt only captures the beginning of the full agenda.

This document is a communication services estimate prepared by Zayo for Hickman County LEA/ECR, dated April 29, 2024. It outlines the estimated costs associated with various telecommunication services, including SIP trunking, fax services, and unified communications, along with associated equipment and installation fees. The total estimated cost for the services and equipment is $120,929.00, with a breakdown of one-time and recurring monthly charges. The document appears to be part of a larger proposal, as indicated by the mention of a detailed analysis and the potential for changes in pricing.

This document is the HCBOE ESSER Report for June 2024, detailing the allocation and funding status of the ESSER (Elementary and Secondary School Emergency Relief) funds. It includes an allocation summary for ESSER 1.0, 2.0, and 3.0, indicating amounts obligated, reimbursed, and remaining for each phase. Additionally, the report outlines recent developments and next steps related to ESSER funding, as well as a breakdown of personnel funding, including positions filled and their respective costs across various locations within the district. The information provided is based on the beginning of the file and may not encompass the entire content of the report.

The document is the East Family Resource Center End of Year Report for May 17, 2024. It outlines the activities and achievements of the East Hickman Family Resource Center during the 2023-2024 school year, focusing on family support, student engagement, and community partnerships. Key topics include the services provided to disadvantaged families, the Buddy Program aimed at improving student behavior, and various community initiatives such as food distribution and mentorship programs. The report highlights the number of students and families served, demonstrating the center's impact on the local community. This excerpt represents the beginning of the report, providing an overview of the center's objectives and accomplishments.

This document is a Summary Financial Statement for Hickman County Finance, created by Michael Elkins, dated May 29, 2024. It provides a detailed overview of the financial status for the General Purpose School, School Federal Projects, and Central Cafeteria, including year-to-date and month-to-date revenues and expenditures. The excerpt includes various revenue sources such as property tax, local option sales tax, and federal grants, along with corresponding expenditure categories like regular instruction programs and special education. The document is part of a larger financial report, as indicated by the pagination and the mention of multiple pages.

This document is a meeting agenda for the Executive Committee regarding the closing out of the 2023-2024 financial books, dated June 2024. It outlines the process for closing the financial books with the assistance of the State Financial Consultant and the Finance Office team, including the need for budget amendments. The agenda indicates that a motion will be required to grant the Executive Committee the authority to proceed with this task, and it mentions that a report will be provided to all members at the next board meeting. This excerpt provides an overview of the key topics to be discussed but does not include further details from the full document.

This document is a request for agenda item submission related to the HCMS Boys Basketball Camp at Bethel University, dated May 17, 2024. The request is made by Hickman County Middle School, seeking permission for twelve players and three coaches to attend an overnight basketball camp from June 6th to 8th in McKenzie, TN. The document outlines the need for accommodations in campus dorm rooms provided by Bethel University. The request includes signatures from the person submitting the agenda item and the building principal, indicating formal approval and support for the camp participation.

This document is the minutes from the Hickman County Board of Education Budget Committee meeting held on May 2, 2024, at 6:30 PM in Central Office - Room 203. The meeting included a call to order, a moment of silence, and the Pledge of Allegiance, followed by a budget discussion for the fiscal year 2024-2025. Notably, there were motions regarding salary increases, with one motion failing and another passing for a 4% step raise across the board. The minutes also reflect the attendance of board members and the results of the votes on the budget proposals.

This document is the agenda and minutes from the Hickman County Board of Education's regular board meeting held on May 6, 2024, at 6:30 PM in the Hickman County High School Library. The meeting included a call to order, public comments, and a moment of silence, followed by the approval of previous meeting minutes and the agenda. Key topics discussed included special recognitions for employees and students, consent agenda items, various trip requests for school activities, budget amendments, and revisions to board policies. The document captures motions made, seconded, and the results of votes on these matters, reflecting the board's decisions and discussions during the meeting.

This document is a Memorandum of Understanding (MOU) dated June 10, 2024, between the Hickman County Schools and the Town of Centerville regarding the use of the Centerville Municipal Golf Course by various school golf programs. It outlines the responsibilities of both parties, including an annual fee of $8,000 to be paid by the Hickman County Board of Education and the provision of golf course facilities for scheduled practices and matches. The MOU specifies terms for student fees, facility access, and scheduling, ensuring that the golf course is available for school teams while also detailing conditions for use and communication between the involved parties.

This document is a preliminary estimate for the Tennessee Investment in Student Achievement (TISA) for the fiscal year 2025, dated May 29, 2024. It includes a detailed breakdown of funding estimates for Hickman County, highlighting various funding categories such as base funding, economically disadvantaged funding, and allocations for unique learning needs. The document outlines the implications of the TISA Act, which was enacted in 2022, and provides insights into how funding is calculated based on student data and local contributions. Additionally, it addresses updates for the upcoming fiscal year, including provisions for economically disadvantaged students and educator salary increases. The excerpt represents only the beginning of the document, suggesting that further details and tables are included in the complete file.

This document is a recommendations report for the re-election or dismissal of professional staff at Centerville Elementary School for the 2024-2025 school year. It outlines various categories of staff, including non-tenured teachers, tenured teachers recommended for dismissal, and support staff, along with their years of service and recommendations for re-election. The document includes specific names and their corresponding recommendations, indicating which staff members are suggested for re-election and which are not. The report is signed by the principal and instructional supervisors, with a review date of May 23, 2024. This excerpt provides an overview of the staff evaluation process and the decisions being made regarding personnel for the upcoming school year.

This document is a recommendations report for the re-election or dismissal of professional staff at Centerville Intermediate School for the 2024-2025 school year. It includes lists of teachers categorized by their tenure status, detailing recommendations for re-election, non-re-election, and dismissals. The excerpt outlines specific teachers' years of service and their re-election status, as well as mentions support staff recommendations. The document appears to be in the early stages, with signatures and review dates noted, indicating it is part of an administrative process for staff evaluations.

This document is a recommendations report for the re-election or dismissal of professional staff at East Hickman Elementary School for the 2024-2025 school year. It includes a list of non-tenured and tenured teachers, detailing their years of service and recommendations for re-election, as well as specific cases of staff not recommended for re-election. The document also outlines categories for teachers based on their tenure status and effectiveness, and it includes signatures from the principal and instructional supervisors, indicating review and concurrence. The excerpt provides a glimpse into the staffing decisions being made for the upcoming school year, although it is based only on the beginning of the file.

This document is a recommendations report for the re-election or dismissal of professional staff at East Hickman Intermediate School for the 2024-2025 school year. It includes lists of non-tenured and tenured teachers, detailing their years of service and recommendations for re-election. The document also notes specific cases of non-renewal due to financial reasons and resignations. The review date is May 23, 2024, and it includes signatures from the principal and various supervisors, indicating their concurrence with the recommendations. This excerpt provides an overview of staff evaluations but does not include complete details or final decisions.

This document is a recommendations list for the re-election or dismissal of professional staff at Hickman County High School for the 2024-2025 school year. It includes categories for non-tenured teachers, tenured teachers recommended for dismissal, and support staff, detailing names, years of service, and recommendations for re-election. The excerpt provides a partial view of the recommendations, including a list of teachers recommended for re-election, along with their years of service. The document appears to be intended for review and approval by school administrators, with signatures and dates indicating the review process.

This document is a recommendations report for the re-election or dismissal of professional staff at Hickman County Middle School for the 2024-2025 school year. It outlines the recommendations for both non-tenured and tenured teachers, detailing their years of service and whether they are recommended for re-election. The document also includes sections for those not to be re-elected and for support staff, along with signatures from the principal and supervisors indicating their review and concurrence. The excerpt provides a glimpse into the staffing decisions being made, including names of teachers and their respective statuses, but is based only on the beginning of the file.

This document is a recommendations report for the re-election or dismissal of professional staff within the Hickman County Schools for the 2024-2025 school year. It includes various categories of staff, such as non-tenured teachers, tenured teachers, and support staff, along with their years of service and recommendations for re-election. The excerpt lists names and service years of teachers recommended for re-election, as well as those not recommended for re-election due to resignations. The document appears to be part of a larger packet that outlines staffing decisions and includes signatures from various school administrators, indicating a formal review process.

This document is a recommendations packet for the re-election or dismissal of professional staff at East Hickman High School for the 2024-2025 school year. It includes a list of teachers categorized by their tenure status, detailing those recommended for re-election, those not to be re-elected, and those recommended for dismissal. The document also notes the signatures of the principal and instructional supervisors, indicating their review and concurrence as of May 23, 2024. The excerpt provides insight into the staffing decisions being made for the upcoming school year, including specific names and years of service for the teachers involved.

This document is a recommendations report for the re-election or dismissal of professional staff at East Hickman Middle School for the 2024-2025 school year. It outlines the status of non-tenured and tenured teachers, including those recommended for re-election, those not to be re-elected, and replacements for teachers on leave. The document includes a list of teachers with their years of service and recommendations, as well as signatures from the principal and instructional supervisors indicating review and concurrence. The excerpt provides insight into staffing decisions and the evaluation process for educators within the school.

This document is a set of recommendations for tenure related to the Hickman County Schools, dated June 2024. It appears to be intended for review and approval by the Board of Education, as indicated by the mention of names that are to be read aloud and voted upon. The excerpt lists several individuals, including Bethany Powers, Elizabeth Grover, Dillon Shelby, Tonda Gainey, and John Mullins, who are likely candidates for tenure. The document also notes that the recommendations have been approved by the Director of Schools. This summary is based on the initial portion of the file and may not encompass all topics covered in the complete document.

This document is a resolution, specifically Resolution 24-01, from the Board of Education of Hickman County, Tennessee, dated June 3, 2024. It addresses the assignment authority related to GASB 54, granting the Director of Schools the power to determine fund allocations for specific purposes for the fiscal year ending June 30, 2024. The resolution outlines that it must be passed annually and will be recorded in the Board's minutes upon approval. The excerpt indicates that a vote will be taken on this resolution, although the details of the vote are not provided in this portion of the document.

This document is a revised board policy from the Hickman County Board of Education, specifically focusing on the attendance of non-resident students, designated as Descriptor Code 6.204. Issued on March 6, 2023, this policy outlines the conditions under which students residing outside the school system may attend schools within Hickman County, including tuition requirements and application procedures. The document also details exceptions for children of full-time employees and business owners who pay taxes in the county. This excerpt represents the beginning of the policy, which appears to include legal references and cross-references related to the topic.

This document is a revised board policy (6.411) from the Hickman County Board of Education, issued on July 10, 2023, concerning Student Wellness. It outlines the district's commitment to promoting proper nutrition and physical activity to enhance student health and academic achievement. Key topics include the establishment of a School Health Advisory Council, compliance with state and federal nutrition programs, and the implementation of wellness-related programs across schools. The policy emphasizes the importance of community involvement and outlines the responsibilities of various stakeholders in promoting student wellness. This excerpt represents the beginning of the policy document, which may contain further details and provisions in subsequent sections.

This document is a proposed salary schedule for Hickman County Schools for the fiscal year 2025, dated June 3, 2024. It outlines various salary scales for certified staff, including teachers, principals, assistant principals, and other educational roles, based on years of experience and educational qualifications. The excerpt includes detailed salary figures for different positions, such as teachers with bachelor's and master's degrees, as well as administrative roles like athletic directors and supervisors. The document appears to be a comprehensive overview of compensation structures intended for review and approval by the school board.

This document is a sample motion intended for use by the Executive Committee regarding the closure of the financial books for the fiscal year ending June 2024. It outlines the authorization for the committee to proceed with this task, with the assistance of the State Financial Consultant, Business Officer, Finance Office Director, and Assistant Director. The excerpt indicates that budget amendments may also be included in this process. Further details and context may be present in the complete document.

This document is a communication from the Tennessee Department of Education, specifically a weekly newsletter titled "Commissioner's Update for Directors," dated the week of May 30, 2024. It provides important information regarding the release of the Spring 2024 TCAP raw score files for Achievement (ACH), End-of-Course (EOC), and TCAP-Alt assessments. The document outlines the availability of these files in PearsonAccessnext (PAN) and emphasizes that the data is embargoed until June 24, 2024, and should only be accessed by district staff for validation purposes. Additionally, it highlights the importance of reviewing the raw score files for accuracy before the final reports are released.

This document is a membership dues invoice for the Tennessee School Systems for Equity (TSSE) for the 2024-2025 fiscal year, specifically for Hickman County Board of Education. It outlines the dues structure based on Average Daily Membership (ADM) calculations, detailing the rates per student for different ADM thresholds. The invoice includes specific calculations for the total amount due, which is $3,338.25, based on the reported ADM of 2,951 for the 6th month of the 2023-2024 fiscal year. The document also provides payment instructions to TSSE at their Centerville, TN address.

This document is a Technology Department Overview for the year 2024, detailing the resources and projects of the department. It outlines the inventory of devices, including student and teacher Chromebooks, desktops, networking equipment, and security systems, as well as various software and services utilized by the department. The excerpt also discusses staffing changes and the evolution of service contracts, particularly in response to increased technology needs following the pandemic. Additionally, it lists summer 2024 projects, such as server replacements, camera installations, and computer changeouts, indicating ongoing efforts to enhance the technology infrastructure within the district.